Martin Rajesh Anandas

Email: [email protected]
Address: 05, Smt. Kamla Mhatre Chawl, Opp. Nitin Raj Poona Link Road, Kalyan East - 421306.
Date of Birth: 27 December’ 1989 Mobile: 9870736003
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Administration & Facilities Management – Commercial Operations – General Management
Valuable experience of 10+ years

Job Objectives: Seeking Challenging assignments in a reputed organization which commensurate with my experience and skills and presents
opportunity for professional growth along with the growth of the organization.
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Executive Summary

 Highly energetic and dynamic professional offering rich cross – functional experience in the domains of Facilities Management,
Administration, Infrastructure Operations, Manpower Management, Client Relationship, Hospitality and Front Office Management.

 Diversified experience in Budgeting, MIS, Reporting, Bills Processing, Security Management, Housekeeping, Courier & Logistics,
Cafeteria & Pantry Management, Travel Desk Management & Transportation., as well as in the areas of commercial specifications,
Purchase & Procurement, Vendor Management, AMC & Contracts Management and quality, Repair & Maintenance, Guest House,
Event Management.

 Possess strong credentials in managing large group of manpower with innate strengths in inspiring confidence in the unit to achieve
optimum operational efficiency.

 Strong leadership traits with excellent ability to coordinate with different people at one time under difficult situations and the ability to
bring out the best in others while creating a healthy and friendly work environment, thus enhancing operational efficiency and
optimizing resource utilization.

 Expertise in building / optimizing organizational processes and deploying enhancement measures to maximize efficiency for optimum
productivity, while meeting business objectives and vision.
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Key Strength Areas

General Administration / Housekeeping / Resource / Manpower Management / Commercial Operations / Procurement / Vendor / Lease & Rent
Agreement / Budgeting / Cost Estimates / Travel Management / AMC / Handling Multiple Locations / Leading the Team / Events Management /
Board meetings / Security / Cross Functional Coordination / Reporting & Documentation.
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Professional Experience: -

Organization : NIIT Limited

Company Profile : IT
Duration : Feb 2022 to till date
Role : Team Lead – Commercial Service Organization.

Organization : Fast Media Private Limited

Company Profile : Media
Duration : July 2021 to January ‘2022
Role : Admin & Facility – Manager.

Organization : 3EA Limited

Company Profile : Business Consultant
Duration : March 2021 to May 2021
Role : Administrative Manager – Corporate Office.

Organization : Cimpress India Private Limited (An ISO 9001:2008 Company)

Company Profile : IT Software
Duration : July 2014 to May 2019
Role : Executive Administration and Asset Management in SAP.

Organization : Escon Elevators Pvt Ltd. (An ISO 9001:2008 Company)

Company Profile : Engineering Company
Duration : Feb 2014 to June 2014
Role : Sr. Executive - Administration and Facility Management (Warehouse and Factory).

Organization : Urban Transit Pvt Ltd – Mumbai Monorail

Company Profile : Engineering Company
Duration : July 2010 to Feb 2014
Role : Executive - Administration and Facility Management.
Ogranisation : UTV Software Communications Ltd
Company Profile : Media and Entertainment
Duration : July 2008 to Jan 2009 (On Contract)
Role : Production Uploader – Production Dept.

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Summary of Job Description: -

General Administration and Facility Management –

 Preparing monthly payment MIS reports of Admin expenses like AMC, Travel, Pantry, House Keeping, Cafeteria, contract of pantry
vendors, daily supply of food & b/f. expenses and complete statutory payments.
 Tracking Budgeted Expenses, Disciplining Employees, Motivating and Coaching Others, Promoting Process Improvement.
 Fulfilment of printing & stationary requirements of all departments.
 Implementing and ensuring maintenance of quality management systems in the department to deliver quality and time bound
completion of assigned tasks through planning, monitoring and execution. Setting admin budget, controlling expenditure.
 Pro-active Reporting of assigned tasks and/or suggestions at stipulated intervals
 Liaising with various Government Authorities for obtaining approvals / clearance like Telecommunication, BMC, Electricity Board,
Land Lords and Contractors.
 Assets Management: Do assets tagging, Repairs & Maintenance, Keeping Track records of assets. Monitoring of the timely preventive
maintenance of the assets and their inward and outwards.
 Providing administrative support, procurement negotiation, tendering, contract liaison and documentation, coordination of staff and
equipment during relocation, supervision and physical assistance with maintenance tasks, to ensure the day-to-day smooth operation
of a building’s infrastructure. Customer satisfaction and feedback.
 Dealing with various contractors and suppliers in carrying out maintenance and upgrades, and providing services such as security,
property maintenance. Arranging the safety drills, safety equipment like Fire extinguisher, Smoke detector, CCTV, access control,
etc.
 Managed& Inspection of soft services like House Keeping, General Hygiene, Cooling system, Electrician works, Security Guard,
Canteen, Arrangement of Parking Zone, Plumbing, Carpentry works, Repair and maintenance, vehicle facility, Communication
system, Firefighting equipment’s, Statutory compliance.
 Spearheaded man and material movement along with incoming & outgoing material movement and maintaining proper records of it.
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Procurement and Vendor Management: -

 Procurement of office equipment as per CAPEX and OPEX and renewal of AMC’s (Rate contract) of Vendors.
 Cross verification and ensuring the adherence of the checklist and Sops of the facilities services.
 Vendor Evaluation in terms of Service, Quality, Rate, credibility, reliability, on time delivery, flexibility etc., and updating the vendor
database with new vendors and finalization rate and terms conditions.
 Participation in contract renewal efforts and promotion of expansion of contract scope, SLA, analysis of facility management business
to identify & communicate to the business, potential cost reduction opportunities and additional Facility Management offerings.
Relationships Interaction with Client, Vendors, Suppliers, Sub-contractors, Consultants, Designs.
 Forwarding &Coordinating with Accounts Departments for vendor payments MIS.
 Maintain the operation in relation to control, service standards and associated administration. Contract Management: AMCs for all the
electronic devices like ACs, Access controls, DG set, Pest control, Tea & coffee Vending machines, housekeeping, and hygiene
products etc.
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Cafeteria & Canteen: -

 Taking complete care and development of cafeteria, hygiene factors, maintaining of standards, supply of quality food, stock is been
properly maintained.
 Acting on the suggestion and complaints and upgrading the food quality and changes in the menus.
 Keeping track of day to day and monthly usages of tea vending machine, canteen food, and guest house details.
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Travel, Hotel & Guest House Management: -

 Travels Management: Overseeing and Involved in travel arrangement such as air/rail ticking, international travel / hotel
arrangements, car booking as per the policies.
  Keeping track of Technical maintenance, monitoring & controlling of vehicle movement, renewal of insurance, master records of
registration, monitoring duty roaster. Conducting orientation training for drivers on traffic rules. Keep record of drivers, KM, Refilling
of fuel; prevent misuse of company vehicles, cross check the logbook with the invoices.
 Keeping complete track and update report of the office vehicles and contract vehicles and the rates according to the contracts.
 Booking hotels, stay for the office employees and office guests according to the designation and criteria design by the company and
within the budget, which is finalized.
 Guest House : Taking the complete care of the Guest House like – Employee stay records, repair and maintenances, caretaker rules
and regulations, preparation and ensure of food, all the hygiene factors is been maintained as per the standards.
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Infrastructure Management: -

 Supervising setting up of new office premises, Refurbishment of office premises, networking with Architects & Contractors for
implementing infrastructure requirements. And relocation / shifting and repair and maintenance.
 Coordinating with the Legal department for Leave & License Agreement of expiry, renewal and new and keeping complete track of
monthly rent disbursement and deposit.
 Handled hiring of premises, negotiate for lease rental at the best possible rates, setting up requisite infrastructure and making fully
operational offices in designated locations, in terms of infrastructure and facilities build up.
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HR Activities & Event Management: -

 Conducted corporate events like seminars and conferences, including supervision of the arrangements for the events.
 Organize dinner parties for special occasion festivals/occasion, gifts, Picnics and Sports.
 Responsible for complete arrangements of Conferences, Board Meetings Annual Events, Travel & Lodging/boarding of travelers.
 Handling the Attendance of payroll and contract employees. And their full and final settlement of the employees.
 Handling the interviews of soft service and contract employees.
 Manage staff and be part of the recruitment and induction process, allocation of space, procuring other requirements.
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Academic and Professional Credentials:

Bachelor Degree in Commerce 2015

H.S.C 2008

S.S.C 2006

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Applications Skills:

 SAP LOGON 760

 Agiler
 Coupa
 Tracker Products
 ZOHO
 Salesforce
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Key Achievements& Awards:

• Won the Bombay Regional Conference (BRC) Solo singing competition in January 2014.
• Winner in-group singing competition in October 2013 leading as lead keyboard player.
• Played in many events and lead keyboard player in church choir group
• Cost saved Rs.03 lacs for the year April 12 to March 13. –Mumbai Monorail.

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Martin Anandas

Mob.– 9870736003