Quick Reference Guide

Forwarding: Import Air (US)

b. Quick Calculator: enter charge code, select the

b. Shipper/Consignor line, and press Ctrl + 0 on your keyboard
Create a consol (1FOR021) c. Consignee c. Standard Calculator: within the amount fields,
d. Local Client. press F4 on your keyboard
1. Go to Operate > Forwarding > Forwarding > 3. Complete the Details section, including: d. Manual entry: enter the charge code and the
Consolidations. a. House Bill required fields.
2. Click on the New button. b. Origin and Destination 4. Once the charges have been entered, either:
3. Under the Details tab, enter/complete: c. Weight a. Preview: to preview or generate a pro forma
a. Type d. Volume invoice, click on the Job Invoicing menu, and select
b. Transport: AIR – Air Freight e. Packs Preview Invoices.
c. Container Mode f. Description b. Post: to post and deliver invoices, click on the Job
d. 1st Load g. Incoterm. Invoicing menu, and select a posting option.
e. Last Disc: enter an US UNLOCO 4. In the Job Management Links section, enter any Order
f. Flight Refs. Costing (1ACC017)
g. Load Port 5. Click on the Save button.
h. Discharge Create an import declaration (1BRK002) 1. Go to the Accounting > Consol Costing tab.
i. ETD 2. In the Cost Summary grid, enter the necessary charges
1. In the Shipment record, go to the Brokerage tab.
j. ETA using one of the below functions:
2. The fields can be amended after you tick the Override
k. MAWB. a. Autorate: click on the Job Invoicing menu and
Default from Shipment box. Note, the changes you make
4. Under the Organizations tab, enter/confirm: select an autorate option
here will only affect the import declaration and not
a. Sending Agent b. Quick Calculator: enter charge code, select the
update the forwarding job.
b. Receiving Agent line, and press Ctrl + 0 on your keyboard
c. Carrier
Enter additional invoice information c. Standard Calculator: within the amount fields,
d. Creditor. 1. Invoice Headers tab: when entering the invoice header press F4 on your keyboard
5. Under the Arrival tab, enter: information, some information will populate from the d. Manual entry: enter the charge code and the
a. CTO Address Declaration and Delivery tabs. required fields.
b. CFS Address 3. In the Apportioned Charges grid, as you enter the
2. Invoice Lines tab: for each invoice line ensure to select
c. Container Yard. charge, the amount is distributed onto each attached
the tariff type and enter the license and state
6. Click on the Save button and review the consol number. shipment dependent on the option selected from the
department information.
Apportionment Filter drop-down menu.
Enter flight schedules (1FOR002) 4. The charges can be spotted as actual cost immediately.
1. Under the Routing tab, in the grid, either: Billing (1ACC012) To do this, the payables invoice details need to be
a. Enter the flight details manually, or recorded, including:
b. Tick the Is Linked box to select a published 1. In the Shipment record, go to the Billing > Invoicing tab. a. Creditor
schedule. 2. Enter/confirm the job header details including the local b. Invoice Number
client, branch, and department. If foreign currency is c. Invoice Date
Create a shipment (1FOR009) used, enter/confirm the Currency grid details including d. Due Date: prepopulates but can be changed
currency, exchange rates, and CFX % e. Cost Owner: set to the login user but can be
1. Within the consolidation record, in the Shipment grid 3. In the Charge Line grid, enter the necessary charges changed.
click on the New button. using one of the below functions: 5. To post the supplier invoice, click on the Job Invoicing
2. Under the Basic Registration tab, enter/confirm: a. Autorate: click on the Job Invoicing menu and menu and select the required posting option.
a. Transport, Container, and Type select an autorate option

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