Invitation and Replies- 3 marks
18 September 2022 14:39
Marking scheme
1. Format - 1 mark
2. Content - 1 mark
3. Expression - 1 mark
Invitation is a kind of personal notice sent individually to people inviting them to attend some particular function or an
occasion.
Types of invitation
• Formal (in the form of cards and letter ( letter will be written if you want to send the invitation to one person )
• Informal (in the form of letters)
GUIDELINES FOR WRITING FORMAL INVITATIONS
• 50 word limit
• Written in third person (he, she ,it)
• Use present tense
• Do not use abbreviations
• Should be in a box
• It should answer 5W's
- WHAT
- WHERE
- WHEN
- WHO
- WHOM
FORMAT
1. Name of the host
2. Standard expression ( ex: request the pleasure of your company, solicit your gracious presence)
3. Purpose of the invitation
4. Name of the honouree ( chief guest)
5. Day, date and time of the event
6. Name of the place , location with complete address
7. RSVP ( Respond if it pleases you)
8. Contact details of the host
FORMAT OF FORMAL INVITATION PRINTED ON CARDS
Name of the host/hosts
Formal phrase of invitation / standard expression
Purpose/reason of the invitation
Name of the honoree
Day, date and time of the event /function
Name of the place, location with complete address
RSVP
Contact number or
Address of the host
Question : As the president of spastic society of India , invite all its members on 10 october,20xx to a
dance programme by Hema Ratna at 6;30 pm at Siri Fort Auditorium. Famous film personality Mrs
Madhuri has consented to be the chief guest.
The president, staff and members
Of
SPASTIC SOCIETY
Cordially seek
the pleasure of your inspiring presence at the
Dance programme
by
Hema Ratna
(in the aid of spastic children)
On
10 october,20xx
At
Siri fort auditorium
From
6:30 pm onwards
Famous personality Mrs. Madhuri Mani has consented to be the chief guest.
RSVP
Admin officer
5678912354
FORMAL INVITATION LETTER
Sender's address
Date
Receiver's address
Subject:
Dear sir
Body
(it is our immense pleasure to inform that you are cordially invited to the ____event which will be held
on (date and time) at (address of the venue). We request you to be our chief guest and oblige us. Your
gracious presence will act as a catalyst and inspire us all.
Or
we shall be obliged if you could spare sometime from your busy schedule to act as one of the judges for
our (___event name___) to be held on (___date__)
Kindly confirm your acceptance by (date)
Complimentary close
Replies to Invitation
FORMAL REPLIES
• Short and to the point
• In formal reply, first of all invitation is acknowledged for which thanks in
written in third person.
• Acceptance is communicated or regret is shown if the person is unable to
attend the occasion.
ACCEPTANCE OF THE FORMAL INVITATION
(Invitee name ) thank (host name) for inviting them on the (occasion) on
day., date, time and venue. He has /they have great pleasure in accepting the
invitation and hopes to reach at the venue by evening 6 pm.
REFUSAL OF THE FORMAL INVITATION
(Invitee name ) thank (host name) for inviting them on the (occasion) on day., date,
time and venue. He has /they regret to inform that he/they will not be able to
attend the occasion due to a prior engagement. He/they convey their best wishes.
1. You are Pankaj and have received an invitation card from AK Sinha, principal of St. Xavier school,
Dehradun to attend the school's annual function . Draft a formal reply of acceptance in 50 words.
Mr. Pankaj Gupta thanks Mr. AK Sinha , principal , St. Xavier's school ,Dehradun for his kind invitation to
the annual function to be held on march 1,20xx in the school grounds. He is glad to accept the invitation
and will attend the same.
2. You have received an invitation from the secretary Mother's pride . Make a prompt reply,
confirming your presence for the baby show. You are Mr. Kapoor.
A/2 Preet vihar,
18 sept,2022
Dear ma'am
The invitation to 'baby show' was a pleasant surprise that bought smiles on your faces. Our
daughter, Riya aged three years , has sparkling eyes and a sunny smile. We thank you for the
invitation and confirm our participation in the show.
Hosting a baby show is a beautiful step.
Wishing you the very best.
Mr. Kapoor
REFUSAL (INFORMAL)
Sender's address
Date
Dear (host)
It was a great pleasure to receive your invitation for the baby show. We thank you for inviting us, but
due to Mrs. Kapoor ill health, we shall not be able to participate. Hopefully we love to be a part of the
show next year.
Wishing you all luck!
Mrs. and Mr. Kapoor
