Performance Improvement Plan Agreement
Employee Name:
Position:
Department:
Supervisor:
Date:
1. Purpose of the Plan
The purpose of this Performance Improvement Plan (PIP) is to provide a structured approach to address
specific performance deficiencies. This plan aims to clearly define performance expectations, provide
guidance for improvement, and set a timeline for achieving these improvements. The goal is to support the
employee in meeting the performance standards required for their role.
2. Areas of Improvement
The following areas of performance have been identified as needing improvement:
I. Quality of Work
The employee’s work has consistently demonstrated errors and lacks the attention to detail required for
accuracy. For instance, recent reports contained multiple factual inaccuracies and formatting issues which
impacted overall quality and client satisfaction.
II. Timeliness of Task Completion
The employee has regularly missed deadlines for key projects
III. Communication Skills
There have been frequent issues with communication, including delays in responding to emails and unclear
instructions provided to team members. This has led to misunderstandings and inefficiencies within the
team.
3. Performance Goals
To address these areas of improvement, the following specific performance goals have been established:
I. Improve Quality of Work
All work should be submitted without errors and meet the department’s quality standards. The employee will
complete a quality assurance checklist before submission of any report or deliverable.
II. Enhance Timeliness of Task Completion
All assigned tasks and projects must be completed by their deadlines. The employee will use a project
management tool to track deadlines and progress.
III. Improve Communication Skills
Measurement Criteria: The employee will respond to internal emails and communications within 24 hours.
The employee will also provide clear and concise instructions in written communications. Success will be
measured by feedback from team members and supervisors, aiming for a satisfaction rating of 80% or higher
in communication effectiveness.
4. Action Plan
To achieve the performance goals, the following action steps are required:
I. Step 1: Quality of Work Training
The employee will work with a mentor to review work for the first month and receive feedback.
II. Step 2: Time Management Coaching
The employee will participate in time management sessions. These sessions will focus on prioritizing tasks,
setting realistic deadlines, and using project management tools effectively.
III. Step 3: Communication Skills Enhancement
The employee will attend a communication skills seminar and complete an online course on effective
communication. Additionally, the employee will implement weekly check-ins with the supervisor to discuss
progress and address any communication issues.
5. Timeline
The Performance Improvement Plan will be in effect from _______ to _________. The progress will be
reviewed as follows:
- Initial Review Date: (One month after the start date to assess initial progress)
- Mid-Point Review Date: (Halfway through the plan to evaluate ongoing progress)
- Final Review Date: (At the end of the plan to determine overall success and next steps)
6. Consequences of Non-Improvement
If the employee does not meet the performance goals by the end of the PIP period, the following actions may
be taken:
I. Further Disciplinary Action: This may include a formal warning, reduction in job responsibilities, or
reassignment to a different role if available.
II. Potential Termination of Employment: Continued failure to meet the established performance standards
could result in termination of employment, depending on the severity of the performance issues and the
company's policies.
7. Employee Acknowledgment
By signing below, the employee acknowledges receipt of this Performance Improvement Plan, understands
the expectations and goals outlined, and agrees to participate in the plan as described.
Employee Signature: ___________________________
Date: ___________________________
Supervisor Signature: ___________________________
Date: ___________________________
HR Representative Signature: ___________________________
Date: ___________________________
