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Intro To Ms Word

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43 views7 pages

Intro To Ms Word

Iik

Uploaded by

singhyashwardhan.1726
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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Download as PDF, TXT or read online on Scribd
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Unit 1 – Introduction to Microsoft word

Microsoft word is a word processing software developed by Microsoft in 1983. It is


the most commonly used word processor software. It is used to create professional
quality documents, letters, reports, resumes, etc and also allows you to edit or modify
your new or existing document.

The file saved in Ms Word has .doc or .docx extension. It is a part of Microsoft Office
Suite. The latest version of Ms Word is 2019.

Where to find MS Word on your personal computer?


Follow these simple steps to open MS Word on your personal computer:
Start → All Programs → MS Office → MS Word.

How to open MS Word?


Step 1: Type Ms Word in the search bar.

Step 2: Select Ms Word application.


Step 3: Select a blank document and press create button.
Then you will get a window like in the image below where you can write your content
and perform different types of operations on that content, like font type, style, bold,
italic, etc. You can also add images, tables, charts to your document.

Functions of MS Word

• Creating text documents


• Editing and Formatting the existing documents
• Cut, copy and paste content from the same/other documents.
• Insert pictures and clip arts.
• Create Tables and lists.
• Edit Headers and Footers.
• Check Spelling, Grammar and word count.
• Print Documents.
• Detect grammatical errors in a text document

Uses / Applications of MS Word

• In Education : One of the simplest tools which can be used by both teachers and
students. Creating notes is easier using MS Word as they can be made more
interactive by adding shapes and images. It is also convenient to make
assignments on MS Word and submitting them online

• In Workplace: Submitting letters, bills, creating reports, letterheads, sample


documents, can all easily be done using MS Word
• Creating & Updating Resume: One of the best tools to create your resumes and
is easy to edit and make changes in it as per your experience
• For Authors: Since separate options are available for bibliography, table of
contents, etc., it is the best tool for writing books and adjusting it as per the
layout and alignment of your choice.

Formatting Text

Changing the look of what you’ve written is called “formatting”. This can include
changing the text style, size, color, and more. You can also make bold, underline, or
italicize when using MS Word.

Spelling and Grammar Check


MS Word automatically underlines any words that it does not recognize in red,
assuming that they are not spelled right, and green if it does not recognize the grammar,
assuming that the sentence does not make logical sense.
For example: The dogs is always blac.
In this case, “dogs is” should read “dogs are” and “blac” should be “black.” If you right
click on the word, a menu will pop up with options, including “Ignore” if you do not
want help on this specific phrase.

Printing Documents

To print your MS Word document:

Click ►File ►Print from the Menu Bar and a Print window will pop up on the
screen.

Click ►OK for your document to start printing.

We can make changes like number of copies,page orientation,page range etc.

Another useful tool is the Print Preview function.This will allow you to look over an
exact copy of what will come out of the printer before actually executing the print
command.

Saving Documents
When you finish typing and want to leave the computer, it is important to save your
work.

Click ► File ► Save from the Menu Bar to get started.

You can change the filename that Word has chosen just by typing a new one in the File
name box. MS Word will automatically save your document with the suffix “.doc”

If you want to save the changed document without destroying the original one: In the
Menu Bar, click ►File ►Save As from the menu bar and give your document a new
filename.

To bring a saved document back up on the screen from MS Word: Click ►File ►Open
from the Menu Bar.

Closing Microsoft Word

When you are finished Click ►File ►Exit from the menu bar

OR

Click on the X in the top right corner of the computer screen.

Tables in Ms Word

Tables in MS Word are made up of rows and columns with an organized arrangement of
text.

How to Create a Table?


Tables in MS Word can be created in the following two ways:
1. Using the Grid
2. Using Table Dialogue Box
Using the Grid
Step 1: Go to the Insert tab and click on the Table button.
Step 2: In the dropdown menu, select the number of rows and columns from the Grid.

Using Table Dialogue Box

Step 1: Go to the Insert tab and click on the Table button.


Step 2: Under the grid, you will see an Insert Table button. Click on it.
Step 3: In the Insert Table Dialogue box, mention the number of rows and number of
columns as per the requirement and click on OK button.
Operations on Table

• Changing Layout of a Table

• Splitting the Cell

• Merging the Cells

• Applying Borders and Styles on a Table

• Converting Text to a Table

o Step 1: Select the text that is to be converted into the table. Now go to
the Insert Tab and you will see a Table button.

o Step 2: Click on the Insert Table button and in the drop-down menu,
click on the Convert Text to Table button.

o Step 3: In the dialogue box, mention the dimensions of the required


table and other data that is required.

o Step 4: Click on the OK button and the selected text will be converted to
a Table.

• Inserting Images in a Table

• Performing Calculations in a Table

Mail Merge
Mail Merge is most often used to print or email letters to multiple recipients. Using
Mail Merge, you can easily customize letters for individual recipients. Mail merge is also
used to create envelopes or labels in bulk.

Steps for mail merge

In a blank Microsoft Word document, click on the Mailings tab, and in the Start Mail
Merge group, click Start Mail Merge

Click Step-by-Step Mail Merge Wizard.

Select your document type (letters,email,envelope,labels etc).Then Click Next: Starting


document.

Select the starting document and then click Next: Select recipients.
Select recipients. To create a new list, select Type a new list and then click Create.

Create a list by adding data in the New Address List dialog box and clicking OK.

Click Next: Write your letter.

Write the letter and add custom fields.

• Click Address block to add the recipients' addresses at the top of the document.

Preview your letter and click Next: Complete the merge.

Click Print to print your letters or Edit individual letters to further personalize some
or all of the letters.

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