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Desktop Publishing Revised Notes

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0% found this document useful (0 votes)
112 views15 pages

Desktop Publishing Revised Notes

Uploaded by

Undigu Stanley
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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DESKTOP PUBLISHING

PART ONE
LESSON ONE
Lesson Objectives
By the end of the lesson the learner should be able to:
a) Define publishing, desktop publishing
b) List the advantages of computerized DTP over traditional Publishing
c) List examples of DTP packages
d) Describe the use of the listed DTP packages
e) Explain the purpose of DTP software
f) Differentiate between DTP and Word Processing

Introduction to DTP
Publishing is the process of producing publications such as newspapers, cards, pamphlets, pictures,
calendars, books, etc that has special text and graphical layouts and designs.
Traditionally, publishing involved drawing and writing manually on wooden or metallic boards. The artwork
would then be painted with ink and pressed on papers to produce a printout. Today, the art of publishing
makes use of Personal computers and small printers that are able to print high-quality text and graphics. All
the publishing processes can be done on a desk in the office or at home.

Definition of Desktop Publishing


Desktop publishing refers to the process of producing publications by designing their text and graphics layout
using special desktop publishing software installed on personal computers. The text and graphical objects can
then be inserted, edited, formatted and printed.

Examples of desktop publishers;


 Adobe PageMaker
 Adobe Photoshop - mainly used for editing and formatting photographs.
 Adobe illustrator - used for creating complex freehand artwork such as drawings and logos.
 CorelDraw
 Microsoft Publisher
 Ventura
 Harvard graphic

Difference between a desktop publisher and a word processor


DTP software gives the user more tools and control of the page layout, text manipulation and graphic design
than a word processor.
However, today’s word processors have been incorporated with text and graphic formatting and editing tools,
e.g., you can design a full publication in Microsoft Word by using the available Drawing and Picture tools,
create columns, etc.

Purpose of Desktop Publishing Software


DTP programs give the typesetter (the person designing publications) a lot of control on:

(a) Graphic design


Using DTP software, a typesetter can create and edit very complex text and graphical objects of high quality.
For example, the software provides the user with rulers and ruler guides that can be used to place an object in
the correct position within the publication.

DESKTOP PUBLISHING Page 1


(b) Page layout design
With a desktop publisher, the user can design a page layout by setting consistent (constant) picture and object
locations, divide a page into a number of columns, and also create layers.
Layering is the arrangement of objects on top of each other with the one on top being on the first layer.

(c) Printing
To produce any publications, they must be printed. Therefore, DTP software helps the user to prepare artwork
(i.e., publications that are ready for printing).

LESSON TWO
Lesson Objectives
By the end of the lesson the learner should be able to:
a) Classify DTP software
b) List types of publications
c) Explain features of DTP software
d) Describe DTP printing terminologies

Types of Desktop publishing software


There are two main types of DTP software:
Graphical based:
They are specifically developed for editing and formatting graphic objects like pictures. Graphic-based
desktop publishers have superior capabilities for handling images such as setting resolution, brightness,
contrast, cropping, and filling the images with colour. Examples include;
Adobe Photoshop
Harvard graphic
CorelDraw

Layout based:
They are specifically developed to create different page layout designs for text and pictures. These programs
allow a user to create publications with consistent layouts for both text and graphics. The layout for each page
is designed independently. This makes it easy for a page to be adjusted to accommodate more text or improve
the layout design. Tools with limited ability to manipulate graphics are also included. Examples of such
programs are given below;
Adobe PageMaker
Microsoft Publisher.

Designing a publication
Different publications have different design layouts and formatting. There are several types of publications
that can be produced using DTP software. They include:

i) Cards:
They may be for special occasions such as weddings, graduations, harambee, and for congratulations.

ii) Certificates:
These are types of publications used to show completion of courses and special events. Note. Certificates are
very sensitive, and must be designed to discourage any type of duplication or counterfeits.

iii) Newspapers, Magazines, Pamphlets and Newsletters:


They contain news targeting a group of people.

DESKTOP PUBLISHING Page 2


iv) Books:
These are bulky publications with many pages which are bound together

v) Calendars:
They are used to show dates. They are also used by companies to advertise their products.

vi) Notices, Brochures, Posters / Advertisement, and Catalogues

Features of DTP software


1. Text
Text can be entered directly into a DTP publication. Alternatively, the text can be entered into a Word
processor and then copied into the DTP document.
2. Graphics
Graphics can be created in a separate program, then incorporated into a Desktop publishing program.
A Scanner can also be used to copy images, such as photographs and drawings, into a Desktop publishing
document. A Scanner is a device that reads text and images into a document.
3. A DTP program gives you more control over the graphics in a publication. You can:
Move - change the position of a graphic on a page,
Size - make a graphic larger or smaller,
Rotate - turn or spin a graphic, and
Crop - trim part of a graphic.
4. Has a wide range of Fonts and print sizes that can be merged with useful symbols, such as arrows and
stars.
5. Has Columns of various widths, in which the text is fitted automatically using sensible hyphenation. The
columns can also be reorganization automatically.
6. Enables Scaling and cropping of publications so as to fit the available space.
7. Page numbers can be inserted.
8. Enables production of multiple page documents.

Steps in using a DTP System


i) Prepare your text and illustrations with a Word processor or a Graphics package. Alternatively, use a
Scanner to input text and graphics from other sources.
ii) Using the DTP program, you develop the format of each page.
iii) Your screen becomes an electronic paste board with rulers, column guides and other page design aids.
iv) Copy the text and illustrations into the page format you have designed in the DTP program. The DTP
program will automatically move the excess text to another column or page and also help size and place
illustrations and headings.
v) Format the pages on the screen to look the way you want, and then store them electronically on your hard
disk. If necessary, print them on a Laser Printer to produce the finished printed material.

Printing terminologies used in DTP


Ranner – the main headline across the top of the page.
Cross head – a small heading used to break up text into easily readable sections.
Bullet – solid dot printed before pieces of text in order to add an emphasis.
Cast off – a calculation as to how much space the text will use on a page.
Footer – a line of text at the bottom of each page giving the publications title, author’s name, etc.
Masthead – details of the person involved in printing the publication.
WYSIWYG (What You See Is What You Get) – this means that, the presentation on the screen is exactly
what you will get from the Printer.
Jigging – moving text around by means of DTP software.

DESKTOP PUBLISHING Page 3


Review Questions
1) (a). What is Desktop publishing?
(b). Why is a desktop publisher preferred in designing documents than a word processor?
2) Give three examples of desktop publishing software available in the market today.
(a). What is layering?
(b). Why is layering a very useful feature in a desktop publisher.
3) Mention the three main purposes of desktop publishing software.
4) List TWO areas of DTP application.
5) State FIVE features of a Desktop publisher.

DESKTOP PUBLISHING Page 4


PART TWO
COMMON FEATURES AND OPERATIONS WITH DTP
SOFTWARE
LESSON THREE
Lesson objectives
By the end of the lesson the learner should be able to:
a) Identify unique features on a DTP screen layout
b) Explain the use of each of the tool on the DTP screen
c) Explain what is a pallet
d) Describe the use of palettes
e) Compare and contrast between DTP and Word processing programs

MICROSOFT PUBLISHER SCREEN LAYOUT


Unique features in DTP software

Horizontal
ruler

Pasteboard Printable area Page margin

Vertical
ruler

Task pane

Toolbox

Page thumbnail

a. Pasteboard. f. Scroll bars.


b. Title bar. g. Rulers.
c. Printable area h. Pointer

DESKTOP PUBLISHING Page 5


d. Menu bar. i. Page icons/Thumbnails.
e. Toolbox

The Pasteboard
The Pasteboard is the large blank area surrounding the page. This is where text and graphical objects are
placed before arranging them neatly on the printable area.
Note. You can move text and graphics to the Pasteboard until you need them again.

The Printable area


This is the area that looks like a page surrounded (enclosed) by margins on the pasteboard. Any object or text
that is intended for printing should be placed on the printable area.

The Toolbox
It contains a set of buttons that represent the various tools that can be used to create and manipulate
publications.

Pointer tool Text tools

Horizontal text tool Vertical text tool

Table tool Word art tool

Picture tool

Line tool Arrow tool

Ellipse tool Rectangle tool

Auto shapes tool

Design gallery tool

Tool Purpose
Pointer tool Select, move, and resize blocks of text and graphical objects.
Text tool Type and select text.
Rotating tool Rotate selected graphics or text blocks.
Cropping tool Trim imported graphics.
Line Draw straight lines in any direction.
Constrained tool Draw vertical or horizontal lines.
Rectangle Draw rectangles and squares.
Ellipse Draw circular objects
Ellipse frame create a circular or oval placeholder for text and graphics
Polygon Helps to draw basic polygons such as triangle, pentagons, stars, etc
Hand Scroll the page
Zoom (magnifier) Magnify or reduce an area of the page.

 To select a tool, click on it.


 If the toolbox restricts the view of your work, drag its title bar to move it.

DESKTOP PUBLISHING Page 6


Rulers
Each publication window has a horizontal ruler that extends along the top and a vertical ruler that extends
along the left borders of the window.
Rulers are used when you want to position text and graphics accurately on the page. They help the user to
create ruler guides and measure an object size manually.
Note: You can display rulers when you need them, and hide them when you want more room on the screen to
view a publication.

Page icons (Page thumbnails)


They are found at the bottom left-corner of the publication window. Each icon represents a page in the
publication.
Each publication has 2 types of Page icons:
i. Master page icon, i.e., the icons marked L and R.
ii. Actual page icon
To move to a page, just click its thumbnail.
To display a master page, click a master page thumbnail.
A Master page is used to design the general layout that needs to be applied in all other pages of the
publication.

Palettes
Palette
 It is a shortcut toolbar (or a strip) that contains text and paragraph formatting command buttons and
list boxes. It enables the user to assign attributes to text and graphical objects.
 It is a small window that contains the tools which can be used to add and change text & graphics
attributes in a publication.

There are five commonly used palettes in DTP software:


i) Colour palette
ii) Control palette
iii) Master page palette
iv) Tools palette
v) Control palette

Colour palette
Can be used to apply colours or view the kind of colour applied to the selected text or object. Colour palettes
in Microsoft Publisher are displayed depending on the selected item

Control palette
It is a shortcut toolbar (or a strip) that contains text & paragraph formatting command buttons and list boxes.
It enables the user to assign attributes to text and graphical objects. In Microsoft Publisher, it is known as the
formatting toolbar.

Pointer
This is a position pointer on the screen & its shape depends on what you are doing.
An Arrow ( ) – to point & select objects.
An (І) beam – to write and edit text.
A Cross-hair cursor ( ) – to draw.

Menu bar
It is a pull-down menu at the top of the screen.

DESKTOP PUBLISHING Page 7


Scroll bars
They are used for moving vertically and horizontally on the publication.

Comparison between DTP software & Word processor software application window
 Both have a title bar, menu bar and scroll bars.
 Word processing software has a Status bar; DTP software has no Status bar.
 DTP software has its printable work area centered on a pasteboard.

Changing the Document Setup


To change setup options of a publication, e.g., page size, orientation, margins:
 Click on File, then choose Page Setup, then select the required page setup options.

LESSON FOUR
Lesson objectives
By the end of the lesson the learner should be able to:
a) Define a master page
b) Explain the how the letters ‘L’ and ‘R’ are used to identify the master pages
c) Describe how non-printing guides are used in creating publications
d) List the non-printing guides used in publications
e) Change the measurements on the ruler

WORKING WITH MASTER PAGES


A Master page (also called the document master) is a page used to design a common layout to be applied in
all the other pages of a publication.
A master page normally contains basic design elements such as headers and footers, page numbers, & layout
guides (i.e., column guides, ruler guides, & margin guides) that are common to all pages in your publication.
Note: Master pages are important especially when creating a publication that has several pages such as a
book or a project report. It ensures that there is consistency among all the pages in the publication.

Setting up a publication using master pages


Every publication has 1 or 2 blank Master pages identified by letter ‘L’ for left and ‘R’ for right. Letters L &
R mark the master page icon for facing pages, while R alone marks a single-sided publication.
These icons appear at the lower left corner of a publication window.
To switch to master pages, click the master page icon, then:
i) Place non-printing ruler guides on the master pages.
Non-printing ruler guides are vertical or horizontal lines you place on the printable area. They assist you
to place text & graphics accurately & consistently throughout the publication.
To place ruler guides; point to the ruler, then drag the guide to the required position.
ii) Create basic design elements on the master pages, including the text & graphics that you want to appear
on each page in your publication.

Margin Guides
Margin guides are very important because; they define the printable area of your publication.

Setting measurement units of a ruler


You can set the measurement units on both the vertical and horizontal ruler.
i) Click Tools – Options
ii) Under General change measurements units from the default by clicking the drop down list
iii) Select the measurement unit you want to use, e.g., millimeters, inches, etc

Review Questions.
1. Identify four common features in word processing and desktop publishing software.

DESKTOP PUBLISHING Page 8


2. Differentiate between the Pasteboard and Printable page.
(a). What are Master pages?
(b). Why are master pages important in a publication?
3. What commands are used in place of portrait and landscape page orientation in PageMaker?
4. Explain the importance of the following tools on the PageMaker’s toolbox.
i) Pointer tool
ii) Text tool
iii) Rotate tool
iv) Line tool
v) Hand tool
vi) Zoom tool

LESSON FIVE
Lesson Objectives
By the end of the lesson, the learner should be able to:
a) Describe ways in which text is entered into a publication
b) Explain the use of a text frame/object
c) Explain the difference between using a pointer and text tools
d) Describe what is a story with regard to text creation in DTP programs
e) Edit text created using a DTP program

WORKING WITH TEXT


Adding text to a publication
Text can be entered into a publication in two main ways:
i) Typing the text directly into a page.
ii) Importing the text from another program.
Text cannot be entered into a publication in absence of a text object or a text frame. Text also cannot be
selected or manipulated without changing the cursor into text mode by clicking the text object.

A text frame/object defines the space you want the text to occupy. It confines the text to the area you’ve
selected.
When a text tool is selected, the pointer changes into an I-Beam. It is inserted in the publication by either
clicking on the surface of the publication or dragging on a rectangular area.

Note: A text object can be moved from one place to another or manipulated by the use of a pointer tool
(pointer cursor in object mode).

When the text is selected using the Text tool, you can type, edit or change the text attributes, e.g., Bold,
Underline, etc.
The Pointer tool is used to select a text block. This method is used if you want to:
 Move the text block.
 Change the size of the text block.
 Delete the text block.

Editing a publication
The term editing means, making changes to a publication. To edit a story, you must place a text cursor in the
text area you want to deal with.

Note: Before editing the publication, you must open it in the story window. Desktop Publishers defines each
text block as a story. A Story is a collection of text that DTP program recognizes as a single unit for editing
purposes. A story may range from just single letter or several hundreds of pages of text.

DESKTOP PUBLISHING Page 9


LESSON SIX
Lesson Objectives
By the end of the lesson the learner should be able to:
a) Define the terms formatting and text formatting
b) Differentiate between the use of the mouse pointer in text and object modes
c) Describe the two text modes; character, paragraph views
d) Apply various text and paragraph formatting attributes to a publication

Formatting a Publication
Formatting refers to applying special attributes to text, graphical objects and pages in order to make them
attractive and appealing to the eye.
Formatting may include; changing font size, bolding, changing text colour, adjusting picture brightness and
contrast, and formatting columns on the page.

Text formatting
To format text in your publication, use the commands in the Type menu or the Control palette/ Formatting
toolbar.
The contents of the Control palette vary depending on which tool is selected from the toolbar.
There are 2 types of control palette modes:
Object mode
Selecting a graphical object in object view, enables you to apply attributes related to the object such as
rotating, moving, resizing, etc. This is also true if the user selects the object pointer.
Text mode
The Text mode can be selected by clicking the Character view or Paragraph view button. There are 2 types of
Text modes:
i) Character view.
ii) Paragraph view.

Character view is when the T tool on the control palette is selected. This means that, you can apply character
attributes such as font type, size, or style (bold, italic or regular) to the selected text.
Paragraph view is when you select a paragraph, and then click the ¶ button below the T tool on the control
palette. This means that, you can apply paragraph styles, select alignment options, and other paragraph
attributes.

Formatting text to superscript and subscript


Superscript refers to text that is positioned slightly higher than the rest on the same line, e.g., 3 in 103.
Subscript refers to text slightly below the rest on the same line, e.g., the number 2 in H2O.

Changing the Leading


Leading refers to the space between adjacent lines.

Changing the Tracking


Tracking refers to changing the visual denseness or openness of characters in a line. To change the distance
between characters;

Kerning of characters
Kerning refers to fixing of particular pairs of letters that are too close or too far apart from each other.

Drop cap
Drop cap refers to text formatting where the first character in a line is bigger and drops down to occupy the
space in the next lines.

DESKTOP PUBLISHING Page 10


Paragraph formatting
A Paragraph in PageMaker is any amount of text that ends with a paragraph mark, which is created by
pressing the ENTER key.

Setting indents
Indents are used to set temporary left and right margins for the paragraph. They move text inwards from the
right & left edges of a margin.

Setting Tab Stops


Tabs position text at specific positions. They are used when you want to create a table, such that when you
press the TAB key, the cursor goes to the specified position in the tab stops.

LESSON SEVEN
Lesson Objectives
By the end of the lesson, the learner should be able to:
a) Explain what is page formatting
b) Describe the non-printing guides used in page formatting
c) Describe how headers and footers are used in publications
d) List the attributes which can be changed in page formatting
e) Apply page formatting attributes to pages in a publication
f) Explain the importance of page numbering

Page formatting
This refers to formatting the whole page. It may include setting column guides, page numbering, adding
headers and footers, etc.
Working with Non-printing guides & rulers
Nonprinting guides are lines that help the user to position objects on a page, but do not appear in print.
There are 3 kinds of nonprinting guides:
i) Margin guides,
ii) Column guides, and
iii) Ruler guides.

Margins
Margins are defined in the Document Setup dialog box when you first create a publication, and are applied to
the Document Master page.
To change the Document Master margins use the File - Document Setup command.

Column guides
Column guides are non-printing lines that serve as boundaries for text you place within them.
A column is the area between the margins. Columns control the flow of text in text blocks that you place
automatically and also help position text and graphics.

Ruler guides
Ruler guides are non-printing lines that help you align items or objects on a page accurately. However, they
don't control the flow of text.

COLUMN GUIDES
Column guides help the user to divide a large page into columns that make the publication look more
organized.
Columns are mostly used in designing large publications, newspapers, and journals.

DESKTOP PUBLISHING Page 11


Differences between margin guides and column guides
 Margin guides are around the edges of the printable page, while column guides may split the page at
the center.
 PageMaker marks margins with a blue line, but column guides are marked with pink coloured lines.

Page numbering
To print page numbers in a publication, add a page-number marker (a special character) that keeps track of
the order of pages in the publication and ensures that each page is numbered correctly at all times.

Adding headers and footers to a publication


A Header refers to a line of text such as a page number, date, or a company name usually printed on the top
margin of each page in a document, while a Footer is a line of text printed in the bottom margin.
Note: You can use the same header and footer throughout the publication or use running headers and footers
that indicate the content of each page.
Publications that require headers and footers are: dictionaries telephone or address directories.

Review Questions.
1. (a). What are non-printing guides?
(b). Give three non-printing guides used in PageMaker.
2. Explain how you would:
i) Create different columns on the same page.
ii) Lock column guides to avoid accidental moving from the current position.
iii) What does the term Gutter mean in relation to column setting?
3. Differentiate between margin guides and column guides.

LESSON EIGHT
Lesson Objectives
By the end of the lesson, the learner should be able to:
i) Define a graphic object
ii) Explain the importance of using graphical objects in publications
iii) Differentiate between the use of graphic and text tools
iv) Describe each of the tools used in graphics manipulation
v) Differentiate between inserting, copying and drawing a graphical object
vi) Format and edit different kinds of objects by changing or modifying some of their attributes

WORKING WITH GRAPHICAL OBJECTS


Adding graphics to a publication
DTP software provides three ways of adding graphics to a publication:
Drawing lines, ovals, circles, squares, rectangles, etc on a page using the drawing tools.
Importing pictures from other applications into a publication using the Insert Graphic tools
Pasting all or part of a graphic from another publication using a Clipboard

(a). Drawing using the Toolbox


The toolbox has several graphic drawing tools.
Tool used to draw
Line tool a line at any angle.
Rectangle tool rectangle or a square.
Polygon tool polygons (many-sided figures).
Ellipse tool ovals or circles.
Note: To draw a perfect square or circle, hold down the SHIFT as you draw with the Rectangle or Ellipse
tool.

DESKTOP PUBLISHING Page 12


(b). Importing graphics from other applications.
DTP software allows a user to import pictures directly from another file or application by using a process
called inserting/placing.
In most cases, graphic files are created in graphical-based DTP programs or picture editing software, and then
imported into layout based DTP programs.

(c). Pasting graphics from Clipboard.


This is a process that involves highlighting/selecting a graphic object from another application program and
pasting it in a in the working area of a DTP program.
Note: Graphics can be pasted from publications like CorelDraw and Paint.

Formatting Graphical Objects


Moving and resizing a graphical object
Once you create a graphical object, you can adjust its size, shape, or location. To do these operations you
must use the pointer tool to select the object. The pointer tool places handles around the object and makes it
suitable for both formatting and editing.

Applying or changing stroke and fill


Once you create a graphical object, you can enhance it by applying stroke and fill.
A Stroke refers to a line style, while Fill refers to applying patterns such as shading or background colour to
an object.

Applying rounded corners to rectangles and squares.


This changed the corners of the object from sharp corners to smooth and gently rounded corners which
enhance the appearance of the shape.

Reshaping a polygon
Once a user draws a polygon, he/she can change it to another shape such as a triangle, pentagon, hexagon, or
even a star.

Adding text into a text frame


You can create text by using a Text frame. A Text frame is a graphical object used to create various shapes of
text objects. Text frames do not change height or width as you add or remove text.

Wrapping text around a graphical object


Text wrap is controlling the flow of text over or around a graphical object. It helps in formatting an object
allowing text to flow around it without obstructing it.
Wrapping determines how text behaves around an object. For example, you can make the text surround an
object without displacing it. A user can also specify a Text flow option.

Grouping and ungrouping objects


Grouping means combining several objects into one so that you can work with them as one single object.
Grouped objects can be formatted, rotated, resized, or moved as a single unit. In order to group objects, the
user must select all the objects he/she would like to group at once and then proceed to grouping.

Rotating an object
Rotating an object means changing the angular placement of the object. To rotate an object it must be
selected/highlighted.

DESKTOP PUBLISHING Page 13


Cropping an object
When you import a graphic from another program or publication, you can cut off unwanted parts of the
graphic that you do not want to print starting from the edges.

Locking objects
You can lock individual objects in place in order to help preserve the design of your pages through all the
stages of production.
You can change the attributes of a locked object provided the change does not affect the object’s size or
position. For example, you can change a colour or fill applied to a locked object.

Creating Drop shadows


A Drop shadow is a copy of a graphic that is shaded black or another colour or given a shaded pattern. When
dropped slightly to the left or right behind the original shape, it looks like a shadow.
Drop shadows are used to add dimension and emphasis to graphics.

Using rulers to measure objects


In layout based DTP programs, you can design page layouts and graphics that are exact in measurement as
specified using the horizontal and vertical rulers.
To achieve this operation, a user must make use of ruler guides to define the size of the area to be occupied
by the object before drawing it.
The measurements on the ruler can also be adjusted to fit unique situations which require certain kinds of
measurements to be used.

Review Questions
1. (a). What is a Text frame?
(b). How would you convert a rectangular shape into a text frame so that you can place text in it.
2. Give three methods that are used to transform an object.
3. Explain how you would:
i) Draw a hexagon.
ii) Rotate a triangle by 30 degrees.
iii) Lock an object in order to preserve your publication design.
iv) Import a graphic from another file into the publication using the Place command.
v) Group objects so that you can manipulate them as a unit.
4. (a). What is Text wrap?
(b) Give three ways you can wrap text on an object.
(c) Explain the concept of wrapping text around objects.
5. Define the following:
i) Cropping.
ii) Object grouping.
iii) Line stroke.
iv) Artwork.
6. Explain why you would need to lock margins or objects in a publication.
7. Differentiate between Fill and stroke.

LESSON NINE
Lesson Objectives
By the end of the lesson, the learner should be able to:
a) Define what is printing
b) Identify attributes which can be changed in the print dialog box
c) Print a publication

DESKTOP PUBLISHING Page 14


PRINTING A PUBLICATION
To print one or more copies of your publication, a user has to show a Print dialog box from which he/she can
specify the following:
1. Printing details
i) Printer: - select the printer that you wish to print to from the list of active printers installed in
Windows.
ii) Copies: - type the number of copies you want printed per page.
iii) Collate: - if this box is checked, a complete copy of the publication or book is printed before printing
the next copy.
iv) Reverse: - if selected, it will reverse the order in which your printer normally prints your pages.
2. Under Pages:
i) Choose All - to print all the pages in the active publication.
ii) Specify the range of pages you want to print in the Ranges box, if you do not wish to print the whole
document.
3. In the Print box, choose:
i) Both Pages - to print all the pages specified under Ranges.
ii) Even Pages - to print all the even pages in your publication, or all the even pages specified under
Ranges.
iii) Odd Pages - to print all the odd pages in your publication, or all the odd pages specified under
Ranges.
iv) Print blank pages – selecting this option to print the blank pages in their proper position in the
publication.
v) Orientation: - determines the print orientation of your page. The ‘Tall’ icon prints your publication in
Portrait mode, while the ‘Wide’ icon prints in Landscape mode.
Note: You should always select the same orientation you selected in the Page Setup dialog box.
4. Specify the Paper size, Print quality, Paper type and other options that your printer will use, if applicaple.
5. Click Print to start printing your publication using the print specifications you have selected.

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