Chapter 03: Management Accounting

GBI Configuration Advanced

PRODUCT MOTIVATION ACKNOWLEDGEMENT

SAP S/4HANA 2020 In this exercise, you will These are advanced versions of
perform the following the GBI configuration exercises
Management Accounting initially developed by Simha R.
REVISED Magal, Stefan Weidner, and Tom
07/15/2023 processes:
Wilder.
1. Configure the
FOCUS enterprise structure These exercises include complex
Controlling configuration concepts discussed
Accounting in the book, Business Process
2. Configure the business
Configuration with SAP ERP
rules and parameters
(Epistemy Press, 2020)
AUTHORS .
Simha R. Magal 3. Setup up necessary
Ray Boykin NOTES
master data This case study uses the Global
Bipin Prabhakar
Mary Beth Goodrich Bike Incorporated (GBI) data set,
4. Test the processes which has exclusively been
created for SAP UA global
VERSION curricula.
1.5
Please remember to use your own
TESTED dataset number when working the
Date:07/15/2023 exercises; replace any ## symbols
System: MGL with the three digits from your
logon ID. (For example, if your
logon ID is Learn-99, you would
use 99 whenever you see ## in
the text.)
PREREQUISITES
You should be familiar with:
1. Navigation in SAP S/4HANA
2. Executing financial accounting process in SAP S/4HANA

© 2023 Epistemy Press, LLC.

Screenshots © 2023, SAP SE
 Table of Contents
Enterprise Rules and
Master Data Testing
Structure Parameters
(III) (IV)
(I) (II)

Table of Contents
Part 1 - Enterprise Structure ......................................................................................................................... 3
Part 2 - Rules and Parameters....................................................................................................................... 6
Part 3 - Master Data .................................................................................................................................... 16
Part 4 - Testing ............................................................................................................................................ 30
Part 5 - Exercise Deliverables ...................................................................................................................... 65

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 Part 1 - Enterprise Structure
Enterprise Rules and
Master Data Testing
Structure Parameters
(III) (IV)
(I) (II)

Table of Contents
Section 1.1: Create Standard Hierarchy ........................................................................................................ 4

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 Section 1.1: Create Standard Hierarchy

In this section, you will create an empty Cost Center Standard Hierarchy within your Controlling Area.
Your Cost Center Standard Hierarchy (NA##) will eventually consist of all Cost Centers within your
Company Code for a given time period. The Standard Hierarchy will represent all costs associated with
your legal entity for that time period and will serve as a basis for Management Accounting (Controlling)
reporting.

In the “SAP Easy Access” screen, follow the navigation path below:

Navigation
SAP Customizing Implementation Guide → Controlling → General Controlling → Organization
→ Maintain Controlling Area

1: What is the transaction code to maintain your controlling area?



In the “Select Activity” pop-up, double-click on “Maintain Controlling Area”.

In the “Change View Basic data: Overview” screen, highlight the “NA##” row.

Click Details .

In the “Change View Basic data: Details” screen, enter the following information:

Attribute Description Data Value

CCtr Std. Indicated hierarchy of cost center groups in which all cost centers in NA##
Hierarchy a controlling area are gathered together.

Press Enter .

In the “Check standard hierarchy” pop-up, click Yes .

In the “Change View Basic Data: Details” screen, double-click on the “Activate
component/control indicators” folder.

In the “Check standard hierarchy” pop-up, click Yes .

In the “Change view Activate Components/Control Indicators:Details” screen, enter the

following information:

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 Attribute Description Data Value
Cost Centers Indicator controlling, together with the CO interface, Component active
specific settings in Cost Center Accounting.

Click Save .
 You will receive a message that, “Data was saved”.

In the “Document lines: Display messages” pop-up, click Enter

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 Part 2 - Rules and Parameters
Enterprise Rules and
Master Data Testing
Structure Parameters
(III) (IV)
(I) (II)

Table of Contents_
Section 2.1: Maintain Number Ranges for Controlling ................................................................................. 7
Section 2.2: View Internal Order Number Ranges ........................................................................................ 8
Section 2.3: Maintain Number Ranges for Settlement Documents ............................................................. 9
Section 2.4: Maintain Location Structure ................................................................................................... 10
Section 2.5: View Allocation Structure: Assessment Data & Settlement Data ........................................... 12
Section 2.6: View Settlement Profile .......................................................................................................... 13
Section 2.7: View Automatic Generation of Settlement Rule .................................................................... 14
Section 2.8: Create Your Order Type .......................................................................................................... 15

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 Section 2.1: Maintain Number Ranges for Controlling

In a previous section, you created number ranges for Financial Accounting documents. In this section,
you will copy number ranges for all Controlling document types from Controlling Area NA00. As GBI
users create planned cost transactions (or any other Controlling document type), each planned cost
transaction will have a unique, sequential number from a range defined in this step.

In the “SAP Easy Access” screen, follow the navigation path below:

Navigation
SAP Customizing Implementation Guide → Controlling → General Controlling → Organization
→ Maintain Number Ranges for Controlling Documents

2: What is the transaction code to maintain number ranges for controlling documents?


In the “Edit Intervals: CO Document, Object RK_BELEG” screen, enter the following
information:

Attribute Description Data Value

CO Area Uniquely identifies a controlling area. NA00


Select Copy Subobject .

In the “Copy: COA …” pop-up, enter the following information:

Attribute Description Data Value

From… Uniquely identifies a controlling area. NA00
To… Uniquely identifies a controlling area. Your GBI North America

In the “Copy: CO…” pop-up, click Copy .

In the “Number Range Interval Transport” pop-up, click .

 You will receive the message, “CO Area NA00 was copied to NA##”.

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 Section 2.2: View Internal Order Number Ranges

Just like the controlling document number ranges, in this section you will view the number ranges
specific for internal orders.

In the “SAP Easy Access” screen, follow the navigation path below:

Navigation
SAP Customizing Implementation Guide → Controlling → Internal Orders → Order Master Data
→ Maintain Number Ranges for Orders

In the “Edit Intervals: Order, Object AUFTRAG” screen, click Display Intervals

3: What is the From No. for the first interval?


4: What is the To Number for the first interval?


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 Section 2.3: Maintain Number Ranges for Settlement Documents

In the previous section, you copied number ranges from Controlling Area NA00 to your Controlling Area
NA##. In this section, you will maintain the number ranges for settlement documents.

In the “SAP Easy Access” screen, follow the navigation path below:

Navigation
SAP Customizing Implementation Guide → Controlling → Internal Orders → Actual Postings →
Settlement → Maintain Number Ranges for Settlement Documents

5: What is the transaction code to maintain number ranges for settlement documents?


In the “Edit Intervals: CO object Settlement” screen, click Change Groups .

In the “Change Groups: CO Object Settlement, Object CO_ABRECHN” screen, click on Your
Controlling Area (NA##) under “Non-Assigned Elements”.
 It will be outlined in blue brackets when it is selected.

Click Assign Element Group .

Click “Group Without Text”.

Click Copy .
 Your Controlling Area (NA##) should now appear under “Group Without Text”.

Click Save .
 You will receive the message , “Changes have been saved”.

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 Section 2.4: Maintain Allocation Structure

In this section, you will maintain the allocation structures you viewed in the last section for internal
order settlements.

In the “SAP Easy Access” screen, follow the navigation path below:

Navigation
SAP Customizing Implementation Guide → Controlling → Internal Orders → Actual Postings →
Settlement → Maintain Allocation Structures

In the “Change View Allocation structures: Overview” screen, click Other CO Area

and enter NA##.

In the “Change View “Allocation structures”: Overview” screen, highlight the “Z1 IO
Internal Order Settlement” row.

Double-click Assignments .
 You will receive a message “One entry chosen”.

In the “Change View “Assignments”: Overview” screen, highlight the “10 Primary Cost
Elements” row.

Double click Source .

 You will receive the message “One entry chosen.”

In the “Change View Source: Details” screen, enter the following information:

Attribute Description Data Value

From cost el. The cost element from which costs will be settled. 650000
To cost elem. The cost element to which costs will be settled. 799999

Click Save .
 You will receive the message “Data was saved.”

Click Back .

In the “Change View Assignments: Overview” screen, highlight the “10 Primary Cost
Elements” row.

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 Double click the Settlement cost elements folder .
 You will receive the message “No entries found that match selection criteria.”

In the “Change View Settlement cost elements: Overview” screen, click New Entries

In the “New Entries: Overview of Added Entries” screen, enter the following information:

Attribute Description Data Value

Receiver cat. Specifies the object type for the settlement’s receiver Cost Center
By cost element Settle by original cost element Selected

Click Enter .
 You will receive the message “One entry chosen”.

Click Save .
 You will receive the message “Data was saved”.

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 Section 2.5: View Allocation Structure: Assessment Data & Settlement Data

Internal Orders can be settled in a manner similar to assessment and distribution techniques. All costs
can be combined /aggregated into a single cost element, or costs can be settled using the original cost
elements. In this section, you will view how this is maintained in GBI.

 Be sure to use your Display/Change button so you do not change anything in this screen.

In the “SAP Easy Access” screen, follow the navigation path below:

Navigation
SAP Customizing Implementation Guide → Controlling → Internal Orders → Actual Postings →
Settlement → Maintain Allocation Structures

In the “Change View Allocation structures: Overview” screen, click Other CO Area

In the “Set Controlling Area” pop-up, enter “NA00”.

Click Continue .

In the “Change View Allocation structures: Overview” screen, highlight the “Z1” row.

Double click on the “Assignments” folder in the Dialog Structure.

In the “Display View Assignments: Overview” screen, highlight the “10” row.

Double click on the “Settlement Cost Elements” folder.

6: What is the receiver category?



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 Section 2.6: View Settlement Profile

In this section, you will view the GBI Settlement Profile.

 Be sure to use your Change->Display button so you do not change anything in this
screen.

In the “SAP Easy Access” screen, follow the navigation path below:

Navigation
SAP Customizing Implementation Guide → Controlling → Internal Orders → Actual Postings →
Settlement → Maintain Settlement Profiles

In the “Select Activity” pop-up, click “Maintain Settlement Profiles”.

Click Choose .

Highlight the “Overhead costs” row.

Click Details .

7: How are Actual Costs/ Cost of Sales settled?


8: What is the allocation structure used?

9: What is one other allocation structure that could be used?

10: How many indicators are used?

11: How many receivers allow settlement?


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 Section 2.7: View Automatic Generation of Settlement Rule

In this section, you will view the automatic generation of settlement rules.

 Be sure to use your Display/Change button / so you do not change anything in this
screen.

In the “SAP Easy Access” screen, follow the navigation path below:

Navigation
SAP Customizing Implementation Guide → Controlling → Internal Orders → Actual Postings →
Settlement → Automatic Generation of Settlement Rules → Display Strategies for Automatic
Generation of Settlement Rules

12: What is the sender type?


13: How many predefined strategies are there?


Click Back .

Enter the transaction “Strategy Sequence for Automatic Generation of Settlement Rules”

14: What is the Name of strategy sequence “SAP030”?



In the “Display View Strategy sequences: Overview” screen, highlight the “SAP030” row.

Double click the “Strategies” folder in the dialog structure.

15: What is the first column title?


16: What is the second column title?

17: What is the fourth column title?

18: What is the fifth column title?


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 Section 2.8: Create Your Order Type

In this section, you will create your order type for your internal order.

In the “SAP Easy Access” screen, follow the navigation path below:

Navigation
SAP Customizing Implementation Guide → Controlling → Internal Orders → Order Master Data
→ Define Order Types

In the “Change View Order Types: Overview” screen, select the “1100 Company Picnic”
order type.

Click Copy As .

In the “Change View Order Types: Details of Selected Set” screen, enter the following
information:

Attribute Description Data Value

Order Type Key that differentiates orders according to their purpose. 11##
Description Order type description ## Company Picnic

Click Copy .
 You will receive the message “Numbers of entries copied: 1.”

In the “Change View “Order Types”: Overview” screen, click Save .

 You will receive the message “Data was saved.”

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 Part 3 - Master Data
Enterprise Rules and
Master Data Testing
Structure Parameters
(III) (IV)
(I) (II)

Table of Contents
Section 3.1: Create Standard Hierarchy ...................................................................................................... 17
Section 3.2: Create Primary Cost Elements ................................................................................................ 20
Section 3.3: Create Secondary Cost Elements ............................................................................................ 21
Section 3.4: Create Cost Element Groups ................................................................................................... 22
Section 3.5: Create Copy Center Cost Center ............................................................................................. 24
Section 3.6: Define Activity Type ................................................................................................................ 25
Section 3.7: Set Price of Activity Type for your IT Cost Center ................................................................... 28

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 Section 3.1: Create Standard Hierarchy

In this section, you will populate the Cost Center Standard Hierarchy (NA##) you created in the previous
step. The Cost Center Standard Hierarchy is a tree structure that holds all the company’s Cost Centers,
organizes them into Cost Center Groups, and assigns management responsibilities by assigning a
responsible person.

In the “SAP Easy Access” screen, follow the navigation path below:

Navigation
SAP Easy Access Menu→ Accounting → Controlling → Cost Center Accounting → Master Data →
Standard Hierarchy → Change

19: What is the transaction code to populate the standard hierarchy?


 Make sure you are in your Controlling Area (NA##). If not, go to Settings in the menu bar, click “Set
Controlling Area”, enter your Controlling Area, and click enter.

In the “Standard Hierarchy for Cost Centers Change” screen, enter the following
information:

Attribute Description Data Value

Name Description of Cost center group ## GBI North America CCtr Std. Hierarchy

Right-click on “NA##” listed under “Standard Hierarchy”.

Click “Create Group (Lower Level)”.

Enter the following information:

Attribute Description Data Value

Group Name Summarizes objects created with master data. N10##
Short Description of Group Description of Group ## Corporate

Click Save to make your changes take effect.

Right-click “## Corporate”.

Click “Create Group (Lower Level)”.

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 Enter the following information:

Attribute Description Data Value

Group Name Summarizes objects created. N11##
Description of Group Description of Group ## Executive Board

Click Enter to make your changes take effect.

Right-click “## Executive Board”.

Click “Create Cost Center”.

Enter the following information:

Attribute Description Data Value

Cost Center Key uniquely identifying a cost center. NAEX10##
Name General description of the object. ## John Davis
Description Description ## NA Executive: John Davis
Person Responsible Person responsible for the given cost ## John Davis
center.
Cost Center Category Indicator used to define a category. Administration

Click on the “Indicators” tab.

Enter the following information:

Attribute Description Data Value

Commitment Update Key indicating a commitment update. Deselected

Click Save

Right-click “N11##”.

Click “Create Cost Center”.

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 Enter the following information:

Attribute Description Data Value

Cost Center Key uniquely identifying a cost center. NAEX20##
Name General description of the object. ## Peter Weiss
Description Description ## NA Executive: Peter Weiss
Person Responsible Person responsible for the given cost ## Peter Weiss
center.
Cost Center Category Indicator used to define a category. Administration

Click the “Indicators” tab.

Enter the following information:

Attribute Description Data Value

Commitment Update Key indicating a commitment update. Deselected

Click Change Sequence: Move Down .

 This will move the cost center down a position in the hierarchy.

Click Save .

You will receive the message, “Your data has been saved”.

 You may receive a warning message as shown below. In case of a warning, click enter to proceed.

You have just created your Corporate Group within the Standard Hierarchy in the steps
above. Appendix A contains data about all the Cost Centers and Groups used in the
Standard Hierarchy at GBI.

Use the data in Appendix A to create the rest of the Standard Hierarchy using the steps
above as a guide.

Chapter 03: Management Accounting Page 19 of 69 ©2023 Epistemy Press, LLC.

 Section 3.2: Display Primary Cost Elements

In this section, you will display your primary Cost Elements. Primary Cost Elements carry costs from
Financial Accounting to Controlling. Each General Ledger expense account is associated with a Primary
Cost Element. Thus, each General Ledger expense posting in Financial Accounting is automatically
posted in the corresponding Primary Cost Element in Controlling.

In the “SAP Easy Access” screen, follow the navigation path below:

Navigation
SAP Easy Access Menu → Accounting → Controlling → Cost Element Accounting → Master Data
→ Cost Element → Individual Processing → Edit Cost Element

20: What is the transaction code to edit a cost element?



In the “Edit G/L Account Centrally” screen, enter the following information:

Attribute Description Data Value

G/L Account Key uniquely identifying a cost element. 720200
Company Code Uniquely identifies your company Your Global Bikes Inc.

Click Display .

21: What is the G/L Account Type?


22: What is the Account Group?


Click the Control Data tab .

23: What does CElem category 1 represent?



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Section 3.3: Display Secondary Cost Elements

In this section, you will display Secondary Cost Elements. Secondary Cost Elements are different from
the Primary Cost Elements in that they do not correspond to General Ledger accounts. Secondary Cost
Elements carry costs within the Controlling module and are used for allocations and settlements
between Controlling Objects.

In the “SAP Easy Access” screen, follow the navigation path below:

Navigation
SAP Customizing Implementation Guide → Controlling → Cost Element Accounting → Master
Data → Cost Elements → Create Cost Elements

24: What is the transaction code for creating a secondary cost element?


In the “Select Activity” pop-up, double-click on “Create Secondary Cost Element.”

In the “Edit G/L Account Centrally” screen, enter the following:

Click Display .

Attribute Description Data Value

G/L Cost Key uniquely identifying your G/L account 800300
Element
Company Code Unique key that identifies your company Your Global Bikes Inc

25: What is the G/L Account Type?


26: What is the Account Group?


Click the Control Data tab

27: What does CElem category 43 represent?

28: What does CElem category 42 represent?


Click the Create/bank/interest tab

29: What is the field status group?


Chapter 03: Management Accounting Page 21 of 69 ©2023 Epistemy Press, LLC.

 Section 3.4: Create Cost Element Groups

In this section, you will create Cost Element Groups. A Cost Element Group is simply a collection of Cost
Elements with similar characteristics. They are used to track and control costs more efficiently. You will
create a Cost Element Group that consolidates all Cost Elements (NA10##), another Cost Element Group
that consolidates all Primary Cost Elements (NAPRIM10##), and a third Cost Element Group that
consolidates all Secondary Cost Elements (NASECO10##).

In the “SAP Easy Access” screen, follow the navigation path below:

Navigation
SAP Customizing Implementation Guide → Controlling → Cost Element Accounting → Master
Data → Cost Elements → Create Cost Element Groups

30: What is the transaction code to create a cost element group?



In the “Select Activity” pop-up, double-click on “Create Cost Element Group.”

In the “Create Cost element group: Initial Screen” screen, enter the following information:

Attribute Description Data Value

Cost element group Summarize objects created with master data maintenance. NA10##

Click Enter.

In the “Create Cost element group: Structure” screen, enter the following information:

Attribute Description Data Value

Short description of a set The set text that describes the ## NA Cost Element Total
contents and meaning of the set.

Click Insert cost element group on lower level .

Enter the following information:

Attribute Description Data Value

Set Name Used for organizing NASECO10##
hierarchies.
Short description of a set Description of the Group ## NA Secondary Cost Element Total

Click Insert Cost Element .

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 Enter the following information:

Attribute Description Data Value

From Value The lower limit of the interval in the set line. Your Labor Allocation
To value In conjunction with the “from” value. 910000
 You will want to search using your Chart of Accounts.

 If account 800000 (Labor Allocation) does not exist. Use t-code FS00 to create account 800000.
 Put in G/L account 800000, Company Code US##, then click Create with Template. In the Reference
Account pop-up, use G/L Account 800000 and company code US00. Click Enter

 Change G/L Account type and Account Group from SECC to Secondary Cost. Add ## in front of Labor
for description. Click enter at the pop-up.

Click Save .

Click on “NA10##”.

Click Insert Cost Element Group on Lower Level .

Enter the following information:

Attribute Description Data Value

Set Name Used for organizing hierarchies. NAPRIM10##
Short description of a set Description of the Group ## NA Primary Cost Element Total

Click “Insert Cost Element” .

Enter the following information:

Attribute Description Data Value

From Value This field contains the lower limit of the interval in the set line. 650000
To value In conjunction with the “from” value. 799999

Click Save .

Click Save .
 You will receive the message, “The changes have been saved”.

Chapter 03: Management Accounting Page 23 of 69 ©2023 Epistemy Press, LLC.

 Section 3.5: Create Copy Center Cost Center

GBI has decided to open a copy center in their building. In this section, you will create a cost center to
collect all the costs accumulated by the copy center.

In the “SAP Easy Access” screen, follow the navigation path below:

Navigation
SAP Menu → Accounting → Controlling → Cost Center Accounting → Master Data → Cost Center
→ Individual Processing → Create

31: What is the transaction code to create a cost center?



In the “Create Cost Center: Initial Screen” screen, enter the following information:

Field Name Description Data Entry

Cost Center Key uniquely identifying your new cost element NACC10##
Valid From Date indicating as of when an entry is valid First day of current year
Valid to Date indicating up to when an entry is valid 12/31/9999

Click Enter .

In the “Create cost Center: Basic Screen” screen, enter the following information:

Field Name Description Data Entry

Name Key uniquely identifying a cost center. ## Copy Center
Description General description of the object. ## Copy Center
Person Responsible Person responsible for the given cost center. ## Copy Ctr Mgr
Cost Center Category Indicator used to define a category Service cost center
Hierarchy area Portion of your Standard Hierarchy. Internal Services
Currency Currency for key amounts in the system. United States Dollars

Click Enter .

Click Enter through the warning message saying “Profit Center Accounting Active but no
profit center specified”.

Click Save .
 You will receive the message “Cost center has been created.”

Chapter 03: Management Accounting Page 24 of 69 ©2023 Epistemy Press, LLC.

 Section 3.6: Define Activity Type

In this section, you will define an activity type to be used whenever your IT department makes repairs.
This will be used later for your Internal Activity Allocation.

In the “SAP Easy Access Menu” follow the navigation path below:

Navigation
SAP Menu → Accounting → Controlling → Cost Center Accounting → Master Data → Activity
Type → Individual Processing → Create

32: What is the T-Code to create an activity type?



Click on and open New GUI Window.

In the “SAP Easy Access” screen, follow the navigation path below:

Navigation
SAP Menu → Accounting → Financial Accounting → General Ledger → Master Records → G/L
Accounts → Individual Processing → Centrally

33: What is the transaction code to create a new G/L Account?



In the “Edit G/L Account Centrally” screen, enter the following information:

Attribute Description Data Value

G/L Account Identifies the G/L Account in a chart of accounts 900200
Company Code An organizational unit within financial accounting. Your Global Bike Inc.

Click Create .

In the “Create G/L Account Centrally” screen, under the “Type/Description” tab, enter the
following information:

Attribute Description Data Value

G/L Account Indicates how the G/L account is managed Secondary Costs
Type
Account Group A classifying feature within the G/L account master records Secondary Cost

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 Short Text Used for online displays and evaluations which do not have ## IT
sufficient space the long text programming
G/L Acct Long The G/L account long text (as opposed to the short text) is ## IT
Text used for online displays and evaluations. programming
Allocation

Click on the “Control Data” tab, enter the following information:

Attribute Description Data Value

Account Currency Indicates the currency in which this account is held United States Dollar
Posting without tax Indicates that balances are updated only in local Checked
allowed currency when users post items to this account
Sort Key Indicates the layout rule for the Allocation field in the Posting Date
document line item
CElem Category Number identifying a cost element category, used only 43
in the Controlling (CO) component

Click on the “Create/bank/interest” tab, enter the following information:

Attribute Description Data Value

Field status group Determines the screen layout for document Secondary Costs/Revenue
entry

Click Save .

You will receive a message that says, “Data saved”.

In the “Create Activity Type: Initial Screen” screen, enter the following information:

Attribute Description Data Value

Activity Type Key uniquely identifying an activity type. PROGR
Valid From Date indicating as of when an entry is valid. First Day of Current Year
Valid To Date indicating as of when an entry is valid. 12/31/9999

Click Enter .

In the “Create Activity Type: Basic Screen” screen, enter the following information:

Attribute Description Data Value

Name General description of the object. ## Programming Hours
Activity Unit Time or quantity unit used to post the consumed Hour (H)
activity quantities.
CCtr categories Indicator determining for which cost center types All Cost Center Cate
an activity type is allowed for planning and as a
sender in activity allocation.

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 ATyp category Determines the method of activity planning and Manual entry, manual
allocation. allocation
Allocation cost A secondary cost element under which the activity Your IT Programming
elem type business process is allocated.
Price indicator Indicator showing how the system calculates the Plan price, automatically
price of a business process or activity type. based on activity
 Make sure to use Hour (H) and not Hours (HR) for the Activity Unit.

Click Save .
 You will receive the message, “Activity type has been created”.

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 Section 3.7: Set Price of Activity Type for your IT Cost Center

In this section, you will set the price of your programming activity type. This sets how much it will cost to
complete any IT repairs. Our IT Department charges $200 per hour for repairs.

In the “SAP Easy Access” screen, follow the navigation path below:

Navigation
SAP Menu → Accounting → Controlling → Cost Center Accounting → Planning → Activity
Output/Prices → Change

34: What is the T-code to change activity output/process?



In the “Change Activity Type/Price Planning: Initial Screen” screen, enter the following
information:

Attribute Description Data Value

Version A collection of year-dependent indicators for planning Plan/Act – Version (0)
data.
From Period A planning period is the smallest closed unit of a fiscal year 1
in which plan data can be entered and stored in the
system.
To Period A planning period is the smallest closed unit of a fiscal year 12
in which plan data can be entered and stored in the
system.
Fiscal year Period when a company creates inventory. Current Year
Cost Center Organizational unit for grouping together cost centers Your IT Costs
Activity Type Description of the activity produced by a cost center Your Programming
Hours

Click Overview Screen .

In the “Change Activity Type/Price Planning: Overview Screen” screen, enter the following
information:

Attribute Description Data Value

Activity Key uniquely identifying an activity type PROGR
Plan Activity Total of the plan activity quantities per cost center 100
and activity type in activity type planning.
Distribution key Key for distributing plan values on periods according Distribution as before
to various criteria. (2)
Capacity Field receiving a monthly value of plan capacity for (Do not write anything
an activity type in a cost center area. in this space)

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 Distribution Key Key for distributing plan values on periods according Distribution as before
to various criteria. (2)
Price (Fixed) Field receiving a monthly value of plan capacity for (Do not write anything
an activity type in a cost center area. in this space)
Variable Price Variable price of an activity type in controlling area 200
currency for a cost center.

Click Enter .

Click Post .
 You will receive the message, “Changed data has been posted”.

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 Part 4 - Testing
Enterprise Rules and
Master Data Testing
Structure Parameters
(III) (IV)
(I) (II)

Table of Contents
Section 4.1: Create Distribution Cycle ........................................................................................................ 31
Section 4.2: Post Expense to Cost Center ................................................................................................... 34
Section 4.3: Process Cost Center Report .................................................................................................... 36
Section 4.4: Carry Out Actual Distribution .................................................................................................. 38
Section 4.5: Process Cost Center Report .................................................................................................... 40
Section 4.6: Create an Assessment Cycle.................................................................................................... 43
Section 4.7: Post Expense to Cost Center ................................................................................................... 46
Section 4.8: Process Cost Center Report .................................................................................................... 48
Section 4.9: Carry Out Actual Assessment .................................................................................................. 50
Section 4.10: Process Cost Center Report .................................................................................................. 52
Section 4.11: Internal Activity Allocation Posting ....................................................................................... 55
Section 4.12: Process Cost Center Report .................................................................................................. 56
Section 4.13: Create Internal Order ............................................................................................................ 57
Section 4.14: Display Internal Order Balance I ........................................................................................... 59
Section 4.15: Accumulate Costs for the Company Picnic ........................................................................... 60
Section 4.16: Display Internal Order Balance II .......................................................................................... 62
Section 4.17: Settle Costs for the Company Picnic ..................................................................................... 63
Section 4.18: Display Internal Order Balance III ......................................................................................... 64

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 Section 4.1: Create Distribution Cycle

The Marketing & Sales Department heavily utilizes GBI's copy center for printing out reports.
Sometimes there are delays in when they receive the documents they need. As such, they have decided
to create their own copy center within the Marketing & Sales Department. The copy center will allow
them to quickly print and distribute the reports they use daily. The new copy center will absorb costs
and then split them among the three groups in the Marketing & Sales Department: Marketing, Sales,
and Global Sales. In this section, you will create a distribution cycle. The distribution will be used to
allocate costs incurred by the copy center to other cost centers.

In the “SAP Easy Access” screen, follow the navigation path below:

Navigation
Accounting → Controlling → Cost Center Accounting → Period-End Closing → Single Functions
→ Allocations → Distribution

35: What is the transaction code to create a distribution cycle?



In the “Execute Actual Distribution: Initial Screen” screen, follow the navigation path
below:

Navigation
SAP Menu Bar → Extras → Cycle → Create

In the “Create Actual Distribution Cycle: Initial Screen” screen, enter the following
information:

Attribute Definition Data Value

Cycle Name of the cycle DCC0##
Start Date Determines the earliest validity date of the cycle. First day of current year

Click Execute .

In the “Create Actual Distribution Cycle: Header Data” screen, enter the following
information:

Attribute Definition Data Value

To Date The end date of the cycle. 12/31/9999
Text Text for a cycle 0## Monthly Exp. Distribution

Press Enter on keyboard or Click .

Chapter 03: Management Accounting Page 31 of 69 ©2023 Epistemy Press, LLC.

 In the “Create Actual Distribution Cycle: Header Data” screen, follow the navigation path
below:

Navigation
SAP Menu Bar → Goto → Cycle run group

In the “Determine Cycle Run Group” screen, click Create Group .

In the “Create Cycle Run Group” screen, enter the following information:

Field Name Description Data Entry

Cycle Run You can use cycle run groups to allow the cycles G0##
Group for an allocation type to run parallel, when these
do overlap in their objects.
Text Description of Group Group 0## Cycle Run Group

Click Confirm .

In the “Information” pop-up, you will see the message “Cycle run group was created
successfully”.

Click Confirm .

In the “Determine Cycle Run Group” pop-up, click Enter .

In the “Create Actual Distribution Cycle: Header Data” screen, click Attach Segment

In the “Create Actual Distribution Cycle: Segment” screen, enter the following
information:

Attribute Description Data Value

Segment Name Name of Distribution DCCS-0##
Description Text for Segment 0## Monthly
Distribution
Sender Rule Controls how the sender values are calculated. Posted amounts
Share in % Percentage of the sender value credited to the sender. 100
Act. vals Indicator ensuring reference to actual values as sender Selected
values when processing allocation.
Receiver Rule Controls how receiver tracing factors are determined. Fixed percentages

Chapter 03: Management Accounting Page 32 of 69 ©2023 Epistemy Press, LLC.

 Click on the Senders/Receivers tab .

In the “Senders/Receivers” tab, enter the following information:

Attribute Description Data Value

Sender Key uniquely identifying a cost center. Your Copy Center
Cost Center From
Sender Key uniquely identifying a cost element. Your Supplies Expense
Cost Element
From
Sender Key uniquely identifying a cost element. Your Utilities
Cost Element To
Receiver Identification of a set. Your Marketing & Sales
Cost Center
Group

Click on the Receiver Tracing Factor tab .

In the “Receiver Tracing Factor” tab, enter the following information:

Attribute Description Data Value

Your Global Sales Costs Field for fixed percentages/fixed portions used in the 10
(NAGS10##) sender and receiver combinations found.
Your Marketing Costs Field for fixed percentages/fixed portions used in the 60
(NAMK10##) sender and receiver combinations found.
Your Sales Costs Field for fixed percentages/fixed portions used in the 30
(NASA10##) sender and receiver combinations found.

Click on the Segment Header tab .

In the “Create Actual Distribution Cycle: Segment” screen, click Formal Check .

You will receive a popup, Click Continue .

Click No Check .
 You will receive the message “Cycle DCC0##, starting date 01/01/#### has been saved.”

Chapter 03: Management Accounting Page 33 of 69 ©2023 Epistemy Press, LLC.

 Section 4.2: Post Expense to Cost Center

In this section, you will post the expenses incurred by the Copy Center in the general ledger. When
posting the expenses, you will also assign the costs to the Copy Center cost center to absorb the costs in
Controlling.

In the “SAP Easy Access” screen, follow the navigation path below:

Navigation
Accounting → Financial Accounting → General Ledger → Document Entry → Enter G/L Account
Document

36: What is the T-Code to enter a G/L document?



In the “Enter G/L Account Document: Company Code US##” screen, enter the following
information:
 You will need to scroll right to see the Cost Center field.

Attribute Description Data Value

Doc. Date The date the original document was issued. Today’s Date
Currency Currency key for amounts in the system. United States Dollar
Next Line
G/L Account The number of the G/L accounts to which the Supplies Expense
transaction figures are updated.
D/C Which side of the account is updated. Debit
Amount in Doc.Curr Line item amount in document currency 1000
Cost Center Key uniquely identifying a cost center Your Copy Center
Next Line
G/L Account The number of the G/L accounts to which the Rent Expense
transaction figures are updated.
D/C Which side of the account is updated. Debit
Amount in Doc.Curr Line item amount in document currency 1000
Cost Center Key uniquely identifying a cost center Your Copy Center
Next Line
G/L Account The number of the G/L accounts to which the Utilities (electricity
transaction figures are updated. and phone)
D/C Which side of the account is updated. Debit
Amount in Doc.Curr Line item amount in document currency 1000
Cost Center Key uniquely identifying a cost center Your Copy Center
Next Line
G/L Account The number of the G/L accounts to which the Bank Account
transaction figures are updated.
D/C Which side of the account is updated. Credit
Amount in Doc.Curr Line item amount in document currency 3000

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 Press Enter on keyboard or click .

Click Post .
 You will receive the message, “Document ####### was posted in company code US##”

37: What is the resulting document number?



Chapter 03: Management Accounting Page 35 of 69 ©2023 Epistemy Press, LLC.

Section 4.3: Process Cost Center Report

In this section, you will process a report on your Copy Center cost center for the current period to
review the effects of your G/L posting on the Cost Centers.

In the “SAP Easy Access” screen, follow the navigation path below:

Navigation
Accounting → Controlling → Cost Center Accounting → Information System → Reports for Cost
Center Accounting → Plan/Actual Comparisons → Cost Center: Actual/Plan/Variance

38: What is the t-code to process a cost center report?



 In case you receive the below error, click enter to proceed.

In the “Cost Centers: Actual/Plan/Variance: Selection” screen, enter the following

information:
 Be sure to use the “Or Value(s)” field under “Cost Center Group.”

Field Name Description Data Entry

Controlling Area Uniquely identifies a controlling area. Your Controlling Area
Fiscal Year Current fiscal year Current Year
From Period Beginning of range 1
To Period End of range 12
Plan Version Year-dependent indicators controlled by this. Plan/Act – Version (0)
Cost Center Group Or Key uniquely identifying a cost center Your Copy Center
Value(s)
Cost Element Group Organizational unit storing a group of cost Cleared Out – nothing in
elements. this field.

Click Execute .

39: How much is the Debit Posting?



In the “Cost Centers: Actual/Plan/Variance” screen, double-click on the line item for your
“Supplies Expense”.

In the “Select Report” pop-up, select “Cost Centers: Actual Line Items.”

Click Choose .

Chapter 03: Management Accounting Page 36 of 69 ©2023 Epistemy Press, LLC.

 In the “Display Actual Cost Line Items for Cost Centers” screen, double-click on the line
item.

40: Is this your original posting?



In the “Display Document: Data Entry View” screen, Click Back twice.

In the “Display Actual Cost Line Items for Cost Centers” pop-up, click “Yes.”

In the “Cost Centers: Actual/Plan/Variance” screen, Click Back .

In the “Exit List” pop-up, click “Yes.”

In the “Cost Centers: Actual/Plan/Variance: Selection” screen, enter the following

information:

Attribute Description Data Value

Cost Center Group Or Value(s) Key uniquely identifying a cost center. Your Marketing Costs

Click Execute .

41: What is the Over/Underabsorption?


 Be sure to interpret the message you receive to determine the Act. Cost.

Click Back .

Repeat Steps IV.3.13 & IV.3.14 for the following information:

Attribute Description Data Value

Cost Center Group Or Key uniquely identifying a cost center. Your Sales Costs
Value(s)
Cost Center Group Or Key uniquely identifying a cost center. Your Global Sales Costs
Value(s)

42: What is the total Act. Cost?



Chapter 03: Management Accounting Page 37 of 69 ©2023 Epistemy Press, LLC.

 Section 4.4: Carry Out Actual Distribution

In this section, you will carry out an actual Distribution for your Copy Center. By carrying out the
Distribution, you are debiting the cost center(s) that will be receiving the costs and crediting the Copy
Center cost center to remove the costs from it.

In the “SAP Easy Access” screen, follow the menu path below:

Navigation
SAP Menu → Accounting → Controlling → Cost Center Accounting → Period-End Closing →
Single Functions → Allocations → Distribution

43: What is the t-code to carry out an actual distribution?



In the “Execute Actual Distribution: Initial Screen” screen, enter the following information:

Attribute Description Data Value

From Period Period signifying the start of the analysis or Current Period
processing timeframe.
To Period Period signifying the end of the analysis or Current Period
processing time frame.
Fiscal Year Current fiscal year Current Year
Test Run Controls whether a test run takes place. Selected
Detail Lists Displays a detailed list selection Selected
Cycle Your distribution cycle name Distribution Cycle

 Ensure you manually type “Distribution Cycle” in the field.

Click List Selection .

Check the “Sender and Receivers” box.

Next to “Sender and Receiver” click Save Sender/Receiver List .

In the “Information” pop-up Click Continue .

In the “Settings” pop-up Click Continue .

Click Execute .

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 In the “Display CCA: Actual Distribution Basic List” screen, you should see THREE sender cost centers,
as well as NINE receiver cost centers. There should also be a message “Processing completed
without errors.”

Click Receiver .
 In the “Display CCA: Actual Distribution Receiver List” screen, you will see the receiving cost centers.
Verify the cost centers and the tracing factor percentages are correct.

44: How many different cost centers are there?


45: How many different cost elements are there?


Click Back twice.

In the “Exit List” pop-up, click “Yes”.

In the “Execute Actual Distribution: Initial Screen” enter the following information:

Attribute Description Data Value

Test Run Controls whether a test run takes place. Deselected

Click Execute .
 In the “Display CCA: Actual Distribution Basic List” screen, you should see THREE sender cost centers,
as well as NINE receiver cost centers. There should also be a message “Processing completed
without errors.”

Chapter 03: Management Accounting Page 39 of 69 ©2023 Epistemy Press, LLC.

Section 4.5: Process Cost Center Report

In this section, you will process a cost center report to review the effects of your distribution cycle on
your cost centers.

In the “SAP Easy Access” Screen, follow the navigation path below:

Navigation
Accounting → Controlling → Cost Center Accounting → Information System → Reports for Cost
Center Accounting → Plan/Actual Comparisons → Cost Centers: Actual/Plan/Variance

In the “Cost Centers: Actual/Plan/Variance: Selection” screen, enter the following

information:

Attribute Description Data Value

Controlling Area Uniquely identifies a controlling area. Your Controlling Area
Fiscal Year Current fiscal year Current Year
From Period Beginning of range 1
To Period End of range 12
Plan Version Year-dependent indicators controlled by this Plan/Act – Version (0)
Cost Center Group Key uniquely identifying a cost center Your Copy Center
Or Value(s)
Cost Element Group Organizational unit storing a group of cost Cleared Out – nothing in
elements. this field.

Click Execute .

46: How much is the Debit Posting?


47: How much is the Credit Posting?


In the “Cost Centers: Actual/Plan/Variance” screen, double-click on the SECOND line item
for your “Supplies Expense”.

In the “Select Report” pop-up, select “Cost Centers: Actual Line Items.”

Click Choose .

In the “Display Actual Cost Line Items for Cost Centers” screen, double-click a line item.

In the “Display Actual Cost Documents” screen, click Detail Can Be Expanded .
 This is on the left-hand side of the screen.

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 48: Does this information match your Distribution?


Click Back .

In the “Display Actual Cost Documents” pop-up, click Yes .

Click Back .

In the “Display Actual Cost Line Items for Cost Centers” pop-up, click Yes

Click Back .

In the “Exit Report” pop-up, click Yes .

In the “Cost Centers: Actual/Plan/Variance: Selection” screen, enter the following

information:

Attribute Description Data Value

Cost Center Group Key uniquely identifying a cost center. Your Marketing Costs
Or Value(s)

Click Execute .

49: What is the Over/Underabsorption amount?



Click Back .

In the “Exit Report” pop-up, click “Yes”.

Repeat steps IV.5.15 to IV.5.18 for your other two cost centers and answer the
following questions:

Chapter 03: Management Accounting Page 41 of 69 ©2023 Epistemy Press, LLC.

 Attribute Description Data Vlaue
Cost Center Group Key uniquely identifying a cost center. Your Sales Costs
Or Value(s)
Cost Center Group Key uniquely identifying a cost center. Your Global Sales Costs
Or Value(s)

50: What is the Over/Underabsorption amount for your Sales Costs?


51: What is the Over/Underabsorption amount for your Global Sales Costs?


Chapter 03: Management Accounting Page 42 of 69 ©2023 Epistemy Press, LLC.

 Section 4.6: Create an Assessment Cycle

The Marketing and Recruiting teams at GBI have decided to go to a Trade Fair to recruit new employees
to the company. They regularly do this, and they have set up a trade fair cost center to absorb the costs.
They have decided to split the costs based on the size of the departments. The recruiting department
will only receive 30 percent of the costs and the marketing department will receive the other 70 percent
of the costs. GBI is not interested in the name of the costs they are only concerned with how much the
total trade fair costed each department. In this section, you will create an assessment cycle. The
assessment will be used to allocate cost incurred by one cost center to other cost centers.

In the “SAP Easy Access” screen, follow the navigation path below:

Navigation
SAP Menu → Accounting → Controlling → Cost Center Accounting → Period-End Closing →
Single Functions → Allocations → Assessment

52: What is the transaction code to create an assessment cycle?



In the “Execute Actual Assessment: Initial Screen” screen, follow navigation path below:

Navigation
SAP Menu Bar → More → Extras → Cycle → Create

In the “Create Actual Assessment Cycle: Initial screen” screen, enter the following
information:

Attribute Description Data Value

Cycle Assessment Definition ACC0##
Start Date Posting time frame First day of current year

Press Enter on your keyboard or click .

In the “Create Actual Assessment Cycle: Header Data” screen, enter the following
information:

Attribute Description Data Value

Text Text for a cycle 0## HR Group Assessment
To Date The end date for the cycle. 12/31/9999

Click Enter .

Chapter 03: Management Accounting Page 43 of 69 ©2023 Epistemy Press, LLC.

 In the “Create Actual Assessment Cycle: Header Data” screen, follow the navigation path
below:

Navigation
SAP Menu Bar → More → Goto → Cycle run group

In the “Determine Cycle Run Group” screen, click Create Group .

In the “Create Cycle Run Group” screen, enter the following information:

Attribute Description Data Value

Cycle Run Group Name of your cycle group. G0##
Text Description of Group Group 0## Cycle Run Group

Click Confirm .

In the “Information” pop-up, Click Continue .

In the “Determine Cycle Run Group” pop-up, click Enter .

In the “Create Actual Assessment Cycle: Header Data” screen, click Attach Segment
.
In the “Create Actual Assessment Cycle: Segment” screen, enter the following
information:

Attribute Description Data Value

Segment Name Name of Distribution ACCS-0##
Description Text for Segment 0## Human
Resources
Assessment
Assessment Unique key identifying a cost element. Your Assessed Costs
CELe
Sender Rule Controls how the sender values are calculated. Posted Amounts
Share in % Percentage of the sender value credited to the sender. 100
Actual Value Indicator ensuring reference to actual values as sender Selected
Origin values when processing allocation.
Receiver Rule Controls how receiver tracing factors are determined. Fixed Percentages

Chapter 03: Management Accounting Page 44 of 69 ©2023 Epistemy Press, LLC.

 53: How many Sender rule options are there to choose from?

54: How many Receiver rule options are there to choose from?


Click the Senders/Receivers tab .

In the “Senders/Receivers” tab, enter the following information:

Attribute Description Data Value

Sender Key uniquely identifying a cost center. Your HR Trade Fair
Cost Center
From
Receiver Key uniquely identifying a cost center. Your HR Recruiting
Cost Center
From
Receiver Key uniquely identifying a cost center. Your Marketing Costs
Cost Center
To

Click the Receiver Tracing Factor Tab .

In the “Receiver Tracing Factor” tab, enter the following information:

Attribute Description Data Value

Your HR Recruiting Cost Field for fixed percentages/fixed portions used in the 30
Center sender and receiver combinations found.
Your Marketing Costs Field for fixed percentages/fixed portions used in the 70
Cost Center sender and receiver combinations found.

Click the Segment Header tab .

In the “Create Actual Assessment Cycle: Segment” screen, click Formal Check .
 You should receive the message “Formal cycle check was successful.”

Click No Check .
 You should receive the message “Cycle ACC0##, starting date 01/01/#### has been saved.”

Chapter 03: Management Accounting Page 45 of 69 ©2023 Epistemy Press, LLC.

 Section 4.7: Post Expense to Cost Center

In this section, you will post expenses incurred by your Trade Fair in the general ledger to your HR Trade
Fair cost center.

In the “SAP Easy Access” screen, follow the navigation path below:

Navigation
Accounting → Financial Accounting → General Ledger → Document Entry → Enter G/L Account
Document

In the “Enter G/L Account Document: Company Code US##” screen, enter the following
information:

Attribute Description Data Value

Document Date The date on which the document was issued. Today’s Date
Currency Currency key for amounts in the system. United States Dollar

G/L Account This field contains the number of the G/L account to Supplies Expense
which the transaction figures are updated.
D/C Shows on which side of the account the transaction Debit
figures are updated.
Amount in Line item amount in document currency. 800
Doc.Curr
Cost Center Key uniquely identifying a cost center. Your HR Trade Fair

G/L Account This field contains the number of the G/L account to Rent Expense
which the transaction figures are updated.
D/C Shows on which side of the account the transaction Debit
figures are updated.
Amount in Line item amount in document currency. 300
Doc.Curr
Cost Center Key uniquely identifying a cost center. Your HR Trade Fair

G/L Account This field contains the number of the G/L account to Bank Account
which the transaction figures are updated.
D/C Shows on which side of the account the transaction Credit
figures are updated.
Amount in Line item amount in document currency. 1100
Doc.Curr
 You will need to scroll right to see the Cost Center field.

Press Enter on Keyboard or Click Enter .

Click Post .

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 55: What is the resulting document number?

 You will receive the message “Document was posted in company code US##”.

Chapter 03: Management Accounting Page 47 of 69 ©2023 Epistemy Press, LLC.

 Section 4.8: Process Cost Center Report

In this section, you will process a cost center report for the current period to see the effect of posting
expenses to your G/L accounts.

In the “SAP Easy Access” screen, follow the navigation path below:

Navigation
SAP Menu → Accounting → Controlling → Cost Center Accounting → Information System →
Reports for Cost Center Accounting → Plan/Actual Comparisons → Cost Centers:
Actual/Plan/Variance

56: What is the transaction code to generate a Cost Center report?



In the “Cost Centers: Actual/Plan/Variance: Selection” screen, enter the following

information:

Attribute Description Data Value

Controlling Area Uniquely identifies a controlling area Your Controlling Area
Fiscal Year Period of 12 months Current Year
From Period The period block indicates the highest period 1
contained in a record
To Period The period block indicates the highest period 12
contained in a record
Plan Version A collection of year-dependent indicators for Plan/Act – Version (0)
planning data
Cost Center Group Or Uniquely identifying a cost center Your HR Trade Fair
Value(s)
Cost Element Group Organizational unit storing a group of cost Cleared Out – nothing in
elements. this field.
 Be sure to use the “Or Value(s)” field under “Cost Center Group.”

57: What Cost Center did you post your costs to in the last step?

58: What Cost Center are you checking in this step?


Click Execute .

59: How much is the Debit Posting?



Chapter 03: Management Accounting Page 48 of 69 ©2023 Epistemy Press, LLC.

 In the “Cost Centers: Actual/Plan/Variance” screen, double-click on the “Rent Expense”
line item.

In the “Select Report” pop-up, select “Cost Centers: Actual Line Items.”

Click Enter .

In the “Display Actual Cost Line Items for Cost Centers” screen, double-click on the line
item.
 A document will be displayed. This should be the document you created in the previous step.

60: Is this your original posting?



Chapter 03: Management Accounting Page 49 of 69 ©2023 Epistemy Press, LLC.

 Section 4.9: Carry Out Actual Assessment

In this section, you will carry out an actual assessment for your cost center.

In the “SAP Easy Access” screen, follow the navigation path below:

Navigation
SAP Menu → Accounting → Controlling → Cost Center Accounting → Period-End Closing →
Single Functions → Allocations → Assessment

61: What is the transaction code to process an Assessment?


62: What is the transaction code to process Actual Overhead?


In the “Execute Actual Assessment: Initial Screen” screen, enter the following information:

Field Name Description Data Entry

First Period Period signifying the start of the processing timeline. Current Period
To Period Period signifying the start of the processing timeline. Current Period
Fiscal Year Period, 12 months as a rule. Current Year
Test Run Controls whether a test run takes place Selected
Detail Lists Displays more detailed information Selected
Cycle Assessment Definition Your Assessment Cycle

Click Execute .
 In the “Display CCA: Actual Assessment Basic List” screen, you should see ONE sender cost center, as
well as TWO receiver cost centers. There should also be a message “Processing completed without
errors.”

Click Receiver .

In the “Display CCA: Actual Assessment Receiver List” screen, you will see the receiving
cost centers. Verify the cost centers and the tracing factor percentages are correct.

63: How many different cost centers are there?


64: How many different cost elements are there?


Click Back twice.

Chapter 03: Management Accounting Page 50 of 69 ©2023 Epistemy Press, LLC.

 In the “Exit List” pop-up, click Yes .

In the “Execute Actual Assessment: Initial Screen” screen, enter the following information:

Attribute Description Data Value

Test Run Controls whether a test run takes place Deselected

Click Execute .
 In the “Display CCA: Actual Assessment Basic List” screen, you should see ONE sender cost center, as
well as TWO receiver cost centers. There should also be a message “Processing completed without
errors.”

Chapter 03: Management Accounting Page 51 of 69 ©2023 Epistemy Press, LLC.

 Section 4.10: Process Cost Center Report

In this section, you will process a cost center report to review the effects of your assessment cycle.

In the “SAP Easy Access” screen, follow the navigation path below:

Navigation
Accounting → Controlling → Cost Center Accounting → Information System → Reports for Cost
Center Accounting → Plan/Actual Comparisons → Cost Centers: Actual/Plan/Variance

In the “Cost Centers: Actual/Plan/Variance: Selection” screen, enter the following

information:

Attribute Description Data Value

Controlling Area Uniquely identifies a controlling area Your Controlling Area
Fiscal Year Period of 12 months Current Year
From Period The period block indicates the highest period 1
contained in a record
To Period The period block indicates the highest period 12
contained in a record
Plan Version A collection of year-dependent indicators for Plan/Act – Version (0)
planning data
Cost Center Group Uniquely identifying a cost center Your HR Trade Fair
Or Value(s)
Cost Element Group Organizational unit storing a group of cost Cleared Out – nothing in
elements. this field.

Click Execute .

In the “Cost Centers: Actual/Plan/Variance” screen, double click on the “Your Assessed
Costs” line item.

In the “Select Report” screen, double click “Cost Centers: Actual Line Items”.

In the “Display Actual Cost Line Items for Cost Centers” screen, double click on the first
line item.
 This will bring you to your original posting.

In the “Display Actual Cost Documents” screen, click Detail Can Be Expanded .
 This is on the left-hand side of the screen.

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 65: Does this information match your Assessment?

66: On the screen, do you see anywhere telling you what the exact costs were?


Click Back .

In the “Display Actual Cost Documents” pop-up, click Yes .

Click Back .

In the “Display Actual Cost Line Items for Cost Centers” pop-up, click Yes

Click Back .

In the “Exit Report” pop-up, click Yes .

In the “Cost Centers: Actual/Plan/Variance: Selection” screen, enter the following

information:

Attribute Description Data Value

Cost Center Group Key uniquely identifying a cost center. Your HR Recruiting
Or Value(s)

Click Execute .
67: What is the Over/Underabsorption amount?


Click Back .

In the “Exit List” pop-up, click Yes .

In the “Cost Centers: Actual/Plan/Variance: Selection” screen, enter the following

information:

Chapter 03: Management Accounting Page 53 of 69 ©2023 Epistemy Press, LLC.

 Attribute Description Data Value
Cost Center Group Or Key uniquely identifying a cost center. Your Marketing Costs
Value(s)

Click Execute .

68: What is the Assessed Costs amount?



Click Back .

In the “Exit Report” pop-up, click Yes .

Chapter 03: Management Accounting Page 54 of 69 ©2023 Epistemy Press, LLC.

 Section 4.11: Internal Activity Allocation Posting

In this section, you will post repairs done by your IT department for the marketing department.

In the “SAP Easy Access Menu” follow the navigation path below:

Navigation
SAP Menu → Accounting → Controlling → Cost Center Accounting → Actual Postings → Activity
Allocation → Enter

69: What is the T-Code to post an internal activity allocation posting?



In the “Enter Direct Activity Allocation” screen, enter the following information:

Attribute Description Data Value

Send. CCtr Sender cost center Your IT Costs
SAtyTyp Sender Activity Type Your Programming Hours
Rec. CCtr Receiver cost center Your Marketing Costs
Total Quantity Total quantity completed 2

Press Enter on your keyboard or click Enter .

70: What is the total amount charged to Marketing?


 You will need to scroll to the right.

Click Post .
 You will receive the message, “Document is posted under number 3#########”.

71: What is your document number?

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Chapter 03: Management Accounting Page 55 of 69 ©2023 Epistemy Press, LLC.

 Section 4.12: Process Cost Center Report

In this section, you will process a cost center report to review the effects of your Internal Activity
Allocation Posting.

In the “SAP Easy Access Menu” follow the navigation path below:

Navigation
Accounting → Controlling → Cost Center Accounting → Information System → Reports for Cost
Center Accounting → Plan/Actual Comparisons → Cost Centers: Actual/Plan/Variance
In the “Cost Centers: Actual/Plan/Variance: Selection” screen, enter the following
information:

Attribute Description Data Value

Controlling Area Uniquely identifies a controlling area Your Controlling Area
Fiscal Year Period of 12 months Current Year
From Period The period block indicates the highest period 1
contained in a record
To Period The period block indicates the highest period 12
contained in a record
Plan Version A collection of year-dependent indicators for Plan/Act – Version (0)
planning data
Cost Center Group Uniquely identifying a cost center Your Marketing Costs
Or Value(s)

Click Execute .

72: How much is the Debit Posting?



In the “Cost Centers: Actual/Plan/Variance” screen, double click “XX IT Programming”

line item.

In the “Select Report” screen, double click “Cost Centers: Actual Line Items”

In the “Display Actual Cost Line Items for Cost Centers” screen, double click on the line
item.

73: What is the Document Number?

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Chapter 03: Management Accounting Page 56 of 69 ©2023 Epistemy Press, LLC.

Section 4.13: Create Internal Order

Your company would like to have a Company Picnic. You need a person responsible and a way to
allocate costs to a cost center. In this section, you will create an internal order which is a cost object
that collects costs. You will assign a person responsible and assign a cost center for settlement.

In the “SAP Easy Access” screen, follow the navigation path below:

Navigation
SAP Menu → Accounting → Controlling → Internal Orders → Master Data → Order Manager

74: What is the transaction code to create an internal order?



In the “Order Manager” screen, click Create .

In the “Create Internal Order” screen, enter the following information:

Attribute Description Data Value

Order Type Key that differentiates orders Your Company Picnic

If you receive a “Set Controlling Area “ pop-up, enter Your Controlling Area

Click Continue .

In the “Create Internal Order: Master Data” screen, click on the “Assignments” tab

, enter the following information:

Attribute Description Data Value

Description Short Description of the order. ## Company Picnic
Responsible Key of the cost center responsible for carrying out the Your John Davis Cost
CCtr order. Center

Click on the Control Data tab .

Click Release .
 You will receive the message, “Order has been released”.

Click Settlement Rule .

Chapter 03: Management Accounting Page 57 of 69 ©2023 Epistemy Press, LLC.

In the “Maintain Settlement Rule: Overview” screen, enter the following information:

Attribute Description Data Value

Cat The account assignment category specifies the object type Cost Center
for the settlement receiver.
Settlement Settlement Receiver Key Your John Davis
Receiver Cost Center
% Specifies the % at which costs collected in the sender object 50
are distributed to the specified settlement receiver.
Equivalence The costs collected in the sender object are distributed to (Do not put
no. the settlement receiver, in proportion to the equivalence anything in this
numbers. space)
Settlement Determines the settlement rule is used in a particular type of Periodic Settlement
Type settlement processing
Next Line
CaT The account assignment category specifies the object type Cost Center
for the settlement receiver.
Settlement Settlement Receiver Key Your Peter Weiss
Receiver Cost Center
% Specifies the % at which costs collected in the sender object 50
are distributed to the specified settlement receiver.
Equivalence The costs collected in the sender object are distributed to (Do not put
no. the settlement receiver, in proportion to the equivalence anything in this
numbers. space)
Settlement Determines the settlement rule is used in a particular type of Periodic Settlement
Type settlement processing

Click Save .

 You will receive the message, “Order was created with number ######”

75: What is the resulting order number?



Chapter 03: Management Accounting Page 58 of 69 ©2023 Epistemy Press, LLC.

 Section 4.14: Display Internal Order Balance I

In this section, you will display the balance of the internal order you just created.

In the “SAP Easy Access” screen, follow the navigation path below:

Navigation
SAP Menu → Accounting → Controlling → Internal Orders → Master Data → Special Functions
→ Order → Display

76: What is the t-code to display internal order balance?



In the “Display Internal Order: Initial screen”, enter the following information:

Attribute Description Data Value

Order Number which identifies an order within a client. Order Number from the
Previous Section

Press Enter on your keyboard or click .

In the “Display Internal Order: Master data” screen, follow the menu path below:

Navigation
SAP Menu Bar → Extras → Order Balance

77: What is the balance for your internal order?



Chapter 03: Management Accounting Page 59 of 69 ©2023 Epistemy Press, LLC.

Section 4.15: Accumulate Costs for the Company Picnic

In this section, you will enter several expenses for the company picnic such as rent for the venue,
supplies, and other miscellaneous expenses.

In the “SAP Easy Access” screen, follow the navigation path below:

Navigation
SAP Menu → Accounting → Financial Accounting → General Ledger → Document Entry → Enter
G/L Account Document

In the “Enter G/L Account Document: Company Code US##” screen, enter the following
information:

Attribute Description Data Value

Document Date The date in which the document was issued. Current Date
Next Line
G/L Acct General ledger account. Your Supplies Expense
D/C The side of account the transaction figures are updated. Debit
Amount in doc. curr Line item amount in document. 200.00
Order Your order number from step III.10 Your Company Picnic
Next Level
G/L Acct General ledger account. Your Rent Expense
D/C The side of account the transaction figures are updated. Debit
Amount in doc. curr Line item amount in document. 750.00
Order Your order number from step III.10 Your Company Picnic
Next Level
G/L Acct General ledger account. Your Miscellaneous
Expense
D/C The side of account the transaction figures are updated. Debit
Amount in doc. curr Line item amount in document. 800.00
Order Your order number from step III.10 Your Company Picnic
Next Level
G/L Acct General ledger account. Your Petty Cash Account
D/C The side of account the transaction figures are updated. Debit
Amount in doc. curr Line item amount in document. 50.00
Next Level
G/L Acct General ledger account. Your Bank Account
(100000)
D/C The side of account the transaction figures are updated. Credit
Amount in doc. curr Line item amount in document. 1800.00

Click Post .
 You will receive the message, “Document ######### was posted in company code US##”.

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 78: What is the resulting document number?


Chapter 03: Management Accounting Page 61 of 69 ©2023 Epistemy Press, LLC.

 Section 4.16: Display Internal Order Balance II

In this section, you will display the balance of your internal order.

In the “SAP Easy Access” screen, follow the navigation path below:

Navigation
SAP Menu → Accounting → Controlling → Internal Orders → Master Data → Special Functions
→ Order → Display

In the “Display Internal Order: Initial screen”, enter the following information:

Attribute Description Data Entry

Order Number which identifies an order within a client. Order Number from the
Previous Section

Press Enter on your keyboard or click .

In the “Display Internal Order: Master data” screen, follow the navigation path below:

Navigation
SAP Menu Bar → Extras → Cost Analysis

79. What is the balance for your internal order?


80: What is the Account missing from this balance?


Chapter 03: Management Accounting Page 62 of 69 ©2023 Epistemy Press, LLC.

 Section 4.17: Settle Costs for the Company Picnic

You have completed the actual posting on your Internal Order. Now, in this solution, you will settle it to
John Davis’s and Peter Weiss’ executive cost centers.

In the “SAP Easy Access” screen, follow the navigation path below:

Navigation
SAP Menu → Accounting → Controlling → Internal Orders → Period – End Closing → Single
Functions → Settlement → Individual Processing

In the “Actual Settlement: Order” screen, enter the following information:

Attribute Description Data Value

Order Number identifies an order within a client Your Internal Order Number
Settlement Period For distribution rules Current Period
Posting Period Settlement rules are posted in the posting Current Period
period
Fiscal Year Typically, a period of 12 months Current Year
Processing Type See help Automatic
Test Run Executes but does not affect system Deselected

Click Execute .

In the “Actual Settlement: Order Basic List” screen, select Details List .

In the “Actual Settlement: Order Detail List” screen, highlight the amount and select

Receiver .

In the “Actual Settlement: Order Receiver debits” screen, right click on the first receiver
and select Choose Detail.

Chapter 03: Management Accounting Page 63 of 69 ©2023 Epistemy Press, LLC.

 Section 4.18: Display Internal Order Balance III

In this section, you will display the balance of your internal order.

In the “SAP Easy Access” screen, follow the navigation path below:

Navigation
SAP Menu → Accounting → Controlling → Internal Orders → Master Data → Special Functions
→ Order → Display

In the “Display Internal Order: Initial screen”, enter the following information:

Attribute Description Data Entry

Order Number which identifies an order within a client. Order Number from the
Previous Section

Press Enter on your keyboard or click .

In the “Display Internal Order: Master data” screen, follow the navigation path below:

Navigation
SAP Menu Bar → Extras → Order Balance

81: What is the balance for your internal order?

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Chapter 03: Management Accounting Page 64 of 69 ©2023 Epistemy Press, LLC.

 Part 5 - Exercise Deliverables
Name:

Course and Section:

Identifier:

Client:

Chapter 03: Management Accounting Page 65 of 69 ©2023 Epistemy Press, LLC.

1: What is the T-Code to Maintain your Controlling Area?

2: What is the transaction code to maintain number ranges for controlling docs?

3: What is the From No. for the first interval?

4: What is the To Number for the first interval?

5: What is the transaction code to maintain number ranges for settlement documents?

6: What is the first Receiver Category?

7: How are Actual Costs/ Cost of Sales settled?

8: What is the allocation structure used?

9: What is one other allocation structure that could be used?

10: How many indicators are used?

11: How many receivers allow settlement?

12: What is the sender type?

13: How many predefined strategies are there?

14: What is the Name of strategy sequence “SAP030”?

15: What is the first column title?

16: What is the second column title?

17: What is the fourth column title?

18: What is the fifth column title?

19: What is the transaction code to populate the standard hierarchy?

20: What is the transaction code for creating a primary cost element?

21: What is the G/L Account Type

22: What is the account Group?

23: What does CElem category 1 represent?

24: What is the transaction code for creating a secondary cost element?

25: What is the G/L Account Type?


Chapter 03: Management Accounting Page 66 of 69 ©2023 Epistemy Press, LLC.

26: What is the Account Group?

27: What does CElem category 43 represent?

28: What does CElem category 42 represent?

29: What is the field status group?

30: What is the transaction code to create a cost element group?

31: What is the transaction code to create a cost center?

32: What is the T-Code to create an activity type?

33: What is the transaction code to create a new G/L Account?

34: What is the T-code to change activity output/process?

35: What is the transaction code to create a distribution cycle?

36: What is the T-Code to enter a G/L document?

37: What is the resulting document number?

38: What is the t-code to process a cost center report?

39: How much is the debit posting?

40: Is this your original posting?

41: What is the Over/Underabsorption?

42: What is the total Act. Cost?

43: What is the t-code to carry out an actual distribution?

44: How many different cost centers are there?

45: How many different cost elements are there?

46: How much is the Debit Posting?

47: How much is the Credit Posting?

48: Does this information match your Distribution?

49: What is the Over/Underabsorption amount?

50: What is the Over/Underabsorption amount for your Sales Costs?


Chapter 03: Management Accounting Page 67 of 69 ©2023 Epistemy Press, LLC.

51: What is the Over/Underabsorption amount for your Global Sales Costs?

52: What is the transaction code to create an assessment cycle?

53: How many Sender rule options are there to choose from?

54: How many Receiver rule options are there to choose from?

55: What is the resulting document number?

56: What is the transaction code to generate a Cost Center report?

57: What Cost Center did you post your costs to in the last step?

58: What Cost Center are you checking in this step?

59: How much is the Debit Posting?

60: Is this your original posting?

61: What is the transaction code to process an Assessment?

62: What is the transaction code to process Overhead Commitment?

63: How many different cost centers are there?

64: How many different cost elements are there?

65: Does this information match your Assessment?

66: On the screen, do you see anywhere telling you what the exact costs were?

67: What is the Over/Underabsorption amount?

68: What is the Assessed Costs amount?

69: What is the T-Code to post an internal activity allocation posting?

70: What is the total amount charged to Marketing?

71: What is your document number?

72: How much is the Debit Posting?

73: What is the resulting document number?

74: What is the transaction code to create an internal order?

75: What is the resulting order number?


Chapter 03: Management Accounting Page 68 of 69 ©2023 Epistemy Press, LLC.

76: What is the t-code to display internal order balance?

77: What is the balance for your internal order?

78: What is the resulting document number?

79: What is the balance for your internal order?

80: What is the Account missing from this balance?

81: What is the balance for your internal order?


Chapter 03: Management Accounting Page 69 of 69 ©2023 Epistemy Press, LLC.