MS Office Questions and Answers

 1.
Which of the following is not part of a standard office
suite?

A.

Word Processor

B.

Access

C.

Photo Editor

D.

File Manager

Correct Answer
D. File Manager
Explanation
A standard office suite typically includes applications such as
a word processor, spreadsheet program, presentation
software, and sometimes a database management system.
These applications are commonly used in office settings for
various tasks such as creating documents, managing data,
 and making presentations. A file manager, on the other hand,
is not typically considered part of a standard office suite. A file
manager is a software tool used to manage files and folders
on a computer system, allowing users to organize, rename,
copy, and move files. While file management is an essential
function, it is not directly related to the core tasks performed
in an office suite.
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 2.
Outlook Express is a:

A.

E-Mail Client

B.

Scheduler

C.

Address Book

D.

All of the above

 Correct Answer
D. All of the above
Explanation
Outlook Express is a software program that serves as an email
client, scheduler, and address book. As an email client, it
allows users to send, receive, and manage their emails. It also
includes a scheduler feature that enables users to set up
appointments, reminders, and tasks. Additionally, Outlook
Express has an address book function that allows users to
store and manage their contacts. Therefore, the correct
answer is "All of the above" as Outlook Express encompasses
all these functionalities.
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 3.
MS Office provides help in many ways. Which of these
is closer to the answer?

A.

What’s This

B.

Office Assistant

C.

Help Menu
 o

D.

All of the above

Correct Answer
D. All of the above
Explanation
MS Office provides help in multiple ways. The "What's This"
feature allows users to get information about specific
elements or functions within the software. The "Office
Assistant" is a virtual assistant that provides interactive help
and guidance. The "Help Menu" provides access to a wide
range of support resources, including tutorials, articles, and
troubleshooting guides. Therefore, all of these options are
valid ways in which MS Office provides help to users.
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 4.
Which menu in MS Word can be used to change page
size & typeface?

A.

View

B.

Tools

o
 C.

Format

D.

Data

Correct Answer
C. Format
Explanation
The Format menu in MS Word can be used to change the page
size and typeface. This menu provides options for formatting
the document, including changing the page layout and
adjusting the font settings. By selecting the Format menu,
users can easily modify the page size and typeface to suit
their preferences or specific requirements for the document.
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 5.
Which key should be pressed to start a new
paragraph in MS Word?

A.

Down Cursor Key

B.

Enter Key
 o

C.

Shift + Enter

D.

Control + Enter

Correct Answer
B. Enter Key
Explanation
The Enter key should be pressed to start a new paragraph in
MS Word. Pressing the Enter key creates a new line and
moves the cursor to the beginning of the next line, indicating
the start of a new paragraph.
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 6.
Which toolbar allows changing of Fonts and their
sizes?

A.

Standard

B.
 Formatting

C.

Print Preview

D.

None of these

Correct Answer
B. Formatting
Explanation
The Formatting toolbar allows changing of fonts and their
sizes. This toolbar typically includes options for selecting a
font, changing the font size, and applying bold, italic, or
underlined formatting to text. It is commonly used in word
processing software to customize the appearance of text.
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 7.
Which bar is usually located below the Title Bar that
provides categorized options?

A.

Menu Bar

o
 B.

Status Bar

C.

Tool Bar

D.

Scroll Bar

Correct Answer
A. Menu Bar
Explanation
The menu bar is usually located below the title bar and
provides categorized options for the user. It contains a series
of menus that allow the user to access various functions and
commands within the software or application. The menu bar is
an essential component of the user interface as it helps the
user navigate and interact with the software easily.
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 8.
Which of the following are the valid Min. & Max. zoom
sizes in MS Office?

A.

10, 100
 o

B.

20, 250

C.

10, 500

D.

10, 1000

Correct Answer
C. 10, 500
Explanation
In Microsoft Office applications, the zoom feature allows you
to adjust the magnification or size of the document on the
screen. The values provided in the options represent the
minimum and maximum zoom sizes: Minimum Zoom: 10%
Maximum Zoom: 400% This means you can zoom out to see
the document at 10% of its normal size or zoom in to a
maximum of 400% for a closer view. These are standard zoom
range limits in MS Office applications, providing flexibility for
users to customize their view according to their preferences or
needs.
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 9.
Which type of files cannot be navigated using the Clip
Art browser?
 o

A.

AVI

B.

BMP

C.

WAV

D.

MP3

Correct Answer
D. MP3
Explanation
The Clip Art browser is used to navigate and search for clip art
images. MP3 files are audio files and cannot be viewed or
navigated using the Clip Art browser, as it is designed
specifically for images. AVI, BMP, and WAV files can be
navigated using the Clip Art browser as they are image or
video file formats.
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 10.
 Which option in the File pull-down menu is used to
close a file in MS Word?

A.

New

B.

Quit

C.

Close

D.

Exit

Correct Answer
C. Close
Explanation
The option "Close" in the File pull-down menu is used to close
a file in MS Word. This option allows the user to close the
currently open file without exiting the entire application. It is a
common and straightforward way to close a file in MS Word.
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 11.
Which of the following is a popular DOS-based
spreadsheet package?

A.

Word

B.

Smart Cell

C.

Excel

D.

Lotus 1-2-3

Correct Answer
D. Lotus 1-2-3
Explanation
Lotus 1-2-3 was a popular DOS-based spreadsheet package. It
was one of the earliest and most influential spreadsheet
applications in the early days of personal computing.
However, it has been largely replaced by modern spreadsheet
applications like Microsoft Excel which is not a DOS-based
 spreadsheet package; it is a modern spreadsheet application
developed by Microsoft.
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 12.
How many characters can be typed in a single cell in
Excel?

A.

256

B.

1024

C.

32000

D.

32767

Correct Answer
D. 32767
Explanation
In Microsoft Excel, a single cell can contain up to 32,767
 characters. This limit includes both numbers and text. The cell
limit is designed to accommodate a wide range of data types
and ensure that users can input a significant amount of
information within a single cell. While Excel is primarily a
spreadsheet application and is often used for numerical data,
it also allows users to include text, formulas, and other types
of information in cells. The generous character limit provides
flexibility for users who may need to input lengthy
descriptions, notes, or other textual information into a cell.
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 13.
What is the maximum number of rows a worksheet
can have?

A.

256

B.

1024

C.

32000

D.
 1,048,576

Correct Answer
D. 1,048,576
Explanation
A Worksheet can have a maximum number of 1,048,576 rows.
This means that a worksheet in a spreadsheet program, such
as Microsoft Excel, can contain up to 1,048,576 rows of data.
This allows for a large amount of data to be organized and
analyzed within a single worksheet.
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 14.
How many columns does a typical worksheet have?

A.

128

B.

16384

C.

512

o
 D.

1024

Correct Answer
B. 16384
Explanation
A typical worksheet has 16384 number of columns. This
means that there are 16384 vertical divisions or sections in
the worksheet where data can be entered or displayed. This
large number of columns allows for a wide range of data to be
organized and analyzed in the worksheet, making it suitable
for complex calculations and data manipulation.
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 15.
What are comments put in cells called?

A.

Smart Tip

B.

Cell Tip

C.

Web Tip
 o

D.

Soft Tip

Correct Answer
B. Cell Tip
Explanation
The correct answer is "Cell Tip" because comments put in cells
are commonly referred to as cell tips. This term is used in
various software applications, such as spreadsheets, where
users can insert comments or notes in specific cells to provide
additional information or explanations. These cell tips can be
helpful for collaboration and documentation purposes,
allowing users to communicate and share insights about the
data in the spreadsheet.
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 16.
Which menu option can be used to split windows into
two?

A.

Format -> Window

B.

View -> Window -> Split

o
 C.

Window -> Split

D.

View -> Split

Correct Answer
B. View -> Window -> Split
Explanation
To split windows into two in Microsoft Excel, you can use the
"View" menu, then navigate to "Window," and select "Split."
This option allows you to split the active window into two
separate panes, which is particularly useful for working with
large worksheets and comparing different parts of the same
sheet..
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 17.
What is the process of getting data from a cell located
in a different sheet called?

A.

Accessing

B.

Referencing
 o

C.

Updating

D.

Functioning

Correct Answer
B. Referencing
Explanation
Referencing is the correct answer because when you access
data from a cell located in a different sheet, you are referring
to that specific cell in order to retrieve its value or use it in
calculations. Referencing allows you to connect and retrieve
data from different sheets within a workbook, making it a
useful feature for organizing and analyzing data.
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 18.
Which of the following is not a valid data type in
Excel?

A.

Number

o
 B.

Character

C.

Label

D.

Date/Time

Correct Answer
B. Character
Explanation
In Microsoft Excel, the term "Character" is not specifically
used as a data type. Instead, text data is commonly referred
to as the "Text" data type. Excel recognizes several data
types, and some of the common ones include:

Number: This data type is used for numerical values, including

integers and decimals.

Text: Text data type is used for alphanumeric characters, such

as words, sentences, or any combination of letters and
numbers.

Label: In Excel, labels are essentially treated as text. They are

typically used for headings or any descriptive text.

Date/Time: This data type is used for representing dates and

times.

So, while "Character" is not a distinct data type, you can work
with text using the "Text" data type in Excel. The terminology
 may vary, but it's important to understand how to work with
and format different types of data in Excel.
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 19.
Which elements of a worksheet can be protected from
accidental modification?

A.

Contents

B.

Objects

C.

Scenarios

D.

All of the above

Correct Answer
D. All of the above
Explanation
All of the elements mentioned in the options can be protected
 from accidental modification in a worksheet. Contents refer to
the data and information entered into the cells of the
worksheet. Objects refer to any inserted shapes, images, or
charts in the worksheet. Scenarios refer to the different sets of
input values that can be used for calculations in the
worksheet. Protecting all of these elements ensures that they
cannot be accidentally changed, helping to maintain the
integrity and accuracy of the worksheet.
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 20.
Concatenation of text can be done using which
function?

A.

Apostrophe (‘)

B.

Exclamation (!)

C.

Hash (#)

D.
 Ampersand (&)

Correct Answer
D. Ampersand (&)
Explanation
The ampersand (&) is used for concatenation of text in many
programming languages and software applications. It is
commonly used to combine two or more strings or text values
into a single string. The apostrophe ('), exclamation (!), and
hash (#) symbols are not typically used for concatenation
purposes.
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 21.
Which area in an Excel window allows entering values
and formulas?

A.

Title Bar

B.

Menu Bar

C.

Formula Bar
 o

D.

Standard Tool Bar

Correct Answer
C. Formula Bar
Explanation
The Formula Bar in an Excel window allows users to enter
values and formulas. It is located below the Menu Bar and
displays the contents of the selected cell. Users can directly
enter data or formulas into the Formula Bar and it also
provides a convenient way to edit the contents of a cell. The
other options listed, such as the Title Bar, Menu Bar, and
Standard Tool Bar, do not provide the functionality to enter
values and formulas.
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 22.
Multiple calculations can be made in a single formula
using which feature?

A.

Standard Formulas

B.

Array Formula

o
 C.

Complex Formulas

D.

Smart Formula

Correct Answer
B. Array Formula
Explanation
Array formulas allow multiple calculations to be made in a
single formula by performing operations on arrays of data
rather than individual cells. This allows for more complex
calculations and can save time by avoiding the need for
multiple separate formulas.
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 23.
An Excel Workbook is a collection of what?

A.

Workbooks

B.

Worksheets
 o

C.

Charts

D.

Worksheets and Charts

Correct Answer
D. Worksheets and Charts
Explanation
An Excel Workbook is a collection of worksheets and charts. A
worksheet is a single spreadsheet that contains cells
organized in rows and columns, where data can be entered
and manipulated. Charts, on the other hand, are visual
representations of data that can be created based on the data
in the worksheets. Therefore, an Excel Workbook includes
both worksheets for data entry and manipulation, as well as
charts for data visualization.
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 24.
What is the term for graphics used in a word
processor?

A.

Peripheral

o
 B.

Clipart

C.

Highlight

D.

Execute

Correct Answer
B. Clipart
Explanation
Clipart refers to pre-made images or graphics that can be
inserted into documents, presentations, or other digital media.
In the context of a word processor, graphics are often used to
enhance the visual appeal of documents or to illustrate
concepts. Therefore, clipart is a suitable answer as it
specifically relates to the use of graphics in a word processor.
Peripheral, highlight, and execute do not directly relate to
graphics for a word processor.
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 25.
What does the Ctrl + I shortcut key accomplish in Ms-
Word?

A.
 It converts selected text into the next larger size of the
same font.

B.

It adds a line break to the document.

C.

It makes the selected text bold.

D.

It applies Italic formatting to the selected text.

Correct Answer
D. It applies Italic formatting to the selected text.
Explanation
In Microsoft Word, the Ctrl + I keyboard shortcut is a common
formatting command that applies italic formatting to the
selected text. When you have a portion of text highlighted or
the cursor is placed within a word or a section of text,
pressing Ctrl + I will toggle the text between italic and regular
(non-italic) formatting. This is a quick and convenient way to
apply or remove italic styling from text without using the
formatting options in the toolbar. It's part of the suite of
keyboard shortcuts in Microsoft Word that allows users to
efficiently format text without relying on the mouse or the
ribbon interface.
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 26.
Why are headers and footers used in documents?

A.

To enhance the overall appearance of the document

B.

To mark the starting and ending of a page

C.

To make large documents more readable

D.

To allow page headers and footers to appear on a

document when it is printed.

Correct Answer
D. To allow page headers and footers to appear on a
document when it is printed.
Explanation
Headers and footers are used in documents to allow important
information, such as page numbers, document titles, and
author names, to appear consistently on each page. This helps
to organize and structure the document, making it easier for
 readers to navigate and understand. Additionally, headers and
footers can also be used to add branding elements or design
elements that enhance the overall appearance of the
document. However, the main purpose of headers and footers
is to ensure that important information remains visible even
when the document is printed.
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 27.
Which of the following shortcut key is used to check to
spell?

A.

F1

B.

F2

C.

F7

D.

F9
 Correct Answer
C. F7
Explanation
The shortcut key F7 is used to check the spelling in various
software applications, including word processors and text
editors. When pressed, it typically opens the spell check
feature, which scans the document for any spelling errors and
suggests corrections. This shortcut key is commonly used to
ensure the accuracy and correctness of written content by
quickly identifying and fixing any spelling mistakes.
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 28.
What does the Ctrl + B shortcut accomplish in MS
Word?

A.

It converts selected text into the next larger size of the

same font.

B.

It adds a line break to the document.

C.

It makes the selected text bold.

o
 D.

It applies Italic formatting to the selected text.

Correct Answer
C. It makes the selected text bold.
Explanation
The Ctrl + B shortcut in MS Word is used to make the selected
text bold. This means that when you have text highlighted in
your document and you press Ctrl + B, the text will be
displayed in a bold font.
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 29.
What is the minimum number of rows and columns
that a word table can have?

A.

Zero

B.

2 rows and 1 column

C.

2 rows and 2 column

 o

D.

1 row and 1 column

Correct Answer
D. 1 row and 1 column
Explanation
A word table can have a minimum of 1 row and 1 column
because a table requires at least one row and one column to
exist. Having zero rows or columns would mean that there is
no table present. Having 2 rows and 1 column, 2 rows and 2
columns, or any other combination would still be a valid table,
but the minimum requirement is 1 row and 1 column.
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 30.
When a formatted number does not fit within a cell, it
displays

A.

#####

B.

#DIV/0

o
 C.

#DIV@

D.

None of these

Correct Answer
A. #####
Explanation
When a formatted number does not fit within a cell in
Microsoft Excel, it displays a series of pound signs (#####).
This is Excel's way of indicating that the cell is not wide
enough to display the entire number, and you should adjust
the column width to make the content visible.
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 31.
What symbol is used to enter number as text?

A.

B.

"
 o

C.

D.

Correct Answer
A. ‘
Explanation
The symbol used to enter a number as text is the apostrophe
('), also known as a single quotation mark. This symbol is
commonly used in computer applications, such as
spreadsheets, to indicate that a value should be treated as
text rather than as a numerical value. By placing an
apostrophe before a number, it prevents the application from
automatically interpreting it as a mathematical calculation
and instead treats it as plain text.
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 32.
Data can be arranged in ascending or descending
order by using.

A.

Sort commands from the Table menu

o
 B.

Sort command from the Data menu

C.

Sort command from the Tools menu

D.

None of these

Correct Answer
B. Sort command from the Data menu
Explanation
The correct answer is the "Sort command from the Data
menu." This option is the most logical choice as the Data
menu typically contains options and commands related to
manipulating and organizing data. The Sort command
specifically allows the user to arrange data in ascending or
descending order, making it the appropriate choice for
arranging data in the desired order. The other options
mentioned, such as the Sort commands from the Table menu
or Tools menu, are not commonly associated with data
manipulation and organization.
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 33.
Red triangle at the top right corner of a cell indicates

o
 A.

There is an error in the cell.

B.

There is a comment associated with the cell.

C.

The font color of the text in cell is red.

D.

The cell can’t accept formula.

Correct Answer
A. There is an error in the cell.
Explanation
A red triangle at the top right corner of a cell in Microsoft
Excel indicates that there is an error in the cell. This error
triangle is often accompanied by an error message or a
comment that provides information about the nature of the
error and how to resolve it. It's a visual indicator that
something is incorrect in the cell's content.
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 34.
To select multiple non-adjacent cells in a worksheet,
you will click them holding
 o

A.

CTRL key

B.

ALT key

C.

Shift Key

D.

Ctrl+Shift key

Correct Answer
A. CTRL key
Explanation
To select multiple non-adjacent cells in a worksheet, you will
click them while holding the CTRL key. This is because the
CTRL key allows you to select multiple cells or ranges that are
not adjacent to each other. By holding down the CTRL key and
clicking on different cells, you can add them to your selection.
This is a common feature in spreadsheet programs and allows
you to perform actions on multiple cells simultaneously.
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 35.
How many sheets are there in the Excel Workbook by
default?

A.

B.

C.

D.

Correct Answer
B. 3
Explanation
By default, there are three sheets in an Excel workbook. These
sheets are labeled as Sheet1, Sheet2, and Sheet3. These
sheets provide the user with separate spaces to work on
different sets of data or calculations within the same
workbook. The user can rename these sheets according to
their preference and can also add or delete sheets as needed.
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 36.
Which of the following component displays the con-
tents of active cells?

A.

Name box

B.

Formula bar

C.

Menu bar

D.

Status bar

Correct Answer
B. Formula bar
Explanation
The formula bar displays the contents of active cells in a
spreadsheet. It is located above the worksheet and shows the
formula or value of the selected cell. Users can edit the
 contents of a cell directly in the formula bar by typing in new
data or modifying existing data. This component is essential
for viewing and manipulating the data in a spreadsheet.
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 37.
To move to the previous worksheet press:

A.

Ctrl+PgUp

B.

Ctrl+PgDn

C.

Shift+Tab

D.

Ctrl+Tab

Correct Answer
A. Ctrl+PgUp
Explanation
The correct answer is Ctrl+PgUp. This keyboard shortcut
 allows you to move to the previous worksheet in a
spreadsheet application. By pressing Ctrl and PgUp
simultaneously, you can navigate through multiple worksheets
within a workbook quickly and efficiently.
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 38.
Which of the following Microsoft Office applications is
primarily designed for creating presentations?

A.

Microsoft Word

B.

Microsoft Excel

C.

Microsoft PowerPoint

D.

Microsoft Access

Correct Answer
C. Microsoft PowerPoint
 Explanation
Microsoft PowerPoint is the presentation software within the
Microsoft Office suite. It provides tools for creating dynamic
slideshows with text, images, graphics, and multimedia
elements. PowerPoint presentations are widely used in
business, education, and other settings to convey information,
ideas, and data in a visually engaging format.
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 39.
Two common wildcard characters that Excel
recognizes are

A.

* and ?

B.

< and >

C.

^ and /

D.

+ and -
 Correct Answer
A. * and ?
Explanation
The correct answer is * and ?. In Excel, the asterisk (*) is used
as a wildcard character to represent any number of
characters, while the question mark (?) is used to represent a
single character. These wildcard characters are commonly
used in functions like COUNTIF and SUMIF to search for
specific patterns or values within a range of cells. For
example, using the asterisk wildcard with the COUNTIF
function like "=COUNTIF(A1:A10, "*apple*")" will count the
number of cells that contain the word "apple" anywhere in the
cell. Similarly, using the question mark wildcard like
"=COUNTIF(A1:A10, "??")" will count the number of cells that
have exactly two characters.
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 40.
How to align the center using a shortcut?

A.

CTRL+j

B.

CTRL+e

C.

CTRL+r
 o

D.

CTRL+l

Correct Answer
B. CTRL+e
Explanation
To align the center using a shortcut, you can use the CTRL+e
combination. This shortcut is commonly used in various text
editing software and word processors to quickly align text or
objects to the center of the page or document. By pressing
CTRL+e, you can easily center-align the selected text or
object without having to go through the menu options or using
the mouse.
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 41.
Shortcut to insert the current date in a word:

A.

Shift+d

B.

Ctrl+shift+d

o
 C.

Alt+shift+d

D.

Ctrl+d

Correct Answer
C. Alt+shift+d
Explanation
To insert the current date in Microsoft Word, you can use the
shortcut Alt+Shift+D. This keyboard shortcut inserts the
current date into the document. To insert the current date in
Microsoft Word, you can use the shortcut Alt+Shift+D. This
keyboard shortcut inserts the current date into the document.
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 42.
Maximum font size of MS Word is:

A.

1638

B.

72
 o

C.

512

D.

1024

Correct Answer
A. 1638
Explanation
The accurate response includes 8 and 72. Access the Fonts
dialog box or utilize the tools in the Home tab within MS Word.
The available font sizes range from 8 to 72 points. Microsoft
Word supports font sizes within the range of 1 to 1638 points.
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 43.
How to set a bulleted list for the ordinary list?

A.

Select the list and press the bullets icon in the toolbar

B.

Press the bullets icon in the toolbar

 o

C.

Select list and select format --> bullets and numbering

D.

Both A and C

Correct Answer
D. Both A and C
Explanation
To set a bulleted list for the ordinary list, you can either select
the list and press the bullets icon in the toolbar or select the
list and go to the format option, then choose bullets and
numbering. Both options A and C are correct ways to achieve
a bulleted list.