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Bidding Document

GOVERNMENT OF MIZORAM

POWER & ELECTRICITY DEPARTMENT,

MIZORAM

Request for Proposal

For

“Appointment of Advanced Metering Infrastructure (AMI)

Service Provider for Smart Prepaid Metering under RDSS in
Mizoram State on DBFOOT basis” for the overall contract
period shall be earlier of (a) 10 (ten) years from the date of
execution of the Contract or (b) As soon as the “Meter-Months”
exceeds “Total Meter- months” for 2,89,383 nos. of Consumer
Metering, 2,300 nos. of DT Metering, Meter& 398 nos. of
Feeder Metering against

NIT No.T.26011/8/2023-EinC(P)/W-II/46 Dt.14-08-2023

Guidance Note

<The terms and conditions of this RFP have been defined considering full implementation of
AMI Project at the Utility level. Utility may decide phase-wise roll-out of such AMI Project.
>
General Instructions for Utility:
a) Note 1: The provisions in angle brackets (< >) are for guidance and should be omitted
from the RFP before it is issued to prospective Bidders.
b) Note 2: All Project-specific provisions in this RFP have been enclosed in square
parenthesis ([]) and may be modified, as necessary, before issuing the RFP to
prospective Bidders. The square parenthesis should be removed after carrying out the
required modification>
Instructions for Utility:
1. Incorporation of a Special Purpose Vehicle (SPV) by the Selected Bidder for project
implementation would be mandatory, in both cases, where the Bidder is either a Sole
bidder or a bidding Consortium.

2. However, if a Central Public Sector Enterprise (CPSE) / Public Sector Undertaking

(PSU) or Subsidiary/ Joint Venture of a CPSE/ PSU is either the sole Bidder or a lead
member of a Bidding Consortium, then creation of an SPV is not mandatory. In such
an event, the following changes as mentioned in (3) below may be required to be
made in the contract.

3. Changes required:

a. Article 1.1(j) of GCC, Section 7: Definitions. “AMISP Contract” or “Contract”

should be modified at the time of award of contract.

Existing
“AMISP Contract” or “Contract” shall mean this Contract entered into
between, the SPV incorporated by the Selected Bidder (if applicable and so
indicated in SCC), Selected Bidder (represented by the Lead Member acting
for and on behalf of the consortium if the Selected Bidder is a consortium) and
the Utility for undertaking the AMI Project and is the legally binding written
agreement signed by the Parties and which includes all the attached documents
listed in its paragraph 1 of the Form of Contract (the General Conditions
(GCC), the Special Conditions (SCC), and the Appendices, Attachments,
Annexures etc.).

Modified
“AMISP Contract” or “Contract” shall mean the Contract to be entered into
between Selected Bidder and the Utility for undertaking the AMI Project and is
the legally binding written agreement signed by the Parties and which includes
all the attached documents listed in its paragraph 1 of the Form of Contract (the
3
Summary, Abbreviations & Table of Content

General Conditions (GCC), the Special Conditions (SCC), and the Appendices,
Attachments, Annexures etc.);

b. Article 1.2.1 of Section 7 shall be modified at the time of award of contract as

under:

Existing
Utility, the Selected Bidder, and the AMISP/ Contractor shall individually be
referred to as “Party” and collectively as “Parties.”

Modified
Utility and the AMISP/ Contractor shall individually be referred to as “Party”
and collectively as “Parties.”

4. The execution page would have to modified to remove reference to Selected Bidder

Tender Disclaimer

SUMMARY

PART I – BIDDING PROCEDURES AND REQUIREMENTS

Section 1: Request for Proposals (RFP) Notice

This Section includes Request for Proposals.

Section 2: Eligibility and Qualification Requirements

This Section contains information regarding specific eligibility and qualification requirements
applicable for prospective bidders to be considered for further evaluation of their proposal.

Section 3: Instructions to Bidders and Bid Data Sheet

This Section consists of two parts: “Instructions to Bidders” and “Bid Data Sheet”. “Bid Data Sheet”
contains information specific to selection and corresponds to the clauses in “Instructions to Bidders”
that call for selection-specific information. This Section provides information to help prospective
bidders prepare their proposals. Information is also provided on submission, opening and evaluation
of proposals, selection of successful bidder and award of contract.

Section 4: Bidding Forms – Technical Proposal

This Section includes the forms for Technical Proposal that are to be completed by the prospective
bidders and submitted in accordance with the requirements of Section 3.

Section 5: Bidding Forms - Financial Proposal

This Section includes the financial forms that are to be completed by the prospective bidders,
including the bidders’ costing and pricing, which are to be submitted in accordance with the
requirements of Section 3.

Section 6: Project Requirements

This Section describes the background information of the Project, Scope, of Work, System
Requirement, Specifications, Quality Requirements, Service Level Agreement (SLA), Standards,
Activities and Tasks, Plans, Deliverables, Documentation, and other requirements/ details related to
and/or connected with the Project.

PART II – CONTRACT FORM AND CONDITIONS OF CONTRACT

Section 7: Contract Form and Conditions of Contract

This Section includes standard contract form. It includes General Conditions of Contract (“GCC”) and
Special Conditions of Contract (“SCC”). The SCC include clauses specific to this contract to
supplement the General Conditions.

PART III – Contract Related Forms

Section 8: Contract Related Forms

This Section includes the form used to notify Award of the Contract to the successful bidder and the
form for Performance Security to be furnished by the bidder.

ABBREVIATIONS

1. AMI Advanced Metering Infrastructure

2. ACI Available Capital for Investment

3. AMISP Advanced Metering Infrastructure Service Provider

4. BG Bank Guarantee

5. BIS Bureau of Indian Standards

6. BoM Bill of Material

7. C&I Commercial and Industrial

8. CAIDI Consumer Average Interruption Duration Index

9. CAIFI Consumer Average Interruption Frequency Index

10. CEA Central Electricity Authority

11. CERT-In Indian Computer Emergency Response Team

12. CIM Common Information Model

13. CIS Consumer Information System

14. CMMI Capability Maturity Model Integration

15. CPU Central Processing Unit

16. CRM Consumer Relationship Management

17. CT Current Transformer

18. CUM Cumulative

19. CV Curriculum Vitae

20. DBFOOT Design Build Finance Own Operate and Transfer

21. DBMS Database Management System

22. DCU Data Concentrator Unit

23. DMZ Demilitarized Zone

24. DT Distribution Transformer

25. ESB Enterprise Service Bus

26. FAT Factory Acceptance Test

27. FOR Freight on Road

28. GIS Geographic Information System

29. GPRS General Packet Radio Service

30. GPS Global Positioning System

31. GST Goods and Services Tax

32. GUI Graphical User Interface

33. HES Head-End System

34. HHU Handheld Unit

35. IBMS Integrated Building Management Systems

36. IDS Intrusion Detection Systems

37. IEC International Electrotechnical Commission

38. IP Internet Protocol

39. IPR Intellectual Property Rights

40. IS Indian Standard

41. ISO International Organization for Standardization

42. ISP Internet Service Provider

43. IT Information Technology

44. IVRS Interactive Voice Response System

45. kVA kilo Volt-Ampere

46. kW kilo Watt

47. LAN Local Area Network

48. LCD Liquid Crystal Display

49. LED Light Emitting Diode

50. LT Low Tension

51. M&V Monitoring and Verification

52. MCB Miniature Circuit Breaker

53. MD Maximum Demand

54. MDAS Meter Data Acquisition System

55. MDM Meter Data Management

56. MICC Mineral-Insulated Copper-Clad Cable

57. NAN Neighborhood Area Network

58. NIC Network Interface Card

59. NMS Network Management System

60. NOMC Network Operation cum Monitoring Center

61. NTP Network Time Protocol

62. OEM Original Equipment Manufacturer

63. OS Operating System

64. OSF Open Software Foundation

65 P&L Profit & Loss

66. PCI Payment Card Industry

67. PLC Power Line Communication

68. PLCC Power Line Carrier Communication

69. PO Purchase Order

70. PON Power Outage Notification

71. PRN Power Restoration Notification

72. PT Potential Transformer

73. PV Photovoltaic System

74. QA Quality Assurance

75. QC Quality Control

76. QR Qualification Requirement

77. RAM Random Access Memory

78. RDBMS Relational Database Management System

79. RF Radio Frequency

80. RFP Request for Proposal

81. RPO Recovery Point Objective

82. RTC Real Time Clock

83. RTO Recovery Time Objective

84. SAIDI System Average Interruption Duration Index

85. SAIFI System Average Interruption Frequency Index

86. SAN Storage Area Network

87. SAT Site Acceptance Test

88. SCADA Supervisory Control and Data Acquisition

89. SEBI Securities and Exchange Board of Mizoram State

90. SI System Integrator OR System Integration

91. SLA Service Level Agreement

92. SNMP Simple Network Management Protocol

93. SOA Service Oriented Architecture

94. SQL Structured Queried Language

95. TCP Transmission Control Protocol

96. TOD Time of Day

97. TOU Time of Use

98. UDP User Datagram Protocol

99. UPS Uninterrupted Power Supply

100. VEE Validation Estimation and Editing

101. VM Virtual Machine

102. VoIP Voice over Internet Protocol

103. WAN Wide Area Network

104. WO Work Order

105. WPC Wireless Planning & Coordination Wing

106. XML Extensible Mark-up Language

TABLE OF CONTENT

Guidance Note .....................................................................................................................2

PART I .................................................................................................................................... 11
Section – 1: Request for Proposal Notice .......................................................................... 12
Section – 2: Eligibility and Qualification Requirements .................................................. 16
Section – 3: Instructions to Bidders and Bid Data Sheet ................................................... 29
Section 4. Bidding Forms- Technical Proposal ................................................................ 77
Section 5. Financial Proposal - Forms ............................................................................ 144
Section 6. Project Requirements ......................................................................................150
Section 7. Contract Form and Conditions of Contract................................................... 343
Section 8. Contract Related Forms ..................................................................................407

PART I

BIDDING PROCEDURES AND REQUIREMENTS

Section – 1: Request for Proposal Notice

“Appointment of Advanced Metering Infrastructure
(AMI) Service Provider for Smart Prepaid Metering
under RDSS in Mizoram State on DBFOOT basis”

PROCUREMENT NOTICE
(Single Stage Two-Envelope Bidding Process with e-Procurement)

GLOBAL OPEN COMPETITIVE PROCUREMENT

Contract Title: “Appointment of Advanced Metering Infrastructure (AMI) Service

Provider for Smart Prepaid Metering in Mizoram State on DBFOOT
basis’’

Request for Proposal (RFP)/ Tender Number: NIT No.T.26011/8/2023-EinC(P)/W-II/46 Dt.14-08-2023

Issued on:

1. P & E Dept. Mizoram invites online Proposals for “Appointment of Advanced Metering
Infrastructure (AMI) Service Provider for Smart Prepaid Metering under RDSS in
Mizoram State on DBFOOT basis”. Bidders are advised to note the clauses on Eligibility
and Qualification Requirements in Section-2 and Evaluation Criteria in Section-3 of the
RFP Document for evaluation of Proposals.

2. Bidding for selection of AMI Service Provider will be conducted through global open
competitive procurement.

3. The RFP Document is available online on www.mizoramtenders.gov.in &

www.power.mizoram.gov.in from 16/08/2023 to 04/09/2023 on payment of cost of document
(Tender Fee) as indicated in the TABLE below. The prospective Bidders would be responsible
for downloading the RFP Document and ensuring that any addenda/ corrigendum/
amendment/ clarification thereto available on the website is also downloaded and
incorporated.

4. The bidding shall be conducted under Single Stage Two-Envelope Bidding process with
e-Procurement as specified in Section 3.

5. Under the Single Stage Two-Envelope Bidding process, the Bidder shall not quote, disclose,
or submit its price in the Technical Proposal (First Envelope) or in any other manner,
whatsoever, except as part of the Financial Proposal (Second Envelope). In case of any
non-compliance in this regard, the Proposal shall be out-rightly / summarily rejected.

6. An incomplete and/or ambiguous and/or conditional Proposal and/or Proposal submitted late
is liable to be ignored/ summarily rejected.

7. Proposal must be submitted online through the e-Procurement/ e-Tendering process specified
in Section 3. Any Proposal or modifications to Proposal received outside the e- Procurement
system will not be considered, unless otherwise specified in Section 3. Utility shall not be
held liable for any delays due to e-Procurement/ e-Tendering system failure beyond its
control. Even though the system will attempt to notify the bidders of any bid updates, Utility
shall not be liable for any information not received by the bidder. It is the bidders’
responsibility to verify the website for the latest information related to this RFP.

8. Important dates, amounts and other details pertaining to this RFP Notice including
submission and opening of proposal, cost of documents/ Tender Fee, address for
communication, etc., are given in the TABLE below.

9. If Utility office happens to be closed on the specified date of opening of the Proposals, the
Proposals/ bids will be opened on the next working day at the same time and venue or as may
be notified by Utility.

10. Other details can be seen in the RFP document.

TABLE
Important Dates, Amounts and Other Details
Dates

Date Time

a) Commencement of downloading of this :

16/08/2023 4.00 PM
RFP and e-bidding

b) Pre-bid meeting : 21/08/2023 2.30 PM

c) Last date for e-bidding : 04/09/2023 5.00 PM

d) Last date for receipt of RFP : 04/09/2023 5.00 PM

e) Date of Opening of Technical Bid (if possible) : 05/09/2023 2.30 PM

f) Evaluation of Technical Bid and Opening :

12/09/2023 2.30 PM
of Financial Bid
g) Issue of Letter of Award (LOA) : - -

h) Execution of AMISP Contract : - -

Amounts for Bidding

A. Submission Demand Draft for e-Tender :

Last date of
Fee(including @ 18 % GST) in favour of submission
INR 1770.00
Engineer in Chief, Power & Electricity 04/09/2023, 5.00 PM
Dept., KAWLPHETHA, MINECO, Khatla
Aizawl-796001, Mizoram. (Non Refundable),
Payable at Aizawl, Mizoram.
B. Bid Security/EMD (Refundable) :
Last date of
Bid Security Validity: 180 Days from date submission
INR 1.91 Crore
ofTechnical Bid opening. 04/09/2023, 5.00 PM
If required, the same shall have to be extended as
per requirement of P&E Department, Mizoram,
Aizawl.
C. Other Payments or Bank Guarantees for the AMISP shall be as per the terms and conditions
defined in this RFP

Other Details

A. Address for Communication including Contact details:

Office of the Engineer in Chief, Power & Electricity Dept., KAWLPHETHA, MINECO,
Khatla Aizawl-796001, Mizoram
Email id- [email protected], Phone No- 9436141511

B. Payment of cost of document/ Tender Fee:

1. Tender Fee shall be made in the form of A/C payee demand draft in favour of Utility or
RTGS payable at Aizawl, Mizoram drawn on any Scheduled Commercial Bank.

2. Tender Fee (or its receipt in case of RTGS payment) and Bid Security must be submitted in
physical form in a sealed envelope at address given above, before the Bid Submission Dead-
line. The sealed envelope shall be clearly marked on the top as “Tender Fee for
Appointment of Advanced Metering Infrastructure (AMI) Service Provider for Smart
Prepaid Metering in Mizoram State on DBFOOT basis” The sealed envelope shall also
clearly mention the name of the Lead Consortium Member/ Sole Bidder submitting the Bid,
as further detailed in Section 3.

3. Any Bid not accompanied by a Tender Fee as above shall be rejected by Utility as non-
responsive.
4. Tender Fee is non-refundable
C. Other Payments or Bank Guarantees for the RFP/ Contract shall be as per the terms and
conditions defined in this RFP Document

Section – 2: Eligibility and Qualification Requirements

1. The Bid can be submitted by a Sole Bidder as an individual entity or a Consortium of
firms/companies (specific requirements for Consortium are given under Clause 4 below) who are
eligible to participate in tenders for public procurement in India in accordance with Applicable
Laws including the guidelines issued in Order No. F/No.6/18/2019-PPD by Ministryof Finance,
Department of Expenditure, Public Procurement Division dated 23 July 2020, Order No
No.9/16/2016-Trans-Part (2) dated 18 November 2020, latest Government of India Guidelines
for Make in India, Domestically manufactured products, Atmanirbhar Bharat and circulars DIPP
Office Memorandum No. P-45021/2/2017-PP (BE-II) date: 16th Sept. 2020, MeitY Circular
No.1(10)/2017-CLES dated 06.12.2019 and Order No. 11/05/2018-Coord. by the Ministry of
Power dated 17 September 2020 including any amendments or modifications to the same from
time to time.

2. If at any stage of the bidding, any order/ ruling is found to have been passed in the last 1 (one)
year preceding the Bid submission deadline by a competent Court of Law or any appropriate
Commission or any Arbitral Tribunal against the Sole Bidder/ Lead Bidder/ any Consortium
Members or its Affiliates for breach of any Contract awarded by any Government
agency/department, then Bids from such Bidders shall be liable to be rejected. All Bidders shall
confirm in accordance to Form 7 given in Section 4 that no such order(s)/ ruling(s) have been
passed by a competent Court of Law or an appropriate Commission against it or its Affiliates. In
case of any such order/ ruling, it is the duty of the Bidder to inform Utility for the same during
the Bid submission.

3. Technically qualified Bidders shall continue to maintain compliance with the Eligibility and
Qualification Requirements specified herein. Failure to comply with the aforesaid requirements
shall make the Bid from such Bidders liable for rejection at any stage of the bidding process.

4. Eligibility Requirements for Consortium

4.1 Members of the Consortium shall enter into a binding Consortium Agreement, in the form
specified at Form 8 (the “Consortium Agreement”) given in Section 4 of RFP Document, for
the purpose of submitting Bid. The Consortium Agreement, to be submitted along with the Bid,
shall, inter alia:
(a) convey the intent to comply with the terms and conditions of the AMISP Contract in
the event selected to undertake the Project; and
(b) clearly outline the proposed roles and responsibilities, if any, of each member.

4.2 In the event Selected Bidder is a bidding Consortium, except in the case when a Central Public
Sector Enterprise (CPSE) / Public Sector Undertaking (PSU) or Subsidiary/ Joint Venture of a
CPSE/ PSU is the lead consortium member, then the members of the consortium shall be re-
quired to form an appropriate Special Purpose Vehicle, incorporated under the Companies Act
2013 (the “SPV”), to execute the AMISP Contract and implement the Project. In such a case, the
Selected Bidder shall comply with the following requirements:

4.2.1 The members of the consortium shall ensure that they subscribe to 100% of the equity share cap-
ital of the SPV. The members of the Consortium shall hold shares in accordance with the share-
holding pattern indicated in the Consortium Agreement for a period up to two years after the In-
stallation Milestone;

4.2.2 The members of the consortium shall continue to hold not less than 51% for the entire term of
17
Section 2. Eligibility Requirements

the AMISP Contract;

4.2.3 The Lead Consortium Member shall hold at least 51% (fifty-one per cent) of the equity of the
SPV at all times until two years from Installation Milestone as per the AMISP Contract and 26%
for the remaining term of the AMISP Contract.

4.2.4 If equity is held by the Affiliates, Parent Company or Ultimate Parent Company, then subject to
this Clause, such Affiliate, Parent Company or Ultimate Parent Company shall be permitted to
transfer its shareholding in the SPV to another Affiliate or to the Parent Company / Ultimate
Parent Company. If any such shareholding entity, qualifying as an Affiliate / Parent Company /
Ultimate Parent Company, is likely to cease to meet the criteria to qualify as an Affiliate / Par-
ent Company / Ultimate Parent Company, the shares held by such entity shall be transferred to
another Affiliate / Parent Company / Ultimate Parent Company.

Provided that in case the Lead Member or Sole Bidder is holding equity through Affiliate's, Ul-
timate Parent Company or Parent Company, such restriction shall apply to such entities.

Provided further, that the aggregate equity share holding of the Bidding Consortium or a Sole
Bidder in the issued and paid-up equity share capital of the SPV shall not be less than hundred
percent (100%) up to a period of two (2) years after Installation Milestone and the lead
Consortium Member shall have the equity share holding not less than fifty one percent (51%).
In case the Selected Bidder is a Bidding Consortium. then any Member (other than the Lead
Member) of such Bidding Consortium shall be allowed to divest its equity as long as the other
remaining Members (which shall always include the Lead Member) hold the minimum equity
specified above.
4.2.5 The Selected Bidder may invest in the equity share capital of the SPV through its Affiliate(s) or
Ultimate Parent Company or Parent Company. Details of such investment will have to be spe-
cified in the Technical Bid of the RFP. If the Selected Bidder so invests through any Affiliate(s)
or Ultimate Parent Company or Parent Company, the Selected Bidder shall be liable to ensure
that minimum equity holding/lock-in limits as specified in Clause 4.2 above and as computed as
per the provisions of Clause 4.2.6 of this section are still maintained.

4.2.6 For computation of effective Equity holding, the Equity holding of the Selected Bidder or its
Ultimate Parent Company in such Affiliate(s) or Parent Company and the equity holding of
such Affiliate (s) or Ultimate Parent company in the SPV shall be computed in accordance with
the example given below:
If the Parent Company or the Ultimate Parent Company of the Selected Bidder A directly holds
thirty percent (30%) of the equity in the SPV, then holding of Selected Bidder A in the SPV shall
be thirty percent (30%);
If Selected Bidder A holds thirty percent (30%) equity of the Affiliate and the Affiliate holds
fifty percent (50%) equity in the SPV, then for the purposes of ascertaining the minimum
equity/equity lock-in requirements specified above, the effective holding or Bidder A in the
SPV shall be fifteen percent (15%). (i.e., 30%*50%);

4.3 The Lead Bidder / Sole Bidder shall have a registered office (under the Companies Act 1956/
2013 with Registrar of Companies) in India at the time of submission of the Bid. In case of Award
of Contract, other Consortium Members shall be required to have a registered office (un-der the
Companies Act 1956/ 2013 with Registrar of Companies) in India.
RFP for Appointment of Advanced Metering Infrastructure (AMI) Service Provider for Smart Prepaid Metering under
RDSS in Mizoram State on DBFOOT basis RFP/ Tender No. T.26011/8/2023-EinC(P)/W-II/46 Dt.14-08-2023
18
Section 2. Eligibility Requirements

4.4 Every Consortium Member shall provide consent to the Lead Consortium Member and make it-
self aware of all the proceedings of the bidding process and Project implementation through leg-
ally enforceable Consortium Agreement, power of attorneys, legal undertakings, etc. (if applic-
able) entered amongst all members of that Bidding Consortium including but not limited to those
as prescribed in Form 8, Form 9 and Form 11 given in Section 4. In the absence of duly executed
formats, the Bid shall not be considered for evaluation and shall be rejected.

4.5 The Lead Consortium Member shall be liable for the execution of the entire obligation in the
AMISP Contract in accordance with the terms and conditions thereof. Only the Lead Consortium
Member shall have the authority to conduct all businesses for and on behalf of the Consortium
during the bidding process.

5.1 The Bidder, participating in the bid as a Sole Bidder, or as a Consortium Member or as Lead
Consortium Member of a Bidding Consortium, and its Sub-Contractor(s) should not be blacklis-
ted by any Govt. Organization or regulatory agencies or Govt. Undertaking as on the date of sub-
mission of the Bid. Bidder should submit a self-undertaking signed by its authorized signatories
for the same as per the format prescribed in Form 7 given in Section 4.

5.2 The Bidder, participating in the bid as a Sole Bidder, or as a Consortium Member or as Lead Con-
sortium Member, and its Sub-Contractor(s) shall not be banned/ debarred by the P & E Dept.
Mizoram or any of its subsidiaries/ holding company, as on the date of submission of the
Bid. Bid-der should submit a self- undertaking signed by its authorized signatories for the same as
per the format prescribed in Form 7 given in Section 4.

6. The Lead Consortium Member/ Sole Bidder shall submit the Bid after submitting the Tender Fees
and Bid Security as per the various terms, schedules and formats prescribed in this RFP. Further,
The Lead Consortium Member shall be the point of contact for the Consortium during the Bid
process before award of the Project to the AMISP, and Utility shall communicate directly to the
contact person appointed through the Power of Attorney as per Form 10 given in Section 4.

7. The Bidder may seek qualification on the basis of technical and financial capability of its Parent(s)
and/ or its Affiliate(s), as defined in section 3, for the purpose of meeting the qualification
requirements. Authorization for use of such technical or financial capability shall have to be
provided from its Parent(s) and/or Affiliate(s). A Bidder shall submit only one Bid in the same
bidding process, either individually as a Sole Bidder or as a Lead Member of a Bidding
Consortium. Any member of the bidding consortium, including its Parent(s) and/or Affiliate(s),
whose technical and financial capabilities are showcased for meeting the criteria as mentioned in
Clause 8.1 of Section 2, shall not separately participate directly or indirectly in another bid in the
same bidding process for meeting the criteria as mentioned in Clause 8.1 of section 2.

The determination of the relationship of Parent(s) and/or Affiliate(s) with the Bidder shall be on
the date 7 (seven) Days prior to the Bid Submission Deadline. Documentary evidence to establish
such relationship shall be furnished by the Bidder along with the Technical Bid.

If the Technically Evaluated Entity and/or Financially Evaluated Entity is an entity other than
the Sole Bidder or a Member in a Bidding Consortium, the Sole Bidder or Member relying on
such Technically Evaluated Entity and/or Financially Evaluated Entity will have to submit a

legally binding undertaking supported by a board resolution from the Technically Evaluated Entity
and/or Financially Evaluated Entity or its Ultimate Parent Company, that all the equity investment
obligations of the Sole Bidder or the Member of the Consortium shall be deemed to be equity
investment obligations of the Technically Evaluated Entity and/or Financially Evaluated Entity or
its Ultimate Parent Company, and in the event of any default the same shall be met by such
evaluated entity or by the Ultimate Parent Company. The Sole Bidder or the Consortium Member
shall have to provide information and documents relating to its relationshipwith such Technically
Evaluated Entity and or Financially Evaluated Entity including details about the equity
shareholding between them as per Form 16 provided in Section 4.

The Technically Evaluated Entity may be the Sole Bidder or the Lead Member of a Consortium
or an Affiliate or Parent of such Sole Bidder or the Lead Member, as the case may be.

The Qualified Bidder(s) will be required to continue to maintain compliance with the Qualification
Requirements throughout the bidding process and till execution of the AMISP Contract. Where
the Technically Evaluated Entity and/or the Financially Evaluated Entity is not the Sole Bidder or
a Member in a Bidding Consortium, as the case may be, the Sole Bidder or Member shall continue
to be an Affiliate of the Technically Evaluated Entity and/or Financially Evaluated Entity till the
execution of the AMISP Contract. Failure to comply with the aforesaid provisions shall make the
Bid liable for rejection at any stage.

8. Qualification Requirements

8.1 The technical and financial requirements of qualification are as follows:

S.
Requirements Supporting Documents
No.
Technical Requirements
1. Sole/ Lead Bidder must have either:
a) References along with
(a) paid for, or received payments for, construction requisite contract/ PurchaseOrder
of Eligible Project(s); (PO)/ Work Order (WO). The
Or references should indicate client
(b) paid for development of Eligible project(s) name, scope of work, Project start
date (as per the format prescribed
in the Infrastructure sector in the last 7 (seven) in Form 13given in Section 4);
Financial Years with aggregate project value of not In case Non-Disclosure agreement
less than INR [50% of the Estimated Project Cost] (NDA) is signed with the client,
2. Sole/ Lead Bidder/ any other Consortium Member Bidder shall provide an
must have experience of integration of head-end undertaking for theNDA and shall
system with MDM on standard interfaces and data also provide a client certification
exchange models for at least [20,000] consumers / as proof of experience along with
end points (cumulatively) in an Indian/ Global Utility Client Name/ Email Address/
(power/ water/ natural gas/ telecom) in the last 7 Contactno./ designation etc.
(seven) years which are in operation for at least 1 b) Documentary evidence of
(one) year. completion of the Project or
completion of Go-live status (i.e.,

RFP for Appointment of Advanced Metering Infrastructure (AMI) Service Provider for Smart Prepaid Metering under
RDSS in Mizoram State on DBFOOT basis RFP/ Tender No. T.26011/8/2023-EinC(P)/W-II/46 Dt.14-08-2023
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Section 2. Eligibility Requirements
Go-live certificate, UAT testing
certificate etc.) of the respective
project as per the definition of Go-
Live/ UAT specified therein or
other documentary evidence
indicating completion (e.g., proof
of payment received/ proof of

S.
Requirements Supporting Documents
No.
asset capitalized in books of
Or
accounts (as applicable) and client
Sole/ Lead Bidder/ any other Consortium Member certificate for supply ofmaterial or
should have installed, integrated, tested, and similar proofs) along with contact
commissioned control center hardware (or on details of the client;
cloud) and application software for at least c) Client certificate and other
[50,000] endpoints (cumulatively) in an Indian/ Documentation for
Global Utility (power/ water/ natural gas/ Implementation performance/
telecom) in last 7 (seven) years which are in Operation
operation for at least
1(one) year
3. The Sole/ Lead Bidder should have a valid pre-
qualification and technical empanelment
certificate for the required communication Valid Empanelment certificate of the
sole/ lead bidder for the proposed
technology, issued by REC and approved by the
solution, issued by REC / committee
committee constituted vide the letter issued by constituted thereby
the Ministry of Power F.No.14/02/2021-UR&SI-II-
Part(1)-(E-258136) dt.
10th January 2022, at the time of bid submission.
Financial Requirements

RFP for Appointment of Advanced Metering Infrastructure (AMI) Service Provider for Smart Prepaid Metering under
RDSS in Mizoram State on DBFOOT basis RFP/ Tender No. T.26011/8/2023-EinC(P)/W-II/46 Dt.14-08-2023
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Section 2. Eligibility Requirements
4. The Bidder shall have positive net worth for each Audited Annual financial statements,
of the last three financial years. The Net worth of Balance Sheet and P&L Account for the
the Bidder should be at least [30]% of the respective Financial Years as per the
estimated Project cost in any of the last three format prescribed in Form 12 given in
Financial Years Section 4

Bidder shall have a minimum ACI of [30]% of the

estimated Project cost at the close of the
preceding financial year

[Net Worth means sum total of the paid up capital

and free reserves (excluding reserves created out
of revaluation reduced by aggregate value of
accumulated losses (including debit balance in
proft and loss account for current yearn and
intangible assets.].

[ACI means minimum investible funds (i.e.,

immediately available funds for investment and
callable capital subject to the limits of investment
in a single investee entity (in the relevant
jurisdiction for a Foreign Investment Fund, or the
maximum permissible investment limit for an AIFn
(as per the SEBI (AIFn Regulations, 2012, as may
be amended from time to time, as applicable].

S.
Requirements Supporting Documents
No.

Please note:
a. In case a Bidder and/(or) it’s Parent(s)/
Affiliate(s) has issued any fresh equity capital
during the current financial year, the same shall
be permitted to be added to the Bidder’s Net
Worth subject to the statutory auditor of the
Bidder certifying to this effect.
b. In case a Bidder and/(or) it’s parent(s)/
Affiliate(s), being a SEBI registered AIF or Foreign
Investment Fund, has received any fresh capital
commitment available for the immediate
deployment during the current financial year, the
same shall be permitted to be added to the
Bidder’s ACI subject to the statutory auditor of
the Bidder certifying to this effect.

8.2 The Sole/ Lead Bidder would have to clearly include and mention the details of all the solution /
component providers given below. However, such solution / component providers may or may not
necessarily be included as a part of the Bidding Consortium. For avoidance of doubt, it is clarified
that the sole bidder/ any member of the bidding consortium can also be a solution/ component
provider, provided that they meet the relevant qualification requirements as mentioned below. The
Sole / lead bidder has to mandatorily mention at least one vendor for each of the solution/
component providers given below in Form 1 of section 4:

a) Smart Meter Manufacturer(s)

b) Head End System (HES) solution provider
c) Meter Data Management System (MDMS) solution provider
d) System Integrator
e) RF Communication Provider (if applicable)

Accordingly, in addition to the requirements provided in 8.1, the various solution / component
providers should also separately meet the following requirements as on date of bid submission or
as on date of replacement of solution/ component provider post award of contract, subject to
necessary approval in writing from the utility. Each of the solution / component providers shall
sign an agreement with the sole/ lead bidder, provided the solution/ component provider is not the
sole/ lead bidder, in the format as specified in Form 23 of section 4, clearly mentioning:

a) their intent to comply with the terms and conditions of the AMISP Contract in the event
the solution/ component provider is selected to undertake the Project
b) their willingness to work with the said sole/ lead bidder; and
c) their proposed roles and responsibilities.

S. No. Requirements Supporting Documents

A. Meter Manufacturer – Technical Requirements
A1. Option 1:
a) References along with requisite
Should have manufactured and supplied
minimum [1,00,000] nos. of Smart contract/ Purchase Order (PO)/
meters (cumulative) on proposed Work Order (WO). The references
communication technology in should indicate client name, scope
India/Global Power Distribution Utility in of work, Project start date (as per
the last 7 (seven) years.
the format prescribed in Form 13);

In case Non-Disclosure agreement

(NDA) is signed withthe client,
Bidder shall provide an
undertaking for the NDA andshall
also provide a client certification
as proof of experience along with
Client Name/ Email Address/
Contact no./ designation etc.
Option 2: b) Documentary evidence of
Should have manufactured and supplied
completion of the Project or other
minimum [20,00,000] nos. of static
electricity meters (cumulative) in documentary evidence indicating
India/Global Power Distribution Utility in completion of supply (e.g. proof of
the last 7 (seven) years. payment received/ proof of asset
capitalized in books of accounts (as
Option 3:
Any meter manufacturer who doesn’t applicable) and client certificate for
satisfy Option 1 & 2 but satisfies supply of material or similar
conditions (A2), (A3) & (A4) below, can proofs) along with contact details of
also be eligible to participate in the bid the client;
as a meter manufacturer. However,
meters procured for this tender from this c) Client certificate and other
particular meter manufacturer/ supplier, documentation for implementation
shall be limited to [25%] of the total
performance/ operation
meters proposed to be implemented as
part of this tender.
A2. Smart meters shall have all the valid test Valid BIS and type-test certificate to be
certificate (issued within the last 5 years) and submitted
BIS certificate, compliant to IS 16444 Part-1*

Note: *At the time of supply of LT-CT operated

Meters, the smart meters shall have all the valid
test certificate and BIS Certificate, compliant to
IS 16444 Part-2.
A3. Should have in-house NABL or ISO/ A valid registration certificate
IEC -17025 accredited Laboratory mentioning issue/renewal/expiry date.
A4. Should have a valid ISO 9001:2015 Copy of valid certificate
Certification
B. Head End System (HES) solution provider – Technical Requirements

RFP for Appointment of Advanced Metering Infrastructure (AMI) Service Provider for Smart Prepaid Metering under
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Section 2. Eligibility Requirements
B1. The HES solution should have been Certificate / report issued by Client /
successfully integrated with at least 2 MDMS OEM / solution provider.
(two) different MDMS/ other utility IT
In case the HES solution provider, has
Solution in India/ Global Utility(ies)
(power/ water/ natural gas/ telecom) in integrated with their own MDMS, then
last 7 (seven) years. a self-certification shall be provided.

C. Meter Data Management System (MDMS) solution provider – Technical Requirements

S. Requirements Supporting Documents
No.
C1. The proposed MDM solution should a) References along with requisite
have been successfully integrated with at
least 2 (two) nos. of different HES contract/ Purchase Order (PO)/
solutions in India/ Global Utility(ies) Work Order (WO). The references
(power/ water/ natural gas/ telecom) in
should indicate client name, scope
last 7 (seven) years.
The proposed MDM solution should of work, Project start date (as per
C2.
have been successfully integrated with at the format prescribed in Form 13
least 2 (two) nos. of different Billing given in Section 4);
Systems in India/ Global Utility(ies)
(power/ water/ natural gas/ telecom) or In case Non-Disclosure agreement
with Billing/ Other IT systems of 2 (two) (NDA) is signed withthe client,
different Indian/ Global Utility(ies) in Bidder shall provide an
last 7 (seven) years. undertaking for the NDA andshall
also provide a client certification
as proof of experience along with
Client Name/ Email Address/
Contact no./ designation etc.
b) Documentary evidence of
completion of the Project or
completion of Go-live status (i.e.,
Go-live certificate, UAT testing
certificate etc.) of the respective
project as per the definition of Go-
Live/ UAT specified therein or other
documentary evidence indicating
completion (e.g., proofof payment
received/ proof of asset capitalized
in books of accounts (as applicable)
and client certificate for supply of
material or similar proofs) along
with contact details of the client
c) Certificate / report issued by Client
/ HES OEM/ solution provider. In
case the MDMS solution provider,
has integrated with their own HES,
then a self- certification shall be
provided.
RFP for Appointment of Advanced Metering Infrastructure (AMI) Service Provider for Smart Prepaid Metering under
RDSS in Mizoram State on DBFOOT basis RFP/ Tender No. T.26011/8/2023-EinC(P)/W-II/46 Dt.14-08-2023
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Section 2. Eligibility Requirements
d)
Client certificate and other
documentation for implementation
performance/ operation.
C3. Should have CMMi (Capability Maturity Copy of valid certificate
Model Integration) Level 3 or IEC/ISO
27001 Certification (Software
Development & Customization), as the
requirement may be

D. System Integrator – Technical Requirements

D1. Should have experience of integration of Certificate / report issued by Client /
HES/MDMS etc. with at least 2 (two) Billing system solution provider.
billing / other utility IT systems in India/
Global Utility(ies) (power/ water/natural
gas/ telecom) in last 7 (seven) years, in
which the meters are in operation for at
least 1(one) year.
D2. • Should have valid ISO 9001:2015 Copy of valid certificate
certification
• Should have IEC/ ISO 27001 certification or
CMMi Level 3 (or above) certifications

S. No. Requirements Supporting Documents

E. RF Technology Solution Provider – Technical Requirements (If applicable)
E1. The RF technology by the RF Solution
a) References along with requisite
provider should have been implemented
in project/(s) with at least [50,000] contract/ Purchase Order (PO)/
(cumulatively) modules / endpoints Work Order (WO). The references
involving Radio Frequency(RF) mesh in should indicate client name, scope
an India/ Global Utility (power/ water/ of work, Project start date (as per
natural gas/ telecom) in the last 7 (seven)
years. the format prescribed in Form 13
given in Section 4);
In case Non-Disclosure agreement
(NDA) is signed with the client,
Bidder shall provide an
undertaking for the NDA andshall
also provide a client certification
as proof of experience along with
Client Name/ Email Address/
Contact no./ designation etc.
b) Documentary evidence of
completion of the Project or
completion of Go-live status (i.e.,
Go-live certificate, UAT testing
certificate etc.) of the respective
project as per the definition of Go-
Live/ UAT specified therein or
other documentary evidence
indicating completion (e.g., proof
of payment received/ proof of
asset capitalized in books of
accounts (as applicable) and client
certificate for supply of material or
similar proofs) along with contact
details of the client;

c) Client certificate and other

documentation for implementation
performance/ operation.

E2. The RF Technology/Solution provider a) Certificate of Incorporation and

should have been in the communications Registration certificate along with
network installation / maintenance
Memorandum & Articles of
services business for the last 1 (one) year
in India. Association.
b) Copy of valid Licenses (In case of RF,
OR

RFP for Appointment of Advanced Metering Infrastructure (AMI) Service Provider for Smart Prepaid Metering under
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Section 2. Eligibility Requirements
The RF Technology/Solution provider Valid certificate issued by Wireless
should have been in the communications Planning & Coordination (WPC)
network installation / maintenance Wing of the Ministry of
services business for the last 3 (three) Communications, GOI) as on date
years outside of India.
of bid Submission.
E3. The RF Technology/Solution provider Signed agreements/ MoUs for
have successfully integrated their NIC/ integration of NIC module or
Communication module with at least 3
Certificate of successful integration.
(three) different makes of smart meters
in India.

8.3. For the purposes of satisfaction of Technical Requirement, the following shall apply:
a) Eligible Projects, as referred in Technical Requirement, shall mean works contracts for developing
asset/ facility in India or abroad which involve building/ installing, and commissioning/ go-live
such asset/ facility but shall not include any assignment where the scopeis limited to only (i) supply
of goods or (ii) supply of manpower.
b) Projects that have achieved completion/ or have achieved commissioning/ go-live as identified in
the Project document(s) at least 7 (seven) Days prior to the Bid Submission Deadline shall be
considered.
c) The Technically Evaluated Entity must have either executed itself/ paid for such projects or must
own at least 26% of the shareholding in the company that has executed the project(s) up to the
date of commissioning of such project.
d) For the purpose of clause, 8.1 above, Infrastructure sector is defined under Definitions in Section
3. In reference to this, Energy efficiency projects in Electricity distribution sector shall also be
considered.
e) For the purpose of clause, 8.1 & 8.2 (A) to (E) above, the Eligible Project(s) in the:
i. Power sector shall mean projects relating to generation or transmission or
distribution of electricity;
ii. Water sector shall mean projects relating to water treatment including
desalination or water supply (rural or urban) or wastewater / sewerage or drainage
or water pipelines;
iii. Natural gas sector shall mean projects relating to natural gas transmission or
distribution; and
iv. Telecom sector shall mean projects relating to infrastructure cabling or
communication systems for setting up Wide Area Network (WAN) or Local Area
Network (LAN) or Internet Services or VOIP solutions, etc.

8.4. For the purposes of satisfaction of Financial Requirement, the following shall apply:

a) In the event Bidder is a Consortium, the financial requirement shall be met individually and
collectively by all the Members in the Bidding Consortium. The financial requirement to be
met by each Member of the Bidding Consortium shall be as detailed below:
(i) The Lead Consortium Member/ Lead Bidder shall meet not less than 51% of the
minimum financial requirement criteria given at clause no.8.1 (4) above.
(ii) and each of the other Consortium Member(s) individually shall meet not less
than 5% of the minimum financial requirement criteria given at clause no. 8.1
(4) above.

Section – 3: Instructions to Bidders and Bid Data Sheet

TABLE OF CONTENT

A. General Provisions ...........................................................................................................31

1. Definitions ....................................................................................................................31
2. Introduction ..................................................................................................................35
3. Conflict of Interest .......................................................................................................37
4. Bidders to Inform Itself Fully ......................................................................................38
5. Fraud and Corruption ...................................................................................................39
6. Eligibility and Qualification Requirements .................................................................39
B. Preparation of Proposals .................................................................................................39
7. General Considerations and Instructions .....................................................................39
8. Cost of Bidding / Preparation of Proposal ...................................................................40
9. Language ......................................................................................................................41
10. Documents Comprising the Proposal and List of Forms .................................................. 41
11. Only One Proposal .......................................................................................................41
12. Proposal / Bid Validity & Bid Security .......................................................................41
13. Clarification and Amendment of RFP .........................................................................43
14. Preparation of Bid/ Proposal and Bid Formats ............................................................43
15. Technical Bid/ Proposal Format and Content ..............................................................44
16. Financial Bid/ Proposal Format and Content...............................................................48
C. Submission, Opening and Evaluation ............................................................................49
17. Submission of Bids/ Proposals and Bid Submission Deadline ....................................49
18. Confidentiality .............................................................................................................51
19. Opening of Technical Bids/ Proposals .........................................................................51
20. Bid/ Proposals Evaluation Overview and Verification/ Clarifications ........................51
21. Evaluation of Technical Bids/ Proposals .....................................................................53
22. Opening of Financial Proposals .................................................................................. 53
23. Evaluation of Financial Bids/ Proposals ......................................................................54
24. Deviations, Reservations and Omissions .....................................................................54
D. Award of Contract .......................................................................................................... 55
27. Utility’s Right to Vary Quantities at the time of Award ..............................................55
28. Letter of Award ............................................................................................................56
29. Signing of Contract and Contract Performance Security.................................................. 56
30
Section 3. Instructions to Bidders and Bid Data Sheet

E. Bid Data Sheet ..................................................................................................................59

Annexure I (BDS) ...................................................................................................................75
Checklist of Required Forms ............................................................................................... 65
PART II .................................................................................................................................335
A. Form of Contract..........................................................................................................338
B. Form of Contract .........................................................................................................341
II. General Conditions of Contract ....................................................................................345
PART III ...............................................................................................................................396
Contract Related Forms ......................................................................................................396

Instructions to Bidder
A. General Provisions
1. Definitions 1.1 Definitions
(a) “Affiliate” shall mean a company or AIF or Foreign
Investment Fund that either directly or indirectly:
controls or
is controlled by or
is under common control with
a Bidder and “control” mean either (i) ownership by one
company or AIF or Foreign Investment Fund of 26% of the
voting rights of the other company or AIF or Foreign
Investment Fund, as the case may be or (ii) an AIF orForeign
Investment Fund that has the power to direct the management
and policies by operation of law or contract;

(b) “Alternative Investment Fund” or “AIF”” shall have

the meaning as ascribed to the term ‘alternative investment fund’
under Regulation 2(1)(b) of the Securities and Exchange Board
of India (Alternative Investment Funds) Regulations,2012 (as
may be amended from time to time)

(c) “ACI” shall mean minimum investible funds (i.e.

immediately available funds for investment and callable capital,
net of estimated expenditure for administration and management
of the fund) subject to the limits of investment in asingle investee
entity (in the relevant jurisdiction for a Foreign Investment
Fund, or the maximum permissible investment limitfor an AIF)
(as per the Securities and Exchange Board of India (Alternative
Investment Funds) Regulations, 2012, as may be amended from
time to time).
In case of an AIF or Foreign Investment Fund using ACI, ACI
would be considered as per the certificate issued by statutory
auditor (or such other certificate as filed with the regulator in
the relevant jurisdiction) not older than 1 (one) months prior
to the date of Bid Submission;

(d) “AMISP Service Charge” shall mean the payment to

be made by the Utility to the AMISP in INR per meter per month
for each category of meter as quoted in the Bid;

(e) “AMISP Contract” or “Contract” shall mean the

Contract to be entered into between the Selected Bidder in the
event the Selected Bidder is an individual entity, Lead Bidder in
the event the Selected Bidder is a Consortium and the SPV,
incorporated by the Selected Bidder in the event formation of
SPV is mandatory/ opted and permitted as per Bid Data Sheet
0
and the Utility, for undertaking the Project;

0 Lead Bidder in the event the Selected Bidder is a Consortium

(f) “Bid” shall mean the bid submitted by a Bidder(s) in

response to this RFP and shall include the Technical Bid and the
Financial Bid;

(g) “Bidder(s)” shall mean individual entity or

Consortium of entities bidding in response to this RFP. The
Bidder can either be a company incorporated under the
applicable laws of their relevant jurisdiction or an AIF or a
Foreign Investment Fund;

(h) “Bidding Consortium” shall mean the Consortium of

entities bidding for Project after executing Consortium
Agreement as per the terms and conditions of this RFP;

(i) “Bid Data Sheet (BDS)” means an integral part of the

Instructions to Bidders (ITB) Section 3, that is used to reflect
issues, details and conditions specific to the procurement, to
supplement and/or modify the provisions of ITB.

(j) “Bid Submission Deadline” shall have the meaning as

ascribed thereto in ITB 17.5;

(k) “Conflict of Interest” shall have the meaning as

ascribed thereto in ITB 3;

(l) “Consortium Member” shall mean any Member ofthe

Bidding Consortium other than the Lead Consortium Member;

(m) “Contractor” shall mean the same as “AMISP”;

(n) “Contract Price” shall have the meaning as ascribed

thereto in Section 7;
(o) Day” means a calendar day, unless otherwise specified
as “Business Day”. A Business Day is any day that is an official
working day of Utility. It excludes Utility’s official public
holidays.

(p) “Financial Bid” shall have the meaning as ascribed

thereto in ITB 16;

(q) "Financially Evaluated Entity" shall mean the

company which has been evaluated for the satisfaction of the
financial requirement set forth in Clause 8 of Section 2;

(r) “Financial Proposal” shall mean the same as Financial

Bid;

(s) “Financial Year” or “FY” shall mean the period

starting from 1st April of a calendar year to 31st March of the
consecutive calendar year;

(t) “Foreign Investment Fund” shall mean any pooled

investment vehicle or investment fund which is registered or
recognized with a securities market/banking regulator of a

“foreign jurisdiction”;

(u) “Foreign Jurisdiction” means a country, other than

India, whose securities market regulator is a signatory to
International Organization of Securities Commission’s
Multilateral Memorandum of Understanding (IOSCO's
MMOU) or a signatory to bilateral Memorandum of
Understanding with the Securities and Exchange Board of India,
and which is not identified in the public statement of Financial
Action Task Force as a jurisdiction having a strategic Anti-
Money Laundering or Combating the Financing of Terrorism
deficiencies to which counter measures apply or a jurisdiction
that has not made sufficient progress in addressing the
deficiencies or has not committed to an action plan developed
with the Financial Action Task Force to address the deficiencies
and are allowed to make investment Mizoram State in terms of
applicable law;

(v) “ITB” (this Section 3 of the RFP) means the

Instructions to Bidders that, along with other Sections, provides
the Bidders with all information needed to prepare their
Proposals.

(w) “Lead Consortium Member” or “Lead Bidder” shall

mean the Member of the Bidding Consortium, designated as
such by the other members of the Consortium, having authority
to represent all the members before the Utility;

(x) “Meter-months”: At any point of time, meter-months

of the AMI system is calculated as the sum of number ofmonths
from operationalization of the meter or Operational Go-Live,
whichever is later, for all meters installed and commissioned by
the AMISP, taking into account all Change Orders issued by the
Utility;

(y) “Month” shall mean calendar months unless otherwise

specified.

(z) “Operational Go-live” shall have the meaning as ascribed

thereto in Clause 9.6 of Section 6 of the RFP Document;

(aa) “Parent(s)” shall mean an entity that is either (i) a Company or

an AIF or a Foreign Investment Fund that holds at least twenty
six percent (26%) of the paid - up equity capital directly or
indirectly in the Bidder, as the case may be; or (ii) an AIF or
Foreign Investment Fund that has the power to direct the
management and policies by operation of law or contract;

(bb) “Project” shall mean the Utility’s AMI Project defined in

Clause 1 of Section 6 of the RFP Document;

(cc) “Proposal” shall mean the same as Bid and shall

include the Technical Proposal and the Financial Proposal;

(dd) “Request for Proposal” or “RFP” means this Tender of

which the number, name and details have been mentioned in Bid
Data Sheet, including all its Volumes/ Sections/ Forms/
Annexures/ Appendices etc., for Appointment of AMISP
(including all clarification/ addendum/ amendment/
corrigendum/ etc. issued from time to time);

(ee) “RFP Document” shall have the same meaning as ascribed

thereto in ITB 2.1 and ITB 2.1.1

(ff)“Service(s)” or “Related Service(s)” shall mean any Service(s)

performed or to be performed as a part of the Project by the
AMISP;

(gg) “Special Purpose Vehicle” or “SPV” shall mean a company

incorporated under Companies Act, 2013 for the purpose of
executing the Project as set out in in Clause 1 of Section 6;

(hh) “Sub-Contractor” shall mean any person, natural or legal,

including manufacturers, to whom execution of any part of the
AMISP Contract, including preparation of any design or supply
of the AMI Project, is sub-contracted directly or indirectly by
the Contractor, and includes its legal successors or permitted
assigns;

(ii) “Technical Bid” shall have the meaning as ascribed thereto in

ITB 15;

(jj) “Technical Proposal” shall mean the same as Technical Bid;

(kk) "Technically Evaluated Entity" shall mean the company

which has been evaluated for the satisfaction of the technical
requirement set forth in Clause 8 of Section 2;

(ll) “Tender” shall mean the same as “RFP”;

(mm) “Tender Fee” shall mean the fees submitted with the RFP;

(nn) “Total Meter-months”: Total Meter-months of the AMI

system is calculated as the product of total number of smart
meters installed, integrated and operationalized in the Project
(by taking into account all Change Orders issued by the Utility)
and 93 (ninety-three) months commencing post Operational Go-
Live.

(oo) “Utility” means the entity, named, and as briefly described in

Bid Data Sheet, that has issued the Request for Bids for
Appointment of Advanced Metering Infrastructure (AMI)
Service Provider for Smart Prepaid Metering in India on Design
Build Finance Own Operate Transfer (DBFOOT basis), to enter
into a Contract for Design Build Finance Own Operate Transfer
(DBFOOT) AMI system in the Project area as per the RFP
Document.

(pp) "Ultimate Parent Company" shall mean an entity which owns

at least twenty six percent (26%) equity in the Sole Bidder or

Member of a Consortium, (as the case may be) and in the
Technically Evaluated Entity and/or Financially Evaluated Entity
(as the case may be) and such Sole Bidder or Member of a
Consortium, (as the ease may be) and the Technically Evaluated
Entity and/or Financially Evaluated Entity (as the case may be)
shall be under the direct control or indirectly under the common
control of such entity.

(qq) "Infrastructure sector" shall mean such sectors notified by

Department of Economic Affairs in its Gazette Notification no.
13/1/2017-INF dated 26th April 2021 and as amended from time
to time.

1.1.1 Capitalized terms used herein but not defined specifically shall
have the meaning as ascribed to them in Section 5 and Section
6, and elsewhere in RFP Document.

1.2 Singular and Plural: Where the context so requires, words

imparting the singular only also include the plural and vice
versa.

1.3 Headings and Marginal Notes: Headings and marginal notes

to the terms and conditions of the Contract are not deemed to
form part thereof nor are to be taken into consideration in the
interpretation or construction thereof or of the Contract.

2. Introduction 2.1 This Request for Proposal (RFP) is issued by the P&E Dept.
(a) About this Request Mizoram/2023 for selecting the AMISP to implement Utility’s AMI
for Proposal Project. This RFP Document provides the overall structure of the
document (as outlined in the beginning of the document in the section
titled “Summary, Abbreviations & Table of Content”), requirements
and general terms and conditions applicable to each Bidder.
2.1.1 The RFP Document (also referred to as the bidding
document) consist of Parts I, II, and III, which include all the
sections indicated below, and should be read in conjunction
with any Addenda/ Corrigenda/ Amendments/ Clarifications
etc. issued thereto from time to time in accordance with this
Section 3.
PART I Bidding Procedures and Requirements
• Section 1 - Request for Proposal Notice
• Section 2 - Eligibility Requirements
• Section 3 - Instructions to Bidders and Bid Data Sheet
• Section 4 - Bidding Forms - Technical Proposal
• Section 5- Bidding Forms - Financial Proposal
• Section 6 - Project Requirements
PART II Contract Form and Conditions of Contract
• Section 7 – Contract Form and Conditions of Contract

PART III Contract Related Forms

• Section 8 – Contract Related Forms

2.2 Bidding against the Request for Proposal shall be under Two
Envelope Single Stage Bidding Process. The bidding process will
(b) Bidding Process and be conducted online with Electronic – Procurement System e-
Electronic- Tendering as specified in BDS.
Procurement System

2.2.1 The Bidders who wish to participate in online Tenders will

have to procure/ should have legally valid digital signature
as per Information Technology Act, 2000 using which they
can sign their electronic Bids.
2.2.2 All Bids should be digitally signed. For details regarding di-
gital signature certificate and related training, the Bidder
should contact at the address mentioned in BDS.

2.3 The Bidders are invited to submit their Proposal comprising a

Technical Proposal and a Financial Proposal, for award of Contract
named in the BDS. The Proposal will be the basis for evaluation and
holding discussions, if required, and ultimately signing the Contract
with the Selected Bidder.
(c) Study of Utility’s
Existing Systems
2.4 A standard brief regarding detail of existing systems relevant to the
AMI Project has been provided in BDS. However, notwithstanding
the same, all Bidders are advised to visit and examine the site and
existing facilities, and obtain for itself, on its own responsibility and
cost, all information that may be necessary for preparing the Bid. The
cost of visiting the site shall be at the Bidder’s own expense.

2.5 The Bidder and any of its personnel or agents shall be granted
permission, through the assistance of the Utility, by the Utility to
enter upon its premises and lands for the purpose of such inspection,
but only upon the express condition that the Bidder, its personnel and
agents will release and indemnify the Utility and its personnel and
agents from and against all liability in respect thereof and will be
responsible for death or personal injury, loss of/or damage to
property and any other loss, damage, costs and expenses incurred as
a result of the inspection.

2.6 The Bidder’s designated representative(s) is/are invited to attend a

pre-bid meeting at Bidder’s expense, which shall take place at the
time and venue specified in the BDS

2.7 The purpose of the meeting will be to clarify any issues regarding
this RFP in general and the scope of work in particular.
(d) Pre-Bid Meeting

2.8 The Bidder may submit any question or query to Utility in writing,
to reach Utility not later than one week before the meeting as per the
format given in BDS. It may not be practicable at the meeting to
answer questions received late, but questions and responses will be

transmitted as indicated hereafter.

2.9 Minutes of the meeting, including the text of the questions raised and
the responses given, together with any responses prepared after the
meeting, will be transmitted through the e-Procurement System
mentioned in ITB 2.2 without delay to all prospective Bidders who
have downloaded the RFP.

2.10 Non-attendance at the pre-bid meeting will not be a cause for

disqualification of a Bidder

3. Conflict of 3.1 A Bidder shall not have a conflict of interest that affects the
Interest Biddingprocess (the “Conflict of Interest”). In the event a Bidder
is found to have a Conflict of Interest, the Utility may choose to
reject the Bid, terminate the AMISP Contract (in the event it has
been awarded) as per termination clause in the AMISP Contract.
Any Bidder found to have a Conflict of Interest shall be
disqualified.

3.2 A Bidder shall be deemed to have a Conflict of Interest affecting

the bidding process, if:

(a) the Bidder or its Member (or any constituent thereof) and any
other Bidder or its Member (or any constituent thereof) have
common controlling shareholders or other ownership interest;

Provided that this disqualification shall not apply in cases where

the direct or indirect shareholding of a Bidder or its Member (or
any shareholder thereof having a shareholding of more than 15%
(fifteen per cent) of the paid up and subscribed share capital of
such Bidder or its Member, as the case may be) in the other
Bidder or its Member, is less than 15% (fifteen per cent) of the
subscribed and paid-up equity share capital thereof;

Provided further that this disqualification shall not apply to any

ownership by a bank, insurance company, pension fund or a
public financial institution referred to in sub-section (72) of
section 2 of the Companies Act, 2013.

For the purposes of this Clause, indirect shareholding held

through one or more intermediate persons shall be computed as
follows: (i) where any intermediary is controlled by a person
through management control or otherwise, the entire
shareholding held by such controlled intermediary in any other
person (the “Subject Person”) shall be taken into account for
computing the shareholding of such controlling person in the
Subject Person; and (ii) subject always to sub-clause (a) above,
where a person does not exercise control over an intermediary,

which has shareholding in the Subject Person, the computation

of indirect shareholding of such person in the Subject Person
shall be undertaken on a proportionate basis; provided, however,
that no such shareholding shall be reckoned under sub-clause (ii)
if the shareholding of such person in the intermediary is less than
26% of the subscribed and paid up equity shareholding of such
intermediary; or

(b) a constituent of such Bidder is also a constituent of another

Bidder; or

(c) such Bidder or its Member thereof receives or has received

any direct or indirect subsidy, grant, concessional loan or
subordinated debt from any other Bidder or its Member, has
provided any such subsidy, grant, concessional loan or
subordinated debt to any other Bidder or its Member; or

(d) such Bidder has the same legal representative for purposes of
this Bid as any other Bidder; or

(e) such Bidder, has a relationship with another Bidder, directly

or through common third party/ parties, that puts either or both
of them in a position to have access to each other’s information
about, or to influence the Bid of either or each other; or

(f) such Bidder has participated as a consultant to the Authority

in the preparation of any documents, design, or technical
specifications of the Project.
Explanation: In case a Bidder is a Consortium, then the term
Bidder as used in this Clause shall include each Member of
such Consortium.
4. Bidders to 4.1 The Bidder shall make independent enquiry and satisfy itself with
Inform Itself Fully respect to all the required information, inputs, conditions
(including site conditions) and circumstances and factors that
may have any effect on its Bid. Once the Bidder has submitted
the Bid, the Bidder shall be deemed to have examined the laws
and regulations in force, and fixed its price taking into account all
such relevant conditions and also the risks, contingencies and
other circumstances which may influence or affect the Services
performed within the scope of work, as provided in this RFP.
Accordingly, the Bidder acknowledges that, on being selected, it
shall not be relieved from any of its obligations under the RFP
Documents nor shall be entitled to any extension of time for
commencement of Services or financial compensation for any
reasons whatsoever attributable to AMISP.

4.2 The Bidders should particularly acquaint themselves with the

technical requirements of Utility’s systems, operations, assets,
equipment, statutory codes, and standards.

4.3 The Bidder shall familiarize itself with the procedures and time
frames required to obtain all consents, clearances and permits
required for implementation of the Project

5. Fraud and 5.1 Utility requires compliance with the Anti-Corruption Guidelines/
Corruption Laws in force of the relevant Government/ its instrumentalities/
Utility.
6. Eligibility and 6.1 The eligibility and qualification requirements for submission of
Qualification Proposals against the RFP are given in Section 2. Proposals, if
Requirements any, from Bidders not complying with the same shall be out-
rightly rejected and shall not be considered for evaluation.

B. Preparation of Proposals
7. General 7.1 In preparing the Proposal, the Bidder is expected to examine the
Considerations and RFP Document in detail. Material deficiencies in providing the
Instructions information or documentation requested in the RFP Document
may result in rejection of the Proposal.

7.2 All Bidders shall comply with the dates and amounts indicated in
Section 1 of this RFP.

7.3 The Bidders shall comply with and agree to all the provisions of
this RFP for various bidding considerations including but not
limited to eligibility, costs, payments, information regarding
Utility’s systems, bid formats, Bid submission and other
considerations.

7.4 The Bidders shall be evaluated based on the requirements,

criteria, norms, and procedures laid out or included by reference,
in this Section 3 of the RFP Document.

7.5 The Bidders shall be required to undertake the scope of work for
the Project indicated in Section 6 of the RFP Document.

7.6 The Bidders must conform to the requirements and provide a list
of equipment (including any special equipment) necessary to
meet the technical specifications, functional & performance
require14ments as specified in the Section 6 of RFP Document
as per the format provided in Form 14 in Section 4. The
equipment supplied shall confirm to all the requirements under
all applicable laws including any order issued by the central
government including Order No No.9/16/2016-Trans-Part (2)
dated 18 November 2020, Order No. F/No.6/18/2019-PPD by
Ministry of Finance, Department of Expenditure, Public
Procurement Division dated 23 July 2020, latest Government of
India Guidelines for Make in India, Domestically manufactured
products, Atmanirbhar Bharat and circulars DIPP Office
Memorandum No. P-45021/2/2017-PP (BE-II) date:16th Sept.
2020, MeitY Circular No.1(10)/2017-CLES dated 06.12.2019
and Order No. 11/05/2018-Coord. by the Ministry of Power

dated 17 September 2020 including any amendments or

modifications to the same from time to time.

7.7 Bidder shall submit ‘Clause by Clause’ compliance to the RFP

document including the AMISP Contract and the technical
specifications and functional requirements (with amendments, if
any) as per the format prescribed in Form 15 given in Section 4.

7.8 Bidder’s Proposal shall include sufficient information and

supporting documentation in order to determine compliance
without further necessity for inquiries.

7.9 The Bidder’s Proposal shall clearly identify all features

described in the specifications along with any supporting
reference material in accordance with ITB 15.13 as per the
format prescribed in Form 3 given in Section 4.

7.10 An analysis of the technical specifications, functional and

performance requirements of the AMI system as provided in
Section 6 may lead the Bidders to conclude that additional items
(for example communication repeater, router etc.) are required
that are not specifically mentioned in this specification. The
Bidders shall be responsible for installing such items (at no
additional cost to the Utility) such that a reliable and fully
functional AMI system is implemented that meets or exceed the
capacity and performance requirements. Such materials shall be
deemed to be within the scope of the AMISP Contract. To the
extent possible, the Bidder shall identify and include all such
additional items in their proposal.

7.11 The Bidders are advised to visit sites (at their own expense), prior
to the submission of the proposal, and make surveys and
assessments as deemed necessary for proposal submission.

7.12 Failure by Utility to require information from a Bidder that has

not been properly provided shall not be construed as waiver on
the part of Utility of the obligation of the Bidder to furnish the
said data / information unless the waiver is in writing.

7.13 Bid submitted by the Bidders before the Bid Submission

Deadline, shall become the property of the Utility and shall not
be returned to the Bidders.

7.14 The cost of all stamp duties payable for executing the RFP, Bid
Documents or Project shall be borne by the Bidders.

7.15 No interest shall be paid to the Bidder on any amount submitted

to Utility, whether to be returned or not.

8. Cost of 8.1 The Bidder shall bear all costs associated with the preparation and
Bidding / submission of its Proposal, including post-bid discussions,
Preparation of technical and other presentations etc., and Utility shall not be
Proposal responsible or liable for those costs, regardless of the conduct or

outcome of the selection process. Utility is not bound to accept

any proposal and reserves the right to annul the selection process
at any time prior to Contract award, without thereby incurring any
liability to the Bidder.
9. Language 9.1 Bid/Proposal prepared by the Bidders and all correspondence and
documents relating to the Bid exchanged by the Bidder and
Utility and its associates shall be written in the English language.

10. Documents 10.1 The Proposal shall comprise the documents and forms mentioned
Comprising the in this Section in general and listed in Section 4 and Section 5 in
Proposal and List particular. A Document Checklist for the same as well as the list
of Forms of forms referred to in this RFP Document is provided in BDS.

11. Only One 11.1 A Bidder shall submit only one Bid in the same bidding process,
Proposal either individually as a Sole Bidder or as a Lead Member of a
Bidding Consortium. Any member of the bidding consortium,
including its Parent(s) and/or Affiliate(s), whose technical and
financial capabilities are showcased for meeting the criteria as
mentioned in Clause 8.1 of Section 2, shall not separately
participate directly or indirectly in another bid in the same bidding
process for meeting the criteria as mentioned in Clause
8.1 of section 2.

12. Proposal / Bid 12.1 The Bid/ Proposal submitted by the Bidder(s) shall be valid for a
Validity & Bid period of specified in BDS reckoned from the Bid Submission
Security Deadline specified in ITB 17 as may be extended from time to
time.
12.1.1 All such offers, and terms and conditions set forth in this RFP
shall be valid for the AMISP till the successful completion of the
Project.
12.1.2 In exceptional circumstance, Utility may solicit the Bidder’s
consent to an extension of the Bid validity period. The request
and responses thereto shall be made in writing or by email. If a
Bidder accepts to extend the validity, the Bid Security shall also
be suitably extended. A Bidder may refuse the request without
forfeiting its Bid Security. A Bidder granting the request will not
be required or permitted to modify its Bid.

12.2 The Bidder shall furnish as part of its Technical Bid, a Bid
security in original form, and in the amount specified in the
BDS.

12.3 Pursuant to ITB 12.2, the Bid Security shall be a demand

guarantee, and in any of the following forms, at the Bidder’s
option:
(a) an unconditional bank guarantee issued by any of the banks
mentioned in BDS;
(b) Bid Security in other forms, if specified in the BDS.
In the case of a bank guarantee, the Bank Guarantee for Bid Se-
curity shall be provided by the Lead Consortium Member/ Sole

Bidder in the format prescribed in Form 6 included in Section 4,

Bidding Forms - Technical Proposal. The bid security shall be
valid for 90 (ninety) Days beyond the end of validity period of
the Bid specified in ITB 12.1. This shall also apply if the period
of the Bid validity is extended.

12.4 Any Bid not accompanied by a substantially responsive Bid

Security a specified, shall be rejected by the Utility as non-
responsive.

12.5 If the Bid Security from any Bidder is forfeited or lapsed either
partly or wholly during the Bid process, then such Bidders and
Consortium are liable for rejection.

12.6 Bid Security of unsuccessful Bidders shall be returned as

promptly as possible upon the successful bidder’s signing the
contract and furnishing the Performance Security pursuant to
ITB 29.

12.7 The Bid Security of the Selected Bidder shall be returned as

promptly as possible once the AMISP has signed the Contract
with the Utility and furnished the required Performance
Security.

12.8 The Bid Security may be forfeited if

12.8.1 The Bidder withdraws/ modifies/ substitutes its Bid during
the period of Bid validity as specified in ITB 12.1 or any ex-
tension thereto provided by the Bidder;
12.8.2 Bid is rejected for existence of conflict of interest, or more
than one bid being submitted by a Bidder
12.8.3 Bid submitted by a Consortium is not accompanied by Con-
sortium Agreement in the form provided in this RFP.
12.8.4 The Selected Bidder:
12.8.4.1 Fails to sign the AMISP Contract; or
12.8.4.2 Fails to furnish a Performance Security in accord-
ance with ITB 29; or is found to have submitted
false particulars/ fake documents; or
12.8.4.3 refuses to execute the work at its agreed
scope/quoted rates, after Utility issues the Letter of
Award
12.8.4.4 is involved in incidents of manipulation of rates
either by cartelization or otherwise.

a. Extension of 12.9 Utility will make its best effort to complete the bidding process
Proposal Validity and award the contract prior to the date of expiry of the Bid/
Proposal validity. However, should the need arise, Utility may
request, in writing, all Bidders who submitted Bids/Proposals
prior to the Bid Submission Deadline to extend the Proposals’
validity.

12.10 If the Bidder agrees to extend the validity of its Proposal, it

shall be done without any change in the original Proposal.

12.11 The Bidder has the right to refuse to extend the validity of its
Proposal in which case such Proposal will not be further
evaluated.
13. Clarification 13.1 Bidders may seek clarifications on this RFP in writing, through
and Amendment of a letter, fax or email to reach Utility no later than the period
RFP specified in BDS.

13.2 Utility may issue clarification only, at its sole discretion, which
is considered reasonable by it.

13.3 Any such clarifications issued shall be sent to all the Bidders to
whom the RFP has been issued. Any such clarification shall
also be hosted on the website of the Utility and transmitted
through the e-Procurement System mentioned in ITB 2.1.

13.4 Utility is not under any obligation to entertain/ respond to

suggestions made or to incorporate modifications sought for.

13.5 For the avoidance of any doubt, it is hereby clarified that the
Utility is not obliged to extend the Bid Submission Deadline on
account of clarifications sought in accordance to ITB 13.4.

13.6 During the bidding process, Utility, for any reason may modify
the RFP, including the timelines, by issuance of addendum /
modification / errata and / or a revised document.

13.7 Revisions or amendments in the bidding guidelines may cause

Utility to modify amend or supplement the RFP to be in
conformance with any applicable Law. Such document shall be
notified in writing through the e-Procurement System
mentioned in ITB 2.1, or letter or fax or e-mail to all the entities
who have downloaded the RFP, and the same shall be binding
on them.

13.8 Utility shall not be responsible for any delay in receipt of the
addendum/ modification/ errata and/ or revised document and
receipt of the same by the Bidders shall be presumed by Utility
upon taking all reasonable steps to notify the Bidders. Late
receipt of any addendum/ modification/ errata and/ or revised
document will not relieve the Bidder from being bound by that
modification or the Bid Submission Deadline. All such
amendments/modifications shall be issued at least 7(seven)
working days prior to the Bid Submission Deadline.

13.9 In order to provide reasonable time to the Bidders to take the

modification into account in preparing their Bid, or for any
other reasons, Utility may, at its discretion, extend the deadline/
timeline for Bid submission.
14. Preparation of 14.1 The Bidder shall prepare its Bid and furnish required information
Bid/ Proposal and and documents as per the guidelines, formats,forms, schedules,
Bid Formats fees, and other specification in this Section,

as well as the RFP Document in general.

14.2 Strict adherence to the formats/ forms, wherever specified, is

required. Wherever information has been sought in specified
formats, the Bidder shall refrain from referring to brochures or
pamphlets. Non-adherence to formats and/ or submission of
incomplete information may be a ground for declaring the Bid
as non-responsive. Each format must be duly signed and
stamped by the authorized signatory of the Bidder.
15. Technical Bid/ 15.1 The Technical Bid/Proposal shall be prepared using the Forms
Proposal Format provided in Section 4 of the RFP and shall comprise the
and Content information, details and documents listed in subsequent clauses
herein The Technical Bid/ Proposal shall not include any
financial information. A Technical Proposal containing
material financial information shall be declared non-
responsive.

15.2 The Technical Bid shall contain the list of all participating
Consortium Members and Sub-contractor(s) (if applicable)
participating in the Bid as per the format prescribed in Form 1
given in Section 4. Furthermore, the Technical Bid shall
contain a covering letter by the Lead Consortium Member/ Sole
Bidder duly designated and signed by all Members of that
Bidding Consortium as per the format prescribed in Form 8
given in Section 4.

15.3 The Technical Bid shall contain a legally enforceable Consortium

Agreement (in case Bidder is a Consortium) entered amongst
all Members of that Bidding Consortium, designating one of
the Members to be the Lead Consortium Member as per the
format prescribed in Form 8 given inSection 4. In the absence
of a duly executed Consortium Agreement, the Bid shall not be
considered for evaluation and will be rejected.

15.4 The Technical Bid shall contain Power of Attorney from each
Consortium Member in favour of the Lead Consortium
Member as per the format prescribed in Form 9 given in Section
4. All submissions and representations by the Lead Member
shall be deemed to be on-behalf of the entire consortium and
shall be binding all the members of the Consortium.

15.5 In case a Sole Bidder or any Consortium Member is a foreign entity,

then it may submit a Board resolution/ Power of Attorney/
authorization, which should satisfactorily and unambiguously
encompass all the terms and conditions of the Power of
Attorney prescribed in Form 9 given in Section 4.In the event
of Award of Contract, such foreign entity(ies) shall be required
to have a registered office (under the Companies Act 1956/
2013 with Registrar of Companies) in India.

15.5.1 Provided further that such Board resolutions/Power of

Attorney/authorization, as specified above, in case of a

foreign entity, shall be supported by an unqualified opinion
issued by the legal counsel of such foreign entity, stating that
the Board resolutions are in compliance with the applicable
laws of the respective jurisdictions of the issuing company
and the authorizations granted therein are true and valid. In
the case of a foreign entity, in the event, any and/or all of
the documents/resolutions are in any other language other
than English, then a duly notarized copy of such translation
shall also be required to be submitted.

15.6 The Lead Consortium Member/ Sole Bidder shall designate one
person to represent the Bidding Consortium/ Bidder in its
dealings with Utility. The person designated by the Lead
Consortium Member/ Sole Bidder (registered Company) shall
be authorized through a Power of Attorney as per Form 10
given in Section 4 to perform all tasks including, but not
limited to, providing information, responding to inquiries,
signing of Bid on behalf of the Consortium, etc. and attach the
same in theTechnical Bid.

15.7 The Technical Bid shall contain signed Letter of Consent as per
Form 11 given in Section 4 from each Consortium Member
that the Bid has been reviewed and each element of the Bid is
agreedto by them including but not limited to any commitment
in theProject.

15.8 The Technical Bid shall contain the Tender Fees and the Bid
Security as per the format prescribed in Form 6 given in
Section4.

15.9 The Technical Bid shall contain all documents required to

prove/substantiate the Eligibility and Qualification
Requirements of the Bidders or the Bidding Consortium
specified in ITB 6.1 and Section 2 (as per the format
prescribedin Form 2 given in Section 4):
a) Company profile document with evidence of fields of
competence for each Consortium Member
b) Attested copy of Certificate of Registration/ Incorpora-
tion issued by the Registrar of Companies for each
Consortium Member/ Bidder
c) Certificate of Commencement of Business issued by the
Registrar of Companies for Lead Consortium Member/
Sole Bidder clearly indicating the number of years of
operation.

15.10 The Bidder shall submit a preliminary Project implementation

plan along with the Bid which shall include at least the follow-
ing activities (as per the format prescribed in Form 3 given in
Section 4).

15.11 In case of Award of the AMISP Contract, the detailed Project

implementation plan, submitted as part of the Technical Bid,
shall be revised and submitted by the AMISP, in consultation
with the Utility, to ensure smooth takeover of existing Utility
systems and any ongoing Services under the scope of the AMI
Project.

15.12 The Technical Bid of the Bidder shall contain the indicative List
of Material and Services in the format prescribed in Form 14 as
given in Section 4 without any mention of costs/ prices.

15.13 The List of Material and Services shall be accompanied by the

detailed specifications of the supply in the Technical Bid
demonstrating responsiveness of the quoted Solution. The Bid-
der shall also indicate the country of origin of each equipment
in Form 14 as given in Section 4. For supply of equipment /
material from the country of origin other than India, the bidder
shall submit performance certificate in support of satisfactory
operation in India or a country other than the country of origin
having climatic and operational conditions including ambient
temperature similar to that of India for more than number of
years, indicated in BDS in accordance with Order No.
11/05/2018-Coord. dated 17 September 2020 issued by the
Ministry of Power including any amendments or modifications
to the same from time to time.

15.14 The Technical Bid of the Bidder shall contain the names and de-
tails of the suitably qualified Bidder’s representative and Key
Personnel to perform the AMISP Contract as per the format
provided in Form 4 given in Section 4. The data on their exper-
ience should be supplied using the Form 5 given in Section 4
for each candidate proposed.

15.15 Any removal/ change/ replacement of Key Personnel (as

provided in Form 4 and 5 given in Section 4) shall be notified
to Utility within 7(seven) working days along with the Cur-
riculum Vitae (CV) of the personnel replacing the previous
personnel. The personnel replacing the previous key personnel
shall have equivalent or better educational qualification and
relevant professional experience

15.16 Undertaking from the Technically OR Financially Evaluated

Entity(ies) OR Undertaking from the Ultimate Parent
Company. for total equity investment commitment, in the
prescribed format in Form 18, to meet any shortfall in the
equity investment by the Selected Bidder in the SPV.

Note: The effective Equity holding Of the Selected Bidder in

the SPV, as specified in Clause 4.2 shall be computed as per
the provisions Of Clause 4.2.6 of this RFP.

Provided further, in case the Sole Bidder or Member of a

Consortium, (as the case may be) holds at least twenty six
percent (26%) equity in such Technically; Financially Evalu-
ated Entities, whose credentials have been considered for the
purpose of meeting the Qualification Requirements as per the
RFP, no such Undertaking shall be required from the Techni-
cally / Financially Evaluated Entities.
If a Central Public Sector Enterprise (CPSE) / Public Sector
Undertaking (PSU) or Subsidiary/ Joint Venture of a CPSE/
PSU is either the sole Bidder or a lead member of a Bidding
Consortium, the bidder shall be exempted from compliance to
Clause 15.16 of Section 3.

15.17 Board resolutions. as per prescribed formats enclosed as

Form- 19. duly certified by the Company Secretary or any
Whole-time Director / Manager (supported by a specific Board
Resolution), as applicable to the Bidder and mentioned
hereunder,
(a) Board resolution from the Sole Bidder (and any investing
Affiliate / Parent Company / Ultimate Parent Company)
committing one hundred percent (100%) in aggregate of the
equity requirement for the Project - Format-1 of Form 19.
(b) Board resolutions from each of the Consortium Member of
the Bidding Consortium (and any investing Affiliate /Parent
Company / Ultimate Parent Company) together committing to
one hundred percent (100%) in aggregate of equity
requirement for the Project, in case Bidder is a Bidding
Consortium - Format-l of Form 19;
(c) In either of the cases as in (a) or (b) above as applicable,
Board resolutions as per Format 2 of Form 19 for total equity
investment commitment from the Technically / Financially
Evaluated Entity(ies) whose technical / financial credentials
had been considered for the purpose of meeting Qualification
Requirements as per the RFP
OR
Board resolutions as per Format 2 of Form 19 from the Parent
Company or the Ultimate Parent Company for total equity
investment commitment. Provided that such Board
resolutions, as specified in (a) or (b) or (c) above. In case of a
foreign entity, shall be supported by an unqualified opinion
issued by an independent legal counsel practicing in the
relevant country, stating that the Board resolutions are in
compliance with the applicable laws of the respective

jurisdictions of the issuing company and the authorizations

granted therein are true and valid.
For clarity sake, illustrations identifying which Board Reso-
lution shall be applicable in typical cases are provided in An-
nexure to Form 19.
If a Central Public Sector Enterprise (CPSE) / Public Sector
Undertaking (PSU) or Subsidiary/ Joint Venture of a CPSE/
PSU is either the sole Bidder or a lead member of a Bidding
Consortium, the bidder shall be exempted from compliance to
Clause 15.17 of Section 3.

Note: Submission of the Technical Proposal in a materially wrong

format may lead to the Proposal being deemed non-responsive to the
RFP requirements.
16. Financial Bid/ 16.1 The Financial Proposal shall be prepared using the Forms
Proposal Format provided in Section 5 of the RFP and shall comprise the
and Content information, details and documents listed in subsequent clauses
herein.

16.2 The Financial Bid shall only be submitted electronically as per

the format prescribed in Form 1 given in Section 5. No hard
copy of the Financial Bid shall be submitted.

16.3 The Financial Bid shall include only the cost of different meter
types that are required for installation, operation and
maintenance of the Project, Items wise component of auxiliary
LT Items and the person-day rate for executing new
requirement for software components. Price quoted should
clearly mention the basic cost/ unit price including any other
taxes/ duties/ levies and any other taxes/ duties/ levies, Goods
and Service Tax (GST). The Financial Bid will be evaluated
basis the total cost of the Project as quoted by the Bidder(s) for
the Contract Period in Form 1 given in Section 5.

16.4 The Bidder shall quote the AMISP Service Charge for each
meter type for the Contract Period on INR per meter per month
basis in line with the payment schedule as provided in the
AMISP Contract. The Financial Bid shall be quoted in both
‘numbers’ and ‘words’. In case of any discrepancy between the
quoted Financial Bid in ‘numbers’ and ‘words’, the quoted
Financial Bid in ‘words’ will prevail over the quoted Financial
Bid in ‘numbers’. The value of lump sum payment for each
meter type is indicated in BDS. While providing the financial
quote, the Bidder must consider the lump-sum payment to
AMISP. The AMISP shall accordingly quote the AMISP
Service Charge for Contract Period.
16.5 Unit prices (exclusive of all taxes/ duties/ levies/cess etc.) (as
provided in Form 1 given in Section 5) quoted by the Bidder
shall be firm and final and shall remain constant throughout the
Contract Period and shall not be subject to any modification

16.6 Any items or prices omitted by the Bidder, if incurred at a later

stage by the Bidder, within the scope of work as provided in the
AMISP Contract, shall be borne by the Bidder with no fin-
ancial liability on Utility.

16.7 Any scope of work required for expansions during the Contract
Period shall be supplied by the AMISP keeping the specifica-
tions and unit price same as per the List of Material and Ser-
vices (as provided in Form 14 (List of Material and Services)
given in Section 4) and Financial Bid (as provided in Form 1
given in Section 5), respectively.

16.8 All prices in the Financial Bid shall be quoted in Indian Rupees.
The Bidder shall bear the risk related to foreign exchange
variations during the Contract Period. The variation in the
statutory taxes will be in accordance with the AMISP Contract.

16.9 Alternative Bids with any financial implications shall be rejec-

ted.

C. Submission, Opening and Evaluation

17. Submission of 17.1 Both Technical Bid and Financial Bid shall be digitally signed and
Bids/ Proposals submitted electronically using the e-Procurement system
and Bid indicated in ITB 2.2 on or before the Bid Submission Deadline
Submission following the instructions therein. All the documents shall be
Deadline scanned and uploaded however, where the data is required to
be entered manually, the same shall be entered accordingly by
the Bidder.
(a) Submission of
17.2 Requisite Tender Fee and Bid Security in the specified form/
Bids/ Proposals instrument shall be submitted in original so as reach before the
Bid Submission Deadline, failing which the Bid shall be
deemed non-responsive.

17.3 In addition to the electronic submission and submission of Tender

Fee and Bid Security in the specified form/ instrument in
original as per ITB 17.2, if so specified in BDS, the Bidder
shall also provide certain document in original/ hard copy/(ies)
of the original/ revised (if any) in a sealed envelope before the
Bid Submission Deadline.

17.4 The hard copies to be submitted as per ITB 17.3 shall be in

original and/ or attested as may be specified in BDS.

17.5 The hard copy of the document as per ITB 17.2 and ITB 17.4 above
shall be sent in a sealed envelope to Utility via Re- glistered
Post with Acknowledgement Due (RPAD), speed postor
courier in the manner specified in ITB 17.4.3, which should

reach Utility before the Bid Submission Deadline.

17.6 The sealed envelope shall be clearly marked on the top with
details mentioned in BDS. The sealed envelope shall be ad-
dressed to the Utility as specified in BDS. The sealed envelope
shall also clearly mention the name of the Lead Consortium
Member/ Sole Bidder submitting the Bid.

17.7 The sealed envelope shall not contain the Financial Bid. The
Financial Bid shall only be submitted electronically.

17.8 In case of discrepancy between the electronically submitted

documents and the physically submitted documents in the
sealed envelope, the electronically submitted documents and
the information contained therein shall prevail and be treated as
the final submission.

17.9 Insufficiency of the electronically submitted Bid shall not be

compensated by any information, documentation or material
provided additionally in the physically submitted documents in
the sealed envelope.

17.10 All Bids shall be electronically submitted and physically

received, as may be specified in this Section, by Utility no later
than the Bid Submission Deadline indicated in BDS as may be
(b) Bid Submission
extended from time to time by the Utility.
Deadline
17.11 Bidders may prepare, edit, substitute or withdraw their offers
any number of times online before the Bid Submission
Deadline as may be permitted by the e-Procurement system.
After the Bid Submission Deadline, the Bidder shall not, or
attempt to, change or withdraw the Bid under any
circumstances. No written or online request in this regard shall
be entertained.

17.12 Any Bid received by Utility, either electronically or physically,

after the Bid Submission Deadline prescribed by Utility will
not be uploaded and accordingly be rejected. In case of hard
copy submissions, late Bids shall be returned unopened to the
Bidder.

17.13 Utility may, at its discretion, extend this Bid Submission Dead-
line by amending the RFP at any time prior to opening of the
Bids, in which case all rights and obligations of Utility and the
Bidders shall thereafter be subject to the deadline as extended.

17.14 Any Proposal or its modification received by Utility after the

deadline through any means or medium, whatsoever, shall be

declared late and rejected, and promptly returned unopened.

18. Confidentiality 18.1 Information relating to the examination, evaluation,

comparison, and recommendation of AMISP Contract award,
shall not be disclosed to Bidders or any other persons not
officially concerned with such process.

18.2 Any attempt by a Bidder to influence Utility in the

examination, evaluation, comparison, and post qualification of
the Bids or AMISP Contract award decisions may result in the
rejection of its Bid.

18.3 If any Bidder, from the time of opening the Technical Bids to
the time of AMISP Contract award, wishes to contact Utility
on any matter related to the bidding process, it should do so in
writing.

19. Opening of 19.1 The Technical Bids shall be opened at the date and time, and
Technical Bids/ the address indicated BDS. In case hard copy submission of
Proposals Technical Bid or certain document is requested by the Utility
as per ITB 17 the physically submitted Technical Bids/
documents in the sealed envelope shall be opened
simultaneously to check inter alia requisite submissions and for
the Tender Fees and the Bid Security.

19.2 The Bids shall be deemed to be under consideration

immediately after they are opened and confirmation or receipt
of the Tender Fee and Bid Security, and until an official
intimation of award or rejection is made by Utility to the
Bidders.

19.3 Utility shall then separately evaluate the Bids with respect to
the Eligibility and Qualification Requirements, sufficiency of
the submission, conformation/ compliance/ responsiveness to
all the mandatory requirements, terms, conditions, and
specifications of the RFP Document without any deviation,
reservation, or omission, and other parameters outlined in this
RFP.

19.4 The Financial Proposal shall remain unopened in the e-

Procurement/ e-Tendering system securely, until they are
opened in accordance with ITB 22.

19.5 At the opening of the Technical Proposals the following shall

be read out: (i) the name of the Bidder; (ii) any modifications
to the Proposal submitted through the e-Procurement/ e-
Tendering system prior to proposal submission deadline; and
(iii) any other information deemed appropriate.
20. Bid/ Proposals 20.1 The bidding process is designed to select the AMISP through a
Evaluation series of assessment of: (i) conformation/ compliance to all the
Overview and mandatory requirements under applicable laws and this tender,
Verification/ terms, conditions, and specifications of the RFP

Clarifications Document without any material deviation, reservation, or

omission; and (ii) the financial amounts quoted by the Bidder.
The Bid submitted by the Bidder shall consist of a Technical
Bid and a Financial Bid.

First Stage-Fulfillment of Eligibility and Qualification

requirements and determination of substantial
responsiveness to the RFP Documents: The Technical Bids
shall be opened by Utility and be checked to determine:
(i) whether the Bidders comply with the Eligibility
Requirements, have offered eligible AMI Services in
their Bids, as specified in ITB 6.1 and Section 2
(ii) whether the Bidders meet the Qualification
Requirement specified in ITB 6.2 and Section 2
(iii) whether the Bids are substantially responsive to the
RFP document including the requirements specified in
Section 6 basis ‘Clause by Clause’ compliance to the
RFP Document including the technical specifications
and functional requirements (with amendments, if any)
as per the format prescribed in Form 15 given in
Section 4

Second Stage-Opening of Financial Bid: Financial Bids of

all technically qualified Bidders would be opened, basis which
the award of AMISP Contract shall be determined.

Third Stage-Award of Project:

The “Successful Bidder” as defined in ITB 25 shall be awarded
the AMISP Contract.

20.2 The Bidder is not permitted to alter or modify its Bid/ Proposal
in any way after the Bid Submission Deadline.

20.3 Utility’s determination of the responsiveness of a Bid/ Proposal

is to be based on the contents of the Proposal itself including
any response to clarifications sought by Utility which does not
alter the substance of the Proposal or the price.

20.4 A substantially responsive Bid/ Proposal is one that conforms

to all the mandatory requirements, terms, conditions, and
specifications of the RFP Document without any material
deviation, reservation, or omission, as defined in ITB 24.

20.5 The Contract, if awarded, shall be executed in accordance

with RFP document and any other conditions.

20.6 Not withstanding anything stated in the RFP Document, Utility

reserves the right to verify the authenticity of the documents
submitted for meeting the eligibility, qualification and/or

other specified requirements and may request for clarifications

any additional information/ documents from the Bidder.
However, the Bidder shall not be permitted to alter the
substance of the Proposal or the price under any circumstances
whatsoever

20.7 Utility reserves the right at its sole discretion to contact the
Bidder’s bank, lenders, financing institutions and any other
persons as necessary to verify the Bidder’s
information/documents for the purpose of eligibility,
qualification and/ or other specified requirements.

20.8 Utility may verify the Bidder’s technical and financial data by
checking with the Bidder’s clients/ lenders/ bankers/ financing
institutions/ any other person as necessary.

20.9 To assist in the examination, evaluation, comparison and post-

qualification of the Bids, Utility may, at its discretion, ask any
Bidder for a clarification of its Bid. Any clarification submitted
by a Bidder that is not in response to a request by Utility shall
not be considered. Utility’s request for clarification and the
response shall be in writing. No change in the prices shall be
sought, offered, or permitted by Utility in the evaluation of the
Financial Bids.

21. Evaluation of 21.1 All Bids will first be evaluated for ‘Clause by Clause’
Technical Bids/ compliance to the RFP document and the AMISP Contract
Proposals including the technical specifications and functional
requirements (with amendments, if any) as per the format
prescribed in Form 15 given in Section 4. The Bidders fulfilling
the Eligibility and Qualification Requirement and having
submitted substantially responsive Bids conforming to and
meeting all the mandatory requirements, terms, conditions, and
specifications of the RFP Document without any material
deviation, reservation, or omission, as defined in ITB 24, shall
qualify for the opening of Financial Bid.

21.2 In the event the Technical Bid is substantially responsive,

Utility may waive any deviation, reservation, or omission in the
Bid as defined in ITB 24.1

21.2.1 Provided that a Technical Bid is substantially responsive,

Utility may request that the Bidder submit the necessary
information or documentation, within a reasonable period of
time, to rectify nonmaterial, nonconformities or omissions in
the Technical Bid related to documentation requirements. Such
omission shall not be related to any aspect of the price Bid.
Failure of the Bidder to comply with the request may result in
the rejection of its Bid.

22. Opening of 22.1 At the completion of the technical evaluation, Utility shall intimate
Financial the technically qualified Bidders for opening of Financial Bids,
Proposals along with the date, time and venue of opening of Financial
Bids.

22.2 The Financial Bids shall be opened through the e-Procurement

system referred to in ITB 2.2, in the presence of authorized
representatives of all technically qualified Bidders who chose
to be present at the specified venue on the specified date and
time.

23. Evaluation of 23.1 Provided that the Technical Bid is substantially responsive, Utility
Financial Bids/ will correct arithmetical errors during evaluation of Financial
Proposals Proposals on the following basis:
i. if there is a discrepancy between the unit price and the total
price that is obtained by multiplying the unit price and quantity,
the unit price shall prevail and the total price shall be
corrected, unless in the opinion of Utility there is an obvious
misplacement of the decimal point in the unit price, in which
case the total price as quoted shall govern and the unit price
shall be corrected;
ii. if there is an error in a total corresponding to the addition or
subtraction of subtotals, the subtotals shall prevail, and the total
shall be corrected;
iii. if there is a discrepancy between words and figures, the amount
in words shall prevail. However, where the amount expressed
in words is related to an arithmetic error, the amount in figures
shall prevail subject to (i) and (ii) above.

Except as provided in (i) to (iii) herein above, Utility shall reject the
Financial Bid if the same contains any other computational or arithmetic
discrepancy or error.
24. Deviations, 24.1 During the evaluation of Bids/ Proposals, the following definitions
Reservations and apply:
Omissions (a) “Deviation” is a departure from the requirements specified in the
RFP document;
(b) “Reservation” is the setting of limiting conditions or withholding
from complete acceptance of the requirements specified in the
RFP document; and
(c) “Omission” is the failure to submit part or all of the information
or documentation required in the RFP document.
24.2 A substantially responsive Bid is one that meets the
requirements of the bidding document without material
deviation, reservation, or omission. A material deviation,
reservation, or omission is one that:
(a) if accepted, would:
(i) affect in any substantial way the scope, quality, or
performance of the Goods and Related Services specified in
the Contract; or
(ii) limit in any substantial way, inconsistent with the
bidding document, the Utility’s rights or the Bidder’s
obligations under the Contract; or
(b) if rectified, would unfairly affect the competitive position

of other Bidders presenting substantially responsive Bids.

25. Successful / 25.1 The price as per the Financial Proposal/ Bid of all technically
Selected Bidder qualified Bidders, determined upon evaluation of Financial
Proposals/ Bids, shall be the basis for determination of the
Successful Bidder/ Selected Bidder.

25.2 The technically qualified Bidder with the lowest Financial Bid
shall be considered as the Successful Bidder/ Selected Bidder
and shall be considered for award of the AMISP Contract.

25.3 If the Successful Bidder/ Selected Bidder does not accept the
correction of errors as per ITB 23.1, its Bid shall be
disqualified, and its Bid Security shall be forfeited.
D. Award of Contract
26. Award Criteria 26.1 Subject to ITB 25.3, the Utility shall award the Contract to the
Successful Bidder/ Selected Bidder.
26.2 Utility shall present the Letter of Award (as per the format prescribed
in Form 2 given in Section 8) to the Successful Bidder and invite the
Performance Security in order to sign the AMISP Contract to
implement the Project.
26.3 The Successful Bidder shall provide an undertaking that the key staff
identified for the Project (as submitted in its Technical Bid) shall be
available for the respective proposed work requirement, anytime
during the duration of the Project, till its successful completion
26.4 If for any reason the Bid of the Successful Bidder is rejected or Letter
of Award issued to the Successful Bidder is cancelled, Utility is
empowered to take decisions for any of the following:

a) Consider the next lowest evaluated Bid from eligible and

qualified Bidder whose bid is determined substantially respon-
sive; or
b) Annul the Bid process; or
c) Take any such measure as may be deemed fit in the sole dis-
cretion of Utility, as applicable.

27. Utility’s Right 27.1 Utility reserves the right to increase or decrease the number ofitems
to Vary Quantities under the AMISP Contract subject to the limit of - 20% (twenty
at the time of percent) up to +30% (thirty percent) of the existing number of items
Award (as provided in Form 1 given in Section 5), covered under the AMISP
Contract, without any change in the unit prices or other terms and
conditions of the AMISP Contract and the Bid.
27.2 Further, the quantity variation against Auxiliary LT items (as
provided in Section B of Form 1 given in section 5) shall be as

follows:
The variation in quantity of the items shall be within the limit
of plus/minus (+/-) hundred percent (100%) for individual
items. In case the quantity variation of the individual items is
beyond the limit specified above, the unit rates for the quantity
beyond the said limit, shall be mutually agreed based on
prevailing market rates as may be fair and reasonable.
Utility reserves right to de-scope any component mentioned in
Section B of Form 1 of Section 5, as per requirement.
28. Letter of 28.1 Prior to the expiry of the period of Bid validity, Utility shall notify the
Award successful Bidder, in writing, by issuing the Letter of Award, that its
Bid has been accepted.

28.2 Until the AMISP Contract is prepared and executed, the notification
of award shall constitute a binding contract.

29. Signing of 29.1 Within 21 (twenty-one) Days of receipt of the Letter of

Contract and Award, the successful Bidder shall sign the AMISP Contract.
Contract 29.2 The Utility shall, as a condition precedent to the award of the
Performance contract to the selected bidder, establish a Direct Debit
Security Facility as mentioned in GCC Clause 5.2

29.3 Within 14 (fourteen) Days of the receipt of Letter of Award from

Utility, the Successful Bidder shall furnish the Performance Security, using
for that purpose the format of Performance Security given in Form 1 in
Section 8. Immediately upon furnishing of Performance Security, AMISP
may request the Utility to execute the AMISP Contract.

29.3.1 Within 14 (fourteen) Days of the receipt of Letter of Award

from Utility, the Successful Bidder shall submit a copy of the
agreement between each of the Sub-contractor(s) and the
Bidder, in case the Sub-contractor(s) is not the Sole Bidder/
a member of the Consortium, guaranteeing back-to- back
service and support for the total duration of the project. In
case the bidder proposes RF as the communication
technology, the successful bidder shall submit a copy of the
agreement between the RF Technology solution provider(s)
and the Bidder, guaranteeing back-to-back service and
support for the total duration of the project.

29.4 In case the Selected Bidder is a sole bidder or a bidding consortium,

the members of the consortium shall incorporate themselves as
a company called the Special Purpose Vehicle (SPV) under the
Companies Act, 2013 with 100% equity ownership to execute
the Project. The SPV so incorporated shall sign the contract
agreement along with the Selected Bidder.
Note: If a Central Public Sector Enterprise (CPSE) / Public
Sector Undertaking (PSU) or Subsidiary/ Joint Venture of a
CPSE/ PSU is either the sole Bidder or a lead member of a
Bidding Consortium, the bidder shall be exempted from

compliance to Clause 29.4 of Section 3.

29.5 Failure of the Successful Bidder to submit the above- mentioned

Performance Security or submit the above- mentioned
agreement or sign the AMISP Contract or if the successful
bidder withdraws, shall constitute sufficient grounds for the
annulment of the award and forfeiture of the Bid Security. In
that event, Utility shall re-tender the case.
30. Additional 30.1 In case % of equity participation of any of the consortium members
Security in the SPV is less than 10% or if any of the consortium
members is not willing to be a part of the SPV to be formed,
except when the said consortium member is a Central Public
Sector Enterprise (CPSE) / Public Sector Undertaking (PSU)
or Subsidiary/ Joint Venture of a CPSE/ PSU, the bidder would
have to furnish an additional security as per SCC.

30.2 Within 14 (fourteen) Days of the receipt of Letter of Award from

Utility, the Successful Bidder shall furnish the additional
Security, using for that purpose the format of Additional
Security given in Form 3 in Section 8. Immediately upon
furnishing of Additional Security, AMISP may request the
Utility to execute the AMISP Contract.

30.2.1 Within 14 (fourteen) Days of the receipt of Letter of Award

from Utility, the Successful Bidder shall submit a copy of the
agreement between the said consortium member/s (whose %
of equity participation in the SPV is less than10% or the
said member who is not willing to be a part of the SPV to be
formed) and the lead Bidder, guaranteeing back-to-back
service and support for the total duration of the project.

30.3 Failure of the Successful Bidder to submit the above- mentioned

additional Security or submit the above-mentioned agreement
shall constitute sufficient grounds for the annulment of the
award and forfeiture of the Bid Security. In that event, Utility
may award the AMISP Contract to the next lowest Bidder.

31. [Advance 31.1[Utility, at its discretion, may provide to the successful bidder
Payment an interest-bearing advance payment against an advance
security payment security furnished by the successful bidder in the form
(Optional] of a bank guarantee for [15] % of the Contract Price.
31.2 Within 14 (fourteen) Days of the receipt of Letter of Award from
the Utility, the Successful Bidder shall furnish the Advance Payment
Security, using for that purpose the format of Advance payment
Security given in Form 4 in Section 8.
31.3 The utility shall provide an advance payment for [70] % of the
advance payment security furnished by the successful bidder, at the
time of contract signing
31.4 The amount of the security shall be reduced in proportion to the
value of the services executed by and paid to the successful bidder
from time to time and shall automatically become null and void

when the full amount of the advance payment has been recovered by
the Utility. The security shall be returned to the successful bidder
immediately after its expiration
31.5 The interest rate on advance payment shall be Marginal Cost of
Funds Based Lending Rate (MCLR) for one year of the State Bank of India,
prevailing on the date of advance payment to the Successful Bidder. The
interest accrued on interest bearing advance shall be adjusted first before
releasing any payment. The interest rate shall be calculated on the daily
progressive balances outstanding as on the date of recovery/adjustment
i.e., on daily rest basis.]

E. Bid Data Sheet

ITB
Reference
A. General Provisions

1.1 (e) Incorporation of a Special Purpose Vehicle (SPV) by the Selected Bidder for project
implementation would be mandatory, in both cases, where the Bidder is either a Sole
bidder or a Consortium. However, if a Central Public Sector Enterprise (CPSE) /
Public Sector Undertaking (PSU) or Subsidiary/ Joint Venture of a CPSE/ PSU is
either the sole Bidder or a lead member of a Bidding Consortium, then creation of
an SPV is not mandatory.

1.1 (cc) “Appointment of Advanced Metering Infrastructure (AMI) Service Provider for
Smart Prepaid Metering in Mizoram State on DBFOOT basis” RFP/ Tender No
NIT No. T.26011/8/2023-EinC(P)/W-II/46 Dt.14-08-2023
1 (mm) Power & Electricity Department, KAWLPHETHA, MINECO, Khatla, Aizawl,
Mizoram-796001 Telephone: 9436141511
E-mail: [email protected]
2.2 Bidding against RFP shall be conducted through/ with Electronic –Procurement (e-
Procurement/ e- Tendering) System.
Utility shall use the following Electronic-Procurement system to manage this
Request for Proposal (RFP) process:
[Indicate here Web Name of the Electronic- Procurement system of Utility]
The electronic-procurement system shall be used to manage the following part of
the RFP process:
[e.g., issuing RFP, corrigendum/ addendums, submissions of Proposals, opening
of Proposals etc.]
To aid and facilitate the Bidders on e-Procurement/ e-Tendering process a detailed
manual on the same titled Bidder Help Manual for e-Bidding has been provided
annexed to the Bid Data Sheet as Annexure I (BDS). The same may be utilized by
the Bidders.

Office of the Engineer in Chief

2.2.2
Power & Electricity Department, KAWLPHETHA, MINECO, Khatla, Aizawl,
Mizoram-796001 Telephone: 9436141511
E-mail: [email protected]

2.3 The name of the Contract is: Advanced Metering Infrastructure (AMI) Service Provider for
Smart Prepaid Metering in Mizoram State on DBFOOT basis

2.4 Standard brief regarding detail of existing systems relevant to the AMI Project:
< detail data sheet is enclosed>

RFP for Appointment of Advanced Metering Infrastructure (AMI) Service Provider for Smart Prepaid Metering under
RDSS in Mizoram State on DBFOOT basis RFP/ Tender No. . T.26011/8/2023-EinC(P)/W-II/46 Dt.14-08-2023
60
Section 3. Instructions to Bidders and Bid Data Sheet
2.6 A Pre-Bid Meeting will be held as per the details below.

Date of Pre-Bid Meeting: 21/08/2023

Time: 2.30 PM
Address: Office of the Engineer in Chief
Power & Electricity Department, KAWLPHETHA,
MINECO,Khatla, Aizawl, Mizoram-796001

Telephone: 9436141511
E-mail: [email protected]
Contact person/Meeting coordinator: Er. Lalthanzuala
Due to prevailing COVID-19 conditions and as per the applicable directives and
SoP, if so necessitated the pre-bid meeting may be held over a Video Conferencing,
Link for which will be made available seven days prior to holding this meeting at
Utility website. <insert If required>
2.8 Format for Sending Query to Utility

[Query may be sent in hard copy to the Nodal Officer of Utility, at the below-
mentioned address AND/ OR via email to E-mail ID]
[Reference No.]

From:
[Address of the Bidder]
[Telephone No., Fax No., Email]
[Date]

To:
Address: Office of the Engineer in Chief
Power & Electricity Department KAWLPHETHA, MINECO,
Khatla, Aizawl, Mizoram-796001
Telephone: 9436141511
[Utility to insert details of Nodal Officer of Utility],
[Utility to insert Address of Nodal Officer]

Sub: Query.
Ref: [Utility to insert Tender Details].

Dear Sir/ Madam,

Please find below our query with respect to the RFP subject to the terms and
conditions therein:

Reference
S. No. Page No. Query
Clause No.
1.
2.
3.

Thanking you,
Yours Sincerely,
[Insert Signature here]
[Insert Name here]

B. Preparation of Proposals

10. Document Checklist and List of

S. Document RFP
No Section
.
Reference
1. Tender Fee 1,3

2. List of Consortium Members and

Subcontractor(s) (as applicable) as per the 4
format prescribed in Form 1
given in Section 4
3. Bidder Information as per the format
prescribed in Form 2 given in Section 4

4. Project Implementation Plan as performat

4
provided in Form 3 given in
5. Curriculum Vitae of key personnel asper
4
format provided in Form 4 and
6. Bid Security in the form of Demand Draft
or Bank Guarantee as performat prescribed 4
in Form 6 given in

7. Covering Letter for Submission of Bid by

Sole Bidder / Lead Consortium Member as 4
per format

8. Consortium Agreement Format entered

amongst all Members of the Bidding 4
Consortium as per format

9. Power of Attorney by each Consortium

Member in favour of Lead Consortium 4
Member as per

10. Power of Attorney by Lead Consortium

Member/ Sole Bidder authorizing an
Individual Designated Representative for 4
the Consortium/

11. Letter of Consent by each Consortium

Member reviewing each element of the 4
Bid as per format prescribed in

S. Document RFP
No Section
.
Reference
12. For Lead Member in case of
Consortium Bidding / Sole Bidder
Experience [Refer Clause 8.1 in
Section 2]:
i. References along with re-
quisite contract/ Purchase
Order (PO)/ Work Order
(WO). The references should
indicate client name, scope of
work, Project start date (asper
the format prescribed in Form
13 given in Section 4);
In case Non-Disclosure agreement
(NDA) is signed
with the client, Bidder shall
provide an undertaking for 4
the NDA and shall also provide a
client certification as proof of
experience along with Client
Name/ Email Address/ Contact no./
designation etc.

ii. Documentary evidence of

Project completion such as
client completion certificate,
proof of payment received
and client certificate of
delivery of material, proof of
asset capitalized in books of
accounts (as applicable)/ and
similar proofs along with
contact details of the

RFP for Appointment of Advanced Metering Infrastructure (AMI) Service Provider for Smart Prepaid Metering under
RDSS in Mizoram State on DBFOOT basis RFP/ Tender No. . T.26011/8/2023-EinC(P)/W-II/46 Dt.14-08-2023
65
Section 3. Instructions to Bidders and Bid Data Sheet
13.1 For System Integration Experience [Refer 4
Clause 8.1 and 8.2 D1-D2 in Section 2]:
i. References along with requisite contract/
Purchase Order (PO)/ Work Order (WO).
The references should indicate client
name, scope of work, Project start date (as
per the format prescribed in Form 13
given in Section 4);
In case Non-Disclosure agreement
(NDA) is signed
with the client, Bidder shall provide an
undertaking for4
the NDA and shall also provide a client
certification as proof of experience along
with Client Name/ Email Address/
Contact no./ designation etc.
ii. Documentary evidence of completion of
the Project or completion of Go-Live
status (i.e., Go-live certificate, UAT test-
ing certificate etc.) or other documentary
evidence indicating completion (e.g.,
proof of payment received and client cer-
tificate for supply of material or similar
proofs) along with contact details of the
client;
iii. Client certificate and other documenta-
tion for implementation performance/
operation.
iv. Agreement entered with the sole bidder /
lead bidder (as per format prescribed in
Form 23 of section 4)

13.2 For Meter Manufacturer Eligibility [Refer

Clause 8.2 A1-A4 in Section 2]:
a) References along with requisite contract/
Purchase Order (PO)/ Work Order (WO).
The references should indicate client
name, scope of work, Project start date (as
per the format prescribed in Form 14);
In case Non-Disclosure agreement (NDA)
is signed with the client, Bidder shall
provide an undertaking for the NDA and
shall also provide a client certification as
proof of experience along with Client
Name/ Email Address/ Contact no./
designation etc
b) Documentary evidence of completion of
the Project or other documentary evidence
indicating completion of supply (e.g. proof
of payment received/ proof of asset
capitalized in books of accounts (as
applicable) and client certificate for supply
of material or similar proofs) along with
contact details of the client;
c) Client certificate and other documentation
for implementation performance/
operation
d) A valid registration certificate of
manufacturing unit along with Self-
declaration by manufacturer and factory
license certificate for requisite facilities.
e) A valid ISO certificate on or before the
date of submission of the bid
f) A valid registration certificate mentioning
issue/renewal/expiry date.
g) A MAF signed on the letterhead of the
Smart Meter manufacturer, addressed to
the Sole/ Lead Bidder (as per the format
prescribed in Form 22).
h) Agreement entered with the sole bidder /
lead bidder (as per format prescribed in
Form 23 of section 4)

RFP for Appointment of Advanced Metering Infrastructure (AMI) Service Provider for Smart Prepaid Metering under
RDSS in Mizoram State on DBFOOT basis RFP/ Tender No. . T.26011/8/2023-EinC(P)/W-II/46 Dt.14-08-2023
67
Section 3. Instructions to Bidders and Bid Data Sheet
13.3 For Head End System (HES) solution provider
Eligibility [Refer Clause 8.2 B1 in Section 2]:
a) References along with requisite contract/
Purchase Order (PO)/ Work Order (WO).
The references should indicate client
name, scope of work, Project start date (as
per the format prescribed in Form 13
given in Section 4);
In case Non-Disclosure agreement (NDA)
is signed with the client, Bidder shall
provide an undertaking for the NDA and
shall also provide a client certification as
proof of experience along with Client
Name/ Email Address/ Contact no./
designation etc.
b) Client certificate/ report issued by Client /
MDMS OEM / solution provider and other

documentation for implementation

performance/ operation.
c) A MAF signed on the letterhead of the
HES Solution provider, addressed to the
Sole/ Lead Bidder (as per the format
prescribed in Form 22).
d) Agreement entered with the sole bidder /
lead bidder (as per format prescribed in
Form 23 of section 4)
13.4 For Meter Data Management System (MDMS)
solution provider Eligibility [Refer Clause 8.2
C1-C3 in Section 2]:
a) References along with requisite contract/
Purchase Order (PO)/ Work Order (WO).
The references should indicate client
name, scope of work, Project start date (as
per the format prescribed in Form 13
given in Section 4);
In case Non-Disclosure agreement (NDA)
is signed with the client, Bidder shall
provide an undertaking for the NDA and
shall also provide a client certification as
proof of experience along with Client
Name/ Email Address/ Contact no./
designation etc.
b) Documentary evidence of completion of
the Project or completion of Go-live status
(i.e., Go-live certificate, UAT testing
certificate etc.) of the respective project as
per the definition of Go-Live/ UAT
specified therein or other documentary
evidence indicating completion (e.g.,
proof of payment received/ proof of asset
capitalized in books of accounts (as
applicable) and client certificate for supply
of material or similar proofs) along with
contact details of the client
c) Any other documentation for
implementationperformance/
operation.
d) A valid ISO certificate or CMMi
certificate on or before the date of
submission.

RFP for Appointment of Advanced Metering Infrastructure (AMI) Service Provider for Smart Prepaid Metering under
RDSS in Mizoram State on DBFOOT basis RFP/ Tender No. . T.26011/8/2023-EinC(P)/W-II/46 Dt.14-08-2023
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Section 3. Instructions to Bidders and Bid Data Sheet
e) A MAF signed on the letterhead of the
MDMS Solution provider, addressed to the
Sole/ Lead Bidder (as per the format
prescribed in Form 22).
f) Agreement entered with the sole bidder /
lead bidder (as per format prescribed in
Form 23 of section 4)

13.5 For RF Technology/ Solution Provider

Eligibility [Refer Clause 8.2 E1-E3 in
Section2]:

a. Certificate of Incorporation and Registration

certificate along with Memorandum &
Articles of Association. Copy of valid
Licenses (In case of RF, Valid certificate
issued by Wireless Planning & Coordination
(WPC) Wing of the Ministry o
Communications, GOI as on date of bid
submission.
b. References along with requisite contract/ PO
WO. The references should indicate clien
name, scope of work, project start date and
date of completion of installation. Certificate
from the client on successful implementation
of the project.
In case Non-Disclosure agreement (NDA) i
signed with the client, Bidder shall provide an
undertaking for the NDA and shall also
provide a client certification as proof o
experience along with Client Name/ Emai
Address/ Contact no./ designation etc.
c. Signed agreements/ MoUs for integration o
NIC module or Certificate of successfu
integration.
d. A MAF signed on the letterhead of the RF
Solution provider, addressed to the Sole/ Lead
Bidder (as per the format prescribed in Form
22).
e. Agreement entered with the sole bidder / lead
bidder (as per format prescribed in Form 23
of section 4)
14. For Financial Strength [Refer Clause 8.1 in 4
Section 2]: Audited Annual financial statements,
Balance Sheet and P&L Account of all
ConsortiumMembers/ Sole Bidder for the
respective FinancialYears as per the format
prescribed in Form12 given in Section 4
15. List of Material and Services as per format 4
provided in Form 14 given in Section 4

16. Table of Compliance as per format provided in 4

Form 15 given in Section 4
17. Financial Bid as per format provided in Form 1 5
given in Section5

RFP for Appointment of Advanced Metering Infrastructure (AMI) Service Provider for Smart Prepaid Metering under
RDSS in Mizoram State on DBFOOT basis RFP/ Tender No. . T.26011/8/2023-EinC(P)/W-II/46 Dt.14-08-2023
71
Section 3. Instructions to Bidders and Bid Data Sheet
18 Performance Security as per the format 8
prescribed in Form 1given in Section 8
19 Letter of Award as per the format 8
prescribed in Form 2 given inSection 8
20 Copy of this RFP with sign and official seal 1 to 8
on every page
21 Format for Sending Query to Utility for 3
clarification
12.1 The Bid shall remain valid until i.e. up to and including 180days reckoned from
the Bid

Submission Deadline specified in ITB 17, as may be extended by the Utility.

12.2 Currency and the amount of Bid Security/EMD to be furnished by the

Bidder is :Currency INR
Amount: 1.91 Cr.

12.3(a) Banks by whom Bank Guarantee is required to be issued:

A/C No- 10696501009
Account Name: CS-PEDM-RDSS
IFSC- RBIS0PFMS01
Branch- RBI NEW DELHI
Account Owner- Power & Electricity Department,
Government of Mizoram

12.3(a) Bid Security may be furnished in other forms mentioned below:

Not Applicable.

13.1 Clarifications may be requested no later than 7 days prior to the Bid Submission
Deadline.
Request to be sent at:

Address: Address: Office of the Engineer in Chief

Power & Electricity Department
KAWLPHETHA, MINECO,
Khatla, Aizawl, Mizoram-796001
E-mail: [email protected]
Contact person: Er. Lalthanzuala]
Designation: Executive Engineer Phone no- 9436141511
15.13 Number of years: The overall contract period shall be earlier of (a) 10 (ten) years
from the date of execution of the Contract or (b) As soon as the “Meter-Months”
exceeds “Total Meter- months”
16.4 Value of lump-sum payment for each meter type is as indicated below:
Single phase & Three Phase whole current Smart Meter (with Net-
Metering – INR 1350.00
Three phase LT-CT operated Smart Meter (with Net- Metering) – DT
Meter & Three phase LT-CT operated Smart Meter – INR 5175.00
Three phase CT/PT operated Smart Meter –Feeder Meter– INR
9450.00

C. Submission, Opening and Evaluation

17.3 Bidder shall provide the following document in original/ hard copy:
The documents including self attested copies thereof to be submitted in hardcopy
by the Bidder. Requisite Tender Fee and Bid Security in the specified form/
instrument shall be submitted in original.

RFP for Appointment of Advanced Metering Infrastructure (AMI) Service Provider for Smart Prepaid Metering under
RDSS in Mizoram State on DBFOOT basis RFP/ Tender No. . T.26011/8/2023-EinC(P)/W-II/46 Dt.14-08-2023
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Section 3. Instructions to Bidders and Bid Data Sheet
17.4 The following documents shall be submitted in original:
Affidavits as submitted in Technical Bid, Agreements as submitted in Technical
Bid , Any other document which may be sought by Discom during technical
evaluation of Bid.

The copies of the following documents shall be duly attested as specified:

All Forms, Attested copy of Certificate of Registration/ Incorporation
issued by the Registrar of Companies

17.6 Details to be marked on the sealed envelope:

[…. Utility to mention here RFP no. and details including RFP Name, Bid
Submission Deadline, Time and Date of Bid Opening, name of the Lead

Consortium Member/ Sole Bidder submitting the Bid ….]Sealed Envelope(s) to be

addressed to: Address: Engineer In-Chief
Power & Electricity Department
KAWLPHETHA, MINECO, Khatla
Aizawl, Mizoram-796001
Contact Person: Er. Lalthanzuala,
Designation – Executive Engineer Phone No: 9436141511]
17.10 The Bid Submission Deadline is:
Date: 04/09/2023
Time: 5.00 PM

19.1 The Technical Bids/ Proposals shall be opened as indicated below:

The opening shall take place at:

Address:
Engineer In-Chief
Power & Electricity Department
KAWLPHETHA, MINECO, Khatla
Aizawl, Mizoram-796001

Date:05/09/2023
Time:2.30 PM

Due to prevailing COVID-19 conditions if necessitated and, the bid opening

meeting may be held over a Video Conferencing, Link for which will be made
available at least 7 Days prior to the Bid Opening event, at Utility website [….
Indicate the website]

Annexure I (BDS)

Bidder Help Manual for E-Bidding

HELP LINE TO VENDORS

<TO BE INSERTED BY Utility>

Engineer In-Chief
Power & Electricity Department
KAWLPHETHA, MINECO,
Khatla, Aizawl, Mizoram-796001
Contact Person: Er. Lalthanzuala,
Designation – Executive Engineer ; Phone No: 9436141511

Section 4. Bidding Forms- Technical Proposal

Checklist of Required Forms

This Checklist shall be filled in and submitted by the bidder along with the Technical Bid. Except Form
1 given in Section 5 (to be completed and submitted by the Bidder in the Financial Bid) all other
documents/ forms duly filled and complete in all respect are to be submitted by the Bidder in the
Technical Bid.

S. Attached? For Official

Document
No. (Yes/ No) Use
1. Tender Fee

2. List of Consortium Members and Subcontractor(s) (as

applicable) as per the format prescribed in Form 1 given in
Section 4
3. Bidder Information as per the format prescribed in Form 2
given in Section 4

4. Project Implementation Plan as per format provided in Form

3 given in Section 4
5. Curriculum Vitae of key personnel as per format provided in
Form 4 and Form 5 given in Section 4
6. Bid Security in the form of Demand Draft or Bank Guarantee
as per format prescribed in Form 6 given in Section 4

7. Covering Letter for Submission of Bid by Sole Bidder / Lead

Consortium Member as per format prescribed in Form 7given
in Section 4
8. Consortium Agreement Format entered amongst all Members
of the Bidding Consortium as per format prescribed in Form 8
given in Section 4
9. Power of Attorney by each Consortium Member in favour of
Lead Consortium Member as per format prescribed in Form 9
given in Section 4
10. Power of Attorney by Lead Consortium Member/ Sole Bidder
authorizing an Individual Designated Representative for the
Consortium/ Bidder as per the format prescribed in Form 10
given in Section 4
11. Letter of Consent by each Consortium Member reviewing
each element of the Bid as per format prescribed in Form 11
given in Section 4

S. Attached? For Official

Document
No. (Yes/ No) Use
12. For Lead Member in case of Consortium Bidding / Sole
Bidder Experience [Refer Clause 8.1 in Section 2]:
i. References along with requisite contract/ Purchase
Order (PO)/ Work Order (WO). The references should
indicate client name, scope of work, Project start date
(as per the format prescribed in Form 13 given in
Section 4);
In case Non-Disclosure agreement (NDA) is signed
with the client, Bidder shall provide an undertaking
for the NDA and shall also provide a client
certification as proof of experience along with Client
Name/ Email Address/ Contact no./ designation etc.
ii. Documentary evidence of Project completion such as
client completion certificate, proof of payment re-
ceived and client certificate of delivery of material,
proof of asset capitalized in books of accounts (as ap-
plicable)/ and similar proofs along with contact de-
13.1 For System Integration Experience [Refer Clause 8.1 and
8.2 D1-D2 in Section 2]:
i. References along with requisite contract/ Purchase
Order (PO)/ Work Order (WO). The references
should indicate client name, scope of work, Project
start date (as per the format prescribed in Form 13
given in Section 4);
In case Non-Disclosure agreement (NDA) is signed
with the client, Bidder shall provide an undertaking
for the NDA and shall also provide a client
certification as proof of experience along with Client
Name/ Email Address/ Contact no./ designation etc.
ii. Documentary evidence of completion of the Project
or completion of Go-Live status (i.e., Go-live certi-
ficate, UAT testing certificate etc.) or other docu-
mentary evidence indicating completion (e.g., proof
of payment received and client certificate for supply
of material or similar proofs) along with contact de-
tails of the client;
iii. Any other documentation for implementation
performance/ operation.
iv. Agreement entered with the sole bidder / lead bidder
(as per format prescribed in Form 23 of section 4)

RFP for Appointment of Advanced Metering Infrastructure (AMI) Service Provider for Smart Prepaid Metering under
RDSS in Mizoram State on DBFOOT basis RFP/ Tender No. T.26011/8/2023-EinC(P)/W-II/46 Dt.14-08-2023
Section 4. Bidding Forms- Technical Proposal 79
13.2 For Meter Manufacturer Eligibility [Refer Clause 8.2 A1-
A4 in Section 2]:
i. References along with requisite contract/ Purchase
Order (PO)/ Work Order (WO). The references should
indicate client name, scope of work, Project start date
(as per the format prescribed in Form 14);
In case Non-Disclosure agreement (NDA) is signed
withthe client, Bidder shall provide an undertaking for
the NDA and shall also provide a client certification as
proof of experience along with Client Name/ Email
Address/ Contact no./ designation etc.
ii. Documentary evidence of completion of the Project or
other documentary evidence indicating completion of
supply (e.g. proof of payment received/ proof of asset
capitalized in books of accounts (as applicable) and
client certificate for supply of material or similar
proofs) along with contact details of the client;
iii. Any other documentation for implementation
performance/ operation

S. Attached? For Official

Document
No. (Yes/ No) Use

iv. A valid registration certificate of manufacturing unit

along with Self-declaration by manufacturer and
factory license certificate for requisite facilities.
v. A valid ISO certificate on or before the date of
submission of the bid.
vi. A valid registration certificate mentioning
issue/renewal/expiry date.
vii. A MAF signed on the letterhead of the Smart Meter
manufacturer, addressed to the Sole/ Lead Bidder (as
per the format prescribed in Form 22).
viii. Agreement entered with the sole bidder / lead bidder
(as per format prescribed in Form 23 of section 4)
13.3 For Head End System (HES) solution provider Eligibility
[Refer Clause 8.2 B1 in Section 2]:
i. References along with requisite contract/ Purchase
Order (PO)/ Work Order (WO). The references should
indicate client name, scope of work, Project start date
(as per the format prescribed in Form 13 given in
Section 4);
ii. Client certificate/ report issued by Client / MDMS
OEM / solution provider and other documentation for
implementation performance/ operation.
iii. A MAF signed on the letterhead of the HES solution
provider, addressed to the Sole/ Lead Bidder (as per
the format prescribed in Form 22).
iv. Agreement entered with the sole bidder / lead bidder
(as per format prescribed in Form 23 of section 4)

13.4 For Meter Data Management System (MDMS) solution

provider Eligibility [Refer Clause 8.2 C1-C3 in Section 2]:
i. References along with requisite contract/ Purchase
Order (PO)/ Work Order (WO). The references should
indicate client name, scope of work, Project start date
(as per the format prescribed in Form 13 given in
Section 4);
In case Non-Disclosure agreement (NDA) is signed
with the client, Bidder shall provide an undertaking
for the NDA and shall also provide a client
certification as proof of experience along with Client
Name/ Email Address/ Contact no./ designation etc.

S. Attached? For Official

Document
No. (Yes/ No) Use

ii. Client certificate and other documentation for

implementation performance/ operation.
iii. A MAF signed on the letterhead of the MDMS
solution provider, addressed to the Sole/ Lead Bidder
(as per the format prescribed in Form 22).
iv. Agreement entered with the sole bidder / lead bidder
(as per format prescribed in Form 23 of section 4)
13.4 For Meter Data Management System (MDMS) solution
provider Eligibility [Refer Clause 8.2 C1-C3 in Section 2]:
i. References along with requisite contract/ Purchase
Order(PO)/ Work Order (WO). The references should
indicateclient name, scope of work, Project start date
(as per the format prescribed in Form 13 given in
Section 4);
In case Non-Disclosure agreement (NDA) is signed
withthe client, Bidder shall provide an undertaking
for the NDA and shall also provide a client
certification as proof of experience along with Client
Name/ Email Address/ Contact no./ designation etc.
ii. Documentary evidence of completion of the Project
or completion of Go-live status (i.e., Go-live
certificate, UAT testing certificate etc.) of the
respective project as per the definition of Go-Live/
UAT specified therein or other documentary evidence
indicating completion (e.g.,proof of payment
received/ proof of asset capitalized in books of
accounts (as applicable) and client certificate for
supply of material or similar proofs) along with
contact details of the client
iii. Any other documentation for
implementationperformance/ operation.
iv. A valid ISO certificate or CMMi certificate on or
beforethe date of submission.
v. A MAF signed on the letterhead of the MDMS
solutionprovider, addressed to the Sole/ Lead Bidder
(as per theformat prescribed in Form 22).
Agreement entered with the sole bidder / lead bidder (asper
format prescribed in Form 23 of section 4)

RFP for Appointment of Advanced Metering Infrastructure (AMI) Service Provider for Smart Prepaid Metering under
RDSS in Mizoram State on DBFOOT basis RFP/ Tender No. T.26011/8/2023-EinC(P)/W-II/46 Dt.14-08-2023
Section 4. Bidding Forms- Technical Proposal 82
13.5 For RF Technology/Solution Provider Eligibility [Refer
Clause 8.2 E1-E3 in Section 2]:

i. Certificate of Incorporation and Registration

certificatealong with Memorandum & Articles of
Association Copy of valid Licenses (In case of RF,
Valid certificateissued by Wireless Planning &
Coordination (WPC Wing of the Ministry of
Communications, GOI as ondate of bid submission.
ii. References along with requisite contract/ PO/ WO.Th
references should indicate client name, scope of wor
project start date and date of completion of
installationCertificate from the client on
success of implementation of the project.
In case Non-Disclosure agreement (NDA) is signed
with the client, Bidder shall provide an undertaking fo
the NDA and shall also provide a client certification as
proof of experience along with Client Name/ Emai
Address/ Contact no./ designation etc.
iii. Signed agreements/ MoUs for integration of NIC
module or Certificate of successful integration.
iv. A MAF signed on the letterhead of the RF solutio
provider, addressed to the Sole/ Lead Bidder (as perth
format prescribed in Form 22).
v. Agreement entered with the sole bidder / lead bidder(as
per format prescribed in Form 23 of section 4)
14. For Financial Strength [Refer Clause 8.1 in Section 2]:
Audited Annual financial statements, Balance Sheet and P&L
Account of all Consortium Members/ Sole Bidder for the
respective Financial Years as per the format prescribed in
Form 12 given in Section 4
15. List of Material and Services as per format provided in Form
14 given in Section 4
16. Table of Compliance as per format provided in Form 15
given in Section 4

S. Attached? For Official

Document
No. (Yes/ No) Use
17. Format for Technical & Financial Requirement- Relationship
& Details of Equity Shareholding (Form 16)
18. Authorization from Parent / Affiliate of Sole Bidder / Member
of Bidding Consortium whose technical / financial capability
has been used by the Sole Bidder / Member of Bidding
Consortium (Form 17).

19. Format of Undertaking by Technically/ Financially Evaluated

21. Copy of this RFP with sign and official seal on every page

22. Pre-Contract Integrity Pact as per Form 20 given in Section 4

23. Data Requirement Sheet as per Form 21 given in Section 4

24. Valid Empanelment certificate of the sole/ lead bidder for the
proposed solution, issued by REC / committee constituted
thereby

Form 1: List of Consortium Members/ Sub-Contractor(s)

■ [The Bidder shall identify below the Consortium Members/ Sub-contractor(s) for major Project
items. For sub-contractor a Letter of Intent must be provided.]
Proposed Consortium
Major Project Item Member / Sub- Nationality
Contractor(s)
Meter Manufacturer
Communication Provider

System Integrator

MDM Provider
HES Provider
Cloud Service Provider / Managed
Service Provider
RF Solution Provider (if any)
[Other] (if any)

Form 2: Bidder Information

[Sole Bidder/ all Consortium Members must provide all documents required to prove/ substantiate its
Eligibility as required in Eligibility Criteria Clause 4 in section 2 for each Consortium Member]

S. No. Information Requirement Details

1 Company Name and Details
2 Address of its place of business in India
3 List of board of directors or regulating/controlling body
4 Attested copy of Certificate of Registration/ Incorporation
issued by the Registrar of Companies
5 Memorandum and Articles of Association or document
constituting the company and regulating its afairs
6 Certificate of Commencement of Business issued by the Registrar
of Companies
7 Copy of the Goods and Services Tax (GST) Registration Certificate
8 Provident Fund (PF) Certificate indicating PF Code
9 Copy of Permanent Account Number (PAN) Card
10 Copy of the Goods and Services Tax (GST) Registration Certificate
11 Audited annual financial statements and financial Net worth for
the last three years
12 Any other papers or documents required by Utility at a later stage
or in future

Form 3: Project Implementation Plan

The Bidder shall submit a preliminary Project implementation plan along with the Bid which shall
include at least the following activities:
a) Understanding of Utility and its requirement with respect to Project implementation;
b) Overall system architecture and system philosophy capable of scale-up;
c) Details of proposed methodology;
d) Schematic Diagram of Proposed System Configuration
e) An approach paper documenting the interfaces for integration with existing and future
applications based on the information provided by utility
f) Project team structure;
g) Line of Credit / Source of funding and supporting documents;
h) Governance Framework;
i) Resource planning and estimation;
j) Risk planning;
k) Quality Assurance Program;
l) Data Privacy Approach;
m) Cyber Security Approach;
n) Site Survey;
o) Installation & Field update schedule;
p) Repair and Maintenance Schedule including details on Spares Management;
q) Training schedule;

Form 4: Bidder’s Representative and Key Personnel

[Bidders should provide the names and details of the suitably qualified Contractor’s Representative and
Key Personnel to perform the AMISP Contract. The data on their experience should be supplied using
the Form 5 given in Section 4 below for each candidate.]
1. Title of position: Project Manager

Name of candidate:
Duration of [insert the whole period (start and end dates) for which this position
appointment: will be engaged]
Time [insert the number of days/week/months/ that has been scheduled for
commitment: for this position]
this position:
Expected time [insert the expected time schedule for this position (e.g., attach high
schedule for this level Gantt chart]
position:
2. Title of position: [System Integration Specialist]

Name of candidate:
Duration of [insert the whole period (start and end dates) for which this position
appointment: will be engaged]
Time [insert the number of days/week/months/ that has been scheduled for
commitment: for this position]
this position:
Expected time [insert the expected time schedule for this position (e.g., attach high
schedule for this level Gantt chart]
position:
4. Title of position: [Communication Technology Specialist]

Form 5: Resume and Declaration

Name of Bidder:

Position [#1]: [title of position]

Personnel Name: Date of birth:

information
Address: E-mail:

Professional qualifications:

Academic qualifications:

Language proficiency: [language and levels of speaking, reading and writing skills]

Details
Address of employer:

Telephone: Contact (manager / personnel

officer):
Fax:

Job title: Years with present employer:

Summarize professional experience in reverse chronological order. Indicate technical and managerial
experience relevant to the Project.
Duration of
Project Role Relevant experience
involvement
[main [role and
[describe the experience relevant to this
project responsibilities on the [time in role]
position]
details] project]

Declaration
I, the undersigned [ insert either “Contractor’s Representative” or “Key Personnel” as applicable],
certify that to the best of my knowledge and belief, the information contained in this Form 5 correctly
describes myself, my qualifications, and my experience.
I confirm that I am available as certified in the following table and throughout the expected time
schedule for this position as provided in the Bid:
Commitment Details
Commitment to duration of [insert period (start and end dates) for which this Contractor’s
contract: Representative or Key Personnel is available to work on this
contract]

Time commitment: [insert period (start and end dates) for which this Contractor’s
Representative or Key Personnel is available to work on this
contract]

I understand that any misrepresentation or omission in this Form may:

(a) be taken into consideration during Bid evaluation;
(b) result in my disqualification from participating in the Bid;
(c) result in my dismissal from the contract.

Name of Contractor’s Representative or Key Personnel: [insert name]

Signature:

Date: (day month year):

Countersignature of authorized representative of the Bidder:

Signature:

Date: (day month year):

Form 6: Format of Bank Guarantee for Bid Security

[To be on non-judicial stamp paper of Rupees One Hundred Only (INR 100/-) or appropriate value
as per Stamp Act relevant to place of execution, duly signed on each page. Foreign entities submitting
Bid are required to follow the applicable law in their country]

Reference No. ……………. Bank Guarantee No. ……………. Dated:

…………….

To:
Office of the Engineer in Chief
Power & Electricity Department
Kawlphetha,Mineco, Khatla,
Aizawl, Mizoram-796001

Dear Sir/ Madam,

WHEREAS……………………… [Insert name of the Sole Bidder/Lead Consortium Member] with

address ...................... [Insert address of Sole Bidder /Lead Consortium Member] having its registered
office at ...................... [Insert address of the Sole Bidder /Lead Consortium Member] (Hereinafter, the
“Bidder”) wishes to participate in Tender No. [Tender Details] (the “RFP”) issued by [Utility]
(hereinafter, the “Utility”) for Appointment of AMISP for Smart Prepaid Metering on DBFOOT basis.

And WHEREAS a Bank Guarantee for [Amount] valid [Date] is required to be submitted by the
Bidder along with the RFP.

We, …………….[Insert name of the Bank and address of the Branch giving the Bank Guarantee]
having our registered office at..................... [Insert address of the registered office of the Bank] hereby
give this Bank Guarantee No. …………….[Insert Bank Guarantee number] dated
…………….[Insert the date of the Bank Guarantee], and hereby agree unequivocally and
unconditionally to pay immediately on demand in writing from the Utility any officer authorizedby
it in this behalf any amount not exceeding [Amount] to the said Utility on behalf of the Bidder.

We ..................... [Insert name of the Bank] also agree that withdrawal of the Bid or part thereof by
the Bidder within its validity or non-submission of Performance Security by the Bidder within the
stipulated time of the Letter of Award to the Bidder or any violation to the relevant terms stipulated
in the RFP would constitute a default on the part of the Bidder and that this Bank Guarantee is liable
to be invoked and encashed within its validity by the Utility in case of any occurrence of a default
on the part of the Bidder and that the amount is liable to be forfeited by the Utility.

This Guarantee shall be valid and binding on this Bank up to and inclusive of ...................... [Insert the
date of validity of the Bank] and shall not be terminable by notice or by Guarantor change in the
constitution of the Bank or the firm of the Bidder Or by any reason whatsoever and our liability
hereunder shall not be impaired or discharged by any extension of time or variations or alternations
made, given, conceded with or without our knowledge or consent by or between the Bidder and the
Utility.
NOTWITHSTANDING anything contained hereinbefore, our liability under this guarantee is restricted
to [Amount]. Our Guarantee shall remain in force till [Date]. Unless demands or claims under this Bank
Guarantee are made to us in writing on or before [Date], all rights of the Beneficiary

under this Bank Guarantee shall be forfeited, and we shall be released and discharged from all
liabilities there under.
[Insert the address of the Bank with complete [Insert signature of the Bank’s Authorized
postal branch code, telephone and fax Signatory]
numbers, and official round seal of the Bank]

Attested
……………………………. [Signature]
(Notary Public)
Place: …………………………. Date: …………………………….

INSTRUCTIONS FOR SUBMITTING BANK GUARANTEE

1. Bank Guarantee to be executed on non-judicial stamp paper of appropriate value as per Stamp
Act relevant to place of execution. Foreign entities submitting Bids are required to follow the
applicable law in their country.
2. The Bank Guarantee by Bidder shall be given from any Scheduled Commercial Bank.
3. The full address along with the Telex/Fax No. and e-mail address of the issuing bank to be
mentioned.

Form 7: Format of Covering Letter by Sole bidder/ Lead Consortium Member

[Covering Letter shall be on the official letterhead of the Sole bidder/ Lead Consortium Member
of the Bidding Consortium]

[Reference No.]
From:
[Address of the Lead Consortium Member/ Sole Bidder]
[Telephone No., Fax No., Email]
[Date]

To:
Office of the Engineer in Chief
Power & Electricity Department
Kawlphetha, Mineco, Khatla,
Aizawl, Mizoram-796001

Sub: Bid for Appointment of AMISP for Smart Prepaid Metering on DBFOOT basis

Ref: [Tender Details]

Dear Sir/ Madam,

We, the undersigned ……………. [Insert name of the Lead Consortium Member/ Sole Bidder]
having read, examined and understood in detail the RFP for Appointment of AMISP for Smart Prepaid
Metering on DBFOOT basis hereby submit our Bid comprising of Technical and Financial Bids.

1. We give our unconditional acceptance to the RFP including but not limited to all its instructions,
terms and conditions, and formats attached thereto, issued by Utility, as amended. In token of
our acceptance to the RFP, the same have been initialed by us and enclosed to the Bid. We shall
ensure that our Consortium shall execute such requirements as per the provisions of the RFP and
provisions of such RFP shall be binding on us.

2. Fulfilment of Eligibility
We undertake that we fulfil the Eligibility Criteria stipulated in the RFP and fulfil all the eligibility
requirements as the Lead Consortium Member/ Sole Bidder as outlined in the RFP.

We hereby confirm that in accordance with Clause 7 of Section 2 of the RFP, we are herewith submitting
legally binding undertaking supported by a board resolution from the
……………………....[insert name of Technically Evaluated Entity and/or Financially Evaluated
Entity or its Ultimate Parent Company, as the case may be] that all the equity investment obligations
of.............................. [insert name of the Sole Bidder/ Lead Consortium Member] shall be deemed to
be equity investment obligations of the .................................... [insert name of Technically Evaluated
Entity and/or Financially Evaluated Entity or its Ultimate Parent Company, as the ease may be] and in
the event of any default by ..................................... [insert name of the Sole Bidder/ / Lead Consortium
Member], the same shall be met by .......................................... [insert name of Technically Evaluated
Entity and/or Financially Evaluated Entity or its Ultimate Parent Company, as the case may be].

RFP for Appointment of Advanced Metering Infrastructure (AMI) Service Provider for Smart Prepaid Metering under
RDSS in Mizoram State on DBFOOT basis RFP/ Tender No. T.26011/8/2023-EinC(P)/W-II/46 Dt.14-08-2023
Section 4. Bidding Forms- Technical Proposal 93
[To be inserted only in ease the Bidder has sought qualification on the basis of technical and
financial capability of its Affiliate(s) and/or its Parent]

3. Bid Security
We have enclosed a Bid Security of [Amount] in the form of a Bank Guarantee No. …………….
[Insert Bank Guarantee Number] (OR Demand Draft) dated ...................... [Insert date of the
BankGuarantee] as per Form 6 given in Section 4 from .............. [Insert name of Bank providing Bid
Bond] and valid up to [Date].

4. No Deviation
We have submitted our Financial Bid strictly as per terms and formats of the RFP, without any
deviations, conditions and without mentioning any assumptions or notes for the Financial Bid in the
said format.

5. Acceptance
We hereby unconditionally and irrevocably agree and accept that the decision made by Utility in respect
of any matter regarding or arising out of the RFP shall be binding on us. We hereby expressly waive
any and all claims in respect of Bid process.
We confirm that there are no litigations or disputes against us, which materially affect our ability to
fulfil our obligations with regard to fulfilling our obligations as per the RFP.

6. Familiarity with Relevant Indian Laws and Regulations

We confirm that we have studied the provisions of the relevant Indian laws and regulations as required
to enable us to submit this Bid and execute the RFP Documents, in the event of our selection as Selected
Bidder. We further undertake and agree that all such factors as mentioned in the AMISP Contract have
been fully examined and considered while submitting the Bid.

7. Compliance with applicable laws/ guidelines for public procurement in India

We confirm that we shall adhere to applicable laws for public procurement in India including the
guidelines issued in Order No. F/No.6/18/2019-PPD by Ministry of Finance, Department of
Expenditure, Public Procurement Division dated 23 July 2020, Order No No.9/16/2016-Trans-Part (2)
dated 18 November 2020, latest Government of India Guidelines for Make in India, Domestically
manufactured products, Atmanirbhar Bharat and circulars DIPP Office Memorandum No. P-
45021/2/2017-PP (BE-II) date:16th Sept. 2020, MeitY Circular No.1(10)/2017-CLES dated 06.12.2019
and Order No. 11/05/2018-Coord. by the Ministry of Power dated 17 September 2020 including any
amendments or modifications to the same from time to time.

8. Contact Person
Details of the contact person representing our Bidding Consortium/ Sole Bidder (registered Company)
supported by the Power of Attorney prescribed in Form 10 given in Section 4 of the RFP are furnished
as under:
Name: ………………………………………………….
Designation: ………………………………………………….
Company: ………………………………………………….
Address: ………………………………………………….
Mobile: ………………………………………………….
Phone: ………………………………………………….
Fax: ………………………………………………….
Email: ………………………………………………….

1. We are submitting herewith the Technical Bid containing duly signed formats, both in
electronic and physical forms, (duly attested) as desired by you in the RFP for your
consideration.

2. We are also submitting herewith the Financial Bid in electronic form only, as per the terms and
conditions in the RFP.

9. It is confirmed that our Bid is consistent with all the requirements of submission as stated in the
RFP and subsequent communications from Utility.

10. The information submitted in our Bid is complete, strictly as per the requirements stipulated in the
RFP and is correct to the best of our knowledge and understanding. We would be solely responsible
for any errors or omissions in our Bid.

11. We confirm that all the terms and conditions of our Bid are valid for acceptance for a period of 1
(one) year from the Bid Submission Deadline.

12. We confirm that we have not taken any material deviation so as to be deemed non-responsive with
respect to the provisions stipulated in the RFP.

13. We confirm that no order/ ruling has been passed by any Competent Court or Appropriate
Commission against us or any of our Consortium Members or in the preceding 1 (one) year from
the Bid Submission Deadline for breach of any contract and that the Bid Security submitted by us
or any of our Consortium Members has not been forfeited, either partly or wholly, in any bid process
in the preceding 1 (one) year from the Bid Submission Deadline.

14. We confirm that we are not currently blacklisted by any Govt. Organization or Regulatory
Agencies or Govt. undertaking.

15. We confirm that we are not currently banned/ debarred by the [Name of the Utility] or any of its
subsidiaries/ holding company.

16. We are registered/ exempt from registering in accordance with applicable laws
[Evidence of valid registration by the Competent Authority shall be attached if applicable]

Dated the ……………. [Insert date of the month] day of ……………. [Insert month, year] at
……………. [Insert place].

Thanking you,
Yours Sincerely,
[Insert Signature here]
[Insert Name here]
[Insert Designation here]

Form 8: Format of Consortium Agreement to be entered amongst all Members

of a Bidding Consortium
[To be on non-judicial stamp paper of Rupees One Hundred Only (INR 100/-) or appropriate value
as per Stamp Act relevant to place of execution, duly signed on each page. Foreign entities submitting
Bid are required to follow the applicable law in their country.]

FORM OF CONSORTIUM AGREEMENT BETWEEN

M/s…........................................, M/s. .........................................., M/s ....................................... ,
AND M/s……………… for bidding for Tender No. [Tender Details] (the “RFP”) dated
[Date] as per its Clause 4.3.2

1. THIS Consortium Agreement (hereinafter referred to as “Agreement”) executed on this ..........

[date] day of .......... [month], [year] between
2. M/s. .........................................., a company incorporated under the laws of and
having its Registered Office at , (hereinafter called "Party 1,” or “Lead
Consortium Member” which expression shall include its successors, executors and permitted
assigns);
3. M/s. .........................................., a company incorporated under the laws of ......................and
having its Registered Office at .........................................., (hereinafter called "Party 2,”
which expression shall include its successors, executors and permitted assigns);
4. M/s. .........................................., a company incorporated under the laws of .......................and
having its Registered Office at .........................................., (hereinafter called "Party 3,”
which expression shall include its successors, executors and permitted assigns);

5. M/s. .........................................., a company incorporated under the laws of .....................and

having its Registered Office at .......................................... , (hereinafter called "Party n,”
which expression shall include its successors, executors and permitted assigns);

[The Bidding Consortium should list the name, address of its registered office and other details of all
the Consortium Members above.]

WHEREAS the Parties abovenamed are entering into this Consortium Agreement for the purpose of
submitting the Bid in response to the RFP and in the event of selection as Selected Bidder to comply
with the requirements as specified in the RFP and ensure execution of the AMISP Contract as may be
required to be entered into with Utility.

Party 1, Party 2, Party 3, ..... and Party n are hereinafter collectively referred to as the “Parties” and
individually as a “Party.

WHEREAS the RFP stipulates that the Bidders applying as a Bidding Consortium shall submit a
legally enforceable Consortium Agreement in a format specified in the RFP, whereby each Consortium
Member undertakes to be liable for its Roles and Responsibilities, provide necessary guarantees and
pay required fees as required as per the provisions of the RFP, as specified herein.
WHEREAS any capitalized term in this Agreement shall have the meaning ascribed to such term in
the RFP document.

NOW THEREFORE, THIS AGREEMENT WITNESSTH AS UNDER:

In consideration of the above premises and agreement all the Parties in this Consortium do hereby
mutually agree as follows:

1. In consideration of the selection of the Consortium as the Bidding Consortium by Utility, we the
Members of the Consortium and Parties to the Consortium Agreement do hereby unequivocally
agree that M/s......................................................... [Insert name of the Lead Member], shall act
as the Lead Member as defined in the RFP for self and agent for and on behalf of M/s.
.........................................., M/s. .........................................., M/S .................................. and
M/s ...........[the names of all the other Members of the Consortium to be filled in here].

2. The Lead Consortium Member is hereby authorized by the Members of Consortium and Parties to
the Consortium Agreement to bind the Consortium and receive instructions for and on behalf of
all Members. The Roles and Responsibilities of all other members shall be as per the Annexure
to this Agreement.

3. In the event the Consortium is selected pursuant to the Bidding Process, the shareholding of all
each of the Consortium Members in the AMISP shall be as under:

Relationship
Name of the Bidding Name of the
with Sole Bidder % of equity
S. Company/ Member in Company
/ Member of the participation in the
No. case of a Bidding investing in the
Bidding SPV
Consortium equity of the SPV
Consortium
1. Lead Consortium (Not Less than 51%)
Members
2. Consortium Member 1 (Not Less than 10%)
3. Consortium Member 2 (Not Less than 10%)
4. Consortium Member 3 (Not Less than 10%)
5. Consortium Member 4 (Not Less than 10%)

* In case the Bidder proposes to invest through its Affiliate(s) / Parent Company / Ultimate Parent
Company, the Bidder shall declare shareholding pattern of such Affiliate(s) / Parent Company /
Ultimate Parent Company and provide documentary evidence to demonstrate relationship between
the Bidder and the Affiliate(s) / Parent Company / Ultimate Parent Company. These documentary
evidence could be, but not limited to, demat account statement(s) / Registrar of Companies' (ROC)
certification / share registry book, etc. duly certified by Company Secretary.
*If % of equity participation of any of the consortium members in the SPV is less than 10% or if
any of the consortium members is not willing to be a part of the SPV to be formed, except when
the said consortium member is a Central Public Sector Enterprise (CPSE) / Public Sector
Undertaking (PSU) or Subsidiary/ Joint Venture of a CPSE/ PSU, the bidder would have to furnish
an additional security as per SCC.
*If a Central Public Sector Enterprise (CPSE) / Public Sector Undertaking (PSU) or Subsidiary/
Joint Venture of a CPSE/ PSU is either the sole Bidder or a lead member of a Bidding Consortium,
then creation of an SPV is not mandatory and in such a case, the bidder shall be exempted from
providing an additional security as per SCC.

4. Each Consortium Member undertakes to be individually liable for the performance of its part of the
Roles and Responsibilities without in any way limiting the scope of collective liability

envisaged in this Agreement in order to meet the requirements and obligations of the RFP. The
Lead Consortium Member shall be liable and responsible for ensuring the individual and collective
commitment of each of the Members of the Consortium in discharging all their respective Roles
and Responsibilities.

5. In case of any breach of any of the commitment as specified under this Agreement by any of the
Consortium Members, the Lead Consortium Member of the Consortium shall be liable to meet the
obligations as defined under the RFP.

6. Except as specified in the Agreement, it is agreed that sharing of responsibilities as aforesaid and
obligations thereto shall not in any way be a limitation of responsibility of the Lead Member under
these presents.

7. The Members expressly agree to adhere to all the terms and conditions of the RFP and confirm that
we don’t have any Conflict of Interest (as defined in the RFP).

8. This Consortium Agreement shall be construed and interpreted in accordance with the Laws of
India and Courts at [Place] shall have the exclusive jurisdiction in all matters relating thereto and
arising there under.

9. It is hereby agreed that the Lead Consortium Member shall furnish the Bid Security, as stipulated
in the RFP, on behalf of the Bidding Consortium.

10. It is hereby agreed that in case of selection of Bidding Consortium as the AMISP, the Parties to this
Consortium Agreement do hereby agree that they shall furnish the Performance Security and other
commitments to Utility as stipulated in the RFP and AMISP Contract. The Lead Member shall be
responsible for ensuring the submission of the Performance Security and other commitments on
behalf of all the Consortium Members.

11. It is further expressly agreed that the Consortium Agreement shall be irrevocable and, for the
AMISP, shall remain valid over the term of the Project, unless expressly agreed to the contrary by
Utility.

12. The Lead Consortium Member is authorized and shall be fully responsible for the accuracy and
veracity of the representations and information submitted by the Consortium Members respectively
from time to time in response to the RFP for the purposes of the Bid. The representation by the
Lead Member shall be deemed to be on behalf of and binding on all members of the Consortium.

13. It is expressly understood and agreed between the Members of the Consortium and Parties that the
responsibilities and obligations of each of the Members shall be as delineated as annexed hereto
as Annexure-A forming integral part of this Agreement. It is further agreed by the Members that
the above sharing of responsibilities and obligations shall not in any way be a limitation of
responsibilities and liabilities of the Members, with regards to all matters relating to the execution
of the Bid and implementation of the Project envisaged in the RFP Documents.

14. It is clearly agreed that the Lead Consortium Member shall ensure performance indicated in the
RFP. In the event one or more Consortium Members fail to perform its/ their respective obligations,
the same shall be deemed to be a default by all the Consortium Members.

15. It is hereby expressly agreed between the Parties to this Consortium Agreement that neither Party
shall assign or delegate or subcontract its rights, duties or obligations under this Agreement to any
person or entity except with prior written consent of Utility.

16. This Consortium Agreement:

a) has been duly executed and delivered on behalf of each Party hereto and constitutes the legal,
valid, binding and enforceable obligation of each such Party;
b) sets forth the entire understanding of the Parties hereto with respect to the subject matter
hereof; and
c) may not be amended or modified except in writing signed by each of the Parties and with
prior written consent of Utility.

Common Seal of ..................................... has For M/s............................................ (Party 1)

[Signature of Witness 1]
................................................................
Name:
Designation

Witness 2

[Signature of Witness 2]
................................................................
Name:
Designation:
..

N. Common Seal of ................................... has For M/s............................................ (Party N)

[Signature of Witness 1] [Signature of Witness 1]

................................................................ ................................................................
Name: Name:
Designation: Designation:

Annexure-A

Role and Responsibility of each Member of the Consortium:

1. Roles and Responsibilities of the Party 1 (Lead Consortium Member):
2. Roles and Responsibilities of the Party 2
3. Roles and Responsibilities of the Party 3
.
.
N. Roles and Responsibilities of the Party N

Form 9: Format of Power of Attorney by Consortium Member in favour of Lead

Consortium Member

[To be provided by each Consortium Member (other than the Lead Consortium Member) in favor of
the Lead Consortium Member]

WHEREAS [Utility] has issued for Tender No. [Tender Details] (the “RFP”) dated [Date] forinviting
Bids in respect of Appointment of AMISP for Smart Prepaid Metering on DBFOOT basis (the“Project”)
on the terms contained in the RFP;
WHEREAS M/s.……………., M/s. ………………., M/s. and M/s ....................... [Insert names of
all Members of Consortium] the Members of the Consortium are desirous of submitting a Bid in
response to the RFP, and if selected, undertaking the responsibility of implementing the Project as per
the terms of the RFP;
WHEREAS all the Members of the Consortium have agreed under the Consortium Agreement dated
…………. (the “Consortium Agreement”), entered into between all the Members and submitted
alongwith the Bid to appoint ...... [Insert the name and address of the Lead Consortium Member] as
Lead Consortium Member to represent all the Members of the Consortium for all matters regarding
the RFP and the Bid;
AND WHEREAS pursuant to the terms of the RFP and the Consortium Agreement, we, the Members
of the Consortium hereby designate M/s .................... [Insert name of the Lead Member] as the Lead
Consortium Member to represent us in all matters regarding the Bid and the RFP, in the manner stated
below:-
Know all men by these presents, we ....................................................................... [Insert name and
address of the registered office of the Member 1], …………………………………………..
[Insert name and address of the registered office of the Member 2],...... ,
……………………………………. [Insert name and address of the registered office of the
Membern] do hereby constitute, appoint, nominate and authorize .................................... [Insert name
and registered office address of the Lead Consortium Member], which is one of the Members of the
Consortium, to act as the Lead Member and our true and lawful attorney, to do in our name and on
our behalf, all such acts, deeds and things necessary in connection with or incidental to submission of
Consortium’s Bid in response to the RFP issued by Utility including signing and submission of the
Bid and all documents related to the Bid as specified in the RFP, including but not limited to
undertakings, letters, certificates, acceptances, clarifications, guarantees or any other document, which
Utility may require us to submit. The aforesaid attorney is further authorized for making
representations to Utility named in the RFP, and providing information / responses to Utility,
representing us and the Consortium in all matters before Utility named in the RFP, and generally
dealing with Utility named in the RFP in all matters in connection with our Bid, till completion of the
bidding process as well as implementation of the Project, if applicable, in accordance with the RFP.
We, as Members of the Consortium, hereby agree to ratify all acts, deeds and things done by our said
attorney pursuant to this Power of Attorney and that all acts, deeds and things done by our aforesaid
attorney shall be binding on us and shall always be deemed to have been done by us.
All the terms used herein but not defined shall have the meaning ascribed to such terms under the
RFP.
We, as Members of the Consortium, hereby agree to ratify all acts, deeds and things done by our said
attorney pursuant to this Power of Attorney and that all acts, deeds and things done by our aforesaid
attorney shall be binding on us and shall always be deemed to have been done by us.

All the terms used herein but not defined shall have the meaning ascribed to such terms under the RFP.

Signed by the within named ...................................................... [Insert the name of the executant
Consortium Member] through the hand of Mr./ Ms./ Dr ............................................................... duly
authorized by the Board to issue such Power of Attorney dated this …………………. day of
………….…

Accepted

……………………………
(Signature of Attorney)
[Insert Name, designation and address of the Attorney]

Attested

…………………………………..
(Signature of the executant)
(Name, designation and address of the executant)
…………………………………….
Signature and stamp of Notary of the place of execution

Common seal of ……………… has been affixed in my/our presence pursuant to Board
ofDirector’s Resolution dated……

WITNESS1. (Signature)
Name ………………………………………….
Designation...........…………………………..
WITNESS2. (Signature)
Name ………………………………………….
Designation
Notes

a. The mode of execution of the power of attorney should be in accordance with the procedure,
if any, laid down by the applicable law and the charter documents of the executant(s).
b. In the event, power of attorney has been executed outside India, the same needs to be duly
notarized by a notary public of the jurisdiction where it is executed.
c. Also, wherever required, the executant(s) should submit for verification the extract of the charter
documents and documents such as a Board resolution / power of attorney, in favor of the person
executing this power of attorney for delegation of power hereunder on behalf of the executant(s).

Form 10: Format of Power of Attorney by Lead Consortium Member / Sole

Bidder authorizing an Individual Designated Representative for the
Consortium
[To be on non-judicial stamp paper of Rupees One Hundred Only (INR 100/-) or appropriate value
as per Stamp Act relevant to place of execution. Foreign companies submitting Bids are required to
follow the applicable law in their country.]
Know all men by these presents, we ........................................................................... [Insert name and
address of the registered office of the Lead Consortium Member of the Bidding Consortium/ Sole
Bidder] do hereby constitute, appoint, nominate and authorize Mr./Ms.
………………………………………………… [Insert name and residential address], who is
presently employed with us and holding the position of .................................................. as our true and
lawful attorney, to do in our name and on our behalf, all such acts, deeds and things necessary in
connection with or incidental to submission of our Bid in response to Tender No. [Tender Details] for
Appointment of AMISP for Smart Prepaid Metering on DBFOOT basis (the “Project”) issued by
[Utility], including signing and submission of the Bid and all other documents related to the Bid,
including but not limited to undertakings, letters, certificates, acceptances, clarifications, guarantees
or any other document which Utility may require us to submit. The aforesaid attorney is further
authorized for making representations to Utility, and providing information / responses to Utility,
representing us in all matters before Utility, and generally dealing with Utility in all matters in
connection with our Bid till the completion of the bidding process as per the terms of the RFP.

We hereby agree to ratify all acts, deeds and things done by our said attorney pursuant to this Power
of Attorney and that all acts, deeds and things done by our aforesaid attorney shall be binding on us and
shall always be deemed to have been done by us.
All the terms used herein but not defined shall have the meaning ascribed to such terms under the RFP.

Signed by the within named ............................................ [Insert the name of the executant company]
through the hand of Mr./ Mrs ................................................................... duly authorized by the
Board to issue such Power of Attorney dated this ………………………. day of ………

Accepted

……………………………… (Signature of
Attorney) [Insert Name, designation and address of the
Attorney]

Attested
……………………………
(Signature of the executant)
(Name, designation and address of the executant)

…………………………………….
Signature and stamp of Notary of the place of execution

Common seal of........................... has been affixed in my/our presence pursuant to Board of
Director’s Resolution dated……

WITNESS 1. (Signature)
Name ………………………………….
Designation...........………………….
WITNESS 2. (Signature)
Name ………………………………….
Designation …._

Notes:
a. The mode of execution of the power of attorney should be in accordance with the procedure, if
any, laid down by the applicable law and the charter documents of the executant(s).

b. In the event, power of attorney has been executed outside India, the same needs to be duly
notarized by a notary public of the jurisdiction where it is executed.

c. Also, wherever required, the executant(s) should submit for verification the extract of thecharter
documents and documents such as a Board resolution / power of attorney, in favour of the person
executing this power of attorney for delegation of power hereunder on behalf of the executant(s).

Form 11: Format of Letter of Consent by Sole Bidder/ Consortium Member

reoiewing each element of the Bid
[On the letter head of Sole Bidder/ each Member of the Consortium including Lead Member]

[Reference No.]

From:
[Address of the Lead Consortium Member/ Sole Bidder]
[Telephone No., Fax No., Email]
[Date]

To:
Office of the Engineer in Chief
Power & Electricity Department
KAWLPHETHA, MINECO,
Khatla, Aizawl, Mizoram-796001

Sub: Bid for Appointment of AMISP for Smart Prepaid Metering on DBFOOT basis.
Ref: [Tender Details]

Dear Sir/ Madam,

We, ............................ [Insert name of the undersigned Sole Bidder/ Consortium Member] Sole
Bidder/ Member of Consortium and Lead by.............................. [Insert name of the Lead Consortium
Member] have read, examined and understood the RFP and RFP Documents for Appointment of
AMISP for Smart Prepaid Metering on DBFOOT basis.

We hereby confirm our concurrence with the RFP including in particular the Bid / and Consortium
Agreement submitted by ............................. [Insert name of the Sole Bidder/ Lead Consortium Member],
in response to the RFP. We confirm that the Bid has been reviewed and each element of theBid is agreed
to including but not limited to the commitment and obligations of our Company.

We hereby confirm that in accordance with Clause 7 of Section 2 of the RFP, we are enclosing legally
binding undertaking supported by a board resolution from the
……………………………………………. [insert name of Technically Evaluated Entity and / or
Financially Evaluated Entity or its Ultimate Parent Company, as the case may be] that all the equity
investment obligations of ........................................... [insert name of the Member] shall be deemed to
be equity investment obligations of the ………………………………………….[insert name of
Technically Evaluated Entity and / or Financially Evaluated Entity or its Ultimate Parent Company, as
the case may be] and in the event of any default…………………………………………………..
[insert name of the Member], the same shall be met by………………………………………………...
[insert name of Technically Evaluated Entity and / or Financially Evaluated Entity or its Ultimate Parent
Company, as the case may be]. [Insert if applicable]

The details of contact person are furnished as under:

Name :
Designation :
Name of the Company :
Address :
Phone Nos. :

Dated the ……. day of ……. of 20……

Thanking you,
Yours faithfully,
………………………………..
[Signature, Name, Designation of Authorized Signatory of Consortium Member and Company's Seal]

Business Address:
[Name and address of principal officer]

Form 12: Format of Summary of Audited Financial Statements

< This form needs to be submitted by Sole Bidder/ Lead Consortium Member. In case of an AIF or
Foreign Investment Fund using ACI, ACI would be considered as per the certificate issued by statutory
auditor (or such other certificate as filed with the regulator in the relevant jurisdiction) not older than
1 (one) month prior to the date of Bid Submission>

[Reference No.]

From:
[Address of the Lead Consortium Member/ Sole Bidder]
[Telephone No., Fax No., Email]
[Date]

To:
Office of the Engineer in Chief
Power & Electricity Department
KAWLPHETHA, MINECO, Khatla,
Aizawl, Mizoram-796001

Sub: Audited Financial Statement for ..................... [Insert name of Sole Bidder/Consortium
Member].
Ref: [Tender Details]
Dear Sir/ Madam,
This is to certify that .................... [Insert name of Sole Bidder/Consortium Member] having its
Registered Office at .......................................... [Insert Registered Address of the Consortium
Member] are in the business of .......................................... [Insert briefly the nature of the
business], have recorded the following:

NETWORTH FOR LAST THREE FINANCIALYEARS

Name of
S. No. Financially Relationship Financial Net worth Amount (In Indian
Evaluated with Bidder Year (FY) Rupees)
Entity(ies)
1.
2.
3.
Or
ACI FOR PRECEDING FINANCIALYEAR
Name of
Financially Relationship Financial Year ACI Amount (In Indian
S. No.
Evaluated with Bidder (FY) Rupees)
Entity(ies)
1.
2.
3.

The above Net worth/ ACI are arrived from our Audit Reports for the last three/ preceding0 financial
years duly submitted to the Income Tax Department along with our Audit Reports.

Hence, we certify from the records submitted to us. Thanking you,

Sincerely yours,

Yours Sincerely,
[Insert Signature here]
[Insert Name here]
[Insert Designation here

Date:

[Place]

0 In case ACI is used to meet the financial requirements

Contra No. of Description PO/ Confirm Confirm

Name of ct Consumer, of Work WO attachment attachme
Dat
Technical
Relationshi e of Period Nodes, etc. Value of PO/ WO nt of
S. ly (In Installatio
p with the PO/
No. Evaluate INR) n
Bidder W
d Entity Milestone/
O
(ies) execution
1.

5.
96
Section 4. Technical Proposal –Forms
Form 14: List of Material and Services

Please Note: The list is indicative only. This needs to be detailed out and customized by [ AMISP]
basis Project requirement

Table 1: List of Materials and Services for Smart Meters [Indicative Only. To be defined by
AMISP]

Country of
S. No. Item Description
Origin
1. Meters (including Communication module/NIC card)

1.1 Single phase whole current Smart Meter (without Net-

Metering) – Consumer Meter
1.2 Single phase whole current Smart Meter (with Net-Metering)
– Consumer Meter
1.3 Three Phase whole current Smart Meter (without Net-
Metering) – Consumer Meter
1.4 Three Phase whole current Smart Meter (with Net-Metering) –
Consumer Meter
1.5 Three phase LT-CT operated Smart Meter (without Net-
Metering) – Consumer Meter
1.6 Three phase LT-CT operated Smart Meter (with Net-Metering) –
Consumer Meter
1.7 Three phase LT-CT operated Smart Meter (with Net-Metering) –
DT Meter
1.8 Three phase CT/PT operated Smart Meter – Feeder Meter

1.9 Three phase CT/PT operated Smart Meter – Boundary Meter

1.10 ....
2. Mandatory Spares
2.1 X% of Subtotal 1
2.2 ....
.. ..
3. Installation & Commissioning
3.1 Supply, Installation, Commissioning & Testing & Integration
with Existing System (if any)
3.2 Meter Boxes
.. ..

4. Other Requirement
4.1 Any other product/ services, if required, along with details.

5. Communications Hardware

5.2 Data Concentrator Units/Access points

6. Service Cable
6.1 SMC Main Service Distribution Box (MSDB)
6.2 4 core 35 mm2 XLPE Cable [@ 2 meter per connection]
6.3 2C*16 mmZ Cable,1.1k V Grade, Un-Armored, XLPE Insulated
Stranded Conductor FRLS type for pole mounted for Single Phase
[(@ 20 meter per connection]
6.4 4C*16 mmZ Cable,1.1k V Grade, Armored, XLPE Insulated
Stranded Conductor FRLS type for pole mounted for Three Phase
[(@ 20 meter per connection]
.. ..
7. DT Cable
7.1 ..
.... ......

Table 2: List of Materials and Services for Software [Indicative Only. To be defined by
AMISP]

Country of
S. No. Item Description
Origin

1. Application Software

1.1 Meter Data Acquisition Software (MDAS)/Head End System (HES)

1.2 Meter data management (MDM) .....

1.3 ....
.. …
2. Data Archiving Software
2.1 Data Archiving and SAN management software
2.2 ....
.. ..
3. Network Management Software
Centralized network management software along with patch
3.1
management & identity management
Antivirus software for all machines in Network Operation cum
3.2
Monitoring Center
3.3 Access control software with single sign on feature

Country of
S. No. Item Description
Origin

… ….
.. ..
4. Installation & Commissioning
Supply, Installation, Commissioning & Testing & Integration with
4.1
Existing System (if any)
4.2 ....
.. ..
5. Other Requirement

5.1 Any other product/ services, if required, along with details.

Table 3: List of Materials and Services for Hardware [Indicative Only. To be defined by
AMISP]

Country of
S. No. Item Description
Origin

1. Hardware for Network Operation cum Monitoring Centre

1.1 Workstation consoles

1.2 Firewall
1.3 Router
.. ..
2. Mandatory Spares
2.1 X% of Subtotal 1
2.2 ....
.. ..
3. Installation & Commissioning
Supply, Installation, Commissioning & Testing & Integration with
3.1
Existing System (if any)
3.2 ....

.. ..
4. Other Requirement

4.1 Any other product/ services, if required, along with details.

S. Country of
Item Description
No. Origin
1. Training at Site
1.1 Smart Meter & Communication network
HES & MDM, Protocol, Database, User Interface, Display and
1.2
Application software
1.3 Computer System Hardware & Software
1.4 ....
.. ..

Table 5: List of Materials and Services for Operation and Maintenance [Indicative
Only. To be defined by AMISP]

S. Country of
Item Description
No. Origin
1. Operation and Maintenance

Operation of complete system (during warranty period) including

providing communication link to Network Operation cum Monitoring
1.1
Center as well as network connectivity for Cellular services for AMI
System

1.2 Maintenance of complete System during AMI operations period

1.3 ....

S. Country of
Item Description
No. Origin
1. Infrastructure for Recharge
1.1 Retail distribution centres
1.2 Workstation Consoles
1.3 Computer System
.. ..

Table 7: List of Materials and Services for Consumer Engagement Activities [Indicative
Only. To be defined by AMISP]

S. Country of
Item Description
No. Origin

1. Consumer Engagement Activities

1.1 Consumer engagement plan

1.2 Communication and media plan

1.3 ..
2 Implementation support for consumer engagement activities as per
point 1
2.1 Knowledge Materials/ Tools/ Brochures
2.2 Social media campaigns
2.3 Press release/ ads/ newsletters
2.4 Videos/ Film
2.5 Consumer Surveys
.. ..

Form 15: Table of Compliance

The Bidder shall submit ‘Clause by Clause’ compliance to the RFP document including the technical
specifications and functional requirements (with amendments, if any) as per the format prescribed in
Form 15
. The Bidder shall annotate the Table of Contents of each section to provide a high-level summary of
compliance status. In all cases, the following symbols, and no others shall be used:

• C - Bid complies with all requirements in the adjacent paragraph.

• A - Bid is not compliant with the requirements in the adjacent paragraph, but a
functional alternative is proposed.
• X - Bid takes exception to the requirements of the adjacent paragraph and no functional
alternative is proposed.
Only one symbol shall be assigned to paragraph and shall indicate the worst-case level of compliance
for that paragraph. This annotation may be handwritten.

The Bidder shall also underline, on the compliance copy, all requirements to which exceptions have
been taken (X) or to which alternatives have been proposed (A).

Each alternative shall be clearly and explicitly described. Such descriptions shall use the sameparagraph
numbering as the bid document sections addressed by the alternatives. All alternative descriptions shall
be in one contiguous section of the bidder’s proposal, preferably in the same volume, and titled
"Alternatives." A separate section titled "Exceptions" shall also be providedcontaining any discussion
or explanation chooses to provide concerning exceptions taken.Alternatives which do not substantially
comply with the intent of the Bid documents will be considered exceptions.

Any clause which is not included in this compliance table shall be treated as “fully complied” or C.

The Utility will assess the merits of each alternative and exception and will be the sole judge as to their
acceptance.

[Reference No.]
From:
[Address of the Lead Consortium Member/ Sole Bidder]
[Telephone No., Fax No., Email]
[Date]

To:
Office of the Engineer in Chief
Power & Electricity Department
KAWLPHETHA, MINECO, Khatla,
Aizawl, Mizoram-796001

Sub: Bid for Appointment of AMISP for Smart Prepaid Metering on DBFOOT basis

Ref: [Tender Details]

Dear Sir/ Madam,

We certify that M/s .............................. [insert name of the Sole Bidder / Consortium Members] have
considered the technical and financial capability of its Parent and / or Affiliates, for the purpose of
meeting Qualification Requirements as per the instructions provided in the RFP. The name of Parent
and / or Affiliate, nature of relationship(s) with such Parent and / or Affiliate and details of equity
holding are as follows:

Relationship with Sole

Name of Company Type of credentials Details of equity
Bidder / Consortium
whose credentials considered (technical shareholding (refer
Member (Parent /
considered and / or financial) notes below)
Affiliate)
Company 1
………..
………..
………..
………..

NOTES:

i) In case of Parent, the equity holding of the Parent in the Sole Bidder / Member of the Bidding
Consortium, including the Lead Member of the Consortium, need to be specified,

ii) In case of Affiliate under direct control of Bidder, the equity holding of the Sole Bidder /
Member of the Bidding Consortium, including the Lead Member of the Consortium in the
Affiliate, needs to be specified.

Yours faithfully
………………………………
(Signature and name of the authorized signatory of the Company and stamp)

Name: …………………………….
Date: ………………………………
Place: ………………………………

………………………………
(Signature and Stamp of statutory Auditors of Sole Bidder / each Member of Bidding Consortium)

Name: …………………………….
Date: ………………………………
Place: ………………………………
Date: ………………………………

[On the Letter Head of the Parent /Affiliate]

[Reference No.]
From:
[Address of the Parent / Affiliate of Bidder / Member of Bidding Consortium]
[Telephone No., Fax No., Email]
[Date]

To:

Dear Sir,
Sub: Bid for Appointment of AMISP for Smart Prepaid Metering on DBFOOT basis

We refer to the RFP dated NIT No /PR/P & E Dept. Mizoram/2023 ('RFP') issued by you for
selection of Bidder as Advanced Metering Infrastructure Service Provider for establishing the
AMI System for "… .................. [Name of Project]".

We confirm that M/s........................... [lnsert name of Sole Bidder/ Consortium Member] has been
authorized by us to use our technical and/or financial capability [strikeout whichever is not
applicable] for meeting the Qualification Requirements for "… ......................................... [Name of
Project]".

We have carefully read and examined in detail the RFP including in particular, Clause 7 of Section 2
of the RFP, and we are also submitting legally binding undertaking supported by a board resolution
that all the equity investment obligations of M/s.............................. [lnsert Name of Sole Bidder /
Consortium Member], shall be deemed to be our equity investment obligations and in the event of any
default the same shall be met by us.
For and on behalf of .............................................[insert Name of Parent / Affiliated]
………………………………………
[Signature and Name of the authorized signatory of the Company and stamp]

Name: …………………………….
Date: ………………………………
Place: ………………………………

Notes:

1. The above undertaking can be furnished by Ultimate Parent of Technically Evaluated Entityor
Financially Evaluated Entity, as the case maybe, if legally binding undertaking is also furnished
by the Ultimate Parent on behalf of such Financially Evaluated Entity/Technically Evaluated
Entity.

[On the Letter Head of the Technically / Financially Evaluated Entity / Ultimate Parent Company]

[Reference No.]
From:
[Address of the Technically / Financially Evaluated Entity / Ultimate Parent Company]
[Telephone No., Fax No., Email]
[Date]

To:
Office of the Engineer in Chief
Power & Electricity Department
KAWLPHETHA, MINECO,
Khatla,Aizawl, Mizoram-796001

Sub: Bid for Appointment of AMISP for Smart Prepaid Metering on DBFOOT basis
Dear Sir,
We refer to the Request for Proposal dated ......................... ('RFP') issued by you regarding setting up
of AMI system for ................................. [Name of the Project] on design, build, finance, own, operate
and transfer basis.
We have carefully read and examined in detail the RFP and the RFP Project Documents, including in
particular, Clause 2 and 4 of Section 7 of the RFP and Clauses 15 of Section 3 of the RFP, regarding
submission of an undertaking regarding the investment in the equity share capital of
……………………... [Name of the SPV] and provisions for minimum equity holding and equity
lock-in. We have also noted the amount of the equity investment required to be made
in………………………… [Name of SPV] by the ............................................ [insert the name of the
Bidder or the Consortium Member] for the Project.
In view of the above, we hereby undertake to you and confirm that in the event of failure of
……………….....[insert the name of the Bidder or the Consortium Member] to invest in full or
inpart, in the equity share capital of...................................... [Name of SPV] as specified in the Bid, we
shall invest the said amount not invested by............................................................ [insert the name of
the Bidder or the Consortium Member] in ........................................................... [Name of SPV]
bypurchase of existing shares or subscribing to the new shares of .......................................... [Name of
the SPV], as stipulated by you.
We have attached hereto certified true copy of the Board resolution whereby the Board of Directors of
our Company has approved issue of this Undertaking by the Company.
All the terms used herein but not defined, shall have the meaning as ascribed to the said terms under
the RFP.
Certified as true.
…………………………………
(Signature and Name of the authorized signatory of the Company and stamp)

Note:
1. Wherever required, extract of the charter documents and documents such as a Board
resolution should be submitted for verification.
2. If a Central Public Sector Enterprise (CPSE) / Public Sector Undertaking (PSU) or
Subsidiary/ Joint Venture of a CPSE/ PSU is either the sole Bidder or a lead member of a

Form 19: Formats for Board Resolutions

Format 1
Format of the Board resolution for the Sole Bidder / each Member of the Consortium / investing
Affiliate / Parent Company / Ultimate Parent Company, where applicable

[Reference Clause 15 of Section 3 of the RFP and the illustrations in Annexure of this form]
[Note: The following resolution no. 1 needs to be passed by the Boards of each of the entity(ies)
making equity investment]
The Board, after discussion, at the duly convened Meeting on ................................... [Insert date]. with
the consent of all the Directors present and in compliance of the provisions of the Companies Act.
1956/2013, passed the following Resolution:
1. RESOLVED THAT pursuant to the provisions of the Companies Act, 1956 / Companies Act 2013
(as the case may be) and compliance thereof and as permitted under the Memorandum and Articles
of Association of the company, approval of the Board be and is hereby accorded for investment of
..........% (......per cent) of the total equity share capital ................................................... [Name of
SPV] representing the entire amount proposed to be invested by the company for the AMI system
for .....................................[Name of Project], as per the terms of the RFP.
[Note: Equity investment obligations by the Sole Bidder/each Member of the Bidding
Consortium/investing Affiliate or Parent or Ultimate Parent should add up to 100%]
[Note: In the event the Bidder is a Bidding Consortium, the following Board resolution no. 2 also
needs to be passed by the Lead Member of the Bidding Consortium]
2. RESOLVED THAT approval of the Board be and is hereby accorded to contribute such further
amount over and above the ……… percentage (……%) limit to the extent becoming necessary
towards the total equity share in the ............................[Name of SPV]. obligatory on the part of the
company pursuant to the terms and conditions contained in the Consortium Agreement dated
....................... executed by the company as per the provisions of the RFP.
[Note: In the event, the investing entity is an Affiliate or Parent or Ultimate Parent of the Bidder,
the following Board resolution no. 3 shall also be passed by the Bidder]
3. FURTHER RESOLVED THAT the Board hereby acknowledges the Board Resolution(s)
passed by the...........................[Name of the Affiliate(s)/ Parent / Ultimate Parent] regarding the
investment of..........(....%) of the equity share capital requirements of .................................[Name
of SPV], which is to be invested by the................................. [Name of the Affiliate(s)/ Parent /
Ultimate Parent] for the .................................. [Name of SPV]. as per the terms of the RFP.
[Note: The following resolution no. 4 is to be provided by the Sole Bidder / Lead Member of the
Consortium only]
4. FURTHER RESOLVED THAT MR/MS ............................................be and is hereby
authorized to take all the steps required to be taken by the Company for submission of the Bid,
including in particular, signing of the Bid, making changes thereto and submitting amended Bid,
all the documents related to the Bid, certified copy of this Board resolution or letter or undertakings
etc, required to be submitted to Utility as part of the Bid or such other documents as may be
necessary in this regard.
Certified True Copy
Company rubber stamp to be affixed

RFP for Appointment of Advanced Metering Infrastructure (AMI) Service Provider for Smart Prepaid Metering under
RDSS in Mizoram State on DBFOOT basis RFP/ Tender No. . T.26011/8/2023-EinC(P)/W-II/46 Dt.14-08-2023
107
Section 4. Technical Proposal –Forms
[Notes:
1. This certified true copy should be submitted on the letterhead of the Company, signed by the
Company Secretary or any Whole Time Director/ Manager (supported by a specific board
resolution) of the Sole Bidder or the Lead Member of Consortium.
2. The contents of the format may be suitably re-worded indicating the identity of the entity
passing the resolution, i.e., the Sole Bidder, each Member of the Bidding Consortium.
3. This format may be modified only to the limited extent required to comply with the local
regulations and laws applicable to a foreign entity submitting this resolution. For example,
reference to Companies Act 1956 / Companies Act 2013 (as the case may be) may be suitably
modified to refer to the law applicable to the entity submitting the resolution. However, in such
case, the foreign entity shall submit an unqualified opinion issued by the legal counsel ofsuch
foreign entity, stating that the Board resolutions are in compliance with the applicable laws of
the respective jurisdictions of the issuing company and the authorizations granted therein are
true and valid.]
4. If a Central Public Sector Enterprise (CPSE) / Public Sector Undertaking (PSU) or Sub- sidiary/
Joint Venture of a CPSE/ PSU is either the sole Bidder or a lead member of a Bidding
Consortium, the bidder shall be exempted from submitting this form (Form 19 of Section 4).

Format 2
Format for the Board resolution of Technically / Financially Evaluated Entity / Ultimate Parent
Company (in case credentials of such TEE/ FEE has been utilized by the Sole Bidder or Bidding
Consortium)

The Board, after discussion, at the duly convened Meeting on .................................... [Insert date]
with the consent of all the Directors present and in compliance of the provisions of the Companies
Act, 1956 2013. passed the following Resolution:
RESOLVED THAT pursuant to the provisions of the Companies Act, 1956 / Companies Act, 2013
(as the case may be) and compliance thereof and as permitted under the Memorandum and Articles
of Association of the company, approval of the Board be and is hereby accorded for issuing an
Undertaking to the Utility, in the format specified in the RFP issued by the Utility, draft of which is
attached hereto and initiated by the Chairman whereby the company undertakes to invest
……………………….. percent (……%) of the total equity share capital of
……………………………..[Name Of SPV] representing the entire amount proposed to be
invested by....................................................... [ insert name of the Bidder or Member] for the said
Project, in case of failure of .......................................... [Insert the name of the Bidder or Member]
to make such investment".
FURTHER RESOLVED THAT .......................................................... be and is hereby authorized
to take all the steps required to be taken by the Company, including in particular, signing the said
Undertaking, submitting the same to the Utility through ..................................................... [insert
name of Sole Bidder / Lead Member of the Consortium] of all the related documents, certified
copy of this
Board resolution or letter, undertakings etc. required to be submitted to Utility as part of the Bid or
such other documents as may be necessary in this regard.

Certified True Copy

Company rubber stamp to be affixed

Note:
1. This certified true copy should be submitted on the letterhead of the Company, signed by the
Company Secretary or any Whole-time Director/Manager (supported by a specific board
resolution) of Sole Bidder or Lead Member of the Consortium.
2. The contents of the format may be suitably re-worded indicating the identity Of the entity
passing the resolution.
3. This format may be modified only to the limited extent required to comply with the local
regulations and laws applicable to a foreign entity submitting this resolution. For example,
reference to Companies Act 1956 / Companies Act 2013 (as the case may be) may be suitably
modified to refer to the law applicable to the entity submitting the resolution. However, in
such case, the foreign entity shall submit an unqualified opinion issued by the legal counsel of
such foreign entity, stating that the Board resolutions are in compliance with the applicable

Annexure: Illustration for Applicable Board Resolution Requirements Under Clause 15

of Section 3

Table: Bill of Materials and Services for Smart Meters. To be filled by AMISP. The Total
Quantity of Smart Meters and Lumpsum payment amount to be defined by the Utility

Entities (other than Bidder)

Investor in the whose credentials (financial Requirement of
Applicable Board
AMISP and/or technical) used by Undertaking
Resolutions
the Bidder for meeting RFP (Form 18)
criteria

a) Format I of
Bidder himself for Annexure 11-
None None
100% equity Meter Resolution:1,2 and 4
from the Bidder

Bidder himself for Affiliate and/or Parent

100% equity Meter Company and/or Ultimate a) Format I of
Parent Annexure 11 -
Resolution: l, 2, and 4
from the Bidder
b) Format 2 of
Annexure ll by either Yes, by either
Technically/ Technically /
Financially Evaluated Financially Evaluated
Entity(ies) whose Entity(ies) Affiliate(s)
credentials have been whose credentials have
used, or Ultimate been used, or Ultimate
Parent. Parent.
Provided. If the Bidder
himself is the Ultimate Provided, if the Bidder
Parent, then Format 2 himself is the Ultimate
need not be provided. Parent, then the
undertaking need not be
provided.

a) Format 1 of
Bidder himself + Annexure 11 -
others (Affiliate Resolution: 1, 2, 3
And 4 from the Bidder.
and/or Parent
b) Format I of
Company and/or None None
Annexure 11 -
Ultimate Parent) in Resolution: I from the
aggregate holding Affiliate and /or Parent
100% equity and /or Ultimate Parent
investing in the equity

RFP for Appointment of Advanced Metering Infrastructure (AMI) Service Provider for Smart Prepaid Metering in
India on DBFOOT basis RFP/ Tender No.T.26011/8/2023-EinC(P)/W-II/46 Dt.14-08-2023
111
Section 5. Financial Proposal –Forms
Entities (other than Bidder)
Investor in the whose credentials (financial Requirement of
Applicable Board
AMISP and/or technical) used by Undertaking
Resolutions
the Bidder for meeting RFP (Form 18)
criteria

a) Format 1 of
Annexure 11 -
Resolution: 1,2, 3 and
4 from the Bidder.
b) Format I of
Bidder himself + Annexure 11 -
Others (Affiliate Resolution: I from the
and/or Parent Yes, by either Parent/
Affiliate and/or Parent Affiliate and/or Parent
Affiliate(s) whose
Company and/or Company and/or Ultimate and/or Ultimate Parent
credentials have been
Ultimate Parent) in Parent investing in the equity
used, or Ultimate Parent
aggregate holding c) Format 2 of
100% equity Annexure 11 by either
Parent / Affiliate(s)
whose credentials have
been used and /or
Ultimate Parent
investing in the equity

RFP for Appointment of Advanced Metering Infrastructure (AMI) Service Provider for Smart Prepaid Metering in
India on DBFOOT basis RFP/ Tender No.T.26011/8/2023-EinC(P)/W-II/46 Dt.14-08-2023
112
Section 5. Financial Proposal –Forms
Form 20: Pre-Contract Integrity Pact
[To be on non-judicial stamp paper of Rupees One Hundred Only (INR 100/-) or appropriate value
as per Stamp Act relevant to place of execution. Foreign companies submitting Bids are required to
follow the applicable law in their country.]

General

This pre-bid pre-contract Agreement (hereinafter called the Integrity Pact) is made on day of the mo
nth of 2021, between, on one hand, the................................ (Name of Owner) acting through Shri……
(Name and designation of Project Manager) (hereinafter called the "BUYER", which expression shall
mean and include, unless the context otherwise requires, his successors in office and assigns) of the
First Part and M/s……… (Name of Bidder) represented by Shri , Chief Executive Officer (hereinafter
called the "BIDDER/Seller" which expression shall mean and include, unless the context otherwise
requires, his successors and permitted assigns) of the Second Part.

WHEREAS the BUYER proposes to procure (Name of the Stores/Equipment/Item) and the
BIDDER/Seller is willing to offer/has offered the stores and

WHEREAS the BIDDER is a private company/public company/Government

undertaking/partnership/registered export agency, constituted in accordance with the relevant law in the
matter and the BUYER is a PSU/Utility/Department of State Govt. performing its functions on behalf
of the .................................... (Name of owner).

NOW, THEREFORE,

To avoid all forms of corruption by following a system that is fair, transparent and free from any
influence/prejudiced dealings prior to, during and subsequent to the currency of the contract to be
entered into with a view to:-

Enabling the BUYER to obtain the desired said stores/equipment at a competitive price in conformity
with the defined specifications by avoiding the high cost and the distortionary impact of corruption on
public procurement, and

Enabling BIDDERs to abstain from bribing or indulging in any corrupt practice in order to secure
the contract by providing assurance to them that their competitors will also abstain from bribing and
other corrupt practices and the BUYER will commit to prevent corruption, in any form, by its
officials by following transparent procedures.

The parties hereto hereby agree to enter into this Integrity Pact and agree as follows:

Commitments of the BUYER

1.1 The BUYER undertakes that no official of the BUYER, connected directly or

RFP for Appointment of Advanced Metering Infrastructure (AMI) Service Provider for Smart Prepaid Metering in
India on DBFOOT basis RFP/ Tender No.T.26011/8/2023-EinC(P)/W-II/46 Dt.14-08-2023
113
Section 5. Financial Proposal –Forms
indirectly with the contract, will demand, take a promise for or accept, directly or through
intermediaries, any bribe, consideration, gift, reward, favour or any material or immaterial
benefit or any other advantage from the BIDDER, either for themselves or for any person,
organization or third party related to the contract in exchange for an advantage in the bidding
process, bid evaluation, contracting or implementation process related to the contract.

1.2 The BUYER will, during the pre-contract stage, treat all BIDDERs alike and will provide to
all BIDDERs the same information and will not provide any such information to any
particular BIDDER which could afford an advantage to that particular BIDDER in comparison
to other BIDDERs.

1.3 All the officials of the BUYER will report to the appropriate Government office any attempted
or completed breaches of the above commitments as well as any substantial suspicion of such
a breach

2.0 In case any such preceding misconduct on the part of such official(s) is reported by the BIDDER
to the BUYER with full and verifiable facts and the same is prima facie found to be correct by the
BUYER, necessary disciplinary proceedings, or any other action as deemed fit, including criminal
proceedings may be initiated by the BUYER and such a person shall be debarred from further
dealings related to the contract process. In such a case while an enquiry is being conducted by
the BUYER the proceedings under the contract would not be stalled.

Commitments of BIDDERs
3.0 The BIDDER commits itself to take all measures necessary to prevent corrupt practices, unfair
means and illegal activities during any stage of its bid or during any pre-contract or post- contract
stage in order to secure the contract or in furtherance to secure it and in particular commit itself to
the following:-

3.1 The BIDDER will not offer, directly or through intermediaries, any bribe, gift, consideration,
reward, favour, any material or immaterial benefit or other advantage, commission, fees, brokerage
or inducement to any official of the BUYER, connected directly or indirectly with the bidding
process, or to any person, organization or third party related to the contract i n exchange for any
advantage in the bi ddi ng , evaluation, contracting and implementation of the contract.

3.2 The BIDDER further undertakes that it has not given, offered or promised to give, directly
or indirectly any bribe, gift, consideration, reward, favour, any material or immaterial benefit
or other advantage, commission, fees, brokerage or inducement to any official of the BUYER
or otherwise in procuring the Contract or forbearing to do or having done any act in relation to
the obtaining or execution of the contract or any other contract with the Government for
showing or for bearing to show favour or disfavour to any person in relation to the contract or
any other contract with Government.

3.3 BIDDERs shall disclose the name and address of agents and representatives and Indian BIDDERs
shall disclose their foreign principals or associates.

3.4 BIDDERs shall disclose the payments to be made by them to agents/brokers or any other

3.5 The BIDDER further confirms and declares to the BUYER that the BIDDER is the original
manufacturer/integrator/authorized government sponsored export entity of the defense stores and
has not engaged any individual or firm or company whether Indian or foreign to intercede, facilitate
or in any way to recommend to the BUYER or any of its functionaries, whether officially
'or unofficially to the award of the contract to the BIDDER, nor has any amount been paid,
promised or intended to be paid to any such individual, firm or company in respect of any such
intercession, facilitation or recommendation.

3.6 The BIDDER, either while presenting the bid or during pre-contract negotiations or before signing
the contract, shall disclose any payments he has made, is committed to or intends to make to
officials of the BUYER or their family members, agents, brokers or any other intermediaries in
connection with the contract and the details of services agreed upon for such payments.

3.7 The BIDDER will not collude with other parties interested in the contract to impair the
transparency, fairness and progress of the bidding process, bid evaluation, contracting and
implementation of the contract.

3.8 The BIDDER will not accept any advantage in exchange for any corrupt practice, unfair means and
illegal activities.

3.9 The BIDDER shall not use improperly, for purposes of competition or personal gain, or pass on
to others, any information provided by the BUYER as part of the business relationship, regarding
plans, technical proposals and business details, including information contained in any electronic
data carrier. The BIDDER also undertakes to exercise due and adequate care lest any such
information is divulged.

3.10 The BIDDER commits to refrain from giving any complaint directly or through any other manner
without supporting it with full and verifiable facts.

3.11 The BIDDER shall not instigate or cause to instigate any third person to commit any of the actions
mentioned above.

3.12 If the BIDDER or any employee of the BIDDER or any person acting on behalf of the BIDDER,
either directly or indirectly, is a relative of any of the officers of the BUYER, or alternatively, if
any relative of an officer of the BUYER has financial interest/stake in the BIDDER's firm, the
same shall be disclosed by the BIDDER at the time of filing of tender.

The term 'relative' for this purpose would be as defined in Section 6 of the Companies Act
1956.

3.13 The BIDDER shall not lend to or borrow any money from or enter into any monetary dealings
or transactions, directly or indirectly, with any employee of the BUYER.

4.1 The BIDDER declares that no previous transgression occurred in the last three years immediately
before signing of this Integrity Pact, with any other company in any country in respect of any
corrupt practices envisaged hereunder or with any Public Sector Enterprise in India or any
Government Department in India that could justify BIDDER’s exclusion from the tender process.

4.2 The BIDDER agrees that if it makes incorrect statement on this subject, BIDDER can be
disqualified from the tender process or the contract, if already awarded, can be terminated for such
reason.

5. Earnest Money (Bid Security)

5.1 While submitting commercial bid, the BIDDER shall deposit an amount Rs- 0.00 Cr. (to be
specified in RFP) as Earnest Money/Security Deposit, with the BUYER through any of the
following instruments:

(i) Bank Draft or a Pay Order in favour of

(“The Engineer-in-Chief, Power & Electricity Dept., Govt. of Mizoram, Aizawl”)

(ii) A confirmed guarantee by an Indian Nationalized Bank, promising payment of the guaranteed
sum to the BUYER on demand within three working days without any demur whatsoever and
without seeking any reasons whatsoever. The demand for payment by the BUYER shall be
treated as conclusive proof of payment.
(iii) Any other mode or through any other instrument (to be specified in the RFP).

5.2 The Earnest Money/Security Deposit shall be valid up to a period of 6 months or the complete
conclusion of the contractual obligations to the complete satisfaction of both the BIDDER and the
BUYER, including warranty period, whichever is later.

5.3 In case of the successful BIDDER a clause would also be incorporated in the Article pertaining
to Performance Bond in the' Purchase Contract that the provisions of Sanctions for Violation shall
be applicable for forfeiture of Performance Bond in case of a decision by the BUYER to forfeit the
same without assigning any reason for imposing sanction for violation of this Pact.

5.4 No interest shall be payable by the BUYER to the BIDDER on Earnest Money/Security Deposit
for the period of its currency.

6. Sanctions for Violations

6.1 Any breach of the aforesaid provisions by the BIDDER or anyone employed by it or acting on
its behalf (whether with or without the knowledge of the BIDDER) shall entitle the BUYER to
take all or any one of the following actions wherever required:

(i) To immediately call off the pre-contract negotiations without assigning any reason or giving
any compensation to the BIDDER. However, the proceedings with the other BIDDER(s) would
continue.

RFP for Appointment of Advanced Metering Infrastructure (AMI) Service Provider for Smart Prepaid Metering in
India on DBFOOT basis RFP/ Tender No.T.26011/8/2023-EinC(P)/W-II/46 Dt.14-08-2023
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Section 5. Financial Proposal –Forms
(ii) The Earnest Money Deposit (in pre-contract stage) and/or Security Deposit/Performance Bond
(after the contract is signed) shall stand forfeited either fully or partially, as decided by
the BUYER and the BUYER shall not be required to assign any reason, therefore.

(iii) To immediately cancel the contract, if already signed, without giving any compensation to the
BIDDER.

(iv)To recover all sums already paid by the BUYER, and in case of an Indian BIDDER with
interest thereon at 2% higher than the prevailing Prime Lending Rate of State Bank of India,
while in case of a BIDDER from a country other than India with interest thereon at 2% higher
than the UBOR. If any outstanding payment is due to the BIDDER from the BUYER in
connection with any other contract for any other stores, such outstanding payment could also
be utilized to recover the aforesaid sum and interest.

(v) To encash the advance bank guarantee and performance bond/warranty bond, if furnished by
the BIDDER, in order to recover the payments, already made by the BUYER, along with
interest.

(vi)To cancel all or any other Contracts with the BIDDER. The BIDDER shall be liable to pay
compensation for any loss 'or damage to the BUYER resulting from such
cancellation/rescissionand the BUYER shall be entitled to deduct the amount so payable from
the money(s) due to the BIDDER

(vii) To debar the BIDDER from participating in future bidding processes of the Government of
India for a minimum period of five years, which may be further extended at the discretion of
the BUYER.

(viii) To recover all sums paid in violation of this Pact by BIDDER(s) to any middleman or
agent or broker with a view to securing the contract.

(ix)In cases where irrevocable Letters of Credit have been received in respect of any contract
signed by the BUYER with the BIDDER, the same shall not be opened.

(x) Forfeiture of Performance Bond in case of a decision by the BUYER to forfeit the same
without assigning any reason for imposing sanction for violation of this Pact.

6.2 The BUYER will be entitled to take all or any of the actions mentioned at para 6.1(i) to (x) of this
Pact also on the Commission by the BIDDER or anyone employed by it or acting on its behalf
(whether with or without the knowledge of the BIDDER), of an offence as defined in Chapter IX
of the Indian Penal code, 1860 or Prevention of Corruption Act, 1988 or any other statute enacted
for prevention of corruption.

6.3 The decision of the BUYER to the effect that a breach of the provisions of this Pact has been
committed by the BIDDER shall be final and conclusive on the BIDDER. However, the BIDDER
can approach the Independent Monitor(s) appointed for the purposes of this Pact.

7. Deleted

8.1 The BUYER has appointed Independent Monitors (hereinafter referred to as Monitors) for this Pact
in consultation with the Central Vigilance to as Monitors) for this Pact in consultation with the
Central Vigilance Commission (Names and Addresses of the Monitors to be given).

8.2 The task of the Monitors shall be to review independently and objectively, whether and to what
extent the parties comply with the obligations under this Pact.

8.3 The Monitors shall not be subject to instructions by the representatives of the parties and perform
their functions neutrally and independently.

8.4 Both the parties accept that the Monitors have the right to access all the documents relating to the
project/procurement, including minutes of meetings.

8.5 As soon as the Monitor notices, or has reason to believe, a violation of this Pact, he will so inform
the Authority designated by the BUYER.

8.6 The BIDDER(s) accepts that the Monitor has the right to access without restriction to all Project
documentation of the BUYER including that provided by the BIDDER. The BIDDER will also
grant the Monitor, upon his request and demonstration of a valid interest, unrestricted and
unconditional access to his project documentation. The same is applicable to Subcontractors. The
Monitor shall be under contractual obligation to treat the information and documents of the
BIDDER/Subcontractor(s) with confidentiality.

8.7 The BUYER will provide to the Monitor sufficient information about all meetings among the
parties related to the Project provided such meetings could have an impact on the contractual
relations between the parties. The parties will offer to the Monitor the option to participate in
such meetings.

8.8 The Monitor will submit a written report to the designated Authority of BUYER/Secretary in the
Department/ within 8 to 10 weeks from the date of reference or intimation to him by the BUYER
/ BIDDER and, should the occasion arise, submit proposals for correcting problematic situations.

9. Facilitation of Investigation

In case of any allegation of violation of any provisions of this Pact or payment of commission, the
BUYER or its agencies shall be entitled to examine all the documents including the Books of Accounts
of the BIDDER and the BIDDER shall provide necessary information and documents in English and
shall extend all possible help for the purpose of such examination.

10. Law and Place of Jurisdiction

This Pact is subject to Indian Law. The place of performance and jurisdiction is the seat of the
BUYER.

11. Other Legal Actions

The actions stipulated in this Integrity Pact are without prejudice to any other legal action that may
follow in accordance with the provisions of the extant law in force relating to any civil or criminal
proceedings

12. Validity

12.1 The validity of this Integrity Pact shall be from date of its signing and extend up to 5 years or the
complete execution of the contract to the satisfaction of both the BUYER and the
BIDDER/Seller, including warranty period, whichever is later. In case BIDDER is unsuccessful,
this Integrity Pactshall expire after six months from the date of the signing of the contract.

12.2 Should one or several provisions of this Pact turn out to be invalid; the remainder of this Pact shall
remain valid. In this case, the parties will strive to come to an agreement to their original intentions.

13. The parties hereby sign this Integrity Pact at ……………on……………………

BUYER BIDDER
Name of the Officer XXXX
Designation

Witness Witness
1……………………….. 2……………………………….
2………………………. 3………………………………..

* Provisions of these clauses would need to be amended/ deleted in line with the policy of the
BUYER in regard to involvement of Indian agents of foreign suppliers

RFP for Appointment of Advanced Metering Infrastructure (AMI) Service Provider for Smart Prepaid Metering in
India on DBFOOT basis RFP/ Tender No.T.26011/8/2023-EinC(P)/W-II/46 Dt.14-08-2023
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Section 5. Financial Proposal –Forms
Form 21: Data Requirement Sheet
Please Note: In case of any deviation of minimum requirement of features (listed below) from the
existing BIS standards, the existing BIS standards shall prevail over the same>

Single Phase Whole Current Smart Prepaid Meter

Description of the As per Bidder

S. No. Minimum Requirement of Features
Features Offering
1 Applicable Standards The meters shall comply with IS 16444 Part
1 for all requirements.
2 Reference Voltage As per relevant IS (240 V)
3 Current Rating 5-30A/10-60 A
4 Category UC1
5 Starting Current As per IS 16444 Part 1
6 Accuracy Class 1.0 as per IS 16444 Part 1
7 Limits of error As per IS 16444 Part 1
8 Operating Temperature As per IS 13779
Range
9 Humidity As per IS 13779
10 Frequency As per IS 16444 Part 1
11 Influence Quantities As per IS 16444 Part 1
12 Power Consumption of As per IS 16444 Part 1
Meter
13 Current and Voltage As per IS 16444 Part 1
Circuit
14 Running at No Load As per IS 16444 Part 1
15 Test output device As per IS 16444 Part 1
16 Meter Display As per IS 16444 Part 1
17 Name Plate & marking As per IS 16444 Part 1
Meter Display
18 Parameters to be As per IS 16444 Part 1 / As per IS 15959
measured Part-2
19 Maximum Demand As per IS 15959 Part 2
Resetting
20 Time of Use registers As per IS 15959 part 2

21 Power Quality As per IS 15959 part 2

Information
22 LED/LCD Indicators As per IS 16444 Part 1
23 Load Survey/Interval As per IS 15959 part 2
Data
24 Tamper/ Event As per IS 15959 part 2
Recording
25 Measuring Elements As per IS 16444 part 1
26 Alarm As per IS 16444 Part 1/ 15959 Part 2
27 Load Control As per IS 16444 Part 1
28 Connect/Disconnect UC1 (As per IS 16444 part 1)
Switch
29 Status of load switch As per IS 16444 Part 1

RFP for Appointment of Advanced Metering Infrastructure (AMI) Service Provider for Smart Prepaid Metering in
India on DBFOOT basis RFP/ Tender No.T.26011/8/2023-EinC(P)/W-II/46 Dt.14-08-2023
120
Section 4. Technical Proposal –Forms
Description of the As per Bidder
S. No. Minimum Requirement of Features
Features Offering
30 Programmability As per IS 16444 Part 1
31 Communication As per IS 16444. Part 1
32 Data Exchange Protocol As per IS 16444 Part 1
33 Remote Firmware As per IS 15959 part 2
Upgrade
34 Real Time Clock (RTC) As per IS 16444 Part 1
IS 15959 Part1 & Part 2

35 Data Retention As per IS 16444 Part 1

36 Battery Backup Meter shall be supplied with adequate
separate battery backup for RTC.
37 First Breath (power on) As per IS 16444 Part 1
and Last gasp (power
off) condition detection
and communication to
HES
38 Plug-in The Smart Meters shall be have a dedicated
Communication sealable slot for accommodating plug-in
Module type bi -directional communication
module which shall integrate the respective
communication technology ( RF/Cellular)
with the Smart Meters, leading to easy
adaptability for network interfaces
(WAN/NAN).The Plug-In module shall
befield swappable/ replaceable.

39 Anti-Tamper Features The meter shall continue working under

tamper conditions as defined in IS 15959
Part 2 and would log the event and send
alarm at Head End System after detection
of the defined tamper features
as per IS 15959 Part 2
40 Data Display Facility As per IS 16444. However, minimum
requirements should include the following:
Data Display shall be in two modes-
1. Auto Scroll
2. Scroll with Push Button
The display parameters shall be:
Auto Scroll Mode:
• Display Check
• Date and Time
• Last Recharge Amount
• Last Recharge Time

▪ Scroll with Push-button:

• All Parameters mentioned under Auto-
Scroll mode should be displayed.
Additionally, the following Parameters
shall also be displayed:
• Internal diagnostics (display check)
• Meter Serial No.
• Last month cumulative kWh with
legends
• Last month MD in kW with legends
• Current month Average Power Factor
• Last month Average Power Factor
• 2nd Last month cumulative kWh with
legends
• 2nd Last month MD in kW with data and
time of Occurrence
• 3rd Last month cumulative kWh with
legends
• 3rd Last month MD in kW with data and
time of Occurrence

Further, the Meter should display high

resolution energy values with resolution of
3 digits before decimal and 2 digits after
decimal in push button mode
The meter’s display should return to
default display mode (continues auto

As per
Description of the
S. No. Minimum Requirement of Features Bidder
Features
Offering
1 Applicable The meters shall comply with IS 16444 Part 1
Standards for all requirements.
2 Reference Voltage As per relevant IS (415 V)
3 Current Rating 10-60 A/20-100 A
4 Category UC1
5 Starting Current As per IS 16444 Part 1
6 Accuracy Class 1.0 as per IS 16444 Part 1
7 Limits of error As per IS 16444 Part 1
8 Operating As per IS 13779
Temperature range
9 Humidity As per IS 13779
10 Frequency As per IS 16444 Part 1
11 Influence Quantities As per IS 16444 Part 1
12 Power Consumption As per IS 16444 Part 1
of meter
13 Current and Voltage As per IS 16444 Part 1
Circuit
14 Running at No Load As per IS 16444 Part 1
15 Test output device As per IS 16444 Part 1
16 Meter Display As per IS 16444 Part 1
17 Name Plate & As per IS 16444 Part 1
marking Meter
Display
18 Parameters to be As per IS 16444 Part 1 / As per IS 15959
measured Part-2
19 Maximum Demand As per IS 15959 Part-2
Resetting
20 Time of Use As per IS 15959 Part-2
registers
21 Power Quality As per IS 15959 Part-2
Information
22 LED/LCD Indicators As per IS 16444 Part 1
23 Load Survey/Interval As per IS 15959 Part-2
Data
24 Tamper/ Event As per IS 15959 Part-2
Recording
25 Measuring Elements As per Is 16444 Part 1
26 Alarm As per IS 16444 Part 1 /
As per IS 15959 Part-2

27 Load Control As per IS 16444 Part 1

28 Connect/Disconnect UC1 as per IS 16444 Part 1
Switch
29 Status of Load As per IS 16444 Part 1
switch
30 Programmability As per IS 16444 Part 1

35 Data Retention As per 16444 Part 2

36 Battery Backup Meter shall be supplied with adequate separate
battery backup for RTC.
37 First Breath (Power As per IS 16444 Part 1
on) and Last gasp
(Power off)
condition detection
and communication
to HES
38 Plug-in The Smart Meters shall be have a dedicated
Communication sealable slot for accommodating plug-in type bi
Module -directional communication module which shall
integrate the respective communication
technology( RF/ Cellular) with the Smart Meters,
leading toeasy adaptability for network interfaces
(WAN/NAN).The Plug-In module shall be field
swappable/ replaceable.
39 Anti-Tamper The meter shall continue working under tamper
Features conditions as defined in IS 15959 Part 2 and would
log the event and send alarm at Head End System
after detection of the defined tamper
features as per IS 15959 Part 2
39 Data Display Facility As per IS 16444. However, minimum
requirements should include the following:
Data Display shall be in two modes-
• Auto Scroll
• Scroll with Push Button
The display parameters shall be:
• Auto Scroll
• Display Check
• Date and Time
• Last Recharge Amount
• Last Recharge Time
• Current Balance Amount

• Scroll with Push-button

All Parameters mentioned under Auto-Scroll

mode should be displayed. Additionally, the
following Parameters shall also be displayed:
• Internal diagnostics (display check)
• Meter Serial No
• Cumulative Energy in kVArh Lag/
Lead with legend
• Cumulative Active Energy kWh
ToD wise with legends.
• Cumulative Apparent Energy kVAh
ToD wise with legends.

Further, the Meter should display High

Resolution energy values with resolution of 3
digits before decimal and 2 digits after decimal
in push button mode.
The meter’s display should return to default display
mode (continues auto scroll) if push button is not
operated for more than 10 seconds. (The order of
display may be as per the requirement of the
Utility). Meter display should not go in to sleep
mode during Power-On condition in case the push
button is not operated for more than 10 minutes

Three Phase LT-CT Operated Smart Meter

As per
Description of the
S. No. Minimum Requirement of Features Bidder
Features
Offering
1 Applicable Standards The meters shall comply with IS 16444: Part2 for

17 Parameters to be As per IS 16444: Part 2 / As per IS 15959: Part 3

(as applicable)
measured

18 Power Quality As per IS 15959: Part 3 (as applicable)

Information
19 Maximum Demand As per IS 15959: Part 3 (as applicable)

20 Load Survey/Interval As per IS 15959: Part 3 (as applicable)

Data
LED/LCD As per IS 16444: Part 2
21
Indicators

22 Tamper/Event As per IS 15959: Part 3 (as applicable)

recording

23 Alarm As per IS 16444: Part 2 / IS 15959: Part 3 (as

applicable)
24 Measuring Elements As per IS 16444: Part 2
Anti-Tamper features The meter shall continue working under tampe
conditions as defined in IS 15959 : Part 3 (a
25
applicable)and would log the event and send alarm at
HES after logging of the defined tamper features as

28 Communication As per IS 15959: Part 3 (as applicable)

Protocol

29 Real Time Clock As per IS 16444: Part 2 / IS 15959: Part 3 (as

(RTC) applicable)
30 Data Retention As per IS 16444 Part 2

31 Battery Backup Meter shall be supplied with separate battery

backup for RTC
Data display facility As per IS 16444: Part 2.
(manual/Auto) Data Display shall have following features:

• High Resolution (Shall display

energy values with resolution of 2
digits before decimal and 5 digits
32 after decimal.
• The Push button for manual
scrolling in addition to auto
scrolling with a persistence time
of 10 seconds for each parameter
shall be provided.
Display of data as per IS 16444 (Part 2)

33 Remote Firmware As per IS 15959 : Part 3 (as applicable)

Upgrade
Digital Input The Smart meter should have the provision of
(For DTs) sensing digital inputs via DI (Digital Input) port
provided at the terminal block. The smart meter
should register the digital input(s) sensed, upon
reaching respective threshold (configurable) and
the event shall be communicated to HES. The
OBIS code required for this shall be provided
during detailed engineering.
34
The requisite power supply requirement (AC to
DC auxiliary supply/ charger) for the DI should be
made internal to the smart meter itself. In case the
same is not feasible to be provided, bidder should
provide external power supply with following
specifications.
a) Input voltage: 63.5V AC
b) Operating voltage: 12V DC

Three Phase CT/PT Operated Smart Meter

As per
Description of the
S. No. Minimum Requirement of Features Bidder
Features
Offering
Applicable Standards The meters shall comply with IS 16444: Part2 for
1 all requirements except for those parameters which
have been specifically mentioned to be otherwise in
this specification.
2 Reference Voltage [As per relevant IS]
3 Current Rating lb 5A/ 1A
4 Starting Current As per IS 16444: Part2
5 Accuracy Class 0.5S or 0.2S as per IS 16444: Part2
6 Limits of error As per IS 16444: Part2
Operating As per IS 16444: Part2
7
Temperature range
8 Humidity As per IS 16444: Part2
9 Frequency As per IS 16444: Part2
10 Influence Quantities As per IS 16444: Part2
Power Consumption As per I S 16444: Part2
of meter excluding
11
communication
module
Current and As per IS 16444: Part2
12
Voltage circuit
13 Running at No Load As per IS 16444: Part2
14 Test output device As per IS 16444: Part2
15 Meter Display As per IS 16444: Part 2
Time of Use As per IS 15959 Part 3 (as applicable)
(In case of net-meter
16 both export &
import parameters to
be measured)
Parameters to be As per IS 16444: Part 2 / As per IS 15959: Part 3
17 (as applicable)
measured

18 Power Quality As per IS 15959 Part 3 (as applicable)

Information
19 Maximum Demand As per IS 15959: Part 3 (as applicable)

20 Load Survey/Interval As per IS 15959: Part 3 (as applicable)

Data

22 Tamper/Event As per IS 15959: Part 3 (as applicable)

recording

23 Alarm As per IS 16444: Part 2 / IS 15959: Part 3 (as

applicable)
24 Measuring Elements As per IS 16444: Part 2
Anti-Tamper features The meter shall continue working under tamper
conditions as defined in IS 15959 : Part 3 (as
25 applicable) and would log the event and send alarm
at HES after logging of the defined tamper features
as per IS 15959 : Part 3 (as applicable)
26 Programmability As per IS 16444 Part 2.
27 Communication As per IS 16444 Part 2

28 Communication As per IS 15959: Part 3 (as applicable)

Protocol

29 Real Time Clock As per IS 16444: Part 2 / IS 15959: Part 3 (as

(RTC) applicable)
30 Data Retention As per IS 16444 Part 2

31 Battery Backup Meter shall be supplied with separate battery

backup for RTC
Data display facility As per IS 16444: Part 2.
(manual/Auto) Data Display shall have following features:

• High Resolution (Shall display

33 Remote Firmware As per IS 15959: Part 3 (as applicable)

Upgrade

Routers for RF Mesh Network (If Applicable)

As per
Description of the
S. No. Minimum Requirement of Features Bidder
Features
Offering
1. General • The communication network shall have dynamic
Requirements & self-healing capability. If one of the
communication elements such as router or
access point fails, then nodes connecting to that
element shall switch to best available element
for communication of data to HES.
• It shall support IPv6 network addressing.
• Each node shall keep a track of best available
nearby nodes.
• The communication network equipment shall use
Unlicensed or Licensed frequency band as
permitted by WPC/Statutory Bodies in India.
• Suitable network management system (NMS)
shall be available to monitor the performance of
the communication network round the clock.
The NMS shall provide viewing of all the
networking elements deployed at site and enable
configuration, parameterization of the
networking devices and the nodes.
• It shall support remote firmware upgrading as per
IS 16444
• It shall be secure enough to avoid all cyber threats
such as DDoS, spoofing, malwares etc.
• The communication network shall ensure secure
communication of data to HES.
• The equipment shall be weatherproof, dustproof
and constructed for outdoor installation on poles
(minimum rating: IP-65). A suitable mounting
provision shall be made for the equipment.
• Enclosure: Provision for security sealing shall be
provided and in case the gasket of the cover is
used for protection against moisture, dust and
insects, the gasket shall be made of weather and
aging resistant material.
• The list of standards followed in all the
devices/equipment used in communication
network shall be furnished.

Access Points for Communication Networks (if Applicable)

As per
Description of the
S. No. Minimum Requirement of Features Bidder
Features
Offering
1. Configuration • It shall be able to configure the
Requirement communication with underlying nodes/end
points.
• It shall support on demand read and ping
of individual/group of meters.
• It shall push events such as tamper, power
off etc. to HES immediately on
occurrence/receipt from field
devices/meters.
• It shall have Wide Area Network (WAN)
connectivity to the HES through suitable
means.
• It shall communicate with
routers/nodes/end points on RF / RF mesh
(Unlicensed or Licensed frequency band
as permitted by WPC/Statutory Bodies in
country of deployment as applicable).
• It shall periodically monitor meter
reads/downstream commands and shall
retry and reconnect in case of failed
events/reads.
• After power Interruption, on restoration of
power supply, it shall establish
communication with underlying devices
as well as upstream application (HES)
automatically.
• Access point shall facilitate recording of:
o No of packet failures
o Retry attempts
o Missed periodic reading
o Failure to connect
o Tamper events
• It shall be capable to handle interval data
of suitable nos. of any type of Smart Meter
(1ph/3ph). Access point shall be able to
acquire and send data to HES for full
capacity (No. of meters/field devices it is
designed for) within a suitable time period
to achieve the performance level. Full
capacity of access point is required to be
indicated in the offer.
• Access point shall support remote
firmware upgrades as well as remote
configuration from the Network

Data Concentrator Unit (DCU) (If Applicable)

As per
Description of the
S. No. Minimum Requirement of Features Bidder
Features
Offering
1. Configuration, • It shall be able to configure the communication
Functionality & with underlying
Interface nodes/meters.
• It shall pull data from the field devices and
push the data at configured intervals to the
HES. It should also support the HES in
pulling data from the field devises/meters.The
data acquisition (Push/Pull) frequency shall
be programmable. DCU shall be capable to
prioritize control commands.
• DCU shall ensure a secure communication to
HES and shall have internal memory for
storing interval data for at least 5 (five) days.
• DCU shall support on demand read and ping
of individual/group of meters.
• It shall support IPv6 network addressing.
• DCU shall push events such as tamper, power
off etc. to HES immediately on
occurrence/receipt from field devices/meters.
• The equipment shall be weatherproof,
dustproof and constructed for outdoor
installation on poles (minimum rating: IP-65).
A suitable mounting provision shall be made
for the equipment.
• Enclosure: Provision for security sealing shall
be provided and in case the gasket of the cover
is used for protection against moisture, dust
and insects, the gasket shall be made of
weather and aging resistant material.

2. Communication • The communication architecture shall be

any, as defined under IS 16444.
• The DCU shall ensure the appropriate
backhaul for secure transfer of data to HES
either via cellular or Fiber Optic
communication. In case of cellular
backhaul, it shall support dual SIM card
with dynamic IP from any Implementing

RFP for Appointment of Advanced Metering Infrastructure (AMI) Service Provider for Smart Prepaid Metering under
RDSS in Mizoram State on DBFOOT basis RFP/ Tender No.T.26011/8/2023-EinC(P)/W-II/46 Dt.14-08-2023
134
Section 4. Technical Proposal –Forms
As per
Description of the
S. No. Minimum Requirement of Features Bidder
Features
Offering
Agency. It shall have Wide Area Network
(WAN) connectivity to the HES through
suitable means.
• DCU shall be able to communicate with
meters either on RF / RF mesh (Unlicensed
or Licensed frequency band as permitted
by WPC/Statutory Bodies in country of
deployment as applicable) .
• DCU shall periodically monitor meter
reads/downstream commands and shall
retry and reconnect in case of failed
events/reads.
• It shall push events such as tamper, power
off etc. to HES immediately on
occurrence/receipt from field
devices/meters. DCU shall be able to
acquire and send data to HES for full
capacity (as per designed for no. of
meters/field devices) to ensure the
performance level. Full capacity of DCU is
required to be indicated in the offer.
• After Power Interruption, on restoration of
power supply, DCU shall establish
communication with underlying devices as
well as upstream application automatically.
• DCU shall be able to communicate with the
nearest meters depending on topographical
features. For further communication
among the meters, distance of the other
meters with the DCU shall not be a
constraint as communication of the nearest
meters shall be established with other
meters through appropriate mesh formation
/ other formation.
• Remote Firmware Upgrade: The DCU shall
support remote firmware upgrades as well
as remote configuration from the network
operation cum monitoring center.
Configuration of programmableparameters
of Smart Meters shall be done through HES.
• All meters falling under one DCU shall be
commissioned and checked for proper
communication in presence of Utility in-
charge.
• DCU shall keep the records of minimum of

Head-End System (HES)

Description of the As per Bidder

S. No. Minimum Requirement of Features
Features Offering

Firewall and Intrusion Protection System

Description of the As per Bidder

. No. Minimum Requirement of Features
Features Offering

Internet Router

Description of the As per Bidder

S. No. Minimum Requirement of Features
Features Offering

Local Area Network

Description of the As per Bidder

S. No. Minimum Requirement of Features
Features Offering

Office of the Engineer in Chief

Power & Electricity Department
KAWLPHETHA, MINECO,
Khatla,Aizawl, Mizoram-796001

Dear Sir/Ma’am,

We [insert: name of Manufacturer] who are established and reputable manufacturers of [insert: name
and/or description of the plant & equipment] having production facilities at [insert: address of factory]
do hereby authorize [insert: name & address of Bidder] (hereinafter, the “Bidder”) to submita bid, and
subsequently negotiate and sign the Contract with you against [insert: title and reference number of
Invitation for Bids] including the above goods and services.

We hereby extend our full guarantee and warranty for the above specified plant & equipmentmaterials
or other goods offered supporting the supply, installation and achieving of Operational Acceptance of
the plant by the Bidder against these Bidding Documents, and duly authorize said Bidder to act on our
behalf in fulfilling these guarantee and warranty obligations. We also hereby declare that we and
……………, [insert: name of the Bidder] have entered into a formal relationship in which, during the
duration of the Contract (including warranty / defects liability) we, the Manufacturer or Producer, will
make our technical and engineering staff fully available to the technical and engineering staff of the
successful Bidder to assist that Bidder, on a reasonable and best effort basis, in the performance of all
its obligations to the Purchaser under the Contract.

For and on behalf of [insert: name of Manufacturer]

Signed:

Date:

In the capacity of [insert: title of position or other appropriate designation] and this should be signed
by a person having the power of attorney to legal bind the manufacturer.

Date:....................

Place:................... (Signature)........................................….........………..

(Printed Name)...........................................………….

(Designation)................…………................................

(Common Seal).…………..........…...….......................

Note:

1. The letter of Undertaking should be on the letterhead of the Manufacturer and should be signed by
a person competent and having Power of Attorney to legally bind the Manufacturer. It shall be
RFP for Appointment of Advanced Metering Infrastructure (AMI) Service Provider for Smart Prepaid Metering under
RDSS in Mizoram State on DBFOOT basis RFP/ Tender No.T.26011/8/2023-EinC(P)/W-II/46 Dt.14-08-2023
137
Section 4. Technical Proposal –Forms
included by the Bidder in its bid.

2. Above undertaking shall be registered or notarized so as to be legally enforceable.

FORM OF AGREEMENT BETWEEN

M/s…........................................, AND M/s. .......................................... for bidding for Tender No.
[Tender Details] (the “RFP”) dated [Date] as per its Clause 4.3.2

1. THIS Agreement (hereinafter referred to as “Agreement”) executed on this .......... [date] day
of .......... [month], ........... [year] between
2. M/s. .........................................., a company incorporated under the laws of ..........................and
having its Registered Office at .......................................... , (hereinafter called "Party 1,” or “Lead
Consortium Member” or “Sole Bidder” which expression shall include its successors, executors
and permitted assigns);
3. M/s. .........................................., a company incorporated under the laws of ......................and
having its Registered Office at .........................................., (hereinafter called "Party 2,” or “Sub-
contractor” which expression shall include its successors, executors and permitted assigns);

[The Sub-contractor should list the name, address of its registered office and other details above.]

WHEREAS the Parties abovenamed are entering into this Agreement for the purpose of submittingthe
Bid in response to the RFP and in the event of selection as Selected Bidder to comply with the
requirements as specified in the RFP and ensure execution of the AMISP Contract as may be required
to be entered into with Utility.

Party 1, and Party 2, are hereinafter collectively referred to as the “Parties” and individually as a “Party.

WHEREAS the RFP stipulates that the sub-contractors shall submit a legally enforceable Agreement
in a format specified in the RFP, whereby each sub-contractor undertakes to be liable for its Roles and
Responsibilities, provide necessary guarantees and pay required fees as required as per the provisions
of the RFP, as specified herein.
WHEREAS any capitalized term in this Agreement shall have the meaning ascribed to such term in
the RFP document.

NOW THEREFORE, THIS AGREEMENT WITNESSTH AS UNDER:

In consideration of the above premises and agreement all the Parties in this Consortium do hereby
mutually agree as follows:

17. In consideration of the selection of the bidder by the Utility, we as the sub-contractor to the sole
bidder/ lead member of the bidding Consortium and Party to this Agreement do hereby
unequivocally agree that M/s........................................................... [Insert name of the Sole
bidder/ Lead Member of the bidding consortium], shall act as the Lead Member as defined in the
RFP for self and agent for and on behalf of M/s........................................... , [the name of the sub-
contractor to be filled in here].

18. The Roles and Responsibilities of the sub-contractor shall be as per the Annexure to this
Agreement.

19. The sub-contractor undertakes to be individually liable for the performance of its part of the Roles
and Responsibilities without in any way limiting the scope of collective liability envisaged in this
Agreement in order to meet the requirements and obligations of the RFP. The Sole bidder/ Lead
Consortium Member shall be liable and responsible for ensuring the individual and collective
commitment of the sub-contractor in discharging their respective Roles and Responsibilities.

20. In case of any breach of any of the commitment as specified under this Agreement by the sub-
contractor, the Sole bidder/ Lead Consortium Member shall be liable to meet the obligations as
defined under the RFP.

21. Except as specified in the Agreement, it is agreed that sharing of responsibilities as aforesaid and
obligations thereto shall not in any way be a limitation of responsibility of the Sole bidder/ Lead
Consortium Member under these presents.

22. The Members expressly agree to adhere to all the terms and conditions of the RFP and confirm that
we don’t have any Conflict of Interest (as defined in the RFP).

23. This Agreement shall be construed and interpreted in accordance with the Laws of India and Courts
at [Place] shall have the exclusive jurisdiction in all matters relating thereto and arising there under.

24. It is further expressly agreed that the Agreement shall be irrevocable and, for the AMISP, shall
remain valid over the term of the Project, unless expressly agreed to the contrary by Utility.

25. The Sole bidder/ Lead Consortium Member is authorized and shall be fully responsible for the
accuracy and veracity of the representations and information submitted by the Sub-contractor
respectively from time to time in response to the RFP for the purposes of the Bid. The representation
by the Sole bidder/ Lead Consortium Member shall be deemed to be on behalf of and binding on
the sub-contractor.

26. It is expressly understood and agreed between the Sole bidder/ lead consortium member and the
sub-contractor that the responsibilities and obligations of each of the Members shall be as
delineated as annexed hereto as Annexure-A forming integral part of this Agreement. It is further
agreed by the Members that the above sharing of responsibilities and obligations shall not in any
way be a limitation of responsibilities and liabilities of the Members, with regards to all matters
relating to the execution of the Bid and implementation of the Project envisaged in the RFP
Documents.

27. It is clearly agreed that the Sole Bidder/ Lead Consortium Member shall ensure performance
indicated in the RFP. In the event the sub-contractor fails to perform its/ their respective obligations,
the same shall be deemed to be a default by the Sole Bidder/ Lead Consortium Member.

29. This Agreement:

a) has been duly executed and delivered on behalf of each Party hereto and constitutes the
legal, valid, binding and enforceable obligation of each such Party;
b) sets forth the entire understanding of the Parties hereto with respect to the subject matter
hereof; and
c) may not be amended or modified except in writing signed by each of the Parties and with
prior written consent of Utility.

Common Seal of has For M/s (Party 1)

[Signature of Witness 1]
................................................................
Name:
Designation Witness 2
[Signature of Witness 2]
................................................................
Name: Designation:

N. Common Seal of Has For M/s (Party 2)

been affixed in my/ our presence pursuant to [Signature of Authorized Representative]
Board Resolution dated ..................... ................................................................
[Name of the Authorized Representative]
[Designation of the Authorized Representative]
N.1. Witness 1 N.2. Witness 2
[Signature of Witness 1] [Signature of Witness 1]
................................................................ ................................................................
Name: Designation: Name: Designation:

Role and Responsibility of each Member of the Consortium:

1. Roles and Responsibilities of the Party 1 (Sole Bidder/ Lead Consortium Member):
2. Roles and Responsibilities of the Party 2 (Sub-contractor)

Section 5. Financial Proposal - Forms

Attached? For Official
Sr. Document
(Yes/ No) Use

1 Financial Bid as per format provided in Form 1

RFP for Appointment of Advanced Metering Infrastructure (AMI) Service Provider for Smart Prepaid Metering in
Mizoram State on DBFOOT basis RFP/ Tender No. T.26011/8/2023-EinC(P)/W-II/46 Dt.14-08-2023
143
Section 5. Financial Proposal –Forms
Form 1: Format of Submission of Financial Bid (For Reference Only)

[IMPORTANT NOTE: THE FINANCIAL BID SHALL ONLY BE SUBMITTED IN THE

ELECTRONIC FORMAT. IT SHALL NOT BE SUBMITTED IN HARD COPY OR AS A PART
OF THE TECHNICAL BID.]

[On the letter head of each Member of the Consortium including Lead Member/ Sole Bidder]

[Reference No.]

From:
[Address of the Lead Consortium Member/ Sole Bidder]
[Telephone No., Fax No., Email]
[Date]

To:
Office of the Engineer in Chief
Power & Electricity Department
KAWLPHETHA, MINECO,
Khatla, Aizawl, Mizoram-796001

Sub: Financial Bid for Appointment of AMISP for Smart Prepaid Metering on DBFOOT
basis.
Ref: [Tender Details]

Dear Sir/ Madam,

We, the undersigned ................................. [Insert name of the Lead Consortium Member/ Sole Bidder
‘Party 1’] representing …....................…. [Insert name of the Lead Consortium Member
‘Party 2’], …....................…. [Insert name of the Lead Consortium Member ‘Party 3’], , and
…....................…. [Insert name of the Lead Consortium Member ‘Party n’], having read, examined
and understood in detail the RFP for Implementation of [Utility]’s AMI hereby submit our Financial
Bid. We hereby undertake and confirm that:

A. We have submitted our Financial Bid strictly in accordance with the RFP without anydeviations
or condition.

B. Our Financial Bid is consistent with all the requirements of submission as stated in the RFP
and subsequent communications.

C. Price quoted clearly mentions the total cost (basic cost, Goods and Services Tax, or any other
taxes/duties/levies).

D. Under no circumstances shall escalation in prices of this Financial Bid be entertained by Utility
except due to factors mentioned in Clause 5 3 3. of Section 7.

E. The details quoted herein shall stand valid at least for 6 months from the date of submission
of this Financial Bid and for implementation of Project, if awarded, as per the timeframe
indicated in the RFP.
RFP for Appointment of Advanced Metering Infrastructure (AMI) Service Provider for Smart Prepaid Metering in
Mizoram State on DBFOOT basis RFP/ Tender No. T.26011/8/2023-EinC(P)/W-II/46 Dt.14-08-2023
144
Section 5. Financial Proposal –Forms

F. Our Total Cost of the Project for the contract period is INR………; and the quoted AMISP
Service Charge will be a fixed for the entire contract duration

G. Our quoted prices are as per the Annexure attached herein.

Dated the ……………. [Insert date of the month] day of ……………. [Insert month, year] at
……………. [Insert place].

Thanking you,

Sincerely yours,

[Insert Signature here]

[Insert Name here]
[Insert Designation here]

Annexure: Quoted prices for the Financial Bid.

Section A: Bill of Materials and Services for Smart Meters. To be filled by AMISP. The Total Quantity
of Smart Meters and Lumpsum payment amount to be defined by the Utility

Utility Rate per

1. Meters (each with related meter box, hardware, software and equipment)
Single phase whole
current Smart Meter
(with Net-Metering)
– Consumer Meter
6000 18 1350
with Meter Box and 272866
1.1
Back-end IT Infra
with associated
works and requisite
no. of polycarbonate
seal
Three Phase whole
current Smart Meter
(with Net-Metering)
– Consumer Meter
with Meter Box and 16517 6000 18 1350
1.2
Back-end IT Infra
with associated
works and requisite
no. of polycarbonate
seal

Page | 145
146
Section 5. Financial Proposal –Forms

Utility Rate per

Estimated Unit
Unit Rate including AMISP Total cost
Including all taxes Service Lumpsum for each
Quantity all taxes, and duties GST Charge payment per category of
S. Item Description in Nos. duties & other than applicable in (in INR/ Unit (in meter
No. (A) (B) GST (in GST (in % (E) month/ INR/ meter) (H) =
INR) (C) INR/ meter) (G) BX((F
month/ (F)= D X 93
meter) (D) X(1+E months)
%) +G)
Three phase LT-
CT operated Smart
Meter (with Net-
Metering) – DT
Meter with CTs,
2300 23000 18 5175
with power and
1.3
control cables, with
DI provisions
Meter Box and
Back-end IT Infra
with associated
works and requisite
no. of
polycarbonate seal
Three phase CT/PT
operated Smart
Meter – Feeder
Meter with control
1.4 cables, withDI 9450
provisions Meter 42000 18
398
Box and Back-end
IT Infra with
associated works
and requisite no. of
polycarbonate seal

Total 292081 17325

Total Project Cost for Smart Meter (Sec A) = INR 180.59 Crores

Page | 146
147
Section 5. Financial Proposal –Forms

Page | 147
Section 6. Project Requirements 148

Section 6. Project Requirements

AMI System Requirements and Service Level Agreement

Table of Content

1. Overview of the AMISP Scope of Work .................................................................... 152

2. Supply, installation, integration, testing and commissioning of ................................. 161
3. AMI System Integrations .............................................................................................. 208
4. Consumer Indexing .................................................................................................... 210
5. Consumer Engagement .............................................................................................. 212
6. Analytics and Reports ................................................................................................ 213
7. Operation and Maintenance .......................................................................................... 217
8. Training Requirements.................................................................................................. 227
9. Tests, Inspections and Management of the Quality Assurance / Quality Control
Program .................................................................................................................................. 230
10. Project Management .................................................................................................. 249
11. Document Requirements ............................................................................................ 251
12. Project Implementation Schedule................................................................................. 253
13. Annexures .................................................................................................................. 255

Page 49 of Schedule F
Section 6. Project Requirements 149

1. Overview of the AMISP Scope of Work

1.1 “Advance Metering Infrastructure Service Provider (AMISP)” or the “AMISP” shall Design, Build,
Finance, Own, Operate, Transfer (DBFOOT) the Advance Metering Infrastructure (AMI) Project in the
pre-paid (by default) mode in selected AMI Project Area. The AMISP shall finance and implement the
project including end-to-end smart metering, operate for ‘Total Meter-months’ as defined in this
Contract and thereafter transfer the ownership of the entire system including all the hardware,
software along with its valid licenses, and any data collected during the Project to the Utility at the end
of the Contract Period to facilitate seamless operation of Utility businesses. Utility shall make
payments to the AMISP in accordance with the terms and conditions of this Contract.

1.2 The AMI Project Area

The AMI Project shall be implemented in the Project Area comprising contiguous electrical locations
(which will be ring fenced with boundary meters) where all consumers, DTs, feeders shall be smart
metered to enable complete energy accounting with zero manual intervention and non-contiguous
electrical locations where dispersed metering for certain Industrial, Commercial and Government
consumers shall be done.

[Profile of Project area. The key details include following:

A) Contiguous Electrical Locations:

a) Geographical Boundary:
b) Number of single phase whole current Smart Meters (with/without net-metering), three phase whole
current Smart Meters (with/without net-metering), LT-CT operated three phase Smart Meters
(with/without net-metering), and CT/PT operated three phase Smart meters to be installed;
<The total number of smart meters to be installed should be based upon As-Is consumer database
as well as projected load growth in the selected AMI Project Area during the Contract Period.
Accordingly, the Utility should provide the appropriate quantity of smart meters to be installed
for the AMI project based on the above consideration in Form 1 (Financial Bid) given in Section
5 of the RfP. AMISP shall provide meter LTCTs for LTCT meters as per the specifications provided
by the Utility. Utility shall provide CTPTs to AMISP for HT-CTPT meters. In case Utility require
AMISP to procure meter HT-CTPTs, the number and specifications for the same need to be
provided by the Utility>
c) Total number of consumer by category (Domestic/ Industrial/ Commercial/ Government);
d) Substation information;
e) Feeder information;
f) DT information;
g) AT&C loss information (including billing and collection efficiency)

149
Section 6. Project Requirements 150

h) Historical load growth in project area;

i) Manpower deployed in the selected area(s) of operations;

B) Non-Contiguous Electrical Locations:

a) Geographical Boundary:
b) Number of single phase whole current Smart Meters (with/without net-metering), three phase whole
current Smart Meters (with/without net-metering), LT-CT operated three phase Smart Meters
(with/without net-metering), and CT/PT operated three phase Smart meters to be installed;
<The total number of smart meters to be installed should be based upon As-Is consumer database
as well as projected load growth in the selected AMI Project Area during the Contract Period.
Accordingly, the Utility should provide the appropriate quantity of smart meters to be installed
for the AMI project based on the above consideration in Form 1 (Financial Bid) given in Section
5 of the RfP. AMISP shall provide meter LTCTs for LTCT meters as per the specifications provided
by the Utility. Utility shall provide CTPTs to AMISP for HT-CTPT meters. In case Utility require
AMISP to procure meter HT-CTPTs, the number and specifications for the same need to be
provided by the Utility>
c) Total number of consumer by category (Industrial/ Commercial/ Government);
d) Substation information;
e) Feeder information;
f) DT information;
g) Historical load growth in project area;
h) Manpower deployed in the selected area(s) of operations;

C) Other Details:

a) Details regarding periodicity/ frequency of the integration, data parameters including feederenergy
data/ formats to be sent and received, protocol(s) to identify and address exceptions, and
concurrency requirements;
b) Details on requirement of infrastructure for recharge through feature phones/ offline channels
required by the Utility.
<Assumption based on one kiosk per existing bill pay centre for a period of 3(three) years>]

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Section 6. Project Requirements 151

1.3 The AMI system should be designed such that all the required hardware, software, and firmware
with upgrades satisfy the AMI system requirements and service level agreements as specified in this
Contract while considering technical obsolescence over the operating life of the system and suitability
for future scale up. AMISP is free to decide upon the best solution out of all the available options.
However, the entire responsibility of fully functional AMI system shall rest with the AMISP inorder to
meet the performance levels as given in the Contract. The AMISP shall ensure that the Solution
complies with the Applicable Law, technical specifications and other provisions of theContract.

1.4 Brief Scope of Work:

The Scope of work of AMISP shall include site survey, planning, designing, financing, engineering,
manufacturing, supply, transportation & insurance, delivery at site, unloading, handling, storage,
installation, integration, testing, commissioning, demonstration for acceptance, training, maintenance,
operation and documentation of various AMISP components given below:

A. Supply, installation, integration, testing and commissioning of:

a. Smart pre-paid metering along with Smart meter box installation and service cable for
consumers, DTs and Feeders through 1-Ph, 3-Ph and LTCT as per Clause 2.1 of this Section.
b. Communication Infrastructure to ensure the performance levels provided in this Contract as
per Clause 2.2 of this Section;
c. Head End System (HES) and deployment on cloud as per Clause 2.3 of this Section;
d. Meter Data Management system (MDM) with prepaid functionality (as a part of MDM or
through a separate pre-payment application) and deployment on cloud as per Clause 2.4 of
this Section;
e. Consumer portal and mobile application as per Clause 2.5 of this Section;
f. Network Operation cum Monitoring Centre (NOMC) with suitable backend communication
infrastructure, hardware and power supply as per Clause 2.6 of this Section;
g. All other necessary software along with valid licenses relevant to the Project (as per Clause
2.7 of this Section);
h. Installation of Distribution Box and laying of service cable from LT line to meter and from
Meter to consumer premises, removal of existing cable, if required, connection, taping, Laying
of DT cables from DT through LTCT meters to LTDB/Fuse Box, wherever applicable.
Material, tools and other accessories (not covered in BoQ) required for dismantling, civil work
and installation of the new, shall also be in the scope of agency.
i. Installation of 9x1 Cabinet boxes with requisite cabling wherever applicable.

B. AMI System integration as per Clause 3 of this Section;

C. Consumer indexing on de-novo basis for contiguous electrical locations in the selected AMI Project
Area along with its regular updates during contract period as per Clause 4 of this Section;

D. Development of a comprehensive consumer engagement plan (as per Clause 5 of this Section)
related to different stages of implementation (Pre, during and post installation phases of smart
metering) in consultation with utility and implement its part of its activities as per the developed
plan. The plan at the minimum should include consumer engagement activities to be undertaken
at Utility’s headquarter, division and sub-division level as well as communication and media plan;

151
Section 6. Project Requirements 152

E. Generation of automated energy audit reports (DT level/ Feeder level / Sub-division level/ Division
level/ Circle) in contiguous electrical locations and other reports as per Clause 6 of this Section;

F. Operation, maintenance, and support services after the successful completion of the Operational
Go-Live of the system as per Clause 7 of this Section;

G. Training of Utility personnel, as required for efficient, viable and fully functional system as per
Clause 8 of this Section.

H. Other activities to be carried out to ensure successful installation and commissioning:

a. Dismantling of existing meter boxes and other scrapped service cables from site and erection
and commissioning of service cable and meter boxes along with necessary items like CT’S,
lugs etc. as per the guidelines of the Utility. The installation work of meter boxes, cables etc.
should be carried out as per the safety guidelines of the Utility, while meeting all requisite
quality standards.
b. All meter installations at user accessible height or consumer premises shall preferably be
installed with Armoured service cable from LT line to Meter while at un-accessible height such
as poles etc., these may be installed with Un-Armoured Service Cable from LT Line to Meter.
The service cable installation from Meter to Consumer premises shall be Un- Armoured in all
case. The above may be reviewed on case-to-case basis with inputs from the Utility.
c. All the associated necessary civil work for dismantling existing structures / equipment and to
put in place the new structures / equipment, shall be carried by the AMISP.

152
Section 6. Project Requirements 153

1.5 Guidelines for testing, inspection, approval of test records and in general, management of theQuality
Assurance / Quality Control program of the AMI project as given in Clause 9 of this Section shall be
generally adhered to.

1.6 Guidelines for project management as given in Clause 10 shall generally be adhered to.

1.7 The AMISP shall be required to submit project documentation describing the system operations for
information/ approval as per Clause 11 to the Utility.

1.8 Unless otherwise stipulated in the RFP or Contract, the scope of work shall include all such items not
specifically mentioned in the Contract but that can be reasonably inferred from the Contract as being
required for comprehensive, successful and satisfactory implementation of the Solution as if such
items were expressly mentioned in the Contract. The same may be mutually enlisted and agreed upon
by Utility and AMISP during the design phase as defined in the Contract;

1.9 Wherever references are made in the RFP to codes and standards in accordance with which the
Solution shall be executed, the edition or the revised version of such codes and standards shall be
those specified in the scope of work;

1.10 The systems which are at a risk of technical obsolescence over the operating life of the system should
be identified; this should include end-of-sale and end-of-support policies governing the proposed
technologies. Forward and backward compatibility need to be considered and mitigation option shall
be indicated in detail and shall not be limited to periodic update from OEM/System supplier

1.11 Exclusion from Scope of Work: Following shall be excluded from AMISP’s scope of work

a. Construction of building for AMI Network Operation cum Monitoring Centre;

b. Lighting system for AMI Network Operation cum Monitoring Centre;
c. Interior and Integrated Building Management System (IBMS) of building for AMI Network
Operation cum Monitoring Centre;
d. Air conditioning and ventilation for AMI Network Operation cum Monitoring Centre;
e. Firefighting system for AMI Network Operation cum Monitoring Centre;
f. A.C. input power and back-up supply for AMI Network Operation cum Monitoring Centre;
g. Any modifications required in the existing system of the Utility (Billing, Website, etc.).

1.12 Responsibilities of the Utility

The Chairman/ Managing Director of Utility or any other person designated by the Chairman/Managing
Director of Utility shall act as the nodal point for the implementation of the Contract and for issuing
necessary instructions, approvals, commissioning, acceptance certificates, payments etc. to the AMISP.

The Utility shall:

a) Whenever implementation of any component of the Solution requires that the AMISP obtain
permits, approvals, and import and other licenses from local public authorities, if so required by the

153
Section 6. Project Requirements 154

AMISP, make its best effort to assist the AMISP in complying with such requirements in a timely
and expeditious manner;
b) Erection of requisite structure for installation of boundary meters and corresponding ringfencing of
Project Area
c) approve all such documents required for completion of Pre-Operational Go-Live Phase, in
accordance with Clause 11 of this Section, within 15 (fifteen) working days from the date of
submission of such documents;
d) Provide on AMISP’s request, particulars/ information / or documentation that may be required by
the AMISP within 30 (thirty) days from date of execution of the Contract to enable preparation of
the Project Implementation plan by the AMISP;
e) Provide existing database of consumer indexing and physical & IT infrastructure as available with
the Utility. Utility shall provide all required data to the AMISP to identify all the consumers
connected on the identified sub-stations, feeder lines and transformers of the AMISP Project area;
f) Review and approval of AMISP’s Project Implementation Plan;
g) Provide drawings for NOMC building where AMI system installations are planned;
h) Provide necessary inputs for developing a comprehensive consumer engagement plan;
i) Provide necessary approvals for shutdowns as required for implementing the AMI System;
j) [Storage and disposal of replaced old meters];
Or
[Coordinate with AMISP for disposal of replaced old meters] 0
k) Implement consumer engagement plan with support of AMISP. This would include running
media campaign to raise awareness and countering myths around smart metering prior to
installation, providing SOPs for smart meter installation to AMISP, etc.
l) Keep AMISP informed of any changes in the area network during the project installation and
operation period. Furthermore, Utility will partner with AMISP for discovering/ updating consumer
indexing (DT/ Feeder wise) after installation of smart meters through structured power events data
analysis including scheduling such events for each node with minimum inconvenienceto consumer
m) Provide A.C. power supply inputs
n) Provide all required documents for delivery of material at site
o) Provide at its expense, the electrical energy required for performance of the Project activities,
installation, testing, and operation of the AMI Systems
p) Providing support and access to facilities at the sites, including consumer premises
q) Arrange for necessary shutdowns and work permits
r) Implement major civil works such as expansions or construction of rooms, trenches etc. as required
for the AMI equipment
s) Ensure that sites for installation for Smart Meters are ready along with service cable including
electrical neutral connectivity to the transformer, wherever applicable, for AMISP;
t) Provide the required integration interface details of the existing billing enterprise and related
information required for Operational Go-Live of the AMI system, within 6 (six) months from date
of execution of the Contract
u) Provide necessary clearance/ approval/ permits that are to be issued by it for initial 20% of
contiguous electrical locations for Smart Meter deployment along with related documentation
within 6 (six) months from date of execution of this Contract. Provide necessary clearance/
approval/ permits to be issued by it for remaining contiguous electrical locations as well as non-
contiguous electrical locations for Smart Meter deployment along with related documentation on
quarterly basis. Utility shall endeavor to provide 20% of contiguous electrical locations cleared
0 Utility to select one of these two and accordingly provide clear directions on the same as well as select relevant point 3.3.1.b

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Section 6. Project Requirements 155

each quarter and complete area within 18 (eighteen) months from date of execution of the
Contract. Utility shall issue a Notice (provided if the Utility has not been able to provide
clearance/ approval/ permits for installation of the meters) no later than 7 days of expiry of time
period specified above confirming the actual number of meters for which clearance/ approval/
permits is available
v) Review the specifications of the Goods proposed to be used to ensure compliance with the
provisions of this Contract.
w) Provide reasonable support to the AMISP for the Operational Go-Live in terms of the provisions
of this Contract
x) Provide necessary support to AMISP in the Project area, in relation to (amongst others) access to
Utility’s/consumers premises, installation of AMI system, repair and maintenance services, etc.
Utility shall also:
i. Give access to AMISP supervisor or its operation & maintenance staff to work in the Project
area during the Contract Period;
ii. Provide an office space for AMISP personnel as mentioned in Clause 10 of this Section
document within the Utility premises.
iii. Give access to AMISP to use existing power and water supply, and other necessary equipment,
as mutually agreed with the AMISP;
iv. Not move, remove, modify, alter, or change the AMI system or any part thereof in the boundary
of the AMI system installed by the AMISP without the prior written consent of AMISP. Utility
shall take all reasonable steps to protect the AMI system from damage or injury and shall follow
procedure for emergency action provided in advance by AMISP
y) Participate in periodic review meetings as per the project governance structure, and shall support
with the required interventions requested;
z) Be responsible for operation and maintenance of power supply system, and promptly attend to
any break down including repair or replacement of any equipment used/needed for maintaining
continuity of electricity supply for AMI system operation;
aa) Permit AMISP to perform the project activities during working hours, and also after working
hours as necessary, to meet the requirements of Project Implementation Plan;
bb) Provide necessary support in creation of pre-payment infrastructure;
cc) Attend to any irregularity with respect to AMI system operation, the cause of which has been
brought to its attention by the AMISP;
dd) Promptly notify the AMISP of any events or circumstances that could affect the Project outcomes,
or the AMISP’s Services and obligations under this Contract;
ee) Allow AMISP (and/or its implementation partner, investor(s), authorized agency) unfettered access
to network operation cum monitoring centre. Such covered and enclosed space as required by
AMISP shall be provided to it by Utility free of cost during the Contract Period;
ff) Cooperate with AMISP in arranging financing for the Project, including by signing any relevant
documents (such as substitution Contract) and providing such approvals, no-objections and waivers
as may be required by investors/lenders;
gg) Appoint and notify to AMISP of the names and contact details of the Utility representative and its
dedicated staff for the Project, which would include:
i. An engineer-in-charge for the Project who shall render full support to AMISP for Service
delivery during the Term of this Contract and shall coordinate for payment to AMISP;
ii. A nodal officer, Utility Project Manager, to co-ordinate with AMISP in relation to the Project.
hh) Maintain consumer expectations basis the consumer engagement plan;
ii) Certify Installation Milestone in accordance with the provisions of this Contract.

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Section 6. Project Requirements 156

jj) Facilitate AMISP for the timely implementation of the AMI Project and for its successful operation
and maintenance during the Contract Period
kk) Release payments to AMISP as per agreed terms
ll) At its own cost, replace or repair existing equipment (other than AMI systems), such as poles, cables
including consumer service lines, and transformers etc. where necessary to make the AMI system
operational and/ or safe from hazards and maintain in proper working condition allportions
of all facilities that are not included in the AMISP’s scope of maintenance
mm) Provide all other necessary support as may be required time to time.
nn) Ensure process inter-lock, i.e., Utility shall ensure that:
a. Any new consumer added to the Utility database shall be routed through the AMI system to ensure
accurate tagging/ indexing of consumers.
b. Any modifications/ new additions in the network assets of the Utility, e.g., O&M works that lead
to newasset addition (DT/ Feeders etc.), segregation of existing assets (Feeder segregation, creating
of dedicated feeders etc.) shall be routed through the AMI system and the Utility shall ensure that
the said asset is reflected in the AMI system/ any Utility software.

1.13 Dismantling of existing meter boxes and other scrapped service cables from site and Erection &
Commissioning of service cable and meter boxes along with necessary items like CT’S, lugs etc. as per
guidelines of the Utility. Agency shall carry out installation work of meter box, cable etc. with proper
safety guidelines issued by the Utility for work at height, work on-live etc while also meeting all quality
standards
1.14 All meter installations at user accessible height or consumer premises shall preferably be installed with
Armoured service cable from LT line to Meter while at un-accessible height such as poles etc. may be
installed with Un-Armoured Service Cable from LT Line to Meter. The service cable installation from
Meter to Consumer premises shall be Un-Armoured in all case. The above may be reviewed on case-
to-case basis with inputs from the Utility.
1.15 AMISP will be responsible to provide sufficient number of teams for installation activities as per work
schedule targets to complete the work. Each Team should comprise of at least one technician along
with a supervisor.
1.16 All the necessary civil work, due to dismantling the existing structure and to place new, shall be carried
by the AMISP in a professional way.
1.17 In order to properly carry out analysis of delay in execution of contract/project, it is imperative that a
date wise record of various activities right from award of contract to completion of works/supply is
meticulously and systematically maintained by concerned departments in respect of areas under their
responsibility. In line with the above, it shall be ensured by the concerned officer of the Utility, that
the following details are maintained:
a) Detailed Engineering Records: These shall include receipt of drawings/design calculations/other
technical details from the contractor and its approval by the Utility, Type tests, Approval of Sub-
contractor/vendor involving QR etc. and intermediate relevant activity.
b) Quality Assurance and Inspection records: These shall include approval of sub-contractor of
Non-QR items, approval of Quality plan of Different manufacturers, Inspection of material
including issuance of MICC based on Inspection call received from Contractor etc.
(Responsibility: Quality Assurance Team of Utility and AMISP)
c) Site Execution Records: Execution site shall ensure that hindrance register is maintained, and
entries are made therein on daily basis. The hindrance register should record all the hindrances in
scheduled progress of work, such as delay in release in fronts due to non-completion of work by
another agency doing associated work, delay in supply of infrastructure, facilities by ‘Owner’ as
per contract, delay in receipt of material, delay in deployment of trained/adequate manpower,
nonavailability of site engineer/project in charge of contractor etc, apart from the day-to-day
delay. These records also shall be reviewed during the fortnightly review of the progress of work
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Section 6. Project Requirements 157

by the concerned Officer, Utility and corrective measures shall be taken. Moreover, the
entries/records in the register will be used/referred while analyzing LD cases/arbitration
cases/other claims of the contractor.

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Section 6. Project Requirements 158

2. Supply, installation, integration, testing and commissioning of:

2.1 Smart Meters
The AMISP shall supply, install, integrate and commission smart meters of different types, the
estimated number of which is given in the Bill of Material, in the Project Area throughout the
Contract Period. The Utility shall provide details of new locations, consumer premises, Distribution
transformers, feeders, boundary locations, etc. in the Project Area, where meters are to be installed from
time to time.

Single phase whole current Smart Meters shall comply with technical specifications as provided in
Annexure – A, three phase whole current Single Smart Meters shall comply with technical
specifications as provided in Annexure – B, three phase LT-CT operated smart meters shall comply
with technical specifications as provided in Annexure – C and three phase CT/PT operated smart meter
shall comply with technical specifications as provided in Annexure – D.
In case additional meter specification/ requirements (over and above BIS standards), Utility shall
provide the same in Annexure M of this section. <This Annexure needs to be approved by the REC on
case-to-case basis>
The AMISP has to furnish valid BIS certification before the supply of meters.
After meter installation, details of consumer connections, such as consumer identification no., meter
ID, its hardware & software configuration, name plate details, make, type i.e., 1 Phase or 3 Phase
shall be updated in the system. The information would also be updated on the consumer portal and app
for providing information to consumers.

Reference, the Smart Meter communication, it is envisaged that plug and play type communication
modules shall be deployed in the smart meter, for any given communication technology. These
modules shall be field-deployable, with corresponding communication interface modules being used
in the DCU/Gateway or BTS of wide area network in accordance with the details provided in Annexure
F. The General requirements for common pluggable module for smart meters as per Annexure F
envisage a universal interface and a particular size irrespective of the choice of communication
technology that defines the dimensions of the communication slot as well as physical placement and
location of connectors. The same shall be adopted in all smart meters mandatorily for deployment
w.e.f. 1 Jan 2023 or one year after BIS certification, whichever is later, and BIS certification taken
accordingly as per IS 16444 for the same. The Network Interface Card (NIC) / Communication Module
should be integrated with at least 3 (three) makes of meters in India to enable the respective meters
to seamlessly integrate with proposed HES and/or MDM thus enabling interoperability of the system.
In future, it would be AMISP’s responsibility to integrate newmeter in consultation with Utility or
facilitate integration of other application as per the approach paper submitted under the Project
Implementation Plan.
2.2 Communication Infrastructure
The communication infrastructure should either be based on RF / RF mesh network / PLCC /cellular
network or a combination of these. Communication network shall provide reliable medium for two-
way communication between various nodes (Smart Meter, Gateway/Router/Access Point/ DCU
(wherever applicable)) & HES. RF based network should use licensed / unlicensed frequency band as
permitted by WPC. The engagement of network service provider would be in the scope of AMISP to
meet the performance level as given in the document.
Meter data shall be routed / collected by field devices like Gateway/Router/Access Point, Data
Concentrator Units (DCUs) wherever applicable given the communication technology used and
transported to HES through WAN backhaul connectivity.

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Section 6. Project Requirements 159

2.2.1 General Requirements

The AMISP shall design / hire reliable, interference free & robust communication network. It shall be
effective for providing communication in terrain, topology & the consumer density of the project site.
During designing, suitable consideration shall be kept for future expansion as mentioned in Annexure-
E. Before designing the communication network, the AMISP shall do the site survey and would provide
the most efficient communication infrastructure.
The entire infrastructure & associated civil works required for installation & commissioning of
equipment/devices such as DCUs, repeaters, routers & access points etc. shall be in the scope of AMISP.
The network Solution deployed by the AMISP should have disaster recovery mechanism in place. The
redundancy mechanism of HES and MDM and their disaster recovery plan shall also be highlighted
by the AMISP. AMISP shall satisfy itself through the operational testing of network as a whole and
its element for reliability before starting operations and billing.
The quality of installation of the various equipment & power supply wiring to all field equipment shall
be as per standards/ regulations/prevailing practices of the utility. The reasonable supply of electricity
needed for operation and maintenance of entire AMI system shall be provided by the utility free of cost.
A suitable NMS shall be built to monitor the performance of the communication network round the
clock. The NMS shall provide viewing of all the networking elements deployed at site and enable
configuration & parameterization of the networking devices and the nodes. In case of public network
such as cellular, the web-based portal (for example Open Network platform) should be provided to have
the network view at location of installed devices. The portal shall have connectivity & subscription
management.
A suitable digital platform (cloud-based application) and mobile apps could be provided to support field
installation and capture field related activities and to manage the field operation & maintenance activity
during the contract period. This platform shall manage project life cycle.
2.2.2 Network Management System (NMS)
The proposed NMS shall facilitate following activities:
a) Security Management to protect systems and network from unauthorized access, manage user
access, authorizing rights and privileges.
b) Viewing of all network elements deployed in the field and administer configuration changes of
the network devices and nodes through toolkits to automate the following tasks:
i. Capture running configuration, capture start-up configuration, upload configuration
ii. Compare configuration
iii. Real-time or scheduled capture of device configurations
iv. Store historical device configurations captured and enable comparison of current device
configuration against a previously captured configuration
c) Security patch management of all applications shall be encrypted and signed.
d) Performance Management to monitor network performance as specified.

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Section 6. Project Requirements 160

e) Fault Management to recognize, isolate, log and identify fault on network and connected nodes,
devices.
The network management software shall be based on the latest secured version of SNMP v3. The NMS
shall have a simple browser-based user interface to provide all the pertinent information about the
system. The NMS shall not impact the availability and performance of AMI applications and shallload
not more than 1% of network bandwidth and shall have secure communication.
The Network Management Software shall have following functionality:
a) It shall maintain performance & error statistics, and present this information via displays, periodic
reports and on-demand reports.
b) Apart from real-time monitoring of critical network devices, the above information shall be
collected and stored at user configurable periodicities i.e., 5 minutes to 60 minutes. The NMS shall
be capable of storing the above data for a period of one (1) year at an interval of 5 minutes.
c) It shall maintain a graphical display for connectivity and status of peripheral devices. The monitored
devices shall be configured to send SNMP notifications, and the graphical element representing the
device shall change to a different colour depending on the severity of the notification received.
d) It shall issue alarms when error conditions occur.
e) The period over which the statistics are gathered shall be adjustable by the user and the accumulated
statistics shall be reset at the start of each period.
f) The statistics shall be available for printout and display after each period and on demand during the
period.
g) In case more than one technology of AMI (example PLCC and RF between Smart Meter & DCU)
deployed in the field. It shall maintain statistics on the performance and availability of node being
delivered per AMI technology.
2.2.2.1 NMS Requirements Specific to HES
The Network Management System (NMS) function within the HES shall manage communication
network and its associated devices and monitor the performance of network. This module shall
provide real time information about the IP network and its associated NAN/WAN modules in the field
device/s.
a) NMS shall be able to collect parameters viz. terminal status, device status, next hop
information, RF / PLC signal strength, Hardware/software version numbers, communication
logs/events etc. For cellular WAN network, it shall be able to constantly monitor the meter
WAN module for its connectivity and signal strength and quality
b) NMS function shall be able to perform ping & trace-route to an individual and a group of
Nodes (NAN / WAN), Routers /Gateways / Access Point, DCU.
c) NMS function shall routinely check the logged in status of the end node / field device and
its availability in the network for data exchange. In case of failure to get the ‘alive’ message
from the end node/field device, it shall mark and notify the node as logged out. It shall be
also possible to restart of a node (NAN/WAN) as well as trigger a hardware reset of the
node.
d) NMS function should be able to collect and store monitoring profiles from End Points
(NAN/WAN modules) and network devices for performance evaluation and

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Section 6. Project Requirements 161

troubleshooting purposes. Historical logs of monitored profiles shall be available analysis

through standard reporting tool.
e) If GIS is enabled, then topology, location (lat./long) and status of all network nodes shall
be visible on GIS map.
2.2.3 Network Protection & Security
The AMI Network shall have adequate cyber security measures not limited to the measures as
described below. The network security would be extended to all the interfaces also.
Secure Access Controls: The system shall include mechanisms for defining and controlling user
access to the applications environment. Best practices from enterprise security including password
strength, password aging, password history, reuse prevention etc. must be followed foraccess
control.
Authorization Controls: A least-privilege concept such that users are only allowed to use or
access functions for which they have been given authorization shall be available.
Logging: Logs must be maintained for all attempts to log on (both successful and unsuccessful),
any privilege change requests (both successful and unsuccessful), user actions affecting security
(such as password changes), attempts to perform actions not authorized by the authorization
controls, all configuration changes etc. Additionally, the access to such logs must be controlled
in accordance with the least-privilege concept mentioned above, so that entries may not be deleted,
accidentally or maliciously.
The overall cyber security policy and implementation shall account for:
a) Prevent unauthorized users from reading or writing data or files, executing programs or
performing operations without appropriate privileges.
b) Document all user sign on procedure
c) Record all network traffic for detecting unauthorized activity, unusual activity and attempts to
defeat system security (AMISP to propose and document what constitutes normal
activity/traffic)
d) A user authentication scheme consisting of at least a user identification and password shall
be required for the user to request a connection to any network node.
e) GUI to provide role-based access based on user identity and user role. Shall have following
types of users:
i. Administrator
ii. Operator
iii. Field staff
iv. Viewer/Guest
2.2.4 Communication Network Elements
Following sections provide detail on both DCU based communication network and router-based
RF mesh network. The AMISP shall select relevant parts as applicable for designing and
establishing communication infrastructure. The network shall be horizontally and vertically
scalable to accommodate future meter installations. <Utility to define the scalability level required
for the network>. The network elements may be comprised of the following.

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Section 6. Project Requirements 162

2.2.4.1 Data Concentrator Unit (DCU) based Communication Network (<to be kept as redundant item
if required, otherwise the entire section is to be deleted>)
The Data Concentrator Unit is a gateway for communication of data between the Smart Meters
and the HES. The Data Concentrator Unit receives information from the Smart Meter on a
scheduled / need basis and passes it on to HES / MDM.
The DCU provides the central link between Smart Meters and HES, enabling
continuous/periodic meter-read and control. DCU shall exchange data from Smart Meters on RF
/ PLCC communication and with HES on WAN.
2.2.4.1.1 Hardware & Power Supply of DCU
a) Enclosure/box of DCU shall be IP65 or better compliant. A suitable mounting
arrangement required for DCU installation shall also be provided.
b) A suitable and optimum power supply shall be provided keeping in view that even in
case of outage in one or two phases, DCU can be powered. DCU should be capable of
withstanding surges & voltage spikes of 6 kV. Power supply shall be terminated on
suitable sized Miniature Circuit Breaker (MCB) to facilitate isolation during on-site
maintenance.
c) DCU shall have battery with backup for 1(one) hour for normal meter reading, to push
tamper event, carry out on demand reading and the network health status/ connectivity
continuity & check. DCU should have the suitable feature to send power outage and
restoration message to the HES.
d) DCU shall have built-in Real Time Clock (RTC) with separate battery backup. It shall
have self- diagnostic feature for RTC, memory, battery, communication module, etc.
2.2.4.1.2 Configuration, Functionality & Interface of DCU
DCU shall have following configuration functionalities / tools:
a) Configuring the communication with underlying nodes/meters.
b) Communication of data from the field devices and push the data at configured intervals
to the HES. It should also support the HES in pulling data from the field devices/meters.
The data acquisition (Push/Pull) frequency shall be configurable. DCUshall be capable
to prioritize control commands.
c) DCU shall ensure a secure communication to HES and shall have internal memory for
storing interval data for at least 5 (five) days. This storage shall be in non-volatile
memory as opposed to battery backed memory.
d) DCU shall support on demand read and ping of individual/group of meters.
e) It shall support IPv6 network addressing.
f) DCU shall push events such as tamper, power off etc. to HES immediately on
occurrence/receipt from field devices/meters.
g) The equipment shall be weatherproof, dustproof and constructed for outdoor installation
on poles (minimum rating: IP65). A suitable mounting provision shall be made for the
equipment.

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h) Enclosure: Provision for security sealing shall be provided and in case the gasket of
the cover is used for protection against moisture, dust and insects, the gasket shall be
made of weather and aging resistant material.
i) The list of standards followed in all the devices/equipment used in communication
network shall be furnished
j) The communication network shall have dynamic & self-healing capability. If one of the
communication elements fails, then nodes connecting to that element shall switch to
best available element for communication of data to HES.

2.2.4.1.3 DCU Communication

a) The DCU shall ensure the appropriate backhaul for secure transfer of data to HES either
via cellular or Fiber Optic communication. In case of cellular backhaul, it shall support
SIM card / e-SIM with dynamic/static IP as the architecture demands from anyservice
provider. It shall have Wide Area Network (WAN) connectivity to the HES through
suitable means. Best available link shall be used to connect to HES.
b) DCU shall be able to communicate with meters through a secured, standard
communication protocol between meter and DCU.
c) DCU shall periodically monitor meter reads/downstream commands and shall retry and
reconnect in case of failed events/reads.
d) It shall push events such as tamper, power off etc. to HES immediately on
occurrence/receipt from field devices/meters. DCU shall be able to acquire and send
data to HES for full capacity (as per designed for no. of meters/field devices) to ensure
the performance level. Full capacity of DCU is required to be indicated in the offer.
e) On restoration of power supply, DCU shall establish communication with underlying
devices as well as upstream application automatically.
f) DCU shall be able to communicate with the nearest meters.
g) Remote firmware upgrade: The DCU shall support remote firmware upgrades as well
as remote configuration from the Network Operation cum Monitoring Centre (NOMC)
h) DCU shall facilitate recording of minimum of the following events at HES (for 7
days):
i. No of packet failures
ii. Retry attempts
iii. Missed periodic readings
iv. Failure to connect
v. Tamper events

2.2.4.2 Gateway/ Router/ Access Point based RF Mesh Network

In this type of communication network, different network nodes including end points (Smart
Meters) shall interconnect with each other using RF mesh network and they shall communicate
with nearby gateways/ routers to transfer the data to access points. If any gateways/ routers/

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repeaters/ access points fail, then nodes connected on that device shall automatically
reconfigure the mesh with available nearby nodes.
2.2.4.2.1 General Requirement of RF Mesh Network:
a) The communication network shall have dynamic & self-healing capability. If one of the
communication elements such as gateways/ routers/ access points fails, then nodes
connecting to that element shall switch to best available element for communication of
data to HES.
b) It shall support IPv6 network addressing.
c) Each node shall keep a track of best available nearby nodes or access points.
d) The communication network equipment shall use Unlicensed or Licensed frequency
band as permitted by WPC/Statutory Bodies as applicable.
e) All the communication network equipment shall be as per WPC guidelines, Government
of India for operation in licensed / license free frequency band.
f) Suitable NMS shall be available to monitor the performance of the communication
network round the clock. The NMS shall provide viewing of all the network in
gelement deployed at site and enable configuration, parameterization of the networking
devices and the nodes.
g) It shall support remote firmware upgrading
h) It shall be secure enough to avoid all cyber threats
i) The communication network shall ensure secure communication of data to HES.
j) The equipment shall be weatherproof, dustproof and constructed for outdoor installation
on poles (minimum rating: IP65). A suitable mounting provision shall be made for the
equipment.
k) The list of standards followed in all the devices/equipment used in communication
network shall be furnished.
l) Gateway/ Router/ Access Point shall have battery with backup for 1(one) hour for
normal meter reading, to push tamper event, carry out on demand reading and the
network health status/ connectivity continuity & check etc. during battery operations
also. It should have the suitable feature to send power outage and restoration message
to the HES even during battery back-up.
2.2.4.2.2 Configuration, Functionality & Interface
Access points shall have following configuration functionalities:
a) It shall be able to configure the communication with underlying nodes/end points.
b) It shall support on demand read and ping of individual/group of meters.
c) It shall push events such as tamper, power off etc. to HES immediately on
occurrence/receipt from field devices/meters.
d) It shall have Wide Area Network (WAN) connectivity to the HES through suitable
means.

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e) It shall communicate with gateways/ routers/ nodes/ end points/ access points on RF
mesh network (Unlicensed or Licensed frequency band as permitted by WPC/Statutory
Bodies in country of deployment as applicable).
f) It shall periodically monitor meter reads/downstream commands and shall retry and
reconnect in case of failed events/reads.
g) After power Interruption, on restoration of power supply, it shall establish
communication with underlying devices as well as upstream application (HES)
automatically.
h) Access point shall facilitate recording of minimum of the following events at HES (for
seven (7) days):
i. No of lost packets
ii. Retry attempts
iii. Missed periodic reading
iv. Failure to connect
v. Tamper events
i) It shall be capable to handle interval data of suitable nos. of any type of Smart Meter.
Access point shall be able to acquire and send data to HES for full capacity (No. of
meters/field devices it is designed for) within a suitable time period to achieve the
performance level. Full capacity of access point is required to be indicated in the offer.
j) Gateway / Router / Access point shall support remote firmware upgrades as well as
remote configuration from the Network Operation cum Monitoring Centre.
k) The Gateway / Router / Access Points shall have provision to maintain the time and
date information and shall always be in Time synchronization to the HES server via
NTP to sub second accuracy. The Gateway / Router / Access Points shall support time
distribution to each Mesh Node.
2.3 Head End System (HES)
The main objective of HES is to acquire meter data automatically avoiding any human intervention and
monitor parameters acquired from meters.
The AMISP shall provide a HES which is suitable to support the collection and storage of data as per
performance level for a defined no. of Smart Meters with facility of future expansion as per the
requirement specified in this document.
<NOTE: The no of Smart Meters/future expansion may be provided by utility as per their requirement>
HES shall be responsible for discovery of all Smart Meters once deployed in the field, the periodic
collection of all meter data as well as the processing of all alarms and commands such as
connect/disconnect for those meters.
HES would perform all the requisite functions as per the defined functionalities of AMI and it is the
responsibility of the AMISP to supply the requisite software and hardware to achieve the defined
functionalities of AMI. HES shall ensure data integrity checks, for example, checksum, time check,
pulse, overflow, etc. on all metered data.
HES shall be developed on open platform based on distributed architecture for scalability without
degradation of the performance using additional hardware. The scalability shall ensure the ability to

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handle applicable workloads including the following: <Utility to define the scalability required. An
indicative list of parameters is provided below>
a) Up to [x] numbers of meters installed
b) [5/15] mins interval meter reads
c) [y] users requesting data from meters
d) Other events and statuses coming from meters.
The HES shall be cloud enabled and support deployment with high availability clustering and automatic
load balancing that ensure hardware as well as application failover. Adequate data base and security
features for storage of data at HES need to be ensured.
The suggested functions of HES (not exhaustive) may be:
a) On power up after installation, Smart Meter shall register itself automatically into the HES along
with its metering profile. The HES shall store meter profile status by meter type, hardware &
software versions, device IDs, logged in / logged out details etc.
b) Upon deployment and establishment of communication, it shall be possible for field level end device
nodes (NAN/WAN) like Router/Gateway, Access Point, DCU to have self-discovery and
registration.
c) Acquisition of meter data on demand & at user selectable periodicity. On demand meter read may
be for single meter (unicast) or for a group of meters (multicast).
d) Two-way communication with meter/ DCU
e) Signals for connect & disconnect of switches present in end points such as meters. This facility shall
be provided for both single meter (unicast) as well as for a group of meters (multicast).
f) Audit trail and Event & Alarm Logging
g) Ability to redirect messages including configuration commands from the MDM in order to reach the
desired meter
h) Maintain time sync with DCU / meter
i) Store raw data for defined duration (minimum 3 days). HES shall hold the data before it is transferred
to the MDM
j) Handling of Control signals / event messages on priority
k) Manage time distribution to ensure that nodes / meters always have an accurate RTC using NTP
servers. The time distribution mechanism shall take into account the network latencies.
l) Setting of Smart Meter configurable parameters
m) Critical and non-critical event reporting functionality
n) Device management functionality to get periodic updates from devices on health check, hardware &
firmware version, location mapping etc.
o) The data collection and computation for the purpose of SLA penalties (as mentioned in the following
table) should be automated and visualized in Utility Interface as per Clause 2.5 of this Section.
2.3.1 Configuration
HES shall facilitate configuration of following minimum AMI parameters:
a) Load profile capture period
b) Demand integration period
c) Setting of parameters for TOU billing
d) Prepaid / post-paid configuration
e) Net metering

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Section 6. Project Requirements 167

f) Billing date / month-to-date for prepaid meters

g) Clock setting/time synchronizations
h) Load curtailment limit
i) Event setting for connect/disconnect
j) Number of auto reconnection attempt
k) Time interval between auto reconnection attempts
l) Lock out period for endpoint (meter) relay
m) Remote firmware update: It shall be possible to update the firmware of the meters in both
Unicast (one to one) and in Multicast fashion (Group of meters). It shall be also possible to
have remote firmware upgrade for an individual and a group of nodes (NAN/WAN,
Routers/Gateways/Access Point, DCU.
n) Password setting
o) Push schedule
p) Setting threshold limits for monitored parameters
The AMISP may suggest more parameters as per the requirement.
2.3.2 Communication
The following communication functions with network devices shall be supported:
a) HES shall communicate with DCUs/access points using WAN technology
b) HES shall encrypt data for secure communication
c) HES shall be able to accept data according to IS 15959 part-2 /part 3 and latest amendments
d) HES shall automatically retry for missed data; the number of retry attempts shall be
configurable
e) To receive confirmation on successful execution of a command
f) HES shall ensure data integrity checks, for example, checksum, time check, pulse, overflow,
etc. on all metered data
2.3.3 Monitoring and Reporting Capability
HES shall have critical and non-critical reporting functionality. The critical & non-critical
information generated from this reporting functionality shall be made available to MDM at user
configurable periodicity.
2.3.3.1 Critical Reporting
HES shall have alarms and keep record of following events:
a) Event log for node’s (meter) events such as tamper/power failures etc.
b) Data not received from nodes/end points
c) Relay does not operate for connect / disconnect
d) Communication link failure with nodes/end points
e) Network Failure

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Section 6. Project Requirements 168

f) Power Failure
2.3.3.2 Non-Critical Reporting
HES shall report and keep record of following communication failure events:
a) Retry attempts
b) Missed periodic reading
c) Failure to connect
HES shall support reporting of communication failure history of nodes/routers/access points
etc. and give an exception report for nodes/routers/access points not communicating for last 0
– 24 hours (the reporting period shall be on user configurable period). HES shall have feature
to send email/SMS notification of configured alarms & events to its users.
2.4 Meter Data Management system (MDM)
The Meter Data Management system (MDM) shall support storage, archiving, retrieval & analysis of
meter data and various other MIS along with validation & verification algorithms. The MDM shall be
a scalable and COTS product. It shall act as a central data repository with interactive dashboard. MDM
shall have capability to import raw or validated data in defined formats and export theprocessed and
validated data to various other systems sources and services in the agreed format. It shall provide
validated data for upstream systems such as billing, analytics, reporting, etc.
As mentioned in Clause 1.2 (g) of this Schedule, MDM should support the future requirement of utility
by way integration with other smart grid functionalities as listed in Clause 1.2 (g) as and when
implemented by Utility. In this effort, the methodology as outlined in the approach paper shall be
followed.
The key use cases to be enabled by AMISP are provided below. Please note that these are illustrative
list of use cases only and is not an exhaustive list. Further please note that all IS Standards shall be
applicable.

Sr. Use Case Activity Description Source Destination Info Exchanged

1. Collection of Daily Meter Profile
At scheduled frequency HES Meter Number, reading
should pull the Daily Meter Data date & time, kW, kVA, kWh,
1.1 HES Meter
from Smart Meter over kVAh, PF, Non-critical Event
communication Channel Code / Date
Meter should send the data to
HES. Provision for retrial should
be there if Meter data is not
collected within time. Meter Number, reading
Consumption details including date & time, kW, kVA, kWh,
1.2 Meter HES
non-critical events will be in 15 kVAh, PF, Non-critical Event
min/30 min block data, and data Code / Date
could be incremental to what
was sent by meter in preceding
instance
Meter Number, reading
HES should send the data to
1.3 HES MDM date & time, kW, kVA, kWh,
MDM
kVAh, PF
MDM should send the required Meter Number, reading
1.4 MDM Prepaid Engine
parameter to Prepaid system for date & time, kW, kVA, kWh,

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Section 6. Project Requirements 169

Sr. Use Case Activity Description Source Destination Info Exchanged

daily charge calculation at least kVAh, PF, Non-critical Event
once on daily basis Code / Date
2. Monthly Billing profile collection
Command from Billing system Meter Number, reading
triggered and send to MDM / Billing date & time, kW, kVA, kWh,
2.1 MDM / HES
HES for collection of Monthly System kVAh, PF, Non-critical Event
billing Data Code / Date
At scheduled frequency HES Meter Number, reading
should pull the monthly meter date & time, kW, kVA, kWh,
2.2 HES Meter
data from Smart Meter over the kVAh, PF, Non-critical Event
communication channel Code / Date
Meter should send the data to Meter Number, reading
HES. Provision for retrial should date & time, kW, kVA, kWh,
2.3 Meter HES
be there if Meter data is not kVAh, PF, Non-critical Event
collected within time. Code / Date
Meter Number, reading
HES should decrypt and validate
date & time, kW, kVA, kWh,
2.4 the data collected and send to HES MDM
kVAh, PF, Non-critical Event
MDM
Code / Date
Meter Number, reading
MDM should send the required
date & time, kW, kVA, kWh,
2.5 parameter to Billing system for MDM Billing Engine
kVAh, PF, Non-critical Event
Monthly Bill calculation
Code / Date
3. Remote Meter disconnection
Prepaid
Meter disconnect operation Meter Number, group of
Engine/
3.1 command after wallet balance MDM meters, instruction to close
Billing
calculation switch
system
Meter Number, group of
Disconnection alert sent to
3.2 MDM Billing System meters, instruction to close
consumer
Switch
Meter disconnection operator Meter number, action
3.3 MDM HES
command (disconnect)
Meter Number, switch
3.4 Consumer meter disconnection HES Meter
status
Meter Number, switch
3.5 Disconnection Status Update Meter HES
status
Meter Number, switch
3.6 Disconnection Status Update HES MDM
status
4. Remote Meter Reconnection
Meter reconnect operation Billing MDM
Meter Number, group of
command after wallet system/
4.1 meters, instruction to close
recharge Billing Prepaid
switch
Engine
Meter Number, group of
Meter reconnect operation
4.2 MDM HES meters, instruction to close
command Switch
4.3 Consumer meter HES Meter Meter number, action

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Section 6. Project Requirements 170

Sr. Use Case Activity Description Source Destination Info Exchanged

reconnection (reconnect)
Meter number, action
4.4 Reconnection Status Update Meter HES
(reconnect)
Meter number, action
4.5 Reconnection Status Update HES MDM
(reconnect)
5. Utility detects tampering at consumer site
High priority events captured by Meter Number, event date
5.1 Meter sent to HES as and when Meter HES & time, event Code
occurred /description
Meter Number, event date
High priority events reach MDM
5.2 HES MDM & time, event Code
for further action.
/description
Consumer number, Meter
Share with WFM to Notify utility
5.3 MDM WFM Number, Tamper code,
personnel for site inspection
address
On analysis and detection of
Consumer number, meter
valid tamper event or
number, action to be
5.4 malfunction, the tamper event Meter HES/ MDM
triggered (disconnect),
must be sent / pushed by the
action date & time
meter to the HES /MDM
HES sends disconnect command Meter Number, action
5.5 HES Meter
to meter (disconnect)
Tamper event shared with
Meter Number, event date
CIS/CRM. Billing determinants
5.6 MDM CIS / CRM & time, event Code
are updated for tamper
/description
invoicing
Meter re-connection order once Meter number, action (re-
5.7 MDM HES
tamper issue is resolved connect)
HES sends re-connect command Meter Number, action (re-
5.8 HES Meter
to meter connect)
6. Missed interval readings
On identifying missed interval, Meter Number, from date
6.1 HES will re-acquire data for the HES Meter & time, to date & time (for
missing period from meter which data is missing)
On receiving data request Meter Number, reading
6.2 command, meter will send data Meter HES date & time, kW, kVA, kWh,
to HES kVAh
Missed Interval and Reads Data Meter Number, readings
6.3 HES MDM
acquired by MDM with date & time
7. Consumer connection outage/restoration event
Outage/restore event recorded Meter Number, Outage /
7.1 by meter is sent to HES as and Meter HES restoration Date / Time,
when event occurs Power On or Of count
Meter Number, Outage /
Outage / Restoration
7.2 HES MDM restoration Date / Time,
Notification
Power On or Of count
Sharing Outage / Restoration Meter Number, Outage /
7.3 MDM OMS/CIS-CRM
Notification restoration Date / Time,

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Section 6. Project Requirements 171

Sr. Use Case Activity Description Source Destination Info Exchanged

Power On or Of count
Meter read request from OMS
7.4 to identify service outage / OMS MDM → HES Meter Number,
restoration
Meter responds to event poll Meter number, Status
7.5 Meter HES
from HES (live/dead)
8. Remote firmware upgrades/ meter configuration changes
8.1 Remote firmware upgrade HES Meter Firmware
Configuration Commands:
Meter number, tariff
Change tariff parameters,
8.2 HES Meter parameters, registers status,
Synchronize clock, Registers event type and priority
reset (status, max, tampering)
Status update of Firmware /
8.3 Meter HES
Configuration
9. Load monitoring at demand side
When there is a load violation Meter Number, max
9.1 event recorded in the meter, Meter HES → MDM demand, date & time of
the information is sent to the CC load violation
10. Time synchronization
Synchronizing RTCs of meters /
10.1 HES DCU/Meter Time Setting
DCUs/ACP
11. Metering network changes
Change / new installation in Network identification info
11.1 Meter / DCU HES
Meter / DCU Network Hierarchy including DCUs
Change / new installation in Network identification info
11.2 HES MDM
Meter / DCU Network Hierarchy including DCU
12. New consumer connection
Receive verified pre & post-paid CIS-CRM/ Consumer name, address.
12.1 MDM
new consumer requests Billing Connection request etc.
Generate meter installation
12.2 MDM /WFM Consumer ID & details
order
Receive meter installation Meter number, DT no,
12.3 WFM MDM
report Feeder & reading
Requesting instant, Meter Number, Reading
12.4 interval & events data from MDM HES → Meter date & time, reading params
meters (kWh, kVAh, kW etc.)
Acquire instant, interval / events Meter Number, Reading
12.5 data from meter by HES which HES MDM date & time, reading params
then reaches MDM system. (kWh, kVAh, kW etc.)
Once new meter remote read
Consumer ID, Consumer
verification is over, confirm new
12.6 MDM Billing / CIS-CRM address, Meter Number,
connection with other
initial reading etc.
applications
13. Migrate post-paid consumer to prepaid mode
CIS-CRM/ Migration request for post-
13.1 Receive migration request MDM
Billing paid consumer with profile
13.2 Setup prepaid consumer profile MDM Prepaid Engine Prepaid consumer profile

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Section 6. Project Requirements 172

Sr. Use Case Activity Description Source Destination Info Exchanged

in prepaid engine. If no change
in meter is required, skip next
two steps
Generate prepaid meter
13.3 MDM WFM Consumer ID & details
installation order if required
Receive meter installation Meter number, DT no,
13.4 WFM MDM
report Feeder & reading
Prepaid
13.5 Enable prepaid mode in meter HES → Meter Engineering token
engine
13.6 Receive activation confirmation HES MDM Activation status
Meter Number, Reading
Request instant, interval &
13.7 MDM HES → Meter date & time, reading params
events data from meter
(kWh, kVAh, kW etc.)
Acquire instant, interval / events Meter Number, Reading
13.8 data from meter by HES which HES MDM date & time, reading params
then reaches MDM system. (kWh, kVAh, kW etc.)
Once meter remote read
verification is over, share
13.9 MDM Billing / CIS-CRM Prepaid consumer profile
migration request completion
detail with other modules
14. Migrate prepaid consumer to post-paid mode
Migration request for
14.1 Receive migration request CIS-CRM MDM prepaid consumer with
Profile
Meter Number, Consumer
14.2 Request meter data MDM HES → Meter
ID
Meter Number, Reading
Acquire instant, interval / events
date & time, reading params
14.3 data from meter by HES which HES MDM
(kWh, kVAh, kW etc.) with
then reaches MDM system.
balance credit
Send meter disconnect
14.4 MDM HES → Meter
command
14.5 Receive connection status HES MDM Disconnect status
14.6 Enable post-paid mode in meter MDM HES → Meter Engineering token
Receive activation of post-paid
14.7 HES MDM Activation Status
mode
Request instant,
Meter Number, Consumer
14.8 interval & events data from MDM HES → Meter
ID
meter
Acquire instant, interval / events Meter Number, Reading
14.9 data from meter by HES which HES MDM date & time, reading params
then reaches MDM system. (kWh, kVAh, kW etc.)

Once meter remote read Post-paid consumer profile

verification is over, share and meter data along with
14.10 MDM Billing / CIS-CRM
migration request completion credit balance
detail with other modules

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Section 6. Project Requirements 173

Sr. Use Case Activity Description Source Destination Info Exchanged

15. Consumer Registration in Consumer Portal/ App
Consumer clicks on new user on
consumer portal/ App, provides Request for registration
15.1 Portal/ App CIS/CRM
RMN or email ID and submits with RMN/email ID
data
Utility receives request for
Email/Message
15.2 registration and sends OTP after CIS/CRM OTP
Gateway
verification
15.3 Consumer submits OTP Portal/ App CIS/CRM
Consumer receives registration Login ID and default
15.4 CIS/CRM Email Gateway
detail password
Consumer submits first login
15.5 Portal/ App CIS/CRM
request
15.6 System seeks password change CIS/CRM Portal/ App
Consumer changes default
15.7 Portal/ App CIS/CRM
password
16. Consumer Access to Consumption, Billing & Profile Data
16.1 Consumer logs in to Portal/ App Portal/ App MDM
Consumer Profile for Portal/ MDM →Portal/ Name, Account, Address,
16.2 CIS-CRM
App App Service Points, K Number
16.3 Consumption Data MDM Portal/ App →UI Consumption profile
Post-paid Billing history/
Billing (post-paid) / Credit Billing →
16.4 Portal/ App Current Bill, Prepaid
Balance (prepaid) MDM
Recharge history
17. Prepaid Consumer Recharge
Consumer logs into Portal / Mob App /
17.1 UI Login
Mobile App Portal
Consumer fills-in required detail UI→ Prepaid Payment Consumer ID, Recharge
17.2
in UI and requests recharge App Gateway amount
Net banking
Consumer selects payment Payment
17.3 /Credit Card /
method Gateway
Wallet etc.
Consumer receives payment Payment Prepaid
17.4
acknowledgement Gateway App→Portal→UI
Calculate credit balance for
Consumer credit balance
17.5 prepaid consumer & update Prepaid App HES→Meter
(virtual token)
prepaid meter
Notify credit balance to Email/SMS
17.6 Prepaid App Credit Balance
consumer Gateway
18. Post-Paid Consumer Bill Payment
Consumer logs into Portal / Mob App /
18.1 UI Login
Mobile App Portal
Consumer is presented with
Billing →
18.2 Billing history and current Portal/ App→UI Outstanding Bill
outstanding Bill MDM
Consumer requests bill
Payment
18.3 payment. Option to download UI→Billing
Gateway
bill

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Section 6. Project Requirements 174

Sr. Use Case Activity Description Source Destination Info Exchanged

Net banking
Consumer selects payment Payment
18.4 /Credit Card /
method Gateway
Wallet etc.
Consumer receives payment Payment Billing→ Portal/
18.5
acknowledgement Gateway App→UI
Payment acknowledgement Email/SMS
18.6 Billing Payment acknowledgement
through email/SMS Gateway
19. Consumer Service Request
19.1 Consumer logs in to Portal/ App Portal/ App CIS/CRM
19.2 Consumer requests for service UI CIS/CRM Service request
Portal/ App→UI,
System assigns SRN & sends
19.3 CIS/CRM Email/SMS
acknowledgement
Gateway
System resolves request & Portal/ App→UI,
19.4 CIS/CRM
updates consumer records CIS/CRM
Email/SMS
19.5 System closes SRN CIS/CRM Gateway
20. Consumer Complaints
20.1 Consumer logs into Portal/ App Portal/ App CIS/CRM
20.2 Consumer registers complaint UI CIS/CRM Specific complaint
Portal/ App→UI,
System assigns CRN & sends
20.3 CIS/CRM Email/SMS
acknowledgement
Gateway
System assigns resolution based
20.4 CIS/CRM CIS / OMS / WFM
on nature of complaint
Target system reports
20.5 OMS / WFM CIS/CRM
completion of complaint
System updates records and CIS, Email/SMS
20.6 CIS/CRM
closes CRN Gateway
21. Demand read of meters from consumer premises
Requesting instantaneous, Meter Number, Reading
21.1 interval, load profile & events MDM HES→Meter date & time, reading params
data from meters (kWh, kVAh, kW etc.)
Acquire instant, interval, load
Meter Number, Reading
profile & events data from
21.2 Meter→ HES MDM date & time, reading params
meters by HES which then
(kWh, kVAh, kW etc.)
reaches MDM system.
22. Staff User Access to Utility Portal
Login with appropriate
22.1 User logs in to Portal Portal MDM
credentials
22.2 User selects available functions MDM Portal → UI
22.3 User logs out Portal → UI MDM

The AMISP shall specify and deliver an initial system that supports the collection and storage of data
for meeting the performance level for [X no of consumers/ Smart Meters] with facility of future
expansion.
The MDM shall have the ability to selectively choose which data to be maintained and which to be
purged or archived [as per requirement of Utility (user selectable)]

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Section 6. Project Requirements 175

2.4.1 Asset Management

a) The MDM shall maintain information and relationships between the current installed meter
location (apartment, shop, industry/ address etc.), Consumer information (Name etc.),
Consumer account no, Meter ID, Type of Meter (type of consumer, 1 phase/ 3phase, with or
without relay, etc.), Meter configuration (Demand integration period, Load profile capture
period etc.), GIS supplied information (longitude, latitude, connection with feeder/
transformer/ pole etc.) etc.
b) The software should support tracking the status of meters and communication equipment from
the date when they are installed in the field. The history of in-service asset location is
maintained throughout the device life with start and end dates associated with each in- service
location reference.
c) Ability to report and log any damage / deterioration in the meter attributable to consumer
/utility.
2.4.2 AMI Installation Support
a) The MDM shall also support device lifecycle management from device registration,
installation, provisioning, operations and maintenance to decommissioning etc. The MDM
shall generate exceptions for meter or modules not delivering the correct meter data after
installation.
b) The MDM shall provide a reconciliation report that identifies the meters that have been
installed but not communicating for a designated (configurable) period. MDM shall generate
reports on the number of meters installed in comparison to the number of meters successfully
communicating.
2.4.3 Meter Data
a) The MDM shall accept input, process, store, and analyse Meter data from HES and meter data
collected through handheld meter reading instruments and manual meter reads. In case of
manual reads, provision should be there to insert associated notes such as assessed energy etc.
It would responsibility of AMISP for manual meter reading in case of any communication
failure, etc. with seven (7) days of such failure.
b) The MDM should accept input, process, store, and analyze non-billing meter data such voltage
and power quality data (such as under/over voltage, out of band frequency, etc.) as they are
available from HES. The MDM should also support schedule and on-demand meter reads and
pinging of meter energized states by authorized users and by other utility systems.
c) The MDM shall provide storage and retrieval of all collected Meter Data, events and alarm.
It shall have capacity of storing [X] years data (as required by the utility based on regulatory
provisions) via archiving
d) The archiving of data should be done at a frequency of [x] and all data older than [x] days/hours
should be archived. AMISP’s solution should describe the process of archiving and restoration
from the archive.
e) Correctly track & resolve energy usage across meter changes with no loss of individual
meter data.
f) Provide complete history and audit trail for all data collected from meters including commands
sent to meters and other devices for 30 days (configurable period).

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Section 6. Project Requirements 176

g) Execute on-demand read processes.

h) Handle special metering configurations such as net metering/pre-paid metering/multiple
meters at same premises.
i) The MDM shall have the ability to manage at a minimum 5-minute interval data.
j) The AMISP shall ensure data integrity checks on all metered data received from datacollection
systems.
2.4.4 Data Validation, Estimation, and Editing (VEE)
a) The validation and estimation of metered data shall be based on standard estimation methods
(such as max/avg. of past three days, max/avg. of past X number of similar weekdays,
max/avg. of similar blocks of past X numbers of similar weekdays, etc.). The MDM should
also support and maintain following data-
i. Registered Read Data including register reads, daily billing cycle, as well as derived
billing determinants such as TOU
ii. Interval Data channels with variable intervals and variable units of measure
iii. Calculated Data that is derived or computed such as billing determinants and
aggregated loads.
iv. Event data storage of all collected event and alarm data from meters, network
equipment, and MDM itself
b) MDM shall flag, alarm and trigger an estimating process including but not limited to when
the following anomalies occur in the cumulative (“CUM”) register reads
i. CUM decrements within a billing cycle (except net-metering)
ii. CUM reads increments more than configurable threshold
iii. Future or old read dates
iv. Number of digits exceeds number of meter dials
c) MDM shall detect, flag, alarm and trigger an estimating process including but not limited to
when the following anomalies occur in Time of Use (TOU) register reads
i. Register decrements (except net-metering)
ii. Resets (to zero) (except net-metering)
iii. CUM reads increments more than configurable threshold
iv. Future or old read dates
v. Erratic compared to CUM read (sum of TOU reads minus CUM read)
d) MDM shall detect, flag, alarm and trigger an estimating process including but not limited to
when the following anomalies occur in Demand register reads
i. Do not reset on cycle
ii. Do not reset coincident with consumer move-out or move-in
iii. Reset off cycle inappropriately
iv. Too high

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Section 6. Project Requirements 177

e) All data shall be transferred to billing system after meter data validation and estimation
including transformer / feeder station wise energy audit.
f) MDM shall estimate usage for non-metered service points such as streetlights, farm lights,
traffic signals, etc.
g) The MDM shall maintain both the original received raw data in a non- manipulated state, in
addition to VEE data.
h) Notwithstanding the latency of data collection via the AMI system, once the MDM receives
meter read data, the VEE process occurs in real-time and the post-VEE data is then
immediately available to user or external systems.
i) The MDM shall be able to automatically flag data changes from manual edits, VEE
(Validating, Editing and Estimating) rules and data source corrections and electronically
generate audit trail with timestamps and user-ids.

2.4.5 Billing Determinants Calculations

The MDM-
a) Shall allow configuring multiple TOU options (e.g., the number and duration of TOU rate
periods) by consumer type, tariffs and day type (weekend, weekdays, and holidays) and by
season.
b) Shall support the processing of interval data into billing determinants to include the following
at a minimum:
i. Total Consumption
ii. Consumption in different time blocks for TOU billing
iii. Maximum Demand (in kW and kVA)
iv. Number of tamper counts
v. Average power factor
vi. Net-Metering data
c) Shall process interval data and frame it into the appropriate TOU periods for consumption and
demand; for example, roll up 15/30-minute data intervals into hourly data.
d) Shall have the ability to properly account for special metering situations such as check
metering, sub metering, prepaid metering and net metering when calculating billing
determinants and sending them to billing and other systems.
e) Shall have the ability to properly account for special situations including, but not limited to,
curtailment requests, demand response scenarios (based on use cases provided in Annexure
H) when calculating billing determinants and sending them to billing software.
f) Shall have the ability to facilitate implementation of automatic compensation payments by
Utility to consumers for sustained outages when requested. Compensation calculations would
require cross checking with billing and consumer balance information to ensure that
disconnection is not construed as a no supply event.

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Section 6. Project Requirements 178

2.4.6 Prepaid functionality

The MDM with the help of the corresponding HES, should be able to switch the Smart Meter
between prepaid and post-paid modes by a simple change in configuration of the Smart Meter
firmware remotely. The following prepaid functionality shall apply
a) MDM shall use consumer attributes from Consumer Care System (CCS) and/or Utility Billing
system to,
i. enroll and setup new prepaid/ post-paid consumers
ii. migrate existing post-paid consumers to prepaid mode and vice versa
b) An appropriate pre-payment application engine shall support the pre-payment metering
capability through the delivered system.
c) The prepayment system shall ensure that payment and connection parameters are stored
centrally, and the details are updated to CIS-CRM/MDM through consumer portal/ app as
per Clause 2.5 of this Section. Information required by consumer’s Mobile App and web portal
are shared in near real time.
d) Prepaid consumers shall be provided facility to recharge their account by logging on to the
consumer portal/app as per Clause 2.5 of this Section.
i. The user interface shall be integrated with the present online payment gateway of the
utility. Additional payment gateways shall be implemented if required
ii. The payment gateways shall facilitate payments through on-line banking, credit cards
and payment wallets
e) A prepaid mobile application functionality shall be provided as a recharge option for android
OS and iOS. The consumer portal/ app, shall enable consumers to recharge as well as view
recharge history, existing balance, daily usage etc.
f) In addition to billing determinants, the MDM shall share, consumer recharge and credit
updates with the utility Billing system. Any re-conciliation shall be carried out in the Billing
System and the same shall be shared with the MDM for use by the prepayment application.
g) The system shall periodically monitor the energy consumption of prepaid consumer and
decrease the available credit based on consumption. For this purpose, the MDM shall fetch
billing data (kWh/kVAh consumption and MD) at configured intervals0 from the prepaid
meter. The raw billing data shall be subjected to standard VEE rules before being used to
update recharge balance with the help of applicable tariff slabs. The credit balance is updated
into meter at re-charge time.
h) The prepayment application shall use determinants such as minimum fixed charges, TOU
tariffs, slab rates, duties & surcharge while calculating consumer credit/balance. Fixedcharge
shall be deducted on daily basis irrespective of the consumption, even after disconnection of
supply and adjusted in the next transaction.
i) The prepayment application should be able to automatically apply different TOU tariffs for
future date lines, while calculating consumer credits.
j) The system should send connect/disconnect command based on available credit as per
notified rules & regulations.

0 The frequency of pre-configured intervals shall be at least every hour in addition to that at re-charge time

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k) The system should send low-credit notifications to the consumer when their balance
approaches a pre-configured threshold. Alerts shall initiate on every recharge, low credit and
load connection/disconnection. The alerts shall be posted on the consumer web Portal/ App
in real time and sent through SMS and email. Consumer should also be alerted through other
mechanisms such as one-time alarm / beep from the meter, LED blinking, message, etc.
l) It shall be possible to configure an “emergency” credit limit in INR as well as day terms. This
emergency credit shall be used as reserved amount that is consumed when consumer credit is
exhausted. The credit amount shall be adjusted in next recharge transaction.
m) It shall be possible to configure certain prepaid consumers where auto-disconnections shall
not happen due to negative credit. The conditions/protocols for auto-disconnections are
detailed in Annexure I.
n) The pre-payment function as part of MDM shall also have a facility to configure arrear
recovery mechanism to recover arrears from a consumer. Some of the indicative mechanism
to recover the same can be recovery of [X]% from every recharge amount while the rest goes
as charging amount till all the arrears are recovered. Alternately the arrears may be settled in
next [X] installments as decided by utility such that not more than 50% of any installment
shall be adjusted towards arrear.
2.4.7 Net Metering
MDM shall flag, alarm and trigger an estimating process including but not limited to when the
following events occur:
a) CUM decrements of forward energy within a billing cycle
b) Register decrements for Time of Use (TOU) of forward energy
c) Power generated(exported) by any net-metering consumer more than the installed capacity
of solar PV rooftop system
d) Energy exported in any given day by any net-metering consumer more than the
programmable threshold value
Like billing for post-paid meters, the billing for net-meters shall take place in the utility Billing
server.
2.4.8 Exception Management
a) Ability to capture and log data exceptions, problems and failures and to generate management
reports, provide trend analysis, automate generation of service requests and track corrective
actions.
b) Ability to group, prioritize, filter and send system generated alarms and events to
predetermined email addresses, cellular text messages to phone numbers/SMS/consumer care
etc. Alternatively, these alarms/alerts may be routed to utility’s WFMS.
c) Exception Generation - MDM shall generate exceptions based on configurable business rules
including but not limited to the following:
i. Meter tamper alerts
ii. Communication module health alerts for meter/DCU
iii. If the consumption is less/more than pre-defined average consumption

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iv. Negative Consumption (not for net-metering)

v. Power outage indications received from the Smart Meter

2.4.9 Service Orders

a) The MDM shall generate service orders based on configurable rules for various events and
alarms such as stop meter, tampers, problem in communication networks, etc.
b) MDM shall send service orders via SMS, email, etc. with the email addresses / phone
numbers being configurable. MDM shall receive feedback on action taken on the service
order and track the status of service orders until resolution.
c) Service order tickets could be generated by MDM but processed and closed under jurisdiction
of the HES-NMS combine. If the utility already has a separate Workforce Management
System (WFM), then the service order tickets can be routed from the MDM and the NMS to
the WFM for completion of the tasks and reporting.
2.4.10 Revenue Protection Support

a) Ability to analyze meter tampering flags, power outages, usage trends and usage profiles to
identify potential energy diversion situations, and produce daily reports, monthly reports
and service order requests for investigation.

b) The business rules for revenue protection alerts shall be configurable via a user-friendly
interface.

c) The MDM shall filter out revenue protection alerts that may be caused by field activities if
the field activity information is provided to the MDM.

d) The MDM shall support the analytics/investigation (i.e., view current and historical usage
patterns) to validate suspected revenue protection issues.

2.5 Utility Interface and Consumer Portal/ App

2.5.1 Utility User Interface
User interface for utility shall have ability for at least the following functionality:
a) Compare total energy costs on one rate schedule vs. one or many alternative rates.
b) Enable the user to see how different options within a rate affect costs.
c) Enable the user to see how adjusting load or consumption levels or shifting them to different
time periods influences costs.
d) Display meter data at a user defined configurable cycle that allows authorized users to view
energy usage patterns and the data behind them for selected consumers.
e) Allow authorized users to view metered data, initiate and view reports, modify configurations,
and initiate and update service requests.
f) Display the energy usage profile for a single meter or group of meters. The load profile shall
illustrate energy consumption and peak demand in user defined intervals for a user-specified
time period.
g) Display the energy usage profile for a single meter or group of meters according to Time of
Use (ToU) tariff.

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h) The UI shall support a configurable utility dashboard for Operations and Utility Management
i) Access to a minimum of three (3) years of historical energy usage and meter reads through the
UI.
j) Clearly and visually distinguish between metered, estimated, allocated and substituted data.
k) User management with roles and access rights
l) GUI to provide role-based access based on user identity and user role. Shall have following
types of users:
i. Administrator
ii. Operator
iii. Field staff
iv. Viewer/Guest
m) Configure the look, feel, and functionality of the MDM in accordance with business needs,
business processes, and business conventions. (E.g., GUI, content, look and feel of screens,
validation rules, exception handling, etc.).
n) Ability to set up alarm and event notifications that can be directed to a combination of
configurable email addresses, cellular text messages.
o) UI shall enable viewing of the credit amount updated in MDM for prepaid consumers.
p) Option to send marketing messages and notification to select consumers or selected category
of consumers
q) Facility to enable or disable existing functionalities/sections of App/Portal for consumers
use.
r) Consumer views to be available to Utility consumer Service Executive also except payment
card/bank information.
s) Authorized representative to be enabled for consumer engagement analytics. The analytics to
be configurable/ generated with minimal database skill and nil programming requirements.
t) Representative to be able to generate various reports at different intervals the various reports
as per Clause 6 of this Section. It shall be also possible to export the report data in multiple
formats such as XLS, CSV format, etc.
u) Provide consumer interactions history to enable efficient consumer complaints and queries
resolution with consumer information in single screen.

2.5.2 Consumer Portal/ App

Consumer portal and mobile application shall cover all consumer categories and category specific
features as applicable prior to operational Go-Live. These apps shall have provision to enable
features required to facilitate consumer participation in Demand Response programs which the
utility may choose to roll out in future. The consumer web portal and the mobile application (for
smartphone and tablet devices using latest and commonly available browsers and operating
systems and platforms) shall provide consumers, ready access to features extended by MDM. The
Solution shall integrate via a user-friendly graphical interface. It shall facilitate self service
capabilities such as usage management, billing, service requests, participation in energy efficiency
programs etc. It shall be noted that the Consumer Portal / App acts as the bridge

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between the consumers touch point and the existing utility Customer Care and Billing Systems.
It does not replace these legacy systems in place. Following features shall be supported by Portal
/ Mobile app:
a) The mobile app and web portal shall support all device form factors such as mobile, tablet,
desktop etc. by recognizing the device details automatically.
b) It shall be OS agnostic to operating system and devices (iOS, Android, etc.)
c) It shall work on all standard browsers such as Internet Explorer (IE), Chrome, Safari, Firefox
etc.
d) The application should be modular and scalable a COTS product.
e) The application should be native for better user experience.
f) It shall support multiple languages viz Hindi, English and local language(s). Also,
notifications should be sent to consumers in local languages.
g) The user experience of the citizen on the Portal and App shall be similar in terms of look and
feel, navigation, menu and access to preferences and other data.
h) Menu should have navigation options, not limited to, Home, Settings, Recharge, notification
preferences, usage rates, change password, terms and conditions, privacy policy, sign out.
i) It shall have search functionality across all the pages.
Software patches, updates, and version upgrades, when they become available for general release,
should be part of ongoing support and maintenance services.
2.5.2.1 Functional Requirements of Consumer Portal/ App
Web portal and Mobile app for consumers should have minimum following functionalities:
a) The consumer portal/app shall have a landing Home page. This page shall provide a brief
description about the Utility, any promotional features or advertisement for special programs
can be placed in this page. Login Component is provided, and registered users may login
using their username and password. New Users can also register by clicking on the First
Time Users Register link. The Forgot Password link helps the user to retrieve their
password. New users can register by providing their personal information and setting up of
security answers. Forgot passwords can be retrieved or reset using OTP through registered
mobile number or through email address. The registered users can change their password
and account information as well as registered mobile number through OTP feature.
b) The consumer portal/app shall provide consumers with access to consumer ID, meter ID,
meter type and name plate details, besides other account information such as account name,
address, balance, due, status etc. Any status message pertaining to the account/s viz.
alerts/actions shall be displayed here. It shall also provide current and historical
consumption in graphical formats for at least 12 months. A more detailed analysis can be
provided in a tabular format listing meter reading date, reading, consumption, charges,
selected period etc. Consumers shall be able to view interval data, outage flags, voltage,
power quality indications, existing tariffs and incentives for selected period. Information
about different consumer engagement programs shall also be displayed here.
c) The portal/app shall have the ability to provide option for registering in online/paper billing
to the consumer. There shall be a bill summary page that shall display bill

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information in summary and also option for detailed view and download in pdf format if
required by consumer. The use shall be able to pay bill for single and multiple accounts.
d) The portal/app shall be integrated with existing helpdesk of the utility and have the ability
to provide option for recording service requests/complaints lodged by the consumer as new
connection, disconnection, load change, category change, meter shifting etc. The user can
view the service request status. The user can register complaints viz. power failure, faulty
meter, streetlight outage etc. There shall be option to track status of service requests.
e) Mobile App and Web Portal shall facilitate Chat-bot functionality of the utility’s Help Desk.
The portal/ App shall support configuration of notification types via email/ SMS/ message/
automated call (through utility IVRS), of configured alarms & events.
f) The information on consumer identification no., meter ID, name plate details, make, type
i.e., 1 Phase or 3 Phase, etc. (as per requirement of Utility) shall be updated in HES,
MDM, and the consumer portal/app.
g) The consumer Portal/ App shall have the ability to provide the consumer near real time
online views of both usage and cost differentiating high energy usage periods, helping
consumers to understand electricity usage and cost information, alerts and notifications and
energy savings tips with different levels of detail. The Portal/ App shall support the view for
past electricity usage, last week’s, yesterday’s, current days or other period etc. as per
selection as well as voltage and power quality indications. The portal/ app shall
provide user friendly access to consumer for their data via graphs and charts and can
download the data into a spreadsheet.
h) The portal/app shall provide option to the consumer to view/download online bill. There
shall be a bill summary page that shall display bill information in summary and option for
detailed view and download in pdf format. The user shall be able to pay bill for single and
multiple accounts.
i) The portal/app shall also provide platform for implementation of peak load management
functionality by providing existing tariff & incentives rates, participation options etc. The
portal/app shall also provide consumers with interval data, flags, voltage, power quality
indications etc. Show outage information in map view.
j) There should be different UI and landing pages for different type of consumers as per the
need of utility.
k) User interface to consumer Portal/ App to access consumer’s data from MDM for all
authorized consumers shall have ability for at least the following functionality:
i. View metered data, monthly average usage, current monthly consumption,
maximum demand and other reports
ii. View data according to Time of Use (ToU), day, week, month, year and season etc.
iii. Update profile information such as mobile number/email etc.
iv. Guest user account/multi-user account access facility for consumer convenience
v. Initiate request for connection/disconnection
vi. Initiate request to switch between pre-paid and post-paid mode
vii. Initiate service requests for maximum demand updating, meter checking etc.
viii. Initiate complaints such as Meter not working, supply off etc.
ix. In case on net-metering consumers, user can view data for both import & export
data
x. Can view recharge history, present balance, next possible recharge date and amount
etc.

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xi. Historical energy consumption and energy charges during the desired time period
xii. Facility to recharge their account through the payment gateway facilitated by the
utility.

2.6 Network Operation & Monitoring Centre

The Network Operations and Monitoring Centre shall cater to the needs of the,
• Project Management Team and the
• AMI network operations team

The Network operation and monitoring centre shall be created in the utility premises by the AMISP,
for which suitable built-up space shall be provided by the utility. The built-up space to be arranged by
the utility, shall be properly air conditioned, illuminated, and adequate for at least five operator
workstations and one cabin for a supervisor.
The AMISP is required to suggest a suitable architecture for the Network Operation & Monitoring
Centre, taking care of the security requirements as described in this document. AMISP shall establish
connectivity between the workstations located at the NOMC with that of the cloud-based MDM-HES
system. In addition, the AMISP shall establish connectivity between the cloud-based MDM system with
utility’s existing Billing system. This will necessitate creation of a VPN tunnel between the two unless
it is decided to migrate the Billing system to the same cloud data centre.
The AMISP must submit the details of the supplied hardware along with the Bid. The AMISP shall
assess the adequacy of hardware specified in the List of Material and Services & if any additional
hardware or higher end hardware configurations are required to meet all the requirements of the
Technical Specifications, the same shall be included in the offer.

2.6.1 General Requirements for NOMC Hardware

All hardware shall be manufactured, fabricated, assembled and finished with workmanship of the
highest production quality and shall conform to all applicable quality control standards of the
original manufacturer and the AMISP. All hardware components shall be new and suitable for
the purposes specified.
All workstations and network equipment (routers, firewall etc.) shall be compatible for remote
monitoring using secure Simple Network Management Protocol (SNMP) Ver. 3.0. All hardware
shall support IPv6 simultaneously.
The AMISP shall ensure that at the time of final approval of hardware configuration and List of
Material and Services, all the hardware is as per the current industry standard models and that the
equipment manufacturer has not established a date for termination of its production. Any hardware
changes, except version upgrade in same series, proposed after contract agreement shall be
subject to the following:
a) Such changes/updates shall be proposed, and approval obtained from the Utility along with
the approval of Drawings/documents.
b) The proposed equipment shall be equivalent or with better features than the equipment
included in the Contract.
c) Complete justification along with a comparative statement showing the original and the
proposed hardware features/parameters including brochures shall be submitted to the Utility
for review and approval.
d) Changes/updates proposed will be at no additional cost to the Utility.
e) The porting of software shall be at no additional cost in case of replacement of hardware during
the contract period.
2.6.2 Minimum Technical Requirements for NOMC Hardware
The network operation and monitoring centre shall be equipped with the following minimum
hardware components:

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Section 6. Project Requirements 185

a) Six numbers 17” Operator workstations including one for Supervisor

b) A dual redundant 1 Gbps local area network
c) Internet router with at least 48 no’s 1 Gbps LAN ports and redundant at least 2 Gbps internet
ports supporting IPsec, and SSLVPN capability
d) Firewall and intrusion protection system
e) One video display system of at least 70-inch diagonal with laser light source HD cube (DLP
technology) supported by,
i. Dual power supply
ii. IP based control options and
iii. Display Port, DVI, HDMI and Analog D-Sub signal interfaces
f) One A3/A4 size laser jet B/W printer with LAN interface
g) One A4 size ink jet colour printer with LAN interface
h) One dual redundant online UPS to support the load of the above-mentioned equipment with
minimum 2 hours backup
i) 2 Gbps internet connectivity
The minimum technical specification and requirement to be followed for hardware equipment is as per the
table below. < Hardware Requirements and minimum specification to be defined as per utility requirement>.

Hardware Item Minimum Specification Quantity

Firewall 2.80 GHz, 64-bit (x64) Xeon® LV processor or As per site requirement
equivalent.
2 GB RAM + 1 GB RAM exclusively required
for Change Management.
5 GB Hard disk space for the product.
WAN Router 1) Antennas: One antenna, two antennas, three As per site requirement
antennas, four. ...
2) Frequency channels: Battle of the bands. ...
3) Wireless standard: The ABCs of 802.11. ...
4) Speed: The tortoise, the hare, and Mbps. ...
5) Security: WEP, WPA, and WPA2,.
Workstation Console Minimum 1 GHz 64-bit (x64) processor; 2 GHz As per site requirement
recommended for improved performance.
Minimum 2 GB of RAM; 8 GB recommended
for improved performance. Minimum 1 GB
free hard drive space recommended for
installation. Note: Additional hard drive space
is required for templates and engagement files.
Printers LaserJet MFP As per site requirement

2.7 System Software Requirements

This section describes the standards and characteristics of system software such as operating system,
database and support software (compilers, DBMS, display development, network utilities, report
generation, diagnostics and backup utilities) provided by AMISP and the original software
manufacturer as necessary to support the functioning of AMI Applications systems. All the system
software to be used for the present scope of work shall have valid license(s).
2.7.1 Software Standards
All software provided by the AMISP under this RFP, including the operating system, database and
support software, shall comply with the industry-accepted software standards. In areas where
these organizations have not yet set standards, the software shall comply with those widely
accepted de- facto open standards put forth by industry consortiums, such as Open Software
Foundation (OSF) and X/Open. The AMISP shall commit to meet the "open systems" objective
promoted by industrystandards groups.
2.7.1.1 Design and Coding Standards for AMI Applications and Utilities

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Section 6. Project Requirements 186

These provisions are applicable for both software applications and operating systems and would
address program features that must be contained in software for the product to meet the
standards.
a) When software is designed to run on a system that has a keyboard, product functions shall
be executable from a keyboard where the function itself or the result of performing a
function can be distinguished textually.
b) A well-defined on-screen indication of the present focus shall be provided that moves among
interactive interface elements as the input focus changes.

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Section 6. Project Requirements 187

c) Applications shall not override user selected contrast and colour selections and other
individual display attributes.
When animation is displayed, the information shall be displayable in at least one non-animated
presentation mode at the option of the user
2.7.1.2 Applications
All components of AMI application system shall be maintainable by owner using the supplied
software utilities and documentation. The software design and coding standards of the system
shall address the followings:
a) Expansion: Software shall be dimensioned to accommodate the size of AMI application
system as given in List of Material and Services (as mentioned in this RFP) and Annexure
E.
b) Modularity: Software shall be modular i.e. functionally partitioned into discrete, scalable,
reusable modules consisting of isolated self-contained functional elements and designed for
ease of change. The system shall make maximum use of common industry standards for
interfaces.
c) User-Directed Termination: Functions taking long execution times shall recognize and
process user requests to abort the processing.
d) Portability & Interoperability: The system shall be designed for hardware independence
and operation in a network environment that facilitates interoperability and integration of
third-party applications. AMI applications should support multiple Relational Database
Management Systems (RDBMS) including Oracle, Microsoft SQL Server and MySQL.
e) Programming Languages: The software shall be written using high level ISO or ANSI
standard programming languages.
All applications shall be designed with sufficient background logs which capture various level
of errors encountered (warning, fatal, informational) while executing, so that the same can be
reviewed and attended to.
2.7.1.3 Operating System
The operating system of all the equipment of AMI application system including network
equipment shall be latest version released up to six months prior to FAT. The operating system
shall be hardened to provide robust security. The operating system and data file shall be placed
in different disk partitions.
In order to facilitate cyber security requirements including patch management, common
operating system is preferable to be used by all server nodes within the AMI application
including MDM/HES servers. This is also to minimize the maintenance. All licenses for
Operating System and other application software shall be supplied by the AMISP and shall be
valid throughout the contract period.
2.7.1.4 Time and Calendar Feature
The AMI application & other servers shall maintain time and calendar for use by various
software applications. The internal clocks of all servers and workstation consoles shall be
automatically synchronized on Network Time Protocol (NTP) protocol. The calendar shall be
customizable for working hours, holidays, weekends etc. The holidays, including type of days,

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Section 6. Project Requirements 188

shall be entered for each year at the beginning of the year and shall be recognized by all
applications.
2.7.1.5 Remote Diagnostic
Remote Diagnostic facility with necessary hardware as required shall be provided for
communication between the AMI application system at the cloud data centre and the NOMC for
the diagnosis of hardware & software problems. The login shall be protected by a username&
password entry. An automatic logging and intimation shall be provided to inform authorized
person from AMISP/utility on such events of remote access and diagnosis.
2.7.1.6 Development System as a Test Bench
A Development system independent of the production environment shall be defined at the cloud
data centre which shall provide testing facility for integration of changes/modifications of the
AMI application and new field devices before putting it online with Real-time system. This
Development system shall be on a VLAN separated from the production VLAN and shall be
self-sufficient to carryout testing of changes/ modifications.
2.7.2 Network Communication
The network communications software shall use a standard network protocol such as TCP/IP, UDP
etc. and shall support IPv6. The software shall link dissimilar hardware nodes such as localand
remote workstations and peripheral devices into a common data communication network allowing
communications among these devices. The network communication software shall include
network security, security management, patch management and network services of the AMI
system. Network communication software shall have scalability feature as envisaged.
2.7.3 Cloud Service Providers (CSP)
This section mentions key requirements from the Cloud Service Provider (CSP). AMISP shall be
responsible to provide the services of CSP.
2.7.3.1 General Conditions
The cloud data centre shall have to comply with requirements of tier III category which applies
to a concurrently maintainable site infrastructure with redundant capacity components and
multiple independent distribution paths serving the critical environment. All IT equipmentshall
be dual powered. The following general conditions will apply:
a) Only GI (MeghRaj) cloud services or Meity empanelled Cloud services should be used.
b) One of the most critical issues in the Cloud Service implementation is the security of the
data. It is the responsibility of the AMISP to define the security services that need to be
implemented for their workloads depending on the nature of the applications / data hosted
on the cloud.
c) AMISP need to ensure that the CSPs facilities/services are compliant to various security
standards (as mentioned in Clause 2.7.3.4 of this Section) and should be verified by third
party auditors.
d) CSP should suitably address all the potential risks and issues in cloud implementation
including data security and privacy, increased complexity in integration with existing
environments, vendor lock-in, application portability between different platforms, exit
management / Transition-Out Services etc.
e) The AMISP shall be responsible for providing the cloud data centre services. It shall be up
to the AMISP, to identify the critical service agreements with the concerned cloud data

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centre provider in order that the AMISP can meet and sustain the SLA for the AMI project
as per Clause 7.7 of this Section.
f) All Services including data should be hosted in India
g) Exit Management / Transition-Out Services -The responsibilities of the CSP during the Exit
Management Period need to be agreed upon with the Utility and they should assist the
Utilityin migrating the data etc.
h) The responsibilities of CSP include migration of the data, content and any other assets to
the new environment or on alternate cloud service provider’s offerings and ensuring
successful deployment and running of the Utility’s Solution on the new infrastructure
i) The ownership of the data generated upon usage of the system, at any point of time during
the contract or expiry or termination of the contract, shall rest absolutely with the Utility.
The AMISP may also choose to procure the following Managed Services (O&M – Cloud
Services) from a Managed Service Provider (MSP) in addition to the cloud services to handhold
the department in managing the operations on the cloud. The scope of MSP may include:
a) Migration of Existing Applications to Cloud / Deploying of new applications;
b) Operations & Maintenance Services on Cloud (e.g., Resource Management, User
Administration, Security Administration & Monitoring of Security Incidents, Monitoring
Performance & Service Levels, Backup, Usage Reporting and Billing Management)
c) Exit Management & Transition-out Services, etc.
2.7.3.2 MeitY’s Guidelines
While the security, storage, data and compliance tools are provided by the CSP, it is the AMISP’s
responsibility to ensure that the CSPs facilities/services are certified to be compliant to
standards.
In the MeitY’s guidelines to Government Departments on Adoption / Procurement of Cloud
Services, the following are included as essential certification by CSP. AMISP also needs to
ensure that the CSPs facilities/services are certified to be compliant to the following standards
(indicative list provided below):
a) ISO 27001 - Data Center and the cloud services should be certified for the latest version of
the standards towards information security management system
b) ISO/IEC 27017:2015-Code of practice for information security controls based on ISO/IEC
27002 for cloud services and Information technology
c) ISO 27018 - Code of practice for protection of personally identifiable information (PII) in
public clouds.
d) ISO 20000-1 – Information Technology service management system requirements
e) The CSP’s Data Center should conform to at least Tier III standard (preferably certified
under TIA 942 or Uptime Institute certifications by a 3rd party) and implement tool-based
processes based on ITIL standards.
f) Payment Card Industry (PCI) DSS - compliant technology infrastructure for storing,
processing, and transmitting credit card information in the cloud

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Section 6. Project Requirements 190

2.7.3.3 Functional Requirements of the CSP

2.7.3.3.1 Operational Management

a) CSP should provide access of cloud virtual machines either by SSH in case of
Linux and RDP in case of Windows servers.
b) CSP should enable Utility to get console access of cloud virtual machine from
portal and perform operations. There should be facility to view resource type- wise
(VM, database, storage etc.) quota usage. It should be possible to configure
automated alerts when the threshold of estimated quota is reached.
c) CSP should upgrade its hardware time to time to recent configuration to delivery
expected performance for this Project.
d) Investigate outages, perform appropriate corrective action to restore the
hardware,operating system, and related tools.
e) CSP should manage their cloud infrastructure as per standard ITIL framework in
order to delivery right services to Project.
f) The CSP should allow different users with different level of access on CSP
portal. For example, billing user should not be able to provision resources or delete
any resources
g) The CSP should allow quota management for each department/ISV/Group. The
resources to specific department/group/ISV should be as per allocated quota only.
If there is any request for more than quota request, then it should be sent as request
to admin.
2.7.3.3.2 Compatibility Requirements

a) CSP should provide capability to import a Virtual Machine (VM) as an image

and support standard formats such as OVA, VMDK, VHD, and raw.
b) CSP should give provision to import cloud VM template from other cloud
providers.
c) CSP should ensure connectivity to and from cloud resources used for this project
is allowed to/ from other cloud service providers if required.
2.7.3.3.3 Cloud Network Requirement

a) CSP must ensure that the non-production and the production environments are in
separate VLANs in the cloud so that users of the two environments are separated.
b) CSP must ensure that cloud VM are having private IP network assigned.
c) CSP must ensure that all the cloud VMs are in same network segment (VLAN)
even if they are spread across multi data centres of CSP.
d) CSP should ensure that cloud VMs are having Internet and Service Network
(internal) vNIC cards.
e) CSP should ensure that Internet vNIC card is having minimum 1 Gbps network
connectivity and service NIC card is on 10 Gbps for better internal communication.

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Section 6. Project Requirements 191

f) In case of scalability like horizontal scalability, the CSP should ensure that
additional require network is provisioned automatically of same network segment.
g) CSP must ensure that public IP address of cloud VMs remains same even if cloud
VM gets migrated to another data centre due to any incident.
h) CSP must ensure that public IP address of cloud VMs remains same even if cloud
VM network is being served from multiple CSP data centres.
i) CSP must ensure that the public network provisioned for cloud VMs is redundant
at every point.
j) CSP must ensure that cloud VMs are accessible from Utility private network if
private links P2P/MPLS is used by Utility
k) CSP must ensure that there is access to cloud VMs if Utility requires to access it
using IPSEC/SSL or any other type of VPN.
l) CSP should ensure that cloud VM network is IPV6 compatible.
m) CSP should ensure use of appropriate load balancers for network request
distribution across multiple cloud VMs.
2.7.3.3.4 Cloud data centre specifications

a) All the physical servers, storage and other IT hardware from where cloud resources
are provisioned for this project must be within India data centres only.
b) Selection of DC-DR site architecture shall be in accordance with applicable laws
including but not limited to the “Disaster Recovery Best Practices” guidelines
issued by the Ministry of Electronics & Information Technology (MEITy) and as
amended from time to time”.
c) The CSP data centres should have adequate physical security in place.
d) The Data Centre should conform to at least Tier III standard (preferably certified
under TIA 942 or Uptime Institute certifications by a 3rd party) and implement
tool-based processes based on ITIL standards.
2.7.3.3.5 Cloud Storage Service Requirements

a) CSP should provide scalable, dynamic and redundant storage.

b) CSP should offer provision from self-provisioning portal to add more storage as
and when require by respective Utilities.
c) CSP should clearly differentiate its storage offering based on IOPS. There should
be standards IOPS offering per GB and high-performance disk offering for OLTP
kind of workload.
d) CSP should have block disk offering as well as file/object disk offering to address
different kind of Project needs.
e) The CSP should retain AMI data for [x] years <where x shall be defined based on
regulatory provisions>

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2.7.3.3.6 Cloud Security Requirements

a) CSP should ensure there is multi-tenant environment and cloud virtual resources
of this project are logically separated from others.
b) CSP should ensure that any OS provisioned as part of cloud virtual machine should
be patched with latest security patch.
c) In case, the CSP provides some of the System Software as a Service for the project,
CSP is responsible for securing, monitoring, and maintaining the System and any
supporting software.
d) CSP should implement industry standard storage strategies and controls for
securing data in the Storage Area Network so that clients are restricted to their
allocated storage
e) CSP should deploy public facing services in a zone (DMZ) different from the
application services. The Database nodes (RDBMS) should be in a separate zone
with higher security layer.
f) CSP should give ability to create non-production environments and segregate (in
a different VLAN) non-production environments from the production environment
such that the users of the environments are in separate networks.
g) CSP should have built-in user-level controls and administrator logs for
transparency and audit control.
h) CSP cloud platform should be protected by fully managed Intrusion detection
system using signature, protocol, and anomaly-based inspection thus providing
network intrusion detection monitoring.
2.7.3.3.7 Data Management

a) CSP should clearly define policies to handle data in transit and at rest.
b) CSP should not delete any data at the end of agreement without consent from
Utility.
c) In case of scalability like horizontal scalability, the CSP should ensure that
additional generated data is modify/deleted with proper consent from Utility.
2.7.3.3.8 Managed Services

a) Network and Security Management:

i. Monitoring & management of network link proposed as part of this Solution.
Bandwidth utilization, latency, packet loss etc.
ii. Call logging and co-ordination with vendors for restoration of links, if need
arises.
iii. Addressing the ongoing needs of security management including, but not
limited to, monitoring of various devices / tools such as firewall, intrusion
protection, content filtering and blocking, virus protection, and vulnerability
protection through implementation of proper patches and rules.

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iv. Ensuring that patches / workarounds for identified vulnerabilities are patched
/ blocked immediately
v. Ensure a well-designed access management process, ensuring security of
physical and digital assets, data and network security, backup and recovery
etc.
vi. Adding/ Changing network address translation rules of existing security
policies on the firewall
vii. Diagnosis and resolving problems related to firewall, IDS/IPS.
viii. Managing configuration and security of Demilitarized Zone (DMZ) Alert /
advise Utility(s) about any possible attack / hacking of services,
unauthorized access / attempt by internal or external persons etc.
b) Server Administration and Management:
i. Administrative support for user registration, User ID creation, maintaining
user profiles, granting user access, authorization, user password support, and
administrative support for print, file, and directory services.
ii. Installation/ re-installation of the server operating systems and operating
system utilities
iii. OS Administration including troubleshooting, hardening, patch/ upgrades
deployment, BIOS & firmware upgrade as and when required/ necessary
for Windows, Linux or any other O.S proposed as part of this solution
whether mentioned in the RFP or any new deployment in future.
iv. Ensure proper configuration of server parameters, operating systems
administration, hardening and tuning
v. Regular backup of servers as per the backup & restoration
vi. Managing uptime of servers as per SLAs.
vii. Preparation/ update of the new and existing Standard Operating Procedure
(SOP) documents on servers & applications deployment and hardening.
2.7.3.3.9 Business Continuity Plan & Backup Services

As part of a business continuity plan, the Utility has made a business impact analysis
in the event of loss of AMI applications running in the cloud and consequent loss of
data to come up with a management plan for the associated risk to business operations.
Central to this risk management strategy, the Utility has defined the following target
objectives:
a) Recovery Time Objective (RTO): Duration of time and a service level within
which a business process must be restored after a disruption in order to avoid
unacceptable consequences associated with a break in continuity of service. The
RTO of [4 hours] shall be met by infrastructure redundancy and failover.
b) Recovery Point Objective (RPO): Interval of time that may pass during a
disruption before the quantity of lost data during that period exceeds the business
continuity plan’s maximum allowable threshold. The RPO of [2 hours] shall be
met by a suitable backup and replication strategy of operational data / application.

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The RPO shall define how fast the replicated data / application can be made
available to the target system after a disruption strikes.
With these two objectives, the CSP shall provide the following:
a) CSP must provide backup of cloud resources. The backup tool should be
accessible
b) To perform backup and restore management as per policy & procedures for
backup and restore, including performance of daily, weekly, monthly,
quarterly and annual backup functions (full volume and incremental) for data
and software maintained on the servers and storage systems using Enterprise
Backup Solution.
c) Backup and restoration of Operating System, application, databases and file
system etc. in accordance with defined process / procedure / policy.
Monitoring and enhancement of the performance of scheduled backups,
schedule regular testing of backups and ensure adherence to related retention
policies
d) Ensuring prompt execution of on-demand backups & restoration of volumes,
files and database applications whenever required.
e) Real-time monitoring, log maintenance and reporting of backup status on a
regular basis. Prompt problem resolution in case of failures in the backup
processes.
f) Media management including, but not limited to, tagging, cross-referencing,
storing (both on-site and off-site), logging, testing, and vaulting in fireproof
cabinets if applicable.
g) Generating and sharing backup reports periodically
h) Coordinating to retrieve off-site media in the event of any disaster recovery
i) Periodic Restoration Testing of the Backup
j) Maintenance log of backup/ restoration
k) CSP should provide network information of cloud virtual resources.
l) CSP must offer provision to monitor network uptime of each cloud VM.
2.7.3.3.10 Web Application Firewall (WAF) as Service

a) Cloud platform should provide Web Application Filter for OWASP Top 10
protection
b) CSP WAF should be able to support multiple website security.
c) CSP WAF should be able to perform packet inspection on every request
covering the 7th layers.
d) CSP WAF should be able to block invalidated requests.
e) CSP WAF should be able to block attacks before it is posted to website.
f) CSP WAF should have manual control over IP/Subnet. i.e., Allow or Deny
IP/Subnet from accessing website.

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g) The attackers should receive custom response once they are blocked.
h) CSP must offer provision to customize response of vulnerable requests.
i) CSP WAF should be able to monitor attack incidents and simultaneously control
the attacker IP.
j) CSP WAF should be able to Grey list or Backlist IP/Subnet.
k) CSP WAF should be able to set a limit to maximum number of simultaneous
requests to the web server & should drop requests if the number of requests exceed
the threshold limit.
l) The WAF should be able to set a limit to maximum number of simultaneous
connections per IP. And should BAN the IP if the threshold is violated.
m) CSP WAF should be able to set a limit to maximum length of path to URL.
n) CSP WAF should be able to limit maximum size of request to Kilobytes.
o) CSP WAF should be able to limit maximum time in seconds for a client to send
its HTTP request.
p) CSP WAF should be able to BAN an IP for a customizable specified amount of
time if the HTTP request is too large.
q) CSP WAF should be able to limit maximum size of PUT request entity in MB
r) The WAF should be able to close all the sessions of an IP if it is ban.
s) CSP WAF should be able to ban IP on every sort of attack detected and the time
span for ban should be customizable. There should be a custom response for Ban
IP.
t) The Dashboard should show a graphical representation of
i. Top 5 Attacked Websites.
ii. Top 5 Attacking IP.
iii. Top 5 Attack types.
iv. Top 5 Attacked URLs.
u) For analysis purpose the Dashboard should contain following information:
i. Number of requests to web server.
ii. Number of attacks.
iii. Number of Attackers.
iv. Types of error messages and on. Of error messages sent to the users.
v. Total Bytes sent during transaction
2.7.3.3.11 Database support service

a) Installation, configuration, maintenance of the database (Cluster & Standalone).

b) Regular health check-up of databases.

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c) Regular monitoring of CPU & Memory utilization of database server, Alert log
monitoring & configuration of the alerts for errors.
d) Space monitoring for database table space, Index fragmentation monitoring and
rebuilding.
e) Performance tuning of Databases.
f) Partition creation & management of database objects, Archiving of database
objects on need basis.
g) Patching, upgrade & backup activity and restoring the database backup as per
defined interval.
h) Schedule/review the various backup and alert jobs.
i) Configuration, installation and maintenance of Automatic Storage Management
(ASM), capacity planning/sizing estimation of the Database setup have to be
provided and taken care by the AMISP.
j) Setup, maintain and monitor the ‘Database replication’ / Physical standby and
Assess IT infrastructure up-gradation on need basis pertaining to databases
2.7.3.3.12 Factory acceptance testing:

a) The functional performance test shall verify all features specified in respective
technical specifications of equipment/ systems along with cloud services &
software using selected communication paths.
b) The data exchange between central systems shall also be simulated in the factory
test environment. Contractor shall submit the documents for tests and test
procedures for approval of Utility.
2.7.3.4 Security
Further, commercial CSPs offer cloud services to multiple consumers. In such an environment,
the security controls and compliance to various standards (Including ISO 27001, ISO 27017,
and ISO 27018) should be verified by third party auditors. Third-party certifications and
evaluations provide assurance that effective physical and logical security controls are in place.
Although, the Cloud Service Providers (CSPs) offer assurances of effective physical and logical
security controls through the third-party certifications such as ISO 27001, ISO 27017, ISO
27018, etc. and also may provide a host of security services such as encryption, web application
firewall, etc., it is the responsibility of the AMISP to define the security services that need to be
implemented for their workloads depending on the nature of the applications / data hosted on
the cloud.
Now a days, CSPs offer tools and features to help consumers to meet their security objectives
concerning visibility, auditability, controllability, and agility. These tools and features provide
basic but important security measures such as Distributed Denial of Service (DDoS) protection
and password brute-force detection on CSP’s accounts.
However, the following basic security features should be ensured by any CSP-
a) Strong encryption capabilities for data in transit or at rest
b) Firewalls – instance and subnet levels

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c) Identity and Access Management (IAM): Control users' access to cloud services. Create and
manage users and groups, and grant or deny access
d) Managed Threat Detection: Managed threat detection service that provides you with a more
accurate and easy way to continuously monitor and protect your cloud accounts and
workloads
e) Managed DDoS Protection: Managed Distributed Denial of Service (DDoS) protection
service that safeguards web applications running on cloud.
f) Web Application Firewall: Helps protect your web applications from common web exploits
that could affect application availability, compromise security, or consume excessive
resources.
g) Key Management Service (KMS): Managed service that makes it easy for you to create
and control the encryption keys used to encrypt your data
h) Certificate Manager: Easily provision, manage, and deploy Secure Sockets Layer/Transport
Layer Security (SSL/TLS) certificates.
i) Cloud HSM: Meet regulatory compliance requirements for data security by using dedicated
Hardware Security Module (HSM) appliances within the Cloud.
j) Inspector: Automated security assessment service that helps improve the security and
compliance of applications deployed on cloud
k) Organizations: Policy-based management for multiple consumer accounts. With
Organizations, you can create groups of accounts and then apply policies to those groups.
CSPs also offers access to additional third-party security tools (e.g., IDS / IPS, SIEM) to
complement and enhance the consumers’ operations in the Cloud. The third-party security
tools complement existing Cloud services to enable consumers to deploy a comprehensive
security architecture. These security tools on cloud are equivalent and identical to the existing
controls in an on-premises environment.
The AMISP needs to review and validate the security configurations, review the notifications
and patches released by the CSP and validate that the same is being taken into consideration
during operations, confirm that the audit trails (e.g., who is accessing the services, changes to
the configurations, etc.) are captured for supporting any downstream audits of the projects by
the finance or audit organization such as STQC.
2.7.3.5 Reporting
Further, the AMISP should insist on the following regular reporting by CSP during the contract:
a) Availability of the cloud services being used
b) Summary of alerts that are automatically triggered by changes in the health of those services.
c) Summary of event-based alerts, providing proactive notifications of scheduled activities,
such as any changes to the infrastructure powering the cloud resources
d) Reports providing system-wide visibility into resource utilization, application performance,
and operational health through proactive monitoring (collect and track metrics, collect and
monitor log files, and set alarms) of the cloud resources

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e) Auto-scaling rules and limits

f) In case of any un-authorized access, the Agency should provide logs of all user activity
within an account, with details including the identity of the API caller, the time of the API
call, the source IP address of the API caller, the request parameters, and the response
elements returned by the cloud service. This is required to enable security analysis, resource
change tracking, and compliance auditing
g) Report of all the provisioned resources and view the configuration of each.
h) Summary of notifications, triggered each time a configuration changes
i) Incident Analysis in case of any un-authorized configuration changes.
j) Summary of alerts with respect to security configuration gaps such as overly permissive
access to certain compute instance ports and storage buckets, minimal use of role
segregation using Identity and Access Management (IAM), and weak password policies
k) Summary of security assessment report that identifies the possible improvements
(prioritized by the severity) to the security and compliance of applications deployed on cloud
l) Report on upcoming planned changes to provisioning, either possible optimizations, if any,
indicating how the underutilized services can be reduced to optimize the overall spend, or
required enhancements (e.g., upgrade to additional storage) to meet the service levels
defined in the RFP.
2.7.4 Database
2.7.4.1 Initial Database Generation
Development Tools
The AMISP shall provide all necessary software tools for the development and maintenance of
the databases required for AMI application.
This tool shall be capable of managing the entire system database. The database development
software tool delivered with the system shall be used to generate, integrate and test the
database.The system must support export of data into XML format.
The database development tool shall facilitate exchange of both incremental and full data in
standard exchange format. The product should have facility to export and import databases from
different vendors applications.
2.7.4.2 Management
The database manager shall locate order, retrieve, update, insert, and delete data; ensure
database integrity; and provide backup and recovery of database files. The database manager
shall generate and modify all AMI application data by interfacing with all database structures.
In systems with a distributed database, the database manager shall have access to all portions
of the database wherever stored.
Execution of the database manager in any server of the system shall not interfere with the on-
line functions of AMI applications including the normal updating of each server's real-time
database. In a primary server, database editing shall be limited to viewing functions, database
documentation functions and functions that change the contents but not the structure of the

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database. Editing the on-line database shall not affect the operation of the primary/backup
configuration.
The database manager shall include the mechanisms, in both interactive and batch processing
modes, to perform the following functions:
a) Add, modify and delete database items and data sources such as data links, and local I/O.
b) Add, modify and delete application program data
c) Create a new database attribute or new database object
d) Resize the entire database or a subset of the database
e) Redefine the structure of any portion of the database.
The AMISP shall be required to provide whether they require or impose any particular
hardware and database management techniques to achieve above functionality.
2.7.4.3 Tracking Changes
The database manager utility shall maintain Audit trail files for all changes made by all users
(both online/off-line). The audit trails shall identify each change including date and time stamp
for each change and identify the user making the change. Audit trail of past [1] year edit
operations shall be maintained.
2.7.4.4 Integration
The System should support exchange of data from utility’s computerized billing & collection,
consumer indexing and asset mapping systems residing at different servers.
2.7.5 Display Generation, Management and Integration (Display Management and Reporting)
The AMISP shall provide necessary software tools preferably browser based for the generation,
management and Integration of AMI application displays.
The displays shall be generated and edited interactively using this display generation software
delivered with the system. All displays, symbols, segments, and user interaction fields shall be
maintained in libraries. The size of any library and the number of libraries shall not be constrained
by software. The display generator shall support the creation, editing, and deletion oflibraries,
including copying of elements within a library and copying of similar elements across libraries.
Execution of the display generator functions shall not interfere with the on-line AMI application
functions.
Displays shall be generated in an interactive mode. The user shall be able to interactively:
a) Develop display elements
b) Link display elements to the database via symbolic point names
c) Establish display element dynamics via database linkages
d) Define linkages to other displays and programs
e) Combine elements and linkages into display layers
f) Combine display layers into single displays.
All workstation features and all user interface features defined in this specification shall be
supported by the display generator software.

The display generator shall support the addition, deletion and modification of segments, including
the merging of one segment with another to create a new segment.

Displays shall not be limited by the size of the viewable area of the screen.

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The displays shall be constructed from the display elements library. The display definition shall
allow displays to be sized to meet the requirements of the AMI application for which they are used.
The display generation software shall allow unbroken viewing of the display image being built as
the user extends the size of the display beyond the screen size limits.

The display generator shall support the integration of new and edited displays into the active
display library. During an edit session, the display generation software shall allow the user to store
and recall a partial display. To protect against loss of display work when a server fails, the current
work shall be automatically saved every five minutes (user adjustable) to an auxiliary memory
file.

The display generator shall verify that the display is complete and error-free before integrating the
display into the active display library. It shall not be necessary to regenerate any display following
a complete or partial system or database generation unless the database points linked to the
displayhave been modified or deleted.

The system shall generate reports for all the modules in user-defined formats. The system will
have a graphical user interface with a capability for generating customized reports, apart from
the regular ones mentioned above, as per the requirement of management and operations staff.
Display of statistical data shall be presented additionally in graphical formats such as bar-
graph/pie diagram etc. for convenience of analysis.
2.7.6 Software Utilities
AMISP shall supply all software utilities used to develop and maintain these software, whether
or not specifically described by this Specification. The software utilities shall operate on-line (in
background mode) without jeopardizing other application functions running concurrently. Utility
software shall be accessible from workstations, processor terminals and servers.
2.7.6.1 Auxiliary Memory Backup Utility
Software utility, to take back-up of auxiliary memory files of server and workstation onto a user-
selected archival device such as SAN, shall be installed. Backup shall be maintained for the
entire duration of contract period. The backup utility shall allow for user selection of the files to
be saved based on:
a) Server and workstation
b) File names (including directory and wildcard designations)
c) File creation or modification date and time
d) Whether or not the file was modified since the last backup.
Further a utility for taking image backup of auxiliary memory files of the Servers and
workstations shall be provided. The utility shall allow restoration of the servers/workstation
from this image backup without requiring any other software. An image backup of the as built
system of each of the Servers and workstations shall be provided on a user-selected archival
device such as SAN, which shall be used to restore the system. Automatic full or incremental
back up capability of selected systems at user defined intervals shall be provided. It should be
possible to restore or recover any software/system at a selected time from backup.
2.7.6.2 On-Line Monitoring Diagnostics Utility
On-Line monitoring diagnostic programs shall be provided for verifying the availability of the
backup equipment and for limited testing of devices without interfering with on-line operations
of AMI application system or the failover capability of the devices.

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Redundant communication line interface equipment shall be tested by periodically retrieving

data over these lines and checking for the ability to communicate with the redundant channel for
any errors.
Designated backup server(s) and associated auxiliary memories shall be automatically tested for
proper operation to ensure they are ready if needed for a failure over contingency. Any failure
to perform diagnostic functions correctly shall cause an alarm to be issued.
2.7.6.3 Data Exchange Utilities
Facility of data export and import between this system and external systems shall be provided
through web services.
2.7.6.4 Other Utility Services
AMI Application management shall include the following utility services:
a) Loading and storage of information from labelled portable media storage units as dictated
by the requirements of this specification.
b) Preparation of .pdf output for the displays/reports available in the AMI Application system.
It should also be possible to export all the reports to any MS-Office format.
c) Displays and Reports for Web server -The AMISP shall provide utilities for preparing
displays and reports suitable for Web publishing. These utilities shall be used to generate,
all required displays and reports from the system displays and reports, automatically(without
requiring rebuilding).
d) Online access to user and system manuals for all software products (e.g., Operating
System and Relational Database Software) and AMI applications shall be provided with
computer system
e) Antivirus Software - All computers and firewalls shall be provided with the latest antivirus
software as on date of supply. The antivirus software shall have the capability of having its
virus definitions updated from time to time. The AMISP shall be responsible for the
maintenance & update of the antivirus software during the contract period.
f) Software Upgrade-The AMISP shall be responsible for the maintenance & update of the
patches and signatures of operating system, applications (AMI Applications) system and
Web based System up to the contract period.
g) Automated patch management and anti-virus tools shall be provided to expedite the
distributions of patches and virus definitions to the system using an orchestration facility.
These tools should consider the possibility to use standardized configurations for IT resources.
2.7.7 Cyber Security – General Guidance
Cyber security governance problems are unique as well as evolving therefore, they cannot be dealt
with a traditional approach. For establishing secure and resilient Smart Meter systems, a
standardized cyber security framework should be adopted by the AMISP in consultation with the
Utility and relevant stakeholders. The key elements of the cyber security framework must include:
a) Differentiation of stakeholders into broad categories to aid in proper distribution of
responsibilities among stakeholders and avoid overlapping

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b) Defined set of responsibilities for each stakeholder group. As a result, the decision-making
process is streamlined, and proper management hierarchy is established for handling the
reported cyber-attacks. The roles and responsibilities are divided into two groups:
i. Cyber – strategy and governance: The responsibilities under this group relates to the
policy and decision-making aspects of cyber security framework
ii. Cyber security – risk, operations and compliance: This group comprises of
responsibilities relating to the operational parts of implementing cyber security policies
c) Standardization of security practices and abundant guidance from knowledge bodies while
implementing security controls and processes. There are multiple global security standards
and Indian standards that are relevant in context of underlying technologies used in smart
meters:
i. National Institute of Standards and Technology (NIST) has developed a framework for
Cyber Physical Systems (CPS). The Framework provides a taxonomy and organization
of analysis that allow the complex process of studying, designing, and evolving CPS to
be orderly and sufficiently encompassing.
ii. Department of Electronics and Information Technology (DeitY), Government of India
has developed a National Cyber Security Policy. It aims at protecting the public and
private infrastructure from cyber- attacks. The policy also intends to safeguard
"information, such as personal information (of web users), financial and banking
information and sovereign data”.
d) Cyber security incident management: The ISO/IEC Standard 27035 outlines a five-step
process for security incident management, including:
i. Prepare for handling incidents.
ii. Identify potential security incidents through monitoring and report all incidents.
iii. Assess identified incidents to determine the appropriate next steps for mitigating the
risk.
iv. Respond to the incident by containing, investigating, and resolving it
v. Learn and document key takeaways from every incident
Notwithstanding the measures suggested above, the following guidelines/strategies shall be taken
care of by the AMISP for making the entire AMI system including the NOMC immune to Cyber
Attacks.
a) All the Hardware, OS and application software shall be hardened.
b) Application, scanning and hardware scanning tools shall be provided to identify vulnerability
& security threats.
c) Data shall be encrypted at system/device/technology level.
d) Network Zoning shall be implemented as per the proposed architecture. However, the AMISP
may suggest other methods of network architecture without compromising thesecurity of the
System.
e) Internal user shall be allowed to access all adjacent zones. However, they will not have access
to remote network zone.
f) While procuring cyber security items testing must be done and the system must be secure by
design.
g) Residual information risk shall be calculated by AMISP and same shall be submitted to the
Utility for approval.
h) All default user id & passwords shall be changed.
i) All log in/out and cable plugs in/ out shall also be logged in Central Syslog server.

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j) Penetration & Vulnerability assessment test from CERT-IN certified auditors during SAT &
Operations and Maintenance period.
k) Auditing by third party during SAT and annually during operations and maintenance period
shall be in the scope of AMISP.
l) As the computer system in NOMC has access to external environment the AMISP shall
document and implement Cyber Security Policy/Plan in association with the Utility to secure
the system.
m) Latest Cyber Security Guidelines issued by CERT-In specified at http://www.cert-in.org.in/,
Ministry of Power (including “Testing of all equipment, components, and parts imported for
use in the power Supply System and Network in the country to check for any kind of embedded
malware /trojans/ cyber threat and for adherence to Indian Standards – Regarding” vide Order
No. No.9/16/2016-Trans-Part(2) published by Ministry of Power, Government of India dated
18 November 2020 and amended from time to time) or any other competent authority shall be
followed.
n) AMISP shall adhere with the appropriate security algorithm for encryption and decryption as
per established cyber security guidelines. For smooth functioning of the entire system, it is
essential that the AMISP shall provide in the form of a document enough details of such
algorithm including the mechanism of security key generation to the Utility. In case of
proprietary or secret mechanism, the same shall be kept in a secured escrow account.
2.7.8 Data Privacy
AMISP should describe ensure that the system is compliant with the applicable provisions of the
“Reasonable security practices and procedures and sensitive personal data or information Rules,
2011 (IT Act)” as well as shall be committed to work with Utility for compliance to Personal Data
Protection requirements. In this regard, the general elements of the data privacy framework may
include:
a) The Utility shall be the sole custodian of the Smart Meter data. The AMISP and its contracted
vendors will have limited need basis access to the data. In case of pre-mature termination or
at the end of contract, the AMISP and the contracted vendors should relinquish all access to
the data and transfer the same to the Utility.
b) AMISP is required to prepare and submit a “Privacy by Design” document to the Utility which
details out all the policies, practices, processes and technologies employed to manage and
process the Smart Meter data in a secure manner. This should also include the details on
methods of anonymization applied to the personal Smart Meter data based on data types
defined below:
i. Aggregated Data: No identification individually and at neighborhood level unless
explicitly required to report
ii. Anonymized Data: A data set which has individual Smart Meter data but without any
personally identifiable information like consumer name, account number, address etc.
iii. Personal Data: A data set with Smart Meter data tagged with personally identifiable
information.
c) AMI system should enable the Utility to get the consumer consent on sharing and processing
of Smart Meter data based on following criteria
i. Consumer consent not required
1) If any type of Smart Meter data is processed by the Utility or a third party on behalf
of Utility for the purpose of generating bills, identifying theft, network planning,
load forecasting or any related activities that can enable the Utility to fulfill its
dutyas a licensee.

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2) If any type of Smart Meter data is requested by the law enforcement agencies.
3) If aggregated or anonymized data is shared with not-for-profit academics, policy
research, civil society entities for research that can benefit the sector in general.
ii. Opt-out consumer consent
1) If any type of smart meter data is shared with or processed by any third-party
commercial entity to provide services other than as enabled by regulation. In this
case, the AMI system should enable the Utility to conduct the following consumer
consent process
• Consumer should be notified and given a time to opt-out
• Consumer should have the right to change his/her option through the app/web
account/direct communication to Utility.
d) AMI system should enable following Data sharing protocol
i. Data should be shared by providing finite and secure access to the system. The access
can be modified or terminated as need be.
ii. Sharing of part/full database shall be subject to review and consent of Utility.
e) All data sharing shall be recorded and periodically submitted to utility for review / regulatory
requirement
f) AMISP should have a data breach response plan and should communicate to the utility and
consumers in case of any data breach from AMI system
g) AMISP is responsible to conduct 3rd party data privacy audit at least once every year based
on evaluation criteria pre-identified by the Utility in consultation with data experts. The audit
report should be made available to Utility. AMISP to take necessary actions on audit
observations in consultation with the utility.

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3 AMI System Integrations

The AMISP’s core deliverables are the MDM, the HES, the NMS and the smart field devices
(DCUs/Routers and Smart Meters). Hence the system integrations shall comprise of the following,
i. HES with field devices (DCUs/Routers and smart Meters)
ii. MDM with
a. HES
b. Billing and CIS
c. Other legacy IT/OT systems as required by the utility
d. National level Reporting Platform to come up in future
3.1 MDM Integrations with Utility IT/OT Systems

The MDM will act as the bridge to integrate the AMI system with other utility IT/OT systems. These
IT/OT systems may be already existing or those which the Utility have planned. The IT/OT systems
may include but not be limited to the following:
a) Billing, CIS, IVRS, CRM systems
b) Legacy Data Collection Systems
c) HHU/CMRI or manual reading system etc.
d) Consumer Portal/ App
e) GIS
f) SCADA, OMS
g) PLM, DRMS
h) Asset Management System
i) Work Force Management System
j) DT Monitoring System
k) EVSE

The details of the existing integration infrastructure, including specificity in implementation, interface
and services available for each of the existing enterprise applications which the AMISP has to integrate
with the AMI system, has been provided in Annexure L of this Section.
For those IT/OT systems which the Utility have planned in future, the AMISP shall publish document
on available standard interfaces to enable their integration.
It will be necessary to integrate the MDM with the utility IT/OT systems following robust industry
standard mechanisms.
MDM shall interface with these IT/OT systems on standard interfaces. The data exchange models and
interfaces shall comply with CIM-XML-IEC 61968-9 / IEC 61968-100 / Web Services / MultiSpeak
v3.0. MDM solution shall be ESB-SOA enabled.
The aim of the above interface standards is to ensure generic two-way interfacing of the MDM with
other applications. This effort shall be guided by the methodology whose details are outlined in the
approach paper set out in Project Implementation Plan.

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Section 6. Project Requirements 206

3.2 HES Integrations with Field Devices

HES shall export all meter data to MDM and pass control commands from MDM. HES should conform
to IEC 61968-9 as well as support CIM 2.0 / Multi Speak v3.0 standards. It may use any other
standard interfaces as outlined in the approach paper, submitted as part of project implementation plan,
for integrating with the MDM. In case, utility has implemented any Service Oriented Architecture
(SOA)/ Enterprise Service Bus (ESB) architecture, the data exchange to and from HES shall be through
this ESB. The details of its ESB in the templated provided in Annexure G.
The HES shall follow the integration protocol established by IS 15959 (DLMS-COSEM) and make use
of ACSE and xDLMS services to communicate with southbound field devices (DCUs and Smart
Meters) irrespective of the physical communication layer.

3.3 Integrated Network Management System

The Network Management function specific to the HES shall be integrated with overall Data Centre
level NMS module for easy monitoring, analysis and reporting

3.4 Integration with national level reporting platform

The AMI system put in place should provide a seamless exchange of data with a national level data
portal without any manual interface including NFMS. In this regard, the MDM shall have an out- bound
interface to facilitate data transfer through API-based model/ service bus to a central platform as and
when made available. An indicative data list will be provided by the Utility for sharing with the
national level reporting platform during contract period. The technical interface (such as web services,
published APIs, DB table schemas etc.) for enabling this integration, will be defined accordingly.
However, the AMISP needs to ensure the following:
a) Any reports / analytics / graphics from system would provide opportunity to anonymize/ remove
traceability to individual consumers to maintain privacy
b) Reports/data made available in the public domain for public consumption should be always sufficiently
aggregated/ anonymized so as to protect consumer privacy.

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4 Consumer Indexing
Consumer indexing will be carried out/verified for the incoming population of smart meters for end-to- end
metering at contiguous electrical locations in the selected AMI Project Area only. The responsibility for
consumer indexing for dispersed metering at non-contiguous electrical locations in the selected AMI Project
Area shall lie with the Utility. For this a door-to-door survey shall be required for each meter installed and
tallying it with the consumer related records (physical, electrical and commercial) available with the Utility.
In establishing the linkage of the consumer meter to the electric network, the asset (including the meter)
codification as used by the utility GIS (or as per standards set by the utility) shall be strictly followed. If the
GIS asset database is available, the verified consumer data shall be uploaded into the GIS database by the
Utility for a single point of truth, presentation and secondary evaluation. If GIS is not available, then the
AMISP is required to create a standalone consumer indexing database. This database of electrical indexing
shall have the following broad parameters:
—Energy Meter name plate details
—Meter clustering if any c—
Sealing Status
—Installation Date
—Start Reading (New Meter) and Last Reading (Old Meter)f—
Geo Location
—Customer Name
—Username
—Postal Address / Telephone / Email
—Sanctioned Load k—
Pole/DT/Feeder Code

Either of the following checks may be done to establish the correctness of the indexing database. The
selection of these methods or any other equivalent method shall be at the sole discretion of the AMISP
vendor.
1. Correlation of DT wise energy loss with load flow studies; or
2. Selective demand trip of DT to identify meters under outage

4.1 Scope of Work for CI

a. Obtaining details of existing consumer indexing available with the utility as a starting
reference point.
b. Capturing of all the mandatory attributes mentioned in the CI format.
c. Updation of consumer details within the geographical boundary covered by the utility
as part of the scope. The details of new/shifted consumers shall be provided by the Utility.
d. Consumer indexing for added/shifted consumers based on the ledger/field survey with
physical verification of the existing consumer database. Modification/correction of consumers
based on electrical system with the help of Utility.
e. Capturing of complete attributes of the consumers; viz, consumer code present in utility
legacy system, consumer name, address, mobile number, asset id of source of power supply,
service type(poles, feeder/pillar box, OH/UG), meter make, meter location, meter serial
number etc.
f. Capturing of GPS co-ordinates (Latitude/Longitude) of consumer premises through the
Mobile Application (developed by Implementing Agency) which must have facility of

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capturing Latitude/Longitude. During the CI, Field Team must click on the location and Mobile
App must automatically take the Latitude/Longitude of the consumer premises.
g. Carrying out QA/QC on the collected consumer data.
h. Submission of data of the consumers in computerized file to the Utility. The file shall
have the facility to edit, update and create data. Further, (2) hard copies of the deliverables, for
approvals/comments by the concerned officer(s), shall also be submitted by the implementation
agency.
i. Getting the CI data verified/validated by the concerned Officers/Authorities. The
implementation agency is expected to obtain approval from Competent Authority. The
implementation agency shall obtain the acceptance/take over certificate by the concerned
Officers/Authorities.
j. Surveyor/Field Team shall walk along with the line and identify the consumers to whom
supply is released from each pole / service pillar and identify the Distribution Transformer
from where each Consumer is fed.
k. For the purpose of data validation and quality check, the sample size would be 10% of
the total consumers under the assignment. The error toleration level shall be 5% of the sample
size.
l. In case of comments by the concerned Officers/Authorities, the same would be
incorporated and resubmitted by the SI. It will be the responsibility of the SI to ensure that
Consumer data collected does not become stale during the course of the execution of the
project.

After meter installation, details of consumer connections, such as consumer identification no., meter
ID, its hardware & software configuration, name plate details, make, type i.e. 1 Phase or 3 Phase
shall be automatically updated in the AMI system. The information would also be updated on the
consumer portal and app for providing information to consumers.

4.2 Consumer Indexing & Meter Installation APP: Consumer Indexing & Meter Installation should be
carried out through a robust CI/MI Application for better tracking and record of field activities.

Consumer Indexing (CI): Site Survey of electrical device and conduct door to door survey to obtain
consumer details by consumer indexing (CI), we can find Division/sub division wise location of the
consumer through which feeder, or transformer, or circuit number and or pole consumer is being
supplied. Mobile App should have functionality of capturing the asset condition, Meter Condition ,
Meter Height , Meter Location (Inside/outside) , Cable Type (un-armoured /armoured) , Consumer
Connection Status ( Active /IDF /TD /PD), Others ( Consumer Denial /Door Locked) and other
required information through automated tool or manual screens, most important Longitude & Latitude
(auto-populated) of location using Google map.

Meter Installation (MI): Smart meter installation on the premises as per order received from
organization. Meter installation is the process where Implementing Agency needs to install smart

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meter physically on the consumer premises based on the order finalized. There may be different
scenarios i.e. New Service connection, old meter change, smart meter to smart meter change, Net
meter, IDF, Load Enhancement etc. The provision to capture the details against each case as mentioned
above to be provided in the application for paperless activity and the consumer/ old meter
information/new information data should be seamlessly updated to the AMI/Utility System.

Inventory Management: Inventory Management is to have readily availability of stock. All inventory
of Meters devices and its accessories are maintained in warehouse and system will provide the actual
inventory status of all devices. This system would be real-time or offline integrated with meter
installation system or other system. Selection of Meter or Asset from Inventory for installation, meter
or device will be automatically deduct the balance of asset from the inventory. In case of Smart Meter
to Smart Meter replacement, inventory will be added as defective and as well as deducted from the
inventory management with meter status (in case of faulty) with a maker and checker concept.
AMI Implementing Agency shall maintain the inventory of all the meters in designated warehouse,
maintenance and security including full responsibility for protection from theft and fire. Meter
Inventory Management and Warehousing to be maintained by AMI Implementing Partner on real-
time basis.

Mobile application for Consumer Information, Meter Installation & Meter Advising (MC)
During consumer indexing and meter installation implementation agency will use android/iOS based
mobile application. Consequently, following are the major scope of work for installation in the field.
• Consumer Indexing team (for capturing consumer’s information)
• Documentation and Approval of prescribed format for Consumer indexing & Smart Meter
installation and sealing information.
• Resource deployment and Responsibility allocation
• Quality and Safety Assurance during field work

5 Consumer Engagement
5.1 AMISP shall develop a consumer engagement plan for smooth implementation of AMI system. The
plan at the minimum should include consumer engagement activities to be undertaken at Utility’s
headquarter, division and sub-division level as well as communication and media plan for the same.
The plan should include educating consumers about the pre-paid recharge mechanism, benefits of
pre-paid meters, potential usage of Smart Meters data for consumers, etc;

5.2 Utility shall provide necessary inputs for developing a comprehensive consumer engagement plan;

5.3 The Utility shall implement consumer engagement plan with support of AMISP. This would include
running media campaign to raise awareness and counter myths around smart metering prior to
installation, etc.

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Section 6. Project Requirements 210

6 Analytics and Reports

6.1 Analytics including Energy Audit

The MDM shall have analysis capability based on configurable business rules including but not limited
to the following:
a) Energy Audit: Perform DT/Feeder/ Sub-Division/ Division/ Circle wise energy audit for
configurable period. These energy audit reports shall clearly bring out the technical and commercial
losses through detailed analysis of supply side energy data and corresponding aggregated
consumption data of connected consumers. In this analysis it must factor in data of energy export
from net-metered consumers. The automated audit should include but not limited to:
I. A daily automatic feeder loss (Feeder Head reading minus summation of all DT meters
readings)
II. Automatic LT Energy loss (DT meter reading minus summation of readings of all those
consumer meters served by the selected DT) would be reported
III. Billing and collection efficiency
IV. Identify the top [X] best as well as worst performing feeders and DTs
b) Display consumption/load profiles by configurable period (15/30 min, hour, day, month, year etc.)
day type (weekday, weekend, holiday, festival wise etc.) and by tariff, consumer type (hospitals,
schools, govt. offices, multiplexes, commercial, residential, industrial etc.), or any user specified
collection of meters.
c) Generate peak & off-peak load patterns by aggregating all loads of consumer group/consumer
type/DT/Feeder over configurable period/day type.
d) Perform load analysis for different groups and categories of consumers in different weather
conditions.
e) Ability to provide the data to load forecasting, load research or demand response applications (based
on use cases provided in Annexure H) and perform error management such as missed reads and
intermittent meter reads before sharing data with load forecasting, load research or demand response
f) Ability to configure the system to effectively visualize consumption trends, identify unusualpatterns,
and visualize load analysis to understand which assets are being over utilized.
g) Analyzing data to identify new patterns of usage, Setting fraud alert / transformer overload alerts /
demand – supply gap alert etc.
h) Ability to receive and store outage and restoration event data from Smart Meters and outage systems
and to log all such events for analysis and also support calculation of compensation payments for
sustained outages. Five reliability indices shall be calculated,
i. System Average Interruption Duration Index (SAIDI), which is sum of all consumer
interruption durations in a given period over total number of consumers served.
ii. System Average Interruption Frequency Index (SAIFI), which is the total number of
sustained interruptions in a given period over total number of consumers served.

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Section 6. Project Requirements 211

iii. Consumer Average Interruption Duration Index (CAIDI), which is sum of all consumer
interruption durations in a given period over the total number of sustained interruptions in
that given period
iv. Consumer Average Interruption Frequency Index (CAIFI), which is the total number of
sustained interruptions in a given period over the total number of distinct consumers
interrupted in that given period
v. Momentary Average Interruption Frequency Index (MAIFI), which is the total number of
consumer interruptions less than the defined time (1 or 5 minutes) over the total number of
consumers served
These reliability indices shall be calculated for each month, for individual feeders and aggregated
annually for the whole utility. The source data for outage shall be last gasp / first breath messages
from DT/Feeder level meters or the power outage/restoration events logged by these meters. These
computations shall be independent of similar computations made by any OMS application.
i) Ability to alerts on DT/ Feeder level overvoltage & back-to normal event and under-voltage and
back-to-normal events. Based on these alerts the system should calculate the duration in which the
DT/Feeder remained outside the nominal zone of defined voltage. Similar calculations should be
allowed for power factor and current unbalance.
j) Identify & visualize poor performing assets such as feeder/DT on multiple criteria such as energy
losses, outage duration etc. through appropriate colour coding depending on severity thresholds.
k) Analyze data of net-metering consumers to identify patterns of energy export to grid on
hourly/weekly/monthly/yearly basis.
6.2 Reporting Function

The Report function shall enable the Utility to deliver reports in standard digital format such as PDF,
Excel, etc. All queries for report generation shall be made through user driven drop down menu through
GUI of Utility user interface (refer to Clause 2.5.1 of this Section for more details). The AMISP shall
provide example queries to support internal report generation needs. The GUI shall have provisions to
set up or change report delivery to configurable email addresses, network file directories, ftp sites or
printer systems without modifying source program code and without any proprietary language skills.
6.2.1 The MDM shall generate following reports (an indicative list only). Utility may request for
additional reports as well during the contract period.
i. Daily data collection report
ii. Usage exceptions
iii. VEE validation failures
iv. Missing interval Read date and times (on hourly, daily, weekly & monthly basis) and their
trends
v. Physical meter events (install, remove, connect, disconnect) & meter reset report
vi. Meter flags
vii. Meter inventory
viii. Defective meters
ix. AMI performance measurements

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Section 6. Project Requirements 212

x. Threshold exception
xi. DT condition monitoring
xii. MIS reports and analytical reports including but not limited to following:
1) Payment collection summary and details in a day/week/month/year or as per user
selectable period and trends
2) Number / list of disconnected consumers due to inadequate prepaid account balance
3) Prepaid consumers running low on account balance
4) Connected consumers
5) Critical notifications sent to consumers
6) Revenue analytics as per consumption pattern of consumers (in terms of money and
energy units). This shall also include automatic compensation payments by Utility to
consumers for sustained outages, if implemented
7) Data-driven Analytics reports by leveraging AI/ML based technologies
6.2.2 Following high level reports for Utility Management shall be generated automatically at specified
frequencies to help management with business decisions. <Below is an example of reports0 that may
be generated. These reports should be defined and agreed by the utility

Category Report Frequency

Energy Audit Report (DT/ Feeder / Sub-
Division/ Division/ Circle wise) in contiguous
electrical locations:
• A daily automatic feeder loss report
(Feeder Head reading minus summation of Daily, Monthly and User
all DT meters readings) Selectable Time Period with
Energy Audit • Automatic LT Energy loss report (DT configurable near real time alerts
meter reading minus summation of for exceeding defined loss
readings of all those consumer meters threshold
served by the selected DT) would be
reported
• Billing and collection efficiency
• Identify the top [X] best as well as worst
performing feeders and DTs
SAIFI and SAIDI; CAIFI and CAIDI; MAIFI
of the feeder(s) and connected consumers
Daily, Monthly and User
Reliability Indices would be tracked to measure the improvement
Selectable Time Period
in the same overtime and establishing
reference levels
Daily, Monthly and User
DT Loading (Categorize DT as overloaded,
Selectable Time Period with
optimally loaded, near optimal, under loaded)
configurable near real time alerts
Load Management
Load recording (Consumers): Actual Daily, Monthly and User
consumption recorded higher than the Selectable Time Period with
sanctioned load identifying the top [X] configurable near real time alerts

0 These reports shall be generated provided the corresponding DT/ Feeder data is available as part of the AMI system
being installed.

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Section 6. Project Requirements 213

Category Report Frequency

Consumers
Load Management Report (Identify top Monthly and User Selectable
overloaded DTs) and load rise trend Time Period
Daily, Monthly and User
Voltage Deviation Index and Frequency
Selectable Time Period with
Deviation Index (DT/ Feeder)
configurable near real time alerts
Daily, Monthly and User
POWER QUALITY Low Power Factor (DT/ Feeder) Selectable Time Period with
configurable near real time alerts
Daily, Monthly and User
Meter Current Unbalance (DT/ Feeder) Selectable Time Period with
configurable near real time alerts

Tamper Alert: as per IS 15959 Part 2

Comparison Consumption (system used to Daily, Monthly and User

Loss Analytics detect & track theft suspects) Selectable Time Period with
configurable near real time alerts
Consumption lower than the expected pattern
(pattern of previous year applied to the
monthly average) or monthly average
Summary report on top [X] high loss DTs/
Feeders, top overloaded DTs/ Feeders, Top
Management feeders/ DTs with most outages (number and
<Monthly and User Selectable
Summary Report duration), Top feeders with most power
Time Period>
(Dashboards) quality issues (over voltage, under voltage,
current unbalance, out of band frequency),
DTs with high failure rate

6.2.3 The utility interface should have ability to generate reports on critical and non-critical information
received from the HES to the MDM as per Clause 2.3.3 of this Section.
6.2.4 The utility interface shall have feature to generate report related to SLAs being mentioned in
Clause 7.7 of this Section.
6.2.5 Ability to generate various analytics reports as per Clause 6.1 of this Section.
6.2.6 AMISP shall submit a detailed report on data being shared as per Clause 2.7.8 on a yearly basis.
AMISP shall submit detailed report on any exception in general data sharing on monthly basis.
Further, AMISP shall also submit a detailed report for any other time period as requested by utility

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Section 6. Project Requirements 214

7 Operation and Maintenance

7.1 Scope and period

The operation, maintenance, and support services start after the successful completion of the operational
go-live of the system as per Clause 9.6 of this Section. Operation, maintenance and support services
shall extend up to end of Total Meter-months from Operational Go-Live. The scope of work under
operation and maintenance services shall include,
a) Comprehensive maintenance of all the software (including licensing, version upgrades if any and
annual technical support cost)
b) Comprehensive maintenance of all hardware at the Operation and Monitoring Centre, along with
field devices (like Smart Meters, DCUs etc.) provided by AMISP under the project
c) Comprehensive maintenance of all equipment under leased service like cloud data centre, MPLS
band width etc.
d) Comprehensive maintenance of NAN / WAN communication infra between field devices and the
cloud data centre
e) Day to day operations of the AMI system under supervision and authority of the Utility. These
shall include among others,
i. New meter installation
ii. Changeover of consumer meters from post-paid to prepaid mode and vice versa
iii. Firmware update of remote devices (Meters and DCUs) as required
iv. Update of tariff slabs
v. Ensuring completion of recharge cycle of prepaid consumer meters
vi. Connecting, disconnecting or reducing consumer’s licensed load under approval from the
Utility
vii. Initiating resolution of consumer trouble tickets raised by utility CCS
viii. Ensuring availability of BP, LP, interval data and event notifications from meters in time
schedules as agreed with the utility
ix. Ensuring scheduled completion of billing determinant calculations
x. Ensuring daily reports from the AMI system as per agreed list, are made available to utility
xi. Ensuring Consumer Portal is kept updated
xii. Ensuring smooth data traffic between the MDM and utility systems
xiii. Patch management of AMI applications at cloud data centre
xiv. Provide backup data to support SLA and AMISP invoicing
xv. Carry out performance checks of various functions as per agreed schedule or on demand

As part of their Operation and Maintenance responsibilities, the AMISP shall develop a compendium
of Operation and Maintenance Manuals covering the areas mentioned in serial number e), Clause 7.1
of this Section. These manuals shall be kept updated as often as necessary to reflect best practices being
employed in the project.

The AMISP is to hand hold the Utility team to take over operation, maintenance and support services
after completion of contract period. The project/ system devices should allow their functionalities to
be upgraded without disruption to the existing functionalities by downloading new software and
configuration information.

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Section 6. Project Requirements 215

7.2 AMISP's Responsibilities under Operation & Maintenance Services

The AMISP shall make available the following man-power resources at the utility’s Network
Operations cum Monitoring Centre,
a) One resident Project Manager cum Supervisor,
b) [Three] numbers operations staff
c) [One] support engineer for each category of hardware supplied and
d) [One] software specialists for each domain.
The above-mentioned operation and support staff shall be made available as required to meet the SLA
and system availability requirements. Re-distribution of any support engineer/specialist at the cloud
Data Centre shall be at the discretion of the AMISP.

It shall be the responsibility of the AMISP to collect meter data through handheld meter reading
instruments for the balance meter data reads not fulfilled by the automated remote reading process.
Similarly, if the remote connect / disconnect facility fails, it shall be the AMISP’s responsibility to
manage the function locally.

7.3 Maintenance Practices

For all third-party equipment (Hardware & Software) AMISP shall have back-to-back support along
with supply of spare with appropriate response time from OEM/OEM Authorized representatives.
AMISP shall be responsible for coordination with the OEM for all matter related to equipment.
The maintenance practice followed by AMISP shall be in accordance with best industry practices and
must include the following:
a) Scheduled preventive maintenance, performance monitoring, system backup, hardware & software
maintenance and update, field & network devices firmware update, emergency response and
troubleshooting etc.
b) Maintaining adequate spares for maintenance.
7.3.1 Preventative Maintenance Activity
The preventive maintenance activities shall be performed by the AMISP to keep the system
running at optimum level by diagnosis and rectification of all hardware and software failures and
would broadly include:
a) Repair / replacement of defective equipment
b) Configuration of the replaced hardware and software, periodic routine checking as part of a
preventive maintenance program
c) Monitoring of the performance of the system and doing necessary tuning for optimum
performance to accommodate any changes such as addition of new components
d) Providing all necessary assistance to the Utility for addition and modification of utility user
interface, consumer Portal/ App displays, and Database
e) Ensure Backup of the system at regular interval which is mutually decided during system
design
f) Restoration of the systems upon its failure and to restore the functioning of the various
application / systems at the cloud data centre. Towards this, the RPO and RTO shall have to
be measured no less than once a month.

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Section 6. Project Requirements 216

7.3.2 Integration of Equipment

All future services, protocol emulations and configuration support for integration of Smart Meters/
nodes, routers, access points, network devices, web services, integration with other offline
applications etc. shall be the responsibility of AMISP and shall be part of the maintenance
activities.
7.3.3 Spares inventory
As part of project implementation plan, the AMISP shall detail the spares inventory that shall be
maintained for the AMI Project. These spares shall be used as and when required by the AMISP
for the project and no separate charges shall be payable. The AMISP shall decide the items and
components to be maintained as spare
7.4 Monitoring

The operation and performance of the various systems shall be monitored on a continuous basis. The
AMISP shall conduct at least the following monitoring:
a) MDM / HES system error history logs or selected day
b) Field & Network device failure – rate and trends
c) Availability of various communication links
d) Missing meter data – rate and trend
e) Reviewing resource information
f) Cyber Security
During monitoring if any defect/ abnormality is found, the AMISP shall undertake corrective
maintenance for the same. The Utility’s UI shall be kept updated with a summary of such monitored
data
7.4.1 System Cyber Security Monitoring
The AMISP shall also be responsible for monitoring of the system from cyber security perspective.
The logs of the system shall be analyzed for exceptions and the possible incident of
intrusion/trespass shall be informed to the Utility and analyzed to discover root cause. The
monitoring shall encompass all cyber security devices installed at the cloud data centre as well as
at the NOMC such as firewalls, all types of Intrusion prevention system, routers etc.
The Cyber security system shall also be subjected to Annual Security Audit from CERT-In listed
auditors at the cost of the AMISP during the contract period. AMISP shall share with Utility
such audit reports and implement the recommendations/remedial actions suggested by the Auditor.
7.5 Meter Accuracy Tests

In case a Consumer complains about meter accuracy post operational go-live and same isn’t reasonably
resolved through past consumption trend, Transformer Energy Audit, Check Meter (by Utility), etc.
AMISP will be obliged to facilitate the meter testing. In this regard, AMISP shall handover the meter
for testing to CPRI Lab/ Utility Lab/ NABL accredited Lab and install a temporary meter till the
period of removal and replacing meter, if found inaccurate or reinstall if found accurate.
7.6 Physical Maintenance

The AMISP shall undertake physical maintenance of all equipment/modules under the scope of this
contract, in accordance with the schedule as indicated by AMISP in project implementation plan. The

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Section 6. Project Requirements 217

physical maintenance shall include cleaning, dusting, inspection of equipment for loose connections,
damage to insulation, pest infections etc. Equipment shutdown during preventive maintenance shall
be deemed as available.
7.7 Service Level Agreement (SLA)

Service Level Agreement (SLA) shall be monitored as mentioned in the following table. It is expected
that the AMI system shall meet the minimum threshold of service defined against each lever. Any
degradation below this minimum threshold will attract penalties as per bands of service level met. The
idea is that it triggers a proper review of any defect / failure / performance that had been agreed upon
for the project, and to find resolutions in keeping with the highest standards of service excellence. The
total penalties under SLA categories are capped at [20%] of AMISP Service Charge. AMISP shall
ensure that the data collection and computation for the purpose of SLA penalties (as mentioned in the
following table) should be automated and visualized in Utility Interface as per Clause 2.5 of this Section.
For this purpose, each of the designated scheduled tasks in the following table, shall signal 0 the SLA
computation application to record the start time. The same designated tasks shall generate mile-stone
signals0 in order that the SLA application is able to record times when various thresholds (as indicated
in the table) of meter population have responded. For system level availability, the SLA computation
application shall offer a ticketing system which shall be used by the Utility &/or AMISP to raise an
incident against any line item at corresponding severity level. The incident originator shall select the
severity level followed by selecting the incident description (as per Annexure J) available as a drop-
down list within the SLA application. The ticketing system shall follow a process flow such that,
a) The AMISP’s response along with time of response are recorded. This ‘response’ may be a simple
acknowledgement of the incident or a rejection of the incident as not being part of its ‘scope of
work’ with adequate explanation.
b) Utility’s acknowledgement or rejection of AMISP ‘response’ along with time are recorded. If utility
acknowledges the incident to be irrelevant to AMISP’s scope of work, then the incident is
immediately closed, and no further records are maintained for this incident0.
c) Resolution &/or workarounds are recorded and submitted by AMISP along with time
d) In case of enhancements and change requests, AMISP’s Plan of Action (POA) and schedule are
recorded
e) AMISP’s POA and schedule (for enhancements and change requests) are approved by utility
f) Resolution as submitted by AMSIP is approved by utility and the incident closed. In case of
rejection of resolution, the incident shall remain live and shall have to be re-worked by the AMISP.
g) All submittals, acknowledgements, approvals/agreements shall have system generated time stamps
by default. There shall be also provision for a separate manual entry of time stamps.

0 This signal shall be always automated, and the SLA Application would know precise number of meters involved.
0 Alternate provision may be kept for manual entry of time for such mile-stone signals but with proper backup
monitoring report made available.
0 The first two process steps in the ticketing system of the SLA App shall ensure complete agreement between Utility
and AMSIP, before an incident is accepted for resolution.

217
Section 6. Project Requirements 218

Performance
SLA Penalty Calculation
Requirement
Data Type Penalty (For understanding
(Averaged over a
purpose only)
month)0
A. Scheduled Tasks
1. Scheduled Interval data readings
Periodic collection of Deduction of 0.2% of
Maximum Penalty of 1% if
the interval load From 95% of meters AMISP Service Charge for
action takes place for <91%
profile data for the within 8 hours every 1% or part there of
0 of meters
day capped at 1% penalty
2. Scheduled Interval data readings
Periodic collection of Deduction of 0.2% of
Maximum Penalty of 1% if
the interval load From 98% of meters AMISP Service Charge for
action takes place for <94%
profile data for the within 12 hours every 1% or part there of
of meters
day0 capped at 1% penalty
3. Scheduled daily meter readings
Previous days’ 0
Deduction of 0.2% of
From 99.5% of Maximum Penalty of 2% if
interval energy and AMISP Service Charge for
meters within 24 action takes place for
total accumulated every 1% or part there of
hours after midnight <90.5% of meters
energy capped at 2% penalty
4. Scheduled billing profile data for the bill period
From 99.5% of
meters within 72
hours of the
scheduled periodic
collection/ end of the
billing period and
Deduction of 0.5% of
Collection of billing From remaining 0.5% Maximum Penalty of 3% if
AMISP Service Charge for
data for the bill of meters within 168 action takes place for
every 0.5% or part there of
period hours of the <97.5% of meters
capped at 3% penalty
scheduled periodic
collection/ end of the
billing period. Please
refer to Annexure K
for the billing
schedule
5. Scheduled energy audit and reliability indices report0 (DT wise)
Generation of From 100% of DT Deduction of 0.1875% of Maximum Penalty of 1.5%

0 Local intervention allowed to achieve SLAs

0 Assuming interval of 30 minutes. <In case, Utility aims to change the interval, accordingly the performance
requirement may need to be changed>
0 Assuming interval of 30 minutes. <In case, Utility aims to change the interval, accordingly the performance
requirement may need to be changed>
0 All previous days from the last billing cycle
0 As defined in Clause 6 of this Section. Unless both energy audit and reliability indices report (DT wise) are generated
at scheduled periodic interval, AMISP shall be considered non-compliant to the defined SLA and shall be liable to
penalties.

218
Section 6. Project Requirements 219

Performance
SLA Penalty Calculation
Requirement
Data Type Penalty (For understanding
(Averaged over a
purpose only)
month)
monthly energy audit installed meters AMISP Service Charge for
if action takes place for
and reliability indices within 384 hours (16 every 1% or part there of
<93% of meters
report days) capped at 1.5% penalty
6. Scheduled energy audit and reliability indices report0 (Feeder wise)
Generation of From 100% of Deduction of 0.25% of
Maximum Penalty of 1.5%
monthly energy audit installed Feeder AMISP Service Charge for
if action takes place for
and reliability indices meters within 384 every 0.5% or part there of
<97.5% of meters
report hours (16 days) capped at 1.5% penalty
B. Remote Actions / tasks performed by AMI System
7. For remote connect/disconnect with acknowledgement/ response for
selected meters
Deduction of 0.5% of Maximum Penalty of 2.0%
Remote connect / Action performed at
AMISP Service Charge for if within 15 minutes,
disconnect of the 90% of meters within
every 0.5% or part there of delivery takes place for
AMI meters 15 minutes
capped at 2.0% penalty <88.5% of meters
8. For remote connect/disconnect with acknowledgement/ response for
selected meters
Deduction of 0.25% of Maximum Penalty of 1.0%
Remote connect / Action performed
AMISP Service Charge for if within 6 hours, delivery
disconnect of the 99.5% of meters
every 0.5% or part there of takes place for <98% of
AMI meters within 6 hours
capped at 1.0% penalty meters

9. Remotely top-up amount (for pre-paid application only)

Delivery of top up
amount/ credit recharge
Deduction of 0.5% of AMISP Maximum Penalty of 3.0% if
in case of prepayment 99.9% meters within 30
Service Charge for delay of within 30 minutes, delivery
post successful minutes (delivered and
every 0.5% or part there of takes place for <97.4% of
transaction from intimated to consumer)
capped at 3.0% penalty meters
payment gateway up to
consumer interface0
C. System Availability
10. Availability of AMI System per month
Deduction of 0.4% of
Maximum penalty of 4%
AMISP Service Charge for
Availability of AMI shall be deducted when
≥99.5% every 0.5% or part there of
System per month system availability is
reduction in availability <95.0%
capped at 4.0% penalty

Notes:
5
As defined in Clause 6 of this Section. Unless both energy audit and reliability indices report (DT wise) are
generated at scheduled periodic interval, AMISP shall be considered non-compliant to the defined SLA and
shall be liable to penalties.
6
As defined in Clause 6 of this Section. Unless both energy audit and reliability indices report (Feeder wise)are
generated at scheduled periodic interval, AMISP shall be considered non-compliant to the defined SLA and
shall be liable to penalties.
7
Delay in delivery of credit recharge information to payment gateway or Utility Billing System excluded

219
Section 6. Project Requirements 220

from the SLA measurement.

220
Section 6. Project Requirements 221

1. Maximum Penalty out of the above shall be restricted at 20% of AMISP Service Charge. The deduction shall be
computed as AMISP Service Charge X penalty % as computed in above table
2. The penalty, as mentioned above, shall be computed as per the performance deviated from the performance
requirement. For instance, for SLA “Periodic collection of the interval load profile data for the day”, if within 8 hours,
max
data is received from only 94.6% meters which means deviation of 0.4%, then the penalty shall be computed as !
(0.4%,1%)
X 0.2%( = 0.12% .
3. Averaged over a month means weighted average performance from meter population over a predefined time interval.
For instance,
a. Assuming on ith day or event, action was done on yi% of total meters and within stipulated time, data was
received from zi% of yi% meters. So, the average SLA over the month shall be computed as ∑ 𝑧i × 𝑦i
∑ 𝑦i
b. For system availability, the availability is computed as &H( )(+1 X 1.+/ X 0.2.+3 X 0.4) ; Where THM is
&H(
total hours in the month when power supply to AMI system is available, S1/S2/S3 is the total non-
available hours in Severity Level-1/Level-2/ Level-3. Please refer to Annexure-I for more details on the
same.
4. AMISP shall submit AMI generated reports for cases mentioned above based on data available in HES/MDM
5. Exclusions: Power Outages, Meter bypass by consumers, Local Temporary/ Permanent disconnection by Utilities,
Meter burnt shall be excluded from above SLA calculations. For these cases, joint visit of AMISP and Utility officials
shall be carried out and field inspection report shall be submitted by AMISP to Utility for suitable action.
6. For the purpose of joint visit, AMISP shall put a request to Utility who should allocate manpower for joint visit
within 1 working day. In case of non-allocation/ non-availability of manpower from Utility, the report submitted by
AMISP shall be final and actionable by Utility.
7. The penalties would be computed on the basis of performance of AMISP for a calendar month.
8. AMISP shall be responsible for collection of billing data for all Smart Meters within a week of the scheduled periodic
collection/ end of the billing period.

221
Section 6. Project Requirements 222

7.8 Duties of Utility and AMISP during Operations and Maintenance Phase

The table in this section provides a summary definition of the roles and responsibilities of
the AMISP and the Utility during operation and maintenance phase of the AMI Project.
Legend:
• This indicates who has primary responsibility to perform this function
A: This indicates who will provide assistance
F: Feedback

Item Task Utility AMISP

1.0 Problem Identification
Root cause analysis to determine whether the fault is attributable
1.1 F •
to Hardware or Software.
Resolution of problems involving third party maintainer where
1.2 there is uncertainty whether the root cause is hardware or A •
software.
2.0 Software Problem Resolution
2.1 Report problem and assist with problem identification F •

Provide or recommend corrections, temporary patches,

2.2
workarounds or other fixes to system problems F •

Install and test corrections, temporary patches, workarounds or

2.3
other fixes to system problems F •

Routine Software (including MDM, HES, Utility Interface,

3.0
Consumer app/portal) Support
3.1 Build and maintain database, displays and reports F •

3.2 Perform system back-ups F •

3.3 Restore or reinstall software from back-ups F •

3.4 Monitor system logs (part of remote monitoring service) F •

3.5 Maintain system logs F •

3.6 Maintain user accounts A •

Hardware (including meter, DCUs, routers, network

4.0
operation and monitoring center etc.) Problem Resolution
4.1 Report problem and assist with defining problem A •

Troubleshoot problem to diagnose if it is software- related or

4.2
hardware-related F •

Identify failed component, replace failed components in the

4.3
system using parts from spares inventory F •

4.4 Restore operation of repaired/replaced equipment A •

5.0 Hardware Spare Parts

Section 6. Project Requirements

Item Task Utility AMISP

5.1 Manage local spares inventory F •

5.2 Replenish local spares inventory F •

6.0 Integration and Database Work at NOMC End

6.1 Field Device Integration A •

6.2 Other System Integration A •

7.0 Cyber Security Monitoring

7.1 Patch Updates F •

7.2 Cyber Security Monitoring •

F
7.3 Annual Audits F •

7.4 Implementation of Recommendations during Audit F •

Manual Meter Read Through HHU In Case of Non-

8. A •
Communication of Smart Meters

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Section 6. Project Requirements

8. Training Requirements
8.1 Training Categories
The AMISP is required to organize following categories of training for the Utility personnel:
a) Professional Training - This is the training for the core group of implementation team
of the Utility. This team will comprise of members from all the Business Functions and
IT sections. Each member would be trained in the relevant function/ module. This
Training would be required to be given to approximately [X] personnel. It is the
responsibility of AMISP to deliver this training. Standard curriculum designed and
agreed by the Utility for hardware, software and network preferably shall be arranged
by the AMISP for each group. The Utility will prefer if a portion of the training is
conducted on-site.
b) End User Training - The AMISP will provide training to the owner’s team on a "Train
the Trainer" basis. The Utility’s team so trained will then train all of the Utility’s end
users. It is estimated that this training will require around [X] groups, with each group
comprising of around [X] persons. These training sessions will be required to be
conducted at any of the sites. The recommended training material can be in paper /
electronic media with courses on Business Process Automation software
fundamentals, business process overview, job activity training, and delivery options
being on-line, CBTs, instructor led classrooms, etc.
8.2 Training modules
The training modules shall include but not be limited to <Utility to update the list of
training as required>:
a) AMI Administration & Configuration
b) AMI Installation and troubleshooting
c) Application Management and Operations
d) Database and Data Analysis Reports
e) Cyber Security
f) Smart Meter and communication technology
An indicative list of training is as provided below.
Duration in weeks Total Man-weeks
Ite
No. of At At At
m Description At AMISP’s
Trainees Utility’s AMISP’s Utility’s
No. Facility
facility facility facility
1 Smart Grid 30 1 1 30 30
components Hardware
and Software Course
2 Database, Report and 10 1 1 10 10
Analytic Building
Course
3 Application Software 20 1 2 20 40
4 Operator training & 40 1 0 40 0
Maintenance course
5 Smart Meter & 15 1 0 15 0

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Section 6. Project Requirements

Duration in weeks Total Man-weeks

Ite
No. of At At At
m Description At AMISP’s
Trainees Utility’s AMISP’s Utility’s
No. facility
Facility facility facility
Communication
network
6 Cyber Security Training 5 0 1 0 5
course
Total 120 5 5 115 85

8.3 Training Schedules

As part of the project implementation plan (refer Clause 10.1 of this Section), the AMISP
shall draw up a training schedule in consultation with the Utility. This will enable the Utility
representatives gain knowledge and understanding of the activities during the following
stages of the project implementation, so that they may discharge effective oversight and
witness capabilities.
1. Pre-FAT
2. Pre-Operation Go-Live
3. Operation and Maintenance
4. End of Contract

The training modules as described in Clause 8.2 shall be distributed among these phases of
the training schedule and mutually agreed.
8.4 General Requirements
General requirement for training to be imparted is as follows:
a) Training shall be conducted by AMISP personnel who are experienced instructors and
speak understandable [language name].
b) The AMISP shall provide training to various user groups nominated by the Utility.
The AMISP shall provide the Training Approach in the response
c) All necessary training material shall be provided by the AMISP. Each trainee shall
receive individual copies of documents used for training. Training material shall be
organized by functional process that will serve as the training documentation for a
particular functional area.
d) Training materials, including the documents provided to the trainees as well as
handouts, shall become the property of the Utility. The Utility reserves the right to copy
such materials, but for in-house use only.
e) For all trainings the travel expenses of the Utility will be borne by the Utility.
f) The schedule, location, detailed contents, for each course shall be finalized during detail
engineering. The number of participants in the training program may undergo change.
However, all the training courses shall preferably be conducted in single batch. Training
shall be done in batches comprising of Introduction, Basic and Advanced categories.
g) The training will consist of a curriculum of courses to address the issues of system
operation, system troubleshooting, business-wide application, changed business
processes and general use of the new system.

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Section 6. Project Requirements

h) Representatives from the AMISP, Utility’s project management teams will be involved
throughout in the development of training strategy, training material design and
development, standards and training delivery to ensure that change management issues
are incorporated, and that training strategies and materials are aligned to the
requirements of the project and as business-specific as possible.
i) Two Engineer’s from the Utility shall be stationed at the AMISP’s works during
development/customization of solution as per the RFP. The deputed utility engineers
shall be involved with the project till its completion.

226
Section 6. Project Requirements

9. Tests, Inspections and Management of the Quality Assurance

/ Quality Control Program
9.1 Responsibility of Tests and Inspection

Test and inspections are in the complete purview of the AMISP and its sub-vendors. It shall
be ensured that there are no conflicts in roles played between AMISP personnel carrying
out tests / inspections, and those assigned responsibilities of quality assurance (QA) and
quality control (QC).
The QA/QC organization of the AMISP shall be an independent administrative and
functional structure reporting via its manager to the AMISP’s top management. TheQA/QC
manager(s) shall have the authority within the delegated areas of responsibility to resolve
all matters pertaining to quality when actual quality deviates from that stated in the Work
Statement. The personnel performing QA/QC functions shall have well-defined
responsibility, authority, and organizational freedom to identify and evaluate quality
problems and to initiate, recommend, or provide solutions during all phases of the Contract.
The QA/QC Manager designate for the project shall be the custodian of all inspection and
test records/certificates. QA/QC Manager either directly or through its authorized
representative shall be responsible for all witness testing, approval of test records and in
general, management of the QA/QC program of the project.
The responsibility for inspections and tests is borne by the Inspections and Tests Manager.
This team is responsible for creating the various inspection and test procedures and under
the general supervision of the QA/QC Manager, conducts the tests.
In the event any imports are required for the purposes of this AMISP Contract, such imports
shall be in accordance with all applicable laws including those issued by Ministry of Power
(Order No. No.9/16/2016-Trans-Part(2) dated 18 November 2020; as amended and/ or
modified from time to time) for testing of imports including those from prior reference
countries.
9.2 In-Process Inspection

9.2.1 Type Testing and Data Exchange Protocol Testing

Type Tests shall be defined as those tests which are to be carried out to prove the
design, process of manufacture and general conformity of the product as per BIS
standards . The Data Exchange Protocol Tests are defined as those tests which
establish compliance with DLMS/COSEM application layer. The Type Testing and
the Data Exchange Protocol Testing shall comply with the following general
conditions.
a) The QA/QC Manager shall document, within scheduled period as per project
plan, copies of test reports and certificates for all the Type Tests that are
specified in the specifications and that have previously been performed. These
certificates shall apply to items and equipment that are essentially identical to
those due to be delivered under the Contract and test procedures and parameter
values shall be identical to those specified in this specification. The type tests
shall be carried out at nationally/Internationally accredited labs and type test
certificates shall not be more than three years old.

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Section 6. Project Requirements

b) Type Tests shall be performed for all equipment types for which certification is
not provided as required above. If any of the type tests are required to be carried
out, the same shall be carried out by the AMISP.
c) For direct connected Smart Meters, the Type Tests shall follow IS 16444 read in
conjunction with IS 13779. The test schedule adopted for running the Type Tests
along with the sampling criteria and the criteria for conformity shall follow IS
13779.
d) For transformer operated Smart Meters, the Type Tests shall follow IS 16444
(Part 2) read in conjunction with IS 14697. The test schedule adopted for
running the Type Tests along with the sampling criteria and the criteria for
conformity shall follow IS 14697.
e) For pluggable NIC modules, the type tests shall be carried out with the NIC
module integrated in the field device, that is meters and DCUs being supplied
under the project.
f) Type Tests and Data Exchange Protocol Tests shall be certified or performed by
nationally/internationally reputed laboratories using material and equipment data
sheets and test procedures that have been developed for the project. The test
procedures shall be formatted as in the specifications and shall include a complete
list of the applicable reference standards before commencement of test(s).
g) The AMISP shall prepare a detailed schedule for performing all specified type
tests.
h) The AMISP shall ensure that all type tests can be completed within the time
schedule offered in its Technical Proposal.
i) In case of failure during any type test, the AMISP shall follow the conformance
criteria as laid out in corresponding standard (refer serial number c and d above)
j) For direct connected Smart Meters, the Data Exchange Protocol Tests shall follow
IS 16444 (Part 1) read in conjunction with IS 15959 (Parts 1 & 2). The sampling
criteria for running these tests shall be [one per one lakh] smart meters under
production.
k) For transformer operated Smart Meters, the Data Exchange Protocol Tests shall
follow IS 16444 (Part 2) read in conjunction with IS 15959 (Parts 1 & 3). The
sampling criteria for running these tests shall be [one per one lakh] smart meters
under production.
l) Documentation for all factory, field, and availability tests that apply to the AMI
system shall be provided in accordance with the requirements defined in this
section of specification
9.2.2 Quality Assurance and Quality Control Program
The QA/QC Manager shall maintain a Quality Assurance/Quality Control (QA/QC)
program that provides that equipment, materials and services under this specification
whether manufactured, designed or performed within the AMISP’s plant, in the field,

228
Section 6. Project Requirements

or at any sub-contractor’s source shall be controlled at all points necessary to assure

conformance to contractual requirements.
The program shall provide for prevention and ready detection of discrepancies and for
timely and positive corrective action. The QA/QC Manager shall document objective
evidence of quality conformance.
Instructions and records for quality assurance shall be controlled and maintained at the
system levels. The AMISP shall outline its QA/QC program plan along with any
supporting documents in the Technical Proposal and update the QA/QC program
document following site the survey.
A Quality Assurance Program of the AMISP shall cover but not be limited to the
following:
a) The organization structure for the management and implementation of the
proposed Quality Assurance Program
b) Documentation control system
c) Qualification data for key personnel
d) The procedure for purchase of materials, parts/components and selection of Sub-
contractors’ services including vendor analysis, source inspection, incoming raw
material inspection, verification of material purchases, etc.
e) System for shop manufacturing including process controls
f) Control of non-conforming items and system for corrective action
g) Control of calibration and testing of measuring and testing equipment
h) Inspection and test procedure for manufacture
i) System for indication and appraisal of inspection status
j) System for quality audits
k) System for authorizing release of manufactured product
l) System for maintenance of records
m) System for handling, storage and delivery
n) A Quality Plan detailing out the specific quality control procedure adopted for
controlling the quality characteristics of the product.
The QA/QC Manager shall be required to make available to the Inspection and Testing
Team, all the Quality Assurance Documents as stipulated in the Quality Plan at the
time of inspection of equipment/materials.

9.2.3 Scope and Duties of QA/QC Program Manager

The QA/QC Manager of the AMI Project shall have the right to carry out Quality Audit
and Quality Surveillance of the systems and procedures of the AMISP’s/his vendor's
Quality Management and Control Activities. The scope of the duties of the

229
Section 6. Project Requirements

QA/QC Manager, pursuant to the Contract, will include but not be limited to the
following:
a) Review of all the AMISP’s drawings, engineering data etc.
b) Witness or authorize its representative to witness tests at the manufacturer's
works or at site, or at any place where work is performed under the Contract.
c) Inspect, accept or reject any equipment, material and work under the Contract in
accordance with the specifications.
d) Issue certificate of acceptance
e) Review and suggest modification and improvement in completion schedules from
time to time; and
f) Monitor the Quality Assurance program implementation at all stages of the
works.
9.2.4 Inspection and Test
All materials furnished and all work performed under this Specification shall be
inspected and tested. Deliverables shall not be shipped until all required inspections
and tests have been completed, all deficiencies have been corrected, and the equipment
has been approved for shipment by the QA/QC Manager
Documents identified in the hardware and software quality assurance plan and
procedures shall be inspected to verify that the required quality assurance activities
have been performed in the manufacturing process of hardware and software.
Inspections will include visual examination of hardware, enclosure cable dressings,
and equipment and cable labelling.
Should any inspections or tests indicate that specific hardware, software or
documentation does not meet the Specification requirements, the appropriate items
shall be replaced, upgraded, or added by the AMISP as necessary to correct the noted
deficiencies. After correction of a deficiency, all necessary retests shall be performed
to verify the effectiveness of the corrective action.
The test shall be considered complete when (a) when all variances have been resolved;
(b) all the test records have been filed; (c) QA/QC Manager acknowledges in writing
the successful completion of the test.
9.2.4.1 Test Plans & Procedures
Test plans shall be provided by the QA/QC Manager, for all tests to ensure that
each factory and field test is comprehensive and verifies all the features of the
equipment are tested.
The Inspection and Test Manager in AMISP shall prepare detail testing procedure in
line with specification. The procedure shall be modular to the extent possible, which
shall facilitate the completion of the testing in the least possible time.
During the development of test plans and test procedures for the system, emphasis
shall be placed on testing each conditional logic statement, checking error
conditions, and documenting the simulation techniques used. The test plans and test

230
Section 6. Project Requirements

procedures shall be modular to allow individual test segments to be repeated as

necessary.
9.2.4.1.1 Test Plans
The test plans shall describe the overall test process, including the
responsibilities of individuals and the documentation of the test results. The
following shall be included in the test plans:
a) Test schedule on a day-by-day basis
b) Responsibilities of test engineer and QA/QC personnel
c) Record-keeping assignments, procedures, and forms
d) Procedures for monitoring, correcting, and retesting variances
e) Procedures for controlling and documenting all changes made to the
hardware and software after the start of testing
f) Block diagrams of the hardware test configuration, the external
communication channels, and any test or simulation hardware.
9.2.4.1.2 Test Procedures
The test procedures shall describe the individual tests segments and the
steps comprising each segment, particularly the methods and processes to
be followed. The test procedures in general shall include the following
items:
a) Name of function to be tested;
b) References to the functional, design, user, and any other documents
describing the function;
c) List of test segments to be performed and the purpose of each test
segment;
d) Set-up conditions for each test segment, including descriptions of the
test equipment;
e) Descriptions, listings, and instructions for test software tools and
displays if any;
f) Step-by-step descriptions of each test segment, including user actions
for each test step;
g) Expected results for each test segment, including pass/fail criteria;
h) Descriptions of the techniques and scenarios to be used to simulate
system field inputs and controlled equipment;
i) Copies of any certified test data to be used in lieu of testing.

231
Section 6. Project Requirements

9.2.4.1.3 Test Records

The complete record of all factory and field acceptance tests results shall
be maintained by the designated QA/QC Manager of AMISP. The records
shall be maintained in a logical form and shall contain all the relevant
information. The test reports shall be signed by the inspection & testing
engineer and the QA/QC representative witnessing the tests. The records
shall be keyed to the test procedures. The following items shall be included
in the test records:
a) Reference to appropriate test procedure
b) Date of test
c) Description of any test conditions, input data, or user actions differing
from that described in the test procedure
d) Test results for each test segment including a pass/fail indication
e) Identification of AMISP’s test engineer and QA/QC representative.
f) Provision for comments by test engineer and QA/QC representative
g) Copies of any variance reports generated
h) Copies of reports, display copies, and any other hardcopy generated as
part of the test.
9.2.4.1.4 Reporting of variances
Starting from the dry run test period, a variance report shall be prepared
by the inspection and testing engineer each time a deviation from the
requirements of this Specification is detected in areas such as system
functions, design parameters, performance, documentation, test plans, and
test procedures. Record of all such variances and their resolution shall be
maintained by the QA/QC Manager.
However, at any stage if QA/QC Manager feels that quality of variances
calls for suspension of the testing the testing shall be halted till satisfactory
resolution of variances, which may involve retesting.
The report shall include a complete description of the variance, including:
a) Sequential identifying number assigned to the variance
b) Date and time the variance was detected
c) Appropriate references to the test procedures and this Specification
d) Description of test conditions at the time the variance was detected
e) Identification of testing and QA/QC representatives
f) Estimated date and time when variance is expected to be fixed
g) Description of the corrective actions taken (to be completed as part of
the variance resolution process

232
Section 6. Project Requirements

h) Dated signature lines for the QA/QC and test representatives to signify
reporting and correction of the variance.
Each variance shall be assigned to one of three classes defining the action
to be taken to resolve the variance:
a) Class 1: Testing will immediately stop and the AMISP will evaluate
and correct the variance before testing is resumed
b) Class 2: Testing will continue, and the variance will be evaluated and
corrected by the AMISP at the end of the current session but prior to
further testing
c) Class 3: Testing will continue, and the variance will be evaluated and
corrected at a mutually agreed upon time between QA/QC Manager and
the Inspection and Testing Manager.
The class shall be assigned by the QA/QC representative.
The QA/QC Manager shall maintain and periodically distribute a variance
summary that lists for each variance the report number, a brief description
of the variance, its class, and its current status (open or resolved).
All actions taken to correct variances shall be documented on the variance
report by the AMISP. Sufficient information shall be recorded to enable
QA/QC representative to determine the need for and extent of retesting, the
need for testing interactions of the correlation with any previously tested
hardware or software, and the need for updating appropriate
documentation. A variance shall be deemed resolved after retesting has
been performed satisfactorily and the test engineer and QA/QC
representatives have acknowledged correction of the variance on the
variance report.
9.2.4.2 Test Initiation
The following conditions must be satisfied before starting any test
a) All test plans and procedures for the test shall be available.
b) All hardware and software engineering design change orders shall be
incorporated into the system under test.
c) All relevant documentation including drawings, lists of deliverables, and
software functional and design documents, and user manuals shall be available.
d) A complete regeneration of the software under test shall be performed
immediately prior to the start of factory testing.
e) All operating system parameters, files, and configuration information shall be
saved to archive media so that the AMI systems operating environment can be
recreated starting with an un-initialized system. The existence and completeness
of this data shall be demonstrable.
f) All database, display, and report definitions shall be saved to archive media so
that the databases, displays, and reports can be recreated if necessary.

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g) The image backup of all applications of AMI Systems shall be taken on the
archive media so that AMI systems software can be regenerated if necessary.
h) A complete dry run of each factory test (excluding the integrated system test)
shall be conducted by the AMISP using the test plans and test procedures.
9.2.4.3 Test Completion
A test shall be deemed to be successfully completed only when:
a) All variances have been resolved
b) All test records have been documented and issued
c) QA/QC acknowledges, in writing, successful completion of the test.
9.2.5 Factory Acceptance Test (FAT)
The factory tests shall be conducted on all the equipment to be supplied under the
project. FAT0 shall include, but not be limited to the following, appropriate to the
equipment being tested:
a) Verification of all functional characteristics and requirements specified.
b) Inspection and verification of all construction, wiring, labelling, documentation
and completeness of the hardware
Arrangements shall be made to carry out the tests for pluggable NIC modules
integrated into three different meter makes, including the make(s) of meter being
supplied by the AMISP. The slot for plugging the NIC modules in the meter shall
conform to this specification. The FAT shall be carried out on the meter and/or DCU
integrated with the NIC modules. If any on-line communication failover has been
agreed between the Utility and the AMISP, tests shall be carried out to check a
seamless failover of communication. The three makes of meters shall be checked with
NIC modules for all type of communication technologies selected for the project.
Before the start of factory testing, the QA/QC Manager shall verify that all changes
applicable to the equipment have been implemented, type test certificates and Data
Exchange Protocol Certificates (as per sampling criteria specified) are available. As
a part of the factory tests, unstructured testing shall be performed to enable proper
verification of operation of the equipment under conditions not specifically tested in
the above structured performance test. All special test facilities used during the
structured performance test shall be made available for use during unstructured
testing. On the approval of the QA/QC Manager, The Project Manager of the AMISP
to inform the schedule of FAT to Utility as soon as finalized, with changes, if any. If
the Utility so desires, it may choose to witness the FAT at its own cost.

0 It is expected that the FAT for equipment supplies shall happen in phases of delivery. For this a test cum
development system environment shall have to be created for the AMI system, with the HES, MDM and
Database application servers installed in the target cloud data centre. This test / development system
environment shall be separate from the production environment and shall continue to serve the purpose of
development system beyond the FAT phase, for the total duration of the project

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9.2.5.1 Factory Test Requirements

a) The database displays and the report formats developed for the central system
by the AMISP shall be demonstrated and verified at the start of factory testing.
b) All Field Device, AMI functions, communication & networking systems as
well as performance shall be tested and demonstrated.
c) The AMISP shall also carry out testing of the standard protocol implementation
for successful integration before the FAT starts.
d) All hardware and software associated with AMI Systems shall be staged and
completely tested with simulated data at the AMISP’s facility.
e) For smart meters, the FAT shall be governed by the Routine and Acceptance
tests as laid out in IS 13779 and IS 14697.
f) The Tests and Inspection Manager of the AMISP is responsible for conducting
all factory tests.
g) Each of the factory tests described below (i.e., Routine & Acceptance Test of
Smart Meters, the hardware integration test, the functional performance test, and
the integrated system test, unstructured tests) shall be carried out under factory
test stage.
9.2.5.2 Sample Routine & Acceptance Tests for Smart Meters
a) These tests for Smart Meters are in addition to the Type Test requirements
specified under clause 9.2.1 and the Routine and Acceptance tests that the
AMISP will carry out as a part of their FAT procedure.
b) The sample Routine and Acceptance tests as per IS 13779 and IS 14697 shall
be performed in a third-party NABL accredited laboratory. The Utility shall
have the authority of selecting the samples (in accordance with IS 13779 and IS
14697) for carrying out the Routine and Acceptance Tests. The AMISP shall be
obliged to undertake these tests at their own cost. The conformity requirement
shall follow IS 13779 and IS 14697 as the case may be.
c) The AMISP shall be responsible for packing, handing over the material to the
respective labs and ensuring transportation of the material directly from the
manufacturer’s location to the Labs for testing and delivering the material to
site after successful test results are obtained. The AMISP shall be obliged to
undertake all expenditures that shall be incurred towards packing, transport,
inspection, testing charges etc.
d) The lot wise testing shall be as per following methodology:
i. Sample Routine & Acceptance Tests shall mandatorily be carried out for the
1st lot through NABL Accredited Lab, before installation commencement.
and thereafter the same can be done at discretion of utility on subsequent lots
on random basis not exceeding a total of 6 times (i.e. 1 random sample test
per 10,000 lot).
ii. In addition to the above, the utility reserves the right to carry out accuracy
tests, in line with the above guidelines, in their own Meter testing

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Laboratory for each lot. The sample size for such test would be [5%] of the
smart meters of each lot.
e) The material clearance for installation / commissioning of the lots under the
inspection shall only be issued post successful test results from the labs are
provided to the Utility by the AMISP.
f) Failure of Inspection/Testing
i. In case a meter fails in the test, the whole offered lot would be rejected and
complete lot of meters under inspection will be required to be replaced by
the AMISP, at its own cost.
ii. If in subsequent inspection of the new lot, the meter again fails the
inspection, then the meter shall be rejected, and vendor/sub-vendor shall also
be blacklisted.

9.2.5.3 Hardware Integration Test

The hardware integration test shall confirm that the computer hardware conforms
to this Specification and the AMISP-supplied hardware documentation. The
hardware integration test shall be performed when the computer hardware has been
installed in the AMISP’s factory. The operation of each item shall be verified as an
integral part of the system. Applicable hardware diagnostics shall be used to verify
that each hardware component is completely operational and assembled into a
configuration capable of supporting software integration and factory testing of the
system. Equipment expansion capability shall also be verified during the hardware
integration test.
9.2.5.4 Functional Performance Test
The functional performance test shall completely verify all features of the AMI
Systems hardware and software. This shall mean the suit of application software shall
be made to run on the actual CSP infrastructure integrated with the field level
hardware components, using selected communication paths. As a minimum, the
following items shall be included in the functional performance test:
a) Inspection of all equipment for conformance to drawings/document and
satisfactory construction and appearance
b) Testing of the proper functioning of all software, including test cases with
normal and exception user-entered inputs and responses
c) Simulation of local error and failure conditions
d) Verification that ultimate expansion requirements are met
e) Verification of data link interfaces with other Central systems
f) Verification of Field Device communication interfaces (with failover if any) and
data link interfaces with other central systems. This shall include the tests of
three makes of meters with different types of NIC modules.

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g) Simulation of Field Device and data link communication errors and channel
failures, including incorrect check codes and random channel noise bursts
h) Testing of all user interface functions, including random tests to verify correct
database linkages
i) Simulation of hardware failures and input power failures to verify the reaction
of the system to server and device failure
j) Demonstration of all features of the database, display, and report generators and
all other software maintenance features. These shall include but not be limited
to functional features like pre-payment calculations, billing determinants, tariff
settings, energy audit, generation of NMS reports, data base maintenance
functions etc.
k) Demonstration of the software utilities, libraries, and development tools
l) Verification that the computer system meets or exceeds performance
requirements
m) Verification of the accuracy of hardware and software documentation via
random tests
n) Sample check of meter calibration accuracy and testing of spare parts.
9.2.5.5 Integrated System Test
The integrated system test shall verify the stability of the system hardware and
software after the functional performance test has been successfully completed.
During the integrated system test, all functions shall run concurrently and all
AMISP- supplied equipment shall operate for a continuous 100-hour period. This
minimum level of activity may be augmented, by other activities that represent
normal day-to- day operation of the system as long as these activities are conducted
in accordance with the documentation provided with the system. These other
activities may include, but shall not be limited to, database, display, and report
modifications, software development activities, configuration changes (including
user-commanded server and device failovers), and the execution of any function
described in this Specification.
The integrated system test shall ensure that the computer system is free of improper
interactions between software and hardware while the system is operating as an
integrated unit. In case during the 100-hour period testing, un-commanded functional
restart or server or device fail occurs the test shall be extended by 24 hours each time
such a failure over occurs. Further the test shall not be conducted with the failed
device.
9.2.5.6 Unstructured Testing
Periods of unstructured testing shall be allocated to allow AMISP to verify proper
operation of the systems under conditions not specifically included in the test
procedures. Unstructured testing shall be conducted in compliance with the
following conditions:

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Section 6. Project Requirements

a) A minimum of 25 percent of the actual test period shall be reserved for

unstructured test of the system
b) The AMISP's Tests & Inspection Manager along with the QA/QC representative
shall be present during unstructured test periods
c) All simulation software, test cases, and other test facilities used during the
structured portions of the factory tests shall be available for use during
unstructured testing
d) Unstructured testing shall not begin prior to the start of the functional
performance test
e) Unstructured testing shall be allowed at the discretion of QA/QC Manager both
at the end of a structured test segment and after completion of the functional
performance test.
9.2.5.7 Dispatch of Material to Site
The Material Inspection Clearance Certificate (MICC) for all hardware shall be
issued by Utility only after successful completion of FAT as per specification. For
this the QA/QC Manager of the AMISP is obliged to submit a comprehensive FAT
clearance report to the Utility. At least 10 Field Devices for each protocol shall relate
to each central system and the remaining Field devices shall be simulated in the
factory test environment. The data exchange between central systems shall also be
simulated in the factory test environment.
All Equipment Suppliers/OEMs to the project shall make use of categorized Interim
Inspection Reports (CIP Clearance) from Utility to ship materials to site after
completion of FAT. CIP shall be issued by the Utility subject to specific FAT report
carried out under the responsibility of the QA/QC Manager. Categorized Interim
Inspection Report with the lowest category would mean a complete failure of FAT
and hence rejection of material. A category between the lowest and the highest, shall
mean pending actionable points of minor nature, but material deemedfit for dispatch
to site. The category of CIP shall be authorized by the QA/QC Manager and issued
by the Utility. In case where CIP is authorized by the QA/QC Manager with the
highest category (with no pending actionable points in FAT), the Utility shall issue
a Material Inspection Clearance Certificate (MICC) ..
9.3 Field Installation and Integration Test (FIIT)
Before the start of the FIIT, the following steps have to be completed:
a) Sample Routine & Acceptance Tests for Smart Meters
These tests for Smart Meters as specified in clause 9.2.5.2 may be repeated at the
discretion of the Utility on lots received in the warehouse of the AMISP at site.
The sample Routine and Acceptance tests as per IS 13779 and IS 14697 shall be
performed in a third-party accredited laboratory. The Utility shall have the authority
of selecting the samples (in accordance with IS 13779 and IS 14697) for carrying out
the Routine and Acceptance Tests. The AMISP shall be obliged to undertake these tests
at their own cost. The conformity requirement shall follow IS 13779 and IS 14697 as
the case may be.

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b) All field level hardware which has undergone FAT shall be installed at the site and the
installation report signed off.
c) Before the delivery of the first lot of field devices (meters/DCUs etc.),
a. The production hardware (servers, WS, LAN/Routers, FW, etc.) and software shall
be provisioned at the cloud data centre.
b. The IT hardware shall be installed and made functional at the NOMC with requisite
connectivity to the cloud data centre.
d) The installed field hardware shall be configured and registered in the production
environment of the cloud data centre.
e) It shall be ensured that the smart meter deployment follows a contiguous area coverage
plan. This is to mean for each installation of DT meter, attempt shall bemade to
prioritize deployment of all downstream consumer meters and for each installation of
feeder meter, similar effort shall be made to prioritize deployment of all downstream
DT/Boundary meters. However, this requirement of contiguous area coverage plan may
exclude dispersed metering for certain industrial, commercial and government
consumers at non-contiguous electrical locations as per the scope of work

It shall be the responsibility of the AMISP to devise the FIIT tests regime. The tests
regime so developed shall be shared with the Utility at the time of submittal of the QA Plan.
Any comments received from the Utility shall be addressed within the FIIT. At the minimum
the following tests shall be performed.
a) Proper registration of the incoming population of field devices
b) Checking of user interface linkages with database
c) Remote configuration downloads and reading of profiles
d) If required checking of new meter readings with existing meter readings.
e) Forced event creation and communication of such events
f) Performance tests of device communication links
g) Device communication link failover
h) Integration tests with the MDM in line with a use case table to be drawn up by the
AMISP. A use case table is provided in Clause 2.4 of this Section for reference purpose
Appropriate notice shall be sent to the Utility by the QA/QC Manager before the start of the
FIIT test regimes to enable the Utility to witness the same.
9.3.1 Tests on receipt of complaint by consumer
During the project period, in case of receipt of complaint by consumer of faulty meter
reading within three months of installation, the AMISP would follow the policies of the
utility or corresponding regulations that have been laid out. For this purpose, the Utility
may also install its own check meter. In case of any discrepancy, based on the process
followed as per the prevalent utility policy / regulation, the lot shall be subjected to
Routine & Acceptance Test through Third Party NABL Accredited Lab. If the lot is found
faulty, the same shall be replaced by the AMISP at its own cost.

9.4 Site Acceptance Test (SAT)

Once the AMISP finalizes the SAT schedule, the QA/QC Manager shall invite the Utility
to witness the tests as per their convenience.

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Section 6. Project Requirements

SAT shall be carried out with Smart Meters/DCUs in lots as these are delivered and passes
through the Field Installation and Integration tests. The first lot to be subjected to SAT shall
consist of the complete cloud data centre and its hardware and software components along
with supply, installation & integration of a minimum of [5%] Smart Meters/ DCUs (along
with its related hardware and software equipment). The SAT for remaining meter population
shall be staged on monthly basis based on the monthly supply, installation and integration
of Smart Meters (along with its related hardware and software equipment).

The AMISP shall start up and check the performance of the equipment of field locations.
All hardware shall be aligned and adjusted, interfaces to all inputs and outputs installed,
operation verified, and all test readings recorded in accordance with the AMISP’s
recommended procedures. The SAT shall exhibit generally all functions of the equipment
and duplicate factory test. All variances must be corrected prior to the start of the SAT. The
list of final tests to be carried out in the field shall be listed in the site-testing
document by the AMISP. Among others, the site testing document shall include the
following minimum performance tests:

Data Type Performance Requirement

1. Load Profile Data Read0
From 98% of the meters in
One-month block load profile for installed meters
12 hours after the midnight
2. Billing Profile Data Read0
From 98% of the meters in
Billing profile data for installed meters
12 hours after the midnight
3. On-Demand Remote reads of meters

Collection of 7 days of interval energy data and the current total

Within 2 minutes
accumulated energy from a selected individual meter

4. Remote connect / disconnect

Action to response for individual meter Less than 3 mins
5. Updating of data on consumer portal/ app
Action performed for active
Updating of individual consumer data on portal/ app after on portal consumers within 5
receiving the data in MDM minutes after receiving the
data in MDM
6. Ping Response with acknowledgement/ response for selected meters
Action performed at 98% of
For installed meters meters within [5] minute;
and
Action performed within 3
For an individual meter
seconds
7. Meter loss and restoration of supply
Alert to be received within 3
Receiving of alert for all affected AMI meters
minutes for 60% of meters
8. Meter Tamper Alerts

0 This performance test shall be done during SAT, from second lot of meters onwards
0 This performance test shall be done during SAT, from second lot of meters onwards

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Section 6. Project Requirements

Data Type Performance Requirement

Alert to be received within 3
Receiving of alert for an individual meter
minutes
9. Power Quality Alerts
Alert to be received within 5
Receiving of alert for an individual meter
minutes
10. Firmware upgrade with acknowledgement/ response for selected meters
Action performed at 99% of
meters within [18] hours;
For installed AMI meters (for a batch of at least 20% of installed and
base)
Action performed at 99.9%
of meters within [24] hours

11. Remotely altering settings in meter

Action performed at 99% of

For installed AMI meters (for a batch of at least 20% of installed meters within [8] hours; and
base)
Action performed at 99.9%
of meters within [24] hours
12. Remotely read events logs
Action performed at 90% of
meters within [30] minutes;
and
For reading the full event log for installed AMI meter Action performed at 99% of
meters within 1 hour; and
Action performed at 99.9%
of meters within [6] hours.
13. VEE processing
Action performed in [15]
For all installed meters mins
14. Computation of Billing Determinants
Action performed in [2]
For all installed meters hours
15. Prepaid Recharge
Payment success to consumer acknowledgement Within 5 mins
• From 90% of meters
within 30 minutes
Payment success to meter update (From MDM to HES to Meter)
• From 99% of meters
within 1 (one) hour
16. Utility User Interface
Manual data entry of new value appears on screen Less than 6 secs
Acknowledgement of any action request Within 3 secs
Display update rate 2 secs
17. Disaster Recovery Capability (Refer to Clause 2.7.3.3.9 of this Section for details)
Recovery Time Objective (RTO) [4 hours] as agreed
Recovery Point Objective (RPO) [2 hours] as agreed
18. On-Demand Remote reads of meters

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Section 6. Project Requirements

Data Type Performance Requirement

Collection of 7 days interval energy data and the current total 95% complete within 2 hrs
accumulated energy from a group of 10% of installed base of 100% complete within 4 hrs
meters (configurable)

Interim inspection reports shall be generated if the SAT is unsuccessful at any stage and all variances
shall have to be corrected and recorded. On successful completion of each lot of SAT a clear SAT
Report shall be issued for the benefit of the Utility. These SAT reports shall be signed by both the
Inspection and Tests Manager and the QA/QC Manager.
9.5 System Availability Test
QA/QC Manager will be responsible for oversight of the conduct of the availability test.
The test shall consist of normal AMI Systems operations without special test equipment or
procedures.
Test records defined in the availability test plan and procedures will be maintained by
QA/QC Manager. AMISP will operate and maintain the system according to procedures
described in the AMISP documentation. QA/QC Manager shall raise incident reports for
every incident that is encountered and closed with response time, resolution time and hold
times.
AMI systems maintenance on an on-call basis shall be provided by the AMISP during the
availability test period. When on-site maintenance support is needed, qualified AMISP
personnel shall arrive at the site within maximum four (4) hours of notification and shall
keep records of the progress in problem resolution. For availability purposes, this service
response time and the associated on-site maintenance time shall be taken into account as
defined in sections of “Downtime” and “Hold time”.
The AMISP shall maintain an inventory of spare parts, which may be required to achieve
the specified availability. These spares shall be in addition to the mandatory spares. All
spare parts used during the availability test shall be drawn from AMISP’s inventory.
9.5.1 Downtime
Downtime occurs whenever the criteria for successful operation defined in Clause
9.6.1 of this Section are not satisfied. Downtime shall be measured from the start of
diagnostic procedures until full service is restored. In the event of multiple failures, the
total elapsed time for repair of all problems (regardless of the number of maintenance
personnel available) shall be counted as downtime. For onsite response the delay in
response time (more than four hours) shall be added to downtime.
9.5.2 Hold time
During the availability test, certain contingencies may occur that are beyond the control
of any stake holder. These contingencies may prevent successful operation of the
system but are not necessarily valid for the purpose of measuring AMI systems
availability. Such periods of unsuccessful operation may be declared "hold time”.
Specific instances of hold time contingencies are:
a) Scheduled Shutdown: During scheduled shutdowns, or if an equipment failure
occurs while its backup device is scheduled out-of-service, the resulting system

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Section 6. Project Requirements

outage shall be hold time, provided that service can be restored according to
AMISP-specified procedures within 30 minutes.
b) Power Interruption and Environmental Excursion: Loss of power or manual
shutdown in the event of loss of environmental control shall be considered hold
time. If the system is operated during periods of power or environmental conditions
beyond those specified, any resultant downtime shall also be considered hold time.
c) Intermittent Failure: Periods during which an intermittent, recurring software
or hardware failure is experienced will be considered hold time, provided that the
AMISP is engaged in remedial action and normal functions can be restored by
AMISP-defined procedures whenever the failure occurs. Instead of accounting for
the actual intermittent downtime, one hour of downtime shall be counted for each
24 hours of otherwise successful operation while the problem persists.
d) Service Response Time: A maximum four (4) hours of hold time will be allowed
for the AMISP to respond to each call for maintenance support.
e) Corrected Design Defect: Hold time may be declared to ensure against similar
future occurrences if a failure occurs due to a defect in system design for which
the AMISP defines and implements corrective measures. In such a case, hold time
shall be allowed in increments of 24 hours to allow verification of the corrective
action.
9.5.3 Test Duration and Criteria for Acceptance
After the elapse of [120 hours] of cumulative test time, the availability shall be
calculated. Should availability fall short of specified percentage as defined in Clause
9.6.1 of this Section, the AMISP may either (a) Continue the test by moving the starting
time of the test forward and continuing the test until the consecutive hours have been
accumulated and the specified availability has been achieved subject to maximum of 5
days, Or (b) the AMISP may restart the test for 120 hours.
To establish that all failures have been satisfactorily repaired prior to the end of the
availability test, no downtime, intermittent (hold time) failures, or more than one un-
commanded fail over shall have occurred within 48 hours of the test's conclusion.
9.5.3.1 Criteria for successful operation
The AMI system shall be designed to meet the system availability as defined
below:

Minimum System
S. No. System Availability
Requirements

1. Smart Meters 99.5%

2. DCU/ AP 99.5%

3. MDM 99.5%

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Section 6. Project Requirements

Minimum System
S. No. System Availability
Requirements

4. HES 99.5%

5. NOMC Hardware such as UPS, Router, etc. 99.5%

6. Utility and Consumer User Interface 99.5%

The total operational time shall not include the hold time. The system shall be considered
available as long as all the requirements defined under Clause 9.5 are available.
9.6 Operational Go Live
9.6.1 Conditions to Be Met for Operational Go Live
The Operational Go Live of the AMI system shall be considered as completion of the
SAT for [5%] or [25,000] of Smart Meters whichever is less (along with its related
hardware and software equipment) supplied installed and integrated. AMISP’s
obligations for Operational Go Live of the system shall be deemed to be met when
the following milestones are achieved:
a) Completion of training obligations pre-Operational Go-Live;
b) Supply, installation & integration of [5%] or [25,000] of Smart Meters of the
respective project as per the definition of Go-Live/ UAT specified therein
whichever is less (along with its related hardware and software equipment);
c) Successful completion of SAT for the quantity of Smart Meters as mentioned in
serial no (b) above;
d) Successful completion of system availability test for 120 (one hundred twenty)
hour. This shall be conducted on supplied systems under normal day-to-day
operating conditions. The test shall verify the reliability and integrity of the Field
devices, Central Systems, Communication & networking systems, database,
displays, report, and all communication interfaces.
e) Independent third-party cyber security audit
The Availability Test mentioned in Clause 9.6.1 (d) is meant for the initial supply as
mentioned in Clause 9.6.1 (b). For the subsequent lots of Smart Meters along with
associated equipment, only up to SAT will be required for operationalizing the lot.
9.6.2 Certification of Operational Go Live
Following the successful completion of System Availability Tests as per Clause 9.5
of this Section, the AMISP has to submit the following documentation to the Utility
Project Manager:
a. Utility certification of training obligations pre-Operational Go-Live
b. SAT and resolved variance reports of initial installation phase co-signed by the
QA/QC Manager and the Inspection and Test Manager.
c. Availability and resolved incident reports of System Availability Test signed by
QA/QC Manager
d. Initial third-party Cyber Security Audit Report

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Section 6. Project Requirements

Based on these submittals the utility shall check for the completeness and accuracy of
the submittals and issue Operational Go Live certificate to the AMISP in not more than
[3] days from the date of submittal. Commercial operation shall be effectivefrom
the date mentioned in this certificate.

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Section 6. Project Requirements

10. Project Management

Prior to AMI Project Implementation, the AMISP will prepare and submit a detailed project
implementation plan, in consultation with the Utility, to ensure smooth takeover of existing
Utility systems and any ongoing services under the scope of the AMI Project.
10.1 Project Implementation Plan would cover the following:
i. Understanding of Utility and its requirement with respect to Project implementation;
ii. Overall system architecture and system philosophy capable of scale-up;
iii. Details of proposed methodology;
iv. Schematic Diagram of Proposed System Configuration
v. Strategy for deployment of feeder-wise smart meters and communication
infrastructure
vi. Detailed bill of quantities for materials and services (including any special equipment)
necessary to meet the technical specifications, functional & performance requirements
vii. An approach paper documenting the interfaces for integration with existing and future
applications based on the information provided by utility
viii. Project team structure;
ix. Line of Credit / Source of funding and supporting documents;
x. Governance framework;
xi. Resource planning and estimation;
xii. Risk planning;
xiii. Quality Assurance/ Quality Control of the Program (including Testing and
Inspection);
xiv. Data Privacy Approach
xv. Cyber Security Approach;
xvi. Site Survey result;
xvii. Documents, Data Requirement Sheet, Drawing submission and approval;
xviii. Installation & Field update schedule;
xix. Repair and Maintenance Schedule including details on Spares Management;
xx. Training schedule;

10.2 Key Personnel

The AMISP shall appoint at least the following personnel dedicated for the AMI Project
a) Project Manager: She / he shall have the authority to make commitments and decisions
that are binding on the AMISP. Utility will designate a Nodal officer to coordinate all
project activities. All communications between the Utility and the AMISP shall be
coordinated through the project manager and nodal officer. Theproject manager should
be an expert in AMI Implementation including metering and related aspects, installation
and management of Smart Meters, communication network, last mile connectivity, HES
and MDM. The project managers shall be responsible for all communications between
other members of the project staffs including sub-contractors, if any.
b) System Integration Expert: An expert in System Integration covering application
software, hardware and network installation, integration design and ability to manage
multiple partners with different skill sets in different technology domains.

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Section 6. Project Requirements

c) Cyber Security Expert: An expert in cyber security related aspects covering planning
and implementing high level system security requirements, managing data privacy and
confidentiality, information flow through adequate authorizations, threat modelling
and security testing
d) Communication Protocol Expert: An expert in communication protocols and in
implementing applications using different communication technologies and ensuring
communication inter-operability across applications/functionalities
The project manager shall be responsible for bringing in the Cyber Security expert and
Communication Protocols expert at the appropriate stage in the project as and when
required.
10.3 Progress Report
A progress report shall be prepared by the AMISP for each month against the activities listed
in the project schedule. The report shall be made available to Utility on a monthly basis on a
mutually agreed schedule, e.g., the 5th day of each month. The progress report shall include
all the completed, ongoing and scheduled activities and transmittals issuedand received
for the month. The progress report will also highlight the risks to the project and plan for risk
mitigation.
10.4 Transmittals
Every document, letter, progress report, change order, and any other written transmissions
exchanged between the AMISP and the Utility shall be assigned a unique transmittal number.
The AMISP shall maintain a correspondence index and assign transmittal numbers
consecutively for all AMISP documents. The Utility will maintain a similar correspondence
numbering scheme identifying documents and correspondence that the Utility initiates.
10.5 Review Meeting
Progress meetings shall be scheduled by the Utility and attended by the AMISP each
reporting period to review progress of the project. Progress meetings shall be used to
review the progress report, written correspondence exchanged since the last meeting, and
open action items. The review meeting will also be used to discuss upcoming milestones,
support needed from the Utility, risk identified by the Program team, risk mitigationstrategies
and to make decisions for path forward.
The AMISP shall also attend technical meetings as and when required by the Utility to
discuss technical aspects of the project and to review Utility comments on documents. When
appropriate, these technical meetings shall be conducted as extensions to the progress
meetings.
10.6 Document Review and Approval Rights
To ensure that the proposed systems conform to the specific provisions and general intent
of the Specification, the AMISP shall submit documentation describing the systems to the
Utility for review and approval.
The Utility will respond with written comments to the AMISP within Fifteen (15) calendar
days after receipt of the documents. Documents requiring correction must be resubmitted
by the AMISP to the Utility within fifteen (15) calendar days. The Utility will respond to
resubmitted documents within seven (7) calendar days after receipt of the document. No
Project Implementation Schedule relief is to be implied for documents requiring correction
and resubmission to the Utility.
The Utility shall have the right to require the AMISP to make any necessary documentation
changes at no additional cost to the Utility to achieve conformance with the Specification.

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Section 6. Project Requirements

To help the Utility manage the review and approval of documents during any given period,
the AMISP shall stagger the release of documents over the time allocated in the project
schedule. The number and size of documents shall be factored into the document release
schedule.
11. Document Requirements
List of documents to be provided by the AMSIP to the Utility over the entire Contract period
has been provided below. The timelines for submission along with requirement of Utility
approval (if required) have also been provided herewith:

S. No. Documentation to be submitted Frequency Purpose0

A Pre-Operational Go-Live Phase (from the date of execution of the Contract till the
date of achievement of the Operational Go-Live of the AMI system)
1 A checklist of all documents on which approvals Once I
from utility or other agencies may be required;
2 Consumer engagement plan; Once I
3 Detailed Project Implementation Plan including Once A
verification of all integrations with external systems
as mentioned in this Contract and delineated in the
approach paper created for the purpose
4 Exit Management Plan Once A
5 Document/ drawings to indicate the following: Once I
i. Tentative location of devices/equipment for
setting up communication network with power
plan;
ii. Confirmation of adequacy of space and AC power
supply requirements.
iii. Additional items required for interconnection
with the existing/owner provided
equipment/facilities;
iv. Requirement of modification to existing earthing
arrangement of NOMC and locations where
communication equipment / devices etc. are to
be installed, if any.
6 As-Built Drawings Updated I
7 Quality Assurance Plan including the test plans for Once A
each stage of Testing.
8 Type test reports, Guaranteed Technical Parameters Once I
of components and associated document as per
Clause 9 of this section
9 Data Exchange Protocol Test Certificate [one per one Once I
lakh] smart meters
10 Consumer indexing as per the implemented AMI Updated I
system
11 Notice to Utility to witness Factory Acceptance Test Periodic I
12 Factory Acceptance Test Reports with category if Periodic I
any
0 I: Informational, no approval required from Utility, A: Approval required from Utility based on signed
documents submitted by AMISP,

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Section 6. Project Requirements

13 Notice to Utility to witness Field Installation and Once I

Integration Test
14 Field Installation and Integration Test Reports Once I
15 Notice to Utility to witness Site Acceptance Tests Periodic I
16 Site Acceptance Test Reports Periodic I
17 Progress report briefing the status of installation of Monthly I
meters and key challenges faced if any
18 Notice to Utility to witness System Availability Test Once I
19 System Availability Test Once I
20 Certification for Operational Go Live with following Once A
documentation:
i. SAT & resolved Variance Reports
ii. Availability & resolved incident Reports
iii. Completion of Training certificate
iv. Third party Cyber Security Audit
v. Document detailing security algorithm and
security key generation method
B Post-Operational Go-Live Phase (after the Operational Go-Live of the AMI system till
the end of Contract Period)
1 Monthly progress report briefing the status of Monthly I
installation of meters and key challenges faced if any
2 Reports as mentioned in this Contract which includes Monthly A
but not limited to the following:
i. Service Level Agreement (SLA) performance
report;
ii. Monthly progress report including problems that
arise with the installed AMI system (if any)
including any cyber security related issues and
corrective action taken by AMISP for the same.
iii. Reports mentioned in Clause 6 of the Section 6; Monthly I
iv. Cyber Security Audit Yearly I
v. Data Privacy Audit report; Yearly I
3 Change Requests / Change Notes Periodic A
4 Change Orders Yearly A
5 Operation and maintenance manual Updated I
6 Exit Management Plan Updated A

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Section 6. Project Requirements

12. Project Implementation Schedule

The Project Implementation Schedule for AMI system establishment and timelines for Related
Services milestones from date of execution of the Contract are given below:
<The above timelines are prepared considering an installation of 1-2 million Smart Meters. The
utility may appropriately change the timeline of the project in case of larger/ smaller deployments>

S. No. Milestone Timeline (in months)

1 Submission of detailed Project Within [60] days from the date of
Implementation Plan giving the compliance execution of the Contract
sheet along with the make and model of
various infrastructure, hardware & software
that are proposed for delivery and operations
incl.:
• Specification of System
• Architecture and Software Solution
2 Approval of detailed Project Within [15] days from the date of
Implementation Plan by Utility submission of Project
Implementation Plan.
3 Delivery, site installation, integration and Within [9] months from the date
operationalization of 100% of Feeder Meters of execution of the Contract
each with related hardware, software and
equipment
4 • Delivery, site installation and commission- Within [7] months from the date
ing of Network Operations cum Monitoring of execution of the Contract
Centre with related hardware, software and
equipment; and
• Delivery, site installation, integration and
operationalization of [5%] of Smart Meters
each with related meter box, service cable,
hardware, software and equipment and
successful operational go-live
5 Delivery, site installation, integration and Within [18] months from the date
operationalization of 50% of Smart Meters each of execution of the Contract
with related meter box, service cable,
hardware, software and equipment
6 Delivery, site installation, integration and Within [18] months from the date
operationalization of 100% of DT Meters each of execution of the Contract
with related hardware, software and
equipment
7 Installation Milestone Within [27] months from the date
of execution of the Contract
8 Certification of Installation Milestone in Within [15] days from the date of
accordance with the provisions of this Contract Installation Milestone.
by Utility
9 Operational period of the AMI system From Operational Go-Live till end
of the Contract Period

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Section 6. Project Requirements

S. No. Milestone Timeline (in months)

10 Transfer of AMI system to the utility At the end of Term of the
Contract in accordance with Exit
Management Plan provided in
Article 11.6 of GCC in Section 7

Installation Milestone
The “Installation Milestone” is defined as the milestone when installation and operational
installation is completed for the number of smart meters envisaged for the project. The AMISP is
expected to complete this Installation Milestone as per the table given above. The number of smart
meters envisaged may change through negative variations provided for in the Contract as mentioned
in Article 14 given in Section 7. If the AMISP completes the “Installation Milestone” ahead of
schedule, then the revised date shall be accepted as the date of achievement of “Installation
Milestone”.

In accordance with Clause 1.15 (w) of this Section, the Utility shall provide necessary clearance/
approval/ permits that are to be issued by it for initial 20% of contiguous electrical locations for
Smart Meter deployment along with related documentation within 6 (six) months from date of
execution of this Contract. Furthermore, the Utility shall provide necessary clearance/ approval/
permits to be issued by it for remaining contiguous electrical locations as well as non-contiguous
electrical locations for Smart Meter deployment along with related documentation on quarterly basis.
Utility shall endeavour to provide 20% of contiguous electrical locations cleared each quarter and
complete area within 18 (eighteen) months from date of execution of the Contract. TheUtility shall
issue a Notice no later than 7 days of expiry of time period specified above confirmingthe actual
number of meters for which clearance/ approval/ permits is available. If the Utility fails to issue the
necessary clearance and approvals or if the Utility acknowledges that no further consumer/feeder
locations are available for deployment within the allotted time, then the meter population for which
clearance/ approval/ permits is available shall be assumed as the number required for meeting the
“Installation Milestone”.

As and when the “Installation Milestone” is achieved by the AMISP, the Utility shall be obliged to
certify the milestone through a written communication giving the date and the meter population
installed and operationalized.

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Section 6. Project Requirements

13. Annexures
Annexure A Technical Specifications for Whole Current A.C. Single Phase Smart
Energy Meter
Scope
These specifications cover the design, manufacturing, testing, supply and delivery of AC whole
current, single phase, 2 wires Smart Energy Meter with bidirectional communication facility &
remote connect/disconnect switch. The meter shall communicate with Head End System (HES) on
any one of the communication technologies mentioned in IS16444 Part 1, as per the requirement of
the utility.
Basic Features
The Smart Meter would have the following minimum basic features-
• Measurement of electrical energy parameters
• Bidirectional Communication
• Integrated Load limiting /connect/disconnect switch
• Tamper event detection, recording and reporting
• Power event alarms as per IS 16444 Part 1
• Remote firmware upgrade
• Pre-paid features at MDM end (as per IS 15959 Part 2)
• TOD features
• Net Metering(kWh) features (optional as per requirement of utility)
• On demand reading

General standards applicable for meters

S. No. Standard No. Title

1 IS 13779 with latest AC Static Watt-hour Meter class 1& 2

amendments
2 IS 15884 with latest Alternating Current Direct Connected Static Prepayment
amendments Meters for Active Energy (Class 1 and 2)- Specification

3 IS 16444 Part 1 with latest A.C. Static Direct Connected Watt Hour Smart Meter
amendments Class 1 and 2- Specification

4 IS 15959 Part 1 & Part 2 with Data Exchange for Electricity Meter Reading, Tariff and
latest amendments Load Control-Companion Standards

Communication
Meter shall have the ability to communicate with Head End System (HES) on any one of the
communication technologies mentioned in IS16444 Part 1 (RF/PLCC /Cellular) in a secure manner.
The selection of communication technology should be as per the site conditions and as per design
consideration of AMI Implementing agency to meet the performance as per agreed Service Level
Agreements (SLAs). In case of Cellular based meter, the meter shall accommodate SIM card/ e-SIM

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Section 6. Project Requirements

of any service provider. In case of Plug-in type communication module, the meter shall log
communication module removal /non-responsive event with snapshot.
Remote connect/disconnect/load limiting: Remote Connect/disconnect/Load control facilities
would be as per IS 16444 part 1.

Other Specifications

Features Minimum Requirement of Features

The meters shall comply with IS 16444 Part 1 for all

Applicable Standards
requirements.

Reference Voltage As per relevant IS (240 V)

5-30 A
Current Rating
10-60 A
Category UC1
Starting Current As per IS 16444 Part 1
Accuracy Class 1.0 as per IS 16444 Part 1
Limits of error As per IS 16444 Part 1
Operating Temperature range As per IS 13779
Humidity As per IS 13779
Frequency As per IS 16444 Part 1
Influence Quantities As per IS 16444 Part 1
Power Consumption of meter As per IS 16444 Part 1
Current and Voltage Circuit As per IS 16444 Part 1
Running at No Load As per IS 16444 Part 1
Test output device As per IS 16444 Part 1

Meter Display As per IS 16444 Part 1

Name Plate & marking Meter
As per IS 16444 Part 1
Display
Parameters to be measured As per IS 16444 Part 1 / As per IS 15959 Part-2

Maximum Demand resetting As per IS 15959 Part 2

Time of Use registers As per IS 15959 part 2

Power Quality Information As per IS 15959 part 2

LED/LCD Indicators As per IS 16444 Part 1

Load Survey/Interval Data As per IS 15959 part 2
Tamper/ Event Recording As per IS 15959 part 2

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Section 6. Project Requirements

Features Minimum Requirement of Features

Measuring Elements As per IS 16444 part 1

Alarm As per IS 16444 Part 1/ 15959 Part 2

Load Control As per IS 16444 Part 1
Connect/Disconnect switch UC1 (As per IS 16444 part 1)
Status of load switch As per IS 16444 Part 1

Programmability As per IS 16444 Part 1

Communication As per IS 16444 Part 1

Data Exchange Protocol As per IS 16444 Part 1

Remote Firmware upgrade As per IS 15959 Part 2

Real Time Clock (RTC) As per IS 16444 Part 1/ IS 15959 Part1 & Part 2

Data Retention As per IS 16444 Part 1

Meter shall be supplied with separate battery backup

Battery Backup for RTC.
First Breath (power on) and Last
gasp (power off) condition
As per IS 16444 Part 1
detection and communication to
HES

The Smart Meters shall have a dedicated sealable slot

for accommodating plug-in type bi -directional
communication module which shall integrate the
Plug-in Communication Module respective communication technology (RF/PLCC/
Cellular) with the Smart Meters, leading to easy
adaptability for network interfaces (WAN/NAN). The
Plug-In module shall be field swappable/ replaceable.

Data display facility (auto/manual)

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Section 6. Project Requirements

o Current Balance Time

o Cumulative Active Energy kWh with legend.
o Current calendar month MD in kW with legend.
o Instantaneous voltage
o Instantaneous Phase current
o Instantaneous Load kW
o Instantaneous average Power Factor
These parameters should be displayed on the Meter Display continuously for a period of 10
seconds on Auto scroll.

▪ Scroll with Push-button

All Parameters mentioned under Auto-Scroll mode should be displayed. Additionally, the
following Parameters shall also be displayed:
• Internal diagnostics (display check)
• Meter Serial No.
• Cumulative Energy in kVArh Lag/ Lead with legend
• Cumulative Active Energy kWh TOD wise with legends.
• Cumulative Apparent Energy kVAh TOD wise with legends.
• Current month MD in kVAh with legends
• Last month cumulative kWh with legends
• Last month cumulative kVAh with legends
• Last month MD in kW with legends
• Last month Average Power Factor
• Current month Average Power Factor

Further, the Meter should display high resolution energy values with resolution of 3 digits before
decimal and 2 digits after decimal in push button mode

The meter’s display should return to default display mode (continues auto scroll) if push button is
not operated for more than 10 seconds. (The order of display may be revised as per requirement of
the utility). Meter display should not go into sleep mode during Power-On condition.

Anti-tamper features
The meter shall continue recording energy under tamper conditions as defined in IS 15959 Part
2 and would log the event and send alarm at Head End System after detection of the defined
tamper features as per IS 15959 Part 2.

Type Tests & Test Certificates

Smart Meter shall be type tested for all the tests as per relevant parts of IS 16444 (latest versions)
and certified by Indian Standard wise list of BIS recognized labs as available at
https://bis.gov.in/index.php/laboratorys/list-of-bis-recognized-lab/. The number of sampling for
testing of meters and criteria for conformity would be as per IS 16444 (as amended up to date).
Necessary copies of test certificates shall be submitted as per agreement with the utility.

Routine & Acceptance Tests

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Section 6. Project Requirements

The Factory Acceptance and Routine tests shall be carried out as per IS 16444 Part 1.

General & Constructional requirements

Meter shall be BIS marked as per IS 16444 Part 1. General & construction requirement shall be as
per IS 16444/IS 13779

Meter base & cover - Meter base & cover shall be as per IS 16444 Part1 / IS 13779. The meter Base
& cover shall be ‘Break to open’ design. The material for meter base and cover shall be made of
high-grade polycarbonate.
The meter Base & cover shall be ultrasonically welded / Chemically welded or other suitable
bonding technology and it will not be possible to remove the cover from the base without evidence
of damage
Terminal block & cover - As per IS 16444 Part 1/IS 13779

Design
Voltage circuit, sealing arrangement, terminal block, terminal cover, and nameplate etc. shall be
in accordance with IS-16444 Part 1(latest version).
The meter shall be compact and reliable in design, easy to transport and immune to vibration and
shock involved in transportation and handling.

Name plate and marking

The name plate on the meter should be clearly visible, effectively secured against removal and
indelibly/distinctly marked in accordance with relevant IS. In addition, “Name of the Utility”,
purchase order no. & year/month of manufacturing shall be provided on the name plate. The rating
plate information shall be as per relevant IS.
Connection diagram: As per IS 16444 Part 1

Fixing arrangements
The meter shall be mounted type. The Meter should have three fixing holes, one at top and two
at the bottom. The Top hole should be such that the holding screw is not accessible to the consumer
after fixing the meters. The lower screws should be provided under sealable terminal cover.

Sealing arrangement:
Arrangements shall be provided for proper sealing of the meter cover so that access to the working
parts shall not be possible without breaking the seal. The sealing arrangement and number of seals
shall be as per relevant IS/ requirement of utility.

Meter box:
The Meter Box if required by utility/purchaser, would be provided as per requirement of the utility/
purchaser and the material of the Meter Box should be such that it does not hamper communications.

Packing
The meters shall be suitably packed for vertical/horizontal support to withstand handling during
transportation. The meter shall be packed appropriately to ensure safe transportation, handling,
identification, and storage. All packing materials shall be as per environment law in force. The
primary packing shall ensure protection against humidity, dust, grease and safeguard the

256
Section 6. Project Requirements

meter’s performance until its installation. The secondary packing shall provide protection during
transportation. The packing case shall indicate “Fragile in nature” and direction of placement of box.
The packing shall indicate marking details like Manufacturer’s name, S. No. of meters, quantity etc.

Transportation

• The meter shall be compact in design. The meter block unit shall be capable of withstanding
stresses likely to occur in actual service and rough handling during transportation.
• The meter shall be convenient to transport and immune to shock and vibration during
transportation and handling.
• The meter should not be exposed to undue shock and mishandling during transportation.
• The stacking of box inside transport media should be such as to avoid their free movement.
• The packing should also be protected from rain and dust by transport media.
• The AMISP shall be responsible for any damage during transit due to inadequate or improper
packing.

Testing and Manufacturing Facilities at Manufacturer’s Place

The manufacturer shall have facilities of conducting Acceptance Testing as per IS 16444 Part 1.

Inspection
• The meters shall be sealed as per the mutual agreement of the supplier and the purchaser
• The utility/ purchaser may inspect the meter randomly as per sampling plan for acceptance test
as per IS 16444 Part 1. The meters shall be tested for acceptance test as per IS 16444 Part1

S.No Description Units As Furnished

by Bidder
1 Type of meter
2 Accuracy Class of the meter
3 Ib & Imax A
4 a. Operating Voltage for meter V
b. Operating Voltage with communication unit
functionality
5 Operating Frequency Hz
6 Power Consumption and Burden
7 Starting Current mA
8 Short time over current A
9 Influence of heating
10 Rated impulse withstand voltage KV
11 AC withstand Voltage for 1 min KV
12 Insulation resistance M ohm
a) Between frame &Current, voltage circuits
connected together:

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Section 6. Project Requirements

S.No Description Units As Furnished

by Bidder
b) Between each current (or voltage circuit) & each and
every
other circuit.
13 Mechanical requirement as per IS 13779
14 Resistance to heat and fire (As per specification)
15 Degree of protection
16 Resistance against climatic influence (as per IS 13779)
- Storage temperature - 25 to 70 Deg as per IS 13779,
2020 (
-Operating temperate -10 to 55 Deg as per IS 13779,
2000 ( out door)

Meter OEM to produce data sheet of components, if so

required during detailed engineering, from component
manufacturers indicating temperature range.
17 Electromagnetic Compatibility (EMC)
18 Accuracy requirements (As per IS 13779
19 Power factor range
20 Energy measurement
21 Connection Diagram for system on terminal cover Yes/No
22 Self-diagnostic feature
23 Initial startup of meter (meter shall be fully functional
within 5 sec after reference voltage is applied to the
meter terminals)
24 Terminal block
a)Depth of the Terminal holes mm
b) Internal diameter of terminal holes mm
c) Clearance between adjacent terminals mm
25 Communication capabilities as per clause 1.4.36
26 Immunity against abnormal Magnetic influence, as
defined in Clause 1.4.37
27 Immunity against ESD as defined in clause 1.4.37
28 DC Immunity as defined in clause 1.4.38
29 Abnormal and tamper Conditions as per Yes/No
Table 4 - Tamper Event Details for Single Phase Smart
Meters
30 Grade of material for
a) Meter base
b) Meter cover

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Section 6. Project Requirements

S.No Description Units As

Furnished
by Bidder
c) Terminal block
d) Terminal cover
31 Tamper counts
32 Recording forward energy in all conditions as per Yes/No
Annexure - 1 (including current/potential reversal)
33 Makes of all components used in the meter to be Yes/No
Provided
34 Non-Volatile memory (Retention period)
35 Measuring elements used in the meter
36 Power supply to circuit in case of supply failure
37 Display of measured values Yes/No
38 LCD display (Type and viewing angle)
39 Pulse rate Imp/
kWh,
40 Name plate marking Yes/No
41 Routine test certificates Yes/No
42 Acceptance test certificates Yes/No
43 Type test certificates Yes/No
44 Guarantee certificates Yes/No
45 Output Device (LEDs) As per clause Error! Reference Yes/No
Source
46 Make of Disconnector switch
47 Disconnector Technical particular as per Specification Yes/No
clause 1.4.35
48 Terminal Screw dia.
49 Allen Screw head size (Terminal Screw)
50 Fire retardant category of the material
a. Meter body
b. Terminal block

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Section 6. Project Requirements

Annexure B Technical Specifications for Whole Current A.C. Three Phase Smart
Energy Meter

Scope
The specification covers the design, manufacturing, testing, supply, and delivery of AC whole current 3
phase 4 wires Smart Energy Meter with bidirectional communication facility suitable for Advanced
Metering Infrastructure (AMI) with connect/disconnect switch. The meter shall communicate with
Head End System (HES) on any one of the communication technologies mentioned in IS16444 Part 1,
as per the requirement of the utility / authorized system integrator.
Basic Features
The Smart Meter would have the following minimum basic features-
• Measurement of electrical energy parameters
• Bidirectional Communication
• Integrated Load limiting switch /relay
• Tamper event detection, recording and reporting
• Power event alarms as per IS 16444 Part 1
• Remote firmware upgrade
• Pre-Paid features at MDM end (as per 15959 part 2)
• TOD feature
• Net Metering(kWh) features (optional as per requirement of utility)
• On demand reading
General standards applicable for meters

S. No. Standard No. Title

IS 13779 with latest

1 AC Static Watt-hour Meter class 1& 2
amendments

IS 15884 with latest Alternating Current Direct Connected Static Prepayment

2
amendments Meters for Active Energy (Class 1 and 2)- Specification

IS 16444 Part 1 with A.C. Static Direct Connected Watt Hour Smart Meter
3
latest amendments Class 1 and 2- Specification

IS 15959 Part 1 & Part 2 Data Exchange for Electricity Meter Reading, Tariff and
4
with latest amendments Load Control-Companion Standards

Communication
Meter shall have the ability to communicate with Head End System (HES) on any one of the
communication technologies mentioned in IS16444 Part 1 (RF/PLC/ Cellular) in a secure manner.
The selection of communication technology should be as per the site conditions and as per design
requirement of AMI Implementing agency to meet the performance as per agreed Service Level

260
Section 6. Project Requirements

Agreements (SLAs). In case of Cellular based meter, the meter shall accommodate SIM card/ e-
SIM of any service provider. The meter shall log the removal of the plug-in type communication
module removal /nonresponsive event with snapshot.
Remote connect/disconnect/load limiting: Remote Connect/disconnect/Load control facilities
would be as per IS 16444 part 1.

Other Specifications
Features Minimum requirement of features
The meters shall comply with IS 16444 Part 1 for all
Applicable Standards
requirements.
Reference Voltage As per relevant IS
Current Rating 10-60 A / 20-100 A
Category UC1
Starting Current As per IS 16444 Part 1
Accuracy Class 1.0 as per IS 16444 Part 1
Limits of error As per IS 16444 Part 1
Operating Temperature range As per IS 13779
Humidity As per IS 13779
Frequency As per IS 16444 Part 1
Influence Quantities As per IS 16444 Part 1
Power Consumption of meter As per IS 16444 Part 1
Current and Voltage Circuit As per IS 16444 Part 1
Running at No Load As per IS 16444 Part 1
Test output device As per IS 16444 Part 1
Meter Display As per IS 16444 Part 1
Name Plate & marking Meter
As per IS 16444 Part 1
Display
Parameters to be measured As per IS 16444 Part 1 / As per IS 15959 Part-2
Maximum Demand resetting As per IS 15959 Part-2
Time of Use registers As per IS 15959 Part-2
Power Quality Information As per IS 15959 Part-2
LED/LCD Indicators As per IS 16444 Part 1
Load Survey/Interval Data As per IS 15959 Part-2
Tamper/ Event Recording As per IS 15959 Part-2
Measuring Elements As per Is 16444 Part 1
Alarm As per IS 16444 Part 1 / As per IS 15959 Part-2
Load Control As per IS 16444 Part 1
Connect/Disconnect switch UC1 as per IS 16444 Part 1
Status of Load switch As per IS 16444 Part 1

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Section 6. Project Requirements

Features Minimum requirement of features

Programmability As per IS 16444 Part 1
Communication As per IS 16444 Part 1
Communication Protocol As per IS 16444 Part 1
Remote Firmware upgrade As per IS 15959 Part-2
As per IS 16444 Part 1 /
Real Time Clock (RTC)
IS 15959 Part 1 & Part 2
Data Retention As per IS 16444 Part 1
Meter shall be supplied with adequate separate battery
Battery Backup
backup for RTC.
First Breath (Power on) and
Last gasp (Power off) condition
As per IS 16444 Part 1
detection and communication to
HES
The Smart Meters shall have a dedicated sealable slot for
accommodating plug-in type bi -directional communication
module which shall integrate the respective communication
Plug-in Communication Module technology ( RF/PLC/ Cellular) with the Smart Meters,
leading to easy adaptability for network interfaces
(WAN/NAN).The Plug-In module shall be field swappable/
replaceable.

Data display facility (auto/manual)

As per IS 16444. However minimum requirement should include the following:
Data Display shall be in two modes-
1. Auto Scroll
2. Scroll with Push Button
The display parameters shall be:
▪ Auto Scroll
• Display Check
• Date and Time
• Last Recharge Amount
• Last Recharge Time
• Current Balance Amount
• Current Balance time
• Cumulative Active Energy kWh with legend.
• Cumulative Apparent Energy kVAh with legend.
• Current month MD in kW with legend.
• Current month average Power Factor

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Section 6. Project Requirements

• Instantaneous voltage VRN

• Instantaneous voltage VYN
• Instantaneous voltage VBN
• Instantaneous current IR
• Instantaneous current IY
• Instantaneous current IB
• Instantaneous current IN
• Instantaneous Load kW and kVA
• Instantaneous average Power Factor
These parameters should be displayed on the LCD/LED continuously for a period of 10 seconds
on Auto scroll.

▪ Scroll with Push-button

All Parameters mentioned under Auto-Scroll mode should be displayed. Additionally, the following
Parameters shall also be displayed:
• Internal diagnostics (display check)
• Meter Serial No
• Cumulative Energy in kVArh Lag/ Lead with legend
• Cumulative Active Energy kWh TOD wise with legends.
• Cumulative Apparent Energy kVAh TOD wise with legends.
• Current month MD in kVA with legends
• Last month cumulative kWh with legends
• Last month cumulative kVAh with legends
• Last month MD in kW with legends
• Last month Average Power Factor

Further, the Meter should display High Resolution energy values with resolution of 3 digits before
decimal and 2 digits after decimal in push button mode.

The meter’s display should return to default display mode (continues auto scroll) if push button is not
operated for more than 10 seconds. (The order of display may be as per the requirement of utility).
Meter display should not go in to sleep mode during Power-On condition.

Anti-tamper features
The meter shall continue working under tamper conditions as defined in IS 15959 Part 2 and
would log the event and send alarm at Head End System after detection of the defined tamper
features as per IS 15959 Part 2.

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Section 6. Project Requirements

Type Tests & Test Certificates

Smart Meter shall be type tested for tests as per relevant parts of IS 16444 (latest versions) and
certified by Indian Standard wise list of BIS recognized labs as available at
https://bis.gov.in/index.php/laboratorys/list-of-bis-recognized-lab/. The number of sampling for
testing of meters and criteria for conformity would be as per IS 16444(as amended up to date).
Necessary copies of test certificates shall be submitted as per agreement with the utility.

Routine & Acceptance Tests

The Factory Acceptance and Routine tests shall be carried out as per IS 16444 Part 1.

General & Constructional requirements

Meter shall be BIS marked as per IS 16444 Part 1. General & construction requirement shall be as
per IS 16444/IS 13779

Terminal block & cover - As per IS 16444 Part 1/IS 13779

Design
Voltage circuit, sealing arrangement, terminal block, terminal cover and nameplate etc. shall be in
accordance with IS-16444 Part 1 (latest version). The meter shall be compact and reliable in design,
easy to transport and immune to vibration and shock involved in transportation andhandling

Name plate and marking

The meter should bear a name plate clearly visible, effectively secured against removal and
indelibly/distinctly marked in accordance with relevant IS. In addition, “Name of the Utility”,
purchase order no. & year/month of manufacturing shall be provided on the meter name plate. The
rating plate information shall be as per relevant IS.

Connection diagram: As per IS 16444 Part 1

Fixing arrangements:
The meter shall be mounted type. The Meter should have three fixing holes, one at top and two at
the bottom. The Top hole should be such that the holding screw is not accessible to the consumer
after fixing the meters. The lower screws should be provided under sealable terminal cover. The
requisite fixing screws shall be supplied with each meter.

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Section 6. Project Requirements

Meter box:
The Meter Box if required, would be provided as per requirement of the utility/ purchaser and the
materialof the Meter Box should be such that it does not hamper communications.

Packing

• The meters shall be suitably packed for vertical/horizontal support to withstand handling during
transportation.
• The meter shall be packed appropriately to ensure safe transportation, handling, identification
and storage.
• All packing materials shall be as per environment law in force. The primary packing shall
ensure protection against humidity, dust, grease and safeguard the meter’s performance until
its installation.
• The secondary packing shall provide protection during transportation.
• The packing case shall indicate “Fragile in nature” and direction of placement of box.
• The packing shall indicate marking details like Manufacturer’s name, meters #s, quantity, etc.

Transportation

Testing and Manufacturing Facilities at Manufacturer’s Place

The manufacturer shall have facilities of conducting Acceptance Testing as per IS 16444
Part 1.

Inspection

• The meters shall be sealed as per the mutual agreement of the supplier and the purchaser
• The Utility/ purchaser may inspect the meter randomly as per sampling plan for acceptance test
as per IS 16444 Part 1. The meters shall be tested for acceptance test as per IS 16444 Part1

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Section 6. Project Requirements

Annexure C Three phase CT operated alternating current Smart Meter of Accuracy

Class 0.5S ( DT Meter, LT-CT Meter, etc.)

C.1 General Standards Applicable for Meter

Unless otherwise specified elsewhere in this specification, the performance and testing of
the meters shall conform to the following standards and amendments/revisions thereof.

Sl. No. Standard No. Title

AC Static Transformer Operated Watt-hour and
IS 16444: Part 2 with latest
1 VAR-Hour Smart Meters, class 0.2S, 0.5S and
amendments
1S
CBIP- Publication 325 with latest Standardization of AC Static Electrical Energy
2
amendments Meters
CBIP Technical report no. 111 with Specification for Common Meter Reading
3
latest amendments Instrument
Basic Environmental Testing Procedures for
4 IS:9000 with latest amendments
Electronic & Electrical Items.
Degrees of protection provided by enclosures
5 IS 12063 with latest amendments
of electrical equipment.
IS 14451, Part-2: 1999 with latest Telemetering for consumption and demand.
6
amendments Direct digital transfer of meter values.
IS 4905: 1999 with latest
7 Methods for Random sampling.
amendments
Specifications for Testing Equipment for AC
8 IS 12346 with latest amendments
Energy meter.
Data exchange for electricity meter reading,
IS 15959 Part 3 (as applicable)
9 tariff and load control: Companion
with latest amendments
specification

C.2 Communication
Meter shall have ability to communicate with HES on any one of the technologies mentioned
in IS 16444 (RF/Cellular/PLC) in a secure manner. The selection of communication
technology should be as per the site conditions and as per design requirement of the AMISP
to meet the Service Level Agreements (SLAs). In case of cellular based meter, the meter
shall accommodate SIM Card / e-SIM of any service provider. The meter shall log the
removal of the plug-in type communication module removal /nonresponsive event with
snapshot.

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Section 6. Project Requirements

C.3 Other Specifications

Particulars Specifications
The meters shall comply with IS 16444: Part2 for all
Applicable Standards requirements except for those parameters which have been
specifically mentioned to be otherwise in this specification.
Reference Voltage [As per relevant IS]
Current Rating Ib 5A
Starting Current As per IS 16444: Part2
Accuracy Class 0.5S as per IS 16444: Part 2
Limits of error As per IS 16444: Part 2
Operating Temperature
As per IS 16444: Part 2
range
Humidity As per IS 16444: Part 2
Frequency As per IS 16444: Part 2
Influence Quantities As per IS 16444: Part 2
Power Consumption of meter
excluding communication As per IS 16444: Part 2
module
Current and Voltage circuit As per IS 16444: Part 2
Running at No Load As per IS 16444: Part 2
Test output device As per IS 16444: Part 2
Meter Display As per IS 16444: Part 2
Time of Use
(In case of net-meter both As per IS 15959: Part 3 (as applicable)
export & import parameters to
be measured)
Parameters to be measured As per IS 16444: Part 2 / IS 15959: Part 3 (as applicable)
Power Quality Information As per IS 15959: Part 3 (as applicable)
Maximum Demand As per IS 15959: Part 3 (as applicable)
Load Survey/Interval Data As per IS 15959: Part 3 (as applicable)
LED/LCD
As per IS 16444: Part 2
Indicators
Tamper/Event recording As per IS 15959: Part 3 (as applicable)
Alarm As per IS 16444 / IS 15959: Part 3 (as applicable)
Measuring Elements As per IS 16444: Part 2

The meter shall continue working under tamper conditions as

defined in IS 15959 Part 3 and would log the event and send alarm
Anti-Tamper features
at HES after logging of the defined tamper features as per IS 15959
Part 3.

Programmability As per IS 16444: Part 2

Communication As per IS 16444: Part 2

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Section 6. Project Requirements

Particulars Specifications
Communication Protocol As per IS 15959: Part 3 (as applicable)
Real time clock (RTC) As per IS 16444: Part 2 / IS 15959: Part 3 (as applicable)
Data Retention As per IS 16444: Part 2

Battery Backup Meter shall be supplied with separate battery backup for RTC.

As per IS 16444: Part 2 (as applicable)

However minimum requirement should include the following:
Data Display shall have following features:
• High Resolution (Shall display energy values with
Data display facility resolution of 2 digits before decimal and 3 digits after
(manual/Auto) decimal.
• The Push button for manual scrolling in addition to
auto scrolling with a persistence time of 10 seconds
for each parameter shall be provided.
Display of data as per IS 16444 (Part 2)
Remote Firmware Upgrade As per IS 15959: Part 3 (as applicable)

The Smart meter should have the provision of sensing digital inputs
via DI (Digital Input) port provided at the terminal block. The smart
meter should register the digital input(s) sensed, upon reaching
respective threshold (configurable) and the event shall be
communicated to HES. The OBIS code required for this shall be
provided during detailed engineering.
The requisite power supply requirement (AC to DC auxiliary supply/
Digital Input (DI) charger) for the DI should be made internal to the smart meter itself.
In case the same is not feasible to be provided, bidder should provide
external power supply with following specifications.
a) Input voltage: 63.5V AC
b) Operating voltage: 12V DC
c) Contact Rating: 5A Continuous @30V DC, 25A for 3 sec
No. of DIs - 04 Nos. DI for 4V(DC), 10 mA

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Section 6. Project Requirements

Annexure D Three phase CT/PT operated alternating current Smart Meter of Accuracy Class
0.5S/ 0.2S (as required) –Feeder Meter, Boundary Meter, HT Consumers,etc.

D.1 General Standards Applicable for Meter

Unless otherwise specified elsewhere in this specification, the performance and testing of
the meters shall conform to the following standards and amendments/revisions thereof.

Sl. No. Standard No. Title

D.2 Communication
Meter shall have ability to communicate with HES on any one of the technologies mentioned
in IS 16444 (RF/Cellular/PLC) in a secure manner. The selection of communication
technology should be as per the site conditions and as per design requirement of the AMISP
to meet the Service Level Agreements (SLAs). In case of cellular based meter, the meter
shall accommodate SIM Card / e-SIM of any service provider. For installation on Feeders,
if cellular, the meter shall accommodate dual SIM Card / e-SIM of any service
provider/multinetwork or dual-profile SIM. The meter shall

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Section 6. Project Requirements

log the removal of the plug-in type communication module removal /nonresponsive event
with snapshot.
D.3 Other Specifications

Particulars Specifications
The meters shall comply with IS 16444: Part2 for all
Applicable Standards requirements except for those parameters which have been
specifically mentioned to be otherwise in this specification.
Reference Voltage [As per relevant IS]
Current Rating Ib 5A/ 1A (as applicable)
Starting Current As per IS 16444: Part2
Accuracy Class 0.5S or 0.2S as per IS 16444: Part 2
Limits of error As per IS 16444: Part 2
Operating Temperature
As per IS 16444: Part 2
range
Humidity As per IS 16444: Part 2
Frequency As per IS 16444: Part 2
Influence Quantities As per IS 16444: Part 2
Power Consumption of meter
excluding communication As per I S 16444: Part 2
module
Current and Voltage circuit As per IS 16444: Part 2
Running at No Load As per IS 16444: Part 2
Test output device As per IS 16444: Part 2
Meter Display As per IS 16444: Part 2
Time of Use
(In case of net-meter both As per IS 15959: Part 3 (as applicable)
export & import parameters to
be measured)
Parameters to be measured As per IS 16444: Part 2 / IS 15959: Part 3 (as applicable)
Power Quality Information As per IS 15959: Part 3 (as applicable)
Maximum Demand As per IS 15959: Part 3 (as applicable)
Load Survey/Interval Data As per IS 15959: Part 3 (as applicable)
LED/LCD Indicators As per IS 16444: Part 2
Tamper/Event recording As per IS 15959: Part 3 (as applicable)
Alarm As per IS 16444 / IS 15959: Part 3 (as applicable)
Measuring Elements As per IS 16444: Part 2

The meter shall continue working under tamper conditions as

defined in IS 15959 Part 3 and would log the event and send alarm
Anti-Tamper features
at HES after logging of the defined tamper features as per IS 15959
Part 3.

Programmability As per IS 16444: Part 2

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Section 6. Project Requirements

Particulars Specifications
Communication As per IS 16444: Part 2
Communication Protocol As per IS 15959: Part 3 (as applicable)
Real time clock (RTC) As per IS 16444: Part 2 / IS 15959: Part 3 (as applicable)
Data Retention As per IS 16444: Part 2

Battery Backup Meter shall be supplied with separate battery backup for RTC.

As per IS 16444: Part 2 (as applicable)

However minimum requirement should include the following:
Data Display shall have following features:
• High Resolution (Shall display energy values with
Data display facility resolution of 2 digits before decimal and 5 digits after
(manual/Auto) decimal.
• The Push button for manual scrolling in addition to
auto scrolling with a persistence time of 10 seconds
for each parameter shall be provided.
Display of data as per IS 16444 (Part 2)
Remote Firmware Upgrade As per IS 15959: Part 3 (as applicable)

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Section 6. Project Requirements

Annexure E System Sizing Requirement

E.1 Sizing Parameter
The system shall be designed as per the technical parameters defined in this specification and as
specified in this Annexure.
The AMI system (MDM, Historian, NMS etc.) shall be suitably sized based on expansion
requirements mentioned in Article 14 of Section 7.

CSP should offer auto-scaling of the compute resources based on the defined threshold of resource
utilization. There should be a minimum and maximum limit defined for auto-scaling for a workload.

This memory utilization includes the memory used for storage of data (including expansion
requirement defined in above para) for the defined duration as specified in the Technical
Specification. The system architecture and the network design shall have the ability to handle the
growth with respect to functions, and user as defined.

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Section 6. Project Requirements

Annexure F General requirement for common pluggable communication module for Smart
Meters
Considering that the new Smart Meters may use different types of communication technologies
(RF/PLCC/Cellular, etc.), thus in order to enable different communication modules to be used in the
same meter, it is necessary to use a universal interface and a particular size irrespective of the choice
of communication technology that defines the dimensions of the communication slot as well as
physical placement and location of connectors. The following example recommendations will go a
long way in assuring interoperability whilst still complying with the provisions of IS 16444 and IS
15959 standards:
Part I
1. Recommended Module Placement location
In order to improve the Radio Performances of any of the wireless technologies encompassing
but not limited to Cellular, RF and / or RF mesh, it is recommended to place the communication
module anywhere on the accessible part of the meter. This will also enable an easy approach to
improve antennae performances.
2. Meter shall have the means of tamper detection to record the event(s) of the removal of the
communication module set from the meter, irrespective of whether the meter is in power on (has
supply) or powered off (no supply) condition.
3. The Module shall be hot swappable and shall fit snugly inside the meter box, so that the same
IP class of the meter is maintained.
4. A transparent cover may be used for the purpose,
a. To have a sealing arrangement with the meter body as well as
b. For easy viewing of LED indicators and antenna assembly without having to open
the cover.
Part II
AC power interface:
In the event of PLC communication being chosen as the only or one of the choices, the following
arrangement of connector and pinouts need to be provisioned on the communication module.
Female connector
1. Front View:

Single phase meter

Poly phase meter

2、Top View:

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Section 6. Project Requirements

Single phase meter

Poly phase meter

3、Side View:

Pin to Pin distance should be: 7.62mm (Standard Pin connector)

Communication interface:
The meter shall have a slot of an appropriate size to allow for the pluggable communication
module (such as but not limited to NAN /WAN, dual mode RF, Dual Technology, cellular etc.) to
be fit in to the meter. The meter shall provide a 14-pins Female socket connector (2*7pin, 2.54mm).
The socket shall be selected and positioned to ensure that the male pins on the communication
module can connect reliably and easily connect with the female contactors on the meter.
Female connector
1. Front View：

2. Top View:

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Section 6. Project Requirements

3. Side View:

PIN Outs may be provided as per below details

Pin No Name Input/output Description
1 Reserved / /
2 Reserved / /
3 Power EN Output Control the module’s power supply
4 Reserved / /
5 Reserved / /
6 Meter TXD Output To Module UART port RXD, Min.38400
7 Meter RXD Input From Module UART port TXD, Min.38400
8 Reserved / /
9 RTS Input Input digital signal from module
10 RST Output Reset signal for module
11 CTS Output Output digital signal to module
12 +Vdc Power As per IS16444
13 GND Common Ground Reference Potential
14 GND Common Ground Reference Potential

Part III
The following reference size may be adhered to irrespective of a single or multiple communication
options provisioned on the same module. This standard form factor and dimensions will enable
physical and functional interoperability with different makes of meters.
A. Module 3-D views (For Representational Purpose Only)

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Section 6. Project Requirements

1. Module in meter (Top View) 2. 3D View

4. Back View

3. Front View

5. Side View 6. Top View

7. Bottom View

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Section 6. Project Requirements

B. Module Dimensions
Overall view of the module:

Overall view of the module’s PCBA:

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Section 6. Project Requirements

Notes: Module Reference Sizes: unit mm.

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Section 6. Project Requirements

Annexure G Details of ESB Architecture

<Utility to provide the details>

S. No. Parameters Description

1 Architecture Design
2 Core Functionalities
3 Implementations

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Section 6. Project Requirements

Annexure H Future Demand Response Program Use Cases for Reference

The objective of the Demand Response is to optimal utilization of energy resources by uniform
distribution of load across the day, to save additional investment in capacity addition within the
utility, improved access of power to rural areas, reduction in technical losses, enhanced consumer
satisfaction by load curtailment in place of load shedding.

S. Functional
Description of Functional requirement
No. requirement
System will determine based on day ahead schedule for available
generation capacity and load forecasting the load curtailment events.
Load Curtailment
Advance notice will be sent to a group of consumers affected by this
1. event in place of
load curtailment. DR system will send the load curtailment command
Load Shedding
to the MDM. The MDM will forward this command to the appropriate
AMI Head-End.
Once the consumer is set up with all the devices necessary, the
DR Program consumer details will be sent to DR system. Premium charges for
2.
Commencement assured power supply with SLA and/or Rebates and incentives can
be given to consumers who participate in DR programs.
Utility shall be able to send real-time pricing signals to end
3. Real time Pricing
consumers/ AMI system
Utility limits consumer’s load due to reasons like exceeding contract
load
Curtailment due
4. to Contract Alarms (visual and audio) shall be provided in case of load violation
Violation (in home device, Email, SMS etc.). The billing system shall be
notified of the load violation, and the corresponding charges shall be
applied to consumer (based on tariff rules).
In every 15-minute interval Meter data should be captured,
Demand side Confirmation of action taken for demand response should be
6.
Management mentioned as well as monitoring of historical Consumer Load Profile
should be done.
Daily Meter Reading, Status and associated details capturing for
records of consumer consumption data, TOU details, real time trends
Load Monitoring
7. and Load profile Details. Along with this whenever there is a load
at Demand side
violation event recorded in the meter, the information is sent to the
control center
Utility calls a Direct Load Control Event using the Peak Load
Initiate Direct
Management (PLM) Application and executes through head-end by
8. Load Control
sending a load control signal to Smart Appliances thru HAN/Smart
Event
Meter or other means
Register and Interval based accounting:
Register based
Register based accounting supports requirements for prepaid energy
accounting based on register reads.
Energy It includes billing cycle data services that deliver billing determinants
9. accounting via an interface to CIS/Billing on the billing cycle date and onrequest
system when special reads are required. A Billing Determinant Calculator
provides the flexibility to compute the billing determinantvalues based
on utility defined formulas. Formulas are built around logical and
arithmetic operators, and can contain other billing
determinants, constants, and consumer functions.

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Section 6. Project Requirements

S. Functional
Description of Functional requirement
No. requirement
Bi-directional
MDM should support bi-directional metering by processing the
delivered and received channels for a given meter in two separate
channels.
Net Metering (using Virtual channel)
MDM should support net metering by processing the delivered and
received channels from the meter/recorder and calculating a net
amount. The calculated net will be stored onto a virtual channel. MDM
should provide full tracking, management, and storage ofusage data
related to each data channel. This allows summation of usage data
separately for each data channel.
Usage Calculated from Register Reads
MDM can create usage data from register reads received from AMI
systems or gathered manually through HHUs. MDM will calculate the
difference between the current bill period register read and the
previous bill period register read, applying the ratio required
converting to the correct kWh usage. Rollover conditions are also
considered when computing usage. The calculated usage is stored in
the billing table and accessible to all applications that require the data.
Interval Billing:
The Interval Billing should include all of the functionality offered in
the Register Billing in addition to support Advanced Billing
Determinants (ABD) calculated from interval reads.
As interval data is retrieved by the AMI systems, the Advanced Billing
Determinant (ABD) engine should process the interval reads into daily
and billing cycle usage-based billing determinants (as compared to
register-based billing).
For example, if 15 min interval data is retrieved by the system, MDM
calculates the proper billing determinant which is based on RTP/
Time-of-Use (TOU) tariff, then ABD engine will make this
computation based on tariff configuration data in the database. Then it
stores this daily data set (RTP/TOU values with usage details for
each), along with the interval data in the Metered Usage Data
Repository (MUDR). On each billing cycle, the ABD engine will
summarize the RTP/TOU and demand data for each period over the
requested billing span and deliver these billing determinants to the
billing system. By performing the billing determinant summations
daily, MDM support end-user presentation of "month-to-date"
information as well as spread computational loads over time
(including weekends).

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Section 6. Project Requirements

Annexure I Conditions/protocols for auto-disconnections

b) The auto-disconnection shall not be allowed during gazetted holiday / national holidays and
during night-time

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Section 6. Project Requirements

Annexure J AMI system availability

AMI system issues and availability are flagged at three different severity levels.
a) Severity 1 is the most critical being a complete system level failure or breach of IT
policies and requiring urgent and immediate attention.
b) Coverage under severity 2 are outages that do not cause any immediate disruption but
subsequently may result into severity 1 outage.
c) Severity 3 are those issues / problems / outages which are neither of an emergency nor
priority level as grouped under severity level 1 or 2.
The AMISP shall implement an appropriate online SLA Application (as elaborated in Clause 7.7
of this Section) for problem/defect reporting and tracking system. This would enable logging and
tracking of outages / defects/non-conformances of all severity levels and get the approval of the
same from the Utility towards desired resolution. The incidents (15 in number) are categorized as
mentioned in below table.

Category Incident Description0

Severity 1 – a) Complete loss of AMI system functions0

Urgent b) Partial outage of AMI functions
i. Utility user interface
ii. Consumer portal
c) Stoppage of data backup at DC/DR (refer Clause ‘7.3.1 e’ of this
Section)
d) Cyber Security issues leading to unauthorized access to
Severity 2 – a) Outage at Network Operation cum Monitoring Centre
Serious i. Complete outage of communication connectivity
ii. Failure of UPS system
iii. Failure of Battery / other auxiliary system)
b) Interruption of data exchange with utility enterprise systems
c) Partial outage of AMI functions
i. Outage of VEE
ii. Billing Determinants
iii. Reports
d) Breach of data privacy
e) Adherence to RPO / RTO0 as per Clause 2.7.3.3.9 of this Section and as
mentioned in Clause 7.3.1 of this Section

0 Please note that the table provides the different incidents categorized under different severity levels. If any incident at a higher
severity level or order is active, then it shall be understood that a new incident at a lower severity level or order linked to the one at the
higher-level incident, shall not be separately registered. For instance, when there is an incident “Complete Outage of AMI system
functions” under Severity-1, then “Partial outage of AMI functions” or “Interruption of data exchange with utility enterprise systems”
shall not be registered.
0 A complete outage of AMI functions may happen due to a system level crash or outage of DC/DR infra or outage of MPLS
bandwidth at DC/DR
0 RTO and RPO are expected to be checked once a month for purpose of SLA

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Section 6. Project Requirements

Category Incident Description

Severity 3 – a) Non-availability of reports as per Clause 6.2 of this Section during the
Minor Operation Phase
b) Resolution of complaint ticket raised and passed on by CCS [These
complaints shall be registered within the SLA Application and hence
shall have to undergo mutual agreement checks between Utility/AMISP
before being registered for resolution]
c) Non-availability of required inventory of spares specified in Clause
7.3.3 of this Section
d) Failure of workstation, printers, LAN etc. at the NOMC
e) Non-availability of designated AMISP’s Manpower at the NOMC
.

J.1 Response & Resolution Time

The target times within which the AMISP should respond to support requests for each category of
severity is described in the following table.
a) The Initial Response Time is defined as the period from the initial logging of the support
request (through established systems and/or communications channels) and the
acknowledgment of the AMISP subject to the maximum time defined in the following table.
In case, AMISP doesn’t respond within initial response time, the support shall be deemed
acknowledged by the AMISP.
b) The Action Resolution Time is the period from the acknowledgement of support request to
the AMISP delivering a solution subject to the Maximum time defined in following table.
c) The Action Resolution Time includes investigation time and consideration of alternative
courses of action to remedy the situation.

Initial
Maximum Actio
Severity Response Action
Resolution Time
Time
An urgent or emergency situation requiring
1 [15 minutes] [2 hours] continuous attention from necessary support
staff until system operation is restored.
Attempt to find a solution acceptable to the
2 [30 minutes] [24 Hours] utility (dependent on reproducibility), as
quickly as practical.
Evaluation and action plan. Resolution time
3 [2 hours] [10 days] is dependent on reproducibility, ability to
gather data, and the Utility’s prioritization.

J.2 Service Response Requirements

Emergency Support for Severity 1 issues are to be provided 24 hours a day, seven days a week. The
on-call support team shall include all key technical competencies so that any aspect of a

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Section 6. Project Requirements

system failure can be attended to. Severity 1 issues shall be reported by telephone for rapid
response; the key objective is to restore the system to an operational state as quickly as possible.
J.3 System Availability Calculations
System level issues / availability calculation methodology shall be as below:
a) For Severity-1 and 2 level incidents, the non-availability hours for availability calculation
shall be counted from the end of the allowed Action Resolution time for their first instance
in a given month. If any incident, repeats in the same month, the non-availability hours for
availability calculation shall be counted from the end of allowed Initial Response Time.
b) For Severity-3 events, the non-availability hours for availability calculation shall be counted
from the end of the allowed Action Resolution time
A standardized online ticket register shall be maintained, that shall be made available to utility
online, containing the following:
Details of each issue reported:
a) Actions taken by AMISP to correct the issue
b) Applicable Severity level
c) Time of reporting to the AMISP support engineer/support
d) Actual vs Allowed response & resolution time as defined in this annexure
e) Review of utility’s Engineer-in-charge as well as the AMISP’s support engineer of the
site.
In the event of multiple failures at a site, due to a common cause, the first FPR (Field Problem,
Report) logged shall be used for the purpose of system availability calculation. However,
simultaneous multiple outages due to unrelated cause would be counted separately.
Availability computation shall be done on monthly basis in selected area(s) of operation. The
formula to be used for availability computation shall be as under:

Availability per month = THM−(S 1 X 1+ S 2 X 0.8+ S 3 X 0.5)

THM
• Where THM is total hours in the month when power supply to AMI system isavailable
• S1/ S2/ S3 is the total non-available hours in Severity Level-1 /2/3
S1/ S2/ S3 are computed for each event. For instance, S3 for each Severity-3 event would be number
of hours passed beyond the maximum resolution time for which the event is not resolved. Some
examples for the same are provided below

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Section 6. Project Requirements

Category Example of computing non-available hours

Severity For incidents happening for the first time in the month, Number of hours beyond
1– the allowed maximum resolution time for which:
Urgent a) Complete loss of AMI system functions
b) Partial outage of AMI functions
i. Utility user interface
ii. Consumer portal
c) Cyber security issues remain unresolved
d) Data backup at DC/DR remains stopped
For incidents happening for the second or more times in the month, Number of
hours beyond the allowed initial response time for which:
a) Complete loss of AMI system functions
b) Partial outage of AMI functions
i. Utility user interface
ii. Consumer portal
c) Cyber security issues remain unresolved
d) Data backup at DC/DR remains stopped

Severity For incidents happening for the first time in the month, Number of hours beyond
2– the allowed maximum resolution time for which:
Serious a) Outage at Network Operation cum Monitoring Centre
i. Complete outage of communication connectivity
ii. Failure of UPS system
iii. Failure of Battery / other auxiliary system)
b) Partial outage of AMI functions
i. Outage of VEE
ii. Billing Determinants
iii. Reports etc.
c) Any single event on data privacy breach is not resolved
d) Interruption of data exchange with utility enterprise systems remains
unresolved
e) Adherence to RPO / RTO is not ensured

For incidents happening for the second or more times in the month, Number of
working hours beyond the allowed initial response time for which
a) Outage at Network Operation cum Monitoring Centre
i. Complete outage of communication connectivity
ii. Failure of UPS system
iii. Failure of Battery / other auxiliary system)
b) Partial outage of AMI functions
i. Outage of VEE
ii. Billing Determinants
iii. Reports etc.

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Section 6. Project Requirements

Category Example of computing non-available hours

c) Any single event on data privacy breach is not resolved

d) Interruption of data exchange with utility enterprise systems remains
unresolved
e) Adherence to RPO / RTO is not ensured

Severity Number of days beyond 10 days for which (Number of days shall be converted to
3– number of hours by multiplying it with 24)
Minor a) Non-availability of reports as per Clause 6.2 of this Section during the
Operation Phase
b) Resolution of complaint ticket raised and passed on by CCS [These
complaints shall be registered within the SLA Application and hence shall
have to undergo mutual agreement checks between Utility/AMISP before
being registered for resolution]
c) Non-availability of required inventory of spares specified in Clause 7.3.3 of
this Section
d) Failure of workstation, printers, LAN etc. at the NOMC
e) Non-availability of designated AMISP’s Manpower at the NOMC

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Section 6. Project Requirements

Annexure K
Schedule of billing data collection for different consumer category

The schedule for billing for various consumers on which the current AMI system (procured under
this contract) is implemented is provided below:

K.1 Industrial Consumers

K.2 Commercial consumers

K.3 Residential consumers

K.4 Agricultural consumers

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Section 6. Project Requirements

Annexure L
Integration Interface of Existing Enterprise Applications

289
Section 6. Project Requirements

Annexure M
Additional Requirements/ Specifications

Single Phase Whole Current Smart Meter

S. No. Description of the Features

1 …
2 …

Three Phase Whole Current Smart Meter

S. No. Description of the Features
1 …
2 …

Three Phase LT-CT Operated Smart Meter

S. No. Description of the Features
1 …
2 …

Three Phase CT/PT Operated Smart Meter

S. No. Description of the Features

1 …
2 …
Note: Above details are provided in Section 13, Annexure A to V.

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Section 6. Project Requirements
Annexure N
Specifications of CT for LT-CT meters

Technical Specification of Current Transformer

1. General:
This specification covers manufacture, test, & supply of LT Current transformers of class 0.5
accuracy.
The CTs shall be suitable for metering purpose.

2. Type:
The CTs shall be of ring type and bar type as per site requirement.

The secondary leads shall be terminated with Tinned Cooper rose contact terminals with
arrangements for sealing purposes. Polarity (both for primary and second leads) shall be marked.

The CTs shall be varnished, fiberglass tape insulated or cast resin, air-cooled type. Only super
enameled electrolytic grade copper wires shall be used.
The CTs shall conform to IS 2705:Part-I & II/IEC:185 with latest amendments.

2.1. TECHNICAL DETAILS:

Technical details shall be as given below:

1. Class of Accuracy 0.5

2. Rated Burden 5.00 VA
3. Power Frequency Withstand Voltage 3KV
4. Highest System Voltage 433 V
5. Nominal System Voltage 400 V
6. Frequency 50 Hz
7. Supply System 3 Ph. Solidly grounded Neutral System

Transformation ratio shall be specified from the following standard ratings as per requirement:

Sr. LTCT Consumers/DT rating CT Ratio

No
1 >10 kVA upto 30kVA 50/5
2 >30kVA upto 47kVA 75/5
3 >47kVA upto 63 kVA 100/5
4 >63 kVA upto 94 kVA 150/5
5 >94kVA upto 125kVA 200/5
6 >125kVA upto 187kVA 300/5
7 >187kVA upto 250kVA 400/5
8 >250kVA upto 310kVA 500/5

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Section 6. Project Requirements
9 >310kVA upto 375kVA 600/5
10 >375kVA upto 575kVA 800/5
11 >575kVA upto 700kVA 1000/5

Bore diameter of the CT shall not be less than 40 mm. Ring type CTs shall have suitable clamp to
fix the CT to panel Board, wherever required.

The limits of current error and phase angle displacement as per IS:2705 at several defined
percentage of rated current are:

Accuracy % Ratio error at % of rated Phase displacement in minutes at %

Class Current of rated current
0.5 5 20 100 120 5 20 100 120
1.5 0.75 0.5 0.5 90 45 30 30

Current error and phase displacement at rated frequency is required to be as above when the
secondary burden from 25% to 100% of the rated burden i.e. 50 V A.
Rated extended primary current shall be 120% of rated primary Current in accordance with IS:2705Pt-
II.
Rated ISF (Instrument Security Factor) shall be declared by the manufacturer & marked on the CT.
CT’s shall be made with good engineering practices. Core winding shall evenly spread stress &
avoid stress concentration at any one point. Cast resin CT’s shall be processed by hot curing
method under controlled vacuum conditions.
The base shall be of hot dip galvanized steel.

2.2. TESTS

2.2.1. TYPE TESTS:

Copies of all type tests as per IS.2705 Part-I and II including short time current &
temperature rise tests in NABL accredited laboratory shall be submitted and got
approved before commencement of supply.

2.2.2. ROUTINE TESTS:

The supplier shall conduct all the routine tests such as Ratio test, phase angle error test
for 0.5 accuracy class as per IS 2705 Part I & II.

2.2.3. COMMISSIONING TEST:

In accordance with IS:2705, Power frequency test on primary winding shall be carried
out after erection on site on sample basis.

2.3. MARKING:

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Section 6. Project Requirements

The CTs shall have marking and nameplate as per IS 2705 in addition to class of insulation & ISF.
The markings shall be indelible. The nameplate shall be securely fixed to the body of the CT.

2.4. PACKING:
Each CT shall be securely packed to withstand rough handling during transit and storage.

2.5. QUALITY ASSURANCE PLAN:

Immediately on award of contract, the bidder shall prepare detailed quality assurance plan / test
procedure identifying the various stages of manufacture, quality checks performed at each stage,
raw material inspection and the Customer hold points. The document shall also furnish details of
method of checking, inspection and acceptance standards / values and get the approval of Purchaser
before proceeding with manufacturing. However, Purchaser shall have right to review the inspection
reports, quality checks and results of suppliers in house inspection department which are not
Customer hold points and the supplier shall comply with the remarks made by purchaser or his
representative on such reviews with regards to further testing, rectification or rejection.

Purchaser reserve the right to send any material out of the supply to any recognized laboratory for
testing and the cost of testing shall be borne by the Purchaser. In case the material is found not in
order with the technical requirement / specification, the charges along with any other penalty which
may be levied is to be borne by the bidder. To avoid any complaint the supplier is advised to send his
representative to the stores to see that the material sent for testing is being sealed in the presence of
bidder’s representative.

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Section 6. Project Requirements

Annexure O Specifications of 1-ph and 3-ph Polycarbonate Meter Box and 2:1 & 4:1 Meter Box for
1-ph Consumers

SCOPE
This specification covers the technical requirements of design, manufacture, testing at manufacturer's
works, packing, forwarding, supply and unloading at store/site and performance of single phase meter box
intended to contain one number single phase whole current energy meter complete with all accessories
for trouble free and efficient operation.
APPLICABLE STANDARDS
The equipment covered by this specification shall unless otherwise stated, be designed, manufactured and
tested in accordance with the latest edition of the following Indian/international standards and shall
conform to the regulations of the local statutory authorities.

S. No. Standard Name Title

i. IS:14772-2000 General requirements for Meter boxes for accessories for household and
similar fixed electrical installations- specifications.
ii. IS:11731(Part-II)- Methods of test for determination of Flammability of solid electrical
1992 insulating material when exposed to an igniting source.
iii. IS:4249-1967 Specification for classification and method of test for non- ignitable and
self-extinguishing properties of solid electrical insulating
materials.
iv. IS:5133(Part-II)- Specification for boxes far the Meter box of electrical accessories.
1969
v. IS:2500(Part-I)- Sampling procedure for inspection by attributes part-I sampling
2000 schemes indexed by acceptance quality limit (AQL) for lot-by-lot
inspection.
vi. UL 746-C Polymeric Materials in Electrical equipment.

GENERAL TECHNICAL REQUIREMENTS PROPERTIES OF PLASTIC MATERIAL

The plastic material, which is to be used by the bidder for these molded Meter Box, must have the
following properties:

S. No Property Units Value

1. Physical Water Absorption % Max. 0.35

2. Thermal HDT Deg. C Min. 125.

3. Flammability
a) Rating FV2
b) Glow wire test @ 650 Deg. C Passes

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Section 6. Project Requirements

4. Mechanical
a) Tensile Strength Mpa Min. 50
b) Flexural strength Min. 90
Mpa
c) Modulus of Elasticity Min. 2000
Mpa
d) Izod impact strength notched 23OC. KJ/Sq.m. Min 8

Technical Requirements

S. No. Description Requirement

i. Application Outdoor
ii. Degree of protection IP 55
iii. Flammability requirement FV2
iv. Grade of material Polycarbonate with fire retardant, Self- Extinguishing, UV
stabilized and anti-oxidation properties having good
dielectric and mechanical strength.
v. Material Meter box (base and Cover) shall be made of polycarbonate
material which complies following
properties;
• Meter box shall be weather proof
• Capable to withstanding temperatures of boiling water
for 5 minutes continuously without distortion or
softening.
• It shall withstanding Glow-wire test at 650DC as per
IS:14772.
Polycarbonate with fire retardant, Self- Extinguishing, UV
stabilized and anti-oxidation properties having good dielectric
and mechanical strength.
a) Base:
Opaque.

Polycarbonate with fire retardant, Self- Extinguishing, UV

b) Cover: stabilized and anti-oxidation properties having good dielectric
and mechanical strength.
Transparent.
vi. Material of the gasket Rubber gasket
vii. Material withstand 125OC + 2 OC

GENERAL CONSTRUCTIONS:

i. The meter box shall be weatherproof, tamper proof and shall be made of Injection moulded
polycarbonate material with self-extinguishing, UV stabilized, recyclable and Anti oxidation properties
having good dielectric and mechanical strength. The box shall be of adequate strength, unbreakable and shall
be made in two pieces (base and cover). The base shall be opaque whereas the cover shall be completely
transparent.

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Section 6. Project Requirements

ii. The meter Box shall have roof tapering down to both the sides for easy flow of rainwater and shall
have IP 55 degree of protection for affording protection against dust and water.

iii. The thickness of the box shall not be less than 3.0 mm on the load bearing side and other sides, door
and roof shall not be less than 2.5 mm.

iv. The box shall be designed in such a way that there should be the following clearances between the
meter and the Meter box:

S. No. Parameter Minimum Clearance

i. Between Sides of the meter body and meter box 30 mm
(Excluding the flanges on the meter body for sealing screws.)
ii. Between the lower edge of the terminal block and the box 70 mm
iii. Between the back of the meter and the meter box base 10 mm
iv. Between the front of the meter and the meter box front 10 mm
v. Between the top of the meter and the meter box cover 20 mm

v. The meter base supports inside the box should have adequate strong enough moulded supports
within the block to avoid damage during tightening of screws and raised by about 10 mm in the box for ease
of wiring. While fixing, the meter screws should not protrude outside.

vi. The design of the meter box shall be such that it may facilitate easy wiring and access to the meter
terminals. Suitable circular holes shall be provided at the bottom of the cupboard for inlet & outlet cables
with glands of size 15/16mm suitable for 2 core armored aluminum cable(s) and for three phase meter, for
internal gland diameter shall be 22-26 mm made of engineering plastic for the cable securely fixed to the
bottom of the meter box on both sides by chuck-nuts. A suitable arrangement like clamping nut may be
provided with the gland so that opening diameter can be reduced to the size of cable.

vii. The box cover shall be fixed to the base through two number hinges (approx. length 30 - 60 mm).
The arrangement for hinges shall be provided on the side of the base and shall be such that it may avoid
unauthorized access to inside of the box. Hinges should be outside and enclosed by polycarbonate material
and once the box is closed and sealed, hinges should not be approachable. Box cover shall be openable by
more than 90 degrees.

viii. For holding and sealing the box, two U-shaped latches shall be provided. The latch shall be Gl sheet
with minimum thickness 2 mm, to secure it with the base of the box. The latch shall be provided along with
suitable clamp assembly in base as well as cover, such that these are fully covered by the latch after closing.
The clamp along with the latch shall have a sealing hole such as to provide a through sealing arrangement in
the assembly.

ix. For fixing the box to flat wall or wooden board 4Nos. holes (2Nos. key holes at top) of minimum 6
mm dia. shall be provided at the four corners of the meter box. For fixing of Box on flat wall, 4 Nos. 5mm
diameter 40mm long, pan head self- taping screws and washers shall be provided by the supplier with every
Box. 4 Nos. plastic fixing plugs of 50mm length suitable for self-tapping screws shall also be provided.

x. The meter is to be installed in the Meter Box and the Meter Box in assembled condition shall have
provision to fix it to a pole or on wall.

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Section 6. Project Requirements

xi. A provision in form of depression should be provided on the meter box cover to download the meter
data from the meter using the CMRI probe without opening the meter box cover. This shall be provided in
such a way that the optical probe of the CMRI cable can be placed on top of the meter box cover in a suitable
depression in the meter box cover, which is aligned suitably with the meter optical port. The meter box cover
shall have provision of sealing this depression. The depression so provided should be covered so that there is
no physical access to the meter optical port while using this depression.

xii. Suitable rubber gasket of round shape all around the cover along its periphery shall be provided for
protection.

xiii. After closing and sealing the meter box, it should not be possible to allow entry of any sharp object
even forcefully inside the box without breaking base/cover.

xiv. Suitable overlapping (approx. 10 mm) shall be provided between base and cover to avoid access to
the meter or its accessories inside the meter box by any means after sealing the box.

xv. The tolerance permissible in overall dimension of Meter Box shall be ± 2 %.

Meter Body Material: Base body and top cover shall be made of UV stabilized, unbreakable high grade
flame retardant insulating material of good dielectric and mechanical strength with FV2/V2 in-flammability
level.

Terminal Block:
a) The terminal block shall be moulded type made of non-hygroscopic, flame-retardant
material having good dielectric and mechanical strength.
b) The moulded terminal block shall be made from best quality phenol formaldehyde/Poly
carbonate conforming to IS:13779-1999 (latest amended) having adequate insulating
properties and mechanical strength with brass inserts for connecting terminals.
c) The terminal block should satisfy all the conditions specified in IS:13779 and IEC 62052 -
11. The material of the terminal block should fulfil the requirement of following tests:
• The flame retardant rating of V0 as per UL 94 testing.
• The glow wire test for temperature of 960OC. as per IS:11000 (Part 2/Sec.1) or IEC
60695-2-1.
• Heat deflection temperature (HDT) test of 135OC. as per ISO 75 or ASTM D-648
• Ball pressure test at 125OC. as per IEC 60335-1.

2:1 & 4:1 Meter Box arrangement for 1-ph Consumers:

The bidder shall provide the design specification for the arrangement of 1:1 Meter box for 1-ph Consumers
in Polycarbonate meeting the quality requirements as mentioned in the specification for Polycarbonate
boxes.

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Section 6. Project Requirements

Annexure P Specifications of LTCT Meter Box

Scope:
• This specification covers the design, manufacture, testing and supply of anti-corrosive, dust proof,
rust proof, shock proof, vermin and water proof, U.V. stabilized and pilfer resistant meter boxes
made of Glass reinforced, polyester sheet moulding compound (SMC) confirming to IS:13410:1992
(with latest amendment thereof) for installation on distribution transformers of various ratings.

• Meter boxes shall consist of two separate chambers, one suitable to accommodate LT TVM and
other suitable for installation of 4 nos. single core, single ratio, ring type Current Transformers (CTs)
of current ratios as per requirement in the RFP.

Constructional Features of Meter Box:

• LTCT SMC Box: Meter Box shall be made of minimum 2.5 mm. thick Glass reinforced Polyester
sheet moulding compound (SMC) conforming to IS:13410:1992 with latest amendments thereof.

• LT meter box shall contain two separate chambers. The upper chamber shall be suitable to house 3
phase 4 wire energy meter. The lower chamber of the box is intended for housing 04 nos. ring type
LT CTs. Both the chambers of box shall be independent from each other.

• The appropriate size of cables from the secondary of distribution transformer shall pass through ring
type LT CTs.

• If any portion of box is closed, it shall not be possible to approach it by opening the other portion
and vice-versa. It shall be moulded in a single piece forming the body of the Meter Box and CT
chamber with SMC lid/shed fitted with the base by two nos. concealed brass hinges.

• The concealed brass hinges shall be fitted with the meter Box body base and the cover rigidly in
such a way that the same are neither visible nor accessible from outside, thereby making the Meter
Box pilfer proof.

• The door/cover in closed position should house properly within collar of meter box/ body base, which
shall also house the edges of the lid/cover so that no direct entry or access is possible. The box should
have a front door opening with a window provided with toughened glass of minimum
4.0 mm. thickness for viewing and taking meter reading.

• The meter box shall be of moulded type without any fabrication joint made by the process of hot
press compression moulding.

• The body of the Meter Box shall have such construction that while installing on the grouted bolts
of base-wall/ mounting bracket, the top surfaces of the box shall have little tapering shape frame
centre towards both sides of the meter box so that easy flow of rainwater etc. is facilitated.

• The meter box should be anti-corrosive, rust-proof, dust-proof, vermin-proof, water-proof, UN,
stabilized and pilfer resistant. The meter box becomes completely closed by providing locking
arrangement in the shape of two nos. clamps.

• Clamp shall have separate holes of 1 mm. dia. each across the meter box body base as well as covers
for both the chambers separately

• The meter box shall have four wall mounting bracket with proper screws to fix with the bottom base
and provision for Four nos. holes each of 6 mm. dia.

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Section 6. Project Requirements

• The meter box should neither melt nor become soft or distort when tested up to temperatures 2500C.
( As per IS 13360 part 6 sec 10 1992 by 'A' capillary tube method The thickness of these boxes shall
not be less than 2.5 mm on all sides including floor. The box shall have 3 mm thicknesson the tongue
and groove area. The meter box cover shall have a groove to hold minimum of 2.5 mm Neoprene
gasket.

• The tongue of the base shall ensure tongue, Groove and sealing arrangement against rainwater and
dust entering inside the box. The box shall have its roof tapering down to both sides for easy flow of
water.

• The boxes shall generally comply with the provision of IS: 14772:2000. The boxes shall be
suitable for outdoor / indoor application. The box shall be with good workmanship. There should
be a minimum of 25 mm clearance on all sides and 25 mm clearance on the front and 10 mm
clearance on the back of the meter.

• Sufficient space should be available inside the meter box for making out-going connections of the
leads with the terminal block of the meter.

Material Of Meter Box:

• LTCT SMC Box: Material for construction of meter box shall be glass reinforced polyester sheet
moulding compound (SMC) as per IS: 13410:1992 Grade S-1 with latest amendment thereof.
Thickness of boxes shall be 2.5 mm from all sides. However, thickness of partition plate shall be
2.0 mm.

• LTCT Polycarbonate boxes: The meter box shall be weather proof, tamper proof and shall be made
of Injection moulded reinforce polycarbonate material with FV0 fire retardant, self-extinguishing,
UV stabilization and Anti oxidation properties. The box shall be of adequate strength , unbreakable
and shall be made in two pieces(base and cover). The base shall be dark grey color whereas the cover
shall be completely transparent for polycarbonate material .The material for base and cover shall be
polycarbonate with minimum cover thickens of 2.5mm & base -3 mm thickness.

• The material of meter box should be anti-corrosive, rust proof, waterproof, shock proof and U.V
stabilized.

• Material of meter box should not get soften on heating. (Heat distortion temperature should be above
1702 C.)

• The material of Meter box should be self-extinguishing as per IS: 4249 with latest amendment
thereof.

• All MS parts of the meter boxes shall be anti-corrosive treated.

Rating Plate: Manufacturers should Screen Print the following information on each meter box.
• Name of Manufacturer

• Year of manufacturing

• Type of Meter

• PO NO with Date

• Meter Box Number

• Property of Utility

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Section 6. Project Requirements

The same shall be finalized during GTP approval stage.

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Section 6. Project Requirements

Annexure Q Specifications of Service Cables

SCOPE

This section provides for manufacture, testing before dispatch, supply and delivery F.O.R. destination of
Four Core & Twin Core size 16mm2 , 10mm2 XLPE insulated and XLPE Sheathed Un-armored circular
LT cables with aluminum conductor suitable for working voltage up to & including 1100 Volts ISI Marked
& Conforming to IS 7098 (Pt-I)/1988 with latest amendments.
STANDARDS

Unless otherwise stipulated in this specification the following standards with latest amendments shall be
applicable.
a) IS: 7098(Pt-I)/1988 XLPE Insulated (Heavy Duty) Electric cable for Voltages up
to and including 1100 Volts working
b) IS: 8130/1984 Conductors for insulated cables.
c) IS: 5831/1984 XLPE insulation and sheath of electric cables.

d) IS: 10810/1984 Method of test for cables.

e) IS: 3975/1979 Galvanized Steel Wire/Strips.
f) IS: 10418/1982 Drums for electric cables.

CLIMATIC CONDITIONS:

Parameters Conditions
Maximum altitude above sea level 5000m
Maximum ambient air temperature 50° C
Maximum daily average ambient air temperature 40° C
Minimum ambient air temperature -30° C
Maximum temperature attainable by an object 60 ° C
exposed to the sun
Maximum yearly weighted average ambient 32° C
temperature
Maximum relative humidity 100%
Average number of thunderstorm days per 70
annum (isokeraunic level)
Average number of rainy days per annum 120
Average annual rainfall 1500 mm
Maximum wind pressure 260Kg/mZ

Note: The atmosphere is generally laden with mild acid and dust in suspension during the dry months and
is subjected to fog and snow in cold months. The design of equipment and accessories shall be suitable to
withstand seismic forces corresponding to an acceleration of 0.3 g.

GENERAL REQUIRMENT:
a) The ISI marked XLPE Insulated Un-un-armored cables shall conform to IS: 7098(PT-I) /1988 with
latest amendment and bear BIS certification mark. The material used for construction of the cables
shall be of best quality complying with the requirement of IS: 7098(Pt-I)/1988 and other relevant
standards. The cables shall be suitable for outdoor/indoor installation free in air and

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Section 6. Project Requirements

shall be capable of withstanding the normal stresses associated with transportation, erection, reeling
and unreeling operations without getting deformed.
b) The cable shall be suitable for use where combination of ambient temperature and temperature rise
due to load results in a conductor temperature not exceeding 90 degree C under normal operation and
250 degree C under short circuit condition.
c) The XLPE Insulated Un-Un-armored LT Cable shall be ISI marked. The (MANUFACTURER) must
furnish valid ISI certificate along with offer.

MATERIAL:

1) CONDUCTOR:

The conductor shall be composed of aluminum wire complying with IS: 8130/1984 with latest
amendments.

2) INSULATION
Insulation shall be cross linked Polyethylene (XLPE) conforming to the requirements Table-I of IS:
7098/1984 with latest amendments.
3) FILLERS
• The central hole/void, if any, of the cable shall be invariably filled with suitable filler material so
that there is no gap in the center.
• The filler shall be of vulcanized rubber, un-vulcanized rubber or Thermoplastic material and
shall be provided to fill the gaps between cores.
• The filler material shall be so chosen so as to be compatible with temperature of the cable and
shall have no deleterious effect on other components of the cable. These shall not be harder than
XLPE and PVC used for insulation and outer sheath respectively.

4) OUTER SHEATH
The outer sheath shall consist of type ST-2 PVC Compound conforming to the requirements of
IS: 5831/1984.

CONSTRUCTION:

1) CONDUCTOR
The construction of the conductor shall be stranded for cable size 10 Sq. mm and above, as per Clause No.
8.1 of IS:7098(Pt-I)/1988 & relevant clause of IS:8130/1984.
A protective barrier may be applied between the conductor and insulation. Such barriers when used shall
be compatible with insulating material and suitable for the operating temperature of the cable.
2) INSULATION:
The conductor (with protective barrier, wherever applied) shall be provided with Cross-Linked
Polyethylene (XLPE) insulation applied by extrusion. The insulation shall be so applied that it fits closely
on the conductor and it shall be possible to remove it without damage to the conductor. The thickness and
tolerance on thickness of insulation shall be as per clause No. 9.2 of IS: 7098 (Pt- I)/1988.
3) CORE IDENTIFICATION:
The core shall be identified by different coloring of XLPE insulation as per Clause No. 10.1 of IS: 7098
(Pt-I)/ 1988.
4) LAYING UP OF CORES :
The cores shall be laid up together with the suitable right hand lay. The interstices shall be filled with non-
hygroscopic material.

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Section 6. Project Requirements

5) INNER SHEATH (COMMON COVERING):

i. The laid up cores shall be provided with an inner sheath applied either by extrusion or by
wrapping. It shall be ensured that it is as circular as possible. The thickness of inner sheath shall
be as given in Table-5 of IS: 7098(Pt-I)/1988.
ii. The inner sheath shall be so applied that it fits closely on the laid up cores and it shall be possible
to remove it without damage to the insulation.

6) OUTER SHEATH
i. The outer sheath shall be applied over the armouring.
ii. The color of the outer sheath shall be black.
iii. The minimum thickness of XLPE outer sheath shall not fall below the thickness specified in
Table -8 of IS: 7098 (Pt-I) /1988.

TESTS AND TEST CERTIFICATES:

The cable should meet the requirement of all tests including optional tests as specified at Clause No. 15.4 of
IS: 7098 (Pt. I) / 1988.

The following shall constitute routine tests:

a) Conductor resistance test.
b) High Voltage test.
The following shall constitute Acceptance Tests:
a) Tensile test (for Aluminum).
b) Wrapping test (for Aluminum).
c) Conductor resistance test.
i. Test for thickness of Insulation & Sheath.
ii. Tensile strength & elongation at break of Insulation & sheath.
iii. Insulation resistance (Volume Resistivity) test.
iv. High Voltage test.
v. Hot Set Test for Insulation.
vi. Cold Bend Test for outer sheath.
vii. Cold Impact Test for outer sheath.
The following shall constitute Type Tests

I). Tests of Conductor

a. Tensile test (for aluminum)
b. Wrapping test (for aluminum)
c. Conductor resistance test.
d. Test for Armoring Wires/ Strips

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Section 6. Project Requirements

e. Test for thickness of insulation and sheath

II). Physical tests for insulation:
f. Tensile strength and elongation at
a. Ageing in air oven.
b. Hot Set test.
c. Shrinkage Test.
d. Water Absorption (Gravimetric).
III). Physical tests for Outer Sheath:
a. Tensile strength and elongation at break.
b. Ageing in air oven.
c. Loss of mass in air oven.
d. Shrinkage Test.
e. Hot Deformation Test.
f. Heat shock Test.
g. Thermal Stability.
IV). Insulation resistance (Volume Resistivity Test)
V). High voltage test.
VI). Flammability test.

INSPECTION:
1) The inspection may be carried out by the purchaser at any stage of manufacture. Free access should
be granted to the purchaser’s representatives at a reasonable time when the work is in progress.
Inspection and acceptance of any equipment / material under this specification by the purchaser shall
not relieve the supplier of his obligation of furnishing equipment in accordance with the specification
and shall not prevent subsequent rejection if the equipment/material is found to be defective.
2) The supplier shall keep the purchaser informed in advance about the manufacturing program so that
arrangement can be made for inspection.
3) The acceptance tests as per IS: 7098(Pt-I)/1988 shall also be conducted by the manufacturer before
dispatch in the presence of purchaser’s Representative / Inspecting Officer as per relevant clause of
“General Conditions of Contract” along with verification of lengths & weight and checking the
manufacturing defects, if any of samples coils .The mass of aluminum, XLPE, PVC & Filler in sample
coils shall also be verified by the Inspecting Officer(s). Cold bend/ cold impact test (IS: 5831/ 1984)
shall constitute the optional tests and shall be conducted on each offered lot of the cables of each
size as per Clause No. 15.4 of IS: 7098(Pt- I)/1988.
4) TYPE TESTS:
a. The first lot offered shall not be less than 10% of ordered quantity of each size of LT XLPE UN-
ARMORED & ARMOURED CABLE.
b. One sample from the 1st Lot of LT XLPE UN-ARMORED/ARMOURED Cable of each sizeas
received in purchaser’s store shall be selected and sealed by the inspecting officer nominated
by purchaser’s for getting it type tested at any NABL accredited testing laboratory.

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Section 6. Project Requirements

The charges incurred towards type test of the material received in our stores shall be borne by
Supplier.
c. In case sample from first lot fails then:
i. Supplier shall have to replace the full quantity of the respective inspected lot supplied
to various stores and lying unused at stores.
ii. For the quantity already utilized against the order in field a deduction @ 15% (Fifteen
Percent) of F.O.R. Destination prices of the material supplied shall be made.
iii. Sample from next lot shall be selected again for type test. All test charges incurred
towards type test of the material for second time shall be borne by the Supplier. In
case sample again fails in the type test then further supplies shall not be accepted.
5) The purchaser reserves the right to insist for witnessing the acceptance /routine tests of the bought
out items.
6) At least 5% of total numbers of drums subject to minimum of 2 in each lot put up for inspection shall
be selected at random to ascertain the length/workmanship of cable by the following method:
a. At the work of the manufacture, the cable shall be transferred from one drum to another for
checking any manufacturing defects in the cable drum selected for conducting acceptance tests,
at the same time measuring its length with the help of pulley & cyclometer graduated in
presence of inspector. The difference in the measured length thus obtained from the declared
length by the supplier in the packing list shall be applied to all the drums if the cable is found
short during checking the sample lot (s).
7) The supplier shall present the latest Calibration Certificate(s) of testing instruments/equipment to be
used for the testing of the material covered in the Purchase Order to the authorized inspecting officer
/inspecting agency of the purchaser. The testing instruments / meters /apparatus etc. should begot
calibrated by the supplier from time to time from an independent testing laboratory / house having
valid accreditation from National Accreditation Board for testing and calibrating laboratories for the
testing equipment or from original manufacturers having trace ability to NABL /NPL. The
calibration certificate(s) should not in any case be older than one year at the time of presenting the
same to the inspecting officer / inspecting agency of the purchaser. The testing instruments /
equipment should be duly sealed by the Calibrating Agency and mention thereof shall be indicated
in the calibration certificate(s).
8) TEST CHECKING OF MATERIAL AT STORES:
a. SAMPLING: One number out of each lot / sub-lot of 25 Nos. drums or pert thereof for
cables of size 10 Sq. mm. and above.
b. TESTS: The following tests shall be carried out:
i. Measurement of Resistance of conductor.
ii. Tensile & Elongation test for insulation.
iii. Thickness of Insulation.
c. CRITERIA FOR ACCEPTANCE:
i. If the measured conductor resistance of the sample(s) exceeds beyond 2% as per the
resistance specified in the contract, the material shall be rejected and the same shall
have to be replaced by the supplier.
ii. If the measured conductor resistance of the sample(s) exceeds the value specified
in the contract but does not exceed by more than 2% of the resistance value specified
in the contract, the material pertaining to the relevant lot/ sub- lot to shall be
accepted with a deduction @ 1.5% of the cost of cable for increase in resistance for
every 1% or part thereof.

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Section 6. Project Requirements

iii. If the sample(s) fails in any other test, the material contained in the pertinent lot/sub-
lot shall be rejected and shall have to be replaced by the supplier.
d. TEST CHARGES: All test charges incurred towards test checking of the material received in
our stores shall be borne by the PURCHASER.
9) The manufacturer shall be responsible to pay penalty of Rs 20,000/- for each occasion at which the
fake inspection call has been made or the material is rejected during testing/inspection by the
authorized agency/representative of the Purchaser. This penalty would be in addition to the expenses
incurred by the Purchaser in deputing the Inspecting Officer, carrying out such inspection.

IDENTIFICATION:
1) The manufacture shall be identified through-out the length of cables as per Clause No. 17.1 of IS:
7098(Pt-1)/1988.
2) In order to distinguish these electric cables from telephone cables, the word ELECTRIC shall be
indicated, printed or embossed throughout the length of the cable on outer sheath.
3) The cable code shall be provided as per Clause No. 17.3 of IS: 7098 (Pt- I)/1988.
4) The cable shall also be required to be embossed with the word Name of Manufacture or trade name,
Cable code, Voltage Grade, Utility name, size of cable, year of manufacture and ISI certification mark
at every meter length for which no extra charges shall be paid.
5) The cable shall be colour coded as per requirement of the Utility.

PACKING AND MARKING:

1) The cables shall be wound on non-returnable wooden drums conforming to IS: 10418/1982 of suitable
size and packed. The ends of the cable shall be sealed by means of non-hygroscopic sealing material.
Only one cable length shall be supplied on a drum.
2) The cable shall carry the following information stenciled /painted on the drum:
a. Manufacturer‘s name, Brand name or trade mark.
b. Type of cable and voltage grade.
c. Number of Cores.
d. Nominal Cross-sectional area of the conductor.
e. Cable Code.
f. Length of cable on the drum.
g. Approximate gross weight.
h. Year of manufacture.
i. BIS Certification marks.
j. Name of the Consignee and full destination.
k. Tender number/Purchase Order No.
l. The word SUITABLE FOR OUTDOOR USE & LOW TEMPERATURE CONDITIONS.

STANDARD LENGTH:

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Section 6. Project Requirements

1) The cables shall be supplied in the standard length of 500 Meter for, 4CX16 Sq. mm2, and 1000
Meter for size 4CX10Sq. mm2, 2CX16Sq. mm2 2CX10 Sq. mm2.
2) A tolerance (+/-) 5 % shall be allowed in standard length.
3) Only one cable length shall be acceptable by non-standard length measuring not less than 50% of
standard length to complete the ordered quantity in each size.

GUARANTEED TECHNICAL PARTICULARS:

The Utility shall furnish guaranteed technical particulars in the relevant schedule [Refer to Annex 13(A
to V)
CHALLENGE CLAUSE:
The material offered/received after the inspection by the authorized inspecting officer may again be
subjected to the test for or any parameter from any testing house/in-house technique of the Purchaser & the
results if found deviating un-acceptable or not complying to approved GTPs the bidder shall arrangeto
supply the replacement within thirty (30) days of such detection at his cost including to & fro transportation.
In addition, penalty @10% of cost of the inspected lot of material shall be imposed.
WARRANTY PERIOD:
The supplier shall be responsible to replace, free of cost, with no transportation or insurance cost to the
purchaser, up to destination, the whole or any part to the material which in normal and proper use proves
the defective in quality or workmanship, subject to the condition that the defect is noticed within 18 months
from the date of receipt of material in stores or 12 months from the date of commissioning whichever period
may expire earlier. The consignee or nay other officer of Purchaser actually using the material will give
prompt notice of each such defect to the supplier. The replacement shall be effected by the supplier within
a reasonable time, but not, in any case, exceeding 45 days/ The supplier shall, also, arrange to remove the
defective within a reasonable period, but not exceeding 45 days from the date of issue of notice in respect
thereof, failing which, the purchaser reserve the right to dispose of defective material in any manner
considered fit by him (purchaser), at the sole risk and cost of the supplier. Anysale proceeds of the
defective material after meeting the expenses incurred on its custody, disposal handling etc., shall however
be credited to the supplier’s account and set off against any outstanding dues of the purchaser against the
supplier. The warranty for 12/18 months shall be one time.

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Section 6. Project Requirements

Annexure R Specifications of DT Cables

SCOPE:
The scope of this specification covers the design, manufacture inspection and testing the finished ISI
marked LT (1100 volts, 35 Sq.mm to 630 Sq.mm stranded, compact aluminum conductor, with XLPE
insulated, PVC inner sheathed, unarmoured and overall PVC sheathed Black colour cable conforming to
IS:7098 /88 with latest amendments and as per specification detailed.

RATED VOLTAGE:

The rated voltage of the cable shall be 1100 Volts AC with the highest system voltage of 1100 Volts
between phases of the effectively earthed three-phase transmission system.

The cables shall be capable of operating continuously under the system frequency variation of ± 3 Hz,
voltage variation of ± 10% and a combine d frequency – voltage variation of ± 10%.

APPLICABLE STANDARDS:

i) Unless otherwise stipulated in the specifications, the latest version of the following Standards shall
be applicable:

o IS 7098 (Part 2)-Cross-linked Polyethylene insulation for Cables.

o IS 8130-Conductors for insulated electrical cables and flexible cords.

o IS 10810(series)-Methods of tests for cables.

o IS 10418-Drums for electric cables.

o IS 3975-Specification for mild steel wires, strips and tapes for armouring of cables.

o IS 5831-Specification for PVC insulation sheath for electric cables.

o IS 10462-Fictitious calculation method for determination of dimensions of protective

coverings of cables Part 1 - Elastomeric and thermoplastic insulated cables.

ii) The cables manufactured to any other International Standards like BSS, IEC or equivalent standards
not less stringent than Indian Standards are also acceptable. In such cases the Manufacturer shall
enclose a copy of the equivalent international standard, in English language.

CONSTRUCTION:

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Section 6. Project Requirements

Conductor: - The cable conductor shall be made from stranded aluminum to form compact sector shaped
conductor having resistance within the limits specified in IS:8130/1984 and any amendment thereof. The
wires shall be laid up together with a suitable right hand lay. Stranded Class 2 – as per the IS:8 130 / IEC
60228/ BS 6360 standards.

Insulation: - The insulation shall be cross linked polyethylene applied by extrusion and shall be steam
(wet) cured as pre IS:7098(1)1988 and curing in hot water tank/bath is not accepted.:

Sl.No. Properties Requirements

1. Tensile Strength 12.5N/mmZ, Min.

2. Elongation to break 200 percent, Min
3. Aging in air oven:
a) Treatment: Temperature: 135±3°C
Duration: 7 days
b) Tensile Strength variation: ±25 percent, Max
c) Elongation variation: ±25 percent, Max
4. Hot set:
a) Treatment: Temperature: 200±3°C
Time under load 15 min
Mechanical stress 20N/cmZ
b) Elongation under load 175 percent, Max
c) Permanent elongation (set) after cooling 15 percent, Max

5. Shrinkage:
a) Treatment: Temperature 130±3°C
Duration 1 hour
b) Shrinkage 4 percent, Max
6. Water absorption (Gravimetric):
a) Treatment: Temperature: 85±2°C
Duration 14 days
b) Water absorbed 1 mg/cmZ, Max
7. Volume Resistivity 1x1014 ohm-cm, Min
a) at 27°C
b) at 70°C 1x1013 ohm-cm, Min
8 Thermal Resistivity 350 degrees C cm/W
9 Power factor at maximum conductor 0.008
Temperature
10 Dielectric strength 22 kV/mm

The XLPE insulation should be suitable for specified 1.1 KV system voltage.

The manufacturing process shall ensure that insulations shall be free from voids.

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Section 6. Project Requirements

The insulation shall withstand mechanical and thermal stresses under steady state and transient operating
conditions.

The insulation of the cable shall be high stranded quality, specified in IS:7098 (Part-II/1985). Withstand
continuous conductor temperature of 90 deg C, which means higher continuous rated current carrying
capacity.

The cables can operate even at conductor temperature of 130 deg C continuously and 250 deg C during
a Short Circuit condition.

SHEATH :

The sheath shall be suitable to withstand the site conditions and the desired temperature. It should be of
adequate thickness, consistent quality and free from all defects. The PVC sheath shall be extruded as per
IS:7098 (Part – I/1988). IEC:60502 Part– I,BS:6622, LSOH to BS:7835.

The cable shall be without armouring shall also be accepted of type detailed in price schedule.

OUTER SHEATH : Extruded PVC ST2, outer sheath as per IS:5831/1984, IS:7098 Part 1, IEC:60502 Part
– 1, BS:6622, LSOH to BS:78 35. shall be applied over armoring with suitable additives to prevent attack by
rodents and termites. Outer sheathing shall be designed to offer high degree of mechanical protection and shall
also be heat, oils, chemicals, abrasion and weather resistant. Common acids, alkalis, saline solutions etc., shall
not have adverse effects on the PVC sheathing material used.

The cables should be suitable for use in solidly earthed system.

The power cables shall be manufactured to the highest quality, best workmanship with scientificmaterial
management and quality control. The Manufacturer shall furnish the quality plan, giving in detail the
quality control procedure / management system.

The cable shall be suitable for laying in covered trenches and/or buried underground to meet the outdoor
application purposes.

SYSTEM DETAILS:

General Technical particulars

Nominal system voltage (rms) (U) 0.44kV
Highest system voltage (rms) (Um) 1.1 kV
Number of Phase 3
Frequency 50Hz
Variation in Frequency +/- 3%
Type of Earthing Solidly Earthed
Total relay & circuit breaker Operating time 15 – 20 cycles

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Section 6. Project Requirements

CLIMATIC CONDITIONS:

(a Maximum ambient air temperature (in shade) 450 C

)
(b Maximum ambient air temperature (under sun) 500 C
)
(c Maximum daily average ambient air temperature 350 C
)
(d Maximum yearly average ambient air temperature 300 C
)
(e Minimum ambient air temperature -30deg C
)
(f) Maximum humidity 100%
(g Altitude above M.S.L. Up to 1000M
)
(h Average No. of thunder storm days per annum 50
)
(i) Average No. of dust storm days per annum Occasional
(j) Average No. of rainy days / annum 90
(k Average Annual Rain fall 925mm
)
(l) Normal tropical monsoon period 4 months
( Maximum wind pressure 150 kg/Sq.M
m
)

MATERIALS:

Conductor: -The conductor shall be of stranded construction. The material for conductor shall consist of the
plain aluminum of H2 or H4 grade as per clause – 3 of IS 8130/ 1984.

The minimum number of wires shall be 53 for circular compacted 400 sq. mm aluminum conductor as per
table – 2 of IS 8130/ 1984.

INSPECTION AND QUALITY CONTROL:

The Manufacturer shall furnish a complete and detailed quality plan for the manufacturing process of the
cable. All raw materials shall conform to relevant applicable standards and tested for compliance to quality
and requirement. During the manufacturing process, at all stages, inspections shall be made to check the
physical and dimensional parameters, for verification to compliance to the standards. The Manufacturer
shall arrange, for inspection by the purchaser, during manufacture with one month advance notice for
verifying the various stage inspections as specified in the quality assurance plan enclosed to verify the
quality control process of the Manufacturer.

TYPE TESTS:

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Section 6. Project Requirements

Type test certificates from Accredited NABL Testing Laboratories for 1.1 kV XLPE, shall be submitted
along with Purchase order. The Type Tests should have been conducted not later than 5 years as on the
date of supply.

1. Stage wise Inspection: The Manufacturer shall offer the stage wise inspection as detailed in the in
the quality assurance plan
2. All acceptance tests shall be conducted in the presence of the Employer’s representative.
3. The supplier shall give 10 days advance notice for inspections, and witnessing of tests by the
Employer representative.
4. The following type tests shall be conducted on the cable.

ACCEPTANCE TEST:
The sampling plan for acceptance test shall be as per IS 7098 part -II, Appendix ‘A’. The following shall
constitute the acceptance test.

a. Tensile test for aluminum.

b. Wrapping test for aluminum.
c. Conductor resistance test.
d. Test for thickness of insulation.
(i) Test for thickness of inner and outer sheath.
(ii) Hot-set test for insulation.
(iii) Tensile strength and elongation at break test for
insulation and outer sheath.
(iv) High voltage test.
(v) Insulation resistance (volume resistivity) test.

ROUTINE TEST:
The following shall constitute routine tests:
i. Conductor resistance test.
ii. High voltage test.

PACKING:
The cables, as per specified delivery lengths, shall be securely wound /packed in non-returnable wooden
drums, capable of withstanding rough handling during transport by Rail, Road, etc. The packing should
withstand storage conditions in open yards. The cable drums shall conform to IS 10418-1982 or
equivalent standard. The dimensional drawings of wooden drums shall be furnished with the Purchase
order. The drum shall be provided with circumferential lagging of strong wooden planks. The end of the
cable shall be sealed with good quality heat shrink sealing caps. The sufficiently required additional
sealing caps shall be supplied for use of testing during laying and jointing at site and to seal spare
lengths of cable. The packing should be able to withstand the rigorous of transport. The following
information in bold letters in English shall be painted on the flanges.

a. Name & Address of the manufacturer, Trade name/Trade mark/Brand

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Section 6. Project Requirements

b. ISI Marking
c. Size of cable (Cross section) rated voltage, standard, insulation, cable code, drum No.,
and year of manufacture.
d. Length of cables (Meters)
e. Direction of rolling
i) Net weight (in Kg)
ii) Gross weight (in Kg)
iii) Owners purchase order reference.

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Section 6. Project Requirements

Annexure S Price variation for Service Cables & DT Cables

The price adjustment on the Ex-works price component, less advance, of Cables shall be as follows:
Terms used in price variation formula:
P = Price payable as adjusted in accordance with the appropriate formula (in Rs/km)
Po = Price quoted/confirmed (in Rs/km)
Aluminium
AIF = Variation factor in Aluminium (as published by IEEMA)
Al = Price of EC grade aluminium rods (Properzi rods) (as published by IEEMA). This price is as
applicable on the first working day of the month, one month prior to the date of delivery.
Alo = Price of EC grade aluminium rods (Properzi rods) (as published by IEEMA). This price is as
applicable on the first working day of the month, one month prior to the date of tendering.
PVC Compound Polymer
Cc = Price of PVC compound (as published by IEEMA). This price is as applicable on the first working
day of the month, one month prior to the date of delivery.
Cco = Price of PVC compound (as published by IEEMA). This price is as applicable on the first
working day of the month, one month prior to the date of tendering.
CCFAl = Variation factor for PVC Compound/ Polymer for aluminium conductor cable (as published
by IEEMA)
CCFCu = Variation factor for PVC Compound/ Polymer for copper conductor cable (as published by
IEEMA)
The prices and indices mentioned above are published by IEEMA vide circular reference
IEEMA(PVC)/Cable/--/-- prevailing as on 1st working day of the month i.e., one month prior to the date
of tendering.
Price variation formulae for Power Cables
A. Aluminium conductor PVC insulated 1.1kV power cables
P=Po + AlF ( AL – Alo ) + CCFAl ( CC – Cco ) + FeF ( Fe – Feo)
For unarmoured multicore cables (without steel armour); FeF = 0
D. Aluminium conductor XLPE insulated 1.1kV power cables
P = Po + AlF (AL – Alo) + CCFAl (CC – Cco) + FeF (Fe – Feo)
For unarmoured cables; FeF = 0
For steel armoured cables; AlF = 0
For aluminium armoured cables ; FeF = 0
For unarmoured cables ; FeF, AlF = 0
G. For Aluminium conductor XLPE insulated 3.3 to 33kV power cables
P = Po + AlF (Al -Alo) + CCFAl (Cc – Cco) + FeF (Fe – Feo)
For unarmoured multicore cables (without steel armour); FeF = 0
Note : In case of any clarifications in the above formula kindly refer the IEEMA price variation
formula given in circular IEEMA/PVC/CABLE/2007 effective from 1st January 2007, In case of any
discrepancies the IEEMA circular mentioned shall prevail.

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Section 6. Project Requirements

Annexure T: Specification of Polycarbonate Seals.

Specification of Poly Carbonate Seals required for Sealing of Single / Poly Phase Meters
1 SCOPE The specification covers the design, manufacture, testing at
manufacturers works, supply and delivery at destination stores of tamper
evident poly-carbonate security seals (Anchor type) heat resistant for
sealing of Meter body and terminal covers of energy meters, Meter Box,
CT-PT Units etc. with non-corrosive, non-magnetic stainless steel sealing
wire.
It is not the intent to specify completely herein all the details of technical
design and construction of material. However, the material shall conform
in all respects to high standards of engineering, design and workmanship
and shall be capable of performing in continuous commercial operation in
manner acceptable to the purchaser, who will interpret the meanings
of drawings and specification and shall have the power to reject any
work or material which, in his judgmentis not in accordance therewith.
The ofered material shall be complete with all components necessary
for their efective and trouble free operation. Such components shall be
deemed to be within the scope of Bidder's supply irrespective of
whether those are
specifically brought out in this specification and/or the commercial order
or not.
2 APPLICABLE The equipment covered by this specification shall conform to the
STANDARDS requirements stated in latest editions & amendments of relevant Indian/
IEC Standards and shall conform to the regulations of local statutory
authorities.
A IS 9000 Basic Environmental testing procedure for
electrical and electronic items.
B IS 15707 : Testing, evaluation, installation and
2006 Maintenance of ac electricity meters —
Code of practice
C ASTM F 997 Standard Specification for Polycarbonate
Resin
D ASTM Specific Gravity
D792-08
E ASTM G154 Exposure to UV radiations
F ASTM B 117 Salt Spray Test
-09
G IS 15707 : Testing Evaluation installation and
2006 maintenance of AC Electricity Meters- Code
of practice.
H IEC 60068 Environmental testing.
I CBIP–TR Specification for A.C. Static Electrical
No.325 Energy Meters (latest amendment)
J CEA Installation and operation of meters Dtd:
Regulation : 17/03/2006 or latest amendment
2006

315
Section 6. Project Requirements

K Supply code Delhi Supply Code 2006

3 CLIMATE
CONDITIONS OF Sl. No. Parameters Specified Values
THE 1 Maximum Ambient temperature 50⁰C
INSTALLATION
2 Yearly average temperature 32⁰C
3 Daily average temperature 42⁰C
4 Minimum temperature -25⁰C
5 Height above sea level 1500-2200 Mtrs.
6 Max. relative humidity 100%
7 Min. relative humidity 10%
Average No. of thunder storm days per
8 54 days
year
9 Average rainfall 118 cm
10 Max. wind pressure 130 kgs/m2
11 Average number of rainy days per year 106 days

The atmosphere is generally laden with mild acid and dust in suspension
during the dry months and is subjected to fog in cold months. The design
of equipment and accessories shall be suitable to
withstand seismic forces corresponding to an acceleration of 0.3 g.
4 GENERAL
TECHNICAL
REQUIREMNTS S. No. DESCRIPTION REQUIREMENT
4. 1 Material of seal Polycarbonate grade 143R or equivalen t
4.2 UV resistance properties Should not get afected by UV rays
4.3 Boiling water, acid or Seal shall not be afect by boiling
chemicals resistance water, acid or chemicals
4.4 Seal wire Seal should have 6 inch long 26
gauges, twisted strand stainless steel
wire non-corrosive & non magnetic
4.5 Temperature Withstand 147 deg. Cel.
4.6 THICKNESS OF SEAL Minimum 1mm thick
4.7 Serial number printing & Serial number should be laser printed
visibility on male & female part & should be
separately visible after closing of seal
4.8 Company MONOGRAM Utility Monogram to be embossed as
specified.
4.9 Embossing quality Embossing should have superior
quality with good smooth finish.
4.10 Seal design Seal should be constructed/moulded
with one piece twisted sealed wire &
polycarbonate male & female part
such way that no extra seal wire is
required.
4.11 Surface finish The surface should be free from any
burr or casting voids etc.
4.12 Colour shade The colour shades of all seals of
specific color should be same. The
color code will be provided by Utility.
5 GENERAL

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Section 6. Project Requirements

CONSTRUCTION 5.0.2 The seal shall be designed for a single use only and if tampered with
S the help of plier, knife or any other sharp instruments, the seal shall
bedamaged and due to its transparent property, the sign of internal
tampering shall be easily detected. Also once opened, it cannot be
re-used.

5.0.3 The seal shall be made in such a way that, it can be easily locked
withthe help of finger and thumb pressing no tools shall be required
to closethe seal in the laboratory or at site.

5.0.4 Both the parts shall be designed in such a way that they cannot be
separated and the attachment shall be flexible and shall not break.
After inserting the seal wire through female part, the cap of the male
part shall be fitted in the female part in such a way that it should not
leave any space to avoid insertion of any sharp tools for opening of
seal body of the female part in hot or cold condition.

5.0.5 The seal shall have also the following features:-

a. Tamper resistance and reliable.
b. Environmentally safe as it does not contain any lead.
c. Withstand long-term exposure to direct sunlight.
d. Required no tools for installation.
e. Transparent.
Heat resistance.
5.1 Design
5.1.1 The seal shall be anchor (Push Fit) type tamper evident with double
locking.

5.1.2 There shall not be any change in size, shape or design of the seal than
the approved tender samples. If the seal is found different than the
approved design / shape / size, the same shall be out rightly rejected.

5.1.3 The double anchor should not be so soft that it can be easily pressed
before sealing, so that after pressing the seal cannot be opened.

5.1.4 The double anchor should be very hard such that it should not require
plier to press fit. Should be easily press fit with hand/ thumb pressure.

5.1.5 The wall thickness of seal should be minimum one mm (1mm).

5.1.6 Seal shall be made of unbreakable, high grade, fire retardant

reinforced Insulating material with FV0 Fire Retardant, self -
extinguishing, UV stabilize, recyclable and Anti oxidation
properties.

5.1.7 Non repeat seven digits Sr. No. With Code No. shall be laser etched
/ embossed during moulding (it shall not be screen printed) in
contrast color on one side of capsule body (female).

The Sr. No. shall also be laser etched / embossed during moulding (it
shall not be screen printed) in contrast color on top of the male part.

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Section 6. Project Requirements

etched / embossed during moulding (it shall not be screen

printed) in contrast color on one side of capsule body (female).

5.1.8
moulding (it shall not be screen printed) in contrast color on top of
the male part.

5.1.9 The laser etched printing shall be through complete thickness of

the polycarbonate.

5.1.10 Hole for inserting sealing wire of diameter of 1mm only with +
0.1mmtolerance.
The laser etched printing shall be through complete thickness of the
polycarbonate.
5.2 Color of Seal
5.2.1 The female portion of the Polycarbonate Seal(s) shall be available in
Clear color and should be transparent (see through) type, which shall
give complete visualization of its fixing mechanism and shall show
clear indication if tampered.

5.2.2 Male part Anchor type body may be in colors of Red / Yellow/
Green/Violet/ Orange or as per requirement of Utility. The color of
seal should not fade with UV radiations of sunlight.

5.2.3 The color should be such that any two seals should not show any
visual color shade difference.

The required shade of color shall be given/mentioned in the PO.

5.3 Marking/ The seal shall have laser etched printing of monogram of Utility on front
Monogram side and month and year embossed of manufacture in figure on the
backside. The laser etched printing should be through complete
thickness of polycarbonate.
5.4 Seal material The raw material used for polycarbonate plastic seals shall be M/s GE
plastic, (Grade 143R or 943 AA), any other equivalent manufacturer
having similar material properties as under:

Sr. No Item Polycarbonate

1 Melting Temperature 2800 C to 2950 C
2 USE Engineering
3 Softness Hard
4 Durability Weather effect resistant
5 Transparency Fully Transparent ( long time
transparency)

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Section 6. Project Requirements
5.5 Seal Wire
The non-corrosive, non-magnetic stainless steel twisted wire (26 guage)
confirming to IS : 280 shall be used . The seal wire shall not have effect of
magnet i.e. it should not attract to magnet. The length of the sealing wire
should be minimum 6” twisted two strand pull resistant stainless steel wire
fixed to the seal. The diameter of each individual stand should be of 0.46mm
(26 gauge) to 0.5 mm. dia and overall diameter of the seal wire shall be 0.92
to 1.0 mm (+ 0.05). The No. of turns shall be minimum 20 per inch. The seal
wire should be inserted at the female and male part during the process of
moulding itself and with a visible projected and continuously length of the

319
Section 6. Project Requirements

wire. The wire shall be intact such that it cannot be pulled out after sealing.
The seal wire insert hole should be just sufficient for passing the seal wire and
hole of larger dia. is discouraged.
5.6 Tolerance Any dimension Tolerance shall be max. 0.5mm or below.

5.9 Special feature A secret code shall be given in each seal by bidder on whom the Utility places
the order. The name of the bidder embossed/laser printed on the seals along
with Utility logo, Sr. No., Month and Year of manufacture or any other symbol
given by the Utility shall be embossed/ laser printed. Before commencing
mass manufacturing & supply Six Nos. of sample seals of each color shall have
to be approved from the purchaser.
5.10 Patent Seals should be patented, or design is registered with patent office. Copy
of patent certificate /lease & patent drawing/design should be
submitted for verification along with the ofer. This should comply to
the latest CEA guidelines & its Bidders responsibility to provide genuine
documents complying to statutory guidelines.
6.0 NAME PLATE Seals shall have embossed marking clearly visible and effectively
AND MARKING secured against removal. Following marking to be done on seals.
i. Manufacturer’s name on female part side below date & month
ii. Serial number – unique seven digit no (Seal serial number shall be laser
printed on top of the male part & bottom of the female part).
iii. Utility monogram with logo on high-rise moulding in 8mm dia. On side
of female part
iv. Month and Year of manufacture in MM/YY format on other side of the
female part in high-rise moulding in 8mm dia.
7.0 TESTS All routine, acceptance & type tests shall be carried out on the seals
separately in accordance with the relevant IS/IEC. All
routine/acceptance tests shall be witnessed by the purchaser/his
authorized representative. All the components shall also be type tested
as per the relevant standards. Following tests shall be necessarily
conducted
7.1 TYPE TEST As per acceptance tests.
7.2 ROUTINE TEST 1. Dimension check – Dimensions as per approved GTP & within
min. tolerances in specs.
2. Surface finish- Male & female part – The surface should be free
from any burr or casting voids etc.
3. Embossing quality- embossing should have superior quality &
good finish.
4. Colour shade- the colour shades of all seals of specific color
should be same.
5. The steel seal wire shall be properly placed in insulating
material.

7.3 ACCEPTANCE The seals shall be inspected / tested as a acceptance test at the
TEST manufacture’s works before dispatch in presence of authorized
representative of
purchaser for the following tests:
i) Physical Dimensional Check-up : The seals shall be subjected
to visual check-up for verification of workmanship and other features
as mentioned above including shape / design / dimensions as per
approved drawing /Samples & dimensions should be within min.
tolerances mentioned in specs./drawings.

320
Section 6. Project Requirements

ii) Boiling Water Test: The seal when immersed in the boiling water for two
hours there shall not be any effect on the seal and it shall remain intact
condition i.e. the seal should not become soft, but instead should turn out
to trail and easily break thus showing easily the tampering signs if it
eventually happens. Even, with the help of any sharp instrument, pulling
with plier i.e. by applying mechanical force, the male portion shall not come
out from the female part (body seal). In case, it comes out, the same shall
damage the seal, so that it cannot be re-used.
iii) Pull Out Test: After locking the seal, if the male part / insert is pulled with
mechanical force with the help of plier or any other instrument, sharp
instrument etc. at normal condition, the seal should not get unlocked
without any damage and when such condition occurs, it should leave traces
of tampering.
io) Seal Wire : In case, if someone tries to pull the seal wire and in any of
the tests as mentioned above at (ii) & (iii) in that case the male / female
portion of the seal should be damaged and the same can be seen visually
being a transparent one.
o) Chemical Test: The seal be kept in the concentrated acid for minimum
one hour. The same shall remain in tact condition and if try to unlock the
seal, the same shall be damaged.
vi) Temperature withstand test: The seal should be capable to withstand
temperature up to 147 deg. C without damage/deformation.
vii) Effect of oil, chemical & sunlight : The seal shall be so designed made
that there shall not be any effect of temperature, chemicals, oil and sunlight
etc. on the performance of the seal.
Other checks -
1. Surface finish- Male & female part – The surface should be free
from any burr or casting voids etc.
2. Embossing quality- embossing should have superior quality &
good finish.
3. Colour shade- the colour shades of all seals of specific color
should be same.
4. Marking & embossing - The LOGO embossing shall be as per
Utility standard logo & making as mentioned in specs. The steel seal
wire shall be properly placed in insulating material.

In short, if the seal is tested for any of the above tests, in no condition the
male and female part shall be separated out without affecting / damaging
the seal. In case, if they are separated, the seal shall have sufficient tamper
evident. Also, if seal wire is pulled out from the seal in any of the above
tests, it shall not come out from the seal without damaging seal.
7.4 Sampling Plan For carrying out above acceptance tests at manufacturer’s works shall
be Selected at the rate of 0.2% of the offered quantity with minimum 5
samples selected at random from the each lot offered as per IS4905.
The seals used in testing shall be destroyed in the presence of Utility
Inspecting Officer.
8.0 TYPE TEST The bidder shall furnish the type test certificates of the meter for the
CERTIFICATE tests as mentioned above as per the corresponding standards. All the
tests shall be conducted at CPRI or ERDA or UL or accredited laboratory
as per the relevant standards. Testing from any national approved
laboratory or international acclaimed lab or equivalent will also suffice
at the discretion of Utility. Type test should have been conducted in

321
Section 6. Project Requirements

certified Test Laboratories during the period not exceeding 5 years

from the date of opening the bid. In the event of any discrepancy in the
test reports i.e. any test report not acceptable or any/all type tests
(includingadditional type tests, if any) not carried out, same shall be
carried out without any cost implication to Utility.
9.0 PRE-DESPATCH
INSPECTION The successful bidder shall submit Six samples of each color seal (non-
returnable) mentioned in tender/ PO for further testing and compliance
as per specifications and getting approval before mass manufacturing. Out
of Six samples, five samples to be submitted in Meter testing lab and
one in Utility.

Inspection may be made at any stage of manufacture at the discretion of

the purchaser and if found unsatisfactory as to workmanship or material,
the same is liable to rejection.
Equipment shall be subject to inspection by a duly authorized
representative of the Purchaser. Bidder shall grant free access to the
places of manufacture to Utility’s representatives at all times when the
work is in progress. Inspection by the Utility or its authorized
representatives shall not relieve the bidder of his obligation of furnishing
equipment in accordance with the specifications. Material shall be
dispatched after specific MDCC (Material Dispatch Clearance
Certificate) is issued by Utility.
Following documents shall be sent along with material
a)Test reports
b) MDCC issued by Utility
c) Invoice in duplicate
d) Packing list
e) Drawings & catalogue
f) Guarantee / Warrantee card
g) Delivery Challan
h) Other Documents (as applicable)

Stage Inspection: If desired by Utility, Utility will arrange stage inspection

for the material used for manufacturing of seal and also during the process of
manufacturing. If desired, during the surprise checking Utility shall take
sample of raw material and will check for the material properties. In case, the
same is not found as per the specification, the entire lot under process
shall be rejected.
10.0 The material received at Purchaser’s store shall be inspected for
INSPECTION acceptance and shall be liable for rejection, if found different from the
AFTER RECEIPT reports of the pre-dispatch inspection or approved GTP & drawings and
AT STORE one copy of the report shall be sent to the Utility.
11.0 GUARANTEE Bidder shall stand guarantee towards design, materials, workmanship
& quality of process / manufacturing of items under this contract for due
and intended performance of the same, as an integrated product
delivered under this contract. In the event any defect is found by the
purchaser up to a period of at least 24 months from the date of
commissioning or 30 months from the date of last supplies made under
the contract whichever is earlier, Bidder shall be liable to undertake to
replace/rectify such defects at its own costs, within mutually agreed
time frame, and to the entire satisfaction of the Company, failing which
the purchaser will be at liberty to get it replaced/rectified at bidder’s
risks and costs and recover all such expenses plus the Company’s own
charges (@ 20% of expenses incurred), from the bidder or from the “

322
Section 6. Project Requirements

Security cum Performance Deposit” as the case may be.

12.0 PACKING The bidder shall be responsible for suitable packing of seals, colour wise.
The bidder shall have to supply each 100 seals in chronological order i.e.
arranging in serially, tied with the steel wire forming a loop and same
shall be packed in polythene bag with labels furnishing serial no., colour
etc. & further packed in cardboard boxes for safety in
transit.
13.0 TENDERSAMPLE Bidders are required to manufacture 05 sample seals of each colour as
per the Utility specification and submit (non-returnable) the sample
along with bid for approval. These samples to be submitted in Meter
Testing Lab & intimated to Utility.
The tender sample seals shall be provided with trademark and logo of
firm on front side & month and year of manufacturing on back side of
the female part of the seal. The offer without samples shall be out rightly
rejected and the offer shall not be considered. The samples seals shall
be tested as per the specifications, either in Utility’s laboratory or at
third party govt approved laboratory, as per the discretion of Utility. The
tender sample seals not conforming to the specifications shall be
straight war rejected and accordingly, their offer will not be considered
for further evaluation.
14.0 QUALITY The bidder shall submit with the offer Quality assurance plan indicating
CONTROL the various stages of internal factory inspections, tests and checks
which will be carried out on the material of construction, components
during manufacture and bought out items and after finishing final
product.
Quality should be ensured at the following stages:
• Inwards raw material
• At Female part moulding along with seal wire
• At male part moulding with seal wire
• On finished product
• Prior to packing

The Utility’s engineer or its nominated representative shall have free

access to the bidder’s/manufacturer’s works to carry out inspections of
QAP.
14.1 IDENTIFICATION Supplier shall ensure that process cannot be duplicated to prevent
OF DUPLICATES duplicate seals.
However, in case Utility finds any doubtful seal at site, manufacturer
shall visit the site for certifying whether the seals are genuine or
duplicate.
Manufacturer shall give a letter stating reason’s for duplicate and
technical report needs to be provided along with conclusions. A copy of
the report should be sent to Plant Egg. Department.
15.0 MINIMUM Bidder shall have adequate in house testing facilities for carrying out all
TESTING routine tests & acceptance tests as per relevant International / Indian
FACILITIES standards/Utility specification. The bidder shall have
good/digital/calibrated instruments to check minute difference in
dimensions & logo etc.
16.0 MANUFACTURIN The successful bidder will have to submit the bar chart for various
G ACTIVITIES manufacturing activities clearly elaborating each stage, with quantity.
This bar chart shall be in line with the Quality assurance plan submitted
with the offer. This bar chart will have to be submitted within 15 days
from the release of the order.

323
Section 6. Project Requirements

17.0 SPARES, Not Applicable

ACCESSORIES
AND TOOLS
As per relevant regulations, seal tracking and recording software for all new
seals shall be provided by the meter manufacturer. The software shall have
18. SEAL WITH following features
TRACKING & • Software should have facility of defining the system controller
RECORDING • Facility to enter serial number of seals with the help of bar code
SOFTWARE
scanner.
• Receiving of seal in the system and with authentication like signature.
• Facility to identify the concern who is responsible for receiving of
seals and nominated by system supervisor.
• Provision to define different type of seals for various uses.
• Software should have facility of report generation for inventory &
issue records.
• Facility to track for relevant data for individual seal entered in the
system.
19.0 DRAWINGS AND Following drawings & Documents shall be prepared based on Utility
DOCUMENTS specifications and statutory requirements and shall be submitted with
the bid:
a) Completely filled-in Technical Parameters.
b) General arrangement drawing of the meter
c) Terminal Block dimensional drawing
d) Mounting arrangement drawings.
e) General description of the equipment and all components with
makes and technical requirement
f) Type Test Certificates
g) Experience List
h) Manufacturing schedule and test schedule

After the award of the contract, soft copies or hard copies of

following drawings, drawn to scale, describing the equipment in
detail shall be forwarded for approval:
S. Description For For Final
No. Revi
Approv Submission
ew
al
Infor
mati
on
1 Technical Parameters √ √
2 General Arrangement √ √
drawings
3 Manual/Catalogues √
4 Transport/ Shipping √ √
dimension drawing
5 QA &QC Plan √ √ √
√ √ √
6 Routine, Acceptance and

324
Section 6. Project Requirements

Type Test Certificates

All the documents & drawings shall be in English language.

Instruction Manuals (If applicable) : Bidder shall furnish softcopies and

one hard copies of nicely bound manuals (In English language) covering
instructions for use & application and all relevant information and
drawings pertaining to the main equipment as well as auxiliary devices
if any.
20.0 GUARANTEED
TECHNICAL Sr. PARTICULARS TO BE FURNISHED BY
PARTICULARS No. BIDDER
1 Name & address of manufacturer
2 Work’s address
3 Raw material of polycarbonate seals
4 UV resistance properties
Seal shall not be affect by boiling water
& acid
5 Seal should have 6 inch long 26 gauges,
twisted strand stainless steel wire non
corrosive & non magnetic
6 Max. Withstand temperature (upto
147deg.c.)
7 Thickness of seal
8 Serial number should be laser printed
on male & female part & should be
separately visible after closing of seal
9 Embosing of monogram is as Per
specification
10 Colour of the seals
11 Seal should be constructed/moulded
with one piece twisted sealed wire &
polycarbonate male & female part such
way that no extra seal wire is required.
12 Seal design should be such that once
seal is closed, the two parts should not
be separated.
13 Seal should permanently secure steel
wire inside seal after closing of male &
female part.
14 Seal should have positive locking &
locking should be easy & should be
possible with pressure of thumb.
15 1. Surface finish- Male &
female part – The surface
should be free from any burr or
casting voids etc.
2. Embossing quality-
embossing should have
superior quality

325
Section 6. Project Requirements

3. Colour shade- the colour

shades of all seals of specific
color should be same.

16 Guarantee of seal
17 SEAL IS PATENTED (Provide patent no.
& patent drawing/design along with
COPY OF PATENT certificate.
18 Seal wire details
19 Supplier should have supplied
minimum 1 lakh such seals to power
utility. Give details.
20 a. Color of female part
b. Color of male part
21 Manufacturer specific secret code -
(Yes/No)

21.0 SCHEDULE OF (TO BE ENCLOSED WITH THE BID)

DEVIATIONS
All deviations from this specification shall be set out by the Bidders,
clause by Clause in this schedule. Unless specifically mentioned in
this Schedule, the tender shall be deemed to confirm the purchaser's
specifications:

S.No. Clause No. Details of deviation with justifications

We confirm that there are no deviations apart from those detailed above.

Seal of the Company:

Signature

Designation
22 AUTHORISED (TO BE ENCLOSED WITH THE BID)
SUPPLY
UNDERTAKING On award of contract the bidder should not sell or offer the seals
with Utility logo to any unauthorized person outside Utility in any
circumstances.

We confirm that we or any our company representative shall not offer to sell
the Utility logo seals to any unauthorized person outside Utility.

Seal of the Company:

Signature

Designation

326
Section 6. Project Requirements

327
Section 6. Project Requirements

Annexure U: Specification of Piercing Connectors.

5.1 Piercing Insulator:

Insulation Piercing Connectors (IPC) are used for making Tee/Tap-off/Service

5.1.1
connectors to an ABC/Bare Overhead Line.

Insulation Piercing Connectors are designed to make a connection between the

5.1.2
uncut main conductor and a branch cable conductor without having to strip either
cable to expose the conductor instead the tightening action of the IPC will first pierce
the Insulation, then make good electrical contact between the main end and branch
conductor while simultaneously insulating and sealing the connection.

5.1.3. Constructional Features of IPC

The housing shall be made entirely of mechanical and weather resistant plastic
5.1.3.1
insulation material and no metallic part outside the housing is acceptable except for
the tightening bolt.

Any metallic part that is exposed must not be capable of carrying a potential
5.1.3.2
during or after connector installation.

Screws or nuts assigned for fitting with IPC (Insulating Piercing connector), must
5.1.3.3
be fitted with torque limiting shear heads to prevent over tightening or under
tightening (min & max torque values to be specified by Manufacturer).

The IPC must perform piercing and connection on Main and Branch cable
5.1.3.4
simultaneously.

The IPCs shall be water proof and the water tightness shall be ensured by
5.1.3.5
appropriate elastomer materials and not by grease, gel or paste alone.

Design of IPC should be such as to not cause damage to insulation of adjacent

5.1.3.6
conductors due to vibration and relative movement during service.

The connector shall have a rigid removable end cap which can be slide fitted onto
5.1.3.7
the main connector body on either right or left by the installer (depending on site
requirement) for sealing the cut end of the branch cable. Once the connector is fitted,
it should not be possible to remove the cap without removing the connector.

328
Section 6. Project Requirements

All the metallic parts of the connector should be corrosion resistant and there
5.1.3.8
should not be any appreciable change in contact resistance & temperature after
overloads & load cycling.

• The contact plates should be made of aluminium alloy.

• Connector teeth should be factory greased & sealed to retard
water or moisture ingress & corrosion.
• The Insulation material should be made of weather & UV resistant reinforced
polymer.
• The outer metallic part should have potential free tightening bolts to
allow safe installation on live lines.

5.1.4. Mechanical Tightening and Electrical Continuity

5.1.4.1 Connectors shall be tightened upto 70% of the minimum torque indicated by the
Manufacturer. At this torque electrical contact should have occurred between
conductors to be joined. Then connectors shall be tightened up to the breakdown of
the shear heads and lastly, upto 1.5 times the maximum torque indicated by the
manufacturer.
For the connector fitted with two screws on the same core, after the breakdown of the shear
heads tightening may be carried out manually and alternatively using a torque meter. The test
conditions shall be as close as possible to those defined for the use of the test machineas per
NF-C standard.

5.1.4.2 At 1.5 times the maximum torque indicated by the manufacturer, there shall be no
breakdown of any part of the connector or the core conductor.

5.1.4.3 Maximum rated torque shall not exceed 20 N.m for conductor <95 sq.mm and30 for >95
but <150 sq.mm.

5.1.4.4 Tightening screws shall have hex. Heads of 10 mm, 13 mm or 17 mm only.

5.1.5. Effect of Tightening on Main Core of IPC

The connector shall be fitted approx. at the centre of the main core, which is
5.1.5.1
secure between two anchoring points 0.5 mtr. To 1.5 mtr.apart. At the time of
fitting the connectors, the main core shall be under longitudinal tension at 20% of the
load indicated in Table-1:

329
tion 6. Project Requirements

Table-1
Nominal Cross – section (sq.mm.) Tensile Strength (Newton)
16 1200

25 1800
35 2500
50 3500

70 5000

150 10000

5.1.5.2 Tensile strain shall be increased to the full value indicated in the Table 1 and held
minute. There should be no breakdown of the core conductor.

5.1.6. Effect of Tightening on Branch Core of IPC

Test specimen shall be made up as in clause 5.1.5.1 except that this shall be do
5.1.6.1
the smallest cross sections of main and branch conductors within its range.

5.1.6.2 An increasing tensile load shall be applied to the Branch Conductor along the axis of
the recess for the Branch cable. Load shall increase at 100 – 500 N/minute untilit
reaches the value specified in the Table 2 and maintained for 1 minute.

Table-2
Nominal Cross – section (sq.mm.) Tensile Strength (Newton)
16 (Alu) 290
25 450
35 & above 500

5.1.6.3 No slippage or breaking of conductor shall occur.

5.1.7. Dielectric & Water Tightness Test of IPC

5.1.7.1 The connector is tightened up to the minimum torque indicated by the manufacturer.

5.1.7.2 Connectors are mounted on

• Minimum cross section of main core.
• Maximum cross section of main core.
5.1.7.3 In each case Branch is of minimum cross section.

330
tion 6. Project Requirements

5.1.7.4 Protection caps for the branch cable are to be used in accordance with the requirements
of clause
5.1.3.7. An additional water tight cap of any design may be used to seal one end of the main
cable if it is immersed under water. No additional gel or any protection is to be provided
while installing connector.

5.1.7.5 The entire assembly shall be immersed at a depth of approx. 30cms. For 30
minutes with the free ends of main and branch cable out of the water.

5.1.7.6 An AC voltage of 6 kV shall be applied between the water bath and each of the
cores in turn for 1 minute. There shall be no flashover or electricaltripping
with a trip setting of 10 mA + 0.5mA.

5.1.8. Electrical & Ageing Test of IPC

Two test configurations are used according to Table 3 with the connections
5.1.8.1
tightened to the minimum torque specified by their manufacturers and resistance
recorded.

Table – 3
Configuration Main core cross section Branch core cross section
Tensile Strength (K.N)
1st Configuration Maximum Maximum
2nd Configuration Maximum Maximum

5.1.8.2 The configurations are subjected to 200 heat cycles by injecting suitable current into
them. In each cycle the temperature of the conductor shall be raised from ambient to
120 + 5°C as, measured by a thermocouple.

5.1.8.3 The duration of each heating cycle is chosen to maintain a sufficiently steady
temperature of 120 + 5°C for 15 minutes. The duration of each cooling cycle is
chosen to bring the conductor temperature to within 2°C of ambient.

5.1.8.4 Nominal heating current is indicated in the Table-4. It shall be permissible to

accelerate the temperature rise by using a current up to 1.5 times the nominal current
and to accelerate the cooling period by use of a fan or air blower.

Table-4
Nominal Cross – section (sq.mm.) Nominal Heating Current (A)
16 102

331
tion 6. Project Requirements

25 139
35 175
50 225
70 283
95 350
120 412
150 480
185 545
240 670

5.1.8.5 The over current test of Clause 5.1.9 shall be done after 50 cycles if the connector is
a safety connector designed to ground a phase connector while the line is being
worked on.

5.1.8.6 At the end of the 200 cycles the resistance shall again be measured. It shall not differ
from the initial value by more than 12%.

332
tion 6. Project Requirements

5.1.9. Over Current Test of IPC

Over current test is required to establish the performance of Safety

5.1.9.1
Connectors that are intended to provide a safe path to ground for the phases
while the line is de-energised for working. It establishes the performance of the
connector under short term over load conditions.

5.1.9.2 After the first 50 cycles of clause 5.1.8, the connectors are subjected to 4 over
currents of 1 sec duration each.

5.1.9.3 The conductor temperature at the start of the over current test should be not more
than 35ºC.

5.1.9.4 Current density during over current shall be 100 A/sq.mm for Aluminium and
95 A/sq.mm for Aluminium – Alloy Conductor.

5.1.9.5 Variation in time of over current is permissible between 0.85 sec & 1.15 sec.,
provided if maintains the relationship I2
t = K where,
I = rms value of over current in Amps. t = time in
seconds
K = Constant

5.1.9.6 After the over current test the electrical ageing test of clause 5.1.8 shall be resumed.

5.1.10. Type Test of IPC

5.1.10.1 Type Test Reports should be submitted from an Independent

Laboratory of Repute or the Works Laboratory in case of a foreign
manufacturer covering the following (on any convenient size of fitting of same
design made from the same materials).

5.1.10.2 The installation of the connectors shall be done by the laboratory following
instructions provided by the manufacturer.

5.1.10.3 The Test report shall record the embossing and marking on the connector.

5.1.10.4 The following shall constitute Type Tests for IPC :

• Electrical Ageing Test
• Dielectric and Water Tightness Test.
• Mechanical Tightening Test
• Effect of Tightening on main Core
• Effect of Tightening on Branch core
• Over-current Test (if applicable)

The following shall be Type Test for Suspension Assembly (SA)

• Mechanical Test

333
tion 6. Project Requirements

• Voltage Test
• Climatic Aging Test
• Corrosion Test
• Endurance Test under Thermal & Mechanical Stresses

The following shall be Type Tests for Anchoring Assemblies (AA)

• Mechanical Test
• Voltage Test
• Dynamic Test
• Climatic Aging Test
• Corrosion Test
• Endurance Test under Thermal & Mechanical Stresses

5.2 Anchoring Clamp for Insulated Messenger:

The clamps should be designed to Anchor LT-AB cable with insulated messenger. The
clamp should consists of an Aluminium alloy corrosion resistant castled body, bail of
stainless steel and self adjusting plastic wedges which shall anchor/hold the neutral
messenger without damaging the insulation.
-
• No losable part in the process of clamping arrangement
• The clamp should conform to the standard NFC 33041 and 33042 or equivalent
I.S. if any.
• The clamp body should be made of corrosion resistant Alluminium
alloy, bail should be of stainless steel and wedges should be weather
and UV resistant polymer.
• Ultimate tensile strength of the clamp should not be less than 15 km for
50/70sq.mm insulated messenger wire / 10 KN for 25/35 sq.mm
insulated messenger wire.
• Slip load of the clamp should not be less than 3 KN for 50/70 sq.mm.
messenger wire / 2 KN for 25/35 sq.mm. messenger wire.

5.2.1 Anchoring assemblies are used to firmly attach the messenger of ABC to a
support and transmit the mechanical tension.
• at the end of a run or to the supporting structures
• at a major change in direction.

5.2.2 Each Anchoring Assembly shall include.

• One number tension bracket.
• One number wedge type tension clamp
• Flexible Rope for fixing tension clamp to bracket.

5.2.3 Anchoring assemblies shall be supplied in sets to ensure compatibility of the

materials against

corrosion or wear of moving parts.

5.2.1 Tension Bracket of AA

334
tion 6. Project Requirements

5.2.4.1 The tension bracket shall be made out of a single piece of Aluminium alloy
suitable for attachment to a pole either by

a) 16mm galvanized steel bolt (s) or

b) two stainless Steel straps of 20 x 0.7 mm.

5.2.4.2 The tension bracket should be designed to ensure the Flexible rope cannot slip out at
any angle.

5.2.4.3 The tension bracket should be rated and tested for the loads specified in
Table-5. The load shall be applied at an angle of 45º from the normal to
the surface of mounting of the bracket.

Table – 5

Conductor Size Rating Load for deformation Load for

(Sq.mm.) <10mm (Newtons) deformation
<30mm & no-break
(Newtons)
25-35 1500 Kg. 12,000 15,000
50-95 2000Kg 15,600 19,500

5.2.5 Flexible Rope of AA

5.2.5.1 The Anchoring assembly shall be supplied with a stainless steel flexible
Rope to connect the Tension Clamp to the Tension Bracket.

5.2.5.2 The rope should have sufficient flexibility to ease the torsional movement of the ABC
System.

5.2.5.3 The Rope should be pre-fitted with compression type end fittings to secure the
tension clamp.

5.2.5.4 A wear resistant moveable saddle should be un-loosably fitted on the Rope
to prevent abrasion at the point of fitting into the tension bracket.

5.2.5.5. The Rope should have sufficient mechanical strength to withstand the mechanical
test for the complete assembly tests in this specification.

5.2.6 Wedge Type Tension Clamp of AA

5.2.6.1 Wedge type clamps shall be used for clamping the messenger without damaging the
insulation.

5.2.6.2 The clamp shall be capable of clamping an uncut messenger so that it can
continue without break to the connecting point or next span.

5.2.6.3 The clamp shall be fully insulating type of mechanical and weather resisting
thermoplastic.

335
tion 6. Project Requirements

5.2.6.4 No bolts or loose parts are allowed as part of the Clamping system.

5.2.6.5 No tools shall be needed for fitting the messenger into the clamp.

5.2.6.6 The clamp shall be self tightening and capable of holding without
slippage the load specified in the Table-6.

Table – 6
Conductor Size Rating (Kg.) T start (I minute) T final (I
Sq. mm. Dia. (mm) (Newtons) minute)
(Newtons)
25-35 8-11 1000 Kg. 8,000 10,000
50-54 8-11 1500 Kg. 12,000 15,000
70-95 13.5-16 2000 Kg. 12,000 15,000

5.2.6.7 After fitting the insulated messenger in the clamp, load T start will be held for
1 minute & then load increased to T final at rate between 5000 – 7,500 N/mtr.
In each case there shall be no breakdown of any part of clamp and slippage of
messenger in relation to the clamp.

5.2.7 Voltage Test on Clamp of AA

5.2.7.1 Voltage test is carried out on anchor clamps to ensure no damage is caused to the
insulated messenger.

5.2.7.2 A conductive rod of dia. corresponding to the average dia. that can be
accommodated in the clamp is fitted into the clamp, protruding by approx.
50mm at each end of the tightening piece.

5.2.7.3 The rod and clamp is subjected to tensile load as stated in Table 7 below when
fixed to a support in its normal manner.

Table – 7
Conductor Size Normal rating (kg) Load Applied (N)
Sq. mm. Dia. (mm)
25-35 8-11 1000 2000
50-54 8-11 1500 4000
70-95 13.5-16 2000 4000

5.2.7.4 A power frequency voltage of 6 kV is applied for 1 minute between the rod
and conductive part of the clamp, or fixation point in absence of conductive
part.

5.2.7.5 No breakdown or flashover shall occur. There shall be no tripping due to leakage
with a setting of 10 +0.5 mA.

5.2.8 Endurance under Mechanical & Thermal Stress of AA

5.2.8.1 This test is done on clamp rated 1500 Kg. or 2000 Kg. using insulated messenger 50

336
tion 6. Project Requirements

to 70 sq. mm.

5.2.8.2 A neutral messenger is fitted between two anchor clamps, with clamp spacing
approx. 5 mtr. & 1 mtr. Of messenger protruding from the end. Marks are
made to enable measurement of slippage.

5.2.8.3 The sample is subjected to 500 cycles of 90 minutes each as described below:

5.2.8.3.1 Messenger temperature is raised by passing an AC current to 60

+3O C within 15 minutes. This temperature is maintained for at least 30
minutes to give a total heating period of 45 mts.per cycle.

5.2.8.3.2 Messenger is allowed to cool naturally to ambient for further 45 minutes to

complete 90mts. Cycle time.

5.2.8.3.3Mechanical load is applied during the cycle as per table 8 below.

Load F1 is applied throughout the cycle, except for a short period of 5 sec. to
60 sec. when it is gradually increased from F1 to F2 at any time during the last
15 minutes of the 90 minute cycle.
Table – 8
Conductor Size Rating (Kg.) F1 (Newtons) F2 (Newtons)
Sq. mm. Dia. (mm)
25-35 8-11 1000 Kg. 2,200 5,000
50-54 8-11 1500 Kg. 4,000 7,500
70-95 13.5-16 2000 Kg. 4,500 10,000

5.2.8.3.4 There should be no slippage greater than 4 mm after 2 cycles or greater than 8 mm
after 500 cycles.

5.2.8.3.5 Voltage test is done at the end of the 500 cycles by immersing the
test specimen of neutral messenger and clamps in water of resistively not
less than 200 Ohm mtr. For 30 minutes.

5.2.8.3.6 A voltage of 10 kV ac is applied for 1 minute between

messenger and water bath using a trip setting of 10 + 0.5
am. There should be no breakdown or tripping.

5.3 Suspension clamp for insulated neutral messenger:

The clamp should be designed to hang L.T – AB cable with insulated neutral messengers.
The neutral messengers should be fixed by an adjustable grip device. A movable link should
allow longitudinal and transversal movement of the clamp body.

• No losable part in the process of clamping arrangement.

• The clamp should conform to the standard NFC 33040 or equivalent I.S, if
any.
• The clamp and the link made of Polymer should provide an
additional insulation between the cable and the pole.
• The clamps and movable links should be made of weather and UV
resistant glass fiber reinforced polymer.
• Clamps should be fixed with pole by eye hook / bracket. Bracket

337
tion 6. Project Requirements

should be made of corrosion resistant alluminium alloy.

• Ultimate tensile strength of the clamp should not be less than 15 KN for
50/70 sq.mm. Insulated messenger wire 4.3 KN for 25/35 sq.mm.
Insulated messenger wire.
• Maximum allowable load of the clamp should not be less than 20 KNfor
50/70 sq.mm. insulated messenger sire/15 KN for 25/30 sq.mminsulated
messenger wire.
5.3.1 Suspension Assembly is used for supporting an ABC by installation on the
messenger at an intermediate point of support such as a pole. It can
accommodate small angles of deviation upto 30°.

5.3.2 Each Suspension Assembly shall consist of:

• One number Suspension Bracket.

• One number moveable (articulated) connecting link.
• One number Suspension Clamp.

5.3.3 Suspension Assemblies shall be supplied in sets to ensure compatibility of the

materials against corrosion or wear of rotating/moving parts.

5.3.4 Suspension Bracket of SA

5.3.4.1 The Suspension Bracket shall be made from single piece alluminium alloy
suitable for attachment to a pole by either.

a) 16 mm galvanized steel bolt or

b) Two stainless steel straps.

5.3.4.2 The Suspension Bracket shall be provided with an upper bulge to prevent the
clamp from turning over on the Bracket for more than 45 O from the
horizontal or to within less than 60 mm from the pole / fixing structure.

5.3.4.3 The Suspension Bracket should be so designed to ensure that the articulated link
cannot slip out

of it.

5.3.4.4 Suspension Brackets shall be designed to withstand a load applied at the

anchoring point of the movable link as per Table – 9 below without
deformation of more than 10mm or breakdown at 33O below horizontal (there
should be no longitudinal component of load parallel to the plane of fixing).

Table – 9
Conductor Size Normal rating (kg) Load (N)
Sq. mm. Dia. (mm)
25-35 8-11 1500Kg. 12500
70-95 13-17 2000Kg. 14000

5.3.5 Movable (Articulated) Link of SA

338
tion 6. Project Requirements

5.3.5.1 Movable Links are used between the Suspension Bracket and
Suspension Clamp to allow a degree of movement and flexibility between
the two.

5.3.5.2 Moveable Links should be made fully of insulating type of

mechanical and weather resistant thermoplastic. A metallic wear resistant ring
should however be fitted at point of contact between the Suspension Bracket
and the movable link.

5.3.5.3 The Movable link should be unloosably fitted to the Bracket and the Clamp.

5.3.6 Suspension Clamp of SA

5.3.6.1 Suspension Clamps are used for locking the messenger of the
ABC bundle without damaging the insulation or allowing the messenger
to become dismounted from the fitting.

5.3.6.2 The Suspension Clamp shall accommodate messenger wires from 25 to 95 sq.m.

5.3.6.3 The Suspension Clamp shall be made fully of insulating type of

mechanically strong and weather resistant plastic.

5.3.6.4 Bolts should not be used for clamping / locking the messenger in the Clamp.

5.3.6.5 There shall be no losable parts in the Suspension clamp.

5.3.6.6 The Suspension Clamp should be unloosably fitted to the rest of the Suspension
Assembly.

5.3.7 Mechanical Test on Clamp of SA

5.3.7.1 The Sub Assembly shall be subjected to a vertical load applied as per drawing in
accordance with Table-
10. There shall be no breakdown or permanent deformation at load T initial for 1 minute
or when the load is increased to T final and released.

Table – 10
Conductor Size Rating (Kg.) T start (I minute) T final
Sq. mm. Dia. (mm) (Newtons) (I minute)
(Newtons)
25-54 8-15 1500 Kg. 9,600 12,000
70-95 13-17 2000 Kg. 12,800 16,000

339
tion 6. Project Requirements

5.3.7.2 A sample messenger shall be fitted into a fixed suspension clamp and
subjected to a gradually applied longitudinal load of 300 N. There shall be
no permanent slip page.

5.3.8 Voltage Test of SA

A copper foil is wrapped at the clamping point around the maximum size of messenger
allowed in that clamp. An ac voltage of 6 KV is applied between the copper foil and nearest
conductive point of the clamp or into its absence to the point of fixation. The voltage should
be withstood for 1 minute without breakdown or flashover.

5.3.9 Test Under Mechanical & Thermal Stress

5.3.9.1 The test specimen is made up of approx. 10mts. Of messenger wire strung
between two anchor clamps with a Suspension Clamp fixed in the middle.
Masses of 40 Kg. are suspended at a distance of 1-2mtr. On either side of the
Suspension Clamp with a fixing mechanism of mass 2 + 1 Kg.

5.3.9.2 The specimen is subjected to 500 cycles of 90 minutes each. Each cycle consists of
the following:

a) For first 75 minutes a constant longitudinal tension of 4000 N is applied to

the messenger for rating of 1500 Kg. and of 4500 N rating of 2000 Kg.
while 64cycles right and left oscillation are produced on the clamp 32ºon
either side of the vertical.

340
tion 6. Project Requirements

b) During the first 45 minutes an intermittent current of 4-5 A/sq.mm is applied

to maintain the conductor temp at 60 + 3º C.

c) During the next 45 minutes of the cycle the conductor is allowed to cool down
naturally to the ambient.

d) At the 75th minute, after having completed 64 oscillations, the oscillations

are stopped and the longitudinal tension is increased to 7500 N for 1500 kg.
Rating and 10000 N for 2000 Kg. Rating.

3.9.3 No messenger slippage should occur within the Suspension Clamp during the
500cycles.

5.3.9.4 At the end of the 500 cycles, the messenger is immersed in water for 30 minutes. It
is then tested to withstand 10 kV ac for 1 minute with a trip setting of 10 + 0.5 mA. There
should be no breakdown or flashover.

5.4 Acceptance Tests

The following shall constitute Acceptance Tests for Insulation Piercing

5.4.1
Connectors(IPC) :
• Visual *
• Dimensional (as per SCD and overall dimensions submitted with Tender
Offer)*
• Electrical Ageing Test ***
• Dielectric and Water Tightness Test. **
• Mechanical Tightening Test **
• Effect of Tightening on Main Core **
• Effect of Tightening on Branch Core **

The above tests are to be carried out as per sampling plan below. However electrical geing
test on IPC (market***) is to be done on only one connector of each type and size.

In case of random failure/defect, double the sample lot is to be drawn and there should be
no failure/defect exceeding half the permissible defects (rounded down) shown in the chart.

For tests Marked* For tests Marked**

Lot Size Sample Size Max. Sample Size Max.
permissible permissible
Defects Defects
Upto 100 2 Nil 2 Nil
101 to 1000 6 Nil 4 Nil
>1001 0.01% 0.1% of pieces 4 Nil
subject to min. checked
6 pieces

5.4.2 The following shall constitute acceptance tests for Anchor Assemblies:
• Visual *
• Dimensional (as per SCD and overall dimensions submitted with Tender

341
tion 6. Project Requirements

Offer)*
• Mechanical Test on Bracket**
• Mechanical Test on Clamp **
• Voltage Test *

5.4.3 The following shall constitute acceptance tests for Suspension Assemblies:
• Visual *
• Dimensional (as per SCD and overall dimensions submitted with Tender
Offer)*
• Mechanical Test on Bracket**
• Mechanical Test on Clamp **
• Voltage Test *

The above tests (for AA & SA) are to be carried out as per sampling plan below. In case of random
failure/defect, double the sample lot is to be drawn and there should be no failure/defect exceeding
half the permissible defects (rounded down) shown in the chart.

For tests Marked* For tests Marked**

Lot Size Sample Size Max. Sample Size Max.
permissible permissible
Defects Defects
Upto 100 2 nil 1 Nil
101 - 500 5 1 2 Nil
501 - 2500 10 2 2 Nil
2501 & 10 + 0.2 2 + 10% pf addl. 4 1
above % Sample quantity

342
tion 6. Project Requirements

Annexure V: General Arrangement drawings.

1-ph Connections:

3-ph Connections:

Note: The above drawings are tentative and may be revised as per the requirement of the
utility

343
Section 7. Contract Forms and Conditions of Contract 341

PART II

CONTRACT FORM AND CONDITIONS OF CONTRACT

Contract for

Appointment of AMI Service Provider for Smart Prepaid Metering in Mizoram State on
DBFOOTbasis

Between

[STATE POWER UTILITY]

AND

[ SPV incorporated by Selected Bidder]0

AND

[ SELECTED BIDDER]

0 Notes:
(i) Applicable only in the event the Utility proposes to incorporate a Special Purpose Vehicle (SPV) by
the Selected Bidder for project implementation.
(ii) The provisions in square brackets and/or blank spaces shall be suitably filled post finalisation of
the Contract.
Section 7. Contract Forms and Conditions of Contract 343

Section 7. Contract Form and Conditions of Contract

TABLE OF CONTENTS

Article/ Clause ........................................................................................................... 345

1. Definitions and Interpretations .............................................................................. 345
2. The Contract...................................................................................................... 349
3. Obligations of the Selected Bidder in case an SPV has been formed .................. 349
4. Rights, Title and Interest to AMI System and Equipment ............................... 350
5. Contract Price and Payment ............................................................................. 351
6. Performance Security........................................................................................ 354
7. Liquidated Damages, Penalty and Incentive .................................................... 355
8. SLAs and SLA Audit ........................................................................................ 356
9. Force Majeure ................................................................................................... 356
10. Intellectual Property.......................................................................................... 360
11. Termination .......................................................................................................... 361
12. Liability/ Indemnity .......................................................................................... 370
13. Governing Laws and Settlement of Disputes ..................................................... 372
14. Change Order ....................................................................................................... 374
15. Miscellaneous ...................................................................................................... 377
16. Confidential Information ...................................................................................... 379
17. Subcontracting ..................................................................................................... 380
18. Warranty .............................................................................................................. 380
19. Change in Laws and Regulations ......................................................................... 381
20. Severability .......................................................................................................... 382
21. Language .............................................................................................................. 382
22. Assignment ......................................................................................................... 382
23. Entire Agreement ................................................................................................. 383
24. Disclaimer ............................................................................................................ 383
25. Public Disclosure ................................................................................................. 383
26. Adherence to Safety Procedures, Rules, Regulations and Restriction ................ 383
27. Non- Solicitation of Staff..................................................................................... 384
28. Survival ................................................................................................................ 384
29. Notices ................................................................................................................. 385
III. Special Conditions of Contract .................................................................................. 387
Section 7. Contract Forms and Conditions of Contract 344

A. Form of Contract
(Applicable in the event SPV incorporated by Selected Bidder)

THIS Contract (hereinafter referred to as “Contract”) executed on this …....... [date] day of ….......
[month], ........... [year]:

BETWEEN:

[Insert name of the Utility] (hereinafter referred to as “Utility” which expression shall unless
repugnant to the context or meaning thereof include its successors, assigns and permitted substitutes),
a company incorporated under the extant provisions of Indian Laws and having its registered office at
[Address];

AND

……………. <insert the name of the SPV>, a company incorporated in terms of the Companies Act,
2013 having its registered office at ..................... [Registered address of the Company] (hereinafter
referred to as the “AMISP” which expression shall unless repugnant to the context or meaning
thereof include its successors, assigns and permitted substitutes).

AND

< insert the following if the Selected Bidder identified pursuant to the RFP is Sole Bidder>

……………., < insert the name of Selected Bidder> having its registered office at…………….
[Registered address of the Company] (hereinafter referred to as the “Selected Bidder” which
expression shall unless repugnant to the context or meaning thereof include its successors, assigns and
permitted substitutes).

< insert the following in case the Selected Bidder identified pursuant to the RFP is a Consortium >

……………. < insert the name of the Lead Member of the Consortium who is the Selected Bidder>,
having its registered office at .....................[Registered address of the Company], the Lead Member
acting for and on behalf of the Consortium comprising ............. <insert name of the all the members of
the Consortium including the Lead Member> (hereinafter referred to as the “Selected Bidder” which
expression shall unless repugnant to the context or meaning thereof include its/ their successors,
assigns and permitted substitutes).

WHEREAS the Utility had invited Bids for Appointment of AMI Service Provider for Smart Prepaid
Metering in Mizoram State on Design Build Finance Own Operate Transfer (DBFOOT) basis (the
“Project”)through RFP/Tender No. [Tender Details]

WHEAREAS after evaluation of the Bids received from the Bidders, the Utility accepted the Bid of
the Selected Bidder, and issued its Letter of Award No. [ ] dated [ ] (“LOA”)
to the Selected Bidder, requiring the Selected Bidder, inter alia, to execute this Contract within the
time period prescribed in the RFP.

WHEAREAS the Selected Bidder has since promoted and incorporated such a special purpose
vehicle as the AMISP under the Companies Act, 2013 in accordance with the terms of the RFP, and
Section 7. Contract Forms and Conditions of Contract 345

has requested the Utility to accept the AMISP as the entity which shall undertake and perform the
obligations and exercise the rights of the Selected Bidder under the LOA, including the obligation to
enter into this Contract for Design Build Finance Own Operate Transfer (DBFOOT) AMI system in
the Project area.

WHEAREAS the AMISP, by its letter dated [ ], while representing that it has been
promoted by the Selected Bidder for the purposes hereof, joined in the request of the Selected Bidder
to the Utility to accept the AMISP as the entity which shall undertake and perform the obligations and
exercise the rights of the Selected Bidder including the obligation to enter into this Contract pursuant
to the Letter of Award (LOA).

NOW, THEREFORE, in consideration of the foregoing and the respective covenants and
agreements set forth in this Contract, the receipt and sufficiency of which is hereby acknowledged,
and intending to be legally bound hereby, the Parties agree as follows:

1. The following documents attached hereto shall be deemed to form an integral part of this
Contract:

(a) The General Conditions of Contract (including Attachment 1 “Fraud and

Corruption”;
(b) The Special Conditions of Contract;
(c) Appendices:

Appendix A: Project Requirements (AMI System Requirements and Service

Level Agreement)

Appendix B: AMISP Service Charge

(d) Technical and Financial Bid as submitted by the Selected Bidder

In the event of any inconsistency between the documents, the following order of precedence
shall prevail: the Special Conditions of Contract; the General Conditions of Contract,
including amendments thereto […. Insert reference to amendments….];Appendix A and
Appendix B; and Technical and Financial Bid as submitted by the Selected Bidder. Any
reference to this Contract shall include, where the context permits, a reference to its
Appendices also.

IN WITNESS WHEREOF, the AMISP, the Selected Bidder and the Utility, executed these
presents and affixed common seals of their respective companies on the Day, Month and Year first
mentioned above.

1. Common Seal of Utility has been affixed in my/ our presence pursuant to Board
Resolution dated …..................
For Utility

[Signature of Authorized Representative]

….............................................................
[Name of the Authorized Representative]
Section 7. Contract Forms and Conditions of Contract 346

[Designation of the Authorized Representative]

1. Common Seal of ……………. [Name of the Lead Consortium Member/ Sole Bidder], has
been affixed in my/ our presence pursuant to Board Resolution dated …..................
For [Selected Bidder]

[Name of the Lead Consortium Member/ Sole Bidder],

[Signature of Authorized Representative]

….............................................................
[Name of the Authorized Representative]
[Designation of the Authorized Representative]

2. Common Seal of...................... [Name of the AMISP], has been affixed in my/ our presence
pursuant to Board Resolution dated …..................
For AMISP

[Name of the AMISP],

[Signature of Authorized Representative]

….............................................................
[Name of the Authorized Representative]
[Designation of the Authorized Representative]

WITNESS:

1. ………………………………………………. (Signature) Name

……………………………………………….
Designation…........……….…………………

2. ………………………………………………. (Signature) Name ………………………….

……………………
Designation…........…………………………

Attested:

…………………………….
[Signature]
(Notary Public)

Place: …………………………. Date: …………………………….

Section 7. Contract Forms and Conditions of Contract 347

B. Form of Contract
(Applicable in the event SPV is not incorporated in the case, when CPSE / PSU or a Subsidiary/
Joint Venture of a CPSE/ PSU is the sole bidder/ lead consortium member)

THIS Contract (hereinafter referred to as “Contract”) executed on this .......... [date] day of ..........
[month], [year]:

BETWEEN

AND

…………….. , < insert the name of Selected Bidder, being the Sole Bidder/ lead consortium
member> having its registered office at……………. [Registered address of the Company]
(hereinafter referred to as the “AMISP” which expression shall unless repugnant to the context or
meaning thereof include its successors, assigns and permitted substitutes).

WHEAREAS after evaluation of the Bids received from the Bidders, the Utility accepted the Bid of
the AMISP, and issued its Letter of Award No. [ ] dated [ ] (“LOA”) to the
Selected Bidder, requiring the Selected Bidder, inter alia, to execute this Contract within the time
period prescribed in the RFP.

WHEAREAS the AMISP, in accordance with the terms of the RFP, shall undertake and perform the
obligations and exercise the rights under the LOA, including the obligation to enter into this Contract
for Design Build Finance Own Operate Transfer (DBFOOT) AMI system in the Project area.

1. The following documents attached hereto shall be deemed to form an integral part of this
Contract:

(a) The General Conditions of Contract (including Attachment 1 “Fraud and

Corruption”;
(b) The Special Conditions of Contract;
Section 7. Contract Forms and Conditions of Contract 348

Appendix A: Project Requirements (AMI System Requirements and Service

Level Agreement)

Appendix B: AMISP Service Charge

(d) Technical and Financial Bid as submitted by the Selected Bidder

IN WITNESS WHEREOF, the AMISP and the Utility, executed these presents and affixed
common seals of their respective companies on the Day, Month and Year first mentioned above.

1. Common Seal of Utility has been affixed in my/ our presence pursuant to Board
Resolution dated .....................
For Utility

[Signature of Authorized Representative]

................................................................
[Name of the Authorized Representative]
[Designation of the Authorized Representative]

3. Common Seal of ...................... [Name of the Sole Bidder/AMISP], has been affixed in my/ our
presence pursuant to Board Resolution dated .....................
For [Sole Bidder/ AMISP]

[Name of the AMISP/ Sole Bidder],

[Signature of Authorized Representative]

................................................................
[Name of the Authorized Representative]
[Designation of the Authorized Representative]

WITNESS:

3. ………………………………………………. (Signature) Name

……………………………………………….
Designation...........……….………………..
Section 7. Contract Forms and Conditions of Contract 349

4. ………………………………………………. (Signature) Name ………………………….

……………………
Designation...........…………………………

Attested:

…………………………….
[Signature]
(Notary Public)

Place: …………………………. Date: …………………………….

Section 7. Contract Forms and Conditions of Contract 351

II. General Conditions of Contract

Article/ Clause

1. Definitions and
Interpretations

(a) Definitions
1.1 In this Contract, unless the context otherwise requires,
the following words, expressions and abbreviations shall
have the following meanings:

(a) “Advanced Metering Infrastructure” or “AMI” means

an integrated system of Smart Meters, communication
networks and meter data management systems that
enables two-way communication between the utilities and
consumer premises equipment. The functional blocks of
AMI typically include HES — HeadEnd System, WAN
— Wide Area Network, NAN — Neighborhood Area
Network, DCU — Data Concentrator Unit / Gateway and
HAN — Home Area Network;
(b) “Advanced Metering Infrastructure Service
Provider” or “AMISP”, means the responsible
implementation agency named in SCC appointed by
Utility for designing, building, financing, owning,
operating and transferring the AMI Project in its area of
operation upon execution of the Contract subsequent to
the Letter of Award referred to in SCC;
(c) “Affected Party” means any of the AMISP or the Utility
whose performance has been affected by an event of
Force Majeure or Force Majeure Event;
(d) “AMISP Service Charge” means the payment to be
made by the Utility to the AMISP in Indian Rupee (INR)
per meter per month for each category of meter as
indicated in Appendix B;
(e) “Applicable Laws” shall mean the laws and any other
instruments having the force of law in India as they may
be issued and in force from time to time;
(f) “Bid” means the bid submitted by the Bidder(s) in
response to the RFP and shall include the Technical Bid
and the Financial Bid;
(g) “Bidder(s)” means individual entity or consortium of
entities bidding in response to the RFP;
(h) “Change Order” shall have the meaning as ascribed
thereto in Article 14 of this Contract;
(i) “Consortium Member” Any member of the bidding
consortium other than the Lead Consortium Member;
Section 7. Contract Forms and Conditions of Contract 352

(j) “AMISP Contract” or “Contract” shall mean this

Contract entered into between, the SPV incorporated by
the Selected Bidder (if applicable and so indicated in
SCC), Selected Bidder (represented by the Lead Member
acting for and on behalf of the consortium if theSelected
Bidder is a consortium) and the Utility for undertaking the
AMI Project and is the legally binding written agreement
signed by the Parties and which includes all the attached
documents listed in its paragraph 1 of the Form of
Contract (the General Conditions (GCC), the Special
Conditions (SCC), and the Appendices, Attachments,
Annexures etc.).
(k) “Contract Period” or “Term of the Contract” shall
have the meaning as ascribed thereto in Article 2.1.2 of
this Contract;
(l) “Contract Price” shall have the meaning as ascribed
thereto in Article 5.1 of this Contract;
(m) “Day” means a calendar day unless indicated otherwise;
(n) “Exit Management Period” shall mean the transition
period encompassing the time from the date of
termination of the Contract or end of the Contract Period
until the date upon which all transition activities/ services
are completed by the AMISP;
(o) “Force Majeure” or “Force Majeure Event” shall have
the meaning as ascribed thereto in Article 9 of this
Section;
(p) “GCC” means these General Conditions of Contract.
(q) “Goods” means any good(s) supplied or to be supplied as
a part of the Solution by the AMISP;
(r) “Independent Valuer” shall mean a qualified valuer
duly registered under Companies (Registered Valuersand
Valuation) Rules, 2017 for Plant and Machinery and
jointly appointed by the Parties in the event of termination
prior to Installation Milestone;
(s) “Lender” means the banks, financial institutions,
multilateral funding agencies, non-banking financial
companies registered with the Reserve Bank of lndia
(RBl), insurance companies registered with the lnsurance
Regulatory & Development Authority (IRDA), pension
funds regulated by the Pension Fund Regulatory &
Development Authority (PFRDA), mutual funds
registered with Securities & Exchange Board of lndia
(SEBI), etc., including their successors and assigns, who
have agreed to provide the AMISP with the debt
financing, and any successor banks or financial
institutions to whom their interests may be transferred or
assigned;
(t) “Month” means a calendar month unless indicated
Section 7. Contract Forms and Conditions of Contract 353

otherwise;
(u) “Operational Go Live” shall have the meaning ascribed
thereto in Clause 9.6 of Section 6;
(v) “Operational Period” means the period from the
Operational Go-Live till the end of the Contract Period;
(w) “Project or AMI Project” means the Utility’s AMI
Project defined in recital clause in the Contract Form;
(x) “Project Implementation Schedule” shall have the
meaning ascribed thereto in Clause 12 of Section 6;
(y) “Request for Proposal” or “RFP” means the Tender of
which the number, name and details have been mentioned
in SCC, including all its Volumes/ Sections/ Forms/
Annexures/ Appendices etc., for Appointment ofAMISP
(including all clarification/ addendum/ amendment/
corrigendum/ etc. issued from time to time);
(z) “Rupees” or “Rs.” Or “INR” or “₹” means Indian
Rupees;

(aa) “SCC” means the Special Conditions of Contract by

which the GCC may be amended or supplemented.
(bb) “Service(s)” or “Related Service(s)” means any
service(s) performed or to be performed as a part of the
Solution by the AMISP;
(cc) SLA Default Notice means notice to be issued by the
Utility in the event AMISP fails meet any of the criteria
specified in the SLA for cumulatively 3 (three) months in
past 6 (six) months so as to entitling levy of maximum
penalty for such criteria;
(dd) “Smart Meter” shall mean and is an ac static watt-hour
meter with time of use registers, internal connect and
disconnect switches with two-way communication
capability. It is designed to measure flow of forward
(import) or both forward (import) and reverse (export),
store and communicate the same along with other
parameters defined in this standard. It shall be remotely
accessed for collecting data/events, programming for
select parameters (as defined in IS 16444 including any
amendments or modifications to the same from time to
time);
(ee) “Solution” shall mean the AMI system implemented in
its entirety including but not limited to the designing,
financing, supply of hardware, software, transportation,
installation, integration, testing, commissioning,
operation, maintenance, training and other services by the
AMISP;
(ff) “Termination Payment” shall have the meaning as
Section 7. Contract Forms and Conditions of Contract 354

ascribed thereto in Article 11 of GCC in Section 7;

(gg) “Utility” shall have the same meaning as ascribed to it in
the recital clause of the Form of Contract.
(hh) “Meter-months”: At any point of time, meter-months of
the AMI system is calculated as the sum of number of
months from operationalization of the meter or
Operational Go-Live, whichever is later, for all meters
installed and commissioned by the AMISP, taking into
account all Change Orders issued by the Utility
(ii) “Total Meter-months”: Total Meter-months of the AMI
system is calculated as the product of total number of
smart meters installed, integrated and operationalized in
the Project (by taking into account all Change Orders
issued by the Utility) and 90 (ninety) months
commencing from Operational Go-Live
(jj) “Installation Milestone” shall have the meaning as
ascribed thereto in Clause 12 of Section 6;

1.2 In the interpretation of this Contract, unless the context

(b) otherwise requires:
Interpretation

1.2.1. Utility, the Selected Bidder, and the AMISP/ Contractor

shall individually be referred to as “Party” and collect-
ively as “Parties”;

1.2.2. Unless otherwise specified a reference to an Article num-

ber is a reference to all of its sub-articles;

1.2.3. Unless otherwise specified a reference to a clause, sub-

clause or section is a reference to a clause, sub-clause or
section of this Contract including any amendments or
modifications to the same from time to time;

1.2.4. A word in the singular includes the plural and a word in

the plural includes the singular;

1.2.5. A word importing a gender includes any other gender;

1.2.6. A reference to a person includes a partnership and a body

corporate;

1.2.7. A reference to legislation includes legislation repealing,

replacing or amending that legislation;

1.2.8. Where a word or phrase is given a particular meaning, it

includes the appropriate grammatical forms of that word
or phrase which has a corresponding meaning;

1.2.9. In the event of an inconsistency between the terms of the

RFP, Bid submitted by the Selected Bidder and the sub-
Section 7. Contract Forms and Conditions of Contract 355

sequent Contract, the terms of the Contract hereof shall

prevail;

1.2.10. Whenever a material or article is specified or described by

the name of a particular brand, manufacturer or trademark,
the specific item shall be understood as establishing type,
function and quality desired. Products of other manufac-
turers may also be considered, provided sufficient inform-
ation is furnished so as to enable Utility to determine that
the products are equivalent to those named.

1.2.11. No amendment or other variation of this Contract shall be

valid unless it is in writing, is dated, expressly refers to this
Contract, and is signed by a duly authorized represent-ative
of both Utility and the AMISP thereto.

1.2.12. An illustration of the methodology for determining the

‘Total Meter-Months’ as well as ‘Operation and Mainten-
ance Period of the AMI system’ is provided in SCC.

2. The Contract
(a) Effectiveness and 2.1. EFFECTIVENESS AND TERM
Term
2.1.1. This Contract shall come into force and efect on
the date of execution of the Contract by the Parties;
2.1.2. Unless terminated earlier by either Party or
extended by the Utility in accordance with the terms of this
Contract, this Contract shall continue in full force and efect
until the earlier of (a) 10 (ten) years from the date of
execution of the Contract or (b) As soon as the “Meter-
Months” exceeds “Total Meter-months” (“Term of the
Contract”).
2.1.3. The Utility, at its own discretion, may extend the
operation and maintenance period of the AMI system at
terms mutually agreed upon with the AMISP.

3. Obligations of 3.1 In case an SPV has been formed, Selected Bidder shall
the Selected ensure that it along with other members of the
Bidder in case an Consortium, if any, subscribe to 100% (one hundred
SPV has been
percent) of the equity share capital of the SPV and
formed
continue to hold such shares for a period up to two years
after Installation Milestone. In the event Selected Bidder
is a consortium then the shareholding pattern indicated
Section 7. Contract Forms and Conditions of Contract 356

in the Consortium Agreement, shall be maintained for a

period up to two years after Installation Milestone.

3.2 In case a SPV has been formed, the Selected Bidder along
with other members of the Consortium, if any, shall
continue to hold not less than 51% (fifty-one percent) for
the entire term of the AMISP Contract;

3.3 In the event the Selected Bidder is a Consortium, the Lead

Consortium Member shall hold at least 51% (fifty- one per
cent) of the equity of the AMISP at all times untilthe
expiry of two years from the Installation Milestoneas per
this Contract and 26% (twenty-six) for the remaining term
of this Contract.

3.4 Subject to the conditions of the contract, any direct and/

or indirect change in shareholding of SPV, if formed,
shall require prior approval of the Utility. However, if the
indirect change in shareholding of SPV is by virtue of the
entity beinga public listed company, same is permissible
to the extent of its public shareholding.

In case of indirect change in shareholding of SPV, if the

Utility doesnt providea response within 60 days of
submission of written request by AMISP, same may be
considered as deemed approved, provided the Selected
Bidder continues to maintain compliance with the
Eligibility and Qualification requirements, i.e., where the
Technically Evaluated Entity and/or the Financially
Evaluated Entity is not the Bidding Company or a
Member in a Bidding Consortium, as the case may be, the
Bidding Company or Member shall continue to be an
Affiliate of the Technically Evaluated Entity and/or
Financially Evaluated Entity, for a period till two years
after Installation Milestone.
Any change in shareholding of SPV shall be in
compliance with applicable laws including but not limited
to the guidelines issued vide Order No. F/No.6/18/2019-
PPD by Ministry of Finance, Department of Expenditure,
Public Procurement Division dated 23 July 2020 and rules
for foreign direct investment in India.
Section 7. Contract Forms and Conditions of Contract 357
4. Rights, Title 4.1 The ownership, rights and title to the AMI
and Interest system and other equipment installed by
to AMI AMISP for operation of the AMI system
System and
pursuant to this Contract shall vest with
Equipment
AMISP during the entire Term of Contract.

However, the lenders shall have first right

on AMISP’s assets subject to the fulfillment
of the provisions in this Contract.

4.2 Unless extended by mutual consent of

the Utility and AMISP, after the Contract
Period the ownership, rights and title of the
installed AMI system and other equipment (if
any) installed by AMISP for operation of the
AMI system pursuant to this Contract shall
be transferred to the Utility without any
cost.
Section 7. Contract Forms and Conditions of Contract 358

5. Contract Price
and Payment

(a) Contract Price

5.1 CONTRACT PRICE

5.1.1 The Contract Price is as indicated in SCC

5.1.2 In the event any approval required for imports and/ or use
of imported equipment is denied in accordance with all
applicable laws including those in relation to testing issued
by Ministry of Power (Order No No.9/16/2016-Trans-
Part(2) dated 18 November 2020, as amended and/ or
modified from time to time), the same shall neither entitle
revision of Contract Price nor shall result in revision of the
Project Implementation Plan as specified in Article 2.2 of this
Contract.
(b) Payment
Mechanism
5.2 PAYMENT MECHANISM

5.2.1 The payment shall be made to the AMISP in Indian Rupees

(INR) only.
5.2.2 The payment to the AMISP shall commence only one month
after Operational Go-Live as defined in Section 6;
5.2.3 The payments due to the AMISP from the Utility shall be
paid on monthly basis as per the payment structure
specified in SCC.
5.2.4 Except in case of Change Order in accordance with Article 14
of this Contract, the sum total of all payments made to the
AMISP shall not exceed the Contract Price quoted in Article
5.1.1
5.2.5 The actual payment shall be net of any applicable liquidated
damages and/or penalty due to noncompliance of SLAs by
the AMISP.
5.2.6 AMISP will raise and deliver the invoice and the
Deliverables mentioned above to the Utility for the monthly
payments within first 5 (five) working days of every month.
AMISP shall also raise a supplementary invoice for the
agreed amount towards software change requests/new
requirements completed in the previous month, in
accordance with Article 14.2 of this Contract. Utility will
review the AMISP invoice raised by the AMISP

and the Deliverables including the SLA performance report,

Section 7. Contract Forms and Conditions of Contract 359

in accordance with Article 8, within 5 (five) working days

from the invoice and SLA performance report delivered by
the AMISP. Utility may dispute the amount payable and shall
pay the undisputed amount of the payment due via direct
debit facility (as specified in Article 5.2.7) from the 11th
(Eleventh) working day of every month till the 10th (tenth)
working day of succeeding month. The disputedamount,
(related to actual number of meters installed, integrated
and operationalized, penalty imposed due to non-
compliance of SLAs, and liquidated damages), shall be dealt
as per Article 13 of this Contract.
5.2.7 The Utility shall, as a condition precedent to the award of the
contract to the selected bidder, establish a Direct Debit
Facility for the entire online consumer payments to ensure
recovery of the amount due to be paid to the AMISP
including amount due to be paid towards supplementary
invoice. In this regard, the Utility shall create a separate
facility compatible with all online payment options such as
Net Banking, Credit/ Debit Card, Mobile Wallets, UPIs, etc.
This facility shall be configurable for direct debit of 100%
(hundred percent) of the monthly payment due to the AMISP
from all recharges and bill payments by Consumers. For the
avoidance of doubt, it is expressly acknowledged that the
Direct Debit Facility shall not be restricted to the area where
the AMISP is providing services but for the entire area of
supply of the Utility.
5.2.8 The Direct Debit Facility would include a bucket filling
approach whereby all consumer recharges and bill
payments from the 11th (eleventh) working day of every
month up to 10th (tenth) working day of the immediately
succeeding month will be routed directly to the AMISP’s
bank account till such time the undisputed amount of the
payment due including amount due towards with
supplementary invoice issued by AMISP is recovered in its
entirety. Once the entire undisputed amount of the
payment due including amount due towards with
supplementary invoice is recovered, the Direct Debit
Facility shall no longer transfer any money to the AMISP.
In the event the overall monthly amount due to the AMISP
(i.e. 100% of undisputed amount due to be paid including
any amount due to be paid towards supplementary
invoice issued by AMISP) as the sum of the consumer
payments is not reached till 10th working day of the next
month, the shortfall/ deficit amount shall be paid along
with the undisputed amount due to be paidincluding any
Section 7. Contract Forms and Conditions of Contract 360

amount to be paid towards supplementary invoice issued

by AMISP for the immediately succeeding month. In case
utility fails to clear any payment (including disputed
amount) of the AMISP within 45 days (forty-five) days of
receipt of invoices, interest on the delay payment shall be
applicable as mentioned in Article 5.2.14 of this Contract.
5.2.9 While establishing the direct debit facility and to ensure
adequate funds for timely payment to the AMISP, the utility
shall ensure the direct debit facility so created, has an
average monthly inflow of at least 5 (five) times the
estimated monthly payment to the AMISP. Average monthly
inflow shall be calculated for the last six calendar months
from the date of letter of award.
5.2.10 In the event the AMISP fails to meet a particular
performance criterion as mentioned under the Service Level
Agreement (SLA) specified in Clause 7.7 of Section 6 for
cumulatively 3 (three) months in past 6 (six) months,
resulting in the maximum penalty for the particular
performance criterion, Utility may issue an SLA Default
Notice to the AMISP directing it to take steps within 90
days to comply with the performance criterion specified in
the SLA1.

5.2.11 In the event a Smart Meter supplied and installed by the

AMISP is damaged for reasons not attributable to the AMISP
such as theft, vandalism, burning, etc. or as a result of Force
Majeure Event, the AMISP shall not be liable for such
damage. In such cases, upon receipt of Notice from the
Utility, the AMISP shall repair or replace the damaged Smart
Meters. AMISP shall be required to replace the Smart Meter
no later than 15 days of notification by the Utility. Upon
replacing the Smart Meter, AMISP shall be entitled to raise a
supplementary invoice for the amount mutually agreed
between AMISP and the Utility. The Supplementary Bill shall
be paid along with the amount due to be paid towards
AMISP Service Charges, for the immediately succeeding
month. For the avoidance of doubt: (i) a damaged meter(s)
shall be excluded from the total numbers installed and
operational smart meters whileconducting the SLA audit of
the AMI system in accordance with Article 8; and (ii) in the
event, AMISP replaces the Meter within 15 days of request
by the Utility or Utility directs to continue operations without
replacing the damaged Meter, the AMISP Service Charge qua
such meter(s) shall be paid as if such damaged meter
complies with the SLA prescribed in this AMISP Contract.
Section 7. Contract Forms and Conditions of Contract 361

1
6 For example, in the event AMISP fails to meet the norm specified for “Availability of AMI System per
month” for cumulatively 3 (three) months in past 6 (six) months leading to levy of maximum penalty
thereof.

5.2.13 For lumpsum payment against Auxiliary LT items, the

AMISP shall raise and deliver a separate invoice on a quarterly
basis and payment for the same shall be released by the Utility
through electronic mode in designated bank account of the
AMISP. The payment against this invoice shall not be
included as part of the direct debit mechanism as mentioned
in Article 5.2.8 above and Utility shall reconcile and release
the undisputed payment within 60 (sixty) days of receipt of
invoices along with requisite documents subject to
availability of fund. The disputed amount shall be dealt as per
Article 13 of this Contract. In case Utility fails to clear any
payment (including disputed amount) of the AMISP within
60 (sixty) days of receipt of invoices, interest on the delayed
payment shall be applicable as mentioned in Article 5.2.14 of
the Contract.
5.2.14 . In the event that the AMISP has duly followed the
procedure enumerated above and the Utility fails to make
anypayment on its respective due date for reasons other than
unavailability of fund. the Utility shall pay interest to the
AMISP on such delayed payment amount (including disputed
amount) as from the due date of payment. The applicable
interest rate on the delayed payment amount will be equal to
the marginal cost of funds-based lending rate (MCLR) for one
year of the State Bank of India plus 400 bps (MCLR shall be
as applicable on the 1st April of the financial year in which the
date of release of delayed payment lies). In case the period of
default lies in two or more financial years the interest amount
shall be calculated separately for the periods falling in
different years. 5.2.15 All payments under this AMISP
Contract shall be made to the Lead Consortium Member and
Utility shall have no role in inter se payments to the
Consortium Members.
5.2.15. All payments under this AMISP Contract shall be
made to the Lead Consortium Member and Utility shall have
no role in inter se payments to the Consortium Members.
5.2.16. AMISP service charge along with Lumpsum
payment per meter paid by the Utility to the AMISP will be
considered as an Operational Expenditure on Utility’s account
Section 7. Contract Forms and Conditions of Contract 362

5.3 TAXES AND DUTIES

5.3.1 For Goods whether supplied from or outside India, the

AMISP shall be entirely responsible for all taxes, duties,
stamp duties, license fees, and other such levies imposed
outside India.
5.3.2 Notwithstanding anything above or elsewhere in the
Contract, in the event that the input tax credit of the GST
charged by the AMISP is denied by the tax authorities to
the Utility for reasons attributable to the AMISP, the
Utility shall be entitled to recover such amount from the
AMISP by way of adjustment from any of the subsequent
invoices submitted by the AMISP to the Utility.

6. Performance 6.1 The AMISP has furnished Performance Security in the

Security form of an irrevocable bank guarantee valid up to a period
of 6 (six) months beyond the end of the Contract Period
or extended thereafter, for the amount indicated in SCC
on the prescribed format. However, in case of delay in
Installation Milestone, the validity of the initial
Performance Security shall be extended by the period of
such delay. In the event delay is solely due to acts and/ or
Section 7. Contract Forms and Conditions of Contract 363

omission of the Utility cost of extending the validity of

Performance Security shall be reimbursed to the AMISP
by the Utility.

6.2 Upon achievement of Installation Milestone, the value of

the Performance Security shall be reduced by AMISP, to
the extent indicated in SCC as determined in accordance
with numbers of meters considered for Installation
Milestone.

6.3 Any payments shall be made to the AMISP only after

receipt of the initial Performance Security by Utility.

6.4 Upon Termination of the Contract due to Utility Event of

default or expiry of the Contract Period, the separate
Performance Security shall be discharged by Utility
without any interest and returned to the AMISP not later
than 14 (fourteen) working days following the date of
Termination of the Contract.

Upon Termination of the Contract due to AMISP Event of

default, the Performance Security shall be forfeited by
Utility.
6.5 In case of any delay by the AMISP in performing the
activities of the scope of work with respect to the Project
Implementation Schedule, then upon Utility’s request,
the AMISP shall extend the validity of the separate
Performance Security for the period for which the
Contract is extended. In the event delay is solely due to
acts and/ or omission of the Utility cost of extending the
validity of separate Performance Security shall be
reimbursed to the AMISP by the Utility.

7. Liquidated 7.1 Except in case of Force Majeure or where the delay in

Damages, delivery of the Solution is caused due to any delay or
Penalty and default of Utility, if the Installation Milestone is delayed
Incentioe
by more than 27 (Twenty Seven) months from the date of
execution of the Contract the AMISP shall be liable to pay
liquidated damages as per the rates specified in this
Article.

7.2 Except in case of Force Majeure or where the delay in

Section 7. Contract Forms and Conditions of Contract 364

delivery of the Solution is caused due to any delay or

default of Utility, if the delivery, site installation,
integration and operationalization of:

7.2.1 100% of Feeder Meters each with related hardware,

software and equipment is delayed by more than 9
(nine) months from the date of execution of the
Contract the AMISP shall be liable to pay liquidated
damages as per the rates specified in this Article.

7.2.2 100% of DT Meters each with related hardware,

software and equipment is delayed by more than 18
(eighteen) months from the date of execution of the
Contract the AMISP shall be liable to pay liquidated
damages as per the rates specified in this Article.

7.3 Utility shall without prejudice to all its other remedies

under the Contract, deduct from the amount due to be
paid, as liquidated damages, 50% of AMISP Service Charge
for each delayed meter for each completed month of
delay for a maximum period of 12 (twelve) months. An
illustrative example for arriving at the deductions is given
in SCC.

7.4 If the AMISP achieves milestone of “Installation Milestone

(as provided in Section 6) at least one month in advance
than the timelines specified in the Contract, Utility shall
provide an incentive as specified in SCC.

7.5 Upon achieving Installation Milestone, in accordance with

Article 7.4, AMISP shall be entitled to raise a
supplementary invoice for the amount indicated therein.
The Supplementary invoice shall be paid along with the
amount due to be paid for AMISP Service Charges for the
immediately succeeding month.

8. SLAs and SLA 8.1 The AMISP shall be liable to penalties in the event of non-
Audit compliance of Service Level Agreements as specified in
Section 6;

8.2 A designated team/ person from Utility may review the

system generated SLA performance report of AMISP each
month. The review/ audit report will form basis of any action
relating to imposing penalty on or breach of
Section 7. Contract Forms and Conditions of Contract 365

Contract of the AMISP.

8.3 In case, there is no review/ audit report submitted

within 10 (ten) working days of every month, it shall be
deemed that all SLAs were met in the previous month.

9. Force Majeure 9.1 A Force Majeure means any event or circumstance or

(a) Force Majeure combination of events and circumstances including those
Event stated below that wholly or partly prevents or
8.3 unavoidably delays an Affected Party in the performance
of its obligations under this AMISP Contract, but only if
and to the extent that such events or circumstances are
not within the reasonable control, directly or indirectly, of
the Affected Party and could not have been avoided if the
Affected Party had taken reasonable care or complied
with prudent utility practices:

a) Natural Force Majeure Events:

act of God, including, but not limited to drought, fire

and explosion (to the extent originating from a source
external to the site), earthquake, epidemic, volcanic
eruption, landslide, flood, cyclone, typhoon, tornado,
or exceptionally adverse weather conditions,

b) Non-Natural Force Majeure Events:

i) Direct Non–Natural Force Majeure Events

a) Nationalization or compulsory acquisition
by any Governmental instrumentality of any
material assets or rights of the AMISP; or
b) the unlawful, unreasonable ordiscriminatory
revocation of, or refusal to renew, any
Consents, Clearances and Permits required
by the AMISP to perform their obligations
under the Contract or any unlawful,
unreasonable or discriminatory refusal to
grant any other Consents, Clearances and
permits required for the development/
operation of the Project, provided that a
Competent Court of Law declares the
revocation or refusal to be unlawful,
unreasonable and discriminatory and strikes
the same down; or
c) any other unlawful, unreasonable or
discriminatory action on the part of any
Section 7. Contract Forms and Conditions of Contract 366

Governmental instrumentality which is

directed against the Project, provided that a
competent Court of law declares the action to
be unlawful, unreasonable and
discriminatory and strikes the same down.
d) any partial or complete shut-down of the
internet services in the Project area
e) Shortage of labor, materials or utilities
where caused by circumstances that are
themselves Force Majeure
f) Restrictions imposed by central or state
government that prevent or delay project
execution

ii) Indirect Non - Natural Force Majeure

Events:

a) an act of war (whether declared or

undeclared), invasion, armed conflict or act
of foreign enemy, blockade, embargo, riot,
insurrection, terrorist or military action, civil
commotion or politically motivated
sabotage;

b) radioactive contamination or ionizing

radiation originating from a source in India
or resulting from any other Indirect Non-
Natural Force Majeure Event mentioned
above, excluding circumstances where the
source or cause of contamination or radiation
is brought or has been brought in toor near
the Site by the Affected Party or those
employed or engaged by the Affected Party;
or

c) industry wide strikes and labor disturbances,

(b) Force Majeure having a nationwide impact in India.
Exclusions
9.2 FORCE MAJEURE EXCLUSIONS

9.2.1 Force Majeure shall not include (i) any event or

circumstance which is within the reasonable control of
the Parties and (ii) the following conditions, except to the
extent that they are consequences of an event of Force
Majeure:
i. Unavailability, late delivery, or changes in cost of the
machinery, equipment, materials, spare parts etc. for the
Section 7. Contract Forms and Conditions of Contract 367

Project;
ii. Delay in the performance of any Contractors or their
agents;
iii. Non-performance resulting from normal wear and tear
typically experienced in transmission materials and
equipment;
iv. Strikes or labour disturbance at the facilities of the
Affected Party;
v. Insufficiency of finances or funds or the AMISP Contract
becoming onerous to perform; and
vi. Non-performance caused by, or connected with, the
Affected Party’s:
a. negligent or intentional acts, errors or omissions;
b. failure to comply with an Indian Law; or
c. breach of, or default under this AMISP Contract
(c) Notification of or any Project documents.
Force Majeure
9.3 NOTIFICATION OF FORCE MAJEURE EVENT
Event
9.3.1 The Affected Party shall give notice to the other Party of
any event of Force Majeure as soon as reasonably
practicable, but not later than 7 (seven) days after the
date on which such Party knew or should reasonably
have known of the commencement of the event of Force
Majeure. If an event of Force Majeure results in a
breakdown of communications rendering it
unreasonable to give notice within the applicable time
limit specified herein, then the Party claiming Force
Majeure shall give such notice as soon as reasonably
practicable after reinstatement of communications, but
not later than 1(one) day after such reinstatement.
Provided that such notice shall be a pre-condition to the
Affected Party’s entitlement to claim relief under this
AMISP Contract. Such notice shall include full particulars
of the event of Force Majeure, its effects on the Party
claiming relief and the remedial measures proposed. The
Affected Party shall give the other Party regular reports
on the progress of those remedial measures and such
other information as the other Party may reasonably
request about the Force Majeure.
9.3.2 The Affected Party shall give notice to the other Party of (i)
the cessation of the relevant event of Force Majeure;
and (ii) the cessation of the effects of such event of Force
Majeure on the performance of its rights or obligations
under this AMISP Contract, as soon as practicable after

(d) Duty to Perform

Section 7. Contract Forms and Conditions of Contract 368

and Duty to becoming aware of each of these cessations.

Mitigate
9.4 DUTY TO PERFORM AND DUTY TO MITIGATE

9.4.1 To the extent not prevented by a Force Majeure Event, the

Affected Party shall continue to perform its obligations as
provided in this AMISP Contract. The Affected Party shall
use its reasonable efforts to mitigate the effect of any
event of Force Majeure as soon as practicable.
9.5 AVAILABLE RELIEF FOR A FORCE MAJEURE EVENT

9.5.1 Subject to this Article 9

(e) Available Relief for
a Force Majeure a) no Party shall be in breach of its obligations pursuant to
Event this AMISP Contract except to the extent that the
performance of its obligations was prevented, hindered or
delayed due to a Force Majeure Event;
b) every Party shall be entitled to claim relief for a Force
Majeure Event affecting its performance in relation to its
obligations under this AMISP Contract;
c) in the event on the 10th anniversary of the date of execution
of this AMISP Contract, the AMISP has not operated the
AMI system for ‘Total Meter-Months’ dueto a Force
Majeure Event(s) the Utility shall extend the term of this
AMISP Contract by such duration as may enable the
operation of AMI system for the ‘Total Meter- Months’;
d) The AMISP shall be entitled to receive payment at rates
to be mutually agreed between the Utility and the AMISP
for the smart meters replaced or repaired due to an event
of force majeure.

10. Intellectual 10.1 All Intellectual Property Rights in all material (including
Property but not limited to all Source code, Object code, records,
reports, designs, application configurations, data and
written material, products, specifications, reports,
drawings and other documents), which have been newly
created and developed by the AMISP solely during the
performance of Related Services and for the purposes of
inter-alia use or sub-license of such services under this
Contract, shall be the property of the AMISP. The AMISP
undertakes to disclose all such material, which have been
newly created and developed by the AMISP solely during
the performance of Related Services and for the
Section 7. Contract Forms and Conditions of Contract 369

purposes of inter-alia use or sub-license of such services

under this Contract, to the Utility. The AMISP hereby
grants to Utility a perpetual, non‐exclusive, non-
transferable, irrevocable, royalty‐free license to use all
material disclosed to the Utility under the Contract.
Nothing contained herein shall be construed as
transferring ownership of any Intellectual Property Right
from the AMISP to the Utility.

10.2 The AMISP shall ensure that while it uses any software,
hardware, processes, document or material in the course
of performing the Services, it does not infringe the
Intellectual Property Rights of any person and the AMISP
shall keep the Utility indemnified against all costs,
expenses and liabilities howsoever, arising out any illegal
or unauthorized use (piracy) or in connection with any
claim or proceedings relating to any breach or violation
of any permission/license terms or infringement of any
Intellectual Property Rights by the AMISP or its personnel
during the course of performance of the Related Services.
In case of any infringement by the AMISP, the AMISP shall
have sole control of the defence and all related settlement
negotiations

10.3 Subject to Article 10, the AMISP shall retain exclusive

ownership of all methods, concepts, algorithms, trade
secrets, software documentation, other intellectual
property or other information belonging to the AMISP that
existed before the date of execution of the Contract.

11. Termination
(a) AMISP Event of 11.1.1 AMISP Event of Default means any of the following
Default events arising out of any acts or omission of AMISP, its
representative, sub-contracts, employees and which have
not occurred solely as a result of any breach of this Contract
by the Utility or due to Force Majeure, and where AMISP
has failed to remedy these events within a period of 90
(ninety) days of issuance of a notice by Utility requiring
AMISP to remedy such event.
a) AMISP has failed to procure and arrange requisite
finances for the implementation of the Project;
b) AMISP abandons the implementation of the Project or
repudiates this Contract or otherwise takes any action, or
Section 7. Contract Forms and Conditions of Contract 370

evidences or conveys an intention not to be bound by the

Contract;
c) AMISP, in the judgment of Utility has engaged in corrupt,
fraudulent, collusive, or coercive practices, in competing
for or in executing the Contract; or
d) AMISP is adjudged bankrupt or insolvent, or if a trusteeor
receiver is appointed for AMISP or for the whole or
material part of its assets that has a material bearing on its
ability to implement the Project;
e) AMISP has been, or is in the process of being liquidated,
dissolved, wound-up, amalgamated or reconstituted in a
manner that in the reasonable opinion of Utility would
adversely affect AMISP’s ability to implement theProject;
f) A resolution for winding up of AMISP is passed, or any
petition for winding up of AMISP is admitted by a court
of competent jurisdiction and a provisional liquidator or
receiver is appointed and such order has not been set aside
within 90 (Ninety) days of the date thereof or AMISP is
ordered to be wound up by a court of competent
jurisdiction;
g) In the event AMISP fails to cure the default as indicated
in the SLA Default Notice within the time period specified
therein;
h) Failure of AMISP to furnish Performance Security in
accordance with the provisions of this Contract;
i) Failure or inordinate delay by AMISP to provide Solution
as per Contract;
j) Any representation or warranty made by the AMISP during
the term of the Contract is found to be false and/or
misleading;
k) Failure on account of AMISP to abide by ApplicableLaws
and regulations;
l) The shareholding of the AMISP ceases to be in accordance
with the provisions of this Contract;
m) In the event equipment installed or proposed to be installed
by the AMISP is found to have any embedded malware/
trojans/ cyber threat;
n) AMISP fails to comply with the local content requirement
as specified in the Bid Submission;
o) AMISP fails to comply with any of its material obligations
under this Contract.
p) In the event the Solution supplied do not meet the
minimum specifications as per the Contract, and the same
is not replaced/ modified by the AMISP to meet the
requirements within 14 (fourteen) working days of being
Section 7. Contract Forms and Conditions of Contract 371

informed by Utility, or as mutually decided between

Utility and AMISP.

11.2.1 Utility Event of Default means any of the following events,

unless such event has occurred as a consequence of the
(b) Utility Event of AMISP Event of Default or a Force Majeure event and
Default
where Utility has failed to remedy these events within a
period of 90 (ninety) days of issuance of a notice by AMISP
requiring Utility to remedy such event:
a) Failure of Utility to establish Direct Debit Facility through
online Consumer payments or pay the Monthly amount due
to be paid including amount due towardssupplementary
invoice in accordance with Article 5.2 or any other
payment due from Utility under this Contract and more
than 90 (ninety) days have elapsed since such payments
became due;
b) Utility is adjudged bankrupt or insolvent, or if a trustee or
receiver is appointed for Utility or for the whole or material
part of its assets that has a material bearing on itsability to
perform its obligations under this Contract;
c) Utility has been, or is in the process of being liquidated,
dissolved, wound-up, amalgamated or reconstituted in a
manner that in the reasonable opinion of AMISP would
adversely affect Utility’s ability to perform its obligations
under this Contract;
d) A resolution for winding up of Utility is passed, or any
petition for winding up of Utility is admitted by a court of
competent jurisdiction and a provisional liquidator or
receiver is appointed and such order has not been set aside
within [90 (Ninety)] days of the date thereof or Utility is
ordered to be wound up by a court of competent
jurisdiction;
e) The breach by Utility of its obligations under this Contract
which has an adverse effect on the performance of
AMISP’s obligations under this Contract.

11.3 TERMINATION FOR AMISP EVENT FOR DEFAULT

(c) Termination for 11.3.1 Without prejudice to any other right or remedy which
AMISP Event for Utility may have in respect thereof under this Contract,
Default upon the occurrence of AMISP Event of Default, Utility
shall be entitled to terminate this Contract in the manner
provided in Article 11.3.2.
11.3.2 Utility shall issue a Preliminary Notice to AMISP providing
90 (Ninety) Days, or such extended period as the Utility
Section 7. Contract Forms and Conditions of Contract 372

may allow, to cure the underlying Event of Default. If

AMISP fails to cure the underlying Event of Default within
such period allowed, Utility shall be entitled to terminate
this Contract by issuing a termination notice to AMISP.
11.4 TERMINATION FOR UTILITY EVENT FOR DEFAULT

11.4.1 Without prejudice to any other right or remedy which

AMISP may have in respect thereof under this Contract,
(d) Termination for
Utility Event of upon the occurrence of a Utility Event of Default, AMISP
Default shall be entitled to terminate this Contract in the manner
provided in Article 11.4.2.
11.4.2 AMISP shall issue a Preliminary Notice to Utility providing
90 (Ninety) Days, or such extended period as the AMISP
may allow, to cure the underlying Event of Default. If
Utility fails to cure the underlying Event of Default within
such period allowed, AMISP shall be entitled to terminate
this Contract by issuing a termination notice to Utility.
11.5 CONSEQUENCES OF TERMINATION

Upon Termination of the Contract, the AMISP shall:

11.5.1 Notwithstanding anything to the contrary contained in this
(e) Consequences of Contract, any termination of this Contract pursuant to its
Termination term shall be without prejudice to accrued rights of any
Party, including its right to claim and recover damages and
other rights and remedies which it mayhave in law or
contract. All accrued rights and obligationsof any of the
Parties under this Contract, shall survive thetermination
of this Contract to the extent such survival is necessary for
giving effect to such rights and obligations.
11.5.2 Following issue of the Termination Notice by Utility or
AMISP, Utility take possession and control of AMISP’s
control room and call centre and the exclusivity granted to
AMISP under Article 4 will come to an end.
11.5.3 Upon termination of this Contract by Utility or AMISP on
account of AMISP’s Event of Default (in accordance with
Article 11.1), or termination of this Contract on account of
Utility’s event of default (in accordance with Article 11.2),
AMISP shall be entitled to a termination payment subject
to proper transfer of the installed AMI System, asagreed
mutually upon, basis the following criteria:
a) In case termination of this Contract is on account of
Section 7. Contract Forms and Conditions of Contract 373

AMISP’s event of default: Termination payment to

AMISP after Installation Milestone has been declared
shall be the percentage, specified in SCC, of the
termination payment Value as determined in terms of
this Contract.
b) In case termination of this Contract is on account of
Utility’s event of default: Termination payment to
AMISP after Installation Milestone has been declared
shall be the percentage, specified in SCC, of the
termination payment Value as determined in terms of
this Contract.
c) In case termination of this Contract is prior to
Installation Milestone the Termination payment shall
be equal to:
i. the percentage, specified in SCC, of the value
of the assets proposed to be handed over to the
Utility as certified by an independent valuer in
the event termination is on account of AMISP
event of default–and
ii. the percentage, specified in SCC, of the asset
values shall be paid to the AMISP in the event
termination is on account of Utility event of
default
For the avoidance of doubt, it is clarified that in the
event lumpsum payment in terms of Article 5 has been
made then such payment shall be reduced from the
amount determined in accordance with this Article
11.5.3.(c)
d) In case termination of the Contract is prior to the
Installation Milestone- The Goods that are complete
and ready for shipment within 28 (twenty-eight) days
after the AMISP’s receipt of the Notice of termination
shall be taken into account while determining value of
the assets proposed to be handed over to the Utility.
e) In the event of termination prior to Installation
Milestone, Utility may request the AMISP to complete
any part of the Solution. The cost of such works shall
be agreed between the Parties. In the event Parties
deem it appropriate the cost may be determined by the
Independent Valuer.

Upon termination of this Contract by Utility or AMISP on

account of AMISP’s Event of Default (in accordance with
Article 11.1), or termination of this Contract on account
of Utility’s event of default (in accordance with Article
11.2), AMISP shall be entitled to raise a supplementary
invoice for an amount which is equal to the termination
Section 7. Contract Forms and Conditions of Contract 374

payment. The Supplementary invoice shall be paid

separately by the Utility within 30 (thirty) days from the
date of such invoice.
11.5.4 The Termination payment value would be calculated basis
the following mechanism:
a) The present value of the receivables for the AMI
system installed shall be calculated by multiplying the
outstanding meter-months of operating the AMI
system with percentage of total meters installed,
integrated and operationalized as on the date of
termination, and AMISP Service Charge, and
discounting the same as on date of termination at the
percentage specified in SCC (“Present Value”).
b) All amounts due, but not paid by the Utility, including
the aggregated amount due to be paid including
amount due to be paid towards supplementary invoice,
but not paid or recovered from the Utility, forthe AMI
system operations and maintenance as defined in the
RFP by the AMISP, shall be calculated and factored in
to arrive at the net outstanding receivables of the
AMISP (“OutstandingReceivables”);
c) All amounts due, but not paid by the AMISP, including
the aggregated applicable liquidated damages and/(or)
penalties due to non-compliance of SLAs by the
AMISP, but not paid or recovered from the AMISP, for
the AMI system operations and maintenance as defined
in the RFP by the AMISP, shall be calculated and
factored in to arrive at the net outstanding payables by
the AMISP (“Outstanding Payables”);
d) Termination Payment Value shall be equal to the sum
of Net Present Value and Outstanding Receivables as
per Article 11.5.4.(a) and (b); reduced by Outstanding
Payables as per Article 11.5.4.(c) and the sum of
insurance proceeds received by the AMISP for the
AMI system, (if any).
11.5.5 Upon Termination of the Contract or expiry of the contract
period, the AMISP shall prepare and present a detailed
Exit Management Plan within 5 (five) working days of
termination notice receipt to the Utility (“Exit
Management Plan”) in accordance with Article 11.6.
11.5.6 The Utility or its nominated agency will review the Exit
Section 7. Contract Forms and Conditions of Contract 375

Management plan. If approved, AMISP shall start working

on the same immediately. If the plan is rejected, AMISP
shall prepare alternate plan within2 ( two) working
days. If the second plan is also rejected, Utility will
provide a plan for AMISP and it should be adhered by in
totality.
11.5.7 The Exit Management Plan should cover at least the
following:
a) Execute all documents that may be necessary to
effectively transfer the ownership and title, including
OEM warranties in respect of allequipment;
b) Handover all developed codes, related documentation
and other Configurable Items, if any in his possession;
c) Handover the list of all IT Assets, passwords at all
locations to Utility.
11.5.8 The AMISP and the Authorized personnel from Utility will
sign a completion certificate at the end of successful
completion (all points tracked to closure) of the Exit
Management Plan.

11.6 Exit Management

(f) Exit Management
11.6.1 Exit Management
In case the Contract with the Utility ends or is terminated
before the expiry date of Contracts, the Parties shall agree
at that time whether, and if so during what period, the
provisions of this Exit Management Plan shall apply. The
Parties shall ensure that their respective associated entities
carry out their respective obligations set out in this Exit
Management Plan. The exit management shall be done in
such a manner that operations should continue without
any restriction on access/usage of any kind of functionality.
At the end of the Contract period, AMISP shall provide
necessary handholding and transition support to the Utility
or its agency for maintaining the system post the Contract
with the AMISP. This includes (but not limited to):
a) Conducting detailed walkthrough and
demonstrations for the AMI Solution;

b) Handing over of AMI Solution, Utility’s data

and all other relevant documentation including updated
detailed bill of quantities for materials and
Section 7. Contract Forms and Conditions of Contract 376

services provided under the Contract;

c) Addressing the queries/clarifications of the

designated staff / new agency with respect to the
working / performance levels of the infrastructure;

d) Conducting training sessions;

e) Knowledge Transfer;

f) Any other activity, over and above these, as may

be deemed necessary to meet the service levels and
requirements specified in the RFP.

11.6.2 Transfer of Assets / AMI Solutions

a) Utility shall be entitled to serve notice in writing on the
AMISP at any time during the Exit Management
Period requiring the AMISP and/or its sub-contractor
to provide the Utility with a complete and up to date
list of the Assets within 30 (thirty) days of such notice.
Utility shall also be entitled to serve notice in writing
on the AMISP at any time prior to the end of the Exit
Management Period requiring the AMISP to transfer to
the Utility or its nominated agencies in accordance
with Article 11.
b) In case of contract being terminated by Utility, Utility
reserves the right to ask AMISP to continue running
the project operations for a period of 3 months after
termination orders are issued. In case of contract being
terminated by AMISP, Utility reserves the rightto ask
the AMISP to continue running the projectoperations
for a period of 6 (six) months after termination notice
is served by AMISP. In such case, payments during the
Exit Management Period shall bemade in accordance
with the Article 5.2 and 10.5 (as the case may be).
c) Upon service of a notice under this Plan, the following
provisions shall apply:
i. All title to the assets as per the updated detailed
bill of quantities for materials and services
provided under the Contract shall be transferred
to Utility, on or before the last day of the Exit
Management Period.
ii. Payment to the outgoing AMISP shall be made
to the tune of last set of completed Services /
deliverables, subject to SLA requirements.
11.6.3 Cooperation and provision of information
Section 7. Contract Forms and Conditions of Contract 377

During the Exit Management Period:

a) AMISP will facilitate / allow the Utility or its
nominated agency access to information reasonably
required to define the then current mode of operation
associated with the provision of the services to enable
the Utility to assess the existing services being
delivered;
b) Promptly on reasonable request by the Utility, the
AMISP shall provide access to and copies of all
information held or controlled by them which they
have prepared or maintained in accordance with this
Contract relating to any material aspect of the services
(whether provided by the AMISP or sub-contractors
appointed by the AMISP) to the Utility or its
nominated agency. Such information shall include
details pertaining to the list of assets as per updated
detailed bill of quantities for materials and services
provided under the Contract, services rendered and
other performance data. AMISP shall permit the Utility
or its nominated agencies to have reasonable access to
its employees and facilities to understand the methods
of delivery of the services employed by the AMISP and
to assist appropriate knowledge transfer; and
c) In the event of Termination prior to Installation
Milestone, AMISP and Utility shall jointly appoint an
Independent Valuer to certify the value of assets, as per
the updated detailed bill of quantities for materialsand
services provided under the Contract, proposed tobe
handed over to the Utility upon termination. The cost
of Independent Valuer shall be paid by the AMISP.

11.6.4 Confidential information, security and data

AMISP shall promptly on the commencement of the Exit
Management Period supply to the Utility or its nominated
agency the following:
a. information relating to the list of assets as per the
updated detailed bill of quantities for materials and
services provided under the Contract, current Services
rendered and consumer and performance data relating
to the performance of sub-contractors in relation to
the Services;
b. documentation relating to the Project’s Intellectual
Property Rights;
c. documentation relating to sub-contractors;
d. all current and updated data as is reasonably required
Section 7. Contract Forms and Conditions of Contract 378

for purposes of Utility or its nominated agencies

transitioning the services in a readily available format;
e. all other information (including but not limited to
documents, records and agreements) relating to the
services reasonably necessary to enable Utility or its
nominated agencies, to carry out due diligence in order
to transition the provision of the Services to Utility or
its nominated agencies, (as the case maybe).

11.6.5 Transfer of certain agreements

On request by the Utility or its nominated agency, the
AMISP shall affect such assignments, licenses and sub-
licenses as Utility may require in favor of the Utility or its
nominated agency reasonably necessary for the carrying
out of replacement services. These agreements may
include equipment lease, maintenance or service provision
agreement between selected AMISP and third- party
lessors, service providers, and any other agreements related
to the Services.
11.6.6 General obligations of the AMISP during exit management
period
a. The AMISP shall provide all such information as may
reasonably be necessary to effect as seamless a
handover as practicable in the circumstances to the
Utility or its nominated agency and which the AMISP
has in its possession or control at any time during the
Exit Management Period.
b. For the purposes of this Schedule, anything in the
possession or control of the AMISP or associated
entity, or sub-contractors is deemed to be in the
possession or control of the AMISP.
c. The AMISP shall commit adequate resources to
comply with its obligations under this Exit
Management Schedule.

11.6.7 Exit management process

The AMISP shall prepare an Exit Management Plan for
transfer of operations to the Utility or its nominated
agency, in the event of termination or expiry of the contract
with the Utility, without affecting services to stakeholders
adversely. AMISP shall get this process approved by
Utility. The Plan shall include, but not be limited to, the
following-
a. A detailed program of the transfer process including
details of the means to be used to ensure continuing
Section 7. Contract Forms and Conditions of Contract 379

provision of the Services throughout the transfer

process or until the cessation of the Services and of
the management structure to be used during the
transfer;
b. Plans for the communication with such of theAMISP’s
subcontractors, staff, suppliers, customers and any
related third party as are necessary to avoid any
material detrimental impact on the Utility’s project
operations and AMI Services to other stakeholders as
a result of undertaking the transfer;
c. Plans for provision of contingent support to Utility
or its nominated Agency for a reasonable period after
transfer.
d. The Exit Management Plan including all updates shall
be presented by the AMISP to and approved by the
Utility or its nominated agencies.
e. During the Exit Management Period, the AMISP shall
use its best efforts to deliver the services.
f. Payments during the Exit Management Period shall be
made in accordance with the Articles 5.2 and 11.5 (as
the case may be)
g. The Exit Management plan shall be furnished in
writing to the Utility or its nominated agencies within
90(ninety) days from date of execution this AMISP
contract
h. The AMISP shall re-draft the Exit Management Plan
annually thereafter to ensure that it is kept relevant and
up to date. The updated plan shall be furnished in
writing to the Utility or its nominated agencies within
15 days from the end of such period.

12. Liability/ 12.1 The AMISP hereby agrees to indemnify Utility, for all
Indemnity conditions and situations mentioned in this Article, in a
form and manner acceptable to Utility. The AMISP agrees
to indemnify Utility and its officers, servants, agents
(“Utility Indemnified Persons”) from and against any costs,
loss, damages, expense, claims including those from third
parties or liabilities of any kind howsoever suffered, arising
or incurred inter alia during and after the Contract Period
out of:

a) any negligence or wrongful act or omission by the

AMISP or its agents or employees or any third Party
associated with AMISP in connection with or
incidental to this Contract; or
b) any infringement of patent, trademark/copyright or
Section 7. Contract Forms and Conditions of Contract 380

industrial design rights arising from the use of the

supplied Solution or any part thereof.

12.2 The AMISP shall also indemnify Utility against any

privilege, claim or assertion made by third party with respect
to right or interest in, ownership, mortgage or disposal of any
asset, property, movable or immovable as mentioned in any
Intellectual Property Rights, licenses and permits.
hout limiting the generality of the provisions of the Article
12.1 and 12.2, the AMISP shall fully indemnify, hold
harmless and defend Utility Indemnified Persons from and
against any and all suits, proceedings, actions, claims,
demands, liabilities and damages which Utility Indemnified
Persons may hereafter suffer, or pay by reason of any
demands, claims, suits or proceedings arising out of claims of
infringement of any domestic or foreign patent rights,
copyrights or other intellectual property, proprietary or
confidentiality rights with respect to the Solution,
information, design or process supplied or used by the
AMISP in performing the AMISP’s obligations or in any way
incorporated in or related to the Project. If in any such suit,
action, claim or proceedings, a temporary restraint order or
preliminary injunction is granted, the AMISP shall make
every reasonable effort, by giving a satisfactory bond or
otherwise, to secure the suspension of the injunction or
restraint order. If, in any such suit, action, claim or
proceedings, the Solution or any part thereof or comprised
therein, is held to constitute an infringement and its use is
permanently enjoined, the AMISP shall promptly make every
reasonable effort to secure for the Utility a license, at no
cost to Utility, authorizing continued use of the infringing
work. If the AMISP is unable to secure such license within a
reasonable time, the AMISP shall, at its own expense, and
without impairing the specifications and standards, either
replace the affected work, or part, or process thereof.

(a) Survival on 12.4 SURVIVAL ON TERMINATION

Termination
12.4.1 The provisions of this Article 12 shall survive the
Termination of the Contract

12.3 Wit
Section 7. Contract Forms and Conditions of Contract 381

12.5 DEFENCE OF CLAIMS

(b) Defense of Claim 12.5.1 If any proceedings are brought or any claim is made against
the Utility arising out of the matters referred to in Article 12, the
Utility shall promptly give the AMISP a notice thereof, and the AMISP
may at its own expense and in the Utility’s name conduct such
proceedings or claim and any negotiations for the settlement of
any such proceedings or claims.
12.5.1 If the AMISP fails to notify the Utility within 28 (twenty-
eight) days after receipt of such notice that it intends to
conduct any such proceedings or claim, then the Utility
shall be free to conduct the same on its own behalf.
12.5.2 The Utility shall, at the AMISP’s request, afford all
available assistance to the AMISP in conducting such
proceedings or claim, and shall be reimbursed by the
AMISP for all reasonable expenses incurred in so doing.

(c) Limitation of Liability 12.6 LIMITATION OF LIABILITY

12.6.1 Except in cases of gross negligence or wilful misconduct:

a) Neither Party shall be liable to the other Party for any
indirect or consequential loss or damage, loss of use, loss
of production, or loss of profits or interest costs, provided
that this exclusion shall not apply to any obligation of the
AMISP to pay liquidated damages tothe Utility; and
b) The aggregate liability of the AMISP to the Utility, whether
under the Contract, in tort, or otherwise, shallnot exceed
the Contract Price. Provided that this limitation shall not
apply to the cost of repairing or replacing defective
equipment, or to any obligation of the AMISP to indemnify
the Utility with respect to infringement of any Intellectual
Property Rights.

13. Governing Laws 13.1 The Utility and the AMISP shall make every efort to resolve
and Settlement of amicably any disagreement or dispute arising between
Disputes them under or in connection with the Contract, by direct
informal negotiation.

13.2 If the Utility and the AMISP fail to resolve such a dispute
(the date of commencement of the dispute shall be taken
from the date when this Article reference is quoted by
Section 7. Contract Forms and Conditions of Contract 382

either Party in a formal communication clearly mentioning

existence of dispute or as mutually agreed) or difference
by mutual consultation within 28 (twenty-eight) days from
the commencement of such consultation, either Party may
require that the dispute be referred for resolution to the
formal mechanisms specified in this Article 13.

13.3 Specifically, for the resolution of disputed payments, All

disputes or differences in respect of which the decision, if
any, has not become final or binding as aforesaid in Clause
13.2 shall be referred to a dedicated Conciliation
committee for RDSS, formulated by Ministry of Power
(MoP) for resolution of any disputes under the scheme.
This Conciliation Committee shall be an alternate dispute
resolution mechanism being put in the place by the MoP.
The process shall be in-line with the notification, as and
when published by the MoP. If the successful bidder is not
willing to take recourse to this process or has any
reluctance in this behalf, there shall be no compulsion to
take such a recourse. This Conciliation process shall be
conducted under Part III of the Arbitration and Conciliation
Act, 1996. In the event of the conciliation proceedings
being successful, the parties to the dispute would sign the
written settlement agreement and the conciliators would
authenticate the same. Such settlement agreement would
then be binding on the parties in terms of Section 73 of
the Arbitration and Conciliation Act, 1996. After successful
conclusion of proceedings, the Parties to the conciliation
process, have to undertake and complete all necessary
actions for implementation of the terms of settlement
within a period of 30 days from execution of settlement
agreement, unless a different timeline not exceeding 60
days is agreed upon in settlement agreement. All pending
claims of parties, in connection with the dispute, before
any other legal forum are to be withdrawn within the said
30 days in pursuance of the settlement agreement. In case
of failure of the conciliation process at the level of the
Conciliation Committee, the parties may withdraw from
conciliation process and take recourse to the laid down
legal process of Courts. However, the option of Arbitration
would not be available once the conciliation mechanism
has been exercised.
13.4 All disputes or differences in respect of which the
Section 7. Contract Forms and Conditions of Contract 383

decision, if any, has not become final or binding as

aforesaid in Clause 13.2 or if the parties are not willing to
refer the dispute to the CCIE, then the dispute shall be
settled by arbitration in the manner hereinafter provided.
The arbitration shall be conducted by three arbitrators,
one arbitrator each to be nominated by the AMISP and the
Utility and the third to be appointed as the presiding
arbitrator by both the arbitrators in accordance with the
Arbitration and Conciliation Act,1996. If either of the
parties fails to appoint its nominee arbitrator within 60
(sixty) days after receipt of a notice from the other party
invoking the arbitration, the nominee arbitrator appointed
by one of the party invoking the arbitration clause shall act
as the sole arbitrator to conduct the arbitration under the
Arbitration and Conciliation Act 1996, as amended from
time to time.

13.5 The arbitration shall be conducted in accordance with the

provisions of the Arbitration and Conciliation Act, 1996 or
any statutory modification thereof. The seat of arbitration
shall be as specified in SCC.

13.6 The Contract shall be governed by and interpreted in

accordance with laws of India. The Courts, specified in SCC
, shall have exclusive jurisdiction in all matters arising
under this Contract.

13.7 Parties to Perform Obligations: Notwithstanding the

existence of any Dispute and difference referred to the
Arbitration Tribunal as provided in Article 13.3 and save as
the Arbitration Tribunal may otherwise direct by a final or
interim order, the Parties hereto shall continue to perform
their respective obligations (which are not in dispute) under
this Contract.

14.1 Change Notes / Change Order to Alter Number of Meters

14. Change Order to be Installed
(a) Change Notes /
Necessity of Change Notes arise due to change in the
Change Order to Alter number of meters against the numbers agreed for the
Number of Meters to project. Negative variation is permissible only up to the
be Installed “Installation Milestone”. Positive variation is however
possible at any time during the Contract Period. The
Section 7. Contract Forms and Conditions of Contract 384

variation allowed cannot be more than the minimum and

maximum numbers, as specified in SCC.
14.1.1 Change Notes shall be generated and maintained by the
AMISP based on a written communication from the
authorized officer(s) of the Utility. The AMISP shall receive
the AMISP Service Charges for additional meters installed
and made operational through the means of Change
Notes.
14.1.2 To establish the revised Total Meter-Months for the
project due to additional meters installed, the Utility shall
convert all such Change Notes to Change Orders any time
before the Total Meter-Months are completed.
14.1.3 In the event a Smart Meter is shifted from one node to
another, AMISP shall be entitled to receive the Monthly
AMISP Service Charges for such meters as if such smart
meter has not been shifted. In other words, this will not
increase the total number of meters installed by the
AMISP.
14.1.4 In the event a Change Note / Change Order causes an
increase or decrease in the time required for, the AMISP’s
performance of any provisions under the Contract, an
equitable adjustment shall be made in the Project
Implementation Schedule as provided in Clause 12 of
Section 6 and the Contract shall accordingly be amended.
Any claims by the AMISP or the Utility for adjustment
under this Article must be asserted within 28 (twenty-
eight) days from the date of the AMISP’s receipt of the
Change Note / Change Order. The Parties agree that any
change in the delivery and Project Implementation
Schedule shall result in a proportional change in the Term
of the Contract.
14.1.5 An institutional mechanism will be set up for taking
decisions regarding requests for changes or New
Requirements. The Utility will set up a Change Control
Committee with members from the Utility and the
AMISP. If it is unable to reach an agreement, the decision
of the Utility will be final.

14.1.6 In the case of additional meters installed through Change

Notes maintained by the AMISP, the Utility shall convert
all such Change Notes to Change Orders any time before
Section 7. Contract Forms and Conditions of Contract 385

(b) Change Request/ the Total Meter-Months are completed.

Change Order for 14.1.7 The price variation for service
New/Enhancements to
Software Applications
14.2 Change Request/Change Order for New/Enhancements
to Software Applications
Another form of change may arise when the Utility
discovers the need to have enhancements in the delivered
software applications and/or entirely new functional
requirements in the applications (“New Requirements”),
subject to Article 14.2.5 of this Contract.
14.2.1 At any point in time the Utility may raise a Change Request
to include New Requirements in the AMI system
application. This Change Request shall include the
following:
• Identification and documentation of the need for
the change
• Functional details of the change
• Information related to initiator, initiation date and
• Priority of the change
14.2.2 The AMISP will analyse and evaluate the Change Request
to come up with the estimate of the effort involved in
terms of man-days required (in respective skill areas) and
time schedule as per agreed priority and document the
same. Utility will use the estimated effort of the new
requirements made by the AMISP and together with the
quoted man-month rates arrive at a cost estimate. For all
technical resources, the quoted man-month rate shall be
used. Efforts of support staff shall not be taken into
consideration for this purpose.

14.2.3 Based on the agreed cost estimate, the Utility shall raise a
“Change Order”. The AMISP shall undertake the
development of the New Requirements only after
securing express consent of the Utility. If the consent of
Utility is not received, then the change will not be carried
out. The change will be implemented in accordance to
the agreed cost, effort, and schedule by the AMISP and
the change will be verified by the Utility on completion of
implementation.
14.2.4 If the Change Order for New Requirements agreed to
herein causes an increase or decrease in cost of, or the
time required for, firm’s performance of any provisions
under the Agreement, equitable adjustments shall be
Section 7. Contract Forms and Conditions of Contract 386

made in the Agreement Price or Delivery Schedule, or

both, and the Agreement shall accordingly be amended.
Any claims by firm for adjustment under this must be
asserted within 30 (thirty) days from the date of AMISP
receiving the change order.
14.2.5 The following categories of Change Requests shall not be
treated as “New Requirements” and the AMISP is
expected to deliver these Change Requests as per agreed
schedule without any commercial implications.
• All bug fixes
• All upgrades of the licensed platforms
• Changes made to report templates
• New reports not exceeding [x] numbers
• Integration with national level systems like NFMS etc.
• Minor changes not requiring more than 10 man-days
• Aspects already covered under existing scope of work
provided in this Contract
14.2.6 In the case of New Requirements in Software
Applications, Utility may at any time, by a written
Change Request seek changes to be implemented within
the general scope of the Agreement provided this does
not constitute unrelated work and that it is technically
practicable, taking into account both the state of
advancement of the Solution and the technical
compatibility of the change envisaged with the nature of
the Solution as specified in the Contract.

14.2.7 The Change Request/New Requirement management

procedure will follow the following steps: -
i. Identification and documentation of the need for
the Change Request/New Requirement - The
information related to initiator, initiation date and
details of Change Request/New Requirement and
priority of the change/New Requirement will be
documented by the Utility.
ii. Analysis and evaluation of the Change
Request/New Requirement - Impact of the change/
new requirement in terms of the estimated effort,
changed schedule, cost and the items impacted will
be analyzed and documented by the AMISP.
iii. Approval or disapproval of the Change
Request/New Requirement – the Utility will
approve or disapprove the Change Request/New
Requirements. Once approved the Change Request
Section 7. Contract Forms and Conditions of Contract 387

is converted into a Change Order which is subject

to the conditions laid down in Article 14.2.5.
iv. Implementation of the change/New Requirement –
The Change Order/New Requirement will be
implemented in accordance with the agreed cost,
effort, and schedule by the AMISP.
v. Verification of the change/New Requirement - The
Change Order/New Requirement will be verified
by the Utility on implementation of the change
request.

15. Miscellaneous

(a) Waiver
15.1 WAIVER

15.1.1 Subject to Article 15.1.2, no relaxation, forbearance, delay,

or indulgence by either Party in enforcing any of theterms
and conditions of the Contract or the granting of time by
either Party to the other shall prejudice, affect, orrestrict
the rights of that Party under the Contract. Neither shall
any waiver by either Party of any breach of Contract
operate as waiver of any subsequent or continuing breach
of Contract.
15.1.2 The waiver by either Party of a breach or default of any of
the provisions of this Contract by the other Party shall
not be interpreted as:
a) A waiver of any succeeding breach of the same or other
provision, nor shall any delay or omission on thepart of
the other Party to exercise; or
b) A way to avail itself of any right, power, or privilege
that it has or may have under this contract to operate
as waiver of any breach or default by the other Party.
c) Any waiver of a Party’s rights, powers, or remedies
under the Contract must be in writing, dated, and signed
by an authorized representative of the Party granting
such waiver, and must specify the right and the extent
to which it is being waived.
(b) Extension of Time
15.2 EXTENSIONS OF TIME

15.2.1 If at any time during performance of the Contract, the

AMISP or its subcontractors should encounter conditions
impeding timely delivery of the Goods or completion of
Section 7. Contract Forms and Conditions of Contract 388

Related Services pursuant to this Contract, the AMISP

shall promptly notify the Utility in writing of the delay, its
likely duration, and its cause. As soon as practicable after
receipt of the AMISP’s notice, the Utility shall evaluate the
situation and may at its discretion extend the AMISP’stime
for performance, in which case the extension shall be
ratified by the Parties by amendment of the Contract.
15.2.2 Except in case of Force Majeure, as provided in Article 9 or
where the delay in delivery of the Goods or completion
of Related Services is caused due to any delay or default
of the Utility, any extension granted under Article 15.2.1
shall not absolve the AMISP from its liability to the pay of
liquidated damages pursuant to Article 7. Time will be
the essence of the Contract and no variation shall be
permitted in the delivery time/delivery schedule
mentioned in the order unless agreed by the Utility. The
AMISP is expected to implement the systems for the
project area as per the schedule indicated in theContract.

15.3.1 The Goods supplied under the Contract shall be fully

insured by the AMISP against loss or damage incidental
to manufacture or acquisition, transportation, storage,
and delivery.
15.3.2 The AMISP shall furnish to the Utility copies of certificates
and policies of the Insurances as soon as they are
affected and renewed by or on behalf Of the AMISP from
(d) Transportation time to time in terms of Article 15.
15.4 TRANSPORTATION

15.4.1 The AMISP shall at its own risk and expense transport all
the AMISP’s equipment to the site by the mode of
transport that the AMISP judges most suitable under all
the circumstances.
15.4.2 Unless otherwise provided in the Contract, the AMISP shall
be entitled to select any safe mode of transport operated
by any person to carry the AMISP’s equipment.
15.4.3 The AMISP shall be responsible for obtaining, if necessary,
approvals from the authorities for transportation of the
Section 7. Contract Forms and Conditions of Contract 389

AMISP’s equipment to the Project site. Utility shall use its

best endeavours in a timely and expeditious manner to
assist the AMISP in obtaining such approvals, if requested
by the AMISP.

16. Confidential 16.1 Both AMISP and the Utility undertake to each other to keep
Information confidential all information (written as well as oral)
concerning the business and affairs of the other, whichhas
been obtained or received as a result of thediscussions
leading up to or the entering of the Contract.

16.2 After the entering of the Contract, the Utility and theAMISP
shall keep confidential and shall not, without the written
consent of the other Party hereto, divulge to any third
party any documents, data, or other information furnished
directly or indirectly by the other Party hereto in
connection with the Contract, whether such information
has been furnished prior to, during orfollowing completion
or termination of the Contract. Notwithstanding the
above, the AMISP may furnish to its subcontractors such
documents, data, and other information it receives from
the Utility to the extent required for the subcontractors to
perform its work under the Contract, in which event the
AMISP shall obtain from such subcontractors an
undertaking ofconfidentiality similar to that imposed on
the AMISP under this Article 16.

16.3 The Utility shall not use such documents, data, and other
information received from the AMISP for any purposes
unrelated to the Contract. Similarly, the AMISP shall not
use such documents, data, and other information
received from the Utility for any purpose other than the
design, procurement, or other work and services required
for the performance of the Contract.

16.3.1 The obligation of a Party under Articles 15.1 and 15.2

above, however, shall not apply to information that:
a) Utility or AMISP need to share with the institutions
participating in the financing of the Contract;
b) now or hereafter enters the public domain through no
fault of that Party;
c) can be proven to have been possessed by that Party at
the time of disclosure and which was not previously
Section 7. Contract Forms and Conditions of Contract 390

obtained, directly or indirectly, from the other Party; or

d) Otherwise lawfully becomes available to that Party
from a third Party that has no obligation of
confidentiality.

16.3.2 The above provisions of this Article 16 shall not in any way
modify any undertaking of confidentiality given by either
of the Parties hereto prior to the date of execution of the
Contract in respect of the Supply or any part thereof.
16.3.3 Each of the Parties to this Contract, undertakes to the
other to take all such steps as shall from time to time be
necessary to ensure compliance with the provisions of the
above Articles by its employees, agents and sub-
contractors.
16.3.4 The provisions of this Article 16 survive completion or
termination, for whatever reason, of the Contract.

17. Subcontracting 17.1 The AMISP shall be permitted to appoint subcontractor(s)

so as to meet its obligations under the Contract with the
Utility, with intimation to the Utility, provided they ensure
that any person engaged by AMISP are not blacklisted by
any Government organization or regulatory agencies or
Government Undertaking as on the date of intimation to
the Utility (as defined under theSection 2 of this RFP).

177.2 AMISP shall engage only such sub-contractor(s) who satisfy

the eligibility requirement in terms of applicable laws
including the guidelines issued vide Order No.
F/No.6/18/2019-PPD by Ministry of Finance, Department
of Expenditure, Public Procurement Division dated 23July
2020 and as amended from time to time.

18. Warranty 18.1 The AMISP warrants that all the Goods that would be used
as part of Solution would be new, unused, and of the most
recent or current models, and that theyincorporate all
recent improvements in design and materials, unless
provided otherwise in the Contract.

18.2 The AMISP further warrants that the Goods shall be free
from defects arising from any act or omission of the
AMISP or arising from design, materials, and
workmanship, under normal use in the conditions
Section 7. Contract Forms and Conditions of Contract 391

prevailing in the country of final destination.

18.3 The warranty of the AMI system shall remain valid till
expiry of the Contract Period.

18.4 The AMISP shall be responsible for comprehensive

maintenance of all the equipment and systems supplied
& installed under this Contract during the Operational
Period. There may be some variation during detailed
engineering. AMISP will have to make their own
assessment of the systems and deploy manpower
accordingly. However, it is to be ensured that specified
manpower of requisite qualification is deployed.

18.5 The maintenance of the system supplied & installed by the

AMISP shall be comprehensive. The AMISP shall be
responsible for providing all the spares as may be
required. The spares shall be maintained by the AMISP at
no extra cost to the Utility.

18.6 At the end of the contract or at the time of transfer in case of

termination under article 11, the meters shall have a
warranty of five years from their installation.

19. Change in Laws and 19.1 Unless otherwise specified in the Contract, if after the Bid
Regulations Submission Deadline indicated in SCC, any law,
regulation, ordinance, order or bylaw having the force of
law is enacted, promulgated, abrogated, or changed in
India where the sites is located (which shall be deemed
to include any change in interpretation or application by
the competent authorities) that subsequently affects the
project delivery, then such delivery shall be
correspondingly amended, to the extent that the AMISP
has thereby been affected in the performance of any of
its obligations under the Contract.

19.2 The Party affected by a change in law shall give notice

giving details of the likely impact of the change in law.
The Parties shall negotiate in good faith to place the
affected party at the same economic position as if no
change in law had occurred. Provided only such change
in law events which have financial impact beyond a
Section 7. Contract Forms and Conditions of Contract 392

threshold specified in SCC, are to be considered for the

purposes of grant of relief to the affected Party.

19.3 Notification of Change In Law: If the AMISP is affected by

a Change in Law in accordance with Article 19.1 and
wishes to claim relief for such Change in Law under this
Article 19, it shall give notice to the Utility of such Change
in Law as soon as reasonably practicable after becoming
aware of the same. Any notice served pursuant to
Articles 18 shall provide, amongst otherthings, precise
details of the Change in Law and its effect on the AMISP.

20. Severability 20.1 If any provision or condition of the Contract is prohibited

or rendered invalid or unenforceable, such prohibition,
invalidity or unenforceability shall not affect the validity
or enforceability of any other provisions and conditions
of the Contract or the Contract as a whole and the
remaining provisions of the Contract shall remain in full
force and effect.

21. Language 21.1 The official language of the Contract is English. Contract
as well as all correspondence and documents relating to
the Contract exchanged by the AMISP and Utility, shall be
written in English. Supporting documents and printed
literature that are part of the Contract may be in another
language provided they are accompanied by an accurate
translation of the relevant passages in English, in which
case, for purposes of interpretation of the Contract, the
English translation shall govern.

21.2 The AMISP shall bear all costs of translation to English and
all risks of the accuracy of such translation. The AMISP
shall be bound to the English translation and what has
been stated therein.

22. Assignment 22.1 The AMISP shall not assign, in whole or in part, their
obligations under this Contract without prior permission
of the Utility.

22.2 The permission for assignment of whole or part of the

AMISP’s obligations of this contract shall only be
requested/permitted at least two years after Installation
Milestone.
Section 7. Contract Forms and Conditions of Contract 393

22.3 However, in case of default by the AMISP in debt

repayments or in the event of default by the AMISP as
per Clause 11 of Section 7, the Utility may, on an
application from the Lenders, assign the work under the
AMISP contract to the nominee of the Lenders subject
to the fulfilment of the qualification requirements and
provisions of the Contract.

23. Entire Agreement 23.1 This Contract along with all its annexures, schedule and
the provisions of the RFP reflect the entire
understanding of the Parties.

23.2 No variation or modification of the terms of the Contract

shall be made except by written amendment signed by
the Parties.

24. Disclaimer 24.1 Utility reserves the right to share, with any consultant of
its choosing, any resultant proposals in order to secure
expert opinion.

24.2 Utility reserves the right to accept any proposal deemedto

be in the best interest of the Utility.

25. Public Disclosure 25.1 All materials provided to Utility by the AMISP may be
disclosed in accordance with the provisions of applicable
law including but not limited to the Right To Information
Act, 2005 (RTI), etc.

25.2 The AMISP’s team shall not make or permit to be made a

public announcement or media release about any aspect
of this Contract unless Utility first gives the AMISP its
written consent.

26. Adherence to Safety 26.1 AMISP shall comply with the provision of all laws
Procedures, Rules, including labour laws, rules, regulations and notifications
Regulations and issued there under from time to time. All safety and
Restriction
labour laws enforced by statutory agencies and by Utility
shall be applicable in the performance of this Contract
and AMISP’s team shall abide by these laws.
Section 7. Contract Forms and Conditions of Contract 394

26.2 Access to the Utility’s locations shall be strictly restricted.

No access to any person except the designated
personnel belonging to the AMISP who are genuinely
required for execution of work or for carrying out
management/maintenance who have been explicitly
authorized by Utility shall be allowed entry to the
Utility’s locations. Even if allowed, access shall be
restricted to the pertaining equipment of Utility only.
The AMISP shall maintain a log of all such activities.

26.3 The AMISP shall take all measures necessary or proper to

protect the personnel, work and facilities and shall
observe all reasonable safety rules and instructions.
AMISP’s team shall adhere to all security
requirement/regulations of Utility during the execution
of the work. Utility’s employees and associates alsoshall
comply with safety procedures/policy.

26.4 The AMISP shall report as soon as possible any evidence,

which may indicate or is likely to lead to an abnormal or
dangerous situation and shall take all necessary
emergency control steps to avoid such abnormal
situations.

26.5 Utility will be indemnified for all the situations

mentioned in this Article in the similar way as defined in
Article 12.

27. Non- Solicitation of 27.1 The Articles of this contract, which by nature are intended
Staff to survive termination of this Contract, shall remain in
effect after such termination

28. Survival 28.1 The Articles of this contract, which by nature are
intended to survive termination of this Contract, shall
remain in effect after such termination.

28.2 In the event AMISP is a consortium and a Party proposes

to cease to be a member of the Consortium it shall send
a notice to the Utility and all other members of the
Consortium. In the event no objection is received from
the Utility and/ or other Consortium Member within 15
days of the receipt of notice, the Consortium Member
shall be entitled to leave the Project after giving a notice
of 7 days.
Section 7. Contract Forms and Conditions of Contract 395

28.3 Notwithstanding that exit of any member of the

consortium the Lead Consortium Member shall be
responsible for development of the Project and
compliance with the terms and conditions of this AMISP
Contract.

28.4 In the event Lead Consortium Member proposes to bring

in a new entity for implementation of the Project, such
new entity shall execute a deed of adherence stating that
it shall comply with the provisions of the Consortium
Agreement and the AMISP Contract. Also, the new
entity, as on date of replacement shall, satisfy the
qualification requirements as mentioned in section 3:
Eligibility and Qualification requirements.

29. Notices 29.1 All notices to be given under this Contract shall be in
writing and in the English language.

29.2 A Notice shall be effective when delivered or on the

notice effective date, whichever is later.

29.3 All notices must be delivered personally, by registered or

certified mail or by facsimile transmission or email.

29.4 All notices shall be effective:

a) If sent by facsimile transmission or email, when sent

(on receipt of confirmation of the correct number or
address);
b) If sent by registered post or certified mail, within 5
(five) days of dispatch;
c) If delivered personally, on receipt by intended
recipient, provided that all notices given by facsimile
transmission shall be confirmed by registered or
certified mail.

29.5 Each party shall forthwith notify the other party of any
change in its address to which notices under this
Contract are to be delivered, mailed or facsimiled.

Additional Security
30. 30.1 The AMISP has furnished Additional Security in the form of an
irrevocable bank guarantee valid up to a period of 6 (six) months
beyond a period of two years after the InstallationMilestone or
extended thereafter, for the amount indicated in
Section 7. Contract Forms and Conditions of Contract 396

SCC on the prescribed format. However, in case of delay in

Installation Milestone, the validity of the initial Additional
Security shall be extended by the period of such delay. In the
event delay is solely due to acts and/ or omission of the Utility
cost of extending the validity of Additional security shall be
reimbursed to the AMISP by the Utility.

30.2 Any payments shall be made to the AMISP only after

receipt of the additional security by Utility.

30.3 Upon achievement of the Installation Milestone, the value

of the additional security shall be reduced by AMISP, to the
extent indicated in SCC as determined in accordance with
numbers of meters considered for Installation Milestone.
30.4 Upon Termination of the Contract due to Utility Event of
default or completion of a period of two years after the
installation milestone, the additional Security shall bedischarged
by Utility without any interest and returned to the AMISP not
later than 14 (fourteen) working days following the date of
Termination of the Contract or completion of a period of two
years after the installation milestone.

30.5 Upon Termination of the Contract due to AMISP Event of

default, the additional security shall be forfeited by Utility.

30.6 In case of any delay by the AMISP in performing the

activities of the scope of work with respect to the Project
Implementation Schedule, then upon Utility’s request, the
AMISP shall extend the validity of the additional Security for
the period for which the installation milestone is extended. In the
event delay is solely due to acts and/ or omission of the Utility
cost of extending the validity of additional Security shall be
reimbursed to the AMISP by the Utility.
31. [Advance Payment 1.1 [Utility, at its discretion, may provide to the successful
security (Optional)) bidder an interest-bearing advance payment against an advance
payment security furnished by the successful bidder in the form
of a bank guarantee for [10] % of the Contract Price.
1.2 Within 14 (fourteen) Days of the receipt of Letter of
Award from the Utility, the Successful Bidder shall furnish the
Advance Payment Security, using for that purpose the format of
Advance payment Security given in Form 4 in Section 8.
1.3 The utility shall provide an advance payment for [70] %
of the advance payment security furnished by the successful
bidder, at the time of contract signing.
1.4 The amount of the security shall be reduced inproportion
to the value of the services executed by and paid to the successful
bidder from time to time and shall automatically become null and
void when the full amount of the advancepayment has been
recovered by the Utility. The security shall
Section 7. Contract Forms and Conditions of Contract 397

be returned to the successful bidder immediately after its

expiration
1.5 The interest rate on advance payment shall be Marginal
Cost of Funds Based Lending Rate (MCLR) for one year of the
State Bank of India, prevailing on the date of advance payment to
the Successful Bidder. The interest accrued on interest bearing
advance shall be adjusted first before releasing any payment. The
interest rate shall be calculated on the daily progressive balances
outstanding as on the date of recovery/adjustment i.e., on daily
rest basis.]
Section 7. Contract Forms and Conditions of Contract 398

III. Special Conditions of Contract

GCC
Amendments of, and Supplements to, Clauses in the
Article/
General Conditions of Contract
Clause

1.1 (j) < Utility to indicate whether if SPV is applicable or SPV is not applicable>

1.2.12 The methodology for determining the ‘Total Meter-Months’ as well as

‘Operation and Maintenance Period of the AMI system’ is provided below:
Assuming a deployment of 10 Lakh Smart Meters to be installed in Project
area A, ‘Total Meter-Months’ is determined as below:
‘Total Meter-Months’ = (Total number of smart Meters to be installed in the
AMI Project X 93 months) = 10 Lakh meters X 93 months = 930 lakh meter-
months (A)
The implementation of the AMI system is aligned to the schedule provided
above. This implies the following:
a) 50,000 Smart Meters (5% of total) are operationalized at the end of 7th Month
from date of execution of the Contract;
b) From there on, ~40,909 Smart Meters (4.09% of total) are operationalized
every month till 500,000 Smart Meters (50% of total) are operationalized at
the end of 18th Month from date of execution of the Contract;
c) From there on, 55,555 Smart Meters (5.55 % of total) are operationalized
every month till 10,00,000 smart meters (100% of total) are operationalized at
the end of 27th Month from date of execution of the Contract.
The accrual of meter-months will commence as soon as the first lot of 5% of
total Smart Meters are installed and operationalized at the end of 7th Month
from date of execution of the Contract. Hence, ‘Meter-Months’ of AMI system
operated after operational go-live is determined as below:

7 50,000 0
8 90,909 50,000
9 1,31,818 90,909
10 1,72,727 1,31,818
11 2,13,636 1,72,727
12 2,54,545 2,13,636
13 2,95,455 2,54,545
14 3,36,364 2,95,455
15 3,77,273 3,36,364
16 4,18,182 3,77,273
17 4,59,091 4,18,182
18 5,00,000 4,59,091
19 5,55,556 5,00,000
20 6,11,111 5,55,556
Section 7. Contract Forms and Conditions of Contract 399

Month Total Smart Meters Installed Meter-Months

21 6,66,667 6,11,111
22 7,22,222 6,66,667
23 7,77,778 7,22,222
24 8,33,333 7,77,778
25 8,88,889 8,33,333
26 9,44,444 8,88,889
27 10,00,000 9,44,444
Total 1,000,000 93,00,000

Basis the above table, the AMI System would have been already operational
for 93,00,000 meter-months prior to Installation Milestone (B)
Hence, AMI system will remain operational for the remaining Contract period,
i.e.,
= [‘Total Meter-Months’ (A) – ‘Meter-Months’ of prior to Installation
Milestone (B)] (C)
= (9,30,00,000 – 93,00,000) meter-months
= 8,37,00,000 meter-months (C)
Time period (in months) for operating AMI system after Installation Milestone
is,
= [Remaining ‘Meter-Months’ / (Total number of Smart Meters installed in
the AMI Project)] (D)
= 8,37,00,000 / 10,00,000
= ~83.70 months
Hence the Total ‘Operation and Maintenance period of the AMI system’ =
(Months of operating Smart meters prior to Installation Milestone + ‘Months’
of operating AMI system after Installation Milestone) = 20 months + 83.70
months = 103.70 months

The above methodology has been illustrated in the graphic at Annexure I

(SCC)
5.1.1
Contract Price is INR 180.59 Crores.

5.2.3 S. No. Deliverable Payment

i. Monthly documentation/ records/ = AMISP Service Charge
test certificates/ etc. during Post- (as per Table- Bill of
Operational Go-Live Phase Materials and Services for
a. Monthly progress report Smart Meters in Form 1
given in Section 5) X total
briefing the status of
1. number of meters in
installation of meters, meter operation and maintenance
boxes and service cables on phase at the end of each
pro-rata basis, including month Post-OperationalGo-
problems that arise with the Live
installed AMI system (if any)
Plus
Section 7. Contract Forms and Conditions of Contract 400

S. No. Deliverable Payment

as well any cyber security
related issues and corrective
action taken by AMISP forthe Lumpsum payment rate per
meter (as per Table- Bill of
same;
Materials and Services for
b. Change Notes Smart Meters in Form 1
c. Reports as mentioned in this given in Section 5) X total
Contract which includes but number of new smart
not limited to the following: meters installed and
i. Service Level Agreement integrated for which
(SLA) performance Lumpsum payment has not
been made earlier, if any
report;
ii. Energy Audit report;
iii. Other reports as per Plus
mentioned in Clause 6.2.2
of the Section 6; Payment towards change
request/new requirement
completed, if any (as per
Table- Bill of Materials and
Services for Smart Metersin
Form 1 given in Section 5)

Plus

Agreed rate for replacement

of meters X Number of
meters replaced due to
vandalism, theft, etc.

Quarterly documentation/ records/ test <To be made on every third

certificates/ etc. during Post- month of each quarter of
2.
Operational Go-Live Phase theContract Period as
a. As-Built Drawings; defined by the Utility>
Section 7. Contract Forms and Conditions of Contract 401

S. No. Deliverable Payment

b. Updated consumer indexing as
per the implemented AMI = AMISP Service Charge X
system; total number of meters in
operation and maintenance
phase at the end of each
month Post-Operational Go-
Live

Plus

Lumpsum payment rate per

meter X total number of new
smart meters installed and
integrated for which
Lumpsum payment has not
been made earlier, if any

Plus

Payment towards change

request/new requirement
completed, if any

Plus

Agreed rate for replacement

of meters X Number of
meters replaced due to
vandalism, theft, etc.

Plus
Lumpsum payment towards
installation and
commissioning of auxiliary
components (e.g. service
cable, etc.) on pro- rata basis
(based on unit rate X
quantity installed and
commissioned) related to
each meter (as per Table-
Bill of Materials and
Services for Smart Meters in
Form 1 given in Section 5)
(separate invoice)
Section 7. Contract Forms and Conditions of Contract 402

S. No. Deliverable Payment

Annual documentation/ records/ test <To be made on every last
certificates/ etc. during Post- month of each year of the
Operational Go-Live Phase Contract Period as defined
a. Cyber Security Audit; by the Utility>
b. Data Privacy Audit report;
c. Updated Exit Management = AMISP Service Charge X
total number of meters in
Plan
operation and maintenance
phase at the end of each
month Post-OperationalGo-
Live

Plus

Lumpsum payment rate per

meter X total number of new
3. smart meters installed and
integrated for which
Lumpsum payment has not
been made earlier, if any

Plus

Payment towards change

request/new requirement
completed, if any

Plus

Agreed rate for replacement

of meters X Number of
meters replaced due to
vandalism, theft, etc.

[3% of the Contract Price or as per the prevalent GoI guidelines/ Orders], if the
6.1
selected bidder is a consortium or a Sole Bidder

[1.5] % of the Contract Price, if the selected bidder is a consortium or a Sole

6.2
Bidder

7.3 An illustrative example for arriving at the deductions is given in Annexure

III(SCC)

7.4 A sum equivalent to [1]% of the Contract Price

11.5.3 (a) [60] %

11.5.3 (b) [100]%

11.5.3 (c) i [60]%

Section 7. Contract Forms and Conditions of Contract 403

11.5.3 (c) ii [100]%

11.5.4 (a) [10.5]%

13.4 [ insert state capital where Utility is operating] Aizawl

13.5 [ insert state capital where Utility is operating]Aizawl

14.1 [-20%] to [+30%]

19.1 <indicate the Bid Submission Deadline date>

19.2 [0.2 % of the Contract Price]

[2.5] % of the Contract Price, in case the share of equity participation in the SPV
of any consortium member is less than 10% or if any consortium member is not
willing to be a part of the SPV to be formed, except in the case when the said
consortium member is a CPSE/ PSU or a subsidiary/ Joint venture of a CPSE/
PSU.
30.1
If a Central Public Sector Enterprise (CPSE) / Public Sector Undertaking (PSU) or
Subsidiary/ Joint Venture of a CPSE/ PSU is either the sole Bidder or a lead
member of a Bidding Consortium, the bidder shall be exempted from providing an
additional security.

[1.25] % of the Contract Price, in case the share of equity participation in the SPV
of any consortium member is less than 10% or if any consortium member is not
30.3 willing to be a part of the SPV to be formed, except in the case when the said
consortium member is a CPSE/ PSU or a subsidiary/ Joint venture of a CPSE/
PSU.
Section 7. Contract Forms and Conditions of Contract 404

Annexure I (SCC)

Graphic Illustration
Section 7. Contract Forms and Conditions of Contract 405

Annexure III (SCC)

< For example, in case AMISP delays installation of say 100 similar type of meters by say 5.5
months out of a total meter installation of 1000 meters assuming AMISP Service Charges as Rs.
50 /meter/month for such meter. Liquidated Damages would be worked as 5*50*100*50%=
Rs.12,500. Maximum Liquidated Damages that can be deducted in case of delay of say 13 months
is limited to 12 months i.e., 12*50*100*50%= Rs. 30,000. Further, Liquidated Damages will be
levied as per the delay of Goods i.e., if 80 meters are implemented after 5 months of delay and rest
20 meters are implemented after 12 months of delay, then LD would be 5*80*50*50%
+12*20*50*50% = Rs. 16,000. In the event more than one type of meter are delayed, the LD would
be calculated for each category of the meter on basis of their respective AMISP Service Charge >
Section 7. Contract Forms and Conditions of Contract 406

Appendix A – Project Requirements (AMI System Requirements and Service Level

Agreement)

[This Appendix shall include Section 6 of the RFP Document including all amendments/
clarification etc. thereto]

Appendix B - AMISP Charges including AMISP Service Charges

[This Appendix shall include Bill of Material given in Section 5 of the RFP Document and the charges
agreed therefor]
Section 8. Contract Related Forms 407

PART III

Contract Related Forms

Section 8. Contract Related Forms 408

Section 8. Contract Related Forms

Form No. Document

1 Performance Security as per the format prescribed in Form 1

2 Letter of Award as per the format prescribed in Form 2

3 Additional security as per the format prescribed in Form 3

4 Format for Bank Guarantee for Advance payment in Form 4 (Optional)

5 Format for Direct Debit Facility

Section 8. Contract Related Forms 409

Form 1: Format of Performance Security

[To be on non-judicial stamp paper of Rupees One Hundred Only (INR 100/-) or appropriate
value as per Stamp Act relevant to place of execution, duly signed on each page.]

Reference No. ……………. Bank Guarantee No. ……….…. Dated: …………….

To:
Engineer In-Chief
Power & Electricity Department
KAWLPHETHA, MINECO
Khatla, Aizawl, Mizoram
796001

Dear Sir/ Madam,

WHEREAS ..................... [Insert name of the Lead Consortium Member/ Sole Bidder] with address
……………. [Insert address of the Lead Consortium Member/ Sole Bidder] having its registered
office at ...................... [Insert address of the Lead Consortium Member/ Sole Bidder] (hereinafter,
the “Contractor”), subsequent to participation in Tender No. [Tender Details] (the “RFP”) issued by
[Utility] (hereinafter, the “Beneficiary”) for Appointment of AMI Service Provider for
Implementation of AMI Project in pre-paid mode, have been issued the Letter of Award as the
Selected Bidder. The Selected Bidder was required to incorporate a special purpose vehicle (SPV)
for implementation of the project. The selected bidder has formed an SPV in the name of
………..[Insert name of the SPV] having its registered office at ………..(Insert address of the
SPV)(hereinafter, the” AMISP contractor “)

And WHEREAS a Bank Guarantee for Rupees .......................[Insert amount in words equivalent]
(…………….) [Insert amount in figures] valid till .................... [Insert Contract Period] is required
to be submitted by the Selected Bidder to the beneficiary for due performance of the contract by the
AMISP as per the terms and conditions of the RFP.

We, ................... [Insert name of the Bank and address of the Branch giving the Bank Guarantee]
having our registered office at …………….[Insert address of the registered office of the Bank]
hereby give this Bank Guarantee No. …………….[Insert Bank Guarantee number] dated
…………….[Insert the date of the Bank Guarantee], and hereby agree unequivocally and
unconditionally to pay immediately on demand in writing from the Beneficiary any officer
authorized by it in this behalf any amount not exceeding Rupees ........................[Insert amount in
words] ( .................... ) [Insert amount in figures] to the said Beneficiary Beneficiary without any demur,
reservation contest, recourse or protest and/or without any reference to the Selected Bidder/contractor. Any
such Demand made by the beneficiary on the bank shall be conclusive and binding not withstanding any
Difference between the beneficiary and the Selected Bidder/Contractor or any dispute
Pending before any Court, Tribunal, Arbitrator or any other authority.
.

We ..................... [Insert name of the Bank] also agree that non-performance, delayed performance
or violation of any of the terms and conditions of the contract by AMISP would constitute a
default on the part of the Bidder and that this Bank Guarantee is liable to be invoked and encashed
within its validity by the Beneficiary in case of any occurrence of a default on the part of the AMISP
or the Selected Bidder and that the encashed amount is liable to be forfeited by the Beneficiary.
Section 8. Contract Related Forms 410

This agreement shall be valid and binding on this Bank up to and inclusive of ....................... [Insert
the date of validity of the Bank] and shall not be terminable by notice or by Guarantor change in the
constitution of the Bank or the firm of the Bidder Or by any reason whatsoever and our
liability hereunder shall not be impaired or discharged by any extension of time or variations or
Section 8. Contract Related Forms 411

alternations made, given, conceded with or without our knowledge or consent by or between the
Selected Bidder AMISP and the Beneficiary.
NOTWITHSTANDING anything contained hereinbefore, our liability under this guarantee is
restricted to Rupees .................. [Insert amount in words equivalent]. Our Guarantee shall remain in
force till ..................... [Insert the contract period]. Unless demands or claims under this Bank
Guarantee are made to us in writing on or before ...................... [Insert contract period], all rights of
the Beneficiary under this Bank Guarantee shall be forfeited, and we shall be released and
discharged from all liabilities there under.

[Insert the address of the Bank with complete [Insert signature of the Bank’s
postal branch code, telephone and fax numbers, Authorized Signatory]
and official round seal of the Bank]

Attested:

……………………………. [Signature] (Notary Public)

Place: …………………………. Date: …………………………….

INSTRUCTIONS FOR SUBMITTING BANK GUARANTEE

1. Bank Guarantee to be executed on non-judicial stamp paper of appropriate value as per Stamp
Act relevant to place of execution.
2. The Bank Guarantee by selected Bidder shall be given from the Scheduled Commercial Banks.
Section 8. Contract Related Forms 412

Form 2: Format of Letter of Award

Sub: Bid for Appointment of AMISP for Smart Prepaid Metering on DBFOOT basisREF:

- 1. Request for Proposal for selection of AMISP dated [•] (“RFP” NIT No: _ _/PR/P & E

Dept. Mizoram/2023-24)
2. Your proposal dated [00.00.2023] (“Proposal”)

Your clarification [•]Dear Sir,

1. This is in reference to your Proposal in relation to the RFP.

2. Pursuant to the evaluations of the Bid, your bid has been found to be most suited.

3. < applicable in the event the Selected Bidder is a sole bidder or a bidding Consortium
with the lead consortium member not being a CPSE/ PSU or subsidiary/ Joint venture of a CPSE/
PSU > You are requested to please take steps for incorporation of the SPV in terms of the RFP for
execution of the AMISP Contract. The execution of the AMISP Contract shall happen only after
you have furnished the performance security in terms of the RFP.

4. A draft of the AMISP Contract was provided to you along with the RFP. Please note that
there shall be no change whatsoever in the terms and conditions as set out in the draft Contract.

5. Please note that in the event of failure to comply with any terms and conditions of this Letter
of Award, the entire Bid Security may be forfeited.

6. Any further correspondence in connection with the Project should be addressed to the [insert
details of the appropriate authority •]” with a copy to Chairman/ Managing Director, till further
instructions are issued.

7. The terms and conditions as set out in this Letter of Award shall stand valid until execution
of the AMISP Contract.

8. Please acknowledge the receipt and return the duplicate copy of this Letter of Award after
signing and stamping it in all the pages to the undersigned as a token of acceptance.

Thanking You

Yours truly
Engineer In-Chief
Power & Electricity Department
KAWLPHETHA, MINECO
Khatla, Aizawl, Mizoram
796001

Reference No. ……………. Bank Guarantee No. ……….…. Dated: …………….

Section 8. Contract Related Forms 413

Form 3: Format of Additional Security

[To be on non-judicial stamp paper of Rupees One Hundred Only (INR 100/-) or appropriate
value as per Stamp Act relevant to place of execution, duly signed on each page.]

Reference No. ……………. Bank Guarantee No. ……….…. Dated: …………….

To:
Office of the Engineer in Chief
Power & Electricity Department
KAWLPHETHA, MINECO,
Khatla, Aizawl, Mizoram-796001

Dear Sir/ Madam,

WHEREAS ..................... [Insert name of the Lead Consortium Member/ Sole Bidder] with address
……………. [Insert address of the Lead Consortium Member/ Sole Bidder] having its registered
office at ...................... [Insert address of the Lead Consortium Member/ Sole Bidder] (hereinafter,
the “Contractor”), subsequent to participation in Tender No. [Tender Details] (the “RFP”) issued by
[Utility] (hereinafter, the “Beneficiary”) for Appointment of AMI Service Provider for
Implementation of AMI Project in pre-paid mode, have been issued the Letter of Award as the
Selected Bidder. The Selected Bidder was required to incorporate the AMISP. Further the AMISP
was required to furnish an additional Security in the form of a Bank Guarantee on behalf of
……………. [Insert names of the Consortium Members] with address ......................... [Insert
addresses of the Consortium Members] having its registered office at ....................... [Insert address
of the Consortium Members] (hereinafter, the “Consortium Member”), [whose % of equity
participation in the SPV to be formed is less than 10%] (OR) [who is not going to be a part of the
SPV to be formed]

And WHEREAS a Bank Guarantee for Rupees .......................[Insert amount in words equivalent]
(…………….) [Insert amount in figures] valid till ...................... [Insert Additional security validity
period] is required to be submitted by the AMISP as per the terms and conditions of the RFP.

AMISP or the Selected Bidder and that the encashed amount is liable to be forfeited by the
Beneficiary.

NOTWITHSTANDING anything contained hereinbefore, our liability under this guarantee is

restricted to Rupees .................. [Insert amount in words equivalent]. Our Guarantee shall remain in
force till ..................... [Insert the contract period]. Unless demands or claims under this Bank
Guarantee are made to us in writing on or before ...................... [Insert contract period], all rights of
the Beneficiary under this Bank Guarantee shall be forfeited, and we shall be released and
discharged from all liabilities there under.

[Insert the address of the Bank with complete [Insert signature of the Bank’s
postal branch code, telephone and fax numbers, Authorized Signatory]
and official round seal of the Bank]

Attested:

……………………………. [Signature] (Notary Public)

Place: …………………………. Date: …………………………….

INSTRUCTIONS FOR SUBMITTING BANK GUARANTEE

1. Bank Guarantee to be executed on non-judicial stamp paper of appropriate value as per Stamp
Act relevant to place of execution.
2. The Bank Guarantee by Bidder shall be given from the Scheduled Commercial Banks.
3. Lead bidder shall execute separate bank guarantees for each of the consortium members, on
behalf of whom, the additional security is being provided.
Section 8. Contract Related Forms 415

Form 4: Format of Bank Guarantee for Advance payment (Optiional)

Bank Guarantee No. …………………… Date...................

Contract No.....................................

…………..[Name of Contract]…………………….

To:
Office of the Engineer in Chief
Power & Electricity Department
KAWLPHETHA, MINECO,
Khatla, Aizawl, Mizoram-796001

Dear Ladies and/or Gentlemen,

We refer to the Contract ("the Contract") signed on ............... (insert date of the Contract)
…..... between you and M/s ................. (Name of Contractor) .................., having its
Principal place of business at ………....(Address of Contractor) ...................................and
Registered Office at ………....(Registered address of
Contractor) ........................................................................................ ("the Contractor")
concerning …….................….. (Indicate brief scope of work) ................................. for the
complete execution of the …… (insert name of Package alongwith name of the Project)
……..

Whereas, in accordance with the terms of the said Contract, the Employer has agreed to pay
or cause to be paid to the Contractor an Advance Payment in the amount of ………….
(Amount in figures and words)……………

By this letter we, the undersigned, ………(insert name & address of the issuing bank)
………, a Bank (which expression shall include its successors, administrators, executors
and assigns) organized under the laws of .................................... and having its
Registered/Head Office at …..…….(insert address of registered office of the bank)
……..... do hereby irrevocably guarantee repayment of the said amounts upon the first
demand of the Employer without cavil or argument in the event that the Contractor fails to
commence or fulfill its obligations under the terms of the said Contract, and in the event of
such failure, refuses to repay all or part (as the case may be) of the said advance payment to
the Employer.

Provided always that the Bank's obligation shall be limited to an amount equal to the
outstanding balance of the advance payment, taking into account such amounts, which have
been repaid by the Contractor from time to time in accordance with the terms of payment of
the said Contract as evidenced by appropriate payment certificates.
Section 8. Contract Related Forms 416

This Guarantee shall remain in full force from the date upon which the said advance
payment is received by the Contractor upto thirty (30) days beyond the date on which the
entire advance so advanced alongwith the interest if any due thereon has been fully adjusted
in terms of the Contract i.e., upto of thirty (30) days beyond the date of Completion of the
Facilities under the Contract. This Guarantee may be extended from time to time, as may be
desired by M/s ........................................ on whose behalf this Guarantee has been issued.

Any claims to be made under this Guarantee must be received by the Bank during its period
of validity, i.e. upto thirty (30) days beyond the date of Completion of the Facilitiesby the
Employer i.e. upto and inclusive of.................................... (dd/mm/yy).

For and on behalf of the Bank

[Signature of the authorized signatory(ies)]

Signature

Name

Designation

POA Number

Contact Number(s): Tel. Mobile

Fax Number

Common Seal of the Bank

Witness:

Signature

Name

Address

Contact Number(s): Tel. Mobile

email
Section 8. Contract Related Forms 417

Note:

1. For the purpose of executing the Bank Guarantee, the non-judicial stamp papers of
appropriate value shall be purchased in the name of Bank who issues the ‘Bank
Guarantee’.

2. The Bank Guarantee shall be signed on all the pages by the Bank Authorities
indicating their POA nos. and should invariably be witnessed.

3. The Bank Guarantee should be in accordance with the proforma as provided.

However, in case the issuing bank insists for additional paragraph for limitation of
liability, the following may be added at the end of the proforma of the Bank
Guarantee [i.e., end paragraph of the Bank Guarantee preceding the signature(s)
of the issuing authority(ies) of the Bank Guarantee]:

Quote

“Notwithstanding anything contained herein:

1. Our liability under this Bank Guarantee shall not exceed (value
in figures) [ (value in
words) ].

2. This Bank Guarantee shall be valid upto (validity

date) .

3. We are liable to pay the guaranteed amount or any part thereof under this
Bank Guarantee only & only if we receive a written claim or demand on or
before (validity date) .”

Unquote
Section 8. Contract Related Forms 418

Form 5: Format for Direct Debit Facility

<Utility shall establish the Direct Debit facility and sign an agreement with the Bank and AMISP
to formally institutionalize the Direct debit facility
Format for Direct Debit Facility

D E TA I LS
Name of Account Holder:
Mr/Mrs/Miss/Ms First Name: Last Name:

Address
Street: Suburb: Town/City:

Phone Number: Account Number:

B A N K I N GD E TA I LS
Details of the bank account from which you want to pay your account AUTHORITY
Bank Account Holder’s Name:
TO ACCEPT
DIRECT
Account Number: DEBITS
If your suffix has only 2 digits please (Does not operateas
insert a zero in the first box. an assignment or
Bank/BranchNumber AccountNumber Suffix

Bank/Branch:
CODE
BranchAddress: POBox

Town/City

I/We authorise you until further notice in writing to debit my/our account with all amounts which Spark New Zealand Limited ( hereafter referred to as the Initiator), the registered Initiator
of the above Authorisation Code, may initiate by Direct Debit. I/We acknowledge and accept that the Bank accepts the authority only upon the conditions below.

PLEASE SIGN HERE

Authorised Signature(s): Date:

/ /

USE ONLY

Conditions of this Authority to accept Direct Debit

1. The Initiator: 3. The Customer acknowledges that:
(a) Has agreed to give advance notice of the net amount of each Direct Deb it and the due dateof the debiting at least 10 calendar days before (but not more than 2 calendar months)
the date when the Direct Debit will be initiated. This notice will be provided either:
(i) in writing: or
(ii) by electronic mail where the Customer has provided prior written consent to the initiator.
The advance notice will include the following message: “Unless advice to the contrary is received from you by (date*), the amount of $. will be directly debited to
your Bank
account on (initiating date)”. *This date will be at least two (2) days prior to the initiatingdate to allow for amendment of Direct Debits.
(b) May, upon the relationship whic h gave rise to this Instruction b eing term inated, giv e notice to the Bank that no further Direct Debits are to be initiated under the Instruc tion. Upon
receipt of such notice the Bank may terminate this Instruction as to future payments by notice in writing to me/us.
2. The Customer may:
(a) At any time, terminate this Instruction as to future payments by giving written notice of termination to the Bank and to the Initiator.
(b) Stop payment of any Direct Debit to be initiated under this Instruction by the Initiator by giving written notic e to the Bank prior to the Direct Debit being paid by the Bank
(c) request the Bank to reverse any Direct Debits initiated by the Initiator under the Instructions by debiting the amount of the Direct Deb its back to the Initiator throug h the
Initiator’s Bank where the Initiator cannot produce a copy of the Instructions and/ or Confirmation to me/us that I/we are reasonably satisfied demonstrate that I/we have
authorised my/our bank to accept Direct Debits from the Initiator against my/our account PROVIDED the request is made not more than 9 months from the date when the first
DirectDebit was debited to my/our account by the Initiator under the Instructions
(a) This Instruction will remain in full force and effect in respect of all Direct Debits passed to my/our account in good faith notwithstanding my/our death, bankruptcy or other
revocation of this Instruction until actual notice of such event is received by the Bank.
(b) In any event this Instruction is subject to any arrangement now or hereafter existingbetween me/us and the Bank in relation to my/our account.
(c) Any dispute as to the correctness or validity of an amount debited to my/our account shall not be the concern of the Bank except in so far as the Direct Debit has not been paid in
accordance with this Instruction. Any other disputes lies between me/us and the Initiator.
(d) Where the Bank has used reasonable care and skill in acting in accordance with thisInstruction, the Bank accepts no responsibility or liability in respect of:
- the accuracy of information about Direct Debits on Bank statements.
- any variations between notices given by the Initiator and the amounts of Direct Deb its.
(e) The Bank is not responsible for, or under any liability in respect of the Initiators failure to give notice in accordance with 1(a) nor for the non-receipt or late receipt of notice by me/
us for any reason whatsoever. In any such situation the dispute lies between me/us and theInitiator.
4. The Bank may:
(a) In its absolute discretion conclusively determine the order of priority of payment by it of any monies p ursuant to this or any other Authority, cheque or draft prop erly exec uted by
me/us and given to or drawn on the Bank.
(b) At any time terminate this Authority as to future payments by notice in writing to me/us.
(c) Charge its current fees for this service in force from time-to-time

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