1.

Customizing Presentations

In this lesson, you will learn...

1. To apply a theme.

2. To apply a background style.

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4. ron beloimage.
To add aNobackground ng
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5. To save a customritheme. i n riz i
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6. About arranging and printing asections
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You can customize your presentations by adding backgrounds, themes, and other elements to help them stand out
and to deliver the right message to your audience.

Applying
T
a Theme Th
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In PowerPoint 2016 yout bcan apply predefined combinations of shapes, colors, fonts, nt and background styles, called
No ron elon No ron belon
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themes, to your upresentations.
to
are 40 built-in themes available. un
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uth ini R t h n R
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Themes are accessed on theopDesign tab inID the Themes group. op ID
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PreviewingTand
his Selecting a Theme Th
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To preview and select at theme: nt
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1. ize indover
Rest your mouse rpointer aNthumbnail in the theme gallery. riz i
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2. Observe how the presentation all will appearATif. you apply the theme to your presentation. all AT
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3. Apply the theme:

A. To select a theme and apply it to all slides, click on it.

B. To apply a theme to certain selected slides only, select the slides, right-click on the theme, and select
Apply to Selected Slides .
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Customizing a Theme
After you select a theme to apply to your presentation, you can customize it to give it the exact look and feel you
want.

You can change

Th the colors, fonts, and line and fill effects of a theme: Th
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1. To change the theme n t b colors, on the Design tab, in the Variants group, click nt b
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the More arrow and click co Colors andHI select a color combination (in PowerPoint 2007 co .co.i I/2010, HI these
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options are in the Themes sgroup). all YA s all YA
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2. To change the theme fonts, on the Design tab, in the Variants group, click the More arrow and click Fonts
and select a font pair (in PowerPoint 2007/2010, these options are in the Themes group).
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3. To change theme effects, on the Design tab, in the Variants group, click the

More arrow and click Effects and select an effect (in PowerPoint 2007/2010, these options are in the
Themes group).
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Saving a CustomrizeTheme in riz i
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You can save custom themes to apply all to futureATpresentations. This makes it easy to give your s apresentations ATa
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consistent look and feel. d ! d !

To save a custom theme:

1. On the Design tab, in the Themes group, click the More drop-down arrow.

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2. Select Save Current Themeco . HI co co
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3. In the Save Current Theme dialog box, name the theme by typing a file name in the File name field.

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4. Click Save .

Th now appears in the Custom section of the theme gallery.

The theme Th
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Setting a Default Theme

If you want to apply a particular theme to all your future presentations, you can make it your default theme. Creating
a default theme saves time when creating future presentations.
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To set a theme as the medefault theme: me
nt nt
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Right-click onauthe @ gsand to select Set as Default Theme . au y@i
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The themeis will be applied to your future presentations until you select is a different default theme.
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Changing Slide Size tho nix to RO tho nix to RO
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You can customize the size ofpthe ies slides in Dyour
AY presentation. To change slide size:
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1. From the Design tab, in the Customize group, select Slide Size .

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2. Select an option,enort select Custom Slide Size to set the size. nt
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3. If you Tselect
his Custom Slide Size , select options in the Slide Size T
dialog
his box and then click OK to save the
changes. ocud do
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Applying
Th
isa Background Style
d
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lon and colors that you can apply to your PowerPoint ronpresentation.
lon
Background styles
un are dy g u dy gs Background options
au @ s t n a @ to
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are located on the Design
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tab in theOBackground group. u t ho i n R
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Apply a Built-in Background Style
PowerPoint 2010 provides a few built-in background styles.

To apply a built-in background style:

1. On the Design tab, in the Variants group, click the More arrow and select Background Styles (in
PowerPoint 2007/2010, these options are in the Background group).

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2. To preview a background style, rest your mouse pointer on its thumbnail in the style gallery. The active slide
displays the style.

3. To select a background style, click on it.

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Modify Slide Backgrounds

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You can modify daocslide
um background to customize it using the Format do pane.
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To access the Format d
Background gs pane: un d gs
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1. Select the Design tab and ies d I D AY group, select Format pie . id ID
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Background to launch the Format ed Background pane. we
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2. cu in the pane to format your background, including shapeoand
Use the options cu text options.
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Create and Apply a Background w ed Style we
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You can create and apply a custom background style to your presentations.

To create and apply a background style:

1. On the Design tab, in the Variants group, click the More arrow and then Background Styles , and select
Th Th
Format iBackground
sd (in PowerPoint 2007/2010, these options are inis the
do Background group, in the
oc cu
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tb
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2. n
In the Format Background
tb pane (dialog box in PowerPoint 2007/2010), youencan t choose fill options, including
No ro e lon No ron belon
un nor
a color, pattern, dypicture.
@ g st u na d y gs
au
tho ini oR uth @in to
riz xind ON ori ixin RO
ed o D z ed d o ND
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3. If you select the Picture
riz i or texture
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riz i to your
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using the options on the pEffects
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A
4. By default, your background will be applied to the selected slide(s) only. To apply the background to all slides,
click Apply to All before clicking Close .

Adding TahisFooter Th
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b elo to show date/time, slide number, and custom be
You can add N ronto slides
a ofooter n
No text.roTo
n add loa
ngfooter to slides:
un dy g st u na d y st
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tho ini ini
riz xind ON ori xin RON
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1. On the Insert tab, in dthe co Text I H click Header & Footer .
.c group, dc .
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2. In the Header and Footer dialog llo box, onAthe T. a
Slide tab, indicate the information to includelloinwethe footer. .
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A. To include the date and time in the slide footer, mark the Date and time check box, select whether to
Update automatically or to use a Fixed date, and then select the date/time format to use from the
appropriate drop-down list.

B. To include the slide number in the footer, mark the Slide number check box.
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C. To iinclude
sd
oc custom text in the footer, mark the Footer check box isand type the text in the associated field.
do
um cu
en me
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3. If you want
No to hide
ron the elofooter on the first slide, mark the Don't showNon title ronslide be check box.
n o lon
un dy g st u na d y@ gs t
au @ o u oR
tho i n RO tho i n
riz ixind N riz ixind ON
ed o D ed o D
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in the footer
Click Apply to Allriztoe apply riz to thei
4.
d c do.co DI H
N to all slides, or click Apply to apply it only ed ndselected
o.c NDI slide(s).
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Controlling Page Numbers

Using the footer, you can control how page numbers appear in your presentation. To control page numbers, in the
Th Th
is
Header and Footer is title slide if you would like page
do dialog box, on the Slide tab, select the Don't show on do
cu cu
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numbers to show beginningen on the second slide, and then click Apply . me
tb nt
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Arranging and rPrinting ize indo Sections N riz i
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When managing a larger presentation,eitd may be useful to split it into sections. For example, you could d arrange your
! !
presentation into an introduction, body, and closing. Please note that sections were a new feature of PowerPoint
2010, so if you are using PowerPoint 2007, you will not be able to utilize sections in your presentations.

Using Sections

To add sections
Th to your presentation: Th
is is
do do
cu cu
me me
1. n t
In the Slides pane,bclick in the area between the slides where you want to add nt a section break.
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2. On the Home tab, in the Slides group, click Section .

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3. Select Add Section . d! d!

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ed ndo. ND
IH ed ndo. ND
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You can rearrange sections and rename s all them AinT the Slides pane. To move sections, simply click s a and drag Athe
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sections in the Slides pane. ! d !

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do do
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 Th Th
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do do
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nt nt
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Th Th
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do do
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nt nt
RemovingNoSectionsro belo No ron belon
un ndy@ ngs un d gs
au to au y@i
in
tho your RO tho nix to RO
To remove sections fromriz ixinpresentation: riz i
ed d o.c NDI ed ndo. ND
IH
co HI co c
pie o.id DA pie o.id ID
AY
sa YA sa AT
1. On the Home tab, in the Slides l T. Section .
lowgroup, click llo .
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2. Select Remove Section or Remove All Sections .

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nt nt
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Alternately, you can right-click your slides d! in the Slides pane and select an option to remove sections. d!

Printing Sections
When printing in PowerPoint 2010, you can specify whether you want to print your entire presentation or just
specific sections.
Th Th
is is
To print sections:do do
c um cu
en me
tb nt
No ron e lon No ron belon
1. Select the uFile
na tab dy and click
gs Print . un d gs
uth @in to au y@i
ori ixin RO tho nix to RO
ze do ND riz in ND
2. In the Settings area, dclick
co Print.co All d c do.coarea
I HSlides and select the section to print in the eSections I of
HI the drop-
pi . id I DA o pi . id DA
down list.
 Th Th
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do do
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co HI co co
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Exercise 1 Adding a Background Image

Th Th
is
15 to 25 minutes is
do do
cu cu
me me
nt nt
You can add N a background b image to a slide by adding a picture and making it transparent, so you can still add text
o u rond long
e No ron belon
on top of it. na y st u na d y g st
uth @in o uth @in o
ori ixin RO o r ixin RO
ze d N DI i z ed d ND
d c o.c HI
o
co .co.i I HID
To add a background image:opie o.id DA pie d AY
sa YA sa AT
llo T. llo .
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d! d!
1. Right-click the slide and select Format Background .

Th Th
is is
do do
cu cu
me me
nt nt
No ron be No ron belon
lon
un d gs un d gs
au y@i au y@i
tho nix to RO tho nix to RO
riz i riz i
ed ndo. ND
I ed ndo. ND
IH
2. c
From the Format Background op c H
o.i pane,IDselect Picture or texture fill . c o co ID
ies d AY pie . id AY
all AT s a AT
ow . llo .
ed we
! d !

Th Th
is is
do do
cu cu
me me
nt nt
No ro be No ron belon
lo
un ndy@ ngs un d gs
au to au y@i
tho in RO tho nix to RO
riz ixind riz i
ed o.c NDI ed ndo. ND
IH
co HI co co
pi o.id DA pi . id ID
A
 Th Th
is is
do do
cu cu
me me
nt nt
No ro be No ron belon
lo
un ndy@ ngs un d gs
au to au y@i
tho in RO tho nix to RO
riz ixind riz i
ed o.c NDI ed ndo. ND
IH
co HI co co
pie o.id DA pie .id ID
AY
sa YA sa AT
llo T. llo .
we we
d! d!

Th Th
is is
3. do
From the Insert do
cu picture from section, select File . cu
me me
nt nt
No ron belon No ron belon
un d gs un d gs
au y@i au y@i
tho nix to RO tho nix to RO
riz i riz i
ed ndo. ND
IH ed ndo. ND
IH
co c co c
pie o.id ID
AY pie o.id ID
AY
sa AT sa AT
llo . llo .
we we
d! d!

Th Th
is is
do do
cu cu
me me
nt nt
No ro be No ron belon
lo
un ndy@ ngs un d gs
au to au y@i
tho in RO tho nix to RO
riz ixind riz i
ed o.c NDI ed ndo. ND
IH
co HI co co
pie o.id DA pie . id ID
AY
sa YA sa AT
llo T. llo .
we we
d! d!

4. Navigate to the image and select Insert to insert it.

Th Th
is is
do do
cu cu
me me
nt nt
No ro be No ron belon
lo
un ndy@ ngs un d gs
au to au y@i
tho in RO tho nix to RO
riz ixind riz i
ed o.c NDI ed ndo. ND
IH
co HI co co
pi o.id DA pi . id ID
A
 Th Th
is is
do do
cu cu
me me
nt nt
No ron be No ron belon
lon
un d gs un d gs
au y@i au y@i
tho nix to RO tho nix to RO
riz i riz i
ed ndo. ND
I ed ndo. ND
IH
5. Apply transparency by op co.id theHTransparency
cdragging ID slider to the desired transparency. c o c o
pie .id ID
ies AY sa AY
all AT l AT
ow . l ow .
ed ed
! !

Th Th
is is
do do
cu cu
me me
nt nt
No ro be No ron belon
lo
un ndy@ ngs un d gs
au to au y@i
tho i n RO tho nix to RO
riz ixind riz i
ed o.c NDI ed ndo. ND
IH
co HI co c
pie o.id DA pie o.id ID
AY
sa YA sa AT
llo T. llo .
we we
d! d!

In this exercise, you will apply a theme and a background style to a presentation, as well as add sections.

1. Open Tthe
his Sales Presentation.pptx file from the PowerPoint2016.2/CustomizingTh
is Presentations/Exercises
do do
folder. c um c um
en en
tb t
No ron elon No ron belon
2. Apply the Facet
un theme
dy to
g the
st presentation (if using PowerPoint 2007/2010,
u na select
d y a gdifferent
st them to use).
au @ oR uth @in oR
tho ini ix
riz xind O ori
ze indo OND
3. ed
Apply the Style 6 background o toNtheD slides. dc
co .co.i I HID .
op co.id HID
I
pie d AY ies AY
sa AT all AT
4. Move the "Quarter 1 Info" section llo to the beginning
. of the presentation. o .
we we
d! d!
5. Save the presentation.

Exercise Solution

Th Th
is is
do do
1. cu
Open the presentation and select the Design tab. cu
me me
nt nt
No ron b e No ron belon
lon
2. On the Design
un tab,
d in the
gs Themes group, click on the Facet theme. un d gs
au y@i au y@i
tho nix to RO tho nix to RO
riz i riz i
ed ndo. ND
IH ed ndo. ND
IH
co co I c o co ID
pi . id DA pi . id A
3. On the Design tab, in the Variants group, click the More arrow and select Background Styles and then
select Style 6 (in PowerPoint 2007/2010, this option is in the Background group).
Th Th
is is
do do
cu cu
me me
nt nt
No ron elonb No ron belon
un d gs un d gs
au y@i au y@i
tho nix to RO tho nix to RO
riz i riz i
ed ndo. ND
IH ed ndo. ND
IH
co co ID c o c o ID
pie .id A pie .id AY
sa YAT sa AT
llo . llo .
we we
d! d!

4. In the Slides pane, click and drag the "Quarter 1 Info" section to the beginning of the presentation.
Th Th
is is
do do
cu cu
me me
nt nt
No ron elonb No ron belon
un d gs un d gs
au y@i au y@i
tho nix to RO tho nix to RO
riz i riz i
ed ndo. ND
IH ed ndo. ND
I
co co ID c op co.id HID
pie .id A i e AY
sa YA sa AT
llo T. llo .
we we
d! d!

Th Th
is is
do do
cu cu
me me
nt nt
No ro be No ron belon
lo
un ndy@ ngs un d gs
au to au y@i
tho in RO tho nix to RO
riz ixind riz i
ed o.c NDI ed ndo. ND
IH
co HI co co
pie o.id DA pie . id ID
AY
sa YA sa AT
llo T. llo .
we we
d! d!

5. Save the presentation.

his T Th
Conclusion do
c
is
do
cu
um me
en nt
tb
No ron elon No ron belon
In this lesson, you d
un learned: gs un d gs
au y@i au y@i
tho nix to RO tho nix to RO
riz i riz i
ed ndo. ND
IH ed ndo. ND
IH
c o co ID co co ID
• To apply a theme. pi . id A pi . id A
• To apply a background style.

• To add a footer.

• To add a background image.

• To save a custom theme.

• About arranging and printing sections of a presentation.

Th Th
is is
do do
cu cu
me me
nt nt
No ron belon No ron belon
un d gs un d gs
au y@i au y@i
tho nix to RO tho nix to RO
riz i riz i
ed ndo. ND
IH ed ndo. ND
IH
co co ID co co ID
pie .id AY pie .id AY
sa AT sa AT
llo . llo .
we we
d! d!

Th Th
is is
do do
cu cu
me me
nt nt
No ro be No ron belon
lo
un ndy@ ngs un d gs
au to au y@i
tho i n RO tho nix to RO
riz ixind riz i
ed o.c NDI ed ndo. ND
IH
co HI co c
pie o.id DA pie o.id ID
AY
sa YA sa AT
llo T. llo .
we we
d! d!

Th Th
is is
do do
cu cu
me me
nt nt
No ro be No ron belon
lo
un ndy@ ngs un d gs
au to au y@i
tho in RO tho nix to RO
riz ixind riz i
ed o.c NDI ed ndo. ND
IH
co HI co co
pie o.id DA pie . id ID
AY
sa YA sa AT
llo T. llo .
we we
d! d!

Th Th
is is
do do
cu cu
me me
nt nt
No ro be No ron belon
lo
un ndy@ ngs un d gs
au to au y@i
tho in RO tho nix to RO
riz ixind riz i
ed o.c NDI ed ndo. ND
IH
co HI co co
pi o.id DA pi . id ID
A