LETTER OF INTENT

Short introduction of the topic

An intent letter, also referred to as a letter of interest, serves as an introductory document sent to
employers or recruiters at organizations of interest. Unlike a cover letter, which is tailored to a specific
job posting, an intent letter provides a broader overview of interest in the organization, highlighting
relevant skills and experiences that could be valuable to the employer. It is often used to express
enthusiasm for joining a company, even in the absence of advertised job openings that align directly
with the sender's background.

Main Topic

A Letter of Intent (LOI) is a formal document that outlines the preliminary understanding
between two or more parties before entering into a formal agreement. It serves as a statement of
intent, providing a clear framework for future negotiations or agreements. While it is typically not
legally binding, it helps ensure that all parties are aligned on key terms, objectives, and conditions.

The LOI often includes details such as timelines, responsibilities, and mutual goals, offering
clarity and direction for further discussions. It should be concise yet inclusive of all essential details
and establish that a working relationship is warranted by all involved. This document is widely used in
business transactions, partnerships, mergers, and academic or employment applications to establish
a shared commitment to proceed. Examples of it are for education, for a job, or for business.

1.1. Parts of Letter of Intent

1.1.a. Letter Heading
The letter heading, typically found in the upper left-hand corner of the page, introduces
you to the recipient and includes important contextual information such as your name, return
address, phone number, email and date. Only include the information your audience needs.
When writing your letter heading, skip a line between your contact information and the date.
Skip another line, then include your recipient’s contact information. Skip another line, then
begin your letter.
1.1.b. Recipient address
Leave an extra line between the date and the receiver's address, and it should be on
the left margin. You should include the name of the person you are sending the business letter
to, including their name prefix. Make sure their name is spelled correctly and the address is as
complete as possible to be sure they receive the letter. The address should show in a standard
envelope window when the paper is folded into thirds.
1.1.c. Subject
The subject should be short and direct, clearly representing to the recipient what your
letter is about. If you have a reference number, such as a claim number, case number or
reference number, you should include it on this line. The subject does not have to be written as
a complete sentence.
1.1.d. Greeting
The greeting should be formal and polite. It is best to start with a professional
salutation like "Dear" and the person's prefix if you know it. For example, you would not write
"Dear Taylor Spenser:" if you know they're a doctor. In that case, you would write "Dear Dr.
Spenser:" Avoid using gendered prefixes if possible—use the person's name instead. For
example, "Dear Taylor Spenser:" instead of "Dear Mr. Spenser:"
1.1.e. Body
The body is where you write the details of your business letter. Start with a short
introduction explaining why you are writing them. The introduction should be one or two
sentences and should have the most important details. The rest of the body includes the details
of your letter.
The body should be focused on why you are writing and should be as direct and polite as
possible. Separate each left-aligned paragraph by skipping a space. End the body with a two-
sentence wrap-up paragraph to clarify why you are writing and to thank them for their
consideration. Be sure that the closing paragraph is suitable for the tone of the letter. A good
wrap-up paragraph might look like, "Thank you for updating my claim and looking into the
circumstances. I look forward to hearing from you soon."
1.1.f. Complimentary close
Always end a business letter with a professional closing. Some examples are
"Sincerely," "Best regards," and "Thank you,". You should have your closing on its own line, with
the first letter capitalized and a comma at the end.
1.1.g. Signature
Leave two to four lines between the closing line and typing your name so that you can sign
the business letter. Your name should be your first, middle initial (if you have one) and your last
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name. Include any appropriate suffixes to your name, such as MA or MD. If you are writing for a
business or organization, you should include your position immediately below your typed name.
Once you print the business letter, sign your name immediately above your typed name in blue
or black ink.

1.2. How to Format a Letter of Intent

As a formal business document, a letter of intent should follow several formatting standards:
a. Letterhead. Include standard company letterhead, such as a corporate logo.
b. Margins. Set all page margins to one inch.
c. Fonts. Use a standard system font such as Arial or Times New Roman.
d. Spacing. Incorporate single spacing between lines and double spacing between
paragraphs.
e. Alignment. Left-align all content with the page margin and justify the paragraphs.
f. File type. Print the Word file to PDF to ensure a secure, compatible viewing experience for
all recipients.

1.3. Format of Letter of Intent

[Your Name]
[Street Address, City, St Zip]
[Contact Number]
[Optional Email Address]

[Today's Date]

[Name of Recipient]
[Title]
[Company]
[Address, City, St Zip]

Dear [Name of Recipient]:

[Short introduction paragraph - indicate you are submitting this letter with the intent to
do]

[Introductory paragraph: State the topic and goal of the letter.]

[Body paragraphs: Include supporting information, details, timeframes, contingencies,

etc. Add additional paragraphs as needed.]

[Conclusion paragraph: State next steps and expiration date.]

Sincerely (or Respectfully Yours),

(Sign here for letters sent by mail or fax)

[Typed Name]

1.4. Example of Letter of Intent

Barbara Crisp
961 Pleasant Hill Road Boca Raton, FL33487
561-991-5043
[email protected]

December 23, 2022

Ms. Ermelinda Mickey

Department Head
GD Global
2624 Clay Lick Road Denver, CO80239

Dear Ms. Mickey:

I am planning to make a major move in the coming week, so I have started looking for a
job as a shift supervisor position within your locality. I have more than nine years of

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 experience working in the supervisor position and I would like to use my work
experience and talents in working for your organization.

During all my years of experience, I have gained knowledge for overseeing all the crew
members and ensuring that all the regular assignments are completed in given time
and efficient manner. I know the importance of ensuring that every safety regulation is
followed and the entire department is functioning properly.

My remarkable leadership and interpersonal skills lets me communicate with the upper
management and crew members, which will help GD Global in a useful and effective
manner. I always make sure that I keep an open line for communication, which makes
a huge difference in the number of success that the organization enjoys. When all the
members are on the same page, there will be only few mistakes made and the
organization will continue to run in an efficient manner

A few of my personal skills include having the ability in multi-tasking in an efficient

manner and in meeting deadlines with high accuracy. I also have the experience in
performing all the regular office duties and I am also familiar with Microsoft Office
programs. My flexible timing, work schedule, and self-motivation will definitely be
helpful for influencing team at GD Global if I am being considered for this position.

I would like to have an opportunity to meet you personally for discussing this position in
detail Please give me a call at 561-991-5043 or leave an e-mail at
[email protected] to make the further arrangements at your convenience.

Sincerely,

BARBARA CRISP

Assessment
Direction: At the back of the worksheet paper, rewrite and arrange the parts of a letter of intent to the
correct sequence.

DR. POTTER HARRY

[email protected]
North Eastern Mindanao State University
Rosario, Tandag City, Surigao del Sur, 8300

09123456789

ONIN JAN ARMERO

Brgy. Pinagbunga, Laguna City, Surigao del Norte, 8567
Vice President for Academic Affairs
November 20, 2024

Sincerely,

i am very passionate about teaching and a hard a worker with excellent interpersonal skills. i gained a
lot of knowledge from my former employer, but I am keen to learn more, and I believe your institution
will provide me with the opportunity to be a successful instructor.

I am onin jan armero, and I am interested in working for your company, specifically in the position of
an Instructor. I have worked in DepEd for 3 years, and I believe I would be a valuable addition to your
institution.

Attached with this letter is my resume. If given a chance to have an interview, message my email
[email protected] or contact me via this number 09123456789 and I would be happy to go over
my qualifications in further detail and answer any questions you may have. Looking forward to meet
you in person.

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At my previous job, I was responsible for teaching grade 8 students and have learned to
communicate effectively. I believe this experience, in combination with my willingness to learn and
ability to do so quickly, makes me a suitable candidate for an instructor.

I graduated as a cum laude of Bachelor of Secondary Education major in English at Mindanao State
University (MSU). I was a campus journalist and a MASTS participant.

Dear Dr. Potter:

(Signature)
ONIN JAN ARMERO

The Correct Sequence:

LETTER OF INTENT

ONIN JAN ARMERO

Brgy. Pinagbunga, Laguna City, Surigao del Norte, 8567
09123456789
[email protected]

November 20, 2024

DR. POTTER HARRY

Vice President for Academic Affairs
North Eastern Mindanao State University
Rosario, Tandag City, Surigao del Sur, 8300

Dear Dr. Potter:

I am Onin Jan Armero, and I am interested in working for your company, specifically in the position of
an Instructor. I have worked in DepEd for 3 years, and I believe I would be a valuable addition to your
institution.

At my previous job, I was responsible for teaching grade 8 students and have learned to
communicate effectively. I believe this experience, in combination with my willingness to learn and
ability to do so quickly, makes me a suitable candidate for an instructor.

I graduated as a cum laude of Bachelor of Secondary Education major in English at Mindanao State
University (MSU). I was a campus journalist and a MASTS participant.

I am very passionate about teaching and a hard working with excellent interpersonal skills. I gained a
lot of knowledge from my former employer, but I am keen to learn more, and I believe your institution
will provide me with the opportunity to be a successful instructor.

Attached with this letter is my resume. If given a chance to have an interview, message my email
[email protected] or contact me via this number 09123456789 and I would be happy to go over
my qualifications in further detail and answer any questions you may have. Looking forward to meet
you in person.

Sincerely,

(Signature)
ONIN JAN ARMERO

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