NCDOT Quality Assurance Program
Getting Started Guide
The NCDOT Quality Assurance Program (QAP) is a web based Quality Control/Quality Assurance application
(available at https://apps.dot.state.nc.us/vendor/qap) used by both the Department and material
Producers/Suppliers who provide Aggregate or Asphalt materials to the Department for highway construction
projects. The system provides web enabled data entry of individual QC & QA test results, secure file transfer of
test results, access to individual and summary test reports, and statistical analysis tools.
Depending on your security access level, the QAP application will allow you to:
• Enter Asphalt & Aggregate QC and QA Test Results: Enter individual QC and QA Aggregate
Gradation or Asphalt Mix test results for materials produced at facilities for use on NCDOT
construction projects.
• Upload Aggregate QC and QA Test Results: Upload multiple Aggregate QC or QA Gradation test
results from multiple quarries en masse. This feature is useful for Aggregate Producers/Suppliers
who use in-house software to capture test results from multiple quarries throughout the day who wish
to upload those test results en masse rather than re-key individual results into the QAP application.
• Enter Daily Asphalt Tonnage Data: Enter daily Asphalt tonnage information, invoice numbers, anti-
strip flow meter readings, and truck ticket information for JMFs produced by facilities who supply
asphalt mix for use on NCDOT construction projects.
• Correct Aggregate & Asphalt QC and QA Test Results & Tonnage Data: Department users can
correct inaccurately reported QC and QA test results and Asphalt tonnage information supplied by
both Producers/Suppliers and NCDOT QA labs.
• View Aggregate & Asphalt Test Reports: Review individual test reports, QC/QA comparison
reports, moving average reports, daily tonnage reports, miscellaneous test summary reports by
material and/or date range, as well as statistical reports including paired-t and F&t tests for specific
Aggregate & Asphalt material properties.
Each user needing access to the QAP application must register using the following two step process.
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STEP 1: NCID Business Registration
NOTE: If you already do business with the state through a website protected by NCID, you do NOT need to re-
register or create a new NCID User ID. Skip to STEP 2 and use your existing NCID User ID.
The North Carolina Identity Management Service (NCID) is the State’s identity management and access service
provided to state government employees, local government employees, business and individuals users. NCID
provides the necessary security to ensure your privacy while doing business with various State of North Carolina
government agencies. Obtaining an NCID User ID and password is the first step to accessing the QAP website.
This section of the Getting Started Guide provides the steps necessary to complete business user self-registration
in NCID. If you have additional questions or need further assistance with NCID registration, please contact the State of
North Carolina Office of Information Technology Services (ITS) Service Desk at 1-800-722-3946 or 919-754-6000.
Note: The ITS Service Desk will only be able to help you with NCID related issues. If you are having problems with the
QAP website, please contact Francine Ward with the NCDOT Materials & Tests Unit at 919-329-4290.
1 Go to the NCID Login page located at https://ncid.nc.gov/login/login.html to begin the NCID Self
Registration process.
NOTE: Do not bookmark the link above! You will need to bookmark the
https://apps.dot.state.nc.us/vendor/qap page for future access to the QAP application.
2 Click on the “First Time NCID User” link. The Registration page will be displayed.
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3 Click on the “Business” user button and then click on “Continue”. This will start the NCID – Business
User self registration and continue to the next screen.
4 Select the country in which you are located by clicking on the drop down arrow. (United States is
the default)
5 Select Next (Personal Info)>>. The Self Registration page displays.
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6 Enter required fields indicated by a red asterisk. (∗)
Required and recommended fields are listed below for the Business user type:
Business
• First Name
• Last Name
• Email
• Address
• Locality/City/State/Postal Code
• Business Phone
• Date of Birth
7 Select Next (Password Info)>>. The Password Information screen will be displayed.
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If you are having problems creating an acceptable User ID or Password, click on the “User ID
Help” and “Password Help” links for rules in creating acceptable User IDs and passwords.
The Challenge Questions will also assist you in the future should you forget your password. Make
sure to select questions from the dropdown lists with answers that will be easy for you to
remember.
8 Select NEXT (Review Collected Data)>> for the final edit screen.
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9 Make any final edits/corrections.
This Review Collected Data screen allows you to make any final changes to your information
before you submit this information to NCID. To make any changes, select the appropriate edit
button to the right of the information.
10 Select Submit Registration to submit your information. A “User Confirmation” notice will appear.
Make note of your User ID displayed!
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11 After you have obtained your User ID and password, click “Return to Application”.
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STEP 2: QAP/HiCAMS User Registration
The Highway Construction and Materials System (HiCAMS) is an NCDOT application designed to support
construction administration, field operations, and material testing on highway construction projects. The QAP
program interfaces with the HiCAMS database for Producer/Supplier account administration, valid material &
JMF lists, target values, data storage and reporting. Linking your NCID User ID to the HiCAMS database is the
next step in accessing the NCDOT’s QAP website.
This section of the Getting Started Guide provides the steps necessary to link your NCID User ID to the HiCAMS
database. If you have additional questions or need further assistance with this process, please contact the appropriate
DOT representative listed below:
1 Provide your company’s QAP Account Administrator with the information listed below.
• First & Last Name
• Last 4 digits of SSN
• NCID User ID from STEP 1 above
• Email address used when setting up your NCID account
• Job Title
• Supervisor’s Name
• Contact phone number
If you do not know and are unable to determine who your company’s account administrator is,
contact the appropriate DOT representative listed in item 2 below.
2 Have your company’s QAP Account Administrator fax or email the above information to the DOT
representative listed below. Only your company’s account administrator will be able to request
that you be given access to the QAP website. The request must be submitted in writing by either
fax or email request. The DOT representative will link your NCID User ID to the HiCAMS
database and provide you with secure access to the QAP website.
• Francine Ward: fax 919-733-8742 OR email [email protected]
3 Navigate to the QAP website located at https://apps.dot.state.nc.us/vendor/qap. [This is the link
that should be bookmarked for future QAP access.] The NCID login screen will be displayed.
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4 Enter your NCID User ID and password. Once the NCID User ID has been authenticated, you
will be redirected to the NCID Welcome screen.
Continue
5 Click the “Continue” button. The QAP Welcome screen will appear.
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