Types Of Functional MIS

1-Financial Management Information Systems (FMIS)

Financial Management Information Systems (FMIS) support the automation and integration of
public financial management processes including budget formulation, execution (e.g.
commitment control, cash/debt management, treasury operations), accounting, and reporting.
FMIS solutions can significantly improve the efficiency and equity of government operations,
and offer a great potential for increasing participation, transparency and accountability.
Whenever FMIS and other PFM information systems (for example, e-procurement, payroll,
debt management) are linked with a central data warehouse (DW) to record and report all daily
financial transactions, offering reliable consolidated platforms can be referred to as integrated
FMIS (or IFMIS). The World Bank is a leading provider of financing and technical assistance
for FMIS development.
A Management Information System (MIS) plays a crucial role in organizations by providing
valuable information to support decision-making and improve efficiency. Here are some key
functional aspects of MIS:

1. Data Collection and Processing

MIS collects data from various sources within the organization, processes it, and converts it
into useful information.

2. Storage and Retrieval

MIS stores processed information in databases, making it easily retrievable for analysis and
decision-making.

3. Information Dissemination

MIS disseminates information to the relevant stakeholders, ensuring that decision-makers

have access to timely and accurate data.

4. Decision Support

MIS provides tools and techniques to help managers make informed decisions by analyzing
data and presenting it in a comprehensible format.

5. Planning and Control

MIS assists in planning by providing historical data and forecasts, and in control by
monitoring performance against set goals and objectives.

6. Connectivity and Integration

MIS connects different departments within an organization, facilitating better communication

and coordination.

7. Efficiency Improvement

MIS automates routine tasks, reducing manual effort and increasing overall efficiency.

8. Strategic Management

MIS supports strategic management by providing insights into market trends, competitive
analysis, and other strategic information

2- A Manufacturing Management Information

System (MIS)
 Elements of a Manufacturing Information System
The structure of a manufacturing information system has described below. The key components of the
Manufacturing information system are as follows –

1. Business Transaction
2. Transaction Processing System
3. Operational database
4. Internal database
5. External Database
6. Database of validation Transactions
7. Manufacturing MIS
8. Manufacturing Application Database
9. Manufacturing Decision Support System
10. Manufacturing Executive System

The description of these elements is as follows -

1. Business Transaction - The transaction which occurs at a third party and records in MIS as a historic
record so that it can be used for analysis whenever required.
2. Transaction Processing System - An Enterprise Information System (EIS) is a type of information
system called "Transactions Processing System (TPS)" that is capable of storing, recording, updating,
and retrieving the enterprise's transaction data. While transaction processing systems need to be able
to have highly consistent response times, this is a very important feature when it comes to trading
systems.
3. Operational database - a database is an operational database that is designed to operate or run the
day-to-day operations of your business. It also has a strong ability to act as an analytic engine, either
through dashboards and web-based solutions or supporting the ability to incorporate analytics into
organizational processes.
4. External database - a database in which internal documents of organizations store. An internal
database is a collection of one of your company's records, gathered from employees using an
internet-connected device. Digital files consist of decentralized, encrypted data, which are not known
to anyone and include details such as, which purchases made up items.
5. Internal Database - a database in which internal records of organizations store. Internal database - a
database in which internal records of organizations store. An internal database is a compilation of
company data collected by employees using Internet-connected computers. Decentralized digital
databases provide data about the information on our business and customer activity in an electronic
type of data.
6. Database of validation transactions - the validations of transaction refers to the accuracy and
completeness of the information.
7. Marketing MIS - the marketing information system includes the systematic selection, analysis,
interpretation, preservation, and distribution of all of the consumer information that is available to the
company.
8. Marketing DSS - marketing decision support systems is an information system that assists with
decision making in the development of a marketing strategy.
9. Marketing ES - marketing executive systems are intended to be used by the senior managers in
decisions making.
10. Manufacturing OutputsManufacturing MIS output can be collected in the form of hard copies as
well as in computerized form.

A Manufacturing Management Information System (MIS) is designed to automate and

manage manufacturing activities within an organization. Here are some key functional
aspects:

1. Production Management

Scheduling: Plans and schedules production activities to optimize efficiency.

Monitoring: Tracks the progress of manufacturing processes in real-time.

2. Inventory Management

Material Tracking: Monitors the movement of raw materials and finished goods.

Stock Control: Ensures optimal inventory levels to meet production demands.

3. Quality Control
 Inspection: Automates the inspection process to maintain product quality.

Testing: Conducts tests to ensure products meet required standards.

4. Process Control

Automation: Controls manufacturing processes through automated system

Optimization: Continuously improves processes to increase efficiency and reduce

waste.

5. Financial Management

Cost Analysis: Tracks and analyzes production costs.

Budgeting: Helps in planning and managing the financial aspects of manufacturing.

6. Personnel Management

Workforce Planning: Manages human resources to ensure adequate staffing.

Training: Provides training programs for employees to improve skills and

productivity.

7. Decision Support

Reporting: Generates reports on various aspects of manufacturing for decision-

making.

Analysis: Analyzes data to provide insights and support strategic decisions.

8. Integration

ERP Integration: Integrates with Enterprise Resource Planning (ERP) systems for
seamless operations.

Data Sharing: Facilitates data sharing across different departments.

3-A Marketing Management

Information System (MIS)
A Marketing Management Information System (MIS) is designed to support marketing
decision-making by collecting, storing, analyzing, and distributing marketing data. Here are
some key functional aspects:

1. Data Collection

Internal Data: Collects data from within the organization, such as sales records,
customer feedback, and inventory levels.

External Data: Gathers information from external sources, including market

research, competitor analysis, and industry trends.

2. Data Storage and Management

Database Systems: Stores collected data in organized databases for easy access and
retrieval.

Data Warehousing: Consolidates data from various sources into a central repository
for analysis.

3. Data Analysis

Market Research: Analyzes market conditions, customer preferences, and buying

behaviors.

Competitive Intelligence: Evaluates competitor strategies, strengths, and

weaknesses.

Sales Analysis: Examines sales performance, trends, and patterns to identify

opportunities and challenges.
4. Information Distribution

Reports and Dashboards: Generates reports and visual dashboards to present data in
an easily understandable format.

Alerts and Notifications: Provides timely updates and alerts to keep marketing
managers informed of critical information.

5. Decision Support

Predictive Analytics: Uses historical data to forecast future trends and outcomes.

Scenario Analysis: Simulates different scenarios to evaluate potential marketing

strategies.

Recommendation Systems: Offers actionable insights and recommendations based

on data analysis.

6. Integration with Other Systems

CRM Integration: Connects with Customer Relationship Management (CRM)

systems to enhance customer data management.

ERP Integration: Integrates with Enterprise Resource Planning (ERP) systems for
seamless operations across departments.

7. Strategic Planning

Market Segmentation: Identifies and analyzes different market segments to tailor

marketing strategies.

Product Development: Supports the development of new products based on market

needs and trends.

Marketing Campaigns: Plans and evaluates the effectiveness of marketing

campaigns.

4-human resource Management information

System

What is HRIS?
HRIS definition: An HRIS system (human resource management information system) is a form
of people management software used to collect, store, maintain, manage and process data at
every level of the employee lifecycle, from recruitment and onboarding right through to an
employee’s exit from the company. It also facilitates accurate record-keeping, compliance, and
reporting.

HRIS systems include all the basic features you need for end-to-end Human Resources
Management (HRM), also known as human capital management. This includes data entry,
recruitment, performance management, learning & development, and managing policies and
procedures, amongst other functionalities.

HR solutions such as an HRIS offer a range of benefits to organizations. The biggest

advantage is that they enable you to keep up with the HR digital transformation, streamlining
your processes so that you can make more informed decisions that keep your organization on
track to meet its goals.

A Human Resource Management Information System (HRMIS) is designed to streamline and

automate HR processes, making the management of employee information more efficient.
Here are some key functional aspects:

1. Recruitment and Onboarding

Job Postings: Manages job advertisements across various platforms.

Applicant Tracking: Tracks applications, schedules interviews, and manages

candidate information.

Onboarding: Automates onboarding processes for new hires, including paperwork

and training schedules.

2. Employee Information Management

Database Management: Stores and manages employee data, including personal

details, job history, and qualifications.
 Employee Self-Service: Allows employees to update personal information, access
pay stubs, and request leave.

3. Payroll Management

Salary Calculation: Automates payroll calculations, including deductions and

bonuses.

Tax Management: Manages tax withholdings and generates tax-related reports.

Direct Deposit: Facilitates direct deposit of salaries into employee bank accounts.

4. Time and Attendance

Time Tracking: Monitors employee work hours, attendance, and leave.

Shift Scheduling: Manages shift schedules and ensures proper staffing.

Overtime Management: Tracks and manages overtime hours.

5. Performance Management

Goal Setting: Helps set and track employee goals and objectives.

Performance Reviews: Manages performance appraisal processes and feedback.

Training and Development: Tracks employee training programs and career

development initiatives.

6. Benefits Administration

Health and Insurance: Manages employee benefits, including health insurance,

retirement plans, and other perks.

Leave Management: Tracks various types of leave, including vacation, sick leave,
and maternity/paternity leave.

7. Compliance and Reporting

Regulatory Compliance: Ensures compliance with labor laws and regulations.

Reporting: Generates various reports, including employee demographics, turnover

rates, and compensation analysis.

8. Employee Engagement

Surveys and Feedback: Conducts employee surveys and gathers feedback.

 Communication Tools: Provides platforms for internal communication and
collaboration.

9. Strategic HR Planning

Workforce Planning: Analyzes workforce data to support strategic planning and

decision-making.

Talent Management: Identifies and develops high-potential employees for leadership

roles.

10. Integration with Other Systems

ERP Integration: Connects with Enterprise Resource Planning (ERP) systems for
seamless operations.

Data Sharing: Facilitates data sharing across different departments.

Types of HRIS systems: Examples

We listed some of the most common features of an HRIS above. Now let’s look at some of these
features in practice to help you understand how they work and how they can benefit you.

Here are a few examples of HRIS systems:

• HRIS payroll system: used to manage employee payroll and benefits. You can use an HRIS
payroll system to collect and store payroll and benefits data for each employee to ensure
payslips are processed smoothly each month, in line with time and attendance data.
• Time & attendance: software used to collect employee time and attendance data, usually
thorough a clock in system. This enables you to keep track of how many hours each employee
has worked during each pay period so that you can pay them the correct amount. This can be
especially useful if your employees do shift work.
• Applicant Tracking System (ATS): software for managing all your recruitment processes. You
can use an ATS to track candidate data, process resumes, and match job openings to suitable
candidates from your application pool.
• Onboarding: HR employee onboarding software improves the experience for both employees
and employers. With specialized tools like automated workflows, centralized filing, and easily
accessible training materials, onboarding software limits costs and maximizes efficiency.
• Workforce reporting & analytics: many of the more comprehensive HRIS solutions also come
with features for workforce reporting and analytics. For example, you can generate automated
HR reports on various topics such as employee turnover, absence, performance, and more. This
provides you with added insights so that you can make better-informed strategic decisions.