REQUEST FOR THE TRAVEL GRANT TO ATTEND
INTERNATNIONAL/NATIONAL CONFERENCE,
SEMINAR, WORKSHOP/SHORT TRAINING
1. Name of the applicant: _____________________________________________________
2. Designation with grade: _____________________________________________________
3. Present address (Office): _____________________________________________________
4. Email: _____________________________________________________
5. Mobile: _______________________________
6. Date of birth: _________/____________/_________ CNIC #: ______________________________
7. Field of study/specialization: _________________________________________________________
8. Title of paper/talk to be presented (Please attach the full-length paper/talk for consideration):
__________________________________________________________________________________
9. Duration and place of research work: __________________________________________________
10. Status of the Paper: Accepted Yes No
11. Peer Reviewed: Yes No
Note: Only paper for Oral presentation will be considered. Attach official acceptance from organizers as evidance.
12. Has this paper already been published anywhere (online/offline)?Yes No
13. Title of the conference/ Seminar/ workshop/short training:
_____________________________________
_____________________________________________________________________________________
_
14. Name, address, phone & email of the organizing agency: __________________________________
_____________________________________________________________________________________
_
15. Date, duration and venue of the conference/ Seminar/ workshop/short training (attach brochure):
_____________________________________________________________________________________
_
16. Total assistance requested from Virtual University of Pakistan (Pak Rs.)
i. Air fare/Transport: ______________________________ (Attach Ticket invoice)
ii. Registration fee: ______________________________ (Attach documentary evidence)
iii. Living expenses:
a. Hotel charges: ______________________________
b. Meal charges/Daily: _______________________________
IV. Duty leave(s): _______________________________
Total: _______________________________(PKR)
Note: Number of duty leaves cannot exceed the Scheduled duration of the conference/ Seminar/
workshop/short training with addition of 2 days for travelling in case of International and One day in case
of National conference/ Seminar/ workshop/short training.
1
17. Provide evidence of financial assistance acquired from other sources (Even if it is nil or under
process):
i. Conference/training/workshop/short training organizer:
____________________________
ii. Parent organization: _________________________________________________________
iii. Any other funding agency: ____________________________________________________
18. Details of previous travel grants availed:
Title of Paper/Conference with dates/venue Funding Agency Amount of Grant(s)
19. Justification for participation in conference/ Seminar/ workshop/short training as per format ( Annex-1).
20. Undertaking by the applicant:
I hereby undertake and affirm that
The information provided is true to the best of my knowledge.
The substance of the research paper being presented (as indicated in Sr.# 8) above is based on the
original research work conducted by me/him in Pakistan.
I shall submit travel report and documents for adjustment of accounts within one month after
attending the conference otherwise PSF will have the right to blacklist me/him for future travel
grant.
Signature of Applicant: _______________________ Date: __________________________________
Remarks/Comments by HoD (Mandatory): __________________________________________________
_____________________________________________________________________________________
Signature of HoD: _______________________ Date: ___________________________________
Remarks/Comments by Dean (Mandatory): __________________________________________________
_____________________________________________________________________________________
Signature of Dean: _______________________ Date: ___________________________________
21. Remarks by the Committee Suggested by ORIC (VU)
_____________________________________________________________________________________
_
_____________________________________________________________________________________
_
_____________________________________________________________________________________
_
Signature of the Convener of the Committee: ____________________ Date: ___________________
2
Director ORIC: _____________________________ Date: ___________________
Note: Incomplete application will not be processed. For completion see Annex-I and Annex-II.
After the approval from the Rector, the concerned applicant will be informed but if there is any
delay in the process, then the applicant cannot assume that his/her application is accepted. If the
applicant joins/participate without prior approval, then his/her case will be sent to Standing
Committee. In case if there is no financial assistance will be required then he/she may proceed
with the permission of HoD/authority by availing his/her entitled leaves .
Annex-I
JUSTIFICATION FOR PARTICIPATION IN INTERNATIONAL/NATIONAL
CONFERENCE/SEMINAR/WORKSHOP/TRAINING
1. What definite objective is to be pursued? (Please give details but not more than 200 words).
2. What important contribution is to be made? (Please give details but not more than 200 words).
3. What national interest is to be protected? (Please give details but not more than 200 words).
4. What scientific/technological/economic benefits are to be achieved? (Please give details but not
more than 200 words).
5. Number of visits made in the past, if any, and the specific benefit achieved by each of these visits
(Please mention each visit, dates, sponsoring agency etc).
6. Has the nomination been made by some Government/Semi Govt. organization, or the invitation
has been received / arranged directly?
7. Previous achievements or work done related to the present research work.
Annex-II
GUIDELINES FOR TRAVEL GRANT APPLICATION
1. Application may be sent to ORIC 4-weeks prior to the date of conference/workshop/training course.
2. Application should be forwarded through proper channel (HoD, Dean and ORIC)
3. Applicant must be a contract employee of the University.
4. Only the research paper for oral presentation will be entertained.
CHECKLIST
Please ensure that following documents/information have been attached with grant request:
1. Justification for participation in International Conferences/Workshops/Trainings (Annex-I).
2. Copy of the acceptance letter from Conference Organizers, clearly mentioning “Oral presentation”.
3. Full copy of the research paper with the names of authors.
4. In case of 2nd and 3rd author, NOC from 1st and the 2nd author (as the case may be) be annexed.
5. CV of the applicant.
6. An invoice from PIA/other airlines or its agents regarding economy class return air fare for the most
direct flight route.
7. Letter from Conference Organizers regarding level of funding provided by them, (even if it is nil).
8. A printed copy of conference program/Brochure (containing venue and schedule of charges in
respect of registration and accommodation etc).
9. In case of training course, invitation letter and schedule of the training course along with certificate
from the Dean that such facility is not available in Pakistan.
