PROPOSAL for DU-Attendance-System
PROPOSAL for DU-Attendance-System
for
To,
The Registrar,
Dibrugarh, Assam 786004
Submitted by
Dear Sir,
We are highly enthusiastic and hopeful about getting this job. From past several
years we have been piloting the success in the industry. As an IT organization we are
We seek your cooperation and looking forward to design, develop and implement
RFID Attendance System for your Organization. Also, kindly find the enclosed
commercial proposal for the same.
Thanking you and assuring the best of our services at all times to come.
Yours Faithfully,
Authorized Signatory
1. INTRODUCTION
Attendance Management System is one of the most crucial tasks in an
educational institution – School, College, or University. Daily student
attendance allows teachers to keep a tab on student’s or staff activities.
Our project consists of an RFID based attendance system that allows for
automatic attendance marking by using RFID tags. Every student is provided
with a unique authorization tag/card that is used to record his/her
attendance. Our system will provide an instant and automated attendance
marking system.
Every authorized student will be provided with a unique RFID tag/card with
his/her details fed in it. The tag consists of a built-in integrated circuit that
stores this data through modulating and demodulating transmitted radio
frequency signals. The data thus stored in this card is the unique
identification of that person. As soon as the card is placed in front of the RFID
reader, the data in it is read and attendance for that student is registered.
2. What is RFID?
The system will consists of two main parts: the hardware and the software.
1. For Faculties
• Minimize paperwork of marking student’s attendance
• Notifies about absent students automatically by sending alerts
• MIS student’s attendance reports can be generated seamlessly.
2. For Administrator
• Automatic MIS report generation without any errors.
• Save efforts & resources to manage student attendance and
records.
• Get notified when students enter restricted areas of the campus.
• Eliminates complete paperwork & boost work efficiency.
3. For Students
• Ensures real-time & accurate daily attendance
• No roll calls required, automatic RFID based attendance.
• Notifications about entry & exit in the classroom/library/etc.
The following steps depict how RFID Card Attendance System works in an
educational institution.
COMPUTER
6.Requirement Specifications
2. AI based Face & Card Attendance Device: The proposed system will
include a face recognition model to recognize real time images and
upload the data to cloud server by using a deep learning framework.
The Face Recognition System can also be utilized to maintain punch
card records. It can be used to enhance recognition, authentication and
security.
This model will focus on how face recognition incorporated with RFID
and detect the authorized users and counts as they get inn and get out.
3. Tag (RFID ID Cards): It is made up of an integrated antenna & memory.
The information can be written and rewritten on tag memory. This tag
is enclosed in rectangular plastic card of the size of a bank debit/credit
card.
4. RFID Reader: It is a device that is used to read RFID tag data. The
RFID reader has an antenna that emits radio waves; the tag responds
by sending back data stored in it to the reader.
7. Dual Side Smart ID Card Printer: These printers are typically used for
printing users ID cards, and other plastic cards. ID Card printer
technology works by running a heater printhead over a ribbon, which
transfers the colours to the card to make the design.
Annexure I
Date: 12.02.2024
COMMERCIAL PROPOSAL for “RFID Attendance Management System for Dibrugarh
University, Assam”
With reference to the above, we are submitting the Commercial proposal.
# ITEM NAME QTY. UNIT PRICE/UNIT AMOUNT
Rupees Fourteen Lakhs Eighty Three Thousand Seven Hundred Eighty Three Only
Terms & Conditions:
✓ Upon receipt of Purchase Order (P.O.), a 50% advance payment is required.
✓ Tax @ 18% is applicable on above mentioned services.
✓ The quoted price is inclusive of freight charge and installation charge.
We promise you to provide our best services at all times.
Thanks & Regards,
For Gratia Technology Private Limited
Authorized Signatory