Technical Communication

Unit 3: Communication Skills for Presentation:

Writing, Designing, and Speaking

Thesis and Project Report Writing, Technical Proposal Writing, How to Pitch
an Idea: Process, Preparation and Structure, Elements of Speech Delivery:
Passion, Poise & Illustrations.
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Thesis and project report writing –

What is Thesis – The word " thesis" is derived from the Greek composition,'Oeoic',
that means ‘something to put forth’.

l Thesis is a lengthy, detailed analysis on a particular topic for the purpose of

some research. Its main aim is to investigate new dimensions on a particular
problem.

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l Importance of thesis –
l It helps to form argumentative analysis and discussion on a
problem.

l It improves writing skills.

l It improves logical thinking, analytical power, critical thinking,
creativity and innovation.

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l Features of good thesis-

l Title of thesis should be self explanatory.

l It should reflect the main idea of the work .

l Thesis should be descriptive ,crisp and should be comprehensible to average kind of
reader.

l Unwanted, irrelevant and necessary details must be skipped because these may
distract the attention of the writer and reader both.

l its main objective is to grab the attention of the reader and evoke curiosity, so it
should be drafted in such a way.
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l How to write thesis(Structure of thesis)-

An easy to learn formula

l T+C=Why so
l T(topic)+C(Claim)=Why so(Results/findings/conclusions)
l Starting a thesis can be daunting. There are so many questions in the beginning-
l How do you actually start your thesis?
l How do you structure it?
l What information should the individual chapters contain?
l Each educational program has different demands. Depending on the
demand of your program you have to decide and take the further steps-
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l Structure of thesis

l (1) Abstract- The abstract is the overview of your thesis and it is generally very short. This
section should highlight the main content of your thesis at a glance so that someone who is curious
about
your work can get the idea quickly.

l (2) Introduction- The introduction of your thesis gives an overview of its basics or main points.
It should answer the following questions-
l Why is the topic being studied?(objectives)
l How is the topic being studied ?(Methodology)
l What is being studied?(Content)

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(3) Literature Review - A literature review is often part of the introduction, but it can be a separate
section. It is an evaluation of previous research on the topic, showing that there are gaps that your
research will attempt to fill
A few tips for literature review are as under -
l Use a wide array of sources.
l Show both sides of the coin.
l Make sure to cover the classics in your field.
l Present everything in a clear and structured manner.

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(4) Methodology- The methodology chapter outlines-
l Which methods you choose to gather data?
l How the data is analyzed?
l To justify why you choose that methodology.
l Thus, methodology section shows how your choice of design and research
methods is suited to answer your research questions.

(5) Results- The result chapter outlines what you found out in relation to your research
questions or hypothesis.
l Clearly visualize your results using tables and graphs.

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(6) Discussion- The discussion chapter includes your own analysis and interpretation
of the data you gathered, comments on your results and explains what they mean.
This is your opportunity to show that you have understood your findings and their
significance.

l Point out the limitations of your study, provide explanations for unexpected
results, and note any questions that remain unanswered.

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(7) Conclusion- This is where you highlight that your research objectives have been achieved. You
can also reiterate any limitations to your study and make suggestions for future research.
In conclusions, following points should be checked:-

l Remember to check if you have really answered all your research questions and hypotheses
in this chapter.
l Your thesis should be tied up nicely in the conclusion and show clearly-
l What you did ?....
l What results you got….
l And what you learned….

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l Project Report Writing

l What is project report -

A project report is a detailed description of the project.

A project report is a document ,which provides details on the overall picture of the
proposed business.

It contains data/information, on the basis of which the project has been

appraised and found feasible.

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l Types of projects

l Business Project
l Technical Project
l Social Project
l Need of project report

l A project report helps to get the funds/grants sanctioned for the proposed
work.
l A project report also provides insight about the importance of the work done by the
project manager.

l Structure of Project Report

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l Structure of Project Report(Sampl-1)
Project Report
“Study on Self Compacting Concrete Using Industrial Waste Materials”
Submitted By
Name RN. No.
Mitul Pansiniya 120473106001
Sahil Mathakiya 120473106008
Prashant Sarnara 120473106011
Pradap Odedra 110470106044
In Partial Fulfillment For The Award of The Degree
Of
Bachelor of Engineering
In
Computer Science Engineering
V.I.P Engineering College – Meeut
AKTU, Lucknow

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Proposal
What is Proposal - A proposal is a kind of offer, made by 1st party to provide:
l Its services
l To sell its products………..
l to the 2nd or 3rd party.

l Proposal ,thus means- something proposed/plan or scheme.

l Oxford Dictionary defines proposal as,

“A formal suggestion or plan or the act of making a suggestion.”

l According to Lesikar and Flatley,

 “A proposal is a persuasive presentation for consideration of something.”
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Characteristics of a good proposal:

l A good proposal should be presented in a persuasive manner.

l It should be written in simple language. All the information should be precise and
well organized.

l Proposal should be attractive and neatly prepared.

l The theme should be so convincing, as it may attract the attention of the
concerned person.

l A good proposal must highlight the benefits and advantages of proposal in

full.
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Need/importance of a proposal

l It is used to sell property/to construct buildings.

l It is used to improve engineering/technical performance within an

organization.

l A good proposal helps the organization to win financial returns.

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l Kinds of Proposal -There are 2 kinds of proposal:

l 1- Solicited proposal: When a proposal is invited by some individual/body or party, it is

known as solicited proposal. Solicited proposals are generally sent in response to
advertisements.

l 2- Unsolicited proposal: Sometimes the proposals are not invited by anybody. But an
individual or a team of individuals thinks that a new technology or facility can be developed or
modified by

working on a definite plan. He can prepare a proposal to start that work and send it to the body,
who might feel interested in that kind of work. This type of proposal is called an unsolicited
proposal.

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l Structure of Proposal - A good proposal has four essential parts. These are:

1. Front matter
2. Technical section
3. Managerial section
4. Financial section


1. Front Matter: Front matter has:
Cover page

Title page
 
Acknowledgement

Table of content
Abstract

Summary

Cover page: A long proposal needs a cover. Generally a light colored/white colored page should be used
as a cover. Cover bears:
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l The name of the writer
l Title of the report
l Its date
l Name of the authority/body to whom the report is to be submitted
l Title page: Next to the cover page, there appears title page. Title page bears:
l Title of the proposal
l Name of the report writer
l Its date
l The project number, if it is…
l Acknowledgement: In the preparation of the proposal, the writer has to take assistance from
some other persons. In acknowledgement, he has to mention:

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l Name of the persons
l Their designation
l The institution/where they are associated with.
l Table of content: If the proposal
l Is extra long, there needs a table of content. But in case of a short report there is no need to maintain a
table of content. Table of content is:
l A list of headings
l Sub-headings
l The page number, on which these occur. Besides, list of enclosed tables/graphs should be clearly listed.
l Summary: Summary must highlight:
l Objective of the proposal
l Procedures ,adopted
l Outcome of the proposal
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2. Technical Section: Technical section states the problems, describes the work, already done,

explains the objective, and defines the scope and the limitations of the project. The
proposer should mention:

His project
 
Methodology, that he is going to use
Significance of the proposed work
3. Managerial Section: This section provides information about:
l THE EXISTING FACILITIES
l REQUIRED FACILITIES
l Besides, the proposer must convince the concerned authority about his potential in the concerned area.
For this, he needs to mention:
l His academic qualities
l His professional/technical qualifications
l His experience in the specific area.
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4. The Financial Section : In this section, the proposer furnishes details of the
expenses. This may include:
l Cost of the material
l Wages(to be given)
l Expenses on electricity/water/fooding/equipments/machines etc.
l Besides these, some more parts can be added, in case if the proposal goes
lengthy. Such as:

Appendices
Glossary

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A Proposal For
Developing Portable Luggage Carriers
Submitted To
The Council of Designers Machine Development
Mumbai
By
Saumaya Goel
Mechanical Engineer
Agarwal Marbles Company
Kanpur
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Summary: A Proposal For Developing Portable Luggage Carriers
Name & Designation of The Proposer : Kajal Goel
Address of the proposer : Goel Marbles Company, B-91, Kotwali Nagar, Nurpur-526056
Name of the Institution, where the work is to be done: Goel Marbles Company, Nurpur.
Time required for commencement of work : Two months after the proposal.
Duration : 6 months after the commencement
Amount required : Rs. 2,22,000

Proposal Summary : The project is envisaged to develop a portable luggage carrier. It would be a folding
system, having tube and wheels, light enough to be carried, strong enough to carry the burden, It would be
designed to answer to a very common need-a porter at all places, at the disposal of a man who wants to
travel light.
Cost Estimate : Raw Material - 1,50,000 Equipment – 50,000 Contingency – 20,000
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 Technical Communication
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l Elements of speech delivery -poise, passion and illustrations -

l Poise-what is Poise-
l Poise means to be mannered, sophisticated, polite and soft spoken.
l Role of poise in Speech delivery -

l Poised speaker can easily attract the attention of the audience without much efforts.

l A poised speaker is more convincing.

l A poised speaker is a relaxed speaker and a relaxed speaker is listened to more attentively. Audience show trust
and confidence in poised speaker.

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l How to cultivate poise in speech-
lPractice manners and etiquettes.
lBe calm and open. Have patience.
lBe positive and optimistic.
l Use some polite tactics, such as use of sorry, thanks, excuse me,kindly and the
like.Using ‘You attitude’ would also work.
lpowerPassion-What is passion- Passion may be defined as the curiosity, interest and will
to deliver speech. In other words we can say that Passion is the emotional energy
and enthusiasm, that a speaker shows in his topic.
l Passion, somewhere conveys that speaker is nowhere forced to speak but he is interested to
deliver on his own.

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l Role of passion in speech-

l Passion brings creativity and innovation in speaker's speech.

l Passion prepares the speaker to be ready in advance to answer

cross questions, asked by the audience.

l A passionate speaker uses multiple mediums to make his presentation

vivid and attention grabbing.
l A passionate speaker can connect his audience rather easily and rather
promptly.

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l How to cultivate passion in speech -

l Read more about the topic, to be delivered. Search as much information as you can,
from websites, newspapers, books, magazines, journals and the like.

l Rehearse again and again.

l Cultivate the interest to speak.

l Attend public speaking events by other speakers. Note their style and body
language.
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l Illustration -What is illustration -

lIllustration is to use examples related to your topic, in your speech.

l Role of illustrations in speech delivery -

lIllustrations make the content easy to understand.

l Illustrations make the speech more engaging.
l Illustrations are ,infact supporting device. By giving illustrations, we can verify what we have
said.

l How to use illustrations in speech delivery -

l Read more and be researchful.
l Talk with people .Therefrom you would get examples.
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