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Virtual Executive Assistant (Permanent WFH)

Q2 HR Solutions Inc. 3.6 · 58 reviews
Manila City, Metro Manila
PA, EA & Secretarial (Administration & Office Support)
Full time
Posted 7h ago
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Executive Assistant (Permanent WFH)

Role Summary:
As the Executive Assistant, you'll be the right hand and thought partner to the CEO/Business Owner. This
means being strategic, operationally-minded, and capable of managing multiple important priorities in
parallel. You will often lead company communications and cross-functional initiatives moving toward rapid
scale.
Key Responsibilities
Strategic Planning:
Work closely with the CEO/Business Owner to develop and execute the organization's strategic
initiatives
Conduct research and analysis to inform strategic decision-making
Assist in the development and implementation of long-term growth strategies
Project Management:
Lead and oversee the planning, execution, and completion of strategic projects, ensuring they are
delivered on time and within budget
Develop project plans, timelines, and milestones, and track progress to ensure goals are met
Identify and mitigate project risks, and develop contingency plans as needed
Apply professional project management principles, practices & tools to lead projects.
Communication and Reporting:
Serve as a liaison between the CEO/Business Owners and various departments, ensuring alignment
on strategic priorities
Prepare and deliver clear and concise reports, presentations, and updates to senior leadership and
stakeholders
Facilitate effective communication and collaboration across departments.
Problem Solving and Decision Support:
Provide analytical support and insights to help resolve complex business challenges
Investigate shortfalls, issues, and complaints in current business processes to Identify and deliver
effective solutions
Collaborate with senior leadership in making informed decisions and optimizing resource allocation
Team Leadership:
Ensure that the team works in accordance with the approved company operating policies,
procedures, practices, and methods
Propose training and workshops for employees and contractors on quality management and analytics
Performs other duties as assigned/necessary
Administrative:
Handle some administrative tasks such as but not limited to research, data gathering, email
management, calendar management, social media management as needed
Qualifications
5+ years' experience as Executive Assistant, Operations Manager or Project Manager
Experience in implementing new technologies and improving business processes
A sharp eye for identifying opportunities in processes and organizational structures
Excellent understanding of project management principles and best practices
Ability to gather, synthesize, and analyze data and draw logical conclusions
Well organized and results-driven individual
A strategic and analytical mindset
An excellent communicator with top-notch presentation skills
Dynamic thinking and problem-solving abilities
Confidence in your abilities to lead organizational change
Successful working independently and as part of a team
Strict adherence to the company’s guidelines and policies
Good time management skills, including prioritizing, scheduling, and adapting as necessary
Proficiency with computers, especially writing programs, such as Google Docs and Microsoft Word,
Excel, and PowerPoint
Compensation and Benefits:
High salary offer
13th month pay
Permanent work at home set-up
Weekends day-off

Employer questions
Your application will include the following questions:
What's your expected monthly basic salary?
How many years' experience do you have as an executive assistant?
Which of the following Microsoft Office products are you experienced with?
How many years of people management experience do you have?
How many years of project management experience do you have?
Which of the following Customer Relationship Management (CRM) systems do you have experience
using?

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