SAP Knowledge Base Article
1627937 - Balance does not match with line items - Archiving
Component: FI-GL-GL-E (Archiving), Version: 12, Released On: 08.11.2023
Symptom
You don’t understand why the balance of an account does not match with the line items display.
You find there might be an inconsistency in your G/L account balance.
You have performed archiving of FI data with FI_DOCUMNT archiving object.
Need to find the cause and the solution to the difference between the balance and line item accounting reports.
Environment
Financial Accounting (FI)
SAP R/3
SAP R/3 Enterprise 4.7
SAP ERP Central Component
SAP ERP
SAP enhancement package for SAP ERP
SAP enhancement package for SAP ERP, version for SAP HANA
SAP S/4HANA Finance
SAP S/4HANA
Reproducing the Issue
When reviewing the balance of a GL account in transaction FS10N/FAGLB03, you realize that the total balance does not
match the line items while you do drilldown.
Cause
You have executed the ‘post-processing’ step while performing archiving
You have deleted the secondary index tables (data from tables BSAS, BSIK, BSID, etc.)
No archive connection has been implemented
FS10N/FAGLB03 does not provide an option to select the data source unlike the line item display transactions. This
option has to be set as a default.
Resolution
Once you have archived your FI data, you can still keep the link between the totals and line items.
The archive connection for the FI line items-totals enables you to carry out a complete overview of the documents via the
database and the archive, even when the secondary index tables have already been deleted.
The archive access is possible via the Archive Information System or via manual archive selection. The access via the Archive
Information System can be set as default setting.
Pre-requisite
1. Create your infostructure via the Archive Information System (AS) within Transaction SARI.
2. Customize the default settings for reading from the AS.
A. Creating the Infostructures
Activate the SAP AS infostructure based on the field catalog SAP_FI_DOC_002 for your corresponding archive files. When
you do so, an archive index will automatically be updated according to the active infostructure every time a delete job is
carried out.
Go to transaction SARI and choose option ‘Status’, you will see the following screen,
then type in the archiving object FI_DOCUMNT and choose ‘Status per archive’ to see the following screen, it contains all the
archive files and their current status.
At first all archive files will be in red, meaning they are empty, once you choose ‘Build the Structure’ the red light will become
green if everything went correct, as you can see in the following screen:
If you decide to create your own infostructure, make sure you choose the following set of fields which are required for the line
item reports: BUKRS, BELNR, GJAHR, BUZEI, HKONT, KUNNR, LIFNR, AUGDT, BUDAT, XBLNR,BLART, AWTYP,
AWKEY and AWSYS.
In case you require additional fields for other reports, you can add those fields, too but please ensure all the above fields are
present and in the same order as mentioned above to avoid performance issues.
B. Customizing the default settings
In the standard, reading from the database is activated in the dialog box “data source”.
If you want to read from the archive, you have to select ‘Archive’ explicitly, but you make this a default setting by making the
following entries in tables ASACCESS01 or ASDATASRC1, depending on your release.
Since there is no separate maintenance transaction yet, you must make the entries in tables ASACCESS01 or ASDATASRC1
using transaction SE16 or SE11:
Table ASACCESS01 (up to and including Release 4.6C):
MANDT REPORTTYPE REPORT ASACCESS
001 RE RFITEMAP X
001 RE RFITEMAR X
001 RE RFITEMGL X
Table ASDATASRC1 (as of Release 4.70):
MANDT REPORTTYPE REPORT USE_INFSYS
001 RFITEMAP X
001 RFITEMAR X
001 RFITEMGL X
If you use New GL, please also maintain the following entries in table ASDATASRC1
MANDT REPORTTYPE REPORT USE_INFSYS
001 FAGL_ACCOUNT_ITEMS_GL X
These entries will make any further end-user interaction to the archive data displayed automatically when they drill down
from the balance to the line items.
Once you have made the corresponding entries in mentioned tables this must be set into a transport request in transaction
SE16 via the menu option "Table Entry -> Transport Entries".
See Also
596865 - Archive connection for FI line item lists
807726 - FI_DOCUMNT: Archive index ARIX_BKPF is replaced by SAP AS
Keywords
Documentation, Knowledge, How to, Info, Accounting, General Ledger, General Ledger Accounting, G/L Accounting, G/L,
G/L balance, GL account balance, Balance, Balance amount, Line items, Total, Totals, Total amount, Difference, Line item
display, Display, Drilldown, Account, new G/L, Period, Cum.balance, Cumulative balance, Fiscal Year, Inconsistencies,
Company Code, Ledger, Database, Archiving, Archive, SARA, SARI, FS10N, FAGLB03, FBL3N, FAGLL03, FI_DOCUMNT,
SAP_FI_DOC_002, BSIS, BSAS, BSIK, BSAK, BSID, BSAK, Infostructure, Balance mismatch, Secondary index,
Archivanschluss, Einzelpostenlisten, Einzelpostenberichte, archivierte Belege, Sekundärindizes, Archivierung,
Archivierungsobjekt, Archivinformationssystem, Feldkatalog, Postenübersicht, Datenbank, Archiv, lesen, Funktionalität,
Infosystem, selektieren, Zugriff, Kreditoren Einzelpostenliste, Debitoren Einzelpostenliste, Sachkonten Einzelpostenliste,
Infostruktur, Datenquellendialog, Datenquelle, Dialogfenster, logischen Datenbank, Archivindex,
Archivierungsobjektspezifisches Customizing, Infostruktur, performance, ledger, non-leading ledger, RFBELJ00, Compact
Document Journal
Attributes
Key Value
Other Components FI-GL (General Ledger Accounting)
Other Components FI-GL-GL-D (Reporting/Analysis/Display)
Products
Products
SAP ERP Central Component all versions
SAP ERP all versions
SAP R/3 Enterprise all versions
SAP R/3 all versions
SAP S/4HANA Finance all versions
SAP S/4HANA all versions
SAP enhancement package for SAP ERP all versions
SAP enhancement package for SAP ERP, version for SAP HANA all versions
This document refers to
SAP Note/KBA Component Title
1600014 FI-GL-GL-D Balance mismatch / MSITEM033 - No items selected (see long text) / Missing line items.
807726 FI-GL-GL-E FI_DOCUMNT: Archive index ARIX_BKPF is replaced by SAP AS
596865 FI-GL-GL-D Archive connection for FI line item lists
This document is referenced by
SAP Component Title
Note/KBA
2518654 Message MSITEM033 occurs when read archived in FBL*N and FAGLL03
1600014 FI-GL-GL-D Balance mismatch / MSITEM033 - No items selected (see long text) / Missing line items.
2243758 FI-GL-GL-E SV037 - The maintenance dialog is incomplete or is not defined tables ASACCESS01 or
ASDATASRC1
