TENDER NOTICE FOR PROVIDING HOSTEL MESS

SERVICES AT IIIT RANCHI

DATE: 28/04/2023

INDIAN INSTITUTE OF INFORMATION TECHNOLOGY

RANCHI
ARTTC, BSNL CAMPUS, HAZARIBAGH ROAD,
RANCHI

Email: [email protected]

GeM – TENDER NOTICE FOR

PROVIDING HOSTEL MESS SERVICES

AT IIIT RANCHI
IIITR/Pur/2024-25/Hostel Mess Service/10
Tender Enquiry No

Tender Issue Date Date: 13.06.2024

Tender Mode E-tender through GeM portal gem.gov.in

Closing date for submission of bids Date: 04.07.2024, Time: 15 30 Hrs

Opening date of Technical bid Date: 04.07.2024, Time: 16 00 Hrs

Pre-Bid meeting Date: 25.06.2024, Time: 1100 Hrs

EMD amount in INR Rs. 7.00 lakhs as per GeM payment tool

******

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 TENDER NOTICE FOR PROVIDING HOSTEL MESS
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I. INSTRUCTION TO BIDDERS DATE: 28/04/2023

1 Hostel Mess services at IIIT Ranchi

Work :

2 Tender Enquiry
: IIITR/Pur/2024-25/Hostel Mess Service/10 dated 13 June 2024
No
3 Value of Work : Rs. 3.50 Crore Annual (approx)
1. The bidding agency/firm/company should have at least 5 years prior experience
in providing similar Hostel Mess services at Central Govt. Educational
Institutions: IITs/NITs/IIITs /IISERs/IIMs etc. They must have turnover of at least
Rs 2.80 crore in a year on or after 01/04/2019. A certificate duly signed by the
CA on his letter head is required to be submitted by the agencies.

2. The agencies should have successfully carried out at least one work for annual
4 Eligibility Criteria :
value of Rs.2.80 Crore OR two works each for annual value of Rs. 2.10 Crore
each awarded on or after 01.04.2019. Copies of relevant work order need to be
enclosed as a proof without fail. All the value of work should be excluding Tax.

3. Satisfactory services certificate where experience is claimed as per Para 2 above.

4. The firm should have registration with EPFO, ESIC, GST and FSSAI
Certification, Catering/Mess License.
5 EMD : Rs. 7,00,000/- as per payment tool in GeM portal
Submission of
6 : E – Tendering through GeM
Offer
7 Pre bid Meeting Date: 25th June 2024, Time : 11 00 Hrs
Last Date for
8 : Date: 04th July 2024, Time : 15 30 Hrs
submission of bids
Opening of
9 : Date: 04th J u l y 2024, Time : 16 00 Hrs
Technical bid

10 Presentation : Date: 09th J u l y 2023, Time: 12 00 Hrs

Commencement of The selected agency will start the services from 15th July 2024
11 :
Operation

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 TENDER NOTICE FOR PROVIDING HOSTEL MESS
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DATE: 28/04/2023
II. TERMS AND CONDITIONS OF CONTRACT

1. Intending tenderers are advised to visit and inspect the Mess building before submission of their
tenders. The tenderer shall themselves obtain all necessary information as to risks, contingencies
and other circumstances which may influence or affect their tender. A tenderer shall be deemed
to have full knowledge of the site whether he inspects it or not and no extra charges consequent
on any misunderstanding or otherwise shall be allowed. Submission of tender by a tenderer
implies that he has read this notice and all other contract documents and has made himself aware
of the scope and specifications of the work to be done and local conditions and other factors
having a bearing on the execution of the work.
A pre-bid meeting is scheduled on 25th June 2024 11:00 Hrs in the Board Room at ARTTC
BSNL Campus and interested bidders at their own cost can attend to inspect, examine the
site and seek any clarification on the scope of work.

2. Contract Period:
The contract is initially for a period of ONE YEAR, which may be extended ANNUALLY for
a further period of One + One-year subject to satisfactory performance of the work and based
on the internal assessment and feedback, under the mutual agreement with same terms and
conditions.
3. Preparation and submission of tender document:

Tenders which are submitted without following two-bid offer system will summarily be
rejected through online mode.

Bid-1 : Technical Bid : Annexure I

Bid-2 : Commercial Bid : Annexure II

Late bids will not be considered.

Bid -1 : Technical Bid

The online Technical bids should be submitted containing the scanned copy of the
following documents in (.pdf file)
i. Partnership Deed / Articles and Memorandum of Association / Certificate of
Incorporation, as applicable.
ii. Copy of catering/mess license issued by the State / Central Govt.
iii. PAN Number (Aadhar Linked) and copy of Aadhar
iv. ESI, EPF, GST No. and details
v. Turn Over Certificates duly signed by the Chartered Accountant.
vi. Copy of work order: one order for value of Rs.2.80 crore or two orders for Rs. 2.10 crore each
(excluding taxes) awarded on or after 01.04.2019.

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DATE:
vii. Customer Satisfactory Performance Report from which the above experience 28/04/2023
claimed.
viii. FSSAI Certificate
ix. EMD Rs. 7,00,000/- (as per payment tool in GeM Portal)
(b) The rates quoted in the Financial / Price bid shall be valid for at least 180 days from the date
of tender. Tender valid for a shorter period shall be rejected.
(c) The tender shall be signed by the authorized person and his / her full name and status be
indicated below the signature along with the official stamp of the firm. Tenders or any part
thereof, signed and submitted by any unauthorized person will summarily be rejected.
(d) The tenderer not in possession of valid statutory sanctions / registrations will be rejected. In
addition, the tender of firms blacklisted by any Govt. Institutions will not be considered.
(e) Affidavit and other relevant annexures

Bid-2: Commercial Bid

i. This should contain only the price information along with commercial terms & conditions
and shall be submitted in electronic form (.xls file) through online only, as prescribed on
GeM.

ii. Submission of commercial bids by any other means shall not be accepted by the Institute in
any circumstances.

iii. Online submission of the bid will not be permitted on the portal after expiry of submission
time and the bidder shall not be permitted to submit the same by any other mode.

4. Successful Bidder shall:

(a) Execution of Agreement: The successful tender will have to execute an agreement with
IIIT Ranchi on Rs. 100/‐ stamp paper, the cost of which will be borne by the contracting
agency/firm/company.
(b) Performance security deposit. The successful bidder is required to deposit 5% of total
contract value as Performance Security Deposit with the Institute. This shall cover the
entire period of contract and shall remain valid for a period of 60 days beyond the period
of contract. If a contract is further extended beyond the initial period, the Performance
guarantee shall have to be renewed for the extended period.
5. Service and Manpower Deployment
(a) The tenderer shall need to provide the services continuously as per the award of contract
period. In case of discontinuation of services by the contractor in the middle of the period
or non‐satisfactory services, breach of any terms and conditions of the contract, non‐
compliance of the orders of competent authority, etc. the contractor shall be liable for
necessary legal action and the tenderer shall also forfeit their performance security deposit.
(b) The designated Hostel Mess Committee of the Institute will supervise the overall catering
operations. The tenderer shall get suitable instructions from the Registrar / Designated
Official of IIIT Ranchi and shall provide the services promptly as per requirement.

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(c) The Contractor shall make necessary arrangements and provisions for labour etc. including
commercial Gas Connection.
(d) The Institute will provide kitchen, dining hall, store rooms etc. and the firm/agency shall
pay a license fee of Rs. 10,000 per month. Electricity charges on actual consumption basis
will be borne by the contracting firm/agency

(e) The tenderer shall use good quality ingredients for cooking (Standard Brands). The items
used in food preparation are subject to Inspection by authorized officers / warden of the
Institute. Use of Ajinomoto/artificial colors are strictly prohibited. List of permissible
brands is prescribed at Annexure -IV.
(f) Personal hygiene of workers and preparation of food under hygienic conditions will be of
utmost importance for continuation of contract. Any default on the part of hygiene will
attract heavy penalties.
(g) All the mess workers should be vaccinated against the Covid-19, preferably two doses.
Workers should be free from all kinds of contagious diseases. A medical certificate for
fitness to this effect should be submitted for all the workers.
(h) The tenderer will have to deploy sufficient housekeeping staff at respective sites to keep the
area i.e. Kitchen, Stores, Dining, Passage, Washing, Accesses etc. neat and clean.
Commercial Exhaust System needs to be cleaned regularly and maintenance of the same is
mandatory in scope of the vendor. Liquid hand wash for students should able to be provided
by the contractor at required basis.
(i) The tenderer will carry out pest control activity regularly in mess premises. Further the
company / agency is responsible for removal and disposal of waste / garbage from daily
mess operation. House fly controlling measures has to be ensured by the tenderer.
(j) The successful tenderer shall depute a coordinator/supervisor who shall be responsible for
immediate interaction with IIIT Ranchi so that optimal services could be availed without
any disruption.
(k) It shall be the responsibility of the service provider to transport provision and other
materials at their own cost.
(l) The tenderer shall employ adequate staff and they may be medically fit. They shall be
provided proper uniforms, gloves, head gear, ID card etc. No child labor should be
employed.
(m) In case, the workers employed by the successful tenderer commits any act of omission /
commission that amounts to misconduct / indiscipline /incompetence, the
agency/firm/company shall be liable to take appropriate disciplinary action against such
workers, including their removal from site of work, if required by the IIIT Ranchi.
(n) The tenderer shall immediately replace any of its workers who are found unacceptable to
the IIIT Ranchi because of security risks, incompetence, conflict of interest, improper
conduct etc, upon receiving necessary orders from the competent authority of IIIT Ranchi.

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(o) For all intents and purposes, the successful tenderer shall be the “Employer” within the
meaning of different Labour Legislations in respect of workers so employed and engaged
at IIIT Ranchi under this contract. The workers deployed by the agency at IIIT Ranchi shall
not have claims of any Master and Servant relationship nor have any principal and agent
relationship with or against IIIT Ranchi.
(p) The tenderer shall be solely responsible for the redressal of grievances/resolution of
disputes relating to workers engaged by them. IIIT Ranchi shall, in no way, be responsible
for settlement of such issues whatsoever.
(q) IIIT Ranchi shall not be responsible for any damages, losses, theft, claims, financial or other
injury to any workers deployed by the tenderer in the course of their performing the
functions/ duties, or for payment towards any compensation.
(r) The workers deployed by the service provider shall not claim nor shall be entitled for pay,
perks and other facilities from IIIT Ranchi admissible to casual, ad hoc, regular/ confirmed
employees during or after expiry of the contract period. Night stay of mess workers not
permitted at mess premises.
(s) In case of termination of this contract on its expiry or otherwise, the mess workers engaged
by the service provider shall not be entitled to and shall have no claim for any absorption
nor for any relaxation for absorption in the regular / otherwise capacity in IIIT Ranchi.
(t) The tenderer shall not be allowed to transfer, assign, pledge or subcontract its rights and
liabilities under this contract to any other agency without prior written consent of IIIT
Ranchi.

6. Statutory Compliance:
(a) The tenderer shall be responsible for compliance of all statutory provisions relating to
Minimum Wages, etc. in respect of the workers engaged by it at IIIT Ranchi.
(b) The tenderer shall also be liable for depositing all taxes, levies, cess, etc. on account of
services rendered by it to IIIT Ranchi to concerned tax collection authorities from time to
time as per extant rules and regulations on the matter.
(c) The tenderer shall maintain all statutory registers under the applicable Law. The tenderer
shall produce the same, on demand, to the concerned authority of IIIT Ranchi or any other
authority under Law.
(d) The Income Tax (T.D.S.) and other applicable statutory taxes shall be deducted at prevailing
rate from the monthly bills, as amended from time to time in accordance with the provisions
of Income Tax Department and other tax authorities and a certificate to this effect shall be
provided to the agency by IIIT Ranchi.
(e) In case, the tenderer fails to comply with any statutory / taxation liability under appropriate
law, and as a result thereof IIIT Ranchi is put to any loss / obligation, monetary or otherwise,
IIIT Ranchi shall be entitled to get itself reimbursed out of the outstanding bills or the
Performance Security Deposit of the agency, to the extent of the loss or obligation in
monetary terms.

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(f) The tenderer shall abide by the Rules and Regulations of the Ministry of Labour, Govt. of
India regarding engagement of Contract labour services.
7. Payment Terms:
(a) The payment for the Mess services / food supplied to the students during semesters shall be
made by IIIT Ranchi. No interest will be payable on the nonpayment due to delayed
submission of bill and non-satisfactory services. No advance payment will be made.
(b) The tenderer shall submit the monthly bill preferably on 1st of subsequent month, for
providing catering services. The payment will be made in the account through NEFT/
RTGS.
(c) The Firm/agency shall have to submit consent to deduct the license fee and charges for
monthly electricity consumption from their outstanding bills.
8. Vacating of Premises and Return of utensils/Fixtures etc:
(a) The caterer shall hand over the premises and return all furniture, fixtures, equipment and
other items made available by IIIT Ranchi in good condition after the contractual period is
over or if the contract is earlier terminated.
(b) Handing over of the premises and equipment etc. shall be effected within 5 (five) days of
the completion of the period of contract or termination of the contract. If the contractor fails
to do so, the Institute shall be free to take possession of the premises by opening the lock(s),
if necessary, and make out an inventory of all furniture material and equipment and shall
be free to deduct from the contractor's bill(s) or security deposit, cost of any item found to
be missing at the replacement cost of the material/equipment, furniture etc. given to the
contractor by the Institute.

9. Right of IIIT Ranchi

(a) The Director, IIIT Ranchi reserves the right to withdraw / relax any of the terms and
conditions mentioned above so as to overcome the problem encountered by the contracting
parties.
(b) The Director, IIIT Ranchi reserves the right to accept or reject any or all the tenders without
assigning any reason whatsoever and his decision shall be final and binding on the Tenderer.
(c) The Director, IIIT Ranchi reserves the right to terminate the contract at any time without
assigning any reasons by giving a one-month notice to the tenderer.
(d) IIIT Ranchi reserves the right to suitably increase / reduce the scope of work put to this
tender.

10. Breach of Terms and Conditions:

(a) Serving Quality and Quantity Food as per terms of Work is the essence of contract. If the
quality of service remains poor in spite of communication from IIIT Ranchi, the contract
may be terminated at the discretion of Competent Authority.
(b) In case of breach of any terms and conditions as mentioned above, the Competent Authority
shall have the right to cancel the work order / job without assigning any reason thereof and
nothing shall be payable by IIIT Ranchi in that event the performance security deposit shall
also stand forfeited.

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11. Dispute Settlement:
(a) It is mutually agreed that all differences and disputes arising out of or in connection with
this agreement shall be settled by mutual discussions and negotiations if such disputes and
differences cannot be settled and resolved by discussions and negotiations then the same
shall be referred to the sole Arbitrator appointed by the Director, IIIT Ranchi whose
decision shall be final and binding on both the parties.

(b) It is also agreed that in case of any disagreements / disputes in connection with the contract,
the same shall be settled under the Court of Law within its jurisdiction at Ranchi.
(c) In case of any ambiguity in the interpretation of any of the clauses in the Tender document
or the contract document, interpretation of the clauses by the IIIT Ranchi shall be final and
binding on all parties.

Sd/-
Registrar
IIIT Ranchi

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DATE: 13/06/2024
III. SCOPE OF WORK
i. Mess: There should be set up for two campuses: 850 students at Khelgaon
Campus and 150 students at BSNL campus. Lunch of all students required to
be served at BSNL campus during weekdays. Bidders are requested to clear
all the doubts regarding scope of work during pre-bid meeting.
ii. Institute will provide Kitchen and dining space along with furniture for dining of students.
Water Coolers will also be provided by the Institute. Service
Provider/Contractor/Successful bidder has to arrange all other required utensils and
equipment.
iii. The essence of this contract is to prepare and serve food as per the requirement of the
institute. The Institute has adopted highest quality standards for all its activities and the
bidder is required to render services meeting stringent standards.
iv. The present menu includes Non-Veg items and the caterer are required to cook and
serve the Veg and Non-Veg food separately. No relaxation of any kind on this matter
is permitted. Presence of non-veg items in Veg food will attract severe penalties.
v. Food needs to be served at designated spaces as per directions. Total number of students
will be appx 1000 (variable).
vi. When circumstances warrant, the caterer should extend service for a large number of
students/staff members at very short notice. Similarly, fluctuations in strength during
vacation and other occasions shall also be accommodated.
vii. Tentative Mess Timings:

Breakfast Lunch Evening Tea/Snacks Dinner

07 30 to 09 30 Hrs 13 00 to 14 30 Hrs 16 30 to 17 30 Hrs 19 00 to 21 00 Hrs

viii. Daily rate: The caterer should quote daily rate per person (inclusive of provisions,
vegetables, fruits, transportation, loading/unloading, labour, all statutory taxes, levies,
duties etc. including fluctuation in rates of the commodities) for hostel mess services as
per the Menu at Annexure III.

ix. Type of Service: Self Service

x. Price Escalation: Price Escalation of 5% may be considered by the Institute, as per

justification and any decision on the matter will be the sole discretion of the Institute.

1. Menu:

The Menu is provided at Annexure III. Apart from the regular menu, there should be provision
for special dinner once in a month and gala dinner once in a semester. All the menus including
regular, special and gala should be finalized in consultation with the mess committee.

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2. Materials:
Caterers shall procure and utilize only hygienic and branded provisions and other materials
(FSSAI approved/AGMARK) for cooking and the same may be decided in consultation with
the mess committee / authorized person. Use of /Azinomoto/tasting agents/ artificial colors is
prohibited. List of material to be used enclosed as Annexure IV.

3. Manpower Deployment:
In order to ensure quality, the caterers are required to engage experienced cooks and support staff
assistants in each shift. A team of sufficient manpower including Managers, Supervisors,
Cooks, Assistant, Servers, Cleaning & Washers etc. for students’ strength of 1000 approx
(variable considering new admissions). The contractor is required to keep at least one
attendant / mess worker per 20 students. In addition, one Mess Manager having Graduate degree
preferably in Hotel Management, cooks and helpers to cook is also required to be provided for
effective functioning and arrangement of the mess. All the mess workers must be aged between
18 to 60 years.

4. Quality Inspection:
Warden/mess committee members or any person authorized by the Director shall inspect and
taste the food at periodic intervals. A complaint book is required to be placed in prominent
position for registering complaints and the same shall be intimated to warden. The caterer is
bound to implement suggestions for overall improvement in quality of food . In case of non-
compliance, the following penalty will be imposed:

Rule Violation Minimum Fine per

complaint
Non-availability of complaint registers on the Rs. 2,000/-
counter/discouraging students from registering
complaints
Rs. 15,000/-
Insects cooked / found along with food

Soft objects like hair, rope, plastic, cloth etc. Rs. 2,500/-
in food
Any complaint of stones / pebbles of diameter Rs. 5,000/-
more than 2 mm
Hard and / or sharp objects like glass pieces, Rs. 10,000/-
nails, hard plastic etc.

Three or more complaints of unclean Rs. 10,000/-

utensils in a week

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If mess council in consultation with students

in present mess agrees that certain item of a Rs. 10,000/-
meal was not cooked properly / overcooked
/ extra spicy / extra oily

Minimum 50,000/- up to Rs 3,00,000

Food poisoning depending upon severity

Timings mentioned in the tender or decided with Rs 5,000/-

the respective council should be followed strictly

If food for any meal gets over within timings Rs. 5,000/-
of mess and waiting time is more than 15
minutes for lunch and dinner, and10 minutes
for breakfast and Tiffin
Changes in menu of any meal without Rs. 5,000/-
permission of mess committee
If the quality of milk/curd is not found to be Rs 5,000/-
appropriate, or it is diluted. It should have 3-
4% fat content or as recommended by the
mess committee.
Inappropriate mess area hygiene or personal Rs. 10,000/-
hygiene of workers including their dress and
/ or misbehavior by workers etc.
Failure to maintain a proper health checkup of Rs. 10,000 /-
the workers

Using brands not mentioned in the contract Rs. 15,000/-

without prior permission and adulteration

Improper maintenance of gas cylinders / gas Rs. 20,000/-

pipelines, related services.

Use of newspapers to keep fried items Rs. 15,000/-

or any cooked food will be fined
severely
Any violations not tabulated above Rs. 10,000/-

6. Payment:

The payment will be made by the institute on actual basis, i.e. number of students present and attended
mess on daily basis. The contractor is required to provide a Biometric machine or any other
mechanism at his own cost for recording of diners and the details of the students will be taken by the
Contractor on each mess dining. The contractor will raise the bill with these available records and the hostel
mess committee will verify and countersign the data for number of students for effecting payment by the
Institute
 TENDER NOTICE FOR PROVIDING HOSTEL MESS
SERVICES AT IIIT RANCHI

DATE: 13/06/2024
Evaluation Process
The Technical bid shall be evaluated as below for 100 marks:

(A) Technical bid (100 marks):

Sl. Max
Subhead Remarks
No. Marks
(i) 50% marks for minimum
Work experience in providing similar Hostel Mess
eligibility criteria.
1. services at Central Govt. Educational Institutions: 30
(ii) 100% marks for 5 times the
IITs/NITs/IIITs /IISERs/IIMs etc for running of mess
minimum eligibility criteria.
for at least 600 students/people on an average in any
(iii) In between (i) & (ii) – on
03 years of last 05 years.
prorata basis
(a) Profit Making for last five years preceding to F.Y
2022-23 (01 Marks each for every Year, total 05
marks)
(b) ISO Certification (05 Marks)
(C) Appreciation Letter issued by head of the
2. 15
Institutions for providing satisfactory mess
services including at least 01 by Higher
Educational Organizations (Max 05 Marks, 01
Marks for each appreciation letter)
(i) 50% marks minimum eligibility
criteria.
Average Annual Turnover of (ii) 100% marks for 5 times the
3. Agency exceeding Rs. 2.8 Crore in any 03 years 15 minimum eligibility criteria.
ending on 31.03.2022. (iii) In between (i) & (ii) – on pro-
rata basis.
A presentation by the proprietor(firm)/his
representative will be made mentioning his capacity
4. & overall management of Mess Services after 40
opening of technical bid.

Total (Ts) 100

Note: The opening of Financial Bid of only those Agency/ Bidders shall be considered who score 60% i.e.
60 marks or more in their technical bid evaluation (Ts) as evaluated by the Committee, whose decision in this
regard shall be final and binding upon all the stake holders.
(B) Financial bid

Financial Evaluation Scheme

Financial bid of all technically qualified bidders (having score 60 or more) will be opened. The tender will
be awarded to bidder based on L-1 price, as per Annexure-II. In case of more than one L-1 bidders, bidder
having higher technical score will be awarded the tender. In case of tie in technical score also, bidder
having maximum score in Average Annual Turnover will be awarded the tender.
 TENDER NOTICE FOR PROVIDING HOSTEL MESS
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BID SUBMISSION
The tender document can be downloaded from https://gem.gov.in/ and should be
submitted ONLY through the same website. The bid will remain valid for 180 days from the
date of opening of the financial bid as prescribed by IIIT Ranchi. A bid valid for a shorter
period shall be rejected, being non-responsive.

• TWO BID System – Technical Bid and Commercial Bid

• Bids will be summarily rejected if the tenders are submitted other than through
online mode within the stipulated date/time.
 TENDER NOTICE FOR PROVIDING HOSTEL MESS
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DATE: 13/06/2024
Annexure I

TECHNICAL BID
INFORMATION TO BE PROVIDE BY TENDERER
S.No Particulars Details concerning Firm
1. Name and address of the bidder with Phone No.
and E-mail ID, if any
Registration Details
a. Catering/mess License Number/ Registration
Number of the Firm
2. b.PAN Number
c. GST Number
d. PF/ESI Number
e. FSSAI Registration Number
Experience certificate and Copy of Work orders for Attach as annexures
the last five years on or after 01/04/2019 onwards.
Successfully carried out at least one work for
3.
annual value of Rs.2.80 Crore OR two works each
for annual value of Rs.2.10 Crore each executed on
or after 01.04.2019.
Turnover per at least Rs 2.80 crore in a year on or
4. after 01/04/2019 duly signed by the Chartered
Accountant.
Customer Satisfactory Performance Report where
5.
experience is claimed in Sl.no.3.
Litigation/ Blacklisting if any, in connection with
6.
catering work. Self-declaration to be attached
Any other Information including:
● Comprehensive operational plan
● Ability and expertise to extend quality
service.
7. Enclose separate document as
● Brand of materials proposed to be used.
annexure
● Takeover plan for smooth operation
● Number of manpower proposed to be
employed for regular and lean periods

I agree that the Institute is under liberty to verify the credentials/performance of the bidder from
whom performance report is submitted and also at other places where the bidder had rendered the service.

Place : Signature of the Contractor with seal

Date : Name & Address:

* List to be enclosed with full address and phone numbers.

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DATE: 13/06/2024
Annexure II

COMMERCIAL BID

HOSTEL MESS SERVICE

(Rate per Person per day)

Rate per Person per day

(Inclusive of all as per
S.N
Particulars tender
o
document) in Rs.
In figures In Words
Breakfast, lunch, Dinner with Tea/Coffee/
Snacks/Milk as per Menu provided as Annexure
1.
III, for a strength of 1000 students (variable)

2. Special Lunch / Dinner during

events/workshops/seminars/interviews etc. on
short notice by the Registrar/delegated authorized
person. (Bread/Paratha, Rice/Pulao, Dal, Seasonal
Vegetable, Chicken/Mutton/Fish/Paneer (for veg),
Curd/Raita, Salad, Papad, Sweets)

3. High Tea during official programs (Varieties of

snacks with tea/coffee/juice etc.)
4. Packed Snacks (Sweets, Samosa/Patties/Cutlets,
Snacks, Juice etc.)

Note: (i) Per Student rate should not be quoted below Rs.122/- (excluding GST). Quote below this rate
will be summarily rejected.

(ii) The GST payment is extra as applicable.

(ii) For consideration of L-1, rates quoted at Sl.No. 01 only will be considered. Rates at Sl. No. 2, 3
& 4 are optional, negotiable and not a part of evaluation criteria.

Place : Signature of the Contractor with seal

Date : Name & Address:

 TENDER NOTICE FOR PROVIDING HOSTEL MESS
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DATE: 13/06/2024
Annexure-III

SAMPLE MENU
Note: C: Common, V: Vegetarian, NV: Non-Vegetarian

There will be no restriction for common items. For other items, quantity is mentioned in menu.
Weight mentioned against chicken, fish, paneer etc. is in uncooked (raw) stage.

*During snacks, 3 Days: Tea, 3 Days: Coffee, For Summer season: Jal Jeera / Nimbu Pani, in place of
Tea/Coffee

Breakfast Lunch Snacks Dinner

Monday Bread (6 pc) + JAM C: Rice + Roti + Dal Bread Pakoda C: Rice + Roti + Dal
& Butter 20gm + (Arhar) + Green Veg (2 pc) + (Masoor) + Allu jeera
Milk (150 ml) Full with gravy + chatni/Sauce + Onion Fry +Salad+
Cream Bhujia(seasonal) + Tea papad+ pickle+
OR Papad + Curd V: Paneer Masala (75
[Allu Paratha (2 pc) (100gm) + Pickle+ gm)
+ Chatni +Curd+ Salad NV: Egg Curry (2pc)
Milk (150 ml) Full Kheer
Cream}
V: Banana (1)*
NV: Egg (1)*
*Mandatory items

Bread (6 pc) +JAM C: Fried Rice+ Veg Cutlets C: Rice + Roti + Dal
Tuesday & Butter 20gm Roti+Chana Dal+ (2pc) + (Masoor) +Chole+
+Milk (150 ml) Malai kofta+ French Chutney Bhujia(seasonal)+
Full Cream Fries+ /Sauce + +Salad+
OR
Pav Bhaji (2 pc) + Papad + Curd Tea papad+pickle+ fruit
+ Milk (150 ml) (100gm) + Pickle+ custard
Full Cream Salad+ Lassi
V: Banana (1) *
NV: Egg (1)*
* Mandatory items
Bread (6 pc) +JAM C: Rice+ Roti+ Kadhi Hakka Noodles C: Jeera Rice + Roti +
& Butter 20gm
+Milk (150 ml) Full +Gravy Seasonal Veg+ + Ketchup+ Dal (Chana)+
Cream Bhujia SeasonalVeg+ Tea Bhujia(seasonal)+
Wednesday OR Papad + Curd (100gm) +Salad+
Sattu Paratha (2 pc) + Pickle+ Salad papad+pickle+
+ Chatni + Milk V: Kadhai Paneer (75
(150 ml) Full Cream gm)
V: Banana (1)* NV: Kadhai Chicken
NV: Egg (1)* /Chicken Curry (150
 TENDER NOTICE FOR PROVIDING HOSTEL MESS
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DATE: 13/06/2024
*Mandatory items gms in 02 pcs)
Ice-cream/cold Drink

Bread (6 pc) C: Rice+Roti+ Mixed C: Veg Pulao +puri+

+JAM & Butter Sandwich (2
dal+ Rajma pc) + Ketchup Dal (Chana) + Veg
20gm each +Milk Masala+French Fries+ + Tea Manchurian+ kabuli
(150 ml) Full Papad + Curd (100gm) chana gravy+Salad+
Cream + Pickle+ Salad papad+pickle+Sewai
Thursday OR
[Idli (2 pc)+vada(2
pc) + sambhar
Chatni]+ Milk
(150 ml) Full
Cream ]
V: Banana (1)*
NV: Egg (1)*
*Mandatory items

Bread (6 pc) +JAM C: Rice + Roti + Dal Moong Dal Fry C: Rice+Roti+Mixed
Tarka + Mixed Veg
& Butter 20gm (100 dal+ Bhujia(seasonal)+
+ Dam Alu + Papad +
Friday +Milk (150 ml) Full gm)+ Tea Salad+ papad+pickle+
Curd (100gm) +
Cream NV: Egg Curry,
Pickle+ Salad
OR V:Matar Paneer, Gulab
Plain Paratha (2 pc) Jamun(1) Medium size
+ Sabzi+ Milk (150
ml) Full Cream
V: Banana (1)*
NV: Egg (1)*
*Mandatory items
Saturday Bread (6 pc) +JAM C: Kichdi+ Chokha+ Samosa (2 pc) C: Rice+ puri+Dal+
& Butter 20gm each French Fries+ + Chutney Mixed Veg + French
+Milk (150 ml) Full Papad + Curd (100gm) + Tea Fries +Salad+
Cream + Pickle+ Salad+ papad+pickle
OR Ghee (10 ml) V:Shahi Paneer,
Utthapam (4pc) + Ice-cream/cold Drink
Chatney + Sambhar
+ Coconut Chutney+
 TENDER NOTICE FOR PROVIDING HOSTEL MESS
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DATE: 13/06/2024
Milk (150 ml) Full
Cream
V: Banana (1)*
NV: Egg (1)*
*Mandatory items
Sunday Bread (6 pc) +JAM C: Chicken Biryani TEA, C: Rice+Roti+Dal
& Butter 20gm (NV) Biscuit makhni+Soyabean++
+Milk (150 ml) Full Veg Biryani(V)+ Bhujia(seasonal)
Cream Boondi raita+ Salad+ papad+pickle+
OR Papad + Curd (100gm) Chhach
Chole-Bhature + + Pickle+ Salad
Jelabi (02
pcs)/Imerti (01 pc)
 TENDER NOTICE FOR PROVIDING HOSTEL MESS
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DATE: 13/06/2024
Annexure IV

Table of Permissible Brands

Sl.No. Items Brands

1 Salt Tata/ Aashirwaad/ Nature fresh/Saffola/Annapurna
2 Spices Catch/ Everest /MDH/ /
3 Ketchup Maggie/ Kissan/ Everest/Heinz/ Del Monte/Surabhi
4 Mustard Oil Fortune/ Dhara/ Patanjali
5 Pickle Priya/ Sun Grow/ Nilons/ Mothers/Tops
6 Wheat flour Aashirvaad/ Laxmi Bhog/ Pillsbury Chakki Fresh/ Patanjali/Shaktibhog
7 Noodles Maggie Nestle/ Sunfeast Yipee/Chings
8 Butter Amul / Nutralite
9 Brown Bread Moreish/ Britannia/ Harvest Gold/Bakery Wala
9 White Bread Moreish/ Britannia/ Harvest Gold/Bakery Wala
10 Jam Kissan/ Tops/ Surabhi
11 Ghee Amul/ Sudha/ Medha/ Gowardhan
12 Maida Fortune/ Patanjali/
13 Milk Amul/ Sudha/ Aashirvaad/Medha
14 Paneer Amul/ Sudha/ Medha
15 Tea Tata/ Red Label/ Taj Mahal/Double Diamond
16 Coffee Tata/Nescafe/ Bru
17 Ice-Cream Amul/ Kwality Walls/ Vadilal
18 Soya Fortune/ Nutrella/ Saffola
19 Frozen-Peas Fresho/ Indine/ Patwa
20 Cheese Amul/ Gowardhan
21 Rice Fortune Rozzana Basmati/ India Gate Mogra/ Daawat
22 Packet Curd Amul/ Sudha/ Medha / Aashirvaad
23 Washing material Vim/ Pril/ Presto/ Colin
24 Jaggery Premium Quality
25 Vermicelli Bambino/
26 Vegetable Oil Saffola/ Sundrop/ Nature Fresh /Godrej/Fortune
27 Sugar Any standard brand
28 Dal Good quality, clean, fresh and stone/ dust free any standard brand
* Brands in Bold formatting are preferred. The caterers shall consult concern authority and Hostel Mess Committee
for replacing the Brand and replaced brand should be FSSAI approved.
The use of Hydrogenated (Vanaspati) oil is prohibited.

In the case of specific brands for any other items not mentioned in the contract (or) unavailability of the brands in
the market mentioned in the above Table 1, the caterer can use any other FSSAI approved brands (except 23) only
if permitted by the competent authority, in writing.

I/We agree to the above terms and conditions specified.

Date: Signature of Caterer along

with official seal and address
 TENDER NOTICE FOR PROVIDING HOSTEL MESS
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DATE: 13/06/2024

Annexure-V
EXTRA ITEMS

Item Maximum Price

Cold Drinks & Ice-Creams MRP
Variety of Dosas. Egg Sada/Onion Dosa, Rs. 40
Masala Dosa, Onion/Tomato Uttapam, etc
Variety of Frankie’s Egg Paneer Franki, Egg Rs.30
Frankie, Veg Frankie
Milk Shakes. Rose Milk Shake, Apple Milk Rs. 20 or MRP
Shake, Chocolate Milk Shake, Bournvita Milk,
Buterscotch, Chikoo Shake, Mango Milk
Shake, Badam Lassi, Mango Lassi etc.
Sandwiches. Egg.Veg/Aloo/Egg Sandwich, Rs.20
Chicken Sandwich, Bread Butter
Rolls. Egg, Veg Roll, Chicken Roll, Veg MRP
Burger, Veg Patties, Paneer Roll etc.
Soups and instant noodles Rs.20
Juices Rs.20 or MRP
Parathas. Aloo Paratha, Onion Paratha, Gobi Rs. 15
Paratha, Mix veg Paratha, Paneer Paratha, etc.
Egg items (omelets, Egg, Bhurji, Scrambled, Rs. 25
Egg curry) Rs
Hakka Noodles and fried rice Rs. 40
(veg/egg/chicken) and other Chinese items
(Dry chilly chicken, chilly paneer)
Dal Khichdi Rs.35
Gravy items. Egg, Paneer, Chicken etc. Rs. 50
Tandoori items. Egg. Tandoori Chicken, Rs.55
Chicken, Tikka, Paneer Tikka etc. Rs.
Seafood, Egg., Fish curry, Fish Fry, Prawns Rs. 50
Gravy etc.

Note: All these items may be arranged at LIVE COUNTER by the bidder and served at an
additional cost. This should entirely be a separate counter and should be functional for the entire
length of mess timings, could possibly also extend beyond the same. This is only a suggestive menu
with a broad pricing range. Actual menu, timings and prices should be finalized with consultation
of the mess committee.
 TENDER NOTICE FOR PROVIDING HOSTEL MESS
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DATE: 13/06/2024
Annexure -VI

Declaration Letter
(To be given on Company Letter Head)

I, ........................................................ Son/Daughter/Wife of Shri..............................................

Director/Partner/Proprietor/Authorized signatory of the Company/Firm/Service Provider ..................................... is
competent to sign this declaration and execute this tender document;

2. I have carefully read and understood all the terms and conditions of the tender and undertake to abide
to them;

3. The information/ documents furnished for this tender are true and authentic and are to the best of my
knowledge and belief. I/ We, am/are aware of the fact that furnishing of any false information/ fabricated
documents would lead to rejection of my/our tender at any stage besides any liabilities towards
prosecution under the appropriate law.

Date: Signature of the authorized person

Place: Full Name Seal

Seal
 TENDER NOTICE FOR PROVIDING HOSTEL MESS
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DATE: 13/06/2024
Annexure -VII

FORMAT OF BANK GUARANTEE FORM

1. This guarantee should be furnished by a Nationalized Bank / scheduled Bank, authorized by

RBI to issue a Bank Guarantee.
2. This bank guarantee should be furnished on stamp paper of Rs. 100/-
3. The stamp paper should have been purchased in the Name of the Bank executing the
Guarantee.
-

DATE:
BANK GUARANTEE NO:
Ref.:

To
Indian Institute of Information Technology
Ranchi

Dear Sirs,
In accordance with your Tender No:M/s:
herein after called the

Contractor, with the following Directors on their Board of Directors / partners of the firm.
1. 2.
1. 4.
Agrees for the contract:
As an irrevocable Bank Guarantee for an amount of
Rs. (in words and figures) valid for days from
is required to be submitted by the Contractor/Service
provider which amount is liable to be forfeited by IIIT Ranchi in the event of 1) the withdrawal or revision
of the offer by the Bidder as a condition within the validity period. (2) Non-acceptance of the Letter of
Intent /Award of Contract by the bidder when issued within the validity period. (3) Failure to furnish the
valid contract performance guarantee by the bidder within one month from the receipt of the award of
Contract and (4) on the happening of any contingencies mentioned in the bid documents such as

We, the Bank

at having our Head office at
(Local address) Guarantee and undertake to pay
immediately on first demand by IIIT Ranchi the amount
of (in figure
and words) without any reservation, protest, demur and recourse. Any such demand made by IIIT Ranchi
shall be conclusive and binding on the Bank irrespective of any dispute or difference. The guarantee shall
be irrevocable and shall remain valid up to
(This date should be 6 months after execution of the order). If any further extension of this guarantee is
required the same shall be extended to such required period (not exceeding one year) on receiving
instruction from M/s on
whose behalf this guarantee is issued.
 TENDER NOTICE FOR PROVIDING HOSTEL MESS
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DATE: 13/06/2024

In witness whereof the Bank, through its authorized officer has set its hand and stamp on this
day of at
witness
WITNESS (Signature)
Name in (Block letters)
Designation …………
(Staff Code No.) ………………
(Bank’s common Seal)
Official address: Attorney as per power of Attorney No.
Date:
 TENDER NOTICE FOR PROVIDING HOSTEL MESS
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DATE: 13/06/2024
ANNEXURE - VIII

FORMAT OF PERFORMANCE BANK GUARANTEE (PBG)

(To be typed on Non-judicial stamp paper of the value of Indian Rupees of One Hundred)

(TO BE ESTABLISHED THROUGH ANY OF THE NATIONALISED COMMERCIAL BANKS

(WHETHER SITUATED AT Ranchi OR OUTSTATION) WITH A CLAUSE TO ENFORCE THE SAME
ON THEIR LOCAL BRANCH AT Ranchi)
To,
The Registrar,
Indian Institute of Information Technology Ranchi
LETTER OF GUARANTEE

WHEREAS Indian Institute of Information Technology Ranchi has invited tender vide Tender
No............................... dated............................ for of
........................................................ AND WHEREAS the said tender document requires that
eligible successful bidder (seller)...................................................................... wishing to supply the
equipment / machinery etc. in response thereto shall establish an irrevocable Performance Bank Guarantee
in favor of “Indian Institute of Information Technology Ranchi ” in the form of Bank Guarantee for Rs
............................................................................................... (05% of the contract/Tender value) and
the Performance Bank Guarantee shall remain valid for a period of 60 (sixty) days beyond the date of
completion of all contractual obligations of the seller, including warranty obligations from the date of issue
of Performance Bank Guarantee and the eligible successful bidder (the seller) shall submit the same within
15 (Fifteen) days from the date of Award of Contract.
NOW THIS BANK HEREBY GUARANTEES that in the event of the said bidder (seller) fails to abide by
any of the conditions referred to in tender document / Award of Contract / performance of the equipment /
machinery, etc. this Bank shall pay to Indian Institute of Information Technology Ranchi on demand and
without protest or demur Rs ........................ (Rupees.
).
This Bank further agrees that the decision of Indian Institute of Information Technology Ranchi (Buyer)
as to whether the said bidder (Seller) has committed a breach of any of the conditions referred in tender
document / Award of Contract shall be final and binding.
We, ....................................................... (name of the Bank & branch) hereby further agree that the
Guarantee herein contained shall not be affected by any change in the constitution of the bidder (Seller)
and/ or Indian Institute of Information Technology Ranchi (Buyer). Notwithstanding anything contained
herein:
1. Our liability under this Bank Guarantee shall not exceed Rs. .....................……………………
.(Indian Rupees ........................................... only).
2. This Bank Guarantee shall be valid up to ......................... (date) and
3. We are liable to pay the guaranteed amount or any part thereof under this bank guarantee only
and only if IIIT R a n c h i serve upon us a written claim or demand on or before
..........................(date). This Bank further agrees that the claims if any, against this Bank
Guarantee shall be enforceable at our branch office at ........................................ situated at
.............................. (Address of local branch).
Yours truly,
Signature and seal of the guarantor:
Name of Bank:
Address: Date:
 TENDER NOTICE FOR PROVIDING HOSTEL MESS
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DATE: 13/06/2024
ANNEXURE-IX

AFFIDAVIT REGARDING BLACKLISTING/ NON-BLACKLISTING FROM TAKING

PART IN GOVT./PSU/Autonomous Body TENDER (To be executed on Rs.100/- Stamp paper &
attested by Public Notary/Executive Magistrate by the bidder)

I / We Proprietor/ Partner(s)/ Director(s) of M/S ------------------------------------------------ hereby declare

that the firm/company/Service Provider namely M/S.-----------------------------------------------------
----------------------- has not been blacklisted or debarred/ no Police Case or Vigilance enquiry pending or
ever been punished by any Hon’ble Court/ no due towards income tax as on the date of the affidavit in the
past by IIIT Ranchi or any other Government organization/PSU/Central Autonomous Body from taking
part in Government/PSU/Central Autonomous Body tenders.
Or
I / We Proprietor/ Partner(s)/ Director(s) of M/S.---------------------------------------------------- hereby
declare that the firm/company/Service Provider namely M/S.-------------------------------------------
--------------------------------- was blacklisted or debarred/ no Police Case or Vigilance enquiry pending or
ever been punished by any Hon’ble Court/ no due towards income tax as on the date of the affidavit by IIIT
Ranchi, or any other Government Department/PSU/Central Autonomous Body from taking part in
Government tenders for a period of ---------- years w.e.f.--
---------------. The period is over on ------------------- and now the firm/company is entitled to take part
in Government tenders. In case the above information found false I/We are fully aware that the tender/
contract will be rejected/cancelled by IIIT Ranchi, and EMD/SD shall beforfeited. In addition to the above
IIIT Ranchi, will not be responsible to pay the bills forany completed/ partially completed work.

Signature………………………………………………………………….
Name………………………………………………………………………
Capacity in which assigned: ………………………………………………
Name & address of the firm: ……………………………………………
Date: Signature of Bidder with Seal
Email ID:
Mobile No.
TENDER NOTICE FOR PROVIDING HOSTEL MESS
SERVICES AT IIIT RANCHI

DATE: 13/06/2024
 TENDER NOTICE FOR PROVIDING HOSTEL MESS
SERVICES AT IIIT RANCHI

DATE: 13/06/2024
Annexure -X

TENDER ACCEPTANCE LETTER ( TO BE SUBMITTED ON COMPANY LETTER HEAD)

To,
The Registrar,
Indian Institute of Information Technology
Ranchi

Sub: Acceptance of Terms & Conditions of Tender.

Tender Reference No.

Name of Tender/ Work: -

Dear Sir,

1. I/We have downloaded/ obtained the tender document(s) for the above
mentioned‘Tender’ from the GeM/ Web site(s) / namely:

as per your advertisement, given in the above mentioned website(s).

2. I/We hereby certify that I/We have read the entire terms and conditions of the tender
documents from Page No. to (including all documents like section(s), schedules(s) etc.),
which form part of the contract agreement and I/we shall abide hereby by the terms/conditions/
clauses contained therein.

3. The corrigendum(s) issued from time to time by your department/ organizations too have
also been taken into consideration, while submitting this acceptance letter.

4. I/We hereby unconditionally accept the tender conditions of above-mentioned

tenderdocument(s)/ corrigendum(s) in its totality/entirety.

5. In case any provision of this tender is found violated, then your department/organization shall
without prejudice to any other right or remedy be at liberty to reject this tender/bid including the
forfeiture of the full said earnest money deposit absolutely.

Yours faithfully,

(Signature of the Bidder, with Official Seal)

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