Topic 4 – Final Period

THE EMPLOYMENT
LETTERS AND THE
SOCIAL BUSINESS
LETTERS
 THE EMPLOYMENT LETTERS
Application Letter
- It is used when seeking for a job. This usually contains a summary of your strongest and most
relevant skills and abilities that will be expanded in your resume or curriculum vitae. This is
sometimes called the cover letter which is accompanied by other job application requirements
such as resume, transcript of records, and other certificates relevant to the job you are applying
for.

Two kinds of Job Application Letter

 Solicited – The letter is considered to be solicited if such positions in a company are available.
 Unsolicited – When you are trying your chances for a possible job position in a company which
did not ask for applications.

Guide in Writing an Application Letter

Opening Paragraph (Orientation)

1. State the job position you are pursuing.

2. Give the source of the job announcement and the date you knew about it.
3. If applicable, cite the name of the person who recommended the open position.
Kinds of Opening Paragraphs for a Solicited Letter

 Source Opening
In response to any job advertisement or announcement, determine the publication in which the
opening was listed, then include your qualifications for the position.
Example:

#1
Your advertisement in the May 1 issue of Manila Bulletin for the position of Admin Officer caught
my attention because I believe that I am qualified for the said position

#2
I am applying for the Admin Officer which you have advertised last May 1issue of the Manila
Bulletin.

 News Item Opening

Provide a background on an organization’s events such as new products, services to be
launched, or any of their recent achievements, and then use it to express your interest in a certain
position.

Example:
#1
In the last month’s issue of the Women’s Magazine, I read an article entitled “Behind Success,”
and knew your intention to open a Tarlac City branch office that will need two administrative
assistants. Please consider me as one of the applicants for this position.

#2
I have read the published news article in the May 1 issue of Philippine Daily Inquirer that San
Miguel Corporation will be expanding and you are in need of Civil Engineers.

 Personalized Opening
Mention relevant interests or current status to justify why you are suited for the position.

Example:

My interest is in people and the ways to elevate their financial status. To realize this objective, I
would want to apply for your financial analyst position.

 Creative Opening
In cases where creativity and specific qualities are needed for the job, show your qualifications
through vivid words.
Example:

#1
Before there was imperialism. Today there is globalization. Tomorrow, there will be a fusion of all
isms. But, come what may, I am the same Francis Ducusin, possessing the following
qualifications for the position of credit lending officer.

#2
They say birds of the same feather flocks together and I can see that joining your company as
Cabin Crew will continue the quality fly and service of the Philippine Airlines.

If the letter is unsolicited:

Express your interest in applying should there be any vacant positions in a company. Focus on
the services you can provide.

Kinds of Opening Paragraphs for an Unsolicited Letter

 Summary Opening
State your strengths and vital qualifications.
Example:
I understand that a competent writer in your company must be interested in and knowledgeable
about varied topics. He must be an achiever and a learner eager to advance professionally. On
top of these, he must have the ability to write. Believing that I possess these qualifications I
should like to be considered for the job.

 Name Opening
Mention a person’s name and their role in suggesting for you to apply.

Example:

Dr. Josefina Barrera, your former UST professor, has informed me of an opening for an English
instructor in your university, I would like to be considered for the position.

 Question Opening
Write a question that aims to understand the company. Align it with their problem, goal, or need,
to show your interest in helping them.

Example:
Do you need a secretary who can speak Spanish, Japanese, and English fluently and who has
experienced working for a prestigious firm in Makati? If you do, I would like to be considered for
this position.

Middle Paragraph (Information)

1. Indicate your qualifications.

2. Emphasize your educational background.
3. State and describe the job positions you handled, if any.
4. Cite your selling points.

Last Paragraph (Action)

1. Request for action.

2. Ask to be scheduled for an interview that would be convenient for the employer.
3. List all possible contact information for communication purposes.
 SAMPLE JOB APPLICATION LETTER

JOHN FRANCIS G. DUCUSIN

Applicant
San Mateo, Rizal

11 March 2023

Dr. TERESITA C. DELA CRUZ

President
San Mateo Municipal College (SMMC)
San Mateo, Rizal

Thru: Mr. JOHN RAY G. HERNANDEZ

Human Resource Management Officer II
San Mateo Municipal College (SMMC)

Dear Dr. Dela Cruz:

Greetings of peace and ardency in pursuit of academic excellence.

I am writing to apply in San Mateo Municipal College (SMMC) as Private Secretary and Instructor.
I offer significant skills and abilities in the area of Journalism such as in News writing and
Photography. Now, I would like to explore and bring my utmost knowledge to work for the
academe.

My ability to easily adjust to a diverse environment, concise work, meet deadlines has contributed
in my almost two-year experience at work. Also, I firmly believe that I am well-equipped to manage
people as I have experience being the Chairman or President in different organizations during my
college years and also a leader by nature in work.

On the other hand, my friendly and outgoing inclination allows me to interact well-enough with
other staff at all levels, and I pride myself on my ability to be objective at work and to be more
open to learn further from colleagues.

The accompanying resume, Transcript of Records (TOR), and other necessary requirements can
THE CURRICULUM VITAE AND THE RESUME
Letter of Resignation
An employee may decide to resign from his job position.
There are multiple reasons like desire for a better income,
health conditions, change of interests, and others.

Purposes or Reasons for Writing a Resignation

Letter
 A letter of resignation aims to announce your intent to
leave your current position.
 It is a form of respect to hand out the letter in advance
at least two weeks before the expected resignation.
 The resignation letter serves as an official notice of
terminating employment with the company. You might
also need a reference from your past employer.

Writing the Letter of Resignation

1. Provide your reason for resigning.
2. Include the effectivity date.
3. Express appreciation and offer help for smooth
transition
 SAMPLE RESIGNATION LETTER

March 11, 2023

Ms. RACHELLE S. MANUEL

President and CEO
Industrial Light Corporation

Thru: Ms. JOAN CASTUERAS

Human Resource Head III
Industrial Light Corporation

Dear Ms. Manuel / Ms. Castueras:

I am tendering my resignation as Operations Manager from Industrial Light Corporation effective tomorrow, March 12, 2023

In view of this, I am willing to render at least 20 days for transition period.

I have made up my mind to resign and to embrace new opportunities coming ahead. I have applied a scholarship in Australia
to pursue my Masters in Media Studies

Truly, I have learned new ideas and techniques in managing people in media operation which I can bring towards my new
journey that I will undertake.

I had enjoyed working for this company for the past seven years and it was a difficult decision for me to leave. I had gained
good experience working with the diverse employees and learning from them as well.

I wish you and everyone the very best in life and in career as well.

Thank you.

Sincerely,

MATTHEW HERNANDEZ
Operations Manager II
 The Social Business Letters

Social business letters are written to build goodwill and maintain relationships in and out of an organization. Goodwill is described as the positive feeling that people
have toward you. It stems from a relationship which speaks of a company’s fairness and integrity toward its clients, employees, suppliers, community, and even
competitors.

Letter of Invitation
The companies write a letter of invitation-business when they host business visitors from abroad or from the same region or country. The business visitors can be
investors; potential buyers may be conference visitors, business partners, employees of any company, or mere individuals who come for training at the company’s
facilities. If a company is inviting any visitor, a representative of that company must write the letter.

When writing a business invitation letter, you must:

 First of all, to write a business letter one must make sure that all the necessary details like date, time, and venue of the business event are included properly
in the letter.
 The invitation letter should only mention the reason or the purpose of the business event.
 The representative must not forget to mention his name, designation, and the name of the company on whose behalf he is writing the letter.
 State the purpose of the visit and the necessary details regarding it.
 SAMPLE INVITATION LETTER

Mr. JOHN FRANCIS G. DUCUSIN

Chief Operating Officer
Data Analytics Corporation

March 22, 2023

Mr. JAKE DELA CRUZ

Over-all Marketing Supervisor
Business On the Go Inc.

Dear Mr. Dela Cruz:

Greetings in pursuit of business success!

I am cordially inviting you on behalf of the Business On The Go Inc., to be part of the momentous signing
of the memorandum of agreement as the representative of your company on April 15, 2023 at the Manila
Convention Hall, 6pm.

In this event you will also be one of our esteemed guest and we expect that you will meet our company
officials and other notable investors to discuss how to strengthen our business further.

I do hope for your presence in the abovementioned event. Please confirm your attendance through
sending us an email at [email protected] or contact us at 8997-90-80 and look for Ms. Jessa
Cortez my secretary.

Thank you.

Sincerely,
Thank you letter for Business Purposes
A professional thank-you letter is a direct communication to a company or a person at that company, expressing gratitude or appreciation for a past business
interaction. It helps to build and nurture relationships in the business world. With this letter, you are showing gratitude and appreciation for the person's or
company's time, effort, commitment, or collaboration.
You can also write an email instead of a handwritten note. That said, a handwritten letter shows some extra effort and will stand out more since most people
receive many email messages in a day. Still, if you don't have the means to write a formal professional letter, an email is better than nothing! The letter-writing tips
in this guide also explain how to adapt your thank-you for the email medium.
Why Write a Thank-You Letter for Business?
Here are some scenarios when you might write a thank-you letter:
 To a customer, to thank them for choosing your business to collaborate with. They could have chosen a competitor, but they picked you! That loyalty is
worth recognizing.
 To a supplier, to thank them for a package price deal they offered you. This saves your business money — also something worth expressing gratitude for.
 To a business contact, to thank them for referring a customer to you. They helped grow your business — yet another point worth expressing appreciation
for.
 To an employee, to thank them for their ongoing hard work. They are a critical part of your business operations and success, and well worth recognizing.

Letter of Congratulations

A congratulatory letter is written in recognition of achievements, occasions, or simple events in an organization. When writing this, be sure to sound pleasant, genuine, and
appreciative. Focus on the accomplishment and be sincere about it.

Why should you write a congratulation letter?

A congratulations letter can show your awareness of their accomplishment and may help them feel appreciated at work. Here are some reasons to write a
congratulation letter: You may send congratulatory letter within the organization or towards other people or institution.
 Congratulating a colleague on a promotion
 Recognizing an achievement of business partner (individual/company)
 Congratulating a member of your company for receiving an award

Learning Activities
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Assessment/Evaluation
Synchronous Test with time limit.

Link for the quiz will be provided through our group chat. This is a synchronous test with a time limit.

Assignment

Learning Resources

 Leigh, Judith (2004) CVs and Job Application; Oxford: OUP Sarada, M. 2006 The Complete Guide to Resume Writing Sterling Publishing., New Delhi, India