ICAI

Pradhyumna Athreya M
SRO0758127

THE INSTITUTE OF CHARTERED

ACCOUNTANTS OF INDIA
“ICAI BHAVAN”
TIRUPUR- 641607

Project submitted by :
NAME : PRADHYUMNA ATHREYA M
SRO NO : SRO00758127
BATCH : 94

Submitted in partial fulfilment of requirements for

INFORMATION TECHNOLOGY TRAINING,
ICAI, TIRUPUR.

1
ICAI
Pradhyumna Athreya M
SRO0758127

ACKNOWLEDGEMENT

✓ Firstly, I offer my prayers to the almighty for his blessings, care and love
for this and for the times to come and, I would like to thank the Institute
of Chartered Accountants of India for organizing this course which
served as a vibrant platform for learning the dynamic area of computers
relevant to us.

✓ I wish to express my gratitude to the faculty advice for their guidance and
valuable advice during all our classes and for always being generous with
their time in setting us right.

✓ At the completion of my ITT project work in the partial fulfilment of the

requirements to complete the course would like to thank the Institute of
Chartered Accountant of India for keeping this course and making it
extremely convenient for the students to obtain knowledge from the very
renowned institute. I would also like to thank the Southern India regional
Council of ICAI having this platform created for the students helping them
gain new heights in the field of professionalism.

✓ Our special thanks to Chairman CA SENTHILKUMAR K C ,

Vice-chairman CA SONIA KUMARI GUPTA ,
Faculty MR.S.SENTHIL,MCA.,EMBA.

2
ICAI
Pradhyumna Athreya M
SRO0758127

INDEX

1. MICROSOFT WORD 5

2. MICROSOFT EXCEL 17

3. MICROSOFT ACCESS 27

3
ICAI
Pradhyumna Athreya M
SRO0758127

MS WORD 2010

INTRODUCTION:

We can work with WORD 2010’s rich functionality just about anywhere,
using an internet browser, a mobile phone or our desktop computer. Using
MICROSOFT OFFICE MOBILE 2010, we can use our WINDOWS PHONE
7 to work with our files from anywhere. WORD MOBILE 2010 is a part of
office mobile and is already on our WINDOWS PHONE 7 in the office hub, so
we don’t need to download or install anything else to get started.

➢ Shortcut keys to open the word application WinWord.

➢ To close any of the application Alt+ f4
➢ Frequently used commands can be stored in the quick access toolbar. By
default, we have Undo, Redo, Save, Commands.
➢ In the word document, we have 8 tabs i.e., FILE, HOME, INSERT,
PAGELAYOUT, REFERENCES, MAILINGS, REVIEW, VIEW, and
DEVELOPER.

The following are the shortcut keys to open the tabs:

o FILE - Alt+ F
o HOME - Alt+ H
o INSERT - Alt+ N
o PAGELAYOUT - Alt+ P
o REFERENCES - Alt+ S
o MAILINGS - Alt+ M
o REVIEW - Alt+ R
o VIEW - Alt+ W

4
ICAI
Pradhyumna Athreya M
SRO0758127

The following are the shortcut keys used in MSWORD:

SHORTCUT KEYS USED FOR

CTRL+ A SELECT ALL
CTRL+ B BOLD
CTRL+ C COPY
CTRL+ D OPEN FONT DAILOGUE BOX
CTRL+ E CENTRE ALIGNMENT
CTRL+ F NAVIGATION PANE
CTRL+ G GO TO
CTRL+ H REPLACE
CTRL+ I ITALIC
CTRL+ J JUSTIFY ALIGNMENT
CTRL+ K HYPERLINK
CTRL+ L LEFT ALIGNMENT
CTRL+ M LEFT INDENT
CTRL+ N NEW BLANK DOCUMENT
CTRL+ O OPEN AN EXISTING
DOCUMENT
CTRL+ P PRINT
CTRL+ Q REMOVE PARAGRAPH
FROM TEXTING
CTRL+ R RIGHT ALIGHNMENT
CTRL+ S SAVE
CTRL+ T HANGING INDENT
CTRL+ U UNDERLINE
CTRL+ V PASTE
CTRL+ W CLOSEWINDOW
CTRL+ X CUT
CTRL+ Y REDO
CTRL+ Z UNDO

5
ICAI
Pradhyumna Athreya M
SRO0758127

F7 SPELLINGS AND GRAMMAR

CHECK
CTRL+ SHIFT+ > INCREASE FONT SIZE
CTRL+ SHIFT+ < DECREASE FONT SIZE
SHIFT+ F3 CHANGE CASE
CTRL+ SPACEBAR CLEAR FORMATTING
CTRL+ SHIFT+ D DOUBLE UNDERLINE
CTRL+ SHIFT+ W UNDERLINE WORDS ONLY
CTRL+ SHIFT+ + SUPER SCRIPT
CTRL+ = SUB SCRIPT
SHIFT+ F7 THESAURUS
CTRL+ SHIFT+  SHOW OR HIDE
FORMATTING
CTRL+ SHIFT+ C FORMAT PAINTER COPY
CTRL+ SHIFT+ V FORMAT PAINT PASTE

FILE TAB
To click on the FILE tab, we shall either; click on the option FILE or
press ALT+ F4.The FILE tab has the following options:
1. SAVE
2. SAVE AS
3. OPEN CLOSE
4. INFO
5. NEW
6. PRINT
7. SAVE & SEND
8. HELP
9. OPTIONS
10. EXIT

6
ICAI
Pradhyumna Athreya M
SRO0758127

➢ To create a new document, click FILE NEW or press CTRL+ N.

➢ To save a document, click on SAVE on the access toolbar or press
CTRL+ S.
➢ To close a document, either click the FILE CLOSE or press
CTRL+ W.
➢ To open an existing document, click the FILE tab and select the option
OPEN or press CTRL+O.
➢ To print an existing word document, click on FILE PRINT or press
CTRL+ P.

7
ICAI
Pradhyumna Athreya M
SRO0758127

INFO OPTION IN FILE TAB :

HOME TAB
Home tab has the following options:
1. CLIPBOARD
2. FONT
3. PARAGRAPH
4. STYLES
5. EDITING

8
ICAI
Pradhyumna Athreya M
SRO0758127

1. CLIPBOARD:
The MICROSOFT OFFICE CLIPBOARD allows us to copy multiple
text and graphical items from office documents or other programs and paste
them into another office document.

1. FONT:
This group has two set of options: FONT and CHARACTER SPACING.

2. PARAGRAPH:

9
ICAI
Pradhyumna Athreya M
SRO0758127

The tasks that can be performed through PARAGRAPH tab are as follows:
1. Bullets and Numbering
2. Creating a multilevel list
3. Sort
4. Text Alignment
5. Line and Paragraph spacing
6. Borders and Shading
3. STYLES:
STYLES are an efficient way to define the appearance of various text
elements in our document.

A style is automatically created every time we apply unique formatting to text

and Word automatically saves any styles that are being used by the active
document.
• CHARACTER AND PARAGRAPH STYLES
• WORD TEMPLATES
• QUICK STYLES

4. EDITING:
MICROSOFT WORD 2010 provides various options to find and replace
text, formatting, paragraph breaks, page breaks, and other items.

10
ICAI
Pradhyumna Athreya M
SRO0758127

The tasks that can be performed through editing are as follows:

• Find text
• Find other document elements
• More search options
• Find and replace text
• Find and replace specific formatting
• Use wildcards to find and replace text
• To go to a specific page, table or other item

INSERT TAB
This section allows the user to insert a cover page, blank page, tables,
pictures, charts, header, and footer, page numbers, etc. The insert group has the
following options:

1. Pages
2. Tables
3. Illustrations
4. Links
5. Header & footer

11
ICAI
Pradhyumna Athreya M
SRO0758127

6. Text
7. Symbols

DRAW TAB :

1. Drawing tools
2. Stencils
3. Edit
4. Convert
DESIGN TAB :
The design tab has following options :
➢ Themes
➢ Document formatting
➢ Colors
➢ Fonts
➢ Page background

12
ICAI
Pradhyumna Athreya M
SRO0758127

PAGE LAYOUT TAB

The page layout tab has the following options:
➢ Themes
➢ Page setup
➢ Page background
➢ Paragraph
➢ Arrange

REFERENCES TAB
REFERENCES have the following options:
o Table of contents
o Footnotes
o Citations & Bibliography
o Captions
o Index
o Table of authorities

13
ICAI
Pradhyumna Athreya M
SRO0758127

MAILINGS TAB
MAILINGS tab has the following options:
▪ Create
▪ Start mail merge
▪ Write & insert fields
▪ Preview results
▪ Finish

REVIEW TAB
REVIEW tab has the following options:
 Proofing
 Language
 Comments
 Tracking
 Changes
 Compare
 Protect
 One note

14
ICAI
Pradhyumna Athreya M
SRO0758127

VIEW TAB
VIEW tab has the following options:
➢ Document views
➢ Show
➢ Zoom
➢ Window
➢ Macros

DEVELOPER TAB
DEVELOPER has the following options:
o Code
o Add-Ins
o Controls
o XML
o Protect
o Templates

15
ICAI
Pradhyumna Athreya M
SRO0758127

MS-EXCEL

INTRODUCTION :
MS Excel is a commonly used Microsoft Office application. It is a
spreadsheet program which is used to save and analyse numerical data.
In this article, we bring to you the important features of MS Excel,
along with an overview of how to use the program, its benefits and
other important elements.

16
ICAI
Pradhyumna Athreya M
SRO0758127

SPREADSHEET: It is a computer application that stimulates a paper

worksheet. It displays multiple cells that together make up a grid consisting of
rows and columns
TRANPOSING OF DATA:
STEPS:

➢ Firstly, new sheet shall be open.

➢ Enter the data in rows and column which data you want in horizontal
format.
Ex: Name-age , Employee-salary
➢ Drag the curser which data enter in the excel and click the right click a
small table shall be opened click copy, the data shall be copied.
➢ Next, click the curser where the data shall be in vertical format.
➢ In that, right click paste special is their small window shall be opened right
side below corner transpose shall be there, click in that the data shall be in
vertical format.
Computation of salary of employee:

17
ICAI
Pradhyumna Athreya M
SRO0758127

IF FUNCTION

18
ICAI
Pradhyumna Athreya M
SRO0758127

Conditional formatting :
• Data bars – gradient fill
• Duplicate color – green color
• Greater than equal to – light red fill with dark red text

PIVOT TABLE :

19
ICAI
Pradhyumna Athreya M
SRO0758127

GOAL SEEK:
Goal seek will find the right
information when you know the result
you want. It works only for a single
cell and works only when formula is
typed in the cell.

20
 ICAI
Pradhyumna Athreya M
SRO0758127

DATA VALIDATION:

CELL REFERENCES:
In excel we have three types of references. They are :
1. Relative reference
2. Absolute reference
3. Mixed reference

1. RELATIVE REFERENCE :
This is the most widely used type of cell reference in formulas.
Relative cell reference is basic cell reference that adjust and change
when copied or when using autofill.

21
 ICAI
Pradhyumna Athreya M
SRO0758127

2. ABSOLUTE CELL REFERENCE:

When a formula or function is copied or moved to another location , any cell
reference in the formula or function get adjusted as well .However there are
some situations where cell reference inside a formula must always refer to the
same cell.

22
 ICAI
Pradhyumna Athreya M
SRO0758127

3. MIXED REFERENCE:
To create a mixed reference, make part of a cell address absolute and part
relative ,by locking in either the column or the row .

23
ICAI
Pradhyumna Athreya M
SRO0758127

FINANCIAL FUCTIONS:

24
ICAI
Pradhyumna Athreya M
SRO0758127

VLOOKUP () FUCTION:
VLOOKUP function enables us to draw conclusions on the data in
current table with the help of another table.

25
ICAI
Pradhyumna Athreya M
SRO0758127

MS ACCESS

INTRODUCTION TO MS ACCESS 2010 :

An ACCESS database stores its tables in a single file, along with
other objects, such as forms, reports, macros and modules . Databases
created in the ACCESS 2010 format have the file extension .accdb
and database created in earlier access formats have the file extension
.mdb

THE PARTS OF AN ACCESS DATABASE :

1. Tables
2. Forms
3. Reports
4. Queries
5. Macros
6. Modules

26
ICAI
Pradhyumna Athreya M
SRO0758127

OPENING AN ACCESS

TABLE IN DESIGN VIEW

27
ICAI
Pradhyumna Athreya M
SRO0758127

TABLE

QUERY

28
ICAI
Pradhyumna Athreya M
SRO0758127

FORMS IN ACCESS

29
ICAI
Pradhyumna Athreya M
SRO0758127

RELATIONSHIPS IN ACCESS

30
ICAI
Pradhyumna Athreya M
SRO0758127

DECLARATION:
I hereby declare that my Project titled
“MS OFFICE” submitted to ICAI. In partial
fulfilment of the requirement for the completion of
the course “INFORMATION TECHNOLOGY
TRAINING PROGRAMME” is a record of original
work done by me.

PLACE:TIRUPUR Signature

31