Flow Process Process Steps Process output R A C I

Input
1 Vacant post Vacant post claims initiated from DM and or Registered vacant post DM
requisition form, Department Managers; where the vacant positions HR
DBB/OF/051 exist. It is Requested by filling form DBB/OF/051.
• Department Heads (for officer-level roles).
• Top Management (for managerial roles).
Registered vacant The output of this process is DM - _
post, Budget, Staff After the manpower request are verified approved manpower request or
2 and Planning, and DBB against manning and budget by Human rejected manpower request
2-1 recruitment Guide Resource Department it will be forwarded to HR
line, job CEO/DCEO for approval.
When Manpower request rejected the
specification and requester shall be notified with explanation.
description If it is accepted the go to process step 3
3 Defined and Vacant post advertisement notice is prepared based Prepared advert Notice DM
approved vacant on pre-established position requirement. Advertised vacancy notice HR
post Advertising, Vacancy post notice will be floated on
4 Prepared advert selected medias. HR
Vacancy notice
5 Advertised vacancy HR Manager shall receive short listed application Registered list of applicants, DM
notice and other recommended candidate’s application. DBB/OF/052 HR
Only qualified candidate credentials will be received
and
registered.
6 and Registered list of After the due date HR Manager, Department Acceptance of potential DM
6-1 applicants managers and shall to evaluate applicant's candidate or rejection of HR
credentials against the position requirement. Short applicant based on the
listed potential requirement
applicants only shall be goes to the next steps. Those
disqualified will be informed and their documents
will be returned as appropriate
Flow Diagram Description of Recruitment Operating Procedure
Flow Process Input Process Steps Process output R A C I
7 Results of examination,
Potential list of HR Manager is entitled for evaluating Deductive test, on line
candidates and DBB qualified candidates through written test and interview HR
recruitment guide line examination, online test, deductive test
and/or interview. Whenever necessary, the DM
examiners could check back ground and
previous performance, integrity and
commitment of the candidates.
Officer-Level Roles:
• Interviews are conducted jointly by the
Department Head and HR.
• Managerial Roles:
• Interviews are conducted by Top
Management.
8 Results of examination, HR DM
Deductive test, on line test and HR, Manager will provide proposal Candidate Proposal
interview recommendation after evaluating candidates
and approved CEO & Deputy CEO

9 and Candidate Proposal The CEO or Deputy CEO shall approve, List of approved HR GM
9-1 reject or return the recommendation for candidate/s and or list of
further information. If proposal for the list of rejected candidate/s
candidate/s is approved pass to step 10
otherwise notify to the concerned DM and
Candidate/s
10 DM
List of approved candidate/s Offer letter has to be prepared by HR Prepared Offer letter HR
Department and/HR department.
11 Prepared offer letter HR
Offer Letters after it is singed by the CEO or Dispatched records report CEO/
Deputy CEO shall be distributed to the DCEO
concerned Department.

6.2 Abbreviations

A: Accountable
C: Consulted
I: Informed
R: Responsible
DM: Department Manager
CEO: Chief Executive Officer
DCEO: Deputy Chief Executive Officer
HR: Human Resource Department
TL: Team Leader