THE UNITED REPUBLIC OF TANZANIA

PRESIDENT’S OFFICE
REGIONAL ADMINISTRATION AND LOCAL GOVERNMENT

TANZANIA RURAL AND URBAN ROADS AGENCY (TARURA)

CONTRACT No. AE/029/2019/2020/HQ/CR/05

CONSULTANCY SERVICE FOR CONSTRUCTION OF GOVERNMENT

CITY ROADS TO BITUMEN STANDARD (40KM)

MONTHLY PROGRESS REPORT No. 20

SEPTEMBER 2021

Afrisa Consulting Ltd China Henan International

Plot 274, Block D, Bagamoyo Road, Kunduchi Cooperation Group Co. LTD
P.O. Box 66607 P O Box 75026
DAR ES SALAAM DAR ES SALAAM
TANZANIA TANZANIA
T: +255 22 277 3585 T: +255 742422779
E: [email protected] E: [email protected]

REPORT NUMBER: AFTZ038 / R25 - REVISION: 00

______________________________________________________________________________
ERB Reg. No. 139,27/09/2011 MPR 20
Construction of Government City Roads to Bitumen Standard(40km) Monthly Progress Report MPR No. 20
Contract No.: AE/092/2019/2020/HQ/CR/05 September 2021

CONTROLLED DOCUMENT

Document No: AFTZ038/R25/Rev 00

Status: FINAL Copy 1
No:
Name Signature Date
Prepared by: HILARY RUGARABAMU HR 2021-10-15
Checked: RICHARD T. MUYAMBO RTM 2021-10-15
Approved: JONATHAN NTONI JN 2021-10-15
Client Accepted:

Revision Record
Rev Date By Summary of Changes Chkd Aprvd
.

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Contract No.: AE/092/2019/2020/HQ/CR/05 September 2021

TABLE OF CONTENTS

TABLES................................................................................................................................................................4
A. EXECUTIVE SUMMARY..........................................................................................................................6
A.1.PROGRAMME & PROGRESS..................................................................................................................7
A.1.1. PROGRAMME............................................................................................................................................7
A.1.2. WORKS PROGRESS SUMMARY....................................................................................................................7
A.1.3. MOBILISATION STATUS & PHYSICAL PROGRESS........................................................................................8
A.2.1. CONTRACT PRICE...................................................................................................................................12
A.2.2. CURRENT MONTH’S IPC........................................................................................................................12
A.2.3. CASHFLOW FORECAST............................................................................................................................12
A.3.MAIN ISSUES, RISKS & RECOMMENDATIONS..............................................................................13
A.4.CONSULTANTS MANAGEMENT.........................................................................................................13
B. MAIN REPORT..........................................................................................................................................16
B.1. PROGRAMME & PROGRESS................................................................................................................16
B.1.1. DESCRIPTION OF WORKS........................................................................................................................16
B.1.2. CONTRACTORS MOBILISATION/ESTABLISHMENT......................................................................................18
B.1.3. ENGINEERS CAMP & FACILITIES/ESTABLISHMENT...................................................................................18
B.1.4. MATERIAL SOURCES...............................................................................................................................18
B.1.5. PROGRESS OF MAJOR ACTIVITIES...........................................................................................................18
B.1.5.1. CLEARING & GRUBBING......................................................................................................................19
B.1.5.2. COMMON EXCAVATION........................................................................................................................20
B.1.5.3. G3 FILL...............................................................................................................................................21
B.1.5.4. G7 IMPROVED SUBGRADE....................................................................................................................23
B.1.5.5. G15 IMPROVED SUBGRADE..................................................................................................................25
B.1.5.6. PIPE CULVERTS...................................................................................................................................26
B.1.5.7. BOX CULVERTS....................................................................................................................................28
B.1.5.8. U-DRAINS............................................................................................................................................29
B.1.5.9. OPEN DRAINS......................................................................................................................................30
B.1.5.10. KERBSTONES......................................................................................................................................31
B.1.5.11. PAVING BLOCKS.................................................................................................................................32
B.1.5.12. C1 STABILISED SUBBASE....................................................................................................................33
B.1.5.13. CRR CRUSHED STONE BASE..............................................................................................................34
B.1.5.14. PRIME COAT......................................................................................................................................35
B.1.5.15. ASPHALT............................................................................................................................................36
B.1.6. MAJOR ACTIVITIES PLANNED FOR THE FORTHCOMING MONTH..............................................................37
B.1.7. SERVICES (UTILITIES).............................................................................................................................37
B.2. SOCIAL, ENVIRONMENTAL AND HEALTH & SAFETY................................................................38
B.2.1. ENVIRONMENTAL & SOCIAL MANAGEMENT ISSUES.................................................................................38
B.2.2. STD HIV/AIDS AND CORONA VIRUS ALLEVIATION MEASURES IMPLEMENTATION................................38
B.2.3. WORKER EMPLOYMENT..........................................................................................................................38
B.2.4. HEALTH AND SAFETY MANAGEMENT.......................................................................................................38
B.3. CONTRACT ADMINISTRATION..........................................................................................................39
B.3.1. DESIGN REVIEW STATUS.........................................................................................................................39
B.3.2. DELAYS, DISRUPTION & FRUSTRATIONS.................................................................................................39
B.3.3. SUBCONTRACTORS..................................................................................................................................39

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B.3.4. QUALITY CONTROL & TESTING...............................................................................................................39
B.3.4.1 Quality (Number of tests undertaken)............................................................................................40
B.3.5. VARIATIONS............................................................................................................................................40
B.3.6. Claims & Disputes.........................................................................................................................41
B.3.7. Contractors Monthly Report..........................................................................................................41
B.4. CONTRACTOR’S PAYMENT & CASHFLOW....................................................................................42
B.4.1. PAYMENTS..............................................................................................................................................42
B.4.2. OUTSTANDING PAYMENTS.......................................................................................................................42
B.4.3. CASHFLOW.............................................................................................................................................42
B.5.RISKS & EARLY WARNINGS................................................................................................................44
B.6. MISCELLANEOUS...................................................................................................................................44
B.6.1. SPECIAL MEETINGS................................................................................................................................44
B.6.2. VISITORS …………………………………………………………………………………………………………..44
C. APPENDICES...............................................................................................................................................45
APPENDIX 2: CONTACT LIST.............................................................................................................................48
APPENDIX 3: CONTRACT INFORMATION.........................................................................................................49
3.1 Consultants........................................................................................................................................49
3.2 Contractors....................................................................................................................................50
CONSULTANT ORGANOGRAM.............................................................................................................................51
4.2 Contractor’s Site Organogram......................................................................................................52
APPENDIX 5: PROGRAMME & PROGRESS......................................................................................................54
5.1 Updated Programme.....................................................................................................................54
5.2 Visual Progress Chart...................................................................................................................54
5.3 Planned versus Actual Quantity Status..........................................................................................54
APPENDIX 6: CONTRACTORS MOBILISATION..................................................................................................55
6.1 Key Staff.........................................................................................................................................55
6.2 Expatriate Staff..............................................................................................................................55
6.3 Local Labour Resource..................................................................................................................55
6.4 Plant & Equipment – Summary Mobilisation................................................................................55
6.5 Plant & Equipment – Utilisation for August 2021........................................................................55
APPENDIX 7: SOCIAL, ENVIRONMENTAL AND HEALTH & SAFETY...................................................................56
7.1 Environmental Management Framework & Staffing.....................................................................56
7.2 Environmental Safety & Waste Management................................................................................57
7.3 Environmental Protection..............................................................................................................58
7.4 Health & Safety Management Framework,...................................................................................59
7.5 Site Safety & Accident Reporting...................................................................................................60
7.6 Rainfall Data..................................................................................................................................61
APPENDIX 8: SCHEDULE OF SUBCONTRACTORS...............................................................................................62
APPENDIX 9: REGISTER OF CONSULTANTS CORRESPONDENCE......................................................................63
9.1 Sent to Contractor and to Employer..............................................................................................63
9.2 Received from Contractor and from Employer..............................................................................63
APPENDIX 10: SCHEDULE OF VARIATIONS.......................................................................................................64
APPENDIX 11: SCHEDULE OF CLAIMS.............................................................................................................65
Appendix 12: Contractors Payment & Cashflow......................................................................................66
12.1 Contractors Payments..........................................................................................................................66
12.2 Contractors Cashflow in Percentage.............................................................................................67
APPENDIX 13: MINUTES OF MEETINGS...........................................................................................................68
13.1 Current Month Progress Meeting (Draft)....................................................................................68
13.2 Current Planning Meeting (Draft)...............................................................................................68
APPENDIX 14: PHOTOGRAPHIC RECORDS...............................................................................................69

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TABLES

1TABLE A.1.3: Mobilisation Status & Physical Progress..........................................................................................9

2TABLE A.2.1: Contract Price Variables................................................................................................................. 12
3 TABLE A.3 Key Issues Risk Mitigation Reported in this
Month……………………………………………………....13
4 TABLE A.4.: Consultant Kay Staff........................................................................................................................ 15
5 TABLE A.4.9: List of Site Instructions in February 2021......................................................................................15
6 TABLE B.1.1: Technical Characteristics & Physical Output Indicators................................................................17
7 TABLE B.1.5.1: Clearing & Grubbing Progress.................................................................................................... 17
8 TABLE B.1.5.2 :Common Excuvation Progress................................................................................................... 20
9 TABLE B.1.5.3: G3 Fill Progress.......................................................................................................................... 27
10 TABLE B.1.5.4: G7 Improved Subgrade Progress............................................................................................. 24
11 TABLE B.1.5.5: G15 Improved Subgrade Progress........................................................................................... 25
12 TABLE B.1.5.6: Pipe Culverts Progress............................................................................................................. 27
13 TABLE B.1.5.7: Box Culverts Progress.............................................................................................................. 27
14 TABLE B.1.5.8: U-Drains Progress.................................................................................................................... 24
15 TABLE B.1.5.9: Open-Drains Progress.............................................................................................................. 25
16 TABLE B.1.5.10: Kerbstones Progress.............................................................................................................. 27
17 TABLE B.1.5.12: C1 Progress........................................................................................................................... 20
18 TABLE B.1.5.13: CRR Progress........................................................................................................................ 30
19 TABLE B.1.5.14: Prine Coat Progress............................................................................................................... 31
20 TABLE B.1.5.15: Asphalt Progress.................................................................................................................... 32
21 TABLE B.3.4.1: Summary of Variaous Tests in the Month of Feb.021..............................................................36
22 TABLE B.3.5.1: Variations................................................................................................................................. 36
23 TABLE B.3.7: Contractor’s Monthly Progress Report........................................................................................37
24 TABLE B.4.1: Contractor’s Payments & Cashflow............................................................................................. 38

CHARTS

1CHART B.1.5.1: Clearing & Grubbing Progress................................................................................................... 19

2CHART B.1.5.2 Common Excavation Progress................................................................................................... 21
3 CHART B.1.5.3 G3 Fill Progress......................................................................................................................... 23
4CHART B.1.5.4 G7 Improved Subgrade Progres................................................................................................. 24
5CHART B.1.5.5 G15 Improved Subgrade Progress............................................................................................. 26
6CHART B.1.5.6 Pipe Culvert Progress................................................................................................................. 27
7CHART B.1.5.7 Box Culvert Progress.................................................................................................................. 28
8CHART B.1.5.8 U-Drains Progress...................................................................................................................... 28
9CHART B.1.5.9 Open-Drains Progress................................................................................................................ 28
10CHART B.1.5.10 Box Kerbstones Progress....................................................................................................... 28
11CHART B.1.5.12 C1 Progress........................................................................................................................... 28
12CHART B.1.5.13 CRR Progress...................................................................................................................... 30
13CHART B.1.5.14 Prime Coat Progress............................................................................................................ 31
14CHART B.1.5.15 Asphalt Progress................................................................................................................... 32

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15CHART B.4.3 Contractors’s S-Curve Cashfow................................................................................................. 39

ABBREVIATIONS
DPr Director of Projects

DRR Design Review Report

EOT Extension of Time

ERB Engineers Registration Board

ESMP Environmental and Social Management Plan

HIV/AIDS Human Immunodeficiency Virus/Acquired Immunodeficiency Syndrome

H&S Health and Safety

HSMP Health and Safety Management Plan

IEC Information, Education and Communication

JV Joint Venture

PE Project Engineer

PPE Personal Protection Equipment

PM Project Manager

RE Resident Engineer

SC Supervising Consultant

STDs Sexually Transmitted Diseases

TARURA Tanzania RURAL AND URBAN ROADS AUTHORITY

TOR Terms of Reference

TZS Tanzanian Shillings

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A. EXECUTIVE SUMMARY

The report forms part of the Consultancy Services for Construction Supervision of Government City Roads to
Bitumen Standard (51.2km), Lot I and II in Dodoma. This is the supervision consultant’s monthly progress report
No. 20 which provides an update on the Contractors and Consultants activities undertaken during the reporting
period; 1st of September 2021 to 30th of September 2021.

The road project is located in the outskirts of Dodoma City about 17Km from the City Centre along Dodoma –
Morogoro road. The implementation of the project is intended to upgrade the Government City roads from
gravel/earth standard to bitumen standard.

Government City roads were opened in April 2019. Some sections of the roads (about 22Km) were built to gravel
standard while the rest are in earth condition. Maintenance operations carried out now on the roads are Routine &
Recurrent Maintenance, involving re-gravelling, grading, and de-silting of drainage structures.

Detailed Engineering Design and Preparation of Tender Documents for the upgrading of Government City roads
to bituminous standard was done in-house by TARURA Staff in collaboration with Individual Consultants. The
design was completed in May 2019.

The Government City Roads are designed to be built as Dual Carriage Way over a length of 22.4 Km and as
Single Carriage Way over a length of 28.8Km. The Pavement is designed using the Ministry of Works Pavement
and Materials Design Manual 1999 (PMDM) while Geometric design is designed using the Road Geometric
Design Manual by the Ministry of Works, 2011.
The design has resulted into the following pavement including improved subgrade layers: -
 50 mm Asphalt Concrete
 150mm CRR Base Course
 200mm Subbase C1

The major contractual milestones achieved to date are:

1. The Works Contract with China Henan International Corporation was signed on the 15th of October 2019.
2. The Supervision of Construction Contract with Afrisa Consulting Ltd was signed on the 6 th of January
2020.
3. The Contractor was given Site Possession on the 9th of January 2020.
4. The Instruction to Commence Works was issued on the 22nd of January 2020.
5. February the 1st 2020 was set as the Works Commencement Date
6. The Kickoff Meeting was held on the 6th of February 2020.
7. The Contractor handed over the Project Vehicles to the Engineer (1 Toyota Prado Station Wagon and 4
Toyota Double Cab Pick-ups) on the 2nd and 15th of May 2020.
8. Sixteen Site Progress Meetings have been held to date.
9. Eight Technical Meetings have been held to date.
10. The Late President of the United Republic of Tanzania, Dr John Pombe Magufuli laid the Foundation
Stone for the Project on the 11th of June 2020.
11. The Consultant submitted the Design Review Report on 30 June 2020
12. The Contractor handed over the Engineer’s Office and Laboratory to the Engineer. The Engineer
occupied the Offices and Laboratory on the 25th of July 2020.
13. The Contractor handed over Survey Equipment to the Engineer on the 4th of August 2020.
14. The Contractor handed over two nuclear density gauges to the Engineer which is part of the Engineer’s
Laboratory Equipment on 7th December 2020.
15. SP12.5 Asphalt Superpave production commenced on the 11th of December 2020.
16. Training for TARURA Laboratory Technicians started on 11th February 2021.
17. The Contractor handed over Laboratory Equipment to the Engineer on the 18th of March 2021.
18. Training of TARURA Engineers on Superpave Hot Mixed Asphalt Design from 27th to 30th April 2021
19. The Intended Completion date was 31st of July 2021
20. The Employer granted the Contractor Extension of Time on the 9th of July 2021
21. The New Completion Date is 31st of December 2021

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A.1. Programme & Progress

The summary of the Progress of Works is based on the Revised Construction Program Revision 1.

A.1.1. Programme

a. The Contractor submitted the Revised Construction Programme Rev 01 under GCC Clause 34.1 on the
23rd of June 2020.The Resident Engineer approved the Revised Construction Programme on the 26 th of
June 2020.

b. The contract commencement date was 1st of February 2020

c. The original contract completion date was 31st July 2021.

d. The new contract completion date is 31st of December 2021

e. The Contractor submitted an Updated Construction Program Rev02 to reflect the Extension of Time and
a new completion date of 31st of December 2021. This was approved by the Consultant on the 23 rd of July
2021.
(Refer to Appendix 5.1 for abbreviated GCC clause 34.1 programme which shows the progress (%
completed of current activities including the critical activities).

A.1.2. Works Progress Summary

Summary of the Works Progress achieved against planned compared with time lapsed according to the Approved
Construction Program Rev 1 is as follows:

a. Physical Progress

According to the Updated Construction Programme Rev 2. Time Lapsed is 87% (20 months out of 23 months
total)

Overall Works Progress (Including General Items) is 85% Achieved against 88% Planned. The Slippage is
3%. The Contractor is behind program.

Permanent Works Progress (Excluding General Items) is 83% Achieved against 88% Planned. The
Contractor is behind program and the slippage is 5%. The items of Permanent Works that are behind
schedule are:

 Concrete Lined Open Drains

 Kerbstones

 Walkways

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Financial Progress
Sixty Two Percent (62%) of the Contract Value has been spent to date, and the Expenditure on the on the works
Contract is detailed below:
1. Total Advance Amount was TZS 13,217,046,907.02 and this was fully paid on the 11th of March 2020.
2. Total Amount Certified is TZS 69,504,888,837.35
3. Total Amount paid to date including Advance is TZS 54,697,624,061.97
4. Total Amount Outstanding is TZS 14,807,264,775.38

Seventy-One (71%) of the Contract Value has been spent to date, and the summary of the Supervision Contract
Expenditure is shown below:
1. Total Amount Invoiced: TZS 931,035,023.11
2. Total Amount Paid to Consultant: TZS 706,586,958.27
3. Total Amount Outstanding to Consultant: TZS 224,448,064.84

A.1.3. Mobilisation Status & Physical Progress

The summary of Mobilisation Status & Physical Progress of main activities is listed in Table A1.3 below. The
progress noted is physical ‘measured as seen’. The comparison of the planned monthly progress versus that
achieved for the reporting month is listed in relation to the Works planned for the forthcoming month. The total
progress to date is the cumulative progress represented as a proportion of the Works for the associated BoQ
section.

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1. TABLE A.1.3: Mobilisation Status & Physical Status

PHYSICAL CUMULATIVE PROGRESS

S/N ITEM
% Planned % Achieved Total Qty Planned Qty Achieved Qty Unit
PERMANENT WORKS PROGRESS (Excluding General Items) 88% 83% Slippage -5%
1 GENERAL REQUIREMENTS & PROVISIONS 106% 106% 106 106 %
2 STRUCTURAL WORKS 100% 99% 100 99 %
a Prefabrication of Pipe Culverts 100% 100% 100 100 %
b Construction of Pipe Culverts 100% 93% 106 106 99 No.
c Structures - Box Culverts 100% 100% 10 10 10 No.
d Service Ducts 100% 100% 3,520 3,520 3,520 m
e Additional Service Ducts 107% 107% 7,297 7,297 7,297 m
f Total for Service Ducts 207% 207% 10,817 10,817 10,817 m

3 EARTHWORKS & PAVEMENT LAYERS OF GRAVEL OR CRUSHEED STONE 99% 99%

a Clearing, Grubbing & Removal of Topsoil 100% 100% 51.20 51.20 51.2 km
b Common excavation to spoil 100% 100% 182,321 182,321 182,321 m3
c Additional Common Excavation 72% 72% 131,594 131,594 131,594 m3
Total for Common Excavation 172% 172% 313,915 313,915 313,915 m3
d Rockfill 100% 100% 1,045 1,045 1,045 m3
e G3 Fill 100% 100% 346,311 346,311 346,311 m3
f Additional G3 Fill 96% 86% 331,255 331,255 299,271 m3
Total for G3 Fill 196% 186% 677,566 677,566 645,582 m3
g G7 Improved Subgrade 100% 98% 51.2 51.2 50.2 km
h G15 Improved Subgrade 100% 98% 51.2 51.2 50.2 km
i Stabilized Subbase Layer 95% 97% 51.2 48.6 49.7 km
j Crushed Aggregate Base Course 91% 92% 51.2 46.6 47.1 km
4 BITUMINOUS LAYERS & SEALS 80% 85%
a Prime Coat 82% 92% 51.2 42.0 47.1 km
b Bituminous Base Course and Asphalt Concrete Surfacing 79% 79% 51.2 40.4 40.4 km
5 OPEN & COVERED DRAINS 85% 76% -
a Covered Concrete Lined Drains 100% 100% 21,948.0 21,948 21,948 km
b Open Concrete Lined Drains 60% 35% 56.0 33.6 19.6 km
6 CONCRETE KERBING & WALKWAYS 59% 15%
a Kerbing 62% 20% 242 150 48.4 km
b Walkway 57% 10% 91,599 52,211 9,160 m2
7 ANCILLARY ROADWORKS 14% 2% -
a Supply, install, test and commission Street Lights 15% 6% 1,409.0 211.4 84.5 No.
b Landscaping & Grassing 15% 0% 1,000.0 150.0 - m2
c Road Signs 15% 0% 853.0 128.0 - No.
d Road Markings 0% 0% 181.0 - - km

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a. Relocation of Existing Utilities

The relocation of TANESCO electricity poles is at 100% complete.
The relocation of DUWASA chambers and water pipes is 60% complete.
All chambers are still to be constructed and there are still some outstanding pipes to be relocated.

b. EARTH WORKS

The Progress on Earthworks is on schedule as detailed in the progress table.

Clearing & Grubbing

This activity is 100% complete. The Contractor completed clearing and grubbing works ahead of schedule.

Common Excavation
The overall percentage achieved on this item is 172% against the Design Review Estimate quantities. The
amount of common excavation increased due to unexpected unsuitable material and the high-water table
encountered in the southern section mainly on the Primary Roads. This condition has also been encountered
in the Northern Section.

G3 Fill
The cumulative quantity done to date is 645,582 cubic metres against a Design Review Quantity of 346,311
cubic metres. The percentage cumulative progress is 186%.

G7 Improved Subgrade
The cumulative quantity done to date is 50.2km out of a total of 51.2km. The percentage cumulative progress
is 98% versus a planned of 100%.

G15 Improved Subgrade

The cumulative quantity done to date is 50.2 km out of a total of 51.2km.The percentage cumulative progress
is now at 98% versus a planned of 100%. The Contractor is on schedule.

c. PAVEMENT LAYERS

Progress on Pavement Layers is on schedule.

C1 Cement Stabilised Subbase Layer

The cumulative quantity done to date is 50km out of a total of 51.2km. The percentage cumulative progress
is 97% versus a planned of 95%. The Contractor is 2% ahead of schedule.

CRR Crushed Aggregate Base Course

The cumulative quantity processed and compacted to date is 47km out of a total of 51.2km. The percentage
cumulative progress is 92% versus a planned of 91%. The Contractor is 1% ahead of schedule.

d. BITUMINOUS LAYERS

This activity is ahead of schedule.

Prime Coat
The cumulative quantity done to date is 47km out of a total of 51.2km.The percentage cumulative progress is
92% versus a planned of 82%. The Contractor is ahead of schedule on this activity.

Asphalt
The cumulative quantity done to date is 40km out of a total of 51.2km. The percentage cumulative progress
is 79% versus a planned of 79%. The Contractor is on track on this activity.
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e. STRUCTURAL WORKS

Pipe Culverts

The Contractor has constructed 99 out of 106 Pipe Culverts to date. This activity is 93% complete. The
Contractor is behind on this activity.

Box Culverts
This activity is 100% complete.

Service Ducts
This activity is 100% complete.

Subsoil Drains
The Contractor has installed 27% (454m out of 1654m) of the proposed subsoil drains on Roads B18 & C1.

f.COVERED DRAINS & OPEN DRAINS

Covered Drains
The cumulative progress on this item is 100% (21.9km).
Open Drains
The Contractor has constructed 19.6km out of 56km. The cumulative progress is 35% versus a planned of
60%. The Contractor is 25% behind on this activity.

g. KERBSTONES & PAVING BLOCKS

Kerbstones
The cumulative progress on this item is 48.4km (20%) out of a planned of 150Km (62%). The Contractor is
42% behind on this activity.

Paving Blocks
The cumulative progress on this item is 9,160sqm (10%) out of a planned of 52,211sqm (57%). The
Contractor is 47% behind on this activity.
Refer to Appendix 5.2 Visual Progress Chart.
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A.2. Financial Status

The financial status for this project is summarised as follows:

A.2.1. Contract Price

The Contract price is TZS88,113,646,046 - 80. See details in Table A.2.1 below. In the Variations Report
submitted to the Employer on 12 September 2020, all Variations or Increase in Quantities of certain Items
would be paid either through Contingencies or Savings from other Items. The Contract Price would not be
affected by the Variations. The interest on Late Payments Claimed to date is TZS 856,366,555.83 and this
would increase the Contract Price by the same amount.

PREVIOUS CURRENT MONTH CUMULATIVE

CONTRACT PRICE VARIABLE
(TZS) (TZS) (TZS)

CHANGE IN BOQ QUANTITIES - -

VARIATIONS - -

PRICE ADJUSTMENT - -

CHANGES IN LEGISLATION - -

CLAIMS - -

INTEREST ON DELAYED PAYMENT 688,281,290.32 168,085,265.51 856,366,555.83

ADDENDUM TO CONTRACT - TBA

ADJUSTMENT TO CONTRACT PRICE - TBA

ADJUSTED CONTRACT PRICE - TBA

TABLE A.2.1: Contract Price Variables

A.2.2. Current Month’s IPC

The Contractor submitted an IPC No.8 amounting to TZS 5,610,171,507.96 in this reporting month. This
was certified on the 29th of September 2021.

A.2.3. Cashflow Forecast

According to the contractor’s current cashflow forecast (approved together with the revised program rev 2
on the 23rd of July 2021) the cumulative planned was TZS 60.756 billion (with retention) versus an actual
of TZ 56.29billion (with retention). The actual cashflow 64% versus a planned of 69%.
(Refer to Appendix 12.2 for contractor’s cashflow status)
Construction of Government City Roads to Bitumen Standard(40km) Monthly Progress Report MPR No 20
Contract No.: AE/092/2019/2020/HQ/CR/01 September 2021

A.3. Main Issues, Risks & Recommendations

The consultants’ recommendations in mitigating the risks arising from key issues that affect the progress, time for
completing, contract price, environmental & quality of Works, is summarised in Table C below:

KEY ISSUE RISK MITIGATION

Relocation of Existing Damage to roadworks if the water 40% of DUWASA relocation works is still
Services - DUWASA pipes under the roads are not outstanding. Assistance from the Prime
chambers and water relocated into the provided service Minister’s Office has been sought and
pipes. ducts. TANESCO have resumed works. DUWASA
is in the process of engaging a Subcontractor
to construct the chambers.

Delayed Progress on The Open Drains fall on the critical The Contractor has been advised to expedite
Construction of Drainage path of the Construction Program construction of open drains, kerbstone, and
Works: Open Drains, and if delayed will result in Delay to walkways by increasing resources in various
Kerbstones & Walkways the Intended Completion Date. The correspondences and site progress &
completed roadworks stands the planning meetings. The Contractor in Site
risk of being damaged by the rains Progress Meeting No.19 promised to bring in
if the open drains are not 3 more teams for open drains and increase
completed before the rainy season. the subcontractor’s team on paving blocks.
Installation of kerbstones and
paving blocks for walkways have
also fallen on the critical path and
they would affect the intended
completion date.

3 TABLE A.3: Key Issues, Risk Mitigation Reported in this Month

A.4. Consultants Management

1. Consultant Key Staff are as follows.

4 TABLE A.4: Consultants Key Staff

2. Technical/Planning Meetings
A Planning Meeting was held on the 22nd of September 2021.
3. Monthly Progress Meetings & Site Meetings
Nineteen Monthly Progress Meetings have been held to date and Monthly Progress Meeting No.19 was
held on the 30th of September 2021 at the Contractor’s Site Office at Mtumba at 0900Hrs.
Construction of Government City Roads to Bitumen Standard(40km) Monthly Progress Report MPR No 20
Contract No.: AE/092/2019/2020/HQ/CR/01 September 2021

4. Reports
The Consultant has submitted the following reports according to the Terms of Reference:
a. AFTZ038/R01 – Inception Report was submitted on 21 February 2020

b. AFTZ038/R02 – Quality Assurance Report was submitted on the 9 th of March 2020.

c. AFTZ038/R03 – Monthly Progress Report No. 1 for the month of February 2020 was submitted on the 15 th of
March 2020

d. AFTZ038/R04 – Monthly Progress Report No.2 for the Month of March 2020 was submitted on the 15 th of April
2020

e. AFTZ038/R05 – Monthly Progress Report No. 3 for the Month of April 2020 was submitted on the 15 th of May 2020

f. AFTZ038/R06 – Design Review Report

g. AFTZ038/R07 – Monthly Progress Report No.4 for the Month of May 2020 was submitted on the 15 th of June 2020

h. AFTZ038/R08 – Monthly Progress Report No.5 for the Month of June 2020 was submitted on the 15 th of July 2020

i. AFTZ038/R09 – Monthly Progress Report No.6 for the Month of July 2020 was submitted on the 15 th of August
2020

j. AFTZ038/R10 – Monthly Progress Report No.7 for the Month of August 2020 was submitted on the 15 th of
September 2020

k. AFTZ038 – Variations Report was submitted on the 10th of September 2020

l. AFTZ038/R11 – Monthly Progress Report No.8 for the Month of September 2020 was submitted on the 15 th of
October 2020

m. AFTZ038/R12 – Monthly Progress Report No.9 for the Month of October 2020 was submitted on the 15 th of
November 2020

n. AFTZ038/R13 – Monthly Progress Report No.10 for the Month of November 2020 was submitted on the 15th of
December 2020

o. AFTZ038/R14 – Monthly Progress Report No.11 for the Month of December 2020 was submitted on the 15th of
January 2021

p. AFTZ038/R15 – Monthly Progress Report No.12 for the Month of January 2021 was submitted on the 15th of
February 2021

q. AFTZ038/R16 – Monthly Progress Report No.13 for the Month of February 2021 was submitted on the 15th of
March 2021

r. AFTZ038/R17 – Monthly Progress Report No.14 for the Month of March 2021 was submitted on the 15th of April
2021

s. AFTZ038/R18 – Monthly Progress Report No.15 for the Month of April 2021 was submitted on the 15th of May
2021

t. AFTZ038/R19 – Monthly Progress Report No.16 for the Month of May 2021 was submitted on the 15th of June
2021

u. AFTZ038/R20 – 50% report was submitted on the 15th of June 2021

v. AFTZ038/R21 – Monthly Progress Report No.17 for the Month of June 2021 was submitted on the 15th of July
2021

w. AFTZ038/R22 – Stormwater Final Discharge Report on the 9 th of August 2021

x. AFTZ038/R23 – Monthly Progress Report No.18 for the Month of July 2021 was submitted on the 15th of August
2021

y. AFTZ038/R24 – Monthly Progress Report No.19 for the Month of August 2021 was submitted on the 15th of
September 2021

5. Measurements
Measurements ongoing in preparation for IPC No.9.
Construction of Government City Roads to Bitumen Standard(40km) Monthly Progress Report MPR No 20
Contract No.: AE/092/2019/2020/HQ/CR/01 September 2021

6. Quality
During the period of this report NO new Borrow Pit has been investigated nor tested. Production of SP12.5
Asphalt Aggregates, Concrete Aggregates and CRR Aggregates are ongoing at Chinangali II Quarry and
Crusher Plant. Sub-Contractors are out-sourcing concrete aggregates.
C1/CM Cement Treated Layers constructed in the Northern Section. CRR Production and Construction for
Secondary Roads in the Northern Section were done. SP12.5 HMA Concrete Wearing Course production
along various Roads.
MC 70 Prime Coat and Production of Concrete/Precast elements and Concrete Open line drains did take
Place.
7. Administration
Correspondences to the Employer, to the Contractor, from the Employer and from the Contractor for this
reporting month are listed in Appendix 9.
8. Site Instructions
Nil
5 TABLE A.4.9: List of Site Instructions in September 2021

9. Drawings
Nil
10. Notices
Nil
Construction of Government City Roads to Bitumen Standard(40km) Monthly Progress Report MPR No 20
Contract No.: AE/092/2019/2020/HQ/CR/01 September 2021

B. MAIN REPORT

B.1. PROGRAMME & PROGRESS

The main activities undertaken in the reporting month are:

a. G7 & G15 Improved Subgrade – Northern Section(US Embassy)

b. C1 Layer Construction – Northern Section
c. CRR Layer Construction – Northern Section
d. MC70 Prime Coat Spraying – Southern Section & Northern Section
e. Superpave Asphalt – Southern Section
f. G15 & CRR layers on Cycle Lanes and Walkways – Primary Roads – Southern Section
g. Construction of Plot Access Pipe Culverts – Southern Section
h. Installation of Kerbstones – Southern Section
i. Construction of Open Drains & Catchwater Drains – Southern Section
j. Installation of Paving Blocks – Southern Section
k. Installation of Streetlights – Southern Section

The Contractor continues to maintain the Engineer’s Office and Laboratory until these structures are
handed over to client at the end of the Contract. The Contractor continued with Pavement Layers in the
Northern Section. Construction of Open Drains/Catchwater Drains on Secondary & Primary Roads
continued in the southern section. The installation of kerbstones and paving blocks was done on the
southern section secondary and primary roads.

B.1.1. Description of Works

The works comprise of construction of 51.2km roads to bitumen standard, Dual Carriage Way over a length
of 22.4 Km and as Single Carriage Way over a length of 28.8Km. The Pavement is composed of the
following layers including improved subgrade layers: -
 50 mm Asphalt Concrete
 150mm CRR Base Course
 200mm Subbase C1
The works also include construction of the following:
 Construction of associated drainage works (concrete lined open catchwater drains, covered concrete
lined ditch drains, pipe culverts and box culverts)
 Construction of concrete block paved sidewalk.
 Road Signs and Road Markings
 Installation of Street Lights
 Installation of Traffic Lights
 Landscaping
(See Table B1.1 below for a detailed description of the technical characteristics.

The project is being carried out in the vicinity of existing and functioning Government offices and there is
need to accommodate the public traffic and community at large to minimize any disruptions to normal traffic
flow and community activities.

(See Appendix 1 for Project Location)

Construction of Government City Roads to Bitumen Standard(40km) Monthly Progress Report MPR No 20
Contract No.: AE/092/2019/2020/HQ/CR/01 September 2021

FORECAST QTY
ELEMENT/ACTIVITY/ITEM UNIT BOQ OTY REVISED BOQ OTY
TO COMPLETION
Project Road Length km 51.20 49.80 49.80
Section Length
Lot 1 Primary Roads (Dual) km 22.40 22.40 22.40
Lot 2 Secondary Roads (Single) km 28.80 27.40 27.40
Carriageway Width
Dual m 14.00 14.00 14.00
Single m 7.00 7.00 7.00
Bike Lane Width
Dual m 2.71 2.40 2.40
Single m 2.71 2.40 2.40
Walkway Width
Dual m 1.50 1.20 1.20
Single m 1.50 1.20 1.20
Earthworks
Common Excavation m3 69,680.00 182,321.00 320,000.00
G3 Fill m3 280,730.00 346,311.00 670,000.00
G7 Improved Subgrade (150mm) m3 97,890.00 78,932.00 119,036.00
G15 Improved Subgrade (150mm) m3 109,510.00 119,036.00 119,036.00
Pavement
C1 Sub base (200mm) m3 102,520.00 97,382.00 97,382.00
CRR Base (150mm) m3 83,725.00 80,026.00 80,026.00
Asphalt Concrete Surfacing -
SP12.5 Superpave (30mm to 50mm) m3 25,480.00 24,570.00 24,570.00
Concrete Kerbing m 242,030.00 229,130.00 229,130.00
Side Walk
Prefabricated concrete paving blocks m2 109,049.00 91,599.00 91,599.00
Drainage
Concrete Lining-Open Drains m3 5,095.00 17,386.00 17,386.00
Concrete Lining-Covered Drains m3 24,247.00 10,957.00 8,765.28
Steel t 461.00 1,849.00 1,042.66
Precast concrete slab-ditch cover m2 72,800.00 37,013.00 37,013.00
Culverts
Circular m 6,395.00 3,025.00 2,700.00
Box - Concrete C30 m3 2,253.00 1,780.00 2,136.29
Steel t 185.00 240.00 189.84
Road Marking m 180,800.00 180,800.00 180,800.00
Road Signs no. 853.00 853.00 853.00
Solar Street Lights no. 739.00 1,408.00 1,408.00
Solar Traffic Lights no. 2.00 2.00 2.00
Landscaping m2 197,310.00 1,000.00 1,000.00

6 TABLE B.1.1: Technical Characteristics & Physical Output Indicators

Construction of Government City Roads to Bitumen Standard(40km) Monthly Progress Report MPR No 20
Contract No.: AE/092/2019/2020/HQ/CR/01 September 2021

B.1.2. Contractors Mobilisation/Establishment

The Contractor’s Camp at Mtumba is 100% complete.
The equipment mobilisation according to the minimum list in the contract is 100%. (See Appendix 6.3
Plant)
The mobilisation of Key Staff is 100%. (See Appendix 6 Contractor’s Key Staff).

The status on mobilising extra equipment as agreed in the High-Level meeting of the 15 th of December
2020:

1. Installation of second crusher - 100%

2. Installation of second concrete batching plant - 100%. One working and one on breakdown.
3. Installation of second Asphalt Plant: - 100%
4. Mobilisation of second Asphalt Paver – 100%
5. Mobilisation of 2 more Concrete Trucks – 100%
6. Mobilisation of 1 more crane truck – 100%
7. Mobilisation of 1 more low bed truck – 100%

B.1.3. Engineers Camp & Facilities/Establishment

The Construction of the Engineer’s Office and Laboratory is 100% complete. The Contractor to attend to
the snags for Practical Completion.
The supply of New Laboratory Equipment is 100%.

B.1.4. Material Sources

During the period of this report NO new Borrow Pit has been investigated nor tested. Production of SP12.5
Asphalt Aggregates, Concrete Aggregates and CRR Aggregates are ongoing at Chinangali II Quarry and
Crusher Plant. Sub-Contractors are out-sourcing concrete aggregates.

CM Cement Treated Layers constructed along Various Roads and at Intersections/ Road Junctions along
Road Section C US Embassy Production and Construction for Secondary Roads and cycle lanes were
done. SP12.5 HMA Concrete Wearing Course production along various Roads.

MC 70 Prime Coat and Production of Concrete/Precast elements and Concrete Open line drains did take
Place.

B.1.5. Progress of Major Activities

The progress on the major activities that are currently being executed are represented using summary
tables and charts below. The Progress on Permanent Works is 83% versus a planned of 88% and is
behind schedule by 5%. The main reasons why the progress behind is:

1. Low productivity on Concrete lined open drains, kerbstones, and paving blocks
2. Delayed Payments/Cashflow challenges
3. Delays in Renewal of VAT Exemption
Construction of Government City Roads to Bitumen Standard(40km) Monthly Progress Report MPR No 20
Contract No.: AE/092/2019/2020/HQ/CR/01 September 2021

B.1.5.1. Clearing & Grubbing

This activity is 100% complete. The Contractor completed this activity ahead of schedule according to the
Revised Construction Program Rev 1. Table B1.5.1 and Chart B1.5.1 below show the details.

PROGRESS - CLEARING AND GRUBBING

PLANNED(KM) ACTUAL(KM) SLIPPAGE(KM)

MONTHLY CUMULATIVE MONTHLY CUMULATIVE CUMULATIVE

NO OF PLANNED
MONTH-YR QTY QTY ACTUAL QTY
MONTHS (Programme Rev 1)
1 Feb-20 2.05 2.048 1.00 1 -1.048
2 Mar-20 5.63 7.68 3.00 4.00 -3.68
3 Apr-20 5.63 13.312 6.00 10.00 -3.31
4 May-20 6.14 19.456 0.00 10.00 -9.46
5 Jun-20 5.63 25.088 12.00 22.00 -3.09
6 Jul-20 6.14 31.232 4.00 26 -5.23
7 Aug-20 5.63 36.864 8.40 34.4 -2.464
8 Sep-20 6.14 43.008 0.00 34.4 -8.608
9 Oct-20 6.14 49.152 16.80 51.2 2.048
10 Nov-20 2.05 51.2 0.00 51.2 0
11 Dec-20 0.00 51.2 0.00 51.2 0
TOTAL 51.20 51.20
51.2
% PLANNED VS ACTUAL PROGRESS
% PLANNED % ACTUAL
NO OF CMULATIVE
MONTH-YR
MONTHS CUMULATIVE SLIPPAGE (%)
MONTHLY MONTHLY CUMULATIVE
(Programme Rev 1)
1 Feb-20 4% 4% 2% 2% -0.02
2 Mar-20 11% 15% 6% 8% -0.07
3 Apr-20 11% 26% 12% 20% -0.06
4 May-20 12% 38% 0% 20% -0.18
5 Jun-20 11% 49% 23% 43% -0.06
6 Jul-20 12% 61% 8% 51% -0.10
7 Aug-20 11% 72% 16% 67% -0.05
8 Sep-20 12% 84% 0% 67% -0.17
9 Oct-20 12% 96% 33% 100% 0.04
10 Nov-20 4% 100% 0% 100% 0.00
11 Dec-20 0% 100% 0% 100% 0.00

7 TABLE B.1.5.1: Clearing & Grubbing Progress

1CHART B.1.5.1: Clearing & Grubbing Progress

Construction of Government City Roads to Bitumen Standard(40km) Monthly Progress Report MPR No 20
Contract No.: AE/092/2019/2020/HQ/CR/01 September 2021

B.1.5.2. Common Excavation

The cumulative quantity of Common excavation done to date is 312,915 cubic metres which is 130,594 cubic metres more
than the BOQ quantity. The overall percentage achieved on this item is 172%. The amount of common excavation increased
due to unexpected unsuitable material and the high-water table encountered in the southern section mainly on the Primary
Roads. This condition has also been encountered in the Northern Section.

8 TABLE B.1.5.2: Common Excavation Progress

Construction of Government City Roads to Bitumen Standard(40km) Monthly Progress Report MPR No 20
Contract No.: AE/092/2019/2020/HQ/CR/01 September 2021

2CHART B.1.5.2 Common Excavation Progress

B.1.5.3. G3 Fill
The cumulative quantity done to date is 645,582 cubic metres. The percentage cumulative progress is 186%. The
quantity of G3 Fill has increased due to the increase in Common Excavation above.

Table B1.5.3 and Chart B1.5.3 below show the details: -

Construction of Government City Roads to Bitumen Standard(40km) Monthly Progress Report MPR No 20
Contract No.: AE/092/2019/2020/HQ/CR/01 September 2021

9TABLE B.1.5.3: G3 Fill Progress

Construction of Government City Roads to Bitumen Standard(40km) Monthly Progress Report MPR No 20
Contract No.: AE/092/2019/2020/HQ/CR/01 September 2021

3 CHART B.1.5.3 G3 Fill Progress

B.1.5.4. G7 Improved Subgrade

The cumulative quantity done to date is 50.3km out of a total of 51.2km. The percentage cumulative progress is
98% versus a planned of 100%. The Contractor is 2% behind of schedule on this activity. Table B1.5.4 and Chart
B1.5.4 below show the details.
Construction of Government City Roads to Bitumen Standard(40km) Monthly Progress Report MPR No 20
Contract No.: AE/092/2019/2020/HQ/CR/01 September 2021

PROGRESS - G7
PLANNED(KM) ACTUAL(KM) SLIPPAGE(KM)
MONTHLY CUMULATIVE MONTHLY CUMULATIVE CUMULATIVE

NO OF PLANNED
MONTH-YR QTY QTY ACTUAL QTY
MONTHS (Programme Rev 1)

1 Feb-20 0 0.0 0 0 0
2 Mar-20 0 0.0 0 0 0
3 Apr-20 0 0.0 1.6 1.6 2
4 May-20 4 3.6 2.0 3.6 0
5 Jun-20 5 8.7 2.1 5.7 -3
6 Jul-20 5 13.8 2.7 8.4 -5
7 Aug-20 5 18.4 5.6 14 -4
8 Sep-20 5 23.0 12.0 26 3
9 Oct-20 5 28.2 6.0 32 4
10 Nov-20 5 32.8 1.0 33 0
11 Dec-20 5 37.9 0.0 33 -5
12 Jan-21 5 42.5 1.0 34 -8
13 Feb-21 5 47.1 0.0 34 -13
14 Mar-21 4 51.2 0.0 34 -17
15 Apr-21 0 51.2 0.0 34 -17
16 May-21 0 51.2 1.0 35 -16
17 Jun-21 0 51.2 12.2 47 -4
18 Jul-21 0 51.2 3.1 50.3 -1
19 Aug-21 -1 50.7 0.0 50.3 0
20 Sep-21 0.5 51.2 0.0 50.3 -1
TOTAL 51.2 50.3
51.2
% PLANNED VS ACTUAL PROGRESS
% PLANNED % ACTUAL
NO OF CMULATIVE
MONTH-YR CUMULATIVE
MONTHS MONTHLY MONTHLY CUMULATIVE SLIPPAGE (%)
(Programme Rev 1)

1 Feb-20 0% 0% 0% 0% 0%
2 Mar-20 0% 0% 0% 0% 0%
3 Apr-20 0% 0% 3% 3% 3%
4 May-20 7% 7% 4% 7% 0%
5 Jun-20 10% 17% 4% 11% -6%
6 Jul-20 10% 27% 5% 16% -11%
7 Aug-20 9% 36% 11% 27% -9%
8 Sep-20 9% 45% 23% 51% 6%
9 Oct-20 10% 55% 12% 63% 8%
10 Nov-20 9% 64% 2% 64% 0%
11 Dec-20 10% 74% 0% 64% -10%
12 Jan-21 9% 83% 2% 66% -17%
13 Feb-21 9% 92% 0% 66% -26%
14 Mar-21 8% 100% 0% 66% -34%
15 Apr-21 0% 100% 0% 66% -34%
16 May-21 0% 100% 2% 68% -32%
17 Jun-21 0% 100% 24% 92% -8%
18 Jul-21 0% 100% 6% 98% -2%
19 Aug-21 -1% 99% 0% 98% -1%
20 Sep-21 1% 100% 0% 98% -2%

10 TABLE B.1.5.4: G7 Improved Subgrade Progress

4 CHART B.1.5.4 G7 Improved Subgrade Progress

Construction of Government City Roads to Bitumen Standard(40km) Monthly Progress Report MPR No 20
Contract No.: AE/092/2019/2020/HQ/CR/01 September 2021

B.1.5.5. G15 Improved Subgrade

The cumulative quantity done to date is 50.3km out of a total of 51.2km. The percentage cumulative progress is
98% versus a planned of 100%. The Contractor is 2% behind on this activity. Table B1.5.5 and Chart B1.5.5 below
show the details: -

PROGRESS - G15
PLANNED(KM) ACTUAL(KM) SLIPPAGE(KM)
MONTHLY CUMULATIVE MONTHLY CUMULATIVE CUMULATIVE
PLANNED
NO OF
MONTH-YR QTY (Programme QTY ACTUAL QTY
MONTHS
Rev 1)
1 Feb-20 0.0 0.0 0 0 0
2 Mar-20 0.0 0.0 0 0 0
3 Apr-20 0.0 0.0 1.0 1.0 1
4 May-20 1.5 1.5 1.0 2.0 0
5 Jun-20 5.1 6.7 2.8 4.8 -2
6 Jul-20 5.1 11.8 2.8 7.6 -4
7 Aug-20 4.6 16.4 3.4 11 -5
8 Sep-20 4.6 21.0 15.0 26 5
9 Oct-20 5.1 26.1 6.0 32 6
10 Nov-20 4.6 30.7 1.0 33 2
11 Dec-20 4.6 35.3 0.0 33 -2
12 Jan-21 5.1 40.4 1.0 34 -6
13 Feb-21 4.6 45.1 0.0 34 -11
14 Mar-21 3.6 48.6 0.0 34 -15
15 Apr-21 2.6 51.2 0.0 34 -17
16 May-21 0.0 51.2 1.0 35 -16
17 Jun-21 0.0 51.2 12.2 47 -4
18 Jul-21 0.0 51.2 2.0 49.2 -2
19 Aug-21 -1.0 50.2 1.1 50.3 0
20 Sep-21 1.0 51.2 0.0 50.3 -1
TOTAL 51.2 50.3
51.2
% PLANNED VS ACTUAL PROGRESS
% PLANNED % ACTUAL
NO OF CUMULATIVE CMULATIVE
MONTH-YR
MONTHS MONTHLY (Programme MONTHLY CUMULATIVE SLIPPAGE (%)
Rev 0)
1 Feb-20 0% 0% 0% 0% 0%
2 Mar-20 0% 0% 0% 0% 0%
3 Apr-20 0% 0% 2% 2% 2%
4 May-20 3% 3% 2% 4% 1%
5 Jun-20 10% 13% 5% 9% -4%
6 Jul-20 10% 23% 5% 15% -8%
7 Aug-20 9% 32% 7% 21% -11%
8 Sep-20 9% 41% 29% 51% 10%
9 Oct-20 10% 51% 12% 63% 12%
10 Nov-20 9% 60% 2% 64% 4%
11 Dec-20 9% 69% 0% 64% -5%
12 Jan-21 10% 79% 2% 66% -13%
13 Feb-21 9% 88% 0% 66% -22%
14 Mar-21 7% 95% 0% 66% -29%
15 Apr-21 5% 100% 0% 66% -34%
16 May-21 0% 100% 2% 68% -32%
17 Jun-21 0% 100% 24% 92% -8%
18 Jul-21 0% 100% 4% 96% -4%
19 Aug-21 -2% 98% 2% 98% 0%
20 Sep-21 2% 100% 0% 98% -2%

11 TABLE B.1.5.5: G15 Improved Subgrade Progress

Construction of Government City Roads to Bitumen Standard(40km) Monthly Progress Report MPR No 20
Contract No.: AE/092/2019/2020/HQ/CR/01 September 2021

5 CHART B.1.5.5 G15 Improved Subgrade Progress

B.1.5.6. Pipe Culverts

The Contractor has constructed 99 pipe culverts out of a total of 106. This activity is 93% complete.
Construction of Government City Roads to Bitumen Standard(40km) Monthly Progress Report MPR No 20
Contract No.: AE/092/2019/2020/HQ/CR/01 September 2021

12 TABLE B.1.5.6: Pipe Culverts Progress

6 CHART B.1.5.6 Pipe Culvert Progress

Construction of Government City Roads to Bitumen Standard(40km) Monthly Progress Report MPR No 20
Contract No.: AE/092/2019/2020/HQ/CR/01 September 2021

B.1.5.7. Box Culverts

The Contractor has completed the construction of box culverts, with 10 Box culverts done . Table B1.5.7 and Chart B1.5.7
below show the details:-

13 TABLE B.1.5.7: Box Culverts Progress

7 CHART B.1.5.7 Box Culvert Progress

Construction of Government City Roads to Bitumen Standard(40km) Monthly Progress Report MPR No 20
Contract No.: AE/092/2019/2020/HQ/CR/01 September 2021

B.1.5.8. U-Drains
The Contractor has constructed 22.4km of U-Drain out of a total of 22.4km. This activity is 100% complete. Table B1.5.8 and
Chart B1.5.8 below show the details.

14 TABLE B.1.5.8: U-Drains Progress

8 CHART B.1.5.8 U-Drains Progress

Construction of Government City Roads to Bitumen Standard(40km) Monthly Progress Report MPR No 20
Contract No.: AE/092/2019/2020/HQ/CR/01 September 2021

B.1.5.9. Open Drains

This is now the most critical activity. The cumulative progress on this item is 36%(19.8km) versus a planned of
60%(33km). The Contractor is behind schedule, and he has been requested to increase resources. The
Contractor promised to increase the teams. Table B1.5.9 and Chart B1.5.9 below show the details

PROGRESS - OPEN DRAIN

PLANNED(KM) ACTUAL(KM) SLIPPAGE(KM)
MONTHLY CUMULATIVE MONTHLY CUMULATIVE CUMULATIVE

NO OF PLANNED
MONTH-YR QTY QTY ACTUAL QTY
MONTHS (Programme Rev 1)

1 Nov-20 6.1 6.1 0.0 0.0 -6.1

2 Dec-20 6.7 12.8 0.4 0.4 -12.4
3 Jan-21 6.1 18.9 0.0 0.4 -18.5
4 Feb-21 6.1 25.0 0.4 0.8 -24.2
5 Mar-21 6.7 31.7 0.5 1.3 -30.4
6 Apr-21 6.7 38.4 1.5 2.8 -35.6
7 May-21 6.1 44.5 1.2 4.0 -40.5
8 Jun-21 6.7 51.2 1.0 5.0 -46.2
9 Jul-21 4.4 56 1.1 6.1 -49.5
10 Aug-21 -24.5 31 5.3 11.4 -19.7
11 Sep-21 2.2 33 8.3 19.8 -13.6
TOTAL 33 19.8
56
% PLANNED VS ACTUAL PROGRESS
% PLANNED % ACTUAL
NO OF CMULATIVE
MONTH-YR CUMULATIVE
MONTHS MONTHLY MONTHLY CUMULATIVE SLIPPAGE (%)
(Programme Rev 1)

1 Nov-20 11% 11% 0% 0% -11%

2 Dec-20 12% 23% 1% 1% -22%
3 Jan-21 11% 34% 0% 1% -33%
4 Feb-21 11% 45% 1% 1% -44%
5 Mar-21 12% 57% 1% 2% -55%
6 Apr-21 12% 69% 3% 5% -64%
7 May-21 11% 80% 2% 7% -73%
8 Jun-21 12% 92% 2% 9% -83%
9 Jul-21 8% 100% 2% 11% -89%
10 Aug-21 -44% 56% 10% 21% -35%
11 Sep-21 4% 60% 15% 36% -24%

15 TABLE B.1.5.9: Open-Drains Progress

9 CHART B.1.5.9 Open-Drains Progress

Construction of Government City Roads to Bitumen Standard(40km) Monthly Progress Report MPR No 20
Contract No.: AE/092/2019/2020/HQ/CR/01 September 2021

B.1.5.10. Kerbstones
The contractor has constructed 48.7km(20%) out of 150km(62%) to date. The Contractor is behind schedule on
this activity and has been requested to increase resources. The Contractor promised to increase teams to catch
up with the construction program.

PROGRESS - KERBSTONE
PLANNED(KM) ACTUAL(KM) SLIPPAGE(KM)
MONTHLY CUMULATIVE MONTHLY CUMULATIVE CUMULATIVE

PLANNED
NO OF
MONTH-YR QTY (Programme QTY ACTUAL QTY
MONTHS
Rev 1)
1 Dec-20 0.0 0.0 0.0 0.0 0.0
2 Jan-21 31.5 31.5 0.0 0.0 -31.5
3 Feb-21 60.5 92.0 0.8 0.8 -91.1
4 Mar-21 33.9 125.8 1.2 2.0 -123.8
5 Apr-21 31.5 157.3 1.4 3.4 -153.9
6 May-21 31.5 188.8 5.6 9.0 -179.8
7 Jun-21 31.5 220.2 3.3 12.3 -208.0
8 Jul-21 21.8 242.0 5.2 17.4 -224.6
9 Aug-21 -128.3 113.7 10.6 28.1 -85.7
10 Sep-21 36.3 150.0 20.6 48.7 -101.3

TOTAL 150.0 48.7

242
% PLANNED VS ACTUAL PROGRESS
% PLANNED % ACTUAL
NO OF CUMULATIVE CMULATIVE
MONTH-YR
MONTHS MONTHLY (Programme MONTHLY CUMULATIVE SLIPPAGE (%)
Rev 0)
1 Dec-20 0% 0% 0% 0% 0%
2 Jan-21 13% 13% 0% 0% -13%
3 Feb-21 25% 38% 0% 0% -38%
4 Mar-21 14% 52% 0% 1% -51%
5 Apr-21 13% 65% 1% 1% -64%
6 May-21 13% 78% 2% 4% -74%
7 Jun-21 13% 91% 1% 5% -86%
8 Jul-21 9% 100% 2% 7% -93%
9 Aug-21 -53% 47% 4% 12% -35%
10 Sep-21 15% 62% 9% 20% -42%

16 TABLE B.1.5.10: Kerbstones Progress

10 CHART B.1.5.10 Kerbstones Progress

Construction of Government City Roads to Bitumen Standard(40km) Monthly Progress Report MPR No 20
Contract No.: AE/092/2019/2020/HQ/CR/01 September 2021

B.1.5.11. Paving Blocks

The contractor has done 9,235.0 sqm (10%) versus a planned of 52,211.4sqm(57%) to date. The Contractor is
behind on this activity and has been requested to increase resources. The Contractor has promised to add 4
more installation teams to the one team installing paving blocks.

PROGRESS - PAVING
PLANNED(SQM) ACTUAL(SQM) SLIPPAGE(SQM)
MONTHLY CUMULATIVE MONTHLY CUMULATIVE CUMULATIVE

PLANNED
NO OF
MONTH-YR QTY (Programme QTY ACTUAL QTY
MONTHS
Rev 1)
1 Dec-20 11907.9 11907.9 0.0 0.0 -11907.9
2 Jan-21 11907.9 23815.7 0.0 0.0 -23815.7
3 Feb-21 10991.9 34807.6 0.0 0.0 -34807.6
4 Mar-21 12823.9 47631.5 0.0 0.0 -47631.5
5 Apr-21 12823.9 60455.3 0.0 0.0 -60455.3
6 May-21 10991.9 71447.2 0.0 0.0 -71447.2
7 Jun-21 11907.9 83355.1 0.0 0.0 -83355.1
8 Jul-21 8243.9 91599.0 1064.0 1064.0 -90535.0
9 Aug-21 -53127.4 38471.6 4886.0 5950.0 -32521.6
10 Sep-21 13739.9 52211.4 3285.0 9235.0 -42976.4

TOTAL 52211.4 9235.0

91,599
% PLANNED VS ACTUAL PROGRESS
% PLANNED % ACTUAL
NO OF CUMULATIVE CMULATIVE
MONTH-YR
MONTHS MONTHLY (Programme MONTHLY CUMULATIVE SLIPPAGE (%)
Rev 0)
1 Dec-20 13% 13% 0% 0% -13%
2 Jan-21 13% 26% 0% 0% -26%
3 Feb-21 12% 38% 0% 0% -38%
4 Mar-21 14% 52% 0% 0% -52%
5 Apr-21 14% 66% 0% 0% -66%
6 May-21 12% 78% 0% 0% -78%
7 Jun-21 13% 91% 0% 0% -91%
8 Jul-21 9% 100% 1% 1% -99%
9 Aug-21 -58% 42% 5% 6% -36%
10 Sep-21 15% 57% 4% 10% -47%

16 TABLE B.1.5.10: Paving blocks Progress

11 CHART B.1.5.12 Paving blocks Progress

Construction of Government City Roads to Bitumen Standard(40km) Monthly Progress Report MPR No 20
Contract No.: AE/092/2019/2020/HQ/CR/01 September 2021

B.1.5.12. C1 Stabilised Subbase

The cumulative quantity done to date is 50.0km out of a total of 51.2km. The planned cumulative length for this month was
48.6km. The percentage cumulative progress is 98% versus a planned of 95%. The Contractor is ahead of schedule on this
activity. Table B1.5.12 and Chart B1.5.12 below show the details: -

PROGRESS - C1
PLANNED(KM) ACTUAL(KM) SLIPPAGE(KM)
MONTHLY CUMULATIVE MONTHLY CUMULATIVE CUMULATIVE

NO OF PLANNED
MONTH-YR QTY QTY ACTUAL QTY
MONTHS (Programme Rev 1)
1 Sep-20 4.6 4.6 0.0 0.0 -4.6
2 Oct-20 6.1 10.8 1.2 1.2 -9.6
3 Nov-20 5.6 16.4 12.0 13.2 -3.2
4 Dec-20 6.1 22.5 1.2 14.4 -8.1
5 Jan-21 5.6 28.2 0.0 14.4 -13.8
6 Feb-21 5.6 33.8 0.0 14.4 -19.4
7 Mar-21 6.1 39.9 3.1 17.5 -22.4
8 Apr-21 6.1 46.1 4.5 22.0 -24.1
9 May-21 5.1 51.2 4.0 26.0 -25.2
10 Jun-21 0.0 51.2 4.6 30.6 -20.6
11 Jul-21 0.0 51.2 11.2 41.8 -9.4
TOTAL 48.6 50
51.2
% PLANNED VS ACTUAL PROGRESS
% PLANNED % ACTUAL
NO OF CMULATIVE
MONTH-YR CUMULATIVE
MONTHS MONTHLY MONTHLY CUMULATIVE SLIPPAGE (%)
(Programme Rev 1)

1 Sep-20 9% 9% 0% 0% -9%
2 Oct-20 12% 21% 2% 2% -19%
3 Nov-20 11% 32% 23% 26% -6%
4 Dec-20 12% 44% 2% 28% -16%
5 Jan-21 11% 55% 0% 28% -27%
6 Feb-21 11% 66% 0% 28% -38%
7 Mar-21 12% 78% 6% 34% -44%
8 Apr-21 12% 90% 9% 43% -47%
9 May-21 10% 100% 8% 51% -49%
10 Jun-21 0% 100% 9% 60% -40%
11 Jul-21 0% 100% 22% 82% -18%
12 Aug-21 -5% 95% 16% 98% 3%
13 Sep-21 0% 95% 0% 98% 3%

17 TABLE B.1.5.12: C1 Progress

Construction of Government City Roads to Bitumen Standard(40km) Monthly Progress Report MPR No 20
Contract No.: AE/092/2019/2020/HQ/CR/01 September 2021

11 CHART B.1.5.12 C1 Progress

B.1.5.13. CRR Crushed Stone Base

The cumulative quantity done to date is 47km out of a total of 51.2km. The planned cumulative length for this
month was 46.6km. The percentage cumulative progress is 92% versus a planned of 91%. The Contractor is
1% ahead of schedule on this activity. Table B1.5.13 and Chart B1.5.13 below show the details: -

PROGRESS - CRR
PLANNED(KM) ACTUAL(KM) SLIPPAGE(KM)
MONTHLY CUMULATIVE MONTHLY CUMULATIVE CUMULATIVE

NO OF PLANNED
MONTH-YR QTY QTY ACTUAL QTY
MONTHS (Programme Rev 1)
1 Nov-20 2.0 2.0 1.2 1.2 -1
2 Dec-20 7.7 9.7 6.4 7.6 -2
3 Jan-21 7.7 17.4 0.8 8.4 -9
4 Feb-21 6.7 24.1 4.0 12.4 -12
5 Mar-21 8.2 32.3 2.7 15.1 -17
6 Apr-21 7.7 39.9 6.4 21.5 -18
7 May-21 7.7 47.6 1.5 23.0 -25
8 Jun-21 3.6 51.2 7.6 30.6 -21
9 Jul-21 0.0 51.2 10.9 41.5 -10
10 Aug-21 -4.6 46.6 5.5 47.0 0
11 Sep-21 0.0 46.6 0.0 47.0 0
TOTAL 46.6 47.0
51.2
% PLANNED VS ACTUAL PROGRESS
% PLANNED % ACTUAL
NO OF CMULATIVE
MONTH-YR CUMULATIVE
MONTHS MONTHLY MONTHLY CUMULATIVE SLIPPAGE (%)
(Programme Rev 1)

1 Nov-20 4% 4% 2% 2% -2%
2 Dec-20 15% 19% 13% 15% -4%
3 Jan-21 15% 34% 2% 16% -18%
4 Feb-21 13% 47% 8% 24% -23%
5 Mar-21 16% 63% 5% 29% -34%
6 Apr-21 15% 78% 13% 42% -36%
7 May-21 15% 93% 3% 45% -48%
8 Jun-21 7% 100% 15% 60% -40%
9 Jul-21 0% 100% 21% 81% -19%
10 Aug-21 -9% 91% 11% 92% 1%
11 Sep-21 0% 91% 0% 92% 1%

18TABLE B.1.5.13: CRR Progress

12CHART B.1.5.13 CRR Progress

Construction of Government City Roads to Bitumen Standard(40km) Monthly Progress Report MPR No 20
Contract No.: AE/092/2019/2020/HQ/CR/01 September 2021

B.1.5.14. Prime Coat

The cumulative quantity done to date is 47.1km out of a total of 51.2km. The percentage cumulative progress is
92% versus a planned of 92%. The Contractor is on schedule on this activity.
Table B1.5.14 and Chart B1.5.14 below show the details: -

PROGRESS - PRIME
PLANNED(KM) ACTUAL(KM) SLIPPAGE(KM)
MONTHLY CUMULATIVE MONTHLY CUMULATIVE CUMULATIVE
PLANNED
NO OF
MONTH-YR QTY (Programme QTY ACTUAL QTY
MONTHS
Rev 1)
1 Nov-20 0.5 0.5 1.2 1.2 0.7
2 Dec-20 7.7 8.2 4.0 5.2 -3.0
3 Jan-21 7.7 15.9 3.2 8.4 -7.5
4 Feb-21 7.2 23.0 3.0 11.4 -11.6
5 Mar-21 7.7 30.7 3.4 14.8 -15.9
6 Apr-21 7.7 38.4 5.2 20.0 -18.4
7 May-21 7.7 46.1 2.0 22.0 -24.1
8 Jun-21 5.1 51.2 8.6 30.6 -20.6
9 Jul-21 0.0 51.2 6.4 37.0 -14.2
10 Aug-21 -6.1 45.1 10.0 47.0 1.9
11 Sep-21 2.0 47.1 0.0 47.0 -0.1
TOTAL 47.1 47.0
51.2
% PLANNED VS ACTUAL PROGRESS
% PLANNED % ACTUAL
NO OF CUMULATIVE CMULATIVE
MONTH-YR
MONTHS MONTHLY (Programme MONTHLY CUMULATIVE SLIPPAGE (%)
Rev 0)
1 Nov-20 1% 1% 2% 2% 1%
2 Dec-20 15% 16% 8% 10% -6%
3 Jan-21 15% 31% 6% 16% -15%
4 Feb-21 14% 45% 6% 22% -23%
5 Mar-21 15% 60% 7% 29% -31%
6 Apr-21 15% 75% 10% 39% -36%
7 May-21 15% 90% 4% 43% -47%
8 Jun-21 10% 100% 17% 60% -40%
9 Jul-21 0% 100% 13% 72% -28%
10 Aug-21 -12% 88% 20% 92% 4%
11 Sep-21 4% 92% 0% 92% 0%

19TABLE B.1.5.14: Prime Coat Progress

CHART B.1.5.14 Prime Coat Progress

13
Construction of Government City Roads to Bitumen Standard(40km) Monthly Progress Report MPR No 20
Contract No.: AE/092/2019/2020/HQ/CR/01 September 2021

B.1.5.15. Asphalt
The cumulative quantity done to date is 41km out of a total of 51.2km. The percentage cumulative progress is
80% versus a planned of 80%. The Contractor is on schedule on this activity. Table B1.5.15 and Chart B1.5.15
below show the details: -

PROGRESS - ASPHALT
PLANNED(KM) ACTUAL(KM) SLIPPAGE(KM)
MONTHLY CUMULATIVE MONTHLY CUMULATIVE CUMULATIVE
PLANNED
NO OF
MONTH-YR QTY (Programme QTY ACTUAL QTY
MONTHS
Rev 1)
1 Dec-20 5.6 5.6 2.0 2.0 -3.6
2 Jan-21 7.7 13.3 6.0 8.0 -5.3
3 Feb-21 7.2 20.5 2.0 10.0 -10.5
4 Mar-21 8.2 28.7 3.5 13.5 -15.2
5 Apr-21 7.7 36.4 6.5 20.0 -16.4
6 May-21 7.7 44.0 2.0 22.0 -22.0
7 Jun-21 7.2 51.2 7.6 29.6 -21.6
8 Jul-21 0.0 51.2 4.4 34.0 -17.2
9 Aug-21 -10.2 41.0 7.0 41.0 0.0
10 Sep-21 0.0 41.0 0.0 41.0 0.0

TOTAL 41.0 41.0

51.2
% PLANNED VS ACTUAL PROGRESS
% PLANNED % ACTUAL
NO OF CUMULATIVE CMULATIVE
MONTH-YR
MONTHS MONTHLY (Programme MONTHLY CUMULATIVE SLIPPAGE (%)
Rev 0)
1 Dec-20 11% 11% 4% 4% -7%
2 Jan-21 15% 26% 12% 16% -10%
3 Feb-21 14% 40% 4% 20% -20%
4 Mar-21 16% 56% 7% 26% -30%
5 Apr-21 15% 71% 13% 39% -32%
6 May-21 15% 86% 4% 43% -43%
7 Jun-21 14% 100% 15% 58% -42%
8 Jul-21 0% 100% 9% 66% -34%
9 Aug-21 -20% 80% 14% 80% 0%
10 Sep-21 0% 80% 0% 80% 0%

20TABLE B.1.5.15: Asphalt Progress

Construction of Government City Roads to Bitumen Standard(40km) Monthly Progress Report MPR No 20
Contract No.: AE/092/2019/2020/HQ/CR/01 September 2021

14 CHART B.1.5.15 Asphalt Progress

Construction of Government City Roads to Bitumen Standard(40km) Monthly Progress Report MPR No 20
Contract No.: AE/092/2019/2020/HQ/CR/01 September 2021

B.1.6. Major Activities Planned for the Forthcoming Month

The Major activities planned for next month include:

 C1 & CRR layers
 Prime Coat
 Asphalt
 Kerbstones
 Walkways
 Streetlights

B.1.7. Services (Utilities)

The relocation of TANESCO (100%) complete and DUWASA (60%) services complete.
Construction of Government City Roads to Bitumen Standard(40km) Monthly Progress Report MPR No 20
Contract No.: AE/092/2019/2020/HQ/CR/01 September 2021

B.2. SOCIAL, ENVIRONMENTAL AND HEALTH & SAFETY

B.2.1. Environmental & Social Management Issues

The main activities undertaken this month are detailed in Appendix 7.1 and 7.2.

B.2.2. STD HIV/AIDS and CORONA Virus Alleviation Measures Implementation

Two HIV& AIDS Awareness, Testing and counselling Programs have been held on site to date.

Toolbox talks have been carried out to remind workers on Safety issues.

Means for prevention against COVID-19.

 Hand washing with flowing water and soap at the entrance.
 Hand Sanitizer
 Provision of masks
 Measurement of body temperature
 Social distancing
 Toolbox talks

Condom distributed.
Condom Mode of Distribution Target Previous Total Condom Cumulative Total
distributed. Group Cumulative distributed
(In reporting)
Through the boxes All workers 4807 212 5019
placed on different
location at the camp
site

The main activities undertaken this month are detailed in Appendix 7.5

B.2.3. Worker Employment

The Contractor has a total of 793 local people employed to date: 728 males and 65 females.
Subcontractors account for 210 of the local labour.
(See Appendix 6.3 for details)

B.2.4. Health and Safety Management

The Statistics on Incidents and Accidents on site was as follows: There were 2 medical treatment cases
and no accidents in the reporting month.

Item Description Previous Cumulative This Month Total

Cumulative

1)Fatality Case 0 0 0
2) Injuries - LTI 1 0 1
3)Medical Treatment Case 11 4 11
4)Occupational Disease 0 0 0
5)Machinery Incident/Accident 0 0 0
6)Property Damage 1 0 1
7) Near Miss 4 0 4
8) First Aid Case 14 2 16
9) Loss of Property 0 0 0

The Main activities undertaken in the reporting month are detailed in Appendix 7.5
Construction of Government City Roads to Bitumen Standard(40km) Monthly Progress Report MPR No 20
Contract No.: AE/092/2019/2020/HQ/CR/01 September 2021

B.3. CONTRACT ADMINISTRATION

B.3.1. Design Review Status

The Design Review is 100% complete and all changes are being implemented by the Contractor.

B.3.2. Delays, Disruption & Frustrations

The delays faced in the reporting month were:
a. Payment of IPC No.6
b. Low productivities in construction of concrete open drains, kerbstones, and walkways.
See also Appendix 7.6.

B.3.3. Subcontractors
No. COMPANY NAME Disctiption

1 SHAMKU open drain

2 EPIC open drain

3 ROCKZONE open drain

4 SCOKTI contractors limited open drain

5 BATHO INVESTMENT CO. LTD open drain

6 SEMU (2001) CIVIL ENGINEERS LTD open drain

7 PRO AGRO GLOBAL Limited open drain

8 HALOGEN (T) LIMITED open drain&kerbstone installation

BANYEMAA BUILDERS & GENERAL

9 open drain&kerbstone installation
SUPPLIES LTD

10 Pepravily contractors open drain&kerbstone installation

SCORE CONSTRUCTION COMPANY

11 open drain&kerbstone installation
LIMITED
HILGO CONSTRUCTION COMPANY
12 open drain&kerbstone installation
LIMITED
KARABANA HARDWARE COMPANY kerbstone&paving block
13
LIMITED (precasting and installation)

14 MOHANMOD BUILDING Precasting kerbstone

B.3.4. Quality Control & Testing

All materials to be used by the Contractor for the permanent works are routinely inspected and tested as
per the project specifications. Activities involved during the reporting Month have been sampling and
testing including Earthworks to formation level, CM, CRR, MC70 Prime Coat, SP12.5 HMA Concrete along
various roads and various concrete construction works.

Based on the approved work methodology the acceptance criteria as specified under the contract are
followed. The contractor issues a Request for Inspection/Acceptance or Testing (RFI/RFA), compliance
confirmatory tests are conducted by the consultant and the Request for Approval is granted.

For all Non-compliance tests a Non-Conformance Report (NCR) is issued by the Contractor as specified
under the contract.
Construction of Government City Roads to Bitumen Standard(40km) Monthly Progress Report MPR No 20
Contract No.: AE/092/2019/2020/HQ/CR/01 September 2021

B.3.4.1 Quality (Number of tests undertaken)

Laboratory sampling and tests have been conducted in the reporting Month as shown in table below: -

TABLE B.3.4.1: Summary of Various Tests in the Month of September 2021

B.3.5. Variations
The summary of Variations is detailed in the Table below:
The Consultant submitted the Variations Report to the Employer on the 10th of September 2020.The
Tender Board approved the Variations on the 14th of January 2021. The Revised Bill of Quantities and the
Variation Orders were issued to the Contractor on the 17th of February 2021.
.
VALUE
REF DATE DESCRIPTION STATUS
TZS
VO. No.1 17-04-2020 Additional Building Cost of Engineer's Office and Laboratory TZS 85,909,731.83 Approved & Implemented

VO. No.2 27-07-2020 Subsoil Drainage Systems TZS 257,679,309.71 Approved & under Implementation

VO. No.3 Anti Termite Poison TZS 48,600,000.00 Approved & Implemented

VO. No.4 Service Ducts TZS 266,625,000.00 Approved & under Implementation

VO. No.5 Alternative Binder -TZS 440,958,882.49 Approved & under Implementation

VO. No.6 Active Filler TZS 477,772,105.95 Approved & under Implementation

VO. No.7 Street Lights TZS 3,217,500,000.00 Approved & under Implementation

11 TABLE B.3.5.1: Variations

 SEPTEMBER 2021 PROGRESS REPORT

September Planned September Achieved Cumulative Planned Cumulative Achieved Cumulative Variation October
Contract Planned
S/N Item Description Unit Quantities
Qtys Qtys % Qtys % Qtys % Qtys % Qtys
Overrall progress 88% 85% -3%
Permanent Progress 88% 83% -5%

table below:
1 Structural Work 100% 99% -1%
1.1 Construction of Pipe Culverts Line 106 - - - 106 100% 99 93% -7 -7% -
1.2 Construction of Box Culverts Line 10 - - - 10 100% 10 100% 0 0% -
1.3 Service Ducts M 6,620 - - - 10,817 163% 10,817 163% 0 0% -
2 Earthworks & Pavement layers 99% 99% 0%

2.1 Clearing & Grubbing & Removal of topsoil KM 51.2 - - - 51 100% 51 100% 0.0 0% -
B.3.6. Claims & Disputes
Contract No.: AE/092/2019/2020/HQ/CR/01

2.2 Common excavation m³ 182,321 - 800 - 313,915 172% 312,915 172% -1,000 -1% -
2.3 G3 filling m³ 346,311 10,000 10,016 100% 677,566 196% 645,582 186% -31,984 -9% 30,000
2.4 G7 filling KM 51.2 0.3 0.5 167% 51.2 100% 50 98% -0.9 -2% 1.0
2.5 G15 filling KM 51.2 1.0 1.1 112% 51.2 100% 50 98% -0.9 -2% 1.0
B.3.7. Contractors Monthly Report

2.6 C1/CM KM 51.2 7.0 7.7 110% 48.6 95% 50 97% 0.9 2% 1.5
2.7 CRR KM 51.2 5.0 5.5 111% 46.1 90% 47 92% 1.0 2% 1.5
3 BITUMINOUS LAYERS & SEALS 80% 85% 5%
3.1 Prime Coat KM 51.2 8.0 10.1 126% 42.0 82% 47 92% 5.1 10% 3.0
Construction of Government City Roads to Bitumen Standard(40km)

3.2 Asphalt Concrete Surfacing KM 51.2 5.0 11.8 236% 40.4 79% 41 79% 0.2 0% 3.0
4 OPEN & COVERED DRAINS 85% 76% -9%
4.1 Construction of U-drain M 22,240 - - - 24,093 108% 24,093 108% 0 0% -
4.2 Construction of open drain M 56,000 5,000 8,345 167% 33,600 60% 19,750 35% -13,850 -25% 10,000
5 CONCRETE KERBING & WALKWAYS 59% 15% -44%
5.1 Kerbstone M 242,030 20,000 20,671 103% 150,059 62% 48,734 20% -101,325 -42% 20,000
5.2 Paving blocks M2 91,599 10,000 3,285 33% 52,212 57% 9,235 10% -42,977 -47% 10,000
6 ANCILARY ROADWORKS 14% 2% -12%
6.1 Streetlights No. 1,408 100 90 90% 211 15% 90 6% -121 -9% 100
6.2 Landscaping & Grassing M2 1,000 0.0 0.0 0% 150 15% 0 0% 0.0 -15% 0.0
6.3 Road Signs No. 619 0.0 0.0 0% 93 15% 0 0% 0.0 -15% 0.0
6.4 Road Markings(White&Yellow) M 180,800 0.0 0.0 0% 0 0% 0 0% 0.0 0% 0.0
Monthly Progress Report MPR No 20
September 2021

The Contractor’s Monthly Progress Report and the Forecast Plan for September 2021 is detailed in the
Employer. The Employer granted the Contractor a 5-month Extension of Time to 31st of December 2021.
Contractor applied for 304 Days Extension of Time which would move the Intended Completion Date from
31 July 2021 to 31 May 2022. The Consultant analysed this Claim and submitted recommendations to the
The Contractor resubmitted an Application for Extension of Time on the 27 th of February 2021. The
Construction of Government City Roads to Bitumen Standard(40km) Monthly Progress Report MPR No 20
Contract No.: AE/092/2019/2020/HQ/CR/01 September 2021

B.4. CONTRACTOR’S PAYMENT & CASHFLOW

B.4.1. Payments
The Contractor submitted an IPC No.8 amounting to TZS 5,610,171,507.96 in this reporting month.

The summary of IPCs and Payments is shown in the Table below:

The Payment Records will be reconciled with the Client and the Consultant.
CONTRACTOR'S PAYMENT SUMMARY
Advance still to be
Description Amount Certified Date Certified Due Date Date Paid Amount Paid Advance Recovered Remarks
Recovered
Advance Payment TZS 13,217,046,907.02 24-Dec-19 21-Jan-20 11-Mar-20 TZS 13,217,046,907.02 TZS 6,756,941,606.22 TZS 0.00 Advance fully paid

Amount Paid (from Tarura Pyt

Description Amount Certified Date Certified Due Date Date Paid Advance Recovered Amount Outstanding Remarks
Vouchers)

IPC 1 TZS 4,090,697,430.43 15-Jul-20 12-Aug-20 22-Dec-20 TZS 3,693,332,375.00 TZS 397,365,055.43 Part Paid
Part Paid. Adv deducted at
IPC 2 TZS 6,113,834,086.11 14-Dec-20 11-Jan-21 23-Mar-21 TZS 5,466,326,226.33 TZS 647,507,859.78
MoF
IPC 3 TZS 6,217,181,633.95 31-Dec-20 28-Jan-21 2-Jun-21 TZS 5,929,684,756.85 TZS 287,496,877.10 Part Paid

IPC 4 TZS 8,841,526,245.85 25-Mar-21 22-Apr-21 18-Jun-21 TZS 8,673,440,980.34 TZS 168,085,265.51 Paid less interest

IPC 5 TZS 7,131,954,735.51 26-Apr-21 24-May-21 28-Jun-21 TZS 6,949,273,602.82 TZS 182,681,132.69 Part Paid

IPC 6 TZS 9,215,391,636.95 11-Jun-21 9-Jul-21 TZS 10,768,519,213.61 TZS 6,460,105,300.80 -TZS 1,553,127,576.66 Paid

IPC 7 TZS 9,067,084,653.57 17-Aug-21 14-Sep-21 TZS 9,067,084,653.57 Overdue

IPC 8 TZS 5,610,171,507.96 29-Sep-21 27-Oct-21 TZS 5,610,171,507.96

TOTAL IPCs TZS 56,287,841,930.33 TZS 41,480,577,154.95 TZS 14,807,264,775.38

TOTAL Advance + IPCs TZS 69,504,888,837.35 TZS 54,697,624,061.97 TZS 14,807,264,775.38

WORK DONE AS A % OF CONTRACT VALUE 64%

TOTAL PAID AS % OF CONTRACT VALUE 62%

B.4.2. Outstanding Payments

TZS 14,807,264,775.38 is outstanding to the Contractor. IPC No. 8 is not yet due.

B.4.3. Cashflow
The Contractors cumulative application for payments to date is TZS 69,504,888,837.35 including Advance
Payment. The Value of Work done and claimed to date is TZS 56.29billion versus a projection of TZS
60.76 billion.

Chart B.4.3 below shows the Contractor’s Cashflow and actual income.

CONTRACTORS CASHFLOW FORECAST (Billion Tshs)

PLANNED (Billion Tshs) ACTUAL (Billion Tshs)
MONTHLY CUMULATIVE MONTHLY CUMULATIVE CUMULATIVE
NO OF PLANNED (Programme ACTUAL (IPC + SLIPPAGE
MONTH-YR IPC IPC
MONTHS Rev 1) Retention) (Billion Tshs)
1 Feb-20 0.117 0.117 0.00 0 -0.12
2 Mar-20 0.232 0.349 0.00 0 -0.35
3 Apr-20 0.463 0.812 0.00 0 -0.81
4 May-20 1.156 1.968 0.00 0 -1.97
5 Jun-20 2.311 4.279 0.00 0 -4.28
6 Jul-20 3.466 7.746 4.09 4.09 -3.65
7 Aug-20 4.159 11.905 0.00 4.09 -7.81
8 Sep-20 5.083 16.988 0.00 4.09 -12.90
9 Oct-20 6.469 23.457 0.00 4.09 -19.37
10 Nov-20 7.624 31.081 6.11 10.20 -20.88
11 Dec-20 5.776 36.857 6.22 16.42 -20.44
12 Jan-21 3.466 40.323 0.00 16.42 -23.90
13 Feb-21 5.776 46.099 0.00 16.42 -29.68
14 Mar-21 8.086 54.185 8.84 25.26 -28.92
15 Apr-21 8.779 62.964 7.13 32.40 -30.57
16 May-21 8.779 71.743 0.00 32.4 -39.34
17 Jun-21 8.317 80.061 9.21 41.61 -38.45
18 Jul-21 8.073 88.134 9.07 50.68 -37.46
19 Aug-21 0.000 50.823 0.00 50.68 -0.15
20 Sep-21 1.000 60.756 5.61 56.29 -4.47
TOTAL 88.13 56.29
Construction of Government City Roads to Bitumen Standard(40km) Monthly Progress Report MPR No 20
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CONTRACTORS CASHFLOW (% )
% PLANNED % ACTUAL
NO OF CUMULATIVE
MONTH-YR CUMULATIVE CUMULATIVE
MONTHS MONTHLY MONTHLY SLIPPAGE (%)
(Programme Rev 0) (IPC + Retention)
1 Feb-20 0% 0% 0% 0% 0%
2 Mar-20 0% 0% 0% 0% 0%
3 Apr-20 1% 1% 0% 0% -1%
4 May-20 1% 2% 0% 0% -2%
5 Jun-20 3% 5% 0% 0% -5%
6 Jul-20 4% 9% 5% 5% -4%
7 Aug-20 5% 14% 0% 5% -9%
8 Sep-20 6% 19% 0% 5% -15%
9 Oct-20 7% 27% 0% 5% -22%
10 Nov-20 9% 35% 7% 12% -24%
11 Dec-20 7% 42% 7% 19% -23%
12 Jan-21 4% 46% 0% 19% -27%
13 Feb-21 7% 52% 0% 19% -34%
14 Mar-21 9% 61% 10% 29% -33%
15 Apr-21 10% 71% 8% 37% -35%
16 May-21 10% 81% 0% 37% -45%
17 Jun-21 9% 91% 10% 47% -44%
18 Jul-21 9% 100% 10% 58% -42%
19 Aug-21 0% 58% 0% 58% 0%
20 Sep-21 1% 69% 6% 64% -5%

CHART B.4.3: Contractors S-Curve Cashflow

Construction of Government City Roads to Bitumen Standard(40km) Monthly Progress Report MPR No 20
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B.5.RISKS & EARLY WARNINGS

The risks in the current month are

a. Delays in Relocation of DUWASA Existing Services

b. Delayed IPC No. 6 Payment
c. Productivity Delays on Open Drains, Kerbstones & Walkways

The following Early Warnings were submitted by the Contractor: -

a. Effects of Corona Virus on the Project on the 2nd of April 2020 with letter REF: CHICODODOM—
01-2/4/2020.
b. Delays due to Advance Payment, Water Table and Rainfall on 2 nd of April 2020 with letter REF:
CHICODODOMA—02/2/4/2020.
c. Delays on Relocation of Existing Services belonging to DUWASA and TANESCO on 11 April 2020
with letter REF: CHICODODOMA—01-11/4/2020.
d. Increased quantities of Common Excavation and G3 Fill Layer Works on the 2 nd of June 2020 with
letter REF: CHICODODOMA—01-02/6/2020
e. Types and quantities of Service Ducts: 30 June 2020 with letter REF: CHICODODOMA—01-
30/06/2020
f. Delayed Payment of IPC No.1: 9 October 2020 with letter REF: CHICODODOMA—01-09/10/2020
g. Cement shortage with letter REF: CHICODODOMA--01-26/11/2020.
h. Relocation of The Hut on 17th January 2021 with letter REF: CHICODODOMA--01-17/01/2021
i. Relocation of Utilities of TANESCO on 17th January 2021 with letter REF:CHICODODOMA--02-
17/01/2021
j. Late Payment of IPC No. 2 and 3 on 23 rd January 2021 with letter REF CHICODODOMA--02-
23/01/2021

k. Early Notice Regarding passing of the President of the United Republic of Tanzania Ref.
CHICODODOMA--01-18/03/2021
l. Early Notice Regarding adverse effect of cement shortage Ref. CHICODODOMA--01-12/04/2021

m. Early Warning Notice regarding late payment of IPC No.6 Ref: CHICODODOMA--01-13/7/2021

n. Early Warning Notice Regarding the VAT Exception Procedure Delay the Order of Traffic Lights
Ref No. CHICODODOMA--01-18/09/2021

o. Early Warning Regarding Delay Payment of IPCs Ref No. CHICODODOMA--01-25/09/2021

B.6. MISCELLANEOUS

B.6.1. Special Meetings

Emergency meeting regarding Over Excavation of Open Drain was held on 28 September 2021

B.6.2. Visitors
The District Commissioner Honourable Jabir Shekimweri visited site on 7 September 2021
Construction of Government City Roads to Bitumen Standard(40km) Monthly Progress Report MPR No 20
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C. APPENDICES
Construction of Government City Roads to Bitumen Standard(40km) Monthly Progress Report MPR No 20
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Appendix 1: Site Map & Location

Construction of Government City Roads to Bitumen Standard(40km) Monthly Progress Report MPR No 20
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Project Site Roads Layout Plan

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Appendix 2: Contact List

SN Name Designation Contact Number email Address
Employer
1 Eng. V. Seff CEO 076 728 5706 [email protected]
2 Eng. Benjamin Magege Project Engineer 078 744 6320 [email protected]
Consultant
3 Eng. Jonathan Ntoni Project Director 075 886 8605 [email protected]
4 Eng. Richard Muyambo Resident Engineer 076 404 3255 [email protected]
Contractor
5 Eng. Jian Yunkuan Site Agent 075 980 0613 [email protected]
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Appendix 3: Contract Information

3.1 Consultants

CONTRACT DATA

Contract Reference AE/092/2019/2020/HQ/CR/01

Original Contract Price TZS 998 550 000 - 00
Contract Price with Amendment -
Contract Price (Ceiling Value) -
Date Contract Signed 6 January 2020
Commencement Date 1 February 2020
Original Contract Duration (months) 18 Months
Contract Extension (months) 5 Months
Contract Duration (months) 18 + 12 DLP
Original Contract Completion Date 31 July 2022
New Contract Completion Date 31 December 2022

FINANCIAL DATA

Reporting Date 15 October 2021

Monthly Remuneration (TZS)
Reimbursable Claimed in Current period -
Service Invoiced in Current Reporting Period -
Previous Cumulative Value Invoiced 768,730,164.63
Total Sum of Services Invoiced (TZS) 931,035,023.11
Proportion of Service Completed (%) 87%
Time Elapsed (Months) 20
Time Elapsed (%) 87%

DELIVERABLE DATA

Key Personal Mobilised (Date) 5

Reports (Date)
Inception Report 21 February 2020
Design Review Report 30 June 2020
Variations Report 10 September 2020
Next Monthly Report 15th November 2021
50% Detailed Progress Report 2nd July 2021
80% Detailed Progress Report
Inspection Report -
Final Report -
Project Completion Report -

3.2 Contractors

CONTRACT DATA
Construction of Government City Roads to Bitumen Standard(40km) Monthly Progress Report MPR No 20
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Contract Reference AE/092/2019/2020/HQ/CR/05

TZS 88,133,646,046.80
Original Contract Price

Contract Price with Amendment/Variation -

TZS 88,133,646,046.80
Contract Price

Date Contract Signed 15 October 2019

Commencement Date 1 February 2020
Original Contract Duration (months) 18
Contract Extension (months) 5
Contract Duration (months) 23
Original Practical Completion Date 31 July 2021
New Completion Date 31 December 2021
Practical Completion Date -
Defects Liability Period (months) 12
Final/Contract Completion Date -

PROGRESS DATA
Reporting Date 15 October 2021
Time Elapsed (Months) 20
Percentage of Time Elapsed 87

Contract Amount Certified to Date (including retention) TZS 69,504,888,837.35

Percentage of Contract Value Certified 79%

Percentage of Permanent Works
83%
Completed

APPENDIX TO BID
Performance Security (TZS/%/Expire Date) 12 June 2022
Third Party Insurance (TZS/Expire Date)
TZS13,220,046,907.02
Advance Payment (TZS/%)
Bank Security (Expire Date)
Commence Repayment when certification reaches (TZS/%) IPC No.2
Recovery Rate per IPC (TZS/%) 20
IPC
Minimum certification (TZS/%) 2
Time for Payment (Days) 56
Liquidated Damages
Amount per Day (TZS/%) 0.1
Limit (TZS/%) 10
Retention
Per IPC (%) 10
Limit (TZS/%) 5
 PROJECT ORGANIZATION CHART

Tanzania Rural and Urban

Roads Agency (TARURA)

Financing Authority
(Government of Tanzania)

Resident Head Office Backup Staff

Contract No.: AE/092/2019/2020/HQ/CR/01

Engineer Project Director, Contract

Expert, Specialist

Highway Structural Materials Topographical

Engineer Engineer Engineer Surveyor
Construction of Government City Roads to Bitumen Standard(40km)

Structures Material Assistant Environmentali

Road Inspector Inspector Technician X 2 Surveyor st &

Seconded TARURA Staff

Project Office
Project Secretary, CAD Technician
Consultant Organogram

LEGEND CLIENT KEY SUPPOR OVER

STAFF STAFF T ALL
Monthly Progress Report MPR No 20
September 2021
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4.2 Contractor’s Site Organogram

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SITE AGENT

QUANTITY SURVEYOR

WORKS MANAGER

STURAL/DRAINAGE WORKSHOP/EQUIPMENT ENVIRONMENTAL & HEALTH & SAFETY

HIGHWAY ENGINEER MATERIALS ENGINEER TOPOGRAPHIC SURVEYOR SUBCONTRACTORS
ENGINEER MANAGER SOCIAL MANGER MAANGER

FOREMEN ASSISTANTS FOREMEN ASSISTANTS MECHANICS ASSISTANTS ASSISTANTS

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Appendix 5: Programme & Progress

5.1 Updated Programme

5.2 Visual Progress Chart

5.3 Planned versus Actual Quantity Status

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Appendix 6: Contractors Mobilisation

6.1 Key Staff

6.2 Expatriate Staff
6.3 Local Labour Resource
6.4 Plant & Equipment – Summary Mobilisation
6.5 Plant & Equipment – Utilisation for August 2021

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Appendix 7: Social, Environmental and Health & Safety

7.1 Environmental Management Framework & Staffing

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7.2 Environmental Safety & Waste Management

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7.3 Environmental Protection

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7.4 Health & Safety Management Framework,

Staffing & Training

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7.5 Site Safety & Accident Reporting

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7.6 Rainfall Data

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Appendix 8: Schedule of Subcontractors

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Appendix 9: Register of Consultants Correspondence

9.1 Sent to Contractor and to Employer

9.2 Received from Contractor and from Employer

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Appendix 10: Schedule of Variations

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Appendix 11: Schedule of Claims

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Appendix 12: Contractors Payment &

Cashflow
12.1 Contractors Payments

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12.2Contractors Cashflow in Percentage

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Appendix 13: Minutes of Meetings

13.1 Current Month Progress Meeting (Draft)

13.2 Current Planning Meeting (Draft)

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Appendix 14: PHOTOGRAPHIC RECORDS

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CONCRETE OPEN DRAIN CONSTRUCTION

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ASPHALT SURFACING ON B11 ROAD

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STREETLIGHT INSTALLATION ON AA1 ROAD

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SITE VISIT BY THE DISTRICT COMMISSIONER, HONOURABLE JABIR SHEKIMWERI

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