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ADDITIONAL TERMS & CONDITIONS
Commercial Term -
All the commercial term shall be as per General terms and conditions on GeM 4.0 (Version 1.3).
Special conditions of enquiry:
1. Price bid shall be opened for only those bidders who qualifies Pre-Qualification Requirements PQR and
whose techno-commercial bid is acceptable to BHEL as per technical specifications.
2. Vendor to provide point-wise reply/confirmation along with relevant supporting documents to each and
every point of PQR, Requirement of BHEL & Technical Specification for all enquiry items. Non-
compliance of these may lead to rejection of offer as these are essential condition for participating in tender
enquiry.
3. Vendor should raise inspection call for BHEL / TPI inspection at least 4 days in advance to the planned date
of inspection. If customer inspection is envisaged at vendor’s works, vendor should give inspection call at
least 7 days in advance to the planned date of inspection.
4. Delivery is not sacrosanct. Vendor to quote best possible delivery in the offer. Early delivery is acceptable.
5. PO no. &/or vendor's emblem/seal shall be clearly punch marked /etched on each item.
6. Third party / BHEL inspection required. party to confirm supply as per TR/QP/General enclosed.
7. As per Make in India circular dt 04.06.2020, Purchase preference to Class-I supplier shall be given as per
clause 3A (b).
8. Liquidated Damages (LD) for Late Deliveries shall be applicable @0.5% per week or part thereof on the
value of respective delayed supplies subject to maximum of 10% of the value of respective delayed supplies.
If vendor do not mention anything about LD clause in their offer, then it shall be presumed to be acceptable.
No further clarification shall be asked in this regard after opening of techno-commercial bid part-1.
9. Payment terms shall be as per followings:
“For Non MSEs bidder:
100% payment along with taxes, freight & insurance will be made after receipt and acceptance of material
and within 90 days from the date of invoice subject to submission of non-discrepant documents within 15
days of supply as per terms and conditions of Purchase Order.
For Medium Enterprises bidder:
100% payment along with taxes, freight & insurance will be made after receipt and acceptance of material
and within 60 days from the date of invoice subject to submission of non-discrepant documents within 15
days of supply as per terms and conditions of Purchase Order.
For MSEs bidder:
For MSEs (covered under MSME Act) which are registered and periodically renewed with BHEL, the
payment will be made within 45 days or as prescribed in the relevant act.
Benefits of MSE (such as EMD Waiver, Tender fee exemption, Price preference, Payment preference etc.)
will be given only to those MSE Vendors who are manufacturers of offered items against the NIT. No MSE
benefits shall be provided to Agents / Stockists / Dealers / Traders etc. for the items offered but not
manufactured by themselves.”
10. Breach of contract, Remedies and Termination:
In case of breach of contract, wherever the value of security instruments like performance bank guarantee
available with BHEL against the said contract is 10% of the contract value or more, such security
instruments to the extent of 10% contract value will be encashed. In case the value of the security
instruments available is less than 10% of the contract value, the balance amount will be recovered in all or
any of the following manners:
i. from dues available in the form of Bills payable to defaulted supplier against the same contract.
ii. from the dues payable to defaulted supplier against other contracts in the same Region/Unit /any
other region/unit
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iii. In-case recoveries are not possible with any of the above available options, Legal action shall be
initiated for recovery against defaulted supplier.
Further, levy of liquidated damages, debarment, termination, de-scoping, short-closure, etc., will be applied
as per provisions of the contract.
11. Action against Bidders / vendor / supplier / contractor in case of default:
In order to protect the commercial interests of BHEL, BHEL shall take action against supplies / contractors
by way of suspension of business dealings, who either fail to perform or are in default without any
reasonable cause, cause loss of business/ money/ reputation, indulge in malpractices, cheating, bribery, fraud
or any other misconduct or formation of cartels so as to influence the bidding process or influence the price
etc.
Suspension of Business Dealings could be in the form of “Hold” or “Banning” a supplier/ contractor or a
bidder and shall be as per “Guidelines for Suspension of Business Dealings with Suppliers/ Contractors”
available at BHEL’s website “https://www.bhel.com/guidelines-suspension-business-dealings-
supplierscontractors”
12. “A bidder shall not have conflict of interest with other bidders. Such conflict of interest can lead to anti-
competitive practices to the detriment of Procuring Entity's interests. The bidder found to have a conflict of
interest shall be disqualified. A bidder may be considered to have a conflict of interest with one or more
parties in this bidding process, if:
a) they have controlling partner (s) in common;
or
b) they receive or have received any direct or indirect subsidy/ financial stake from any of them; or
c) they have the same legal representative/agent for purposes of this bid;
or
d) they have relationship with each other, directly or through common third parties, that puts them in a
position to have access to information about or influence on the bid of another Bidder;
or
e) Bidder participates in more than one bid in this bidding process. Participation by a Bidder in more than
one Bid will result in the disqualification of all bids in which the parties are involved. However, this does
not limit the inclusion of the components/ sub-assembly/ Assemblies from one bidding manufacturer in
more than one bid;
or
f) In cases of agents quoting in offshore procurements, on behalf of their principal manufacturers, one agent
cannot represent two manufacturers or quote on their behalf in a particular tender enquiry. One
manufacturer can also authorize only one agent/dealer. There can be only one bid from the following:
1. The principal manufacturer directly or through one Indian agent on his behalf; and
2. Indian/foreign agent on behalf of only one principal;
or
g) A Bidder or any of its affiliates participated as a consultant in the preparation of the design or technical
specifications of the contract that is the subject of the Bid,
or
h) In case of a holding company having more than one independently manufacturing units, or more than one
unit having common business ownership/management, only one unit should quote. Similar restrictions
would apply to closely related sister companies. Bidders must proactively declare such sister/ common
business/ management units in same/ similar line of business. "
13. RA shall be done if GeM allows RA for evaluation else RA shall not be done. The elimination criteria for
RA shall be taken as “Elimination of H-1 Bidder.” RA shall be done as per GeM guidelines as per circular
AA:SSP:GeM:clar:R00 dt 01.12.22 .
Rest terms and conditions shall be as per GeM (Latest Version- applicable at the time of issuance of enquiry).
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Item Details-
Sl Material Code Item Description Qty. (Nos)
CLAMPING BRACKET
1 AAA776903926 40
DRG.NO.-R7769-0392
CLAMPING BRACKET
2 AAA776903934 40
DRG.NO.-R7769-0393
CLAMP FOR TG BAR
3 AAA776903942 40
DRG. NO.-R7769-0394
DRG: - REV:00
ARM
4 AVB776209817 4
DRG.NO.-R7762-0981/044
VAR.NO.-01 REV.-05
DRG: - REV:00
ARM
5 FVC776209817 8
DRG.NO.-R7762-0981/045
VAR.NO.-02 REV.-05
CONNECTING PARTS FOR FLOW
TEST
6 AAA787108260 3
M30 X 1.5
DRG.NO.-R7871-0826 REV.-01
ARRANGEMENT FOR TESTING BAR
BEFORE FINAL BRAZING OF WATER
7 AAA787108367 1
BOX
DRG.NO.-R7871-0836 REV.-01
UNION NUT M30 X 1.5.
8 AAA787115479 48
DRG.NO.R7871-1547.
All bidders to confirm below details as:
a) GST rate applicable (Inclusive of GST only): ..............%
b) Delivery period as per GeM shall be applicable.
c) All terms and conditions as per GeM shall be applicable.
Sign & Seal of Bidder
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DOC REV NO.: 0
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DOC REV NO.: 1
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DOC REV NO.: 1
Indent No 20242589
01.00 PRE QUALIFYING CONDITIONS REQUIRED VENDOR'S REMARK
a). Only those vendors to quote who have experience in machining of
mechanical fixtures shall quote.
(Authorized channel partner/associates of above OEMs may also quote on
their behalf. In such case, valid Authorization Certificate issued by OEM on
Vendor to accept/agree and
01.01 their letter head is to be furnished with the offer)
provide details
b.) Vendors to provide satisfactory documentory proof w.r.t experience as
mentioned in point 01.01.a)
Vendor to provide name, designation and contact details (phone number,
Vendor to accept/agree and
01.02 email address etc.) of the customer for whom such items at Sl. No01.01.a)
provide details
are supplied.
BHEL reserves the right to verify the information provided by vendor. In
01.03 case the information provided by vendor is found to be false/ incorrect, their Vendor to accept/agree
offers shall be rejected.
02.00 TECHNICAL SPECIFICATIONS REQUIRED
Vendors to confirm that the items quoted shall be as per BHEL drawing
02.01 Vendor to confirm
only.
Local supplier Self-certification
Self-certification as per Government Public procurement order no. P-45021/2/2017-
BE-II dt.15.06.2017 & P-45021/2/2017-PP(BE-II) dated 28.05.2018,29.5.2019 &
04.6.2020, it is hereby certifying that we
……………………………………………………………………… (supplier name)
are ……………………………......(Class-I/Class-II) local supplier and will meet the
requirement of minimum local content of ………………………... (50%/20%) as
defined in public procurement order dated 04.6.2020 for material against Enquiry no.
………………………………………………………………………………………
Details of location at which local value addition will be made is as follows:-
………………………………………………………………………………………
………………………………………………………………………………………
………………………………………………………………………………………
……………………………………………………… We also understand, false
declarations will be in breach of the code of integrity under Rule 175(1) (i) (h) of the
General Financial Rules for which a bidder or its successors can be debarred for up
to two years as per Rule 151 (iii) of the general financial rules along with such other
actions as may be permissible under law. Seal & Signature of Supplier
Seal & Signature of Supplier
Contact Details of Bidder
Work Address
Correspondence Address
PAN NO.
GST NO.
Details contact person for clarification regarding bid:
Contact Person Name
Designation
Email Id
Mobile No
Landline NO
Signature of authorized representative of
Bidder's Name:………………………………..
Place:……………………………… Designation:…………………………………….
Date:………………………………… Company Seal:………………………………….
