Costing Project
Costing Project
CHAPTER I
A. Introduction
B. History
CHAPTER II
CHAPTER III
CHAPTER IV
CHAPTER V
APPENDIX
Questionaries’
Bibliography
CHAPTER I
A. Introduction
place according to plans. Planning is the first tool for making the control effective.
The vital aspect of managerial control is cost control. Hence, it is very important to
plan and control costs. Standard costing is a technique which helps you to control
costs and business operations. It aims at eliminating wastes and increasing efficiency
Cost accounting has long been used to help managers understand the costs of running a
business. Modern cost accounting originated during the industrial revolution, when the
complexities of running a large scale business led to the development of systems for recording
and tracking costs to help business owners and managers make decisions.
In the early industrial age, most of the costs incurred by a business were what modern
accountants call "variable costs" because they varied directly with the amount of production.
Money was spent on labor, raw materials, power to run a factory, etc. in direct proportion to
production. Managers could simply total the variable costs for a product and use this as a rough
Some costs tend to remain the same even during busy periods, unlike variable costs,
which rise and fall with volume of work. Over time, the importance of these "fixed costs" has
become more important to managers. Examples of fixed costs include the depreciation of plant
and equipment, and the cost of departments such as maintenance, tooling, production control,
purchasing, quality control, storage and handling, plant supervision and engineering. In the early
twentieth century, these costs were of little importance to most businesses. However, in the
twenty-first century, these costs are often more important than the variable cost of a product, and
allocating them to a broad range of products can lead to bad decision making. Managers must
understand fixed costs in order to make decisions about products and pricing.
For example: A company produced railway coaches and had only one product. To make
each coach, the company needed to purchase $60 of raw materials and components, and pay 6
laborers $40 each. Therefore, total variable cost for each coach was $300. Knowing that making
a coach required spending $300, managers knew they couldn't sell below that price without
losing money on each coach. Any price above $300 became a contribution to the fixed costs of
the company. If the fixed costs were, say, $1000 per month for rent, insurance and owner's
salary, the company could therefore sell 5 coaches per month for a total of $3000 (priced at $600
each), or 10 coaches for a total of $4500 (priced at $450 each), and make a profit of $500 in both
cases.
C. Meaning, Definition, Objectives & Elements
Meaning
When you want to measure something, you must take some parameter or
yardstick for measuring. We can call this as standard. What are your daily expenses? An
average of $50! If you have been spending this much for so many days, then this is your
predetermined cost which determines in advance what each product or service should
In the words of Backer and Jacobsen, “Standard cost is the amount the firm thinks
a product or the operation of the process for a period of time should cost, based upon
The CIMA, London has defined standard cost as “a predetermined cost which is
calculated from managements standards of efficient operations and the relevant necessary
expenditure.” They are the predetermined costs on technical estimate of material labor
and overhead for a selected period of time and for a prescribed set of working conditions.
In other words, a standard cost is a planned cost for a unit of product or service rendered.
The technique of using standard costs for the purposes of cost control is known as
standard costing. It is a system of cost accounting which is designed to find out how
much should be the cost of a product under the existing conditions. The actual cost can be
the actual cost and a variance between the two enables the management to take necessary
corrective measures.
Objectives
1. Direct Material
Labour
1. Direct Labour
Overhead (Variable/Fixed)
1. Indirect material
2. Indirect labor
4. Supplies
5. Utilities
7. Salaries
8. Occupancy (Rent)
9. Depreciation
(In some companies, machine cost is segregated from overhead and reported as a separate
element)
Administration overheads
Selling overheads
Distribution overheads
Classification of costs
development,
Time of Occupation
Types of Standards
Basic Standard- Basic Standard is a Standard established for use over a long
Ideal Standard –It is the Standard that can be attained under most favourable
etc.
Ideal Standards are not generally used because it may influence employee
motivation adversely.
used.
Engineering Estimates
Observed Behaviour
Predicted Behaviour
Desired Behaviour
D. Rational behind the Study
Advantages:
only useful for cost control purposes but is also helpful in production planning and policy
estimated costs for production activities, usually under the assumption of normal
operating conditions. Since standard costs do not necessarily match actual costs incurred,
the cost accountant must calculate variances between actual and standard costs, and
charge the variances to the cost of goods sold. By doing so, an entity is essentially
absence of standard costing system, actual costs of different period may be compared
circumstance of both the periods may be different. Still, a decision about base period
actual costs with standard costs. Management is able to spot out the place of
worry. The attention of the management is drawn only when actual performance is
everybody is given a target to be achieved and management need not supervise each
and everything. The responsibilities are fixed and everybody tries to achieve his/her
targets.
4. Cost control-- Every costing system aims at cost control and cost reduction. The
standards are being constantly analyzed and an effort is made to improve efficiency.
Whenever a variance occurs, the reasons are studied and immediate corrective
measures are undertaken. The action taken in spotting weak points enables cost
control system.
taking important decisions. For example, the problem created by inflating, rising
prices. It can also be used to provide incentive plans for employees etc.
requires a detailed study of different aspects. The standards are set differently for
manufacturing, administrative and selling expenses. Improved methods are used for
time and motion study for labor and effective material control devices for materials.
Similar studies will be needed for finding other expenses. All these studies will make
end of each accounting period, so companies instead create standard costs for
inventories.
compared, and standard costs are also a baseline for comparison against actual costs
- thus, standard costs and budgets are a perfect match, and standard costs should
9. Product pricing. When customers ask for a price estimate on a unique product
10. Forecasting. Standards are used in a manufacturing resources planning system (MRP
II), which creates forecasts for production and purchasing based on standard
amounts of labor and materials. the information for labor and materials is stored in
11. Management by exception. Variance analysis identifies which actual costs were
different from their planned costs, which allows you to manage by exception; if an
actual cost matches the expected (standard) cost, then there is no need to investigate
it. Only costs causing large variances are worthy of investigation, so management
2. The process of setting standard is a difficult task, as it requires technical skills. The
time and motion study is required to be undertaken for this purpose. These studies
conditions under which standards are fixed do not remain static. With the change in
circumstances, if the standards are not revised the same become impracticable.
4. The fixing of responsibility is not an easy task. The variances are to be classified into
controllable variances.
For instance, if the industry changed the technology then the system will not be suitable.
In that case, we will have to change or revise the standards. A frequent revision of standards will
become costly.
Standard costing originated in the first half of the twentieth century, primarily as an easy
substitute for the vast amount of data accumulation required to aggregate actual cost information
when computer systems were not yet available. Since computer systems are now quite capable of
aggregating actual cost information, there is certainly less need for standard costing. However, it
is still useful as a benchmark against which to measure actual results, as well as to provide a
rough substitute for actual costs, as is the case in budgeting and product pricing. Consequently,
the usage of standard costing has declined, but it retains sufficient usefulness to be a viable
A significant problem with standard costing lies in the creation of standards. When a
standard is created, it is based on a set of assumptions that may not prove to be correct. For
example, the purchasing manager is told that the company needs to buy widgets in quantities of
10,000 per year. Accordingly, he arranges to buy 10,000 units over the next year, at a price of $5
each. However, sales of the product in which widgets are used decline precipitously, so the
company only buys 5,000 widgets, at $7 each. This represents an unfavorable purchase price
variance of $2 per unit, but is this really the fault of the purchasing manager, or is it simply
caused by market forces that are outside of the control of the company? The example illustrates
that the presence of unfavorable variances does not necessarily relate to actual problems that can
be rectified.
CHAPTER II
Setting Standards
Normally, setting up standards is based on the past experience. The total standard
cost includes direct materials, direct labor and overheads. Normally, all these are fixed to
some extent. The standards should be set up in a systematic way so that they are used as a
standards for direct materials. Generally, when you want to purchase some material what
are the factors you consider. If material is used for a product, it is known as direct
material. On the other hand, if the material cost cannot be assigned to the manufacturing
of the product, it will be called indirect material. Therefore, it involves two things:
i. Quality of material
When you want to purchase material, the quality and size should be determined.
the production department. This department makes use of historical records, and an
allowance for changing conditions will also be given for setting standards. A number of
test runs may be undertaken on different days and under different situations, and an
average of these results should be used for setting material quantity standards.
The second step in determining direct material cost will be a decision about the
standard price. Material’s cost will be decided in consultation with the purchase
department. The cost of purchasing and store keeping of materials should also be taken
into consideration. The procedure for purchase of materials, minimum and maximum
levels for various materials, discount policy and means of transport are the other factors
which have bearing on the materials cost price. It includes the following:
i. Cost of materials
materials. The type of standard used-- ideal standard or expected standard-- also affects
If you want to engage a labor force for manufacturing a product or a service for
which you need to pay some amount, this is called wages. If the labor is engaged directly
to produce the product, this is known as direct labor. The second largest amount of cost is
of labor. The benefit derived from the workers can be assigned to a particular product or
product, these will be known as indirect wages. The time required for producing a
product would be ascertained and labor should be properly graded. Different grades of
workers will be paid different rates of wages. The times spent by different grades of
workers for manufacturing a product should also be studied for deciding upon direct
labor cost. The setting of standard for direct labor will be done basically on the following:
Standard labor time indicates the time taken by different categories of labor force
i. Skilled labor
For setting a standard time for labor force, we normally take in to account
previous experience, past performance records, test run result, work-study etc. The labor
rate standard refers to the expected wage rates to be paid for different categories of
workers. Past wage rates and demand and supply principle may not be a safe guide for
determining standard labor rates. The anticipation of expected changes in labor rates will
be an essential factor. In case there is an agreement with workers for payment of wages in
the coming period, these rates should be used. If a premium or bonus scheme is in
operation, then anticipated extra payments should also be included. Where a piece rate
system is used, standard cost will be fixed per piece. The object of fixed standard labor
time and labor rate is to device maximum efficiency in the use of labour.
Setting Standards of Overheads
The next important element comes under overheads. The very purpose of setting standard
for overheads is to minimize the total cost. Standard overhead rates are computed by dividing
overhead expenses by direct labor hours or units produced. The standard overhead cost is
obtained by multiplying standard overhead rate by the labor hours spent or number of units
i. Determination of overheads
The overheads are classified into fixed overheads, variable overheads and semi-variable
overheads. The fixed overheads remain the same irrespective of level of production, while
variable overheads change in the proportion of production. The expenses increase or decrease
with the increase or decrease in output. Semi-variable overheads are neither fixed nor variable.
These overheads increase with the increase in production but the rate of increase will be less than
the rate of increase in production. The division of overheads into fixed, variable and semi-
Variance is the difference between planned, budgeted or standard cost and actual cost as
well as in respect of revenues. A variance can be either a price variance or a quantity variance. A
price variance arises when the cost to purchase an item differs from its standard price. A quantity
variance occurs when the number of units actually required to build a product varies from the
amount specified in the standard costing system. More specifically, here are the variances that
you can calculate from a standard costing system (they are linked to more complete descriptions,
as well as examples):
i. Purchase price variance. The actual price paid for materials used in the production
process, minus the standard cost, multiplied by the number of units used
ii. Labor rate variance. The actual price paid for the direct labor used in the production
process, minus its standard cost, multiplied by the number of units used.
iii. Variable overhead spending variance. Subtract the standard variable overhead cost per
unit from the actual cost incurred and multiply the remainder by the total unit quantity of
output.
iv. Fixed overhead spending variance. The total amount by which fixed overhead costs
v. Selling price variance. The actual selling price, minus the standard selling price,
vi. Sales volume variance. The actual unit quantity sold, minus the budgeted quantity to be
to be used from the actual level of use and multiply the remainder by the standard price
per unit.
viii. Labor efficiency variance. Subtract the standard quantity of labor consumed from the
actual amount and multiply the remainder by the standard labor rate per hour.
ix. Variable overhead efficiency variance. Subtract the budgeted units of activity on which
the variable overhead is charged from the actual units of activity, multiplied by the
These variances track price, efficiency, and volume variances for the cost types noted in
budgeted or standard cost. For example, a component part has a $100 favorable purchase price
variance if it cost $300, rather than the budgeted $400. A variance is said to be an unfavorable
variance if the actual cost incurred is higher than the budgeted or standard cost. For example,
fixed overhead has a $1,000 unfavorable variance if the actual amount incurred is $150,000,
In order to have a standard costing system that operates properly, a company must first
1. Initial standard setting. The industrial engineering staff is directed to create direct labor
standard costs, while the purchasing staff creates standard costs purchased goods, and
the cost accountant coordinates the development of a set of standard overhead costs. If
there are sub-assemblies created during the production process that may be valued at
the end of each accounting period, then the industrial engineering staff calculates these
standards.
2. Periodic updates. Cost standards must be periodically reviewed. The timing of reviews
depends upon how rapidly actual costs change. If there are minimal changes to a
updated more frequently in order to keep pace with the changes in actual costs.
There are a number of assumptions to consider when deriving standard costs, which
include:
costs incurred and the assumed speed with which parts are produced.
2. Production volume. A large assumed production run will spread its setup cost over many
units, whereas a short production run will result in higher setup costs on a per-unit basis.
3. Equipment condition. A poorly maintained machine will be in operation for fewer hours
on costs than a just-in-time system, since they have a different focus on the flow of
materials.
5. Union negotiations. Any upcoming union negotiations may result in a significant change
in labor rates.
6. Training and experience. A highly trained work force is very efficient, so if there is an
expectation for increased production hiring, assume that efficiency levels will decline
costs. One option is to devise an attainable standard, which is a cost that does not depart very
much from the existing actual cost. This results in reasonable cost targets that employees know
they can probably meet. Another alternative is to use historical costs as the basis for a standard
cost. This is generally not recommended, for the resulting costs are no different from a
company’s existing actual cost structure, and so gives employees no incentive to attempt to
reduce costs. The diametrically opposite approach is to create a set of theoretical standards,
which are based on costs that can only be achieved if the manufacturing process runs absolutely
perfectly. Since employees cannot possibly meet these cost goals for anything but very short
periods of time, it tends to result in lower employee morale. Thus, of the potential range of
standard costs that can be set in a standard costing system, the best approach is to set moderate
For effective use of this technique, sometimes we need to revise the standards which
follow for better control. Even standards are also subjected to change like the production method,
production methods, the standard cost will no longer be accurate. Standards that are out of date
will not act as effective feed forward or feedback control tools. They will not help us to predict
the inputs required nor help us to evaluate the efficiency of a particular department. If standards
are continually not being achieved and large deviations or variances from the standard are
reported, they should be carefully reviewed. Also, changes in the physical productive capacity of
the organization or in material prices and wage rates may indicate that standards need to be
revised. In practice, changing standards frequently is an expensive operation and can cause
confusion. For this reason, standard cost revisions are usually made only once a year. At times of
rapid price inflation, many managers have felt that the high level of inflation forced them to
change price and wage rate standards continually. This, however, leads to reduction in value of
the standard as a yardstick. At the other extreme is the adoption of basic standard which will
remain unchanged for many years. They provide a constant base for comparison, but this is
hardly satisfactory when there is technological change in working procedures and conditions.
CHAPTER V
Basically, standard costing is a management tool for control. In the process, we have
taken standards as parameters for measuring the performance. Cost analysis and cost control is
essential for any activity. Cost includes material labor and overheads. Sometimes, we need to
revise the standards due to change in uses, raw material, technology, method of production etc.
For a proper organization, it is required to implement this under a committee for the activity. It is
Questionaries’
accumulated, and one where control can be exercised.” Cost centers are necessary for
determining the costs. If the whole factory is engaged in manufacturing a product, the factory
will be a cost center. In fact, a cost center describes the product while cost is accumulated. Cost
centers enable the determination of costs and fixation of responsibility. A cost center relating to a
person is called personnel cost center, and a cost center relating to products and equipments is
2. Current Standards
A current standard is a standard which is established for use over a short period of time
and is related to current condition. It reflects the performance that should be attained during the
current period. The period for current standard is normally one year. It is presumed that
conditions of production will remain unchanged. In case there is any change in price or
manufacturing condition, the standards are also revised. Current standard may be ideal standard
This is the standard which represents a high level of efficiency. Ideal standard is fixed on
the assumption that favorable conditions will prevail and management will be at its best. The
price paid for materials will be lowest and wastes etc. will be minimum possible. The labor time
for making the production will be minimum and rates of wages will also be low. The overheads
expenses are also set with maximum efficiency in mind. All the conditions, both internal and
external, should be favorable and only then ideal standard will be achieved.
Ideal standard is fixed on the assumption of those conditions which may rarely exist. This
standard is not practicable and may not be achieved. Though this standard may not be achieved,
even then an effort is made. The deviation between targets and actual performance is ignorable.
In practice, ideal standard has an adverse effect on the employees. They do not try to reach the
4. Basic Standards
A basic standard may be defined as a standard which is established for use for an
indefinite period which may a long period. Basic standard is established for a long period and is
not adjusted to the preset conations. The same standard remains in force for a long period. These
standards are revised only on the changes in specification of material and technology
productions. It is indeed just like a number against which subsequent process changes can be
measured. Basic standard enables the measurement of changes in costs. For example, if the basic
cost for material is Rs. 20 per unit and the current price is Rs. 25 per unit, it will show an
increase of 25% in the cost of materials. The changes in manufacturing costs can be measured by
taking basic standard, as a base standard cannot serve as a tool for cost control purpose because
the standard is not revised for a long time. The deviation between standard cost and actual cost
5. Normal Standards
anticipated, can be attained over a future period of time, preferably long enough to cover one
trade cycle. This standard is based on the conditions which will cover a future period of five
years, concerning one trade cycle. If a normal cycle of ups and downs in sales and production is
10 years, then standard will be set on average sales and production which will cover all the years.
The standard attempts to cover variance in the production from one time to another time. An
average is taken from the periods of recession and depression. The normal standard concept is
theoretical and cannot be used for cost control purpose. Normal standard can be properly applied
The success of standard costing system will depend upon the setting up of proper
standards. For the purpose of setting standards, a person or a committee should be given this job.
In a big concern, a standard costing committee is formed for this purpose. The committee
includes production manager, purchase manager, sales manager, personnel manager, chief
engineer and cost accountant. The cost accountant acts as a co-coordinator of this committee.
7. Accounting System
Classification of accounts is necessary to meet the required purpose, i.e. function, asset or
revenue item. Codes can be used to have a speedy collection of accounts. A standard is a pre-
determined measure of material, labor and overheads. It may be expressed in quality and its
Maher, Lanen and Rahan, Fundamentals of Cost Accounting, 1st Edition (McGraw-Hill 2005).
Horngren, Datar and Foster, Cost Accounting - A Managerial Emphasis, 11th edition (Prentice
Hall 2003).
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Sapp, Richard, David Crawford and Steven Rebishcke "Article title?" Journal of Bank Cost and
Author(s)? "Article title?" Journal of Bank Cost and Management Accounting (Volume 4,
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