Date: - …………

Subject: - Proposal for Consultancy Services for …………

Proposed Services: - As per attached statement.

Dear Sir,

This has a reference to your email dated. ………… regarding Consultancy

Services for ……………………... Details of Scope of Work and commercial terms, as
discussed, are as under:

i. All surveys, investigations, data collection, etc. shall be done by the client.

ii. Correctness and authenticity of the details provided shall rest with client.

iii. This assignment is limited to the scope as per attached statement only.
The activities related to the day to day affairs, quantity, field execution,
safety aspects, workmanship, quality control, and site management, etc.
are not within the scope of this consultancy services.

iv. All site related issues, execution of works, quality and safety aspects,
progress of the works etc. shall be dealt with by the Client and the
consultant shall not be responsible for the same. The appearance before
the arbitral proceedings/ or any other authority is not within the scope of
this assignment.

v. All departmental coordinations and liaisoning shall be carried out by the

Client.

vi. Advising the Client for making representation to the project authority.

vii. Attending the meetings with the clients as and when required during the
…………..

 Attending the meetings with government authorities and site visit (site
visits limited to …… visit per month) for ………… specific issues.

viii. O & M (Operation and Maintenance) activities are not within the scope of
this work.

Page 1 of 16
 ix. All regulatory approval shall be obtained by the client.

x. All license fees, payment to the government authorities, model

preparation charges, scrutiny charges etc. shall be paid by the Client.

Please review the same and let us know, if any changes/ modifications are
required. Once the scope of the services is defined and finalised, we shall send
the commercial details accordingly.

DETAILED PROJECT REPORT

SECTION-1
Check List

Client to provide the following details: -

I. GENERAL DATA
1. Name of the project
2. Location
(a) State (s)
(b) District (s)
(c) Taluka (s) / Tehsil (s)
(d) Longitude / Latitude
(e) Survey of India Topographical Map reference No. (s)
(f) Earthquake Zone number
(g) Complete address for correspondence along with PIN code / e-mail
II. PLANNING
3. Master plan for overall development of the project prepared and stages of
development.
4. Details of all alternative proposals and their merits and demerits.
5. Is the present scheme proposed to be executed in stages? If so, what are
its various stages of execution.
III. SURVEYS

Page 2 of 16
 6. Detailed topographical surveys to be carried out for the following items
and maps prepared as per the prescribed scales.
(a) Headwork surveys (dam and auxiliary components)
(b) Plant and Colonies sites
(c) Canal (s), Branch canal (s) and water distribution system (alignment)
(d) Major and Minor canal structures
(e) Tunnel (s), Adit (s) etc.
(f) Surveys (detailed and sample) of areas of the command for OFD
and drainage works.
(g) Soil surveys
(h) Surveys for soil conservation
(i) Any other surveys i.e., archaeological. right of way. communication
etc.
IV. GEOLOGICAL INVESTIGATIONS
7. Geological surveys for the following items to be carried out and report on
geology of the following to be appended.
(a) Reservoir
(b) Headwork
(c) Intakes and regulators
(d) Major canal structures
(e) Tunnel (s), Hill (s) etc.
(f) Communication routes
(g) Any other components
V. SEISMIC INVESTIGATIONS
8. Seismicity of the region and coefficient of vertical / horizontal acceleration
for the various structures.
9. Is there possibility of liquefaction of foundations? If so, whether
liquefaction studies been carried out?
VI. FOUNDATION INVESTIGATIONS
10. Detailed foundation investigations (including in-situ tests and laboratory
tests) for the following structures to be carried out and detailed report(s) to
be appended.
(a) Head regulator (s)
(b) Canal (s) & Canal Structures

Page 3 of 16
 (c) Tunnel
(d) Pump House (s).
(e) Any other
11. Are there any. special features affecting the designs?
12. Surveys and laboratory tests for the following construction materials to be
carried out and report (s) to be appended.
(a) Soils for impervious, semi-pervious and pervious zones of earth and
rock-fill dame (s)
(b) Sand
(c) Rock and coarse aggregates
(d) Bricks and tiles
(e) Pozzolana
(f) Cement and lime stone
(g) Steel
(h) Any other
13. Sources for each of the above material to be identified and need etc. to be
indicated.
14. Proposals for procurement of scarce materials to be indicated.
VII. HYDROLOGICAL AND METEOROLOGICAL INVESTIGATIONS
15.
(a) Hydrological and Meteorological investigations to be carried out and
status of following data to be discussed in the report.
(i) Rainfall
(ii) Temperature
(iii) Sunshine
(iv) Gauge & Discharge
(v) Sediment
(vi) Water quality
(vii) Evaporation
VIII. HYDROLOGY
16. An index map and bar chart showing locations. of various hydro-metric,
climatic and rainfall stations existing/ongoing/planned water resources
projects and the data availability at those stations to be attached.

Page 4 of 16
 17. Ground Water Potential (existing use and additional availability) to be
indicated.
IX. LAND ACQUISITION AND RESETTLEMENT OF OUSTEES
18. Type and quantum of land proposed to be acquired in the submerged
area, project area, area coming under canals and distribution system,
area required for rehabilitation of the oustees.
X. DESIGNS
19. Selection of final location of the headworks and appurtenances, in
preference to the other sites investigated to be discussed.
20. Layout of the project viz location headworks workshop sheds; offices,
colonies etc.
21. The layout of the various major components of the headworks to be
discussed the light of site features, geology, foundation characteristics etc.
22. The detailed designs to be prepared for the following components.
(a) Head regulators, outlets and sluices
(b) Regulators
(c) Canal and water conductor system, Distribution network
(d) Canal structures
(e) Pump house, intake structures
(f) Tunnels and its components
(g) Instrumentation
(h) Power supply arrangements
(i) Hydro Mechanical equipments
23. Salient features of the above components and the assumptions made in
the design of above components of the project to be indicated and their
basis.
24. Have any model studies required to be carried out for any components?
25. Final alignment of canal(s) and branch canals(s) to be discussed in the
light of various alignments studied.
(a) Does the canal design provide for meeting requirements of rush
irrigation?
(b) Have any intermediate storages and tail tanks been considered to
reduce the canal capacities?
26. Location of canal structures on main and branch canals fixed after
detailed surveys of the final alignments.

Page 5 of 16
 27. Regulation arrangements of the off-taking channel both near and away
from the cross regulators to be discussed.
28. Sufficient escapes including terminal escapes to be provided on the
main/branch canal distributaries/minors.
29. Basis for adopting water way for the cross-drainage works
30. Details for rating the canal section by providing standing wave flumes.
rating of the falls, broad crested weirs, V- notches etc. to be discussed for
the canal and distribution system.
XI. IRRIGATION ANDCOMMAND AREA DEVELOPMENT
 Conveyance and field irrigation efficiencies for paddy and upland
crops during kharif, rabi etc.
 10- daily/monthly crop water requirements at the canal head.
 Are there any proposals for introducing warabandi and if so have
these proposals been discussed in the report and sample
calculations for a typical distributary/minor/sub-minor to be
furnished?
 Present position of irrigation in the command through existing
canals, tanks, lift schemes. wells etc.
 particulars of all irrigation projects (including minor schemes)
existing/proposed in the command
 Are there any potential areas, where ground water is available. If
so, has the quantity & quality of the ground water to be indicated.
 quantum of available ground water assessed and plan for its
conjunctive use with surface water
 Soil surveys carried out for the entire command.
 Soil and land irrigability classifications
 Method used for determining the crop water requirements.
31. Pre-project cropping pattern and the proposed cropping pattern along with
justification.
32. Proposed cropping pattern to be certified by Centre/State Agricultural
Authorities giving the statement of having considered the soil
characteristics and land irrigability characteristics of the command area in
deciding the percentage of the command area falling under respective
crops.
33. Areas and percentages of the CCA, that will be irrigated during Kharif,
Rabi, Two seasonal summer and Perennial
34. Year-wise phasing of irrigation development as a result of the project.

Page 6 of 16
XII. FLOOD CONTROL AND DRAINAGE:
(a) Existing Surface and Sub-surface drainage network and problems of
the drainage congestion, water logging, alkalinity/salinity, if any.
(b) Studies on sub soil water table (pre-monsoon, post-monsoon etc.).
(c) Maximum intensity of I, 2- and 3-day rainfall.
XIII. CONSTRUCTION PROGRAMME AND PLANT AND MANPOWER
PLANNING
35. Various alternative construction programme to be studied and proper
justification furnished for the final programme adopted.
36. Proposed construction programme, synchronised for timely completion of
each of the major component of work including Command Area-
Development.
37. Year wise quantities of the following materials of construction worked out
for various components of the project:
a) Excavation separately in -soft and hard strata
b) Earthwork in filling-impervious, semi-pervious and pervious
c) Stones for masonry
d) Coarse aggregate for concrete
e) Sand- for filter, masonry/concrete
f) Gravel- for filter
g) Steel of various sizes and type
h) Cement-normal, quick/slow setting with or without pozzolana, special
types
i) Lime-surkhi-pozzolana
j) Scarce material-special steel
k) Other material-fuel, electricity, explosive etc.
38. Year wise quantities to be executed by machine/labour for each of the
major component worked out for each of the above material.
39. Details of labour intensive items of the various major components of the
project identified and the quantities of such items worked out.
40. PERT chart or CPM diagrams for construction programme of various
components Organisational set up and frequency for project monitoring.
XIV. ESTIMATE
41. Estimates of different components of the project.
42. Details of Year to which the rates adopted in the estimate.

Page 7 of 16
 43. Analysis of rates for various major items of work for the major
components of the project with basis of analysis.
XV. ECOLOGICAL ASPECTS
44. Details of environmental and forest clearances from MOE&F and status.
XVI. COLONIES AND BUILDINGS
45. Planning of the colony/building keeping in view the ultimate use for
optimum utilisation of investment.
46. Are the permanent buildings being constructed required for
maintenance of the project only?
47. Can the buildings, Other than required for maintenance of the project
being constructed be put to some other use after the completion of the
project by the department or any other agencies?
48. Have the interested agencies been consulted in planning of the
buildings to suit their requirements later on?
49. Have the proposals for disposal of temporary buildings ben
discussed?
XVII. TUNNELS
 Topographical Surveys
 Geological Investigations
 Geotechnical Investigations
 General Design
 Geometric design
 Hydraulic design
 Structural design of lining in rock
 Structural design of lining in soft strata and soils
 Tunnel supports
XVIII. Data Required for Piped Irrigation Network Planning
i. Topographical map of the area
ii. Subsurface data
iii. Texture and salt component of the soil
iv. Soil characteristics including mechanical properties and shear
parameters
v. Permeability of the soil in relation to seepage losses
vi. Rainfall data

Page 8 of 16
 vii. Water availability Subsoil water level in the area and quality of the
underground water
viii. Possibility of water logging and salination
ix. Availability of suitable construction material
x. Existing drainage and drainage facilities
xi. Existing crop pattern
xii. Existing communication and transportation facilities
xiii. Socio economic study and agro economic survey of the project area
xiv. Adequate investigation should be carried out to collect the data given by
digging trial pits and bore holes, where necessary, to ascertain the
nature of soil encountered along different alternative alignments.

XIX. GIS
 Development of geospatial database of all chaks including field
details, type of land, name of owner, location of proposed
structures and pipe network up to individual field level etc. in
different layers.
 data from field by conducting survey by total station/DGPS, land
details as per revenue and Forest department Geospatial data
base of whole command area creating different layer of command
area mentioning inventories of project components.
 survey through high accuracy satellite images, Lidar, Drone
Mounted survey etc. with desired accuracy.
 contour map, catchment of each drain falling in route of canal and
pipe network alignment.
 map of whole command area showing different layers like field
map as per latest revenue map of each khasara showing khasara
no and ownership details, chak and subchak boundary, pipe
network, road network, drains, utility details, village, tehsil, district
boundary.
 All drawings in .dwg and .shp format compatible with GIS
softwares like arc GIS, Arc IRADAS etc.
 Geospatial database up to field level for constituting and
functioning of Water users Association at every chak outlet as per
Rajasthan PIM Act 2002 or relevant act in-force.
 GIS layers/shape files on Arc-GIS software,

Page 9 of 16
  Digitization of Complete Canal System; command area maps with
complete information/attributes;
 Canal Network diagram with all attributes attached and types of
canal structures marked along with chainage;
 GIS tagging of the assets of the project
 Digitization of flow data;
XX. QAP
 Quality Assurance Plans as per the contract specifications.

*** *** ***

Hydrology, Hydraulics and Structural Design for all the components of the
Project: -
I. Complete set of Drawings including general arrangement drawings, cross-
sections, elevations, plans etc.
II. Detailed structural drawings including framing plans, sections, elevations and
reinforcement details.
III. Complete Design philosophy for all structures including following:
1) Loading/usage details
2) Seismic/ Wind consideration
3) Soil report for project site (reference of soil report shall be given in
design documents)
4) Site survey plans including contours
5) Geotechnical Investigation reports
IV. STAAD (or any other) structural model files with analysis results. (Soft Copy
required)
V. Structural design and reinforcement output written on drawings for its proof
checking.

Scope of services (Proof Checking) shall include:

1) Checking the requirements of survey and geotechnical investigations
2) Checking the requirements of data collection

 Review of available survey and investigation data and identification of survey

Page 10 of 16
 and investigation requirement considered necessary for fixing alignment of
piped canal system, location of structures, design of main pipe canal and
distributary system including structures, preparation of estimates, for record,
preparation of land plan schedules and Land Acquisition Proposals including
property cases and execution, investigation, commissioning and maintenance
of the project.
 Review of technical and design parameters for pipe canal system including
structures.
i. Review of Additional/fresh investigations, Observations and Studies
 Review of Assessment of additional/fresh surveys, geo-technical
investigations and laboratory tests, analysis and studies including other
relevant data as necessary.
 Review of results of additional investigations and laboratory tests, analysis
and studies
 Review of conceptual plan based on preliminary investigation/planning of the
Employer.
ii. Review of Detailed Investigation:
 Report / memorandum on conducting surveys and investigation indicating
investigation criteria, methodology to be followed, equipment proposed to be
used and method of analysis for all components of the Work (Command area,
pipe Canal Distribution System, Survey up to Chak, rising main and
Structures on the total piped canal system).
 Command survey plans of whole command area on combined village map
with contours at specified intervals making ridges and villages showing clearly
command area.
 Survey for fixing alignment taking trial pits/bore holes and borrow area survey,
fixing permanent benchmarks connected with GTS Benchmark along the
alignment on the piped canal Centre line.
 Longitudinal Sections and Site plan showing alignment of piped canals.
 Revenue registers village wise and outlet wise, preparing chak statement,
distribution system- wise, Outlet register.
 Catchment area survey, grid survey, levelling along nalla/river to determine
bed slope and cross section of nalla/river for C.D. works.

Page 11 of 16
  Grid survey for other structures, such as Road crossing, trial pits, core drilling
for foundation investigation of structures.
 Plans schedules and land acquisition proposals (Private Land, Government
Land, Forestland if any etc.) Property cases if any and such as wells, trees,
houses etc., preparing temporary land acquisitions proposals for borrow area
or crop compensation.
 all the drawings like command area plan, longitudinal sections and cross
section of all the piped canals, roads, drains/ Nallas /Rivers site surveys of all
the CD works, Payment Schedules and Land acquisition proposals

3) Review of work methodology

4) Review of hydraulic design and head loss calculations
5) Review of structural system
6) Comments on structural model, analysis, its results & reports
7) Examine and checking of detailed engineering design and construction
drawings (Civil, Mechanical, Electrical and Instrumental)
REVIEW OF DESIGN AND ENGINEERING

 Review of the planning and designing of the project components as per

design criteria of Water Resources Department, relevant I.S. code, Guidelines
for planning and design of piped irrigation network issued from Central Water
Commission New Delhi, PWD, PHED, CPHEEO Manual, I.R.C. Publications,
canal parameters and circulars issued by the Water Resources Department
from time to time and any relevant specifications issued from time to time.
 Design, Drawings of Intake structure with motorized dual gate arrangements
with trash rack & approach channel
 Route Selection of Pipe Line Network
 Carrying capacity of Pipe on the basis of crop water requirement, rotation and
due water entitlement as per provisions Acts of State Authority
 Review of draw-off statement for every canal, design, drawing of L-section
and cross sections of Main canal, Distributaries, Minors, Sub Minors at
different reaches i.e. full cutting, Full filling, part cutting-part filling to feed
41903 ha area
 Review of detailed planning, hydraulic & structural design of the complete
canal network, including open channel up to sub minors/ piped distribution

Page 12 of 16
 network with surge analysis & water hammer design, including all
accessories, Butterfly valve, Pressure control flow control valve, NRV, air
release valve &other as per design requirement etc.
 Detailed Planning, Hydraulic & Structural Design of Pump Houses and
Electrical Facility, SCADA system
 Detailed Planning, Hydraulic & Structural Design and Drawings of Canal
structures such as Head regulators, cross regulators, Escape, Super
passage, Tunnel, Cut & Cover, Bridges, Aqueduct, Syphon, Road bridges,
Diggies with pump house, hydrants, etc.
 Pipeline Crossings for railways, national / state highways, village road
crossing, PMGSY road, district road crossing, river crossing, Nalla crossing
etc.
 Design of all related HEM works for the entire project including canal network,
pump house’s, Head works etc.
 Residential and non-residential buildings, WUA office buildings etc.
 Detailed planning & design of paved Bitumen top inspection/service road
along Main canal with shoulders.
 Planning and design of HT/LT lines network to meet power requirement of
project including diggie points, head works, at residential & non-residential
buildings, WUA offices & others infrastructural points by connecting it to the
nearest 33 KV Grid station in the project area/nearby area of the project with
dedicated lines of adequate length.
 Design of all related HEM works for the entire project including canal network,
pump house’s, Head works etc.
 Detailed planning, hydraulic & structural design of Enroute free flow Tunnels
with its approach & exit channel to deliver design discharge

8) Review detailing as per IS codes and manuals

9) Comments on received drawings which are intended to be used for
construction and are assumed to be already complete.
10) Review of "As-Built" design and drawings including all changes/revisions during
the construction stage
11) Verifying the governing ground levels and data related to the sites and its
interface with the design and drawings submitted by contractor

Page 13 of 16
12) Checking for finalization of CCA of the project under UHLC based upon water
allowance of 5.0 cusecs per 1000 Acres.
13) Proof checking of complete canal network for the given hydraulic parameters,
including open channel gravity flow upto sub minors/ piped distribution network
including surge/water hammer design, including all accessories on any
standard softwares, including details of all aspects of civil, hydraulic design for
safe & smooth operation/ monitoring and control of the system, as per the
approved alignment.
14) Checking of cross sections of canal at different locations i.e., cutting, filling,
partial cutting -partial filling section.
15) Checking of draw-off statement for every canal as per IS code.
16) Checking of Detailed planning, hydraulic & structural design of all canal
structures including Aqueducts with both side walkway, siphons, Fall,
DRB/VRB, Head & Cross regulators.
17) Checking of Detailed planning, hydraulic & structural design of Enroute free
flow Tunnels /cut & cover reaches with its approach & exit channel to deliver
design discharge at exit point as per the classified strata, approved L-section &
draw-off statement of the Main canal.
18) Checking of Detailed planning & design of single lane paved Bitumen top
inspection/service road along Main canal with shoulders.
19) Checking of Planning and design of complete command area up to hydrant
points, with average chak size of 200 Ha. under the given scope of complete
command area.
20) Checking of Distributing the design chak of about 200 Ha CCA further into Sub
chak size of about 12.5 ha to 15.0 ha. having hydrants at practically centroid/
junction of farmer field boundaries of every 1.25 ha to 1.50 ha. under the given
project boundary.
21) Checking of Irrigation scheduling in each chak in 4 or more rotations, as
approved by Owner, so as to provide equitable irrigation water in entire chak as
per crop water requirement.
22) Checking of Planning and design of Pump houses with diggie, sump well &
related civil works, energy efficient pumps & related HEM works at every chak
area.
23) Checking of General arrangement drawings for intake structure, Pump houses,
GSS, WUA office buildings, residential /non-residential buildings with
infrastructural works.
24) Checking of Planning & design of micro irrigation planning of every chak up to
hydrant points as per approved irrigation scheduling.

Page 14 of 16
25) Checking of Planning and design of HT/LT lines network to meet power
requirement of project including diggie points, head works, at residential & non-
residential buildings, WUA offices & others infrastructural points by connecting
it to the nearest 33 KV Grid station in the project area/nearby area of the
project with dedicated lines of adequate length.
26) Checking of Design of all related HEM works for the entire project including
canal network, pump house’s, Head works etc.
27) Checking of Planning and preparation of irrigation scheduling, warabandi for
each chak area of the project area in consultation with the farmers/WUA’s.
Distribution of warabandi slips to individual farmers.
28) Checking for Development of geospatial database of all chaks including field
details, type of land, name of owner, location of proposed structures and pipe
network up to individual field level etc. in different layers.
29) Checking of Computer/mathematical model testing of largest distribution
network system from pump, main & lateral pipe lines, HDPE distribution
network up to each nakka/ hydrant proposed by the bidder.
30) Review of concrete mix design
31) Correspondence related to EPC contractor and department (for design
aspects)
32) Checking of Reinforcement Bar bending schedule given by contractor as per
approved design and drawings.
33) Checking of test reports of materials and equipment’s submitted by contractor
34) Review of Quality Assurance Plans as per the contract specifications.
35) Review of Operation and Maintenance Manuals.
36) Project Completion Report
Review of as-built drawings for Rising Main, Gravity mains, branch lines,
distribution network, controlling and regulation system, etc for supply of water
for irrigation, structures, Gates and E&M Parts of structures
Review of Detailed Project Completion Report.

37) Review of the works related to GIS

 GIS layers/shape files on Arc-GIS software,
 Digitization of Complete Canal System; command area maps with
complete information/attributes;
 Canal Network diagram with all attributes attached and types of
canal structures marked along with chainage;
 GIS tagging of the assets of the project

Page 15 of 16
  Digitization of flow data;
 Review of geospatial database of all chaks including field details,
type of land, name of owner, location of proposed structures and
pipe network up to individual field level etc. in different layers.

Deliverables:
 Comments on Design basis report (Hydraulics, Structural, Hydro-mechanical,
Electrical)
 Advice on overall system planning
 Comments on analytical model (If any).
 Comments on design philosophy
 Comments on design calculations.
 Comments on Drawings.

Exclusions, if any should be highlighted. Payment schedule is to be added.

Page 16 of 16