TRAINING TO

POLLING PARTY

Dr. Shantanu Gauns

NLMT- ECI & State Nodal Officer (Trg)
9673108761, 7066044379 (WA)
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 DISCLAIMER

The information contained in this presentation is for educational and

informational purpose. It is not intended as a substitute for the judicious
Instructional material of Election Commission of India, its Circulars and
Notifications.

While information in this presentation has been verified to the best of our
abilities, we cannot guarantee that there are no mistakes or errors. You by
yourself assume the sole responsibility of acting upon any information
from this presentation, you do so at your own risk.

The readers are advised to read & follow the updated instruction materials
available on website of ECI (eci.gov.in )
ABBREVIATIONS
AC Assembly Constituency PC Parliamentary Constituency
ARO Asst. Returning Officer PER Photo Electoral Roll
AS Assembly Segment PO Polling Officer
ASD Absentee, Shifted & Dead PrO Presiding Officer
BLO Booth Level Officer PS Polling Station
BU Balloting Unit PV Proxy Voter
CAPF Central Armed Police Force RO Returning Officer
CPF Central Police Force SO Sector Officer
CU Control Unit VAB Voter Assistance Booth
DEO District Election Officer VC Voting Compartment
EPIC Election Photo Identity Card VCB VVPAT Counting Booth
MO Micro Observer VIS Voter Information Slip
PB Postal Ballot VVPAT Voter Verifiable Paper Audit Trail
EVM: Electronic Voting Machine = CU + BU + VVPAT
POLL DUTIES
Voting Rights of Polling Party POLL Polling Party
Legal Provision
DUTIES
ERROR MES M3 TYPE EV
SAGES M E-LEARNING
MODULE

PRE-POLL
IMPORTANT I PRO & PO DUT POST-POLL DU SEALING OF PA
DUTIES TEMS IES TIES CKETS

RECEIPT OF MA
TERIAL M21
DISTRIBUTION AT POLLING
CENTRE STATION

MOCK POLL BEFORE POL DURING THE COMMON ER

& EVM SEAL L STARTS POLL RORS OF POL
ING L TEAM

EVM OTHER PROBLEMS PROBLEMS

FACED FACED
 UPDATED ON: 22/01/2024 3.00 PM

THANK YOU

Dr. Shantanu A. Gauns, Goa

NLMT- ECI & State Nodal Officer (TRG.)
) 9673108761, 7066044379(WA)
FORM 12
FORM 12
[See rules 19 and 20]
Letter of Intimation to Returning Officer
To
The Returning Officer
……………………….
Sir/Madam,
I intend to cast my vote by post at the ensuing election to the ………………………….
from the ………………………… Assembly Constituency/Segment.
My name is entered at S.No. …………….. in Part No. …………. of the electoral roll
for ……………………………………… Assembly Constituency. The ballot paper
may be sent to me at the following address:-
………………………………………………….
………………………………………………….
………………………………………………….
Yours faithfully,
Place: ………………………
Date : ……………………..
POSTAL BALLOT BACK
• Filled-up Form 12 is to be submitted with copy of appointment order at
the election training venue (authorized official/designated counter) or
sent to RO at least 07 days (seven days or a week) prior to poll date.
• RO will make arrangements to issue Postal ballot and the connected
papers/envelopes to the Polling staff.
• Voting by such electors will be done at the training centres itself
through postal voting facilitation centre.
• Thus, the officials opting PB will not be able to post the ballot paper in
post offices.
• Note that once postal ballot is issued to an official, they can vote only
through Postal Ballot, even if their election duty is cancelled.
FORM 12
FORM 12A [See rule 20(2)]
APPLICATION FOR ELECTION DUTY CERTIFICATE
To
The Returning Officer
……………………….
Sir/Madam,
I intend to cast my vote in person at the ensuing election to the ……………………….
from the ………………… Assembly Constituency/Segment.
I have been posted within the constituency at ………….. (No. & Name of polling
station), but my name is entered at S.No. …………….. in Part No. …………. of the
electoral roll for ……………… Assembly Constituency comprised within
………….... Parliamentary Constituency.
I request that an Election Duty Certificate in form 12B may be issued to enable me to
vote at the polling station where I may be on duty on the polling day. It may be sent to
me at the following address:-
…………………………………………………………....
Yours faithfully,
Place: ………………………
ELECTION DUTY CERTIFICATE
• Filled-up Form 12A is to be submitted with copy of appointment order
addressed to the RO of your home constituency.

• Such officials will be eligible to cast their vote through EVM-VVPAT

at Polling Station on the poll date where they are on duty.

• If their election duty is cancelled after the entry EDC is made in the
marked copy of electoral roll, such persons can cast their vote at any
Polling Station other than their original/home polling station using
the issued EDC.
ELECTION DUTY CERTIFICATE BACK
FORM 12B No.: 0 0 1 2 .
[ See Rule 20(2) and 35A ]
ELECTION DUTY CERTIFICATE

Certified that SHANTANU GAUNS is an elector in 02-South Goa Parliamentary

. . .

Constituency, his/her electoral roll number being 05 Part No. 11 of the electoral
. . . .

rolls for 38 Sanvordem

. .

That by reason of his/her being on election duty he/she is unable to vote at the Polling
Station where he/she is entitled to vote and that he/she is therefore hereby authorized
to vote at any Polling Station in the said constituency where he/she may be on duty on
the date of poll.

Place: …………………… Signature

Date: ……………………. SEAL Returning Officer
PRE POLL DUTIES @ DISTRIBUTION CENTRE BACK

• Polling team to meet the

allotted Sector Officer &
find assigned PS from
the displayed list.

• Find out whether there is deployment of CPF, Micro

Observer and web casting in assigned polling station.
• Carry phone numbers of BLO, SO, ARO, RO, DEO &
General Observer.
• Receive the poll material as per the Annexure
RECEIVAL OF CU, BU AND VVPAT
• Compare serial numbers of CU, BU & VVPAT from Green metal
stickers pasted on their back side with EVM Identification slip.
• Remove BU, CU & VVPAT from carrying cases ensuring that
there is no bright Light overhead when opening VVPAT case.
• Verify that Seals and the Address Tags of BU, CU & VVPAT are
intact.
• Ensure that CU, BU and VVPAT numbers are same as in issue
register, EVM Identification slip & attached address tags.
• Confirm that P.S. Number and name on all the Address Tags
must tally with the allotted PS.
TAGS, STICKERS, EVM ID SLIP & ISSUE REGISTERS
GREEN METAL STICKER

ADDRES TAG

South Goa
G - 56789

23- G.P.S., Bandora Ponda Goa

DUTIES @ RECEIVAL CENTRE

• Ensure that number of EVM Identification slips received equals the

number of candidates.

• In case of discrepancy, bring it to the notice of RO/ARO

• Receive the poll material as per the list taking enough number of
Voter Slips, Cross arrow mark, Metal Seal, Indelible Ink vials, Distin
guishing mark, VVPAT Battery
, etc. as per the list.
CHECKING CONTROL UNIT
• Remove CU from its carrying case and Switch ON CU without
connecting BU / VVPAT & Check (Steps: 1 & 2) :
• Date & time – CU should show correct D/T (Step: 3)
• Check CU Serial No. on its display – Must be same as on EVM
identification slip, Issue register & CU metal sticker. (Step: 4)
• Number of Candidates on the CU must equal to that on Form 7A
plus the NOTA (Step: 5)
• Battery status – must be High (Step: 6)
• The Display will than display message ‘DISCOVERING UNITS’
and shall be going blank (Step: 7 & 8)
Note: 1] Each CU message will be displayed for about 7 seconds,
followed by beep sound (2 Seconds)
2] RO to be immediately informed, in case any
CHECKING CONTROL UNIT

1 5

2 6

3 7

4 8
CHECKING CONTROL UNIT
• Check the number of votes present in CU by pressing TOTAL
button - Display will follow sequence as below & shows Zero Votes

SWITCH OFF THE CONTROL UNIT

CHECKING BALLOTTING UNIT

Remove BU from carrying case & check:

• Address tag of BU – It must be the BU of assigned PS
• Pink Paper Seal of BU – It must be intact
• Ballot Paper – must be properly installed
• Ballot buttons – upto NOTA button should be unmasked.

• Position of the thumb

wheel switch must be
01 for the 1st BU, 02
for 2nd BU, 03 for 3rd
BU, and so on.
RECEIVING VVPAT

Remove VVPAT from carrying case & check:

• Ensure that there is no direct Sunlight / High lumen bulb overhead
the VVPAT while opening its case.
• Check the address tag and ensure that correct VVPAT is received by
the polling team.
• The Paper Roll Compartment of VVPAT is secured by address tags
by RO using thread seals.
• The Ballot Slip compartment of the VVPAT is not sealed and should
not contain any printed paper slips.
• Ensure that Paper Roll lock (knob) of the VVPAT is set in horizontal
position while transportation.
CHECKING VVPAT

Horizontal Vertical
During During Mock
Transportation Poll & Actual
Poll
EVM @ RECEIVING CENTRE BACK

EVM connection is NOT

to be done at the
receiving centre. (i.e. No
Testing with VVPAT at
receiving centre)
FORMS / LISTS & REPORTS
1. Duly Certified Marked copy of Electoral Roll
2. List of Absentee, Shifted and Dead Electors (ASD)
3. List of Vulnerable Voters
4. List of Classified Service Voters and Proxies
5. List of Contesting Candidates in Form - 7A
6. Photocopy of Specimen Signatures of contesting candidates
7. Acquaintance Roll
8. Registers of Voters Form – 17A
9. Account of Votes and Paper Seal Account Form – 17C
10. 16 Point Observers Report
11. Scrutiny of Form – 17A
12. Additional Information Report
13. Voter Turnout Report PSO-5
TRANSPORT BACK

Polling Party strictly to use vehicle provided

1.
by RO/ARO

No Vehicle other than that provided by

2.
RO/ARO to be used to & fro Polling Station.

Polling parties to be accompanied by security

3.
personnel.
ANNEXURE – POLL MATERIAL
A] EVM, Electoral Roll & others

Control Unit 1 No.

Balloting Unit ≥ 1 No(s).
VVPAT 1 No.
Marked copy of Electoral Roll 1 No.
Working copies of Electoral Roll 3 Nos.
Tendered Ballot Papers 20 Nos.
ASD List 1 No.
CSV List 1 No.
Braille Ballot Sheet 1 No.
Dummy Ballot Unit 1 No.
Voting Compartment 1 No.
ANNEXURE – POLL MATERIAL
B] Forms and other formats
1. Statutory Register – 01 White Color Register of Voters in Form 17A 1
List of Tendered votes in Form 17B 2
Account of Votes in Form 17C ≥ 10
2. Statutory Booklet – 02 White Color
List of Challenged Votes in Form 14 2
List of Blind & Infirm Electors in Form 14A 2
3. Statutory Booklet – 03 White Color Voters Slips **
Declaration by PrO (Part I – IV) 2
PrO Diary 2
4. Non-statutory Booklet – Part - A
Visit Sheet 2
Yellow Color Booklet
PrO Report (I, II, III, IV, V) 1
Form M21 – Receipt or return of Election…. 2
Polling/Relieving agents movement sheet 1
Entry Pass for Polling/Relief Agents ≥ 10
Declaration by companion of blind or infirm elector 10
Receipt Book in respect of Challenged votes 10
5. Non-statutory Booklet – Part - B
Declaration by elector under Rule 49 MA (Test vote) 5
Yellow Color Booklet
Declaration by elector whose name is in ASD list 10
Letter of complaint to S.H.O. 4
Declaration obtained from elector as to their age 4
List of electors who gave/refused to give declaration 4
6. Candidate Information : Booklet – 06 List of Contesting Candidates – Form 7A 1
Blue Color booklet Photocopy of signature of candidates/agents 1
ANNEXURE – POLL MATERIAL
C] Envelopes
Master envelope for EVM papers (White colour) 1
1. Envelope Set - 01 Envelope for Account of Votes (Form 17C) recorded 1
EVM Papers
White Colour Envelope for PrO report I (Mock Poll Certificate), II & III 1
Envelope for VVPAT paper slips of Mock Poll (Black colour) 1
Master Envelope for Scrutiny documents (white colour) 1
Envelope for PrO Diary (white colour) 1
2. Envelope Set - 02
Scrutiny Documents Envelope for Register of Voters (Form 17A) white colour) 1
White Colour Envelope for list of blind & infirm electors in Form 14A and
1
Declarations of the Companions (Yellow Colour)
Envelope for Visit Sheet (white colour) 1
Master Envelope for Statutory Cover (white colour) 1
Envelope for Marked copy of ER & list of CSV (white colour) 1
3. Envelope Set - 03 Envelope for Voters Slips (white colour) 1
Statutory Cover
White Colour Envelope for used tendered ballot papers & list in Form 17B (white) 1
Envelope for unused tendered ballot papers (white colour) 1
Envelope for list of challenged votes in Form 14 (white color) 1
ANNEXURE – POLL MATERIAL
C] Envelopes ……
contd.
Master envelope for non-statutory cover (yellow) 1
Envelope for copies of electoral roll (yellow) 1
Envelope for appointment letters of Polling Agents in Form 10 1
Envelope for EDC in form 12B 1
Envelope for Declarations by PrO 1
Envelope for receipt book & cash in respect of Challenged votes 1
4. Envelope Set - 04
Non-Statutory Cover Envelope for unused & damaged paper seals and Special tags 1
Yellow Colour Envelope for unused Voters Slips 1
Envelope for Declaration obtained from elector as to their age &
1
List of electors who gave / refused to give declaration
Envelope for form of declaration by elector under 49MA 1
Envelope for Declaration by elector whose name is in ASD list 1
Envelope containing letter of complaint to SHO 1
5. Envelope Set - 05 Master envelope for Handbook, Instructions, etc. (Brown colour) 1
Handbook, Instruction, etc
Brown colour Envelope for used & remaining indelible ink phials & Stamp pad 1
6. Envelope for other Polling Materials (Blue colour) 1
ANNEXURE – POLL MATERIAL BACK
D] Seals, Tags and Marks
Common address Tags for CU, BU and VVPAT 14
Special Tags 3
Green paper seals for EVM 3
Indelible Ink 2
Rubber stamp with arrow cross mark 1
Metal seal for presiding officer 1
Distinguishing mark rubber stamp 1
Pink paper seal for sealing Black Envelopes 2
Mock Poll Slip Stamp 1
E] Handbooks and Instructions
The Handbook of Presiding Officers 1
Instructions on EVM and VVPAT 1
a) Poster on How to cast vote on EVM and VVPAT 1
b) Brochure for PrO on EVM and VVPAT 1
c) Troubleshooting on EVM and VVPAT 1
Mock Poll Leaflet 1
Commissions order on identification of electors through alternative documents 1
Phone Book / Contact book for polling parties 1
Check list for Presiding Officer 1
RECEIVAL OF IMPORTANT MATERIAL
VOTER SLIP INDELIBLE INK

CROSS ARROW DISTINGUISHING MARK PrO METAL

MARK SEAL
AC No.

PS No.
RECEIVAL OF SEALS / TAGS BACK
MARKED COPY OF ELECTORAL ROLL PG. 1
MARKED COPY OF ELECTORAL ROLL PG. 2
MARKED COPY OF ELECTORAL ROLL PG. 3
MARKED COPY OF ELECTORAL ROLL PG. 29
MARKED COPY OF ELECTORAL ROLL
ELECTORAL ROLL BACK
• One Marked copy and Three working copies of the Electoral Roll are
supplied to the Polling party.
• Marked Copy:
• Should be certified by the RO/ARO
• Can contain Authorized Markings only
• Check:
• Supplements, if any, shall be attached to the Mother Roll
• All copies to carry correct page numbers
• All pages to be in serial order
• Printed elector serial number should not be corrected
• Deletions are correctly marked on the roll
FORMAT FOR ASD & VULNERABLE VOTERS BACK
FORMAT FOR
LIST OF ABSENTEE, SHIFTED & DEAD ELECTORS

1. No. and Name of the Constituency : ………………………………………………………….

2. Part of the Electoral Roll : …………………………………………………………

Elector
S
Section Serial Name of the Elector Address Gender
N
Number
1 2 3 4 5 6

Place: ______________ Signature

Date :_______________ RETURNING OFFICER
LIST OF CSVs BACK
[ See Rule 27P(3) of COER, 1961]
LIST OF CLASSIFIED SERVICE VOTERS AND PROXIES

1. No. and Name of the Constituency : ………………………………………………………….

2. Part of the Electoral Roll : …………………………………………………………

Proxy
Name of CSV

S. No. of his
Name of the Father’s /
name in the Father’s/ Full
S force to which Husband’s/
Age

Address last part of the

Name
N he belongs & Mother’s Husband’s/ address

Age
electoral roll of Mother’s of the
Service Id no. Name
Constituency name proxy

1 2 3 4 5 6 7 8 9 10 11
1
2
3
4
5
6

Place: ______________ Signature

Date :_______________ RETURNING OFFICER
FORM 7A BACK
FORM 7A [ See Rule 10(1) ]
LIST OF CONTESTING CANDIDATES
Elections to the House of People / Legislative Assembly from the ……………………….…… Constituency
Address of Photograph
S.N. Name of Candidate * Party Affiliation Symbol Allotted
Candidate of Candidate
1 2 3 4 5 6
(I) Candidates of Recognized National and State Political Parties
1
2
3
(II) Candidates of registered Political Parties (Other than recognized National & State Political Parties)
1
2
3
(III) Other Candidates
1
2
3

Place: ______________ Signature

Date :_______________ RETURNING OFFICER
SPECIMEN SIGN OF CONTESTING CANDIDATES BACK
ANNEXURE – I(A)
(See Para 7.2 to 7.4)
FORMAT FOR SPECIMEN SIGNATURES OF CANDIDATES AND THEIR ELECTION AGENTS
General/Biennial/Bye Election …………………………. (Month/Year) No. & Name of AC: ................................
The specimen signatures of contesting candidates and their Election Agents are given below for the purpose
of verification of their signatures by the Presiding Officer in the letters of appointment of Polling Agents at
the time of poll.

Sr. Signature of the Signature of

Name of Candidate Name of Election Agent
No. Candidate Election Agent
1 2 3 4 5
1

Place: ______________ Signature

Date :_______________ RETURNING OFFICER
REGISTER OF VOTERS BACK
Form 17 A
(See Rule 49 L)
REGISTER OF VOTERS
Elections to the House of the People / Legislative Assembly of the State / Union Territory
………………………… from ………………………. Constituency No. and Name of the Polling Station
………………………………. Part No. of Electoral Roll …………………
Sl. No. of Details of the document Signature/Thumb
Sr.
Elector in the produced by the elector in impression of Remarks
No.
Electoral Roll proof of his / her identification Elector
1 2 3 4 5

Signature of Presiding
ACCOUNT OF VOTES & PAPER SEALS – FORM 17-C
FORM 17 – C
[See Rules 49S and 56C(2)]
PART – I – ACCOUNT OF VOTES RECORDED
Election to the House of the People / Legislative Assembly of the State / Union Territory ………………
from …………………….................................................... Constituency.
Number and Name of Polling Station: ………………………………………………………………………………
Identification Number of Voting Control Unit ……….………………………………
Machine used at the Polling Station: Balloting Unit ………………….…………………….
VVPAT Unit : …..…………………….……………..

1. Total number of electors assigned to the Polling Station: ……………………………………………..

2. Total number of voters as entered in the Register of Voters (Form 17A): ……………………..
3. Number of voters deciding not to record votes under Rule 49-O: …………………………………
4. Number of voters not allowed to vote under Rule 49-M: ……………………………………………..
5. Test votes recorded under Rule 49MA (d) required to be deducted
1. Total number of test votes to be deducted: Total No. Sl.No.(s) of elector(s) in Form 17A
…….…….. …………………….………………………………….
2. Candidate(s) for whom test vote(s) casted: Sl.No. Name of Candidate No. of Votes
………… …………………………..… …….…………….
………… ……………………………… ………………….
6. Total number of votes recorded as per voting machine:………………………………………………..
FORM 17-C BACK
7. Whether the total number of votes as shown against item No. 6 tallies with the total number of votes as
shown against item No. 2 minus number of voters deciding not to record votes as against item No. 3
minus number of voters as against item 4 (i.e. 2-3-4) or any discrepancy noticed
………………………………………………………
8.Number of voters to whom Tendered Ballot Papers were issued under Rule 49P:
……………………
9.Number of Tendered Ballot Papers. Sl. No.
Total From To
1.Received for use: ……………………………………… …………….. ……………… ………………
2.Issued to electors: .…………………………………… …………….. ……………… ………………
3.Not used and returned: ……………………………. …………….. ……………… ………………
10.Account of paper seals Signatures of Polling Agents
1. Paper seals supplied for use: Total No.:……………….… 1. …………………………………………
Sl. Nos. from ……………
2. Paper seals used: Total No.:…………………. 2. ………………………………………….
Sl. No.(s): ………………
3. Unused paper seals returned Total No.:……………….. 3 ……………………………………………
to Returning Officer: Sl. No.(s):………………...
4. Damaged paper seals, if any Total No. ………………… 4 …………………………………………….
Sl. No.(s): ….……………
5…..………………………………………….

Date: ……………………….. Signature of Presiding Officer

Place: ……………………… Polling Station No.: ……………………………
ed Y/N

idates

sented by Polling Agents

16 POINT OBSERVER REPORT

d using documents other than EPIC

ne in the presence of Agents Y/N

eared Y/N

ed & sealed properly in the presence of Agents

PRESIDING OFFICER'S ADDITIONAL REPORT FORMAT

Polling Agents after obtaining their signatures

have voted after 6.00 pm by receiving the Token at the End of polling

t incident took place during the poll ? Y/N

Format for Presiding Officer's Additional Report to be submitted to Constituency Observer/RO
BACK
SCRUTINY OF FORM - 17A BACK
SCRUTINY OF FORM - 17A
Name & No. of Polling Station:
MALE FEMALE OTHERS TOTAL
1 Total Electors in the Polling Station

MALE FEMALE OTHERS TOTAL

2 Number of Persons who voted in Polling Station

3 Number of tendered votes

4 Number of Challenged votes
5 Number of proxy votes by CSV’s
EPIC ALTER. DOCUM.
6 Number of voters who exercised their right of vote on the basis of

7 Number of voters who excercised their right under Rule 49 O

8 Number of Polling Agents in the polling station
9 Number of OVERSEAS electors voted.
10 Number of EVM's Used.
11 Whether EVM was Changed or Replaced
12 Time when EVM was Changed and reason for it
13 TOTAL ASD voters in the list
14 Total persons who cast their vote from ASD voters list
15 Violence or poll interruption due to any reason
16 Complaints received with respect to that polling station.

Signature of Presiding
ADDITIONAL INFORMATION REPORT
Additional Information from Presiding Officer at the receiving centre

Name of the State : _____________________________________________________

Name of the District : _____________________________________________________

No. & Name of A.C. : _____________________________________________________

No. & Name of P.S. : _____________________________________________________

S.N. Item Sex Nos.

Male
Female
1. Total Electors in the Polling Station
Others
Total
Male
Female
2. Number of persons who voted in the Polling Station
Others
Total
ADDITIONAL INFORMATION REPORT BACK
S.N. Item Reply
3. Number of Tendered votes
4. Number of challenged votes
5. Number of proxy votes by CSVS
6. No. of voters who exercised their franchise on the basis of EPIC
7. No. of voters who exercised their franchise on basis of alternate document
8 No. of voters who exercised their franchise on the basis of Rule 49 – O
9. Number of polling agents in the Polling Station
10. Number of polling stations where no Polling Agents were present
11. Number of overseas voters who voted in the Poll
12. Number of EVM’s used.
13A Whether the EVM was changed or replaced
13B If so, the time when changed and the reason for such change.

Signature of Presiding
VOTER TURNOUT REPORT – PSO-5 BACK
VOTER TURNOUT REPORT FOR POLLING STATION
(As per Item 5 of Form 17C*)
A) Parliamentary Constituency No. &Name : B) State Code & Code :
C) Assembly Segment Number and Name: D) PS No. & Name :

1. Date of Poll: 2. No. of EVM’s (Control Units) used:

Male Female Others Total
Voter turnout, that is Votes to be found in the EVM as
3.
per Item 5 of Form 17C Conduct of Election Rules, 1961

4. No. of Tendered Ballot Papers

For State where use of EPIC is mandatory
5. No. of Voters who were identified with the help of EPIC’s

6. No. of voters who were identified using other Identification documents

I authenticate the data given above and certify that copies of filled Form 17C have been handed over to
Polling Agents after close of Poll. _________________________
Signature of Presiding Officer
For use in Collection Centre
Date & Time of receipt at the Collection Centre:
Signature of Officer-in-Charge Collection Centre:

Signature of Presiding
CERTIFICATE BY RO/ARO BACK

CERTIFICATE
(Where the Roll is reprinted to reflect deletions and corrections
in the Supplement No. 1, 2 & 3)

This is to certify that the Electoral Roll of Part No. …………………………………. of

……………..…………………… Assembly Constituency reprinted after reflecting the
deletions and corrections shown in Supplements 1, 2 & 3 has been thoroughly
compared and no discrepancy has been found. There are total …………….... Number
of pages (from 1 to ………….)

Signature and Seal of the

Date: ………… Returning Officer/Asst. Returning Officer
MARKINGS ON MARKED COPY BACK
Hash
Mark PB

Postal
Ballot

EDC

DELETED
EDC

Marking for Deletion Marking for Modification

For Summary Continuous

For Summary Revision Continuous Updation Revision Updation E – Expired
Q – Disqualified

LETED ETED2 R – Repeat

DE DEL # 2# M – Missing
PRE-POLL DUTIES DAY DUTIES @ PS BACK

 Setting up of Polling Station

 Inside the Polling Station
 Outside the Polling Station
 Display of Notices, Posters, etc.
 Voter Facilitation Posters
 Regulation of Electors in PS
 Covid Protocol
 Miscellaneous
MODEL POLLING STATION
MODEL POLLING STATION BACK
INSIDE THE PS BACK
 Setup the PS as per the Model.

 Ensure that voting compartment for voters to record their votes

must be well lighted & should NOT be near window.

 Make sure that photographs of political leaders are NOT

displayed in the PS, if found remove/cover them.

 Seating arrangement in PS for polling party and polling agents

shall be made as per norms of social distancing.

 Criss-cross movement of electors during Entry or Exit should

be strictly avoided.
OUTSIDE THE PS BACK
 PS will be provided with chairs kept in shaded waiting areas
separately for male & female Electors.
 Make arrangement for separate queue for Male, Female and
special queue for PwD and Senior Citizen Voters.
 Take a round and know periphery of 200 meters around the
PS to exercise jurisdiction and control of Presiding Officer.
 Remove/get removed all the banners & symbols of candidates,
if any, within radius of 200 mts.
 Ensure that booth is NOT set up by political parties or
candidates within a distance of 200 mts. from the PS.
NOTICES @ ENTRANCE OF PS

WARNING NOTICE

YOU ARE UNDER

WEB CAMERA /
NOTICE ON
VIDEOGRAPHY CCTV
SURVIELLANCE
NOTICE SPECIFYING POLLING AREA
LIST OF CONTESTING CANDIDATES – FORM 7A
FORM 7A [ See Rule 10(1) ]
LIST OF CONTESTING CANDIDATES
Elections to the House of People / Legislative Assembly from the ……………………….…… Constituency
Address of Photograph
S.N. Name of Candidate * Party Affiliation Symbol Allotted
Candidate of Candidate
1 2 3 4 5 6
(I) Candidates of Recognized National and State Political Parties
1
2
3
(II) Candidates of registered Political Parties (Other than recognized National & State Political Parties)
1
2
3
(III) Other Candidates
1
2
3

Place: ______________ Signature

Date :_______________ RETURNING OFFICER
POSTER ON HOW TO VOTE ON EVM
VOTER’S PLEDGE BACK

VOTER’S PLEDGE
“We, the citizens of India, having abiding faith in democracy,
hereby pledge to uphold the democratic traditions of our country
and the dignity of free, fair and peaceful elections, and to vote in
every election fearlessly and without being influenced by
considerations of religion, race, caste, community, language or
any inducement”.
 Display:
 Inside Voting Compartment
 On the wall opposite to VC
 At entry door of Polling Station
VOTER FACILITATION POSTERS
VOTER FACILITATION POSTERS BACK
 Display of the four Voter Facilitation Posters (VFP) is an integral
part of the overall arrangements to be made at every PS.

 PrO to ensure that the VFP’s are prominently displayed.

 The VFP’s shall be displayed / pasted / stuck / affixed on the outside

wall, near entrance of polling station in the order of their Serial Nos.
i.e. VFP Nos.1 – 4.

 Additional VFP Nos. 3 & 4 to be prominently displayed also at the

entrance of polling station premises in locations especially where
more than one Polling Stations are present.
REGULATION OF ELECTORS IN PS BACK
 Police/Security Personnel to be instructed to ensure that :

 Electors do not carry mobile phones, spy cameras, arms and

ammunitions, etc. inside the PS.

 Entry of Voters in PS should be as 1 Male to 2 Females.

 At any given time, only ONE voter shall be allowed to stand in front
of each PO maintaining social distance.

 PWD, Senior Citizens & Pregnant Women must be given priority for
entering PS without having to wait in the queue.

 Facility to be provided to take wheel chairs inside PS for wheel chair

bound electors.
COVID PROTOCOL

 PS Sanitization will be done on the day before poll.

 Sanitizer will be provided at Entry, Exit & apt locations in PS

with clear direction for its use by voters.

 Soap & water shall be provided at entry & exit points of PS.

 Thermal checking of voters will be carried out by Para Medical

staff or Asha worker at entry point of the PS.

 Reserve face masks for electors who are not carrying mask will
be kept.
COVID PROTOCOL
 Awareness poster on COVID-19 is to be displayed at visible
location.
 Social distancing for voters standing in queue will be
maintained by earmarking circles at 6 feet distance.
 Services of volunteers / Asha workers / BLO will be engaged to
monitor & regulate social distancing norms strictly.
 Seating arrangement for electors in shade so that they can
participate in voting without Covid safety fear.
 Priority to be given to High body temperature electors who are
instructed to visit PS during last one hour of poll.
COVID PROTOCOL BACK
 All election officials are instructed to strictly maintain social
distancing as per the extant COVID-19 guidelines of State
Govt. & Ministry of Home Affairs.
 A kit containing Mask, Sanitizer, Face shield and Gloves shall
be provided to every polling official and security personnel
 Polling personnel shall be provided with PPEs wherever
needed.
 All the officials shall wear face mask during every election
related activity.
 Any Polling Personnel displaying higher body temperatures
will be immediately replaced with new Polling Personnel by
informing the Sector Officer/RO.
MISCELLANEOUS BACK
 Works such as preparation of Voter Slips, part completion of
forms, etc. to be done on pre poll day.
 Polling team to stay in PS on pre poll night ensuring that EVM
and VVPAT are kept under adequate security at all times.
 Use of mobile phone within PS is prohibited, though PrO/PO1
can use it only for sending reports through SMS/ WhatsApp.
 No smoking / lighting fire in the PS
IMPORTANT ITEMS BACK

POLLING AGENTS IDENTITY CARDS ENTRY IN P/S

PRESS & MEDIA POLICE/SECURITY GLAMOROUS PERS

ONS

MICRO OBSERVER VISIT SHEET MOBILE PHONES

WEB CASTING VOTER INFORMATI HELP DESK

ON SLIP

VOTER IDENTIFICATION DOCUM VOTER ASSISTANCE BOOTH

ENTS
IMPORTANT
DO’S DON’T’S
Must produce Appointment letter for him Shall NOT carry their roll copy or send slips outside
1. 1.
and reliever in FORM 10. the Polling Station.
Verifying the Form 10, the Presiding
2.
Officer will issue him ENTRY PASS.
Reliever Polling Agent will NOT enter the Polling
2.
Only one polling agent at a time per Station unless First Polling Agent comes out.
3
candidate.
Polling agent cannot leave P.S. in last one hour of poll
3.
4 Maintain report of issued Entry Passes i.e. 5.00 p.m.
Polling Agent are not allowed to carry Mobiles, spy
Can be allowed to enter any time in the 4. cameras or any electronic gadgets inside the Polling
5
Polling Station till 5.00 pm Station.

6 Should be a voter from the same part Presiding Officer can direct the
7 Must display EPIC on his body.
5. removal of Polling Agent in case of
nuisance value.
Allowed to carry the copy of electoral
8
roll inside the Polling Station. If polling agent is having temperature
9 Can make tick marks on their roll copy. 6.
above prescribed limit, then their reliever
shall be allowed by PrO by keeping
record accordingly.
SEATING ORDER OF POLLING AGENTS
 The seating order for the Polling Agents of candidates shall be
guided by the following categories of priorities, namely: -
 Candidates of recognized National Parties;

 Candidates of recognized State Parties;

 Candidates of recognized State Parties of other States who

have been permitted to use their reserved symbols in the
constituency.
 Candidates of Registered Unrecognized Parties

 Independent Candidates
FORM 10
FORM 10
APPOINTMENT OF POLLING AGENT
[See Rule 13(6)]

Election to the Assembly Constituency …………………………………………………………………………………

I, …………………………………., a candidate/election agent of ………………………………………….. who is a

candidate at the above election do hereby appoint …………………………………........................ of ………………
…………………………….. as polling agent to attend Polling Station No. ……….. at/place fixed for the poll …….
………………………..

Place : ……………………….. Signature of Candidate /

Election Agent
Date : ………………………..

I agree to act as such polling agent.

Place : ……………………….. Signature of Polling Agent

Date : ………………………..
Declaration of Polling Agent to be signed before Presiding Officer

I hereby declare that at the above election, I will not do anything forbidden by Section 168 of the Representation of
Peoples Act, 1951, which I have read/has been read over to me.

Date: ……………………….. Signature of Polling Agent

ENTRY PASS

Sl. No. _____________

ENTRY PASS

AC No. & Name : ________________________

P.S. No. & Name : ________________________
Name of Candidate : ________________________
Name of Polling Agent: ________________________
Name of Relief Agents, if any: __________________

Signature of Presiding Officer

ACCOUNT OF ENTRY PASSES ISSUED TO POLLING AGENTS
Account of Entry Passes issued to Polling Agents
1. Number & Name of Assembly Constituency
2. Number & Name of Polling Station
3. Total number of contesting candidates
4. Number of entry passes received with poll material
5. Number of entry passes issued to Polling Agents
Whether entry Signature of the Polling Agent /
Name of Candidate
passes issued Relief Polling Agent

6. Unused Entry Passes

Signature & Seal of Presiding

MOVEMENT SHEET OF POLLING AGENTS BACK
Polling Agents/Relieving Agents Movement Sheet
1. Number & Name of Assembly Constituency ……………………………….
2. Number & Name of Polling Station ………………………………………...

Name of Polling Time Time

Name of the Name of the
SN Agent / of Sign of Sign
Candidate Political party
Relieving Agent Entry Exit
1 2 3 4 5 6 7 8

1.

2.

3.

4.

5.

6.

Signature of the Presiding

IDENTITY CARDS BACK
 Identity cards will be issued to:

– Observers / Micro-observers

– Polling Party

– RO/ARO

– Sector Officer / Magistrate

– BLO

– And all other election related Officers.

ENTRY IN POLLING STATION BACK
 The electors from your part
 Member of Polling Team.
 Candidates/their Election Agent (one Polling Agent of each
candidate at a time)
 Persons authorized by the Commission such as:
 Observers, Micro-observer, Photographers, media persons issued
with authority letter.
 Public servants on duty INCLUDING BLO
 Child in arms of the Elector.
 Companion of Blind and Infirm Elector.
 Such other person as may be admitted from time to time for
identification, Law & Order etc.
PRESS AND MEDIA BACK

 No press or media persons to be allowed except those authorized by

District Election Officer.

 No Photography and Video Recording by Press is to be allowed

inside the Voting Compartment.

 Entire Mock poll procedure to be Videographed in case

Videographer is provided.
POLICE / SECURITY BACK

 Police cannot enter Polling Station.

 However, Presiding Officer can call police, if need arises.

 Even security personnel has to be outside Polling Station

 Police / Security personnel NOT to verify identity of electors by

requesting for ID documents

GLAMAROUS PERSONS BACK

 No special treatment is to be provided to VIP’s and glamorous

personalities.

 Should handle the situation professionally without creating any

hindrance to the Polling activity

MICRO OBSERVER BACK

 Representative of Observer.

 Seated at the Polling Station and observe the preparedness and poll

procedure.

 He/She is there to observe and not to direct.

VISIT SHEET BACK
• Maintained by the Presiding Officer.
• Should be given to all authorized visitors visiting the Polling Station for entering
their observations.
• The visit sheet should be used from the pre poll day and on the day of poll.
VISIT SHEET
Day of Poll: __________________________________________________
Name & Number of Assembly Constituency: ________________________
Name & Number of Polling Station: _______________________________
Number of Electors: ____________________________________________

Name & Designation of Officer Brief Description of No. of votes

% polled till
Sr. Visiting (Observer / DEO / RO / Time of Polling Process polled till Remarks, Signature
the time of
No. ERO / Sector Magistrate / Visit (Peaceful / Incidents, the time of if any of Officer
visit
Patrolling Magistrate) if any) visit

1 2 3 4 5 6 7 8

1.

2.

Date: ……………………….. Signature of the Presiding Officer

MOBILE PHONE BACK
 During polling, PrO and other staff shall keep their mobile

"SWITCH OFF" in the PS.

 If required, they can talk from outside PS

 Use of Cellular phone is not to be allowed except by the officers on

duty in the 100 meters of PS.

WEB CASTING IN PS BACK
 Brings transparency, efficiency & impartiality in conduct of election.
 Poll proceedings are monitored in real time mode by ECI, CEO,
DEO, RO and VVT at Control Room.
 Deters the trouble mongers & mischief makers imbibing confidence
in the mind of electorates.
 Placement of camera so as to capture:
 Voters in queue
 Process of Identification of voters by Polling Officer.
 Application of indelible ink on finger
 Initialization of Control Unit by PrO after identification of voter.
 Voters visit to BU for casting vote wherein camera should not cover
face of BU so that voter secrecy is preserved under all conditions.
 Display message “YOU ARE UNDER WEB CAMERA / CCTV
SURVIELLANCE” at PS
VOTERS INFORMATION SLIPS BACK
• Voter information slips are issued to all the enrolled electors by the
DEO 5 days prior to the poll date.

E
L
P
M
A
S

VOTER INFORMATION SLIPS WILL NOT BE

ALLOWED AS PROOF OF IDENTITY OF VOTER.
COVID KIT

 All election officials are instructed to strictly maintain social

distancing as per the extant COVID-19 guidelines of State Govt. &
Ministry of Home Affairs.
 A kit containing Mask, Sanitizer, Face shield and Gloves shall be
provided to every polling official and security personnel
 Polling personnel shall be provided with PPEs wherever needed.

 All the officials shall wear face mask during every election related
activity.
 Any Polling Personnel displaying higher body temperatures will be
immediately replaced with new Polling Personnel by informing the
Sector Officer/RO.
HELP DESK FOR COVID INFECTED/SUSPECT
 Help Desk is managed by Para Medical Staff / BLO / Volunteer /
Asha worker.
 Each elector will be checked for their temperature reading.
 If first time thermal scanner reading of Elector is more than set
norms of MoHFW:
 Then it will be checked again
 If it remains the same as earlier value, then the elector shall be
provided with token by the Help Desk.
 Such electors will be informed to come for voting at the last hour
of poll.
 At last hour of poll, such electors will not wait in queue, but will
be allowed to vote on first come first bases.
HELP DESK FOR COVID INFECTED/SUSPECT BACK
 COVID-19 related preventive measures will be strictly
followed for such electors.
 COVID-19 patients who are quarantined will also be allowed
to vote at the last hour of the poll day under the supervision of
health authorities.
 Sector Magistrates shall coordinate the same with health
authorities and polling teams in their allocated PS.
 In case of those voters who are residing in the area notified as
containment zone, guidelines shall be issued separately.
 Hand gloves shall be provided to the voter, for signing on the
voter register and pressing button of EVM for voting.
VOTER IDENTIFICATION DOCUMENTS BACK
Authenticated Voter Identification Slip issued by DEO
1. [ Standalone VIS shall not stand to be a Identification Document ]
--

2. Election Photo Identity Card (EPIC) EP

3. Driving Licence DL 5678

4. Official identity cards issued to MP’s / MLA’s / MLC’s MP 0886

5. Passbook with photograph issued by Bank or Post office PASSBOOK 9010

6. PAN card PAN 714D

7. Aadhar Card AADHAR 5687
Smart card issued by Registrar General of India under National
8. Population Register.
SMART CARD 8890

9. MNREGA Job card MNREGA 8745

Health insurance smart card issued under the scheme of Ministry
10. of Labour.
H.I.S.C. 5876

11. Indian Passport PASSPORT AD02

12. Pension document with Photograph PENSION 5687

Service Identity Card with photograph issued to employees by Central /

13. State Govt. / PSU’s / Public Ltd. Companies. SERV ID 4578
VOTER ASSISTANCE BOOTH BACK
• Voter Assistance Booths will be setup outside every PS.
• This Booth is manned by the Booth Level Officer (BLO) of the
said Polling Station.
• BLO will be equipped with the copy of electoral roll printed in
alphabetic order.
• In case any voter wishes to
locate his/her serial number
from the part; the same shall
be searched by the BLO from
the print out and supplied to
the elector.
E=LEARNING COURSE
COURSE OBJECTIVES

• Exposes participants to concepts of Democracy and functioning of

the largest Electoral Machinery in the world
• Course is vetted by India International Institute of Democracy and
Electoral Management, New Delhi and approved by Academic
Council, Goa University
• Open to Goa University Students, Members of Public, Government
Officials and Presiding/Polling Officers
• Offers the flexibility to choose as a credit course (for students), audit
course for others
• Certificates of participation to be provided to all, completing basic
Tests requirements
• All lectures available on Goa University you tube channel, with
opportunity for email interaction with resource-persons
COURSE INSTRUCTIONS
• PrO/PO’s can register for this course through Google form link
https://forms.gle/EWskFejb5ccaxCiSA
• They should then go through the video lectures on youtube as given
in the schedule from Unit 1 to Unit 6 over a two week period
starting from date specified.
• Queries relating to any topic to be mailed to [email protected]
• An objective type test will be sent to all the participants through a
Google link, which they have to answer the same day.
• Following successful completion of the test, an E-Certificate will be
issued to participants by email.
• Prof. Rahul Tripathi, Course Coordinator Goa University at
[email protected] 8669609152 (Office), 9822126981 (Cell)
SESSION OUTLINE
Time
SN Title/Link Speaker Mts
Indian Elections and Election Commission of India Mr. Kunal, IAS
1 29.2
https://youtu.be/Myq8aWE7VQ4 Chief Electoral Officer Goa
Democracy: Concept and Significance
2 26.48
https://youtu.be/gxn9kW2lgIw Prof. Rahul Tripathi
Dept of Political Science,
Democracy and Elections: Linkages and Challenges Goa University
3 26.48
https://youtu.be/VeQKA4sdYQc
Elections and Electoral Management in India
5.57
https://youtu.be/TeFRWHNVku4
Chief Electoral Officer
6.15
https://youtu.be/irGxed7F8zc Dr. Shantanu Gauns
4 NLMT (ECI), GVM's SNJA
Election Commission of India HSS, Ponda Goa 8.21
https://youtu.be/Wjr4hGRWyGw
District Election Officer
6.06
https://youtu.be/vW9qk0kQ1ws
Training of Polling and Presiding Officers for Mock Poll Mr. J.M.M.R Noronha
5 35.42
https://youtu.be/wt5uY1rth1U Govt. Polytechnic Goa
SESSION OUTLINE BACK
Speaker: Mr. Gurudas Desai, Deputy Collector and SDM Panajim Goa (3-6 mts each)
SN Title Link
1. Instructions on Maintenance of Secrecy of Voting https://youtu.be/dgSjldP5q4g
2. Normal Election Process https://youtu.be/J1jkamWZwE4
3. Voters from Absentee, Shifted, Dead ASD list https://youtu.be/Jwaw3q6dLB4
4. Tendered Ballot Paper Vote https://youtu.be/ziE9Ea9HlnA
5. Visually impaired elector using Braille https://youtu.be/03zutyFz5lg
6. Visually Impaired Voter using companion https://youtu.be/RhfvimCSZiA
7. Under-age voter https://youtu.be/6R3ylZDwqvI
Poling Agent Challenges the identity of Elector which is
8. https://youtu.be/LVnRo2n48Lc
rejected
Polling Agent Challenges the identity of Elector which is
9. https://youtu.be/I3MSKrGPbqA
accepted
10. Lady Elector wearing Burqa or covering face https://youtu.be/QGkDT6UilbE
11. Elector Not allowed to vote https://youtu.be/xtzuR1yBJFE
Elector Falsely complaining that the VVPAT slip does
12. https://youtu.be/aqikO7phOB0
not match
13. If vote from Ballot Unit and VVPAT does not match https://youtu.be/IFDSngCcY3E
VOTER TYPES AND CHALLENGES

NORMAL VOTE
R
VOTER TYPES AND CHALLENGES BACK

TENDERED VOTER EDC VOTER VISUALLY IMPAIRED O

R INFIRM VOTER

CLASSIFIED SERVICE OVERSEAS VOTER VOTER FROM VULNER

VOTER ABLE LIST

VOTER FROM CHALLENGE

IDENTITY CHALLENG ON AGE
ASD LIST ED

REFUSED TO NOT ALLOWED

INDELIBLE INK MARK
ING ISSUES VOTE 49-O TO VOTE 49-M

INCORRECT BALLOT
LAST VOTER REFUSED ISSUING SLIPS AT CLO
TO VOTE SLIP PRINTING 49-MA SE OF THE POLL
NORMAL VOTING PROCEDURE BACK
P.O. DUTIES
1. Ask name of the Elector
2. Identify the Elector using Identification Document
3. Locate Elector Box in the marked copy using Voter Information Slip or otherwise
1 4. Read aloud his Serial Number and Name
5. Draw diagonal Line in the box for respective voter on Marked Copy
6. Encircle the Serial Number on Marked Copy in case for Female Voters
7. Maintain record of Male / Female / Other Voters

1. Enters the Serial Number of Elector in Col. 2 of Form-17A

2. Takes identification document of the Voter
3. Enters last 4 digits of its number in Col. 3 of Form-17A
2
4. Obtain Signature/Thumb impression of elector in Col. 4 of Form-17A
5. Writes Voter Slip and issues it to the Elector.
6. Applies indelible ink to the forefinger of Elector

1. Takes the Voter Slip from Elector

2. Verifies the indelible ink mark on his forefinger
3. Checks the thumb of Elector for ink mark
4. Asks voter to go to Voting Compartment
3
5. Press the ‘Ballot’ button on Control Unit to release the ballot.
6. Regulate smooth flow of voters to the VC in order of Voter slips.
7. Watch the CU Display continuously.
8. Will replace VVPAT/CU battery in case of ‘Low Battery’ error message on CU.
MARKING MARKED COPY – PO 1 BACK
MARKING MARKED COPY – PO 2 BACK
Form 17 A
141
(See Rule 49 L)
528 REGISTER OF VOTERS
Elections to the House of the People / Legislative Assembly of the State / Union Territory
………………………… from ………………………. Constituency No. and Name of the Polling Station
………………………………. Part No. of Electoral Roll …………………
Sl. No. of Elector Details of the document produced
Sr. Signature/Thumb
in the Electoral by the elector in Remarks
No. impression of Elector
Roll proof of his / her identification
1 2 3 4 5

141 528 EP
142

143

144 APPLY INDELIBLE INK

145

PREPRINTED RUNNING SERIAL NUMBER Signature of Presiding Officer

CONTROL UNIT – PO 3 BACK

1. Voter Slip taken back & Place in same order

2. Indelible ink mark verified
3. Checked for excess ink mark
4. Asks voter to go to VC
5. Release ballot by pressing CU ballot button
6. Voters to VC in same order as of Voter slips
7. Watch the CU Display.
8. Replaces VVPAT/CU battery in case of ‘Low
Battery’ error message on CU.`
TENDERED VOTER

 If PO1 come across Serial No. which is already marked in the

Marked Copy :

 In this case, another person has already voted in the place of the
Elector who has come to vote now.

 1st Polling Officer to directs such Elector to the Presiding Officer.

TENDERED VOTER

 PrO to satisfy about the identity of such Voter.

 Issue him a Tendered Ballot Paper written as “TENDER BALLOT

PAPER” with his Signature & Distinguishing Mark on its Back Side.

 PrO to enter the elector details in Form 17B and send the Voter to
2nd Polling Officer.

 The PO-2 to apply indelible ink and issue Cross Arrow mark to
elector and send him to VC. [NO VOTER SLIP TO BE ISSUED !!]

 Elector after casting his ballot on the Tendered Ballot Paper to hand
over the same to PrO, who would seal it in an envelope.
FORM 17B BACK
Form 17 B
(See Rule 49 P)
LIST OF VOTES
Elections to the House of the People / Legislative Assembly of the State / Union Territory .
……………... from Constituency No. and Name of the Polling Station ………………...........…
Part No. of Electoral Roll …………………..
Sl. Sl. No. of Elector Sl. No. in Register of Voters (Form 17A) of persons Signature / Thumb
Name of the Elector
No. in Electoral Roll who has already voted in place of Elector impression of Elector
(1) (2) (3) (4) (5)

1.

2.

3.

4.

Date ………………….. Signature of Presiding Officer

EDC VOTER

 EDC Voter can cast their ballot in any PS within their Parliamentary
Constituency, EXCEPT in PSs where they are registered as Elector
(Home PS).

 Elector on Election duty will produce EDC Certificate in Form 12B

 Signature of elector to be obtained on this EDC certificate

 EDC to be retained by PO-1

EDC VOTER
FORM 12B No.: 0 0 1 2 .
[ See Rule 20(2) and 35A ]
ELECTION DUTY CERTIFICATE

SIGNATURE OF EDC ELECTOR

Certified that SHANTANU GAUNS is an elector in 02-South Goa Parliamentary

. . .

Constituency, his/her electoral roll number being 05 Part No. 11 of the electoral
. . . .

rolls for 38 - Sanvordem

. .

That by reason of his/her being on election duty he/she is unable to vote at the Polling
Station where he/she is entitled to vote and that he/she
05 is
/ therefore
11 / 38 -hereby authorized
SANVORDEM
to vote at any Polling Station in the said constituency where he/she may be on duty on
the date of poll.

Place: …………………… Signature

Date: ……………………. SEAL Returning Officer
ENTRY OF EDC VOTER ON MARKED COPY

749+ 1

750 Shantanu Gauns 05 / 11 / 38 - SANVORDEM

751
:

 Serially Number the entry of EDC consecutively after the last serial
number mentioning the Name and Electoral Roll details (Serial
Number, Part Number & AC) as per EDC on the MARKED COPY.
FORM 17A FOR EDC VOTER BACK
Form 17 A
162
(See Rule 49 L)
750 REGISTER OF VOTERS
Elections to the House of the People / Legislative Assembly of the State / Union Territory
………………………… from ………………………. Constituency No. and Name of the Polling Station
………………………………. Part No. of Electoral Roll …………………
Details of the document Signature /
by the Shantanu
Sr. Sl. No. of Elector in produced 750 elector in Thumb
05 / 11 / 38 - SANVORDEM
Remarks
No. the Electoral Roll proof of his Gauns
/ her impression of
identification Elector
1 2 3 4 5

161 132 AADHAR 3782

05 / 11 / 38 -
162
SANVORDEM EDC 0012 EDC VOTER
163

164

Signature of Presiding Officer

VISUALLY IMPAIRED / INFIRM ELECTORS
VISUALLY IMPAIRED / INFIRM ELECTORS
VOTING BY VISUALLY
IMPAIRED / INFIRM VOTERS

USING USING USING

BRAILE COMPANION BOTH

1. Companion must be above 18 years of age.

1. The EVM features Braile Signage.
2. Person can be allowed to act as companion to
2. Presiding Officer will be provided only one Elector.
with one Ballot Sheet in Braile.
3. Companion to give declaration about
3. This Braille Ballot Sheet to be maintaining Secrecy of Vote.
handed over to such Voter on his
request & collected back. 4. Indelible ink to be applied to RIGHT INDEX
FINGER

1. Voter to cast his vote

2. Maintain record of such Voters in Form – 14A in addition to Form - 17A
3. Braille Ballot Sheet to be returned to RO in sealed cover written “DUMMY BALLOT SHEET”
DECLARATION

Declaration by the Companion of Blind or Infirm Voter

…………………………………… Assembly Constituency

[ comprised within …………………………. Parliamentary Constituency ]

Serial No. and Name of the Polling Station ……………………………..

I, ……….……………………….., son of …...…………………………………………………..
resident of ...…..………………………………………..………………………………………….
.…… …………………… hereby declare that –
(a) I have not acted as companion of any other elector at any polling station today, the
14/02/2024 and
(b) I will keep secret the vote recorded by me on behalf of …………………………………
…………………………….

Date: ……………………….. Signature of Companion

FORM 14A
Form 14 A
LIST OF ILLITERATE, BLIND AND INFIRM VOTERS

Elections to the House of the People / Legislative Assembly of the State / Union Territory
……………... from Constituency No. and Name of the Polling Station ………………...........…
Part No. of Electoral Roll …………………..
Part No. & Sl. No. Full Name of the Full name of Address of Signature of
of the Elector Elector Companion Companion Companion
(1) (2) (3) (4) (5)

Date ………………….. Signature of Presiding

Officer`
INDELIBLE INK MARKING BACK

LEFT HAND
FOREFINGER OF
ELECTOR

RIGHT HAND
FOREFINGER OF
COMPANION
PROXY VOTING FOR CSVs
• Voters belonging to Forces under provisions of the Army Act 1950
(Classified Service Voters) are provided with facility of voting
through proxy appointed by them.
• List of CSVs with their Proxy details in each PS is supplied by RO
and is a part of the marked copy of the electoral roll.
[ See Rule 27P(3) of COER, 1961]
LIST OF CLASSIFIED SERVICE VOTERS AND PROXIES
1. No. and Name of the Constituency : ………………………………………………………….
2. Part of the Electoral Roll : …………………………………………………………
Proxy
Name of the S. No. of his
force to Father’s / name in the
Address

S Name of which he Husband’s/ last part of Father’s/ Full

Age

Name
N CSV belongs & Mother’s the electoral Husband’s/ address

Age
Service Id Name roll of Mother’s of the
no. Constituency name proxy

1 2 3 4 5 6 7 8 9 10 11
01 Joseph Lobo Indian Navy 43 Francis Lobo Brendan 20 Joseph Lobo
02
MARKED COPY & CSVs

• PO-1 identifies the Proxy with their ID document.

• Confirm the identity of proxy by comparing with the List of CSVs
assigned to their PS
• PO-1 marks diagonal line in the elector box of CSV
• Suffixes letters [ PV ] in the elector box of the Proxy

CLASSIFED SERVICE VOTER PROXY

[ PV
]
FORM 17 A FOR CSVs
Form 17 A
(See Rule 49 L)
REGISTER OF VOTERS
Elections to the House of the People / Legislative Assembly of the State / Union Territory
………………………… from ………………………. Constituency No. and Name of the Polling Station
………………………………. Part No. of Electoral Roll …………………
Details of the document Signature /
Sr. Sl. No. of Elector in produced by the elector in Thumb
Remarks
No. the Electoral Roll proof of his / her impression of
identification Elector
1 2 3 4 SIGN
5 OF

381 651 DL 2707 PROXY

382 01 EP CSV ELECTOR

383
ID DOCUMENT DETAILS
384 OF PROXY

385
Serial Number as given in the
SUB-LIST of CSV’s for Polling Station Signature of Presiding Officer
FORM 17 A FOR CSVs BACK
• PO-2 marks middle finger of the Proxy with indelible ink
• Issues Voter Slip to the Proxy & asks proxy to go to PO-3

382

01

• PO-3 collects the voter slip, releases ballot & guides proxy to VC
• Proxy cast the ballot on behalf of the CSV

NOTE: The proxy will be entitled to vote on behalf of the CSV in

addition to the vote that he/she may cast in his/her own name,
if he/she is registered elector in the constituency
OVERSEAS ELECTORS BACK
• Indian citizen, who is absent from the country owing to
employment, education etc, and has not acquired citizenship of any
other country are known as Overseas Electors.
• These electors are eligible to be registered as a voter in the address
mentioned in their Indian passport.
• Names of such electors are included in a
separate section for “Overseas Electors”
which is the last section of the roll of each
polling station area.
• Note that when an elector enrolls as a
overseas elector, they surrender their EPIC
and therefore they do not possess EPIC.
• Such electors are allowed to vote in person
at the PS on production of their original
passport.
VULNERABLE VOTERS BACK
• Any voter or section of voters
wrongfully prevented from or
influenced upon in relation to the
exercise of his right to vote in a free and
fair manner, through intimidation of use
of any kind of undue influence or force
on the voter called Vulnerable voters.
• RO provides this list to the Polling party

• PO-1 shall inform Sector

Officer, if the Vulnerable
Voters have not come to
vote.
ASD VOTER : IDENTIFICATION & DECLARATION
• If PO-1 encounters an Elector from ASD List, he would thoroughly
confirm identity of the elector using EPIC/alternative Photo document.
• PO-1 will inform PrO & Polling Agents about the ASD elector, who has
come to vote by reading out his/her Serial No. & name loudly.
• PrO to personally verify the identification and get the declaration
filled and signed by the elector.
FORM OF DECLARATION BY ELECTOR WHOSE NAME IS IN ASD LIST
I hereby solemnly declare and affirm that I am the same person whose name appears at Serial
number ……………… of Part number …………………… of the existing electoral roll of the
…………………………… constituency which was prepared/revised with respect to first date
of January/April/July/October……….......... as qualifying date. I am aware that impersonation
at the elections is an electoral offence under the section 171 D of the Indian Penal Code.

Name of the Elector: ………………………. Thumb impression of

elector…………………....
Certified that the above declaration was made and subscribed by the elector above named
before me.
.…………………………. Signature of the Presiding Officer
MAINTAINING RECORD & PREPARING CERTIFICATE
• After filing the declaration by ASD voter, PO-1 will mark the Elector Box
of the elector in Marked copy by drawing diagonal line in his elector box.
• Such electors shall be photographed and their record will be kept if
videography/photography is being done in the polling station.
• PrO will maintain count of such electors who were allowed to vote after
proper scrutiny & give certificate as below.
CERTIFICATE REGARDING NUMBER OF
VOTER’S WHO VOTED FROM THE ASD LIST
No. & Name of Assembly Constituency: .
I certify that, I have personally verified the identification documents of each voter who
voted from the ASD list and allowed them to vote.
NO. OF VOTERS WHO VOTED FROM ASD LIST IN THE CATEGORY
ABSENTEE LIST SHIFTED LIST DEAD LIST TOTAL

Signature of Presiding
Officer
This certificate is to be kept with Form 17A for scrutiny purpose.
PREPARING FORM 17-A BACK
Form 17 A
(See Rule 49 L)
REGISTER OF VOTERS
Elections to the House of the People / Legislative Assembly of the State / Union Territory
………………………… from ………………………. Constituency No. and Name of the Polling Station
………………………………. Part No. of Electoral Roll …………………
Details of the document
Sl. No. of Elector
Sr. produced by the elector Signature / Thumb
in the Electoral Remarks
No. in proof of his / her impression of Elector
Roll
identification
1 2 3 4 5

383 109 EP
• PO-2 will enter the Serial Number of such Elector and ID document
details in col. 1 & col. 2 of Form 17 A
• Thumb impression will be taken of such elector on Form 17A IN
ADDITION to signature, even if elector is Literate & can sign.
• PrO personally monitors writing of Form 17A by PO-2
IDENTITY CHALLENGED
• Candidate / Election Agent / Polling agents can challenge identity of
voter claiming to be a particular voter.
• The claimant has to deposit Rs. 2 in cash with the PrO for each such
challenge.
• The PrO shall hold a summary inquiry into the challenge. If:
• PrO considers that the challenge is not established, then the
elector will be allowed to vote.
• PrO considers that the challenge has been established, then
the elector will not be allowed to vote.
• PrO shall handover such person to police with a written
complaint to SHO.
IDENTITY CHALLENGED

CHALLENGED VOTES

COLLECT CHALLENGE
FEE OF Rs. 2/- IN CASH

CHALLENGED FAILED CHALLENGED PROVED

1. ALLOW TO VOTE 1. DO NOT ALLOW TO VOTE

2. FOREFEIT Rs. 2/= 2. RETURN Rs. 2/=

1. FILE COMPLAINT TO SHO

2. HAND OVER ELECTOR TO POLICE
IDENTITY CHALLENGED
Who can challenge Candidate / Election Agent / Polling Agent
1. Conducts the Summary inquiry into the Challenge
2. Take Challenge Fee of Rupees Two from the Challenger
3. Fill in the Receipt of Challenge Fee
4. Warn the person challenged about penalty for impersonation
What Presiding Officer will 5. Fill in the Form 14 (List of Challenged Votes)
do ? 1. Name & Address of Elector and his Election details
2. Name & Address of Challenger
3. Ask the Elector to sign/affix thumb impression on Form 14
4. If refused to sign, then DO NOT ALLOW ELECTOR TO VOTE
5. Return the Challenge Fee of Rupees Two to Challenger.

If Form 14 is signed by 1. Ask the Challenger to produce evidence that he is not the voter.
Elector 2. If evidence is not provided, ALLOW VOTER TO VOTE
1. Ask the voter to provide evidence that he is a voter
If evidence is provided 2. If voter proves his point, ALLOW VOTER TO VOTE
1. DO NOT ALLOW ELECTOR TO VOTE
If fails to provide evidence 2. Return the Challenge Fee of Rupees Two to Challenger.
Forfeit Challenge Fee of Rs. 2/- to Govt. & enter word “Forfeited” in
Whenever Elector is allowed Column 10 of Form 14 & relevant counterfoil in Receipt Book.
to Vote after Challenge
PrO to file Complaint to S.H.O.
RECEIPT OF CHALLENGE FEE
FORM 14A
FORM 14
LIST OF CHALLENGED VOTES

Election to the House of the People / Legislative Assembly of the State / Union Territory ………………
from …………………….................................................... Constituency.
Number and Name of Polling Station: ………………….…………………………………………..

Details of Elector details being challenged

Sign of
Name of one
Order
S. the Name of challenger
Signature / of
N. Part Sr. identifier, Challenger receiving
Name Thumb Address PrO
No. No. if any refund of
impression deposit

1 2 3 4 5 6 7 8 9 10

Date: …………………. Signature of Presiding Officer

LETTER TO SHO BACK
ANNEXURE IX
( CHAPTER XVIII Para 6 )
LETTER OF COMPLAINT TO THE S.H.O. POLICE
To
The Station House Officer
...................Police Station
Subject: Elections to ...................... Assembly Constituency comprised within ................... Parliamentary
Constituency – Impersonation at Polling Station ............................... Date of Poll: .....................
Sir,
I am to report that ................................., son of ............................... and resident of .............................. has
challenged the identity of the person who is being handed over to ................ This person claimed to
be ........................ whose name name appears at Serial No. .......... in Part No. ........... of the electoral
roll ...................... constituency. In my opinion, he is a imposter. I am to request you to take necessary action
as required under section 171-F of the Indian Penal Code.
Yours Faithfully
Place: ......................
Date: ....................... Signature of Presiding Officer
Copy forwarded to the Returning Officer for ............................. Parliementary Constituency

Signature of Presiding Officer

RECEIPT
The above letter and the person referred to therein were handed over to me at ......... (hour) on ..................
(date) by the Presiding Officer.
Signature
INDELIBLE INK RELATED ISSUES BACK
• The application of indelible ink is a vital safeguard against impersonation
and ensures that the same voter does not vote more than once.

• If an elector has no left forefinger:

• Then the indelible ink should be applied on any such finger, which
elector has on left hand starting with left forefinger.

• If elector does not have any fingers on left hand:

• Then the ink should be applied on right forefinger
• If elector has no right forefinger, any other fingers which elector
has on right hand starting with right forefinger.

• If elector has no fingers on either hands

• Ink should be applied on such extremity (stump) of left or right
hand, as elector possesses.
REFUSED TO VOTE – RULE 49 O
Voter deciding not to vote after completing procedure with Polling
Officers cannot be forced to vote.
PrO to write “REFUSED TO VOTE” in the Remarks column of
Form 17A.
Obtain Signature or thumb impression of Elector against the remark.

If elector refuses to sign, then PrO to add 2nd remark “REFUSED TO
SIGN” and sign himself below the remark.
PO-2 to maintain record of number of such voters.

NOTE: For every single case of 49-O, there will be difference of

ONE VOTE between Total Votes in EVM & the number of
electors on Form 17A.
REFUSED TO VOTE – RULE 49 O BACK
Form 17 A
(See Rule 49 L)
REGISTER OF VOTERS

Elections to the House of the People/Legislative Assembly of the State/Union Territory _________________
from Constituency No. and Name of PS ________________ Part No. of Electoral Roll _________________

Sl. No. of Elector Details of the document Signature/Thumb

Sl.
in the Electoral produced by the elector in impression of Remarks
No.
Roll proof of his/her identification Elector

(1) (2) (3) (4) (5)

REFUSED TO VOTE
381. 5 0 4 EP

382
NOT ALLOWED TO VOTE – RULE 49 M
An elector violating secrecy of voting / voting procedure shall not
be allowed to vote.
If Voter Slip is already been issued, it shall be withdrawn and
cancelled.
Make entry in remarks column of Register of Voters - “Not allowed
to vote - poll procedure violated”.
Presiding Officer to sign below the entry.
PO-2 will maintain record of number of such voters.
NOTE: For every single case of 49-M, there will be difference of
ONE VOTE between Total Votes in EVM & the number of
electors on Form 17A.
NOT ALLOWED TO VOTE – RULE 49 M BACK
Form 17 A
(See Rule 49 L)
REGISTER OF VOTERS

Elections to the House of the People/Legislative Assembly of the State/Union Territory _________________
from Constituency No. and Name of PS ________________ Part No. of Electoral Roll _________________

Details of the document Signature/

Sl. No. of
Sl. produced by the elector Thumb
No.
Elector in the
Electoral Roll
in proof of his/her impression of Remarks
identification Elector
(1) (2) (3) (4) (5)

NOT ALLOWED TO VOTE

405 7 4 1 DL 4897 POLL PROCEDURE
VIOLATED

SIGNATURE
OF PrO 133
LAST VOTER REFUSES TO VOTE BACK
 If the Last Elector refuses to vote after releasing the Ballot by pressing
“Ballot” button on the CU by PO-3.
 Such a situation can arise due to situations due to Rule 49-0 / Rule 49-M.

 Now the Close button will NOT be functional as BUSY lamp in ON

 The Control Unit will have to be switched “OFF”
 Disconnect the Control Unit from VVPAT
 Switch ON the Control Unit.

 Now the ‘Busy’ lamp will go off and the ‘Close’ button will become
functional to close the poll.
 Connect Control Unit and switch ON

 The above steps are to be carefully done because, if this whole process is not
followed in this case, the ‘Close’ button will never be functional and the
Control Unit will not give the Result later during Result of Poll.
INCORRECT BALLOT SLIP PRINTING 49-MA
 An elector complains about wrong print on VVPAT paper slip
against the button pressed on BU, the PrO will:
 Take written Declaration from elector in prescribed format.
 Informs elector the consequences of making false declaration

Upto Rs. 1,000/- Upto 6 Months

DECLARATION BY ELECTOR : 49MA CASE
ANNEXURE-II
General/Bye-Election to ………………………………………………………………………………………..
Sl. No. and Name of PC / AC …………………… No. and Name of Polling Station……………………………….…
FORM OF DECLARATION BY ELECTOR UNDER RULE 49MA OF CONDUCT OF ELECTIONS RULES, 1961

1. I hereby solemnly declare and affirm under sub-rule (1) of Rule 49 MA of the Conduct of Elections
Rules 1961 that the paper slip generated by the printer attached to the Balloting Unit has shown the
name and/or symbol of a candidate other than the candidate for whom I voted by pressing the concerned
blue button against the name and symbol of the candidate of my choice on the Balloting Unit. I am ready
to cast a test vote again to show that the allegation made by me is true and bonafide.
2. I am aware of the penal provisions of Section 177 of the IPC that I shall be liable to be punished with
imprisonment for a term which may extend to six months, or with fine which may extend to one
thousand rupees, or with both, if the declaration given by me in para 1 above to the Presiding Officer
appointed under Section 26 of the RP Act, 1951 is found to be incorrect.

Signature/Thumb impression of the Elector

…………………………………….
Name of the
Elector……………………………………………………………...
Father/Mother/Husband’s Name………………………………………………...
Part No.: ………………………. Sl No. of elector:...………………………….
Dated………………………… Sl. No. in Register of Voters (Form 17A)…………………………...

Certified that the above declaration was made and subscribed by the elector above named before me.
WRITING FORM 17A FOR 49MA CASE
 PrO shall make second entry for this elector in Form 17-A
Form 17 A
(See Rule 49 L)
Elections to the REGISTER
House of the OF VOTERS
People/Legislative AssemblyNo.of and
the
State/Union
Name Territory _________________
of PS ________________ Part No. of from Constituency
Electoral Roll
_________________
Sl. No. of Elector Details of the document Signature/Thumb
Sl.
in the Electoral produced by the elector in impression of Remarks
No.
Roll proof of his/her identification Elector

(1) (2) (3) (4) (5)

192 504 EP

193 504 EP
WRITING FORM 17 A IN RULE 49MA CASE
 Elector is permitted to record a test vote in EVM in the presence
of PrO and the candidate or Polling Agents present.
 VVPAT paper slip generated is observed for verifying the
allegation by the elector.
 The name of the candidate in whose favour this vote was cast is
recorded in two places:
1. On the Marked copy
2. Form 17 C
WRITING FORM 17A FOR 49MA CASE
 PrO enters Sr. No. & Name of candidate in Remarks column of
17-A in whose favour this test vote was cast.
 Elector to sign/put thumb impression below this remark.
Form 17 A (See Rule 49 L)
REGISTER OF VOTERS
Sl. No. of Elector Details of the document Signature/Thumb
Sl.
in the Electoral produced by the elector in impression of Remarks
No.
Roll proof of his/her identification Elector

(1) (2) (3) (4) (5)

192 504 EP

TEST VOTE CASTED

IN FAVOUR OF
193 504 EP 3. SUKANT BHOLA
RECORDING OF TEST VOTE ON 17 C
 Item No. 5 of Form 17C showing one test vote at Sr. No. 193
in Form 17A to candidate No. 3 - Sukant Bhola.
FORM 17 – C
[See Rules 49S and 56C(2)]
PART – I – ACCOUNT OF VOTES RECORDED
Election to the House of the People / Legislative Assembly of the State / Union Territory
…………………… from ……………………………… Constituency.
Number and Name of Polling Station: …………………………………….

5. Test votes recorded under Rule 49MA (d) required to be deducted

(a) No. of test votes to be deducted: Total No. Sl.No.(s) of elector(s) in Form 17A
1
..…..….…….. 193
…………………….………………………………………….

(b) Candidate(s) for whom test vote(s) casted: Sl.No. Name of Candidate No. of Votes
3
………… SUKANT BHOLA …….………………….
…………………………..… 1
………… …………………………..… …….………………….
ALLEGATION UNDER RULE 49-MA BACK
ALLEGATION
UNDER 49-MA

VVPAT PAPER SLIP MATCHES VVPAT PAPER SLIP DOES NOT

WITH THE TEST VOTE MATCHES WITH THE TEST VOTE
[Meaning allegation was FALSE] [Meaning allegation was TRUE ]

Pr.O. to continue with the Pr.O. will report the fact

poll process. immediately to the RO,
STOP further recording
of votes in that EVM and
follow directives of RO
CHALLENGE ON AGE
 Presiding Officer to consider any Voter below qualifying Age.
 Get satisfied about his identity.
 Obtain Declaration about Age from the Voter.

DECLARATION ON AGE

GIVEN REFUSED

Enter details in Part-I Enter details in Part-II

of Form 14A of Form 14A

IN EITHER CASE
ALLOW VOTER TO VOTE
DECLARATION BY ELECTOR FOR CHALLENGE ON AGE

(CHAPTER XVIII, Para 10.2)

FORM OF DECLARATION BY ELECTOR ABOUT AGE

I hereby solemnly declare and affirm that my age was more than 18 years on the first date of January 2014, i.e. the
qualifying date with reference to which the existing electoral roll of the constituency was prepared/revised.

I am aware of the penal provisions of Section 31of the Representation of Peoples Act, 1950, for making any false
declaration in connection with the inclusion of any name in the electoral roll or the preparation, revision or correction of
the electoral roll.

Dated: _____________ Signature/Thumb impression of the Elector

Father / Mother / Husband’s Name: ____________________________________

Part Number of Electoral Roll : ____________________________________
Serial Number of the Elector : ____________________________________

Certified that the above declaration was made and superscribed by the elector above named before me.

Signature of Presiding Officer

Dated: _____________ Number & Name of Polling Station: ____________________________________

DECLARATION AS TO AGE OF ELECTOR BACK
[See Rules 40(2) and 40A(2)]
REPORT ON DECLARATION AS TO AGE OF THE ELECTOR
Election to Assembly Constituency from ………………………………………………..
Number and Name of Polling Station: …………………………………………………………..
PART – I
LIST OF VOTERS FROM WHOM DECLARATION AS TO THEIR AGE HAVE BEEN OBTAINED
Sl. Part No. and Serial Age as entered in Age as assessed by the
Name of the Elector
No. No. in Electoral Roll Electoral Roll Presiding Officer
1 2 3 4 5

PART – II
LIST OF ELECTORS WHO HAVE REFUSED TO MAKE DECLARATION AS TO THEIR AGE
Sl. Part No. and Serial Age as entered in Age as assessed by the
Name of the Elector
No. No. in Electoral Roll Electoral Roll Presiding Officer
1 2 3 4 5

Date: ………………………..
Place: ………………………. Signature of the Presiding Officer
CLOSING OF POLL & ISSUE OF SLIPS BACK
 Poll closes at scheduled time.
 However, if electors are standing in the queue at that time.
 Issue serial numbered slips to electors in the Queue at poll close time
 Last person in Queue to be given slip of serial no. 1
 Close the poll once last voter casts his vote.

SLIP
(For Voters in the Q at closing hour of poll)
Sr. No.: 1

[Signature (in full) of P.O.]

Constituency No. .............................. P.S.No. .......................

ENVELOPE No. 1 / 1

FIRST PACKET SUPERSCRIBED

“EVM PAPERS”
ENVELOPE No.: 1 / 1
(TO BE KEPT IN THE POLLED EVM STRONG ROOM)

UNSEALED WHITE COVERS

1) Unsealed envelope containing the account of votes

recorded (Form-17C)
2) Unsealed envelope containing the PrO Report I (Mock-
Poll Certificate), II & III
3) Printed VVPAT paper slips of Mock Poll should be kept
in Black Colored Sealed Envelope
ENVELOPE No. 2 / 1

SECOND PACKET SUPERSCRIBED

“SCRUTINY COVERS”
ENVELOPE No.: 2 / 1
(TO BE KEPT IN STRONG ROOM
OTHER THAN THAT OF POLLED EVM)

UNSEALED WHITE MASTER ENVELOPES

1) Unsealed envelope containing the PrO Diary

2) Sealed envelope containing the Register of Voters (17A)
3) Unsealed envelope containing list of blind & infirm
voters in Form 14-A & declarations of their companions.
4) Unsealed envelope containing Visit Sheet
ENVELOPE No. 3 / 1
THIRD PACKET SUPERSCRIBED
“STATUTORY COVERS”
ENVELOPE No.: 3 / 1
(TO BE KEPT IN STRONG ROOM OTHER THAN THAT OF POLLED EVM)

SEALED WHITE MASTER ENVELOPES

1) Sealed envelope containing marked copy of electoral roll;

2) Sealed envelope containing voter’s slips;
3) Sealed envelope containing unused tendered ballot papers;
4) Sealed envelope containing the used tendered ballot papers
and the list in Form 17-B
5) Sealed envelope containing the list of challenged votes in
Form 14.
ENVELOPE No. 4 / 1
FOURTH PACKET SUPERSCRIBED
“NON - STATUTORY COVERS”
ENVELOPE No.: 4 / 1

SEALED YELLOW MASTER ENVELOPE

UNSEALED UNSEALED
1. Envelope containing copy or copies of 7. Unused voter’s slip
electoral roll (other than marked copy) 8. Declarations obtained from electors as
2. Appointment letters of polling agents to their age and the list of electors who
in Form 10 & accounts of appointment have refused to make declarations as
of polling agent to their age
3. Election duty certificate in Form 12B 9. Form of declaration by elector under
4. Declarations by the presiding officer Rule 49MA
5. Receipt book and cash, if any, in 10. Form of declaration by elector whose
respect of challenged Votes name is in ASD list
6. Unused/damaged seals & special tags 11. Letter of complaint to S.H.O. Police
ENVELOPE No. 5 / 1

FIFTH PACKET
ENVELOPE No.: 5 / 1

SEALED BROWN MASTER ENVELOPE

1. Hand Book for Presiding Officer;

2. Instructions of Electronic Voting Machine & VVPAT
1. Posters on How to cast vote on EVM and VVPAT,
2. Brochure for Presiding Officer on use of EVM and VVPAT and
3. Trouble shooting on use of EVM and VVPAT);
3. Sealed envelope containing Indelible ink set with stopper having
been secured on each phial effectively with molten candle or wax
applied thereon to prevent leakage or evaporation and b. used self-
inking pads)
ENVELOPE No. 6 / 1 BACK
SIXTH PACKET

Envelope No.: 6/1

BLUE ENVELOPE

1. Used list of contesting candidates Form 7A,

2. Used photocopy of signature of candidates and Other unused forms.
3. Metal seal of the Presiding Officer;
4. Arrow cross-mark rubber stamp for marking tendered ballot papers;
5. Cup for setting the indelible ink
6. Remaining stationery items too be placed back in the respective
transparent Card Board/Carton containers and submitted at the
Receipt Center.
DUTIES BEFORE THE POLL
 Polling Team to be ready 90 minutes before poll
Scheduled time.

 If no Polling Agents are present or if Polling Agent of

single candidate is present, then R.O. is to be informed
immediately.

 Polling team to wait for 15 mts. (max) for Polling agents

of 2 or more candidates to arrive.

 Even if no Polling agent arrives, the polling team to start

with preparation of mock poll.
LEGAL PROVISION FOR MOCK POLL

Mock poll is compulsory.

ECI mandates that: NO MOCK POLL at a

Polling station is treated as NO POLL conducted
at that Polling Station.

Mock Poll has to be started, even if Polling Agents

have not arrived at the Polling station.
PLACEMENT OF CU, BU & VVPAT
EVM CONNECTIONS

1. Place BU and VVPAT in actual Voting Compartment.

2. Place CU on Table of PrO / PO-3, so that these are not moved

after setting up or after the mock poll.

3. Connect BU Cable with VVPAT & VVPAT Cable with CU.

4. Hold the cable from center of plug while connecting.

5. Un-lock paper roll knob of VVPAT to vertical position.

6. Connecting wires may be taped to leg of table with transparent

Adhesive tape in such a manner that the wire does not hang in air
& are also not concealed.
EVM WITH MULTIPLE BU CONNECTIONS
DISTRIBUTION OF EVM ID SLIPS & SHOWING VVPAT TO PA

 To all the Polling Agents present:

 Distribute EVM Identification Slips
 Get verified BU, CU & VVPAT Nos.
 Show the empty chamber of VVPAT
PLACEMENT OF OFFICIALS
Cast ballot to candidates by pressing Ballot Button of choice
PA
candidates.

Keeps record of Mock Poll votes

PO
cast by Polling Agents on BU in
1
favour of each candidate.

Continuously watches the Ballot

PO button pressed by polling agent
2 and VVPAT Screen to confirms
that correct slip gets printed.

In charge of CU and releases

PO
ballot on CU by pressing its
3
BALLOT button
POSITIONING OF OFFICIALS

Will execute overall

supervision including
Presiding
Officer swapping of duties of
polling officers during
Mock Poll.

Micro Participates in all the

Observer proceedings of Mock Poll.

Videographs the entire Mock poll

Video
Grapher procedure including videography
inside the Voting Compartment.
SELF DIAGNOSTIC TEST OF CU
Switch ON the Control Unit and wait for CU to complete its Self Diagnostic
Tests (shown as below)
VVPAT DIAGNOSTIC SLIP PRINTING
The display would go blank and Green
LED of CU shall glow ====>
At this time, VVPAT will be seen to
print Seven diagnostic slips through
its window that cuts down & fall into
its drop box.

POST SLIP DEPLET CONTRAST FALL LENGTH BATTERY

TOTAL BUTTON ON CONTROL UNIT
• Show that CU displays ‘0’ votes, by pressing its TOTAL button
• CU displays will show
messages in following order
(Each displays for 7 seconds
followed by 2 second beep)
EVM READY FOR MOCK POLL

EVM IS NOW
READY TO
START WITH
THE MOCK POLL
BALLOTTING CYCLE
BUSY Red LED on the
Top right side of CU
will glow indicating that
Vote can be casted on
When
BALLOT BU.
button is
pressed on Green LED on top of
CU BU will glow
indicating that BU is
now ready to accept
the vote to be cast by
the Voter.
When
Elector Red LED besides of
Presses the Choice candidate
ballot button Ballot Button will
of choice glow
candidate
BALLOTTING CYCLE

1. VVPAT will print Paper Slip

pertaining to that particular
Candidate and will show the
same through its window
Contd/- 2. After 7 seconds, the slip gets
automatically cut and drops in
the drop box.
3. A long beep sound will
followed in CU

1. After few seconds, the BUSY

LED on CU will go off and
After 7
Seconds
one cycle is thus completed.
2. Now CU is ready for allowing
another vote
FORMAT FOR RECORDING MOCK POLL VOTES
Keep the format below ready to note the votes cast by the Polling
Agents to each candidates.
Carefully note down to which candidate the Polling Agent has voted
and also ensure that the same candidate slip is printed by VVPAT.

Votes Polled against

Sr. Name of the Count of Ballot Slips
candidate by pressing
No. Candidate votes on CU Count
candidate button on BU
1. Kumar Kethavat
2. Pratik
3. Sukant Bhola
4. Krishna
5. Manohar
6. NOTA
TOTAL
RECORDING MOCK POLL PROCEEDINGS
 Avoid doubts in the minds of Polling Agents during Mock poll.
 Continue with the Balloting cycle for minimum of 50 votes.
 Ensure that at least one vote have been cast to each candidate
including NOTA.
 Try casting equal number of votes to each candidate.
 Count the total votes cast for each candidate

Sr. Name of the Votes Polled against candidate by Count of Ballot Slips
No. Candidate pressing candidate button on BU votes on CU Count
1. Kumar Kethavat IIII II = 7
2. Pratik IIII IIII II = 12
3. Sukant Bhola IIII IIII = 9
4. Krishna IIII IIII = 10
5. Manohar IIII IIII = 9
6. NOTA III = 3
TOTAL = 50
CLOSING THE POLL
Press “CLOSE” button on Control Unit and wait to observe activities
on display section, till CU completes its closing process.
CLOSING THE POLL

Show to the Polling Agents present that:

Press TOTAL button and show that the count of votes

present in the EVM match with the total votes polled by
them during mock poll.
Once Poll is CLOSED, ballot cannot be released into the
Balloting Unit.
Trying to press BALLOT button displays error message:
INVALID ensuring that the voting cannot be taken up by
EVM once poll is CLOSED.
CHECKING MOCK POLL RESULT
 Press “RESULT” button and manually note the result count of each
candidate on CU display. (Repeat this step, if required)
MOCK POLL RESULTS FROM EVM
Maintain the record of candidate wise vote count on EVM for
each candidate on the Proforma as below:
Sr. Name of the Votes Polled against candidate by Count of Ballot Slips
No. Candidate pressing candidate button on BU votes on CU Count
1. Kumar Kethavat IIII II = 7 7
2. Pratik IIII IIII II = 12 12
3. Sukant Bhola IIII IIII = 9 9
4. Krishna IIII IIII = 10 10
5. Manohar IIII IIII = 9 9
6. NOTA III = 3 3
TOTAL = 50 50
REMOVING BALLOT SLIPS FROM VVPAT

IMPORTANT
STEP
FOLLOWS
REMOVING BALLOT SLIPS FROM VVPAT
 Take out all the
VVPAT ballot
slips from its
drop box.
 Separate the 7
BALLOT SLIP FRONT SIDE BACK SIDE Test Slips.
 Segregate all
the voter slips
Candidate wise,
 Count all the
slips and enter
the candidate
wise count in
the Proforma.
COMPARING MANUAL COUNT WITH EVM & BALLOT SLIPS
Sr. Name of the Votes Polled against candidate by Count of Ballot Slips
No. Candidate pressing candidate button on BU votes on CU Count
1. Kumar Kethavat IIII II = 7 7 7
2. Pratik IIII IIII II = 12 12 12
3. Sukant Bhola IIII IIII = 9 9 9
4. Krishna IIII IIII = 10 10 10
5. Manohar IIII IIII = 9 9 9
6. NOTA III = 3 3 3
TOTAL = 50 50 50

 Check whether the count of votes from each column for all
candidates match with the other columns.
 If all three count are matching, it indicates that EVM and
VVPAT are functioning as desired.
 Show the empty drop box to Polling Agents
CLEARING THE MOCK POLL DATA

MOST
IMPORTANT
STEP
CLEARING THE MOCK POLL DATA
 Press CLEAR button of CU to Clear Mock Poll Result
from Control Unit.

 Show '0' (Zero) votes on CU to the polling agents

 SWITCH OFF THE CU.
RECORDING TIME FROM CU

 The Presiding Officer, at the end of Mock Poll:

 Shall check and note the date and time shown in the
display of the CU.
 Also note the actual date and time.
 Discrepancy between the two, if any, shall be recorded
in the Part-I of Presiding Officer’s Diary
STAMPING THE MOCK POLL SLIPS

DEALING WITH THE

MOCK POLL SLIPS
STAMPING THE MOCK POLL SLIPS
 Each of the printed VVPAT paper slips (including self test
report slips) are now stamped at its BACK SIDE with
oval shaped stamp ‘MOCK POLL SLIP’
CANDIDATE SLIPS
BACK SIDE OF
SELF TEST
FRONT SIDE BACK SIDE REPORTS
SEALING OF MOCK POLL SLIPS
• Insert these mock poll VVPAT slips in a Bio-degradable opaque
plastic pouch / black envelope.
• This Pouch / Envelope should be sealed.

• Write the details of PS, date of poll and the words “VVPAT PAPER
SLIPS OF MOCK POLL” on this envelope.
• The sealed Black Cover is then to be kept in a plastic box

• Write the details of PS and date of poll on plastic box.

• Seal the Plastic Box with Pink Paper Seal around it in such a manner
that opening of box is not possible without breaking the seal.
• Take signatures of the Micro Observer and Polling Agents on the Pink
Paper Seal.
• Store this Plastic box along with the other election material.
SEALING OF MOCK POLL SLIPS

VVPAT paper slips of Mock Poll

SEALING OF DROP BOX OF VVPAT

SEALING OF
VVPAT
SEALING OF DROP BOX OF VVPAT

 Make sure that the Ballot

Slip Compartment of
VVPAT is Empty.
 Allow Polling Agents to
verify Empty drop box of
VVPAT.
 The Lower part of the VVPAT (i.e. the Drop Box Unit) shall
be sealed with thread with common Address Tag
 PrO and Polling Agents to sign on this address tag
SEALING DROP BOX OF VVPAT
SEALING OF CONTROL UNIT

SEALING OF
CONTROL UNIT
SEALING OF CONTROL UNIT
MAKE SURE THAT THE CONTROL UNIT IS SWITCHED OFF
Insert the new green paper seal The Green colour mark should remain
(having white side with two colour visible on top of Result button & Red
marks: RED and GREEN) in the frame colour visible on top of Print button.
of inner door of the Result section. Close the door of inner compartment
such that the two open ends of the
paper seal project outwards, as shown
below.
SEALING OF CONTROL UNIT

• Close inner door of Result • Close outer door of the Result

section Section.
• Seal it with Special Tag • The loose ends of Green Paper
• Put wax seal Seal with self adhesive A and
• Put Signs of PrO, PA & MO B shall remain protruded
towards Up & Down
SEALING OF CONTROL UNIT

• Seal the outer door of result • Remove Wax paper from A

section with using Thread and • Paste it over the outer door
Address tag
• Address Tag to be signed by
PrO
• Polling Agents to sign on
Address Tag
SEALING OF CONTROL UNIT

• Remove Wax paper from B • The sealed Control Unit now should
• Paste it over the outer door (on top of the look as in the diagram below
underlying A)
SEALS AND SIGNATURES
SEAL INSTRUCTIONS TO BE SIGNED BY

Note the Serial Number and write on :

NEW GREEN
PAPER SEAL Presiding Officers Diary and Presiding officer
Account of votes & Paper Seal - Form 17C Candidate/s,
Election Agent/s,
Polling Agent/s
ADDRESS TAG Affix Distinguishing Mark

Note the Serial Number and write on :

SPECIAL TAG
Presiding Officers Diary Presiding officer
Candidate/s,
Election Agent/s,
This seal is to be affixed on the plastic box Polling Agent/s
containing the black envelope consisting of and
PINK PAPER SEAL printed ballot slips in such a way that if Micro-observer, if
plastic box cannot be opened without present
breaking this seal
WRITING PRESIDING OFFICER’S REPORT
 Presiding Officer’s Report has Five parts:
PART

WHERE TO
REPORT WHEN TO FILL
DEPOSIT

• After completion of Mock Poll.

• To be kept in
Mock Poll • Mock Poll Certificate is included
envelope
I in Part-1 of this report
Certificate • No separate ‘Mock Poll • PrO to deposit
Certificate’ to be issued. this envelope
Replacement of Power Pack • Whenever Power Pack of the CU with EVM/VVPAT
II
of the CU is replaced & other election
material at the
Pressing of Close Button after
III • After completion of Poll Collection Centre.
completion of Poll Certificate

EVM/VVPAT replacement
• During Mock Poll, if any BU,
IV Report, if replaced during • Sector Officer,
CU or VVPAT replaced
Mock Poll whenever any
EVM/VVPAT replacement replacement is
• During Actual Poll, if EVM / done.
V Report, if replaced during
VVPAT is replaced.
Actual Poll
PRO REPORT – PART 1 (MOCK POLL CERTIFICATE)

MOCK POLL
CERTIFICATE
PART - I OF PROs REPORT
PRESIDING OFFICER’S REPORT
PART - I : MOCK POLL
(TO BE FILLED BEFORE COMMENCEMENT OF ACTUAL POLL)
1. Name of the Constituency: _________________________________ 2. Date of
Poll:_______________
3. Number & Name of the polling station: _______________________
4. (a) Details of Electronic Voting Machine and VVPAT used
Signature of SO in
SN Particulars BU CU VVPAT case of
replacement

1. Unique ID of units given at the time of dispersal

(a) Tick () on the unit which was found non-
functional during mock Poll
2.
(b) Reason for non-Functioning (mention error /
code noticed in CU)
Unique ID of unit(s) given as replacement
3.
during mock poll
(b) Following polling agents witness the replacement process:
S.N. Name of Polling Agent Name of Party Name of Candidate Signature of Polling Agent
MOCK POLL CERTIFICATE
5. Mock Poll Details -
(a) Conduct of Mock Poll and verification of Mock Poll data
Name of the

No. of Number of votes NO. of VVPAT Result displayed in

Candidate

Signature of polling
S. votes cast displayed in CU printed paper CU & Printed paper
agents with Party
N. during on checking the slips against slips count tallied with
Abbreviation
mock poll result candidates each other (YES/No)

1. 2 3 4 5 6
1.
2.
b) ‘CLEAR’ button on the CU has been pressed to clear mock poll data (Yes/No)
6. NOTA
If Yes, then write the above sentence in ink’ ________________________________________
TOTAL
c) All paper slips taken out from VVPAT after mock poll (Yes/No)
d) Empty VVPAT shown to all polling agents (Yes/No)
e) Before actual poll ensure that no printed paper slip is in VVPAT drop box & shown to polling agents
(Yes/No)
f) ‘TOTAL’ button on the Control Unit has been pressed to shown total vote '0' to polling agents
(Yes/No)
g) Mock poll VVPAT slips stamped with 'MOCK POLL SLIP' and sealed in black envelope and then sealed
in plastic box with Pink Paper Slip (Yes/No)
MOCK POLL CERTIFICATE
h) Following witness Mock Poll and certify that mock votes tallied and that the mock votes erased from the
CU and VVPAT after mock poll:

S.N. Name of Polling Agent Name of Party Name of Candidate Signature of Polling Agent

i) Signature of Micro Observer (if posted at the Polling Station)

(Name & Sign of Presiding Officer)

It is hereby, certified that before Commencement of actual poll, ‘TOTAL’ button of the Control Unit
has been pressed in the presence of all polling officials to ensure that ‘Total Vote is 0‘.
Tick the appropriate observation:
(i) Control Unit shows total vote ‘0'
OR
(ii) Control Unit shows total vote more than 0 (meaning mock poll Votes not cleared), hence
clear the mock Poll data.

(Signature of Presiding Officer)

MOCK POLL CERTIFICATE BACK
Following witness the above process and certify that mock Votes erased
from the Control Unit and mock poll VVPAT slips removed from the
VVPAT before start of actual poll:
S.N. Name of Polling Officer Signature
BEFORE ACTUAL POLL STARTS

 Actual Poll to commence exactly on scheduled

time.

 Note that EVM records the Poll start time.

 Commission may order re-poll at any Polling

Station where polling fails to start for ONE
HOUR for any reasons.
BEFORE ACTUAL POLL STARTS

• Before the first voter signs in Form-17A, PO-1 to write

in INK in Form-17A that:

“Total in CU checked & found to be Zero”

• Show to the Polling Agents present:

• Register of Voters – Form 17 A

• Marked Copy of Electoral Roll

• Read Section 128 of ROPA

• Fill the declaration in Part – I of Declaration by PrO

READING SECTION 128 OF ROPA
DECLARATION BY THE PrO : PART - 1 BACK
DECLARATION BY PRESIDING OFFICER : PART – I
DECLARATION BY THE PRESIDING OFFICER BEFORE THE COMMENCEMENT OF THE POLL
Election from _____________________________________ Assembly/Parliamentary Constituency
Name & Number of Polling Station: _________________________________ Date of poll: ____________________

Date: ................................ Time:.............................

The following Polling Agents have affixed their seals. Signature of Presiding Officer
Signatures of Polling Agents:
1] ......................................... (of candidate ................................) 2] ................................... (of candidate ...................................)
3] ......................................... (of candidate ................................) 4] ................................... (of candidate ...................................)
5] ......................................... (of candidate ................................) 6] ................................... (of candidate ...................................)
The following polling agents refused or did not want to affix their seals
1] ......................................... (of candidate ................................) 2] ................................... (of candidate ...................................)
3] ......................................... (of candidate ................................) 4] ................................... (of candidate ...................................)
5] ......................................... (of candidate ................................) 6] ................................... (of candidate ...................................)
Date: …………………. Signature of Presiding Officer
DUTIES OF PRESIDING OFFICER
 Presiding Officer is the overall in-charge of the Polling Team.
 To ensure that the start of poll is not delayed for unduly long hours for
any reasons.
 May swap duties of Polling Officers as per need of hour.
 To avoid frequent visit to Voting Compartment.
 Can inspect the Balloting Unit strictly in presence of Polling Agents.
 Ensure Free and Fair poll.
 Leave no chance for allegation against polling staff.
 Any voter seeking help/express inability to vote using EVM, Presiding
Officer to explain the voter the voting process by using cardboard EVM
outside VC in presence of Polling Agents
 Will give cumulative report to the RO/ARO through Sector Magistrate
or representative of RO every two hours.
 Will often verify the figures taken from EVM using its TOTAL button
with the Register of voters.
DUTIES OF POLLING OFFICER - I
1. Marked Copy of Electoral Roll
IN-CHARGE
2. List of Absentee, Shifted & Dead
OF
3. List of Vulnerable Voters

1. Identifies Elector using Identification documents

2. During elector identification, the voters will require to lower
DO’S & their facemask, when required.
DONT’S 3. Minor descrepencies in elector details to be ignored, if voter is
identified.
4. Shall inform Sector Officer, if Vulnerable Voters have not come to vote.

ONCE 1. Shall ask for the Name of the Elector

ELECTOR 2. Shall identify Elector with identification documents
ENTERS PS 3. Shall read ALOUD Serial No. & Name of Elector

1. Draw a Diagonal Line in box of concerned Elector on Marked Copy.

DUTIES 2. Shall Encircle the Sr. No. on Marked Copy in case of Female Voters.
3. Maintains Record of Number of Male, Female & Other Electors voted.
DUTIES OF POLLING OFFICER - II

IN- 1. Indelible Ink

CHARGE 2. Register of Voters – Form-17A
OF 3. Voter Slips

1. Hears the Serial No. & Name of Elector read aloud by the
1st Polling Officer.
2. Shall Enter this Serial Number of the Elector in Column 2
of the Form-17A
3. Apply indelible ink to the Left Hand Forefinger of the
Elector.
WHAT HE
DOES ? 4. Enters description of document along with LAST FOUR
DIGITS OF ITS NUMBER produced by the elector in the
third column of Form-17A
5. Obtain full signature / thumb impression of elector in fourth
column of Form-17A
6. Fill in the Voter Slip, Sign the same & issue it to the
Elector.
DUTIES OF POLLING OFFICER - III BACK
IN-CHARGE OF 1. Control Unit of the EVM
1. Takes back the Voter Slip from Elector & places it
serially.
2. Verifies if the ink mark is retained by the Elector & if
removed, should get the same applied again.
3. Instruct the Elector to wipe their thumb using wet
cloth/duster, in case, if the same is inked.
WHAT HE DOES ? 4. Ask the voter to go to Voting Compartment.
5. Press the ‘Ballot’ button on Control Unit.
6. Informs Presiding Officer Figures of Votes Polled taken
out from the EVM by pressing ‘TOTAL’ Button.
7. Will replace VVPAT/CU battery in case of ‘Low Battery’
error message on display of CU.

1. Take care that the next voter is allowed to enter the

Voting Compartment only after the beep sound and red
SPECIAL light on Control Unit goes off.
PRECAUTION
2. Strictly allow voters to enter the Voting Compartment in
same sequence of Voter Slip.
DUTIES OF PO-1 & PO-2 AT CLOSE OF POLL
P.O. DUTIES
1. Give the number of Male, Female & Other voters to PrO.
PO-1 2. Give No. of Voters voted using EPIC and Alternate documents
3. Shall sign the Presiding Officers Diary.

1. Shall draw a line in Register of Voters after the last entry of elector.
2. He shall also write immediately after the line “The serial number of
last entry in form 17A is ______________”
3. Ask the Polling Agents present to affix their signatures on this page
below the above line.
PO-2
4. Inform the Presiding Officer about the total Number of Voters as per
the Register of Voters
5. Informs Presiding Officer Number of test votes; if any cast in the CU
6. Also to inform the number of voters who refused to vote and not
allowed to vote.
DUTIES AT CLOSE OF POLL
Form 17 A
(See Rule 49 L)
REGISTER OF VOTERS

Elections to the House of the People/Legislative Assembly of the State/Union Territory _________________
from Constituency No. and Name of PS ________________ Part No. of Electoral Roll _________________

Details of the document Signature /

Sr. Sl. No. of Elector in produced by the elector in Thumb
Remarks
No. the Electoral Roll proof of his / her impression of
identification Elector
1 2 3 4 5

781 531 DL 2707

782 159 AADHAR 0589
783
The Serial Number of last entry in Form 17A is 782
784

785

Signature of Presiding Officer

DUTIES OF PrO AT THE CLOSE OF POLL
1. Shall verify total votes recorded in Control Unit and record the same in
Form 17-C & Presiding Officer’s Diary
2. Give one copy of Form 17-C to each Polling Agent & obtain their
signatures on it.
3. Shall press CLOSE button of CU and put off CU without any delay.
4. Shall fill in and maintain the following with signs of Polling agents:
• Declaration by PrO in Part III (End of Poll)
• Presiding Officer’s Report in Part III (after completion of poll)
• Presiding Officer’s Diary
• 16 Point Report for Observer
• Additional Information Report
• Record of electors from ASD List who were allowed to vote.
• Scrutiny of Form – 17A.
• Voter Turnout report for Polling Station PS05
DECLARATION BY PRO IN PART – III
PART - III
DECLARATION AT THE END OF POLL

I have furnished to the Polling Agents, who were present at the Polling Station at the close of the
poll and whose signatures are affixed below, an attested copy of each of the entries in ‘Part-I -
Account of Votes Recorded’ of Form 17-C as required under rule 49-S(2) of the Conduct of
Election Rules, 1961.
Date: ................................
Time: ............................... Signature of Presiding Officer
Received an attested copy of the entries in the accounts of votes recorded (Part I of Form 17-C)
Signatures of Polling Agents:
1] .................................. (of candidate ................................) 2] ................................... (of candidate ...................................)
3] .................................. (of candidate ................................) 4] ................................... (of candidate ...................................)
5] .................................. (of candidate ................................) 6] ................................... (of candidate ...................................)

The following polling agents who were present at the close of the poll declined to receive an
attested copy of Part I of Form 17-C and to give a receipt therefor and so an attested copy of that
form was not supplied to them.
1] .................................. (of candidate ................................) 2] ................................... (of candidate ...................................)
3] .................................. (of candidate ................................) 4] ................................... (of candidate ...................................)
5] .................................. (of candidate ................................) 6] ................................... (of candidate ...................................)

Date: …………………. Signature of Presiding Officer

PrO’s REPORT IN PART – III
PRESIDING OFFICER’S REPORT
PART - III : PRESSING OF CLOSE BUTTON AFTER COMPLETION OF POLL
1. Name of Election : _______________________________________ 2. Date of
Poll:__________________
3. No. & Name of AC: ______________________ 4. Polling Station No.: ____________

It is certified that I have pressed the ‘Close Button’ of the Control Unit at the end of poll in
the presence of the following:
S.N. Name and Designation of the Polling Officer Signature

Signature of
SN Name of Polling Agent Name of Party Name of Candidate
Polling Agent

Date: …………………. Signature of Presiding Officer

SEALING OF CU, BU & VVPAT
1. Shall put one copy of Form 17C and place CU its carrying case
2. Shall keep the Balloting Unit in its carrying case
3. Presiding Officer will remove the power pack (battery) from
VVPAT in the presence of polling agents.
4. Only after removal of power pack (battery) from VVPAT, keep
the VVPAT in its carrying case
5. Seal each carrying case at both ends by passing a thread through
the two holes provided for the purpose on both sides of carrying
case and putting thread seal with an address tag.
6. Presiding Officer shall put his/her signature on address tags
and also obtain the signatures of polling agents.
7. Shall sign Declaration by PrO in part IV (After Sealing EVM)
obtaining signatures of polling agents.
DECLARATION BY PRO IN PART - IV BACK
PART - IV
DECLARATION AFTER THE SEALING OF THE VOTING MACHINE

I have affixed my seals, and I have allowed the Polling Agents who were present at the Polling
Station at the close of the Poll to affix their seals, on the carrying cases of the Control Unit and
Balloting Unit of the Voting Machine.

Date: ................................
Time: ............................... Signature of Presiding Officer

The following Polling Agents have affixed their seals.

Signatures of Polling Agents:
1] .................................. (of candidate ................................) 2] ................................... (of candidate ...................................)
3] .................................. (of candidate ................................) 4] ................................... (of candidate ...................................)
5] .................................. (of candidate ................................) 6] ................................... (of candidate ...................................)

The following polling agents refused or did not want to affix their seals
1] .................................. (of candidate ................................) 2] ................................... (of candidate ...................................)
3] .................................. (of candidate ................................) 4] ................................... (of candidate ...................................)
5] .................................. (of candidate ................................) 6] ................................... (of candidate ...................................)

Date: …………………. Signature of Presiding Officer

PrO DIARY & FORM 17-C BACK

FORM 17 PrO DIA

C RY
ACCOUNT OF VOTES & PAPER SEAL – FORM 17C
FORM 17 – C
[See Rules 49S and 56C(2)]
PART – I – ACCOUNT OF VOTES RECORDED
Election to the House of the People / Legislative Assembly of the State / Union Territory GOA .
40 - CANACONA
from …………………….................................................... Constituency.
06 – G.P.S. CHAUDI
Number and Name of Polling Station: ………………….…………………………………………..
Identification Number of Voting Control Unit B54321
:.……….…………………………………
Machine used at the Polling Station: D67852
Balloting Unit :.………………….……………………….
KJ4568
VVPAT Unit : …………………………….……………
861
1. Total number of electors assigned to the Polling Station: ……………………………………………..
242
2. Total number of voters as entered in the Register of Voters (Form 17A): …………………………….
02
3. Number of voters deciding not to record votes under Rule 49-O: …………………………………….
01
4. Number of voters not allowed to vote under Rule 49-M: ……………………………………………..
5. Test votes recorded under Rule 49MA (d) required to be deducted
1. Total number of test votes to be deducted: Total No. Sl.No.(s) of elector(s) in Form 17A
…….…….. …………………….………………………………….
2. Candidate(s) for whom test vote(s) casted: Sl.No. Name of Candidate No. of Votes
………… …………………………..… …….…………….
………… ……………………………… ………………….
239
6. Total number of votes recorded as per voting machine:………………………………………………..
ACCOUNT OF VOTES & PAPER SEAL – FORM 17C BACK
7. Whether the total number of votes as shown against item No. 6 tallies with the total number of votes as
shown against item No. 2 minus number of voters deciding not to record votes as against item No. 3
minus number of voters as against item 4 (i.e. 2-3-4) or any discrepancy noticed
………………………………………………………
YES, IT TALLIES
8.Number of voters to whom Tendered Ballot Papers were issued under Rule 49P: 0 1
………………………
9.Number of Tendered Ballot Papers. Sl. No.
Total
20 From
0021 To
0040
1.Received for use: ……………………………………… 0 1 …………….. 0 0 2………………
1 0021
………………
2.Issued to electors: .…………………………………… 1 9 ……………..0022 ……………… 0 0 4 ………………
0
3.Not used and returned: ……………………………. …………….. ……………… ………………
10.Account of paper seals Signatures of Polling Agents
04
1. Paper seals supplied for use: Total No.:……………….…
5-8 1. …………………………………………
Sl. Nos. from0……………
1
2. Paper seals used: Total No.:………………….
05 2. ………………………………………….
Sl. No.(s): ………………
03
3. Unused paper seals returned Total No.:………………..
6-8 3 ……………………………………………
to Returning Officer: Sl. No.(s):………………...
NIL
4. Damaged paper seals, if any Total No. ………………… 4 …………………………………………….
Sl. No.(s): ….……………
5…..………………………………………….

Date: ……………………….. Signature of Presiding Officer

PrO DIARY
( CHAPTER XXXIII, Para 1)
PRESIDING OFFICER’S DIARY
1. Name of the Constituency (in block letters): ...................................................................................................................

2. Date of Poll: .............................................. ......................................................................................................................

3. Number of the Polling Station: .............................................. ..........................................................................................

i. Government of quasi-government building: .............................................. ..........................................................
ii. Private Building: ...................................................................................................................................................
iii. Temporary Structure: .............................................. .............................................................................................

4. Number of Polling Oficers recruited locally, if any: .......................................................................................................

5. Appointment of polling officer made in the absence of duly appointed polling officer, if any, and the reason for
such
appointment: ...................................................................................................................................................................

6. Voting Machine -
i. Number of Control Units used: .............................................. ..............................................................................
ii. S. No.(s) of Control Units used: ...........................................................................................................................
iii. Number of Balloting Units used: ........................................... ..............................................................................
iv. S. No.(s) of Balloting Units used: .........................................................................................................................

7. (i) Number of paper seals used: ......................................................................................................................................

(ii) Sl. Nos. of paper seals used: .....................................................................................................................................

7A (i) Number of Special Tags supplied: ...........................................................................................................................

(ii) Sl. Nos. of Special Tags supplied: ............................................................................................................................
(iii) Number of Special Tags used: .................................................................................................................................
(iv) Sl. Nos. of Special Tags used: .................................................................................................................................
PrO DIARY
7B (i) Number of Strip Seals supplied: ................................................................................................................................
(ii) Sl. Nos. of Strip Seals supplied: ...............................................................................................................................
(iii) Number of Strip Seals used: .....................................................................................................................................
(iv) Sl. Nos. of Strip Seals used: ....................................................................................................................................
(v) Sl. Nos. of Strip Seals returned as unused: ..............................................................................................................

7C Applicable in the Polling Stations where VVPAT system is used

(i) No. of Printers used: .................................................................................................................................................
(ii) Sr. No.(s) of Printers(s):.............................................................................................................................................

8. Number of candidates who had appointed Polling Agents at the Polling Station: .........................................................

9. (i) Number of Polling Agents present at the commencement of poll: ………………………………………………

(ii) The number Polling agents who arrived late: ...........................................................................................................
(iii) Number of Polling agents present at the close of the poll:
………………………………………………………

10. (i) Total number of voters assigned to the Polling Station: ............................................................................................
(ii) Number of Electors allowed to vote according to Marked Copy of the Electoral Roll:...........................................
(iii) Number of Electors who actually voted as per the Register of Voters (Form 17A): .............................................
(iv) Number of votes recorded as per the Voting Machine: ..........................................................................................
(v) Number of votes deciding not to record vote, if any:…...........................................................................................

Signature of First Polling Officer Signature of Polling Officer

in-charge of Register of
Voters
11. Number of electors who voted-
Men:.............................................................................................................................................................................
Women: .......................................................................................................................................................................
PrO DIARY
12. Challenged votes-
Number Allowed:.......................................................................................................................................................
Number rejected: ........................................................................................................................................................
Amount forefeited Rs.: ...............................................................................................................................................
Number Allowed:.........................................................................................................................................................

13. Number of persons who have voted on production of Election Duty Certificate (EDC): ..............................................
13A Number if Overseas electors who voted: ……………………………………………………………………………..
14. Number of electors who voted with the help of companions: ........................................................................................
15. Number of votes cast through Proxy: .............................................................................................................................
16. Number of Tendered Votes : ............................................................................................................................................

17. No. of electors-

a) From whom declaration as to their age obtained: .................................................................................................
b) Who refused to give such declaration: .................................................................................................................

18. Whether it was necessary to adjourn the poll and if so, the reason for such adjournment: ............................................

19. Number of votes cast-

a) From 7.00 am to 9.00 am: .....................................................................................................................................
b) From 9.00 am to 11.00 am: ...................................................................................................................................
c) From 11.00 am to 1.00 pm: ...................................................................................................................................
d) From 1.00 pm to 3.00 pm: ....................................................................................................................................
e) From 3.00 pm to 5.00 pm: ...................................................................................................................................
f) From 5.00 pm to 6.00 pm: ...................................................................................................................................
(Necessary changes may be made depending on the hours fixed for commencement and close of poll)
PrO DIARY
20. (a) Number of slips issued at the closing hour of the poll to electors standing in the
queue: .................................
(b) Time at which poll finally closed after the last such elector cast his/her vote: ………………………………..

21. Electoral offences with details:

Number of cases of-
(a) Canvassing within one hundred metres of the polling station: .............................................................................
(b) Impersonation of Voters: .......................................................................................................................................
(c) Fradulent defacing, destroying or removal of the list of notice or other document at the Polling Station: ..........
(d) Bribing of voters: ..................................................................................................................................................
(e) Intimidation of voters and other persons: .............................................................................................................
(f) Booth Capturing: .................................................................................................................................................

22. Was the Poll interrupted or obstructed by –

(a) Riot: ............................................................................. ........................................................................................
(b) Open Violence: .....................................................................................................................................................
(c) Natural Calamity: ..................................................................................................................................................
(d) Booth Capturing: ..................................................................................................................................................
(e) Failure of Voting Machine: ...................................................................................................................................
(f) Any other cause: ..................................................................................................................................................

Please give details of the above . ……………………………………………………………………..

……………………………………………………………………………………………………
PrO DIARY BACK
23. Was the Poll vitiated by any voting machine used at the polling station having been-
(a) Unlawfully taken out of the custody of the Presiding Officer: .............................................................................
(b) Accidentally or intentionally lost or destroyed: ....................................................................................................
(c) Damaged or Tempered with: .................................................................................................................................

Please give details ……………………………………………………………………………………………...

………………………………………………………………………………………………………………….

24. Serious complaints, if any, made by the candidate/agents: .............................................................................................

25. Number of cases of breach of law and order: .................................................................................................................

26. Report of mistakes and irregularities committed, if any, at the Polling Station: ............................................................

27. Whether the declarations have been made before the commencement of the poll and if necessary during the course of
poll when a new voting machine is used and at the end of poll as necessary: ...........................................................

Date: ................................
Place: ................................ Signature of Presiding Officer

[This diary should be forwarded to the Returning Officer along with the Voting Machine, 14 point observers
Report, Visit Sheet and other sealed papers.]
M3 TYPE EVM & VVPAT

• Standalone Machine • Most Advanced Encryption Techniques

• Unauthorized Access Detection Module • Dynamic Coding @ every Key Press

• No RF / Wireless / WiFi possible • Auto self diagnostics at every switch ON

• Secured Development & Manufacturing • RTC: Time & date stamping @ key press

• One Time Programmable (OTP) chip • Mutual Authentication

M3 TYPE EVM & VVPAT BACK
• There is no direct connection between BU &CU
• The fixed cable of BU connects to VVPAT
• The Fixed Cable of VVPAT connects to CU
• In case of 02 or more BUs- Fixed Cable of 2nd Ballot
Unit will be connected to 1st BU (at appropriate point
down side of body of BU)
• While connecting:- Hold the cable from the center of
the Plug
• While Disconnecting:- Hold and press from both sides
of the Plug and pull from the Adaptor
MISTAKES OF PO - I
1. READS ALOUD WRONG SERIAL NUMBER & MARKS THE WRONG ELECTOR BOX

2. DOES NOT MARK ON MARKED COPY AT ALL

3. MARKS WRONG ELECTOR ON MARKED COPY

4. DOES NOT ENCIRCLE THE SERIAL OF FEMALE VOTER

5. DOES MISTAKE WHILE MAINTAINING MALE/FEMALE/OTHER COUNT

6. MARKS ON CORRECTION LIST INSTEAD OF MARKED COPY FOR # VOTERS

7. ENTERTAINS THE DELETED / PB / EDC VOTERS ON MARKED COPY

8. ASSUMES MISTAKEN GENDER CASES AGAINST THE ACTUAL GENDER

9. ENTERTAINS VOTER AGAINST SERIAL NUMBER FROM OTHER PART

MISTAKES OF PO - II
1. WRONGLY WRITTEN VOTER SLIPS

2. CONFUSION BETWEEN VOTER SERIAL NUMBER AND SERIAL NUMBER

3. ENTERS VOTER IN 17 A MORE THAN ONE TIME.

4. IF COMPANION REQUESTS FOR VOTING AT THE SAME TIME….

5. MISSES OUT TO ENTER THE VOTER’s ENTRY ON 17A

6. MISTAKES DURING ENTRY OF TEST VOTE CASES [ RULE 49 MA CASES ]

VIS TAKEN AS IDENTIFICATION DOCUMENT, ALTHOUGH IT CANNOT BE A

7.
STANDALONE ID DOCUMENT
MISTAKES OF PO - III
1. RELEASING BALLOT & ALLOWING VOTER TO VC BEFORE TIME

2. NOT MAINTAINING THE ORDER OF VOTER SLIPS

3. ATTEMPTING TO RELEASE BALLOT WHEN TOTAL IS PRESSED

4. VOTER DOES NOT PRESS BALLOT AT ALL & PO3 MISSES TO HEAR BEEP

5. PO3 DOES NOT RELEASE BALLOT AT ALL & VOTER ASSUMES TO HAVE VOTED

6. OPERATING AT MEDIUM BATT IS FINE FOR UPTO 4 HOURS

7. CONTINUING WITH ‘LOW BATT’, THE CU CAN BE OFF ANY TIME

8. NOT INFORMING RO IMMEDIATELY AFTER ‘MEDIUM BATT’ INDICATION

9. NOT PRESSING TOTAL BUTTON EVERY ONE HOUR.

MISTAKES OF PrO
1. ERRORS OF PO – 1, 2, 3, 4 AND POLLING PEONS

2. DELAY IN CONDUCT OF MOCK POLL

3. IN CASE OF CHANGE OF EVM : BU & VVPAT NOT CHANGED

4. DELAY IN REPORTING OF MISMATCHES ON CU & 17A TO RO IMMEDIATELY

5. COPIES OF 17C NOT KEPT IN CU / BU CARRYING CASE AND SEALED

6. COPIES TO BE SIGNED BY POLLING AGENTS TO BE CORRECTLY WRITTEN

7. FREQUENT VISITS TO VOTING COMPARTMENT

CRITICAL GENERAL MISTAKES

• Transportation of VVPATs: Paper Roll Knob is to placed

Horizontal when transporting the VVPAT from one place to
another else it will result in malfunctioning of VVPAT.

• Dispersal: Connecting, switching ON and testing of VVPAT

in broad daylight - VVPAT may go into error mode

• General:
• Repeatedly switching ON and OFF the VVPAT resulting in
depletion of the battery as well as paper roll.
• Not switching OFF the CU while connecting or disconnecting
the EVMs/VVPATs
MISTAKES DURING MOCK POLL

• Not pressing the CLOSE button of CU after mock-poll.

• Not matching the mock-poll result of the CU with the

VVPAT Paper Slips.
• Not removing the mock-poll paper slips from VVPAT

• Non-deletion of mock-poll data from the Control Unit.

• Not noting down the Sl. No. of Defective & Replaced unit
MISTAKES DURING THE ACTUAL POLL BACK
• Placing BUs and VVPATs under direct bright light or near window.

• Conducting mock poll, in case of VVPAT replacement.

• In case of non-functioning of CU or BU - replacing only respective

CU or BU
• Not conducting mock poll after CU, BU & VVPAT is replaced

• Non-pressing of CLOSE Button after completion of Poll

• Damaging any seal of BU/CU/VVPAT – Creates suspicion in the

minds of Candidates/Agents
LOW BATTERY ERROR MESSAGES : CU & VVPAT

UNIT MEANING
CONTROL CU Power Pack status
UNIT is LOW and needs to be replaced

VVPAT Power Pack status

VVPAT is LOW & needs replacement
ERROR MESSAGES : BU & VVPAT
ERROR REMEDY
VVPAT NOT Paper Roll Knob of VVPAT not kept in
RESPONDING Vertical position
PRESSED It means any Button in the BU is Jammed. It
ERROR BU requires cleaning or removal of the same.
BU NOT
CONNECTED Connection with BU is not proper

Either cable between BU and VVPAT or

BU NOT between VVPAT and CU are not connected
RESPONDING properly. There may be mistake in BU
Thumb wheel Positioning.
INVALID CU Button is pressed out of sequence (CRC)
VVPAT ERROR MESSAGES (DURING MOCK / ACTUAL POLL)
ERROR
MEANING REMEDY
CODE
2.4 Printer Low Voltage Error Replace Battery
2.1 Abnormal Head Temperature
2.3 Printer Time out Error
2.5 Printer Incorrect Command Error
2.6 Cutter Error
2.7 Fall Error Replace
2.8 Printer Memory Error ONLY VVP
2.9 Contrast Error AT
2.10 Length Error following th
2.12 Platen Open Error
e procedure
2.13 No Paper Error
2.14 Deplete Error
ERROR MESSAGES ON DISPLAY OF CU BACK

ERROR MEANING REMEDY

Malfunctioning of Real Time

CLOCK Clock.
ERROR
[Can be Seen either with TOTAL / CLEAR / RESULT
BUTTONS OR when CU is Switched ON]

Replace
full set
ELECTION When Poll Date is over
EXCEEDED [Can be Seen when Ballot is tried to be released in CU or
Vote is tried to be cast in BU after the Poll Date ]
CU BATTERY REPLACEMENT
• When the CU displays LOW BATTERY ERROR during Mock Poll
or Actual Poll.
• The Power pack of CU requires replacement
• Enter the below details in the PrOs Report Part-III
• Unique ID of Control Unit __________________
• Reason for replacement of Power Pack of CU_____________
• Unique ID of old address tag that was cut by PrO to replace
the Power Pack of the CU _______________
• Unique ID of new address tag used by PrO to seal the Battery
Section of the CU ______________
• PrO signs this report and take signatures of the Polling agents
who witnessed power pack replacement.
[Repeat the above information in the same format, if multiple replacements happen]
CU BATTERY REPLACEMENT BACK
PRESIDING OFFICER’S REPORT
PART – III : POWER PACK REPLACEMENT IN CU
(TO BE FILLED DURING MOCK POLL, POLL & AFTER COMPLETION OF POLL
DEPENDING ON CASE/SITUATION)

Name of the Election: .............................................. No. & Name of AC: ............................

Serial Number and Name of Polling Station: ......................................................... Date of Poll: .......................................

(a) Details of replacement of Power Pack of the CU during mock poll/actual poll
(strike out which one is not applicable)
1) Unique ID of Control Unit ____________________________
2) Reason for replacement of Power Pack of the Control Unit __________________
3) Unique ID of old address tag that was cut by PrO to replace the Power Pack of CU ____________
4) Unique ID of new address tag used by PrO to seal the Battery Section of the CU ___________
(b) Following polling agents witness the replacement of power pack from Control Unit:
SN Name of Polling Agent Name of Party Name of Candidate Signature of Polling Agent

Date: …………………. Signature of Presiding Officer

[Repeat the above information in the same format , if multiple replacements happen]
VVPAT BATTERY REPLACEMENT BACK

In case CU shows ‘LOW BATTERY’ status for VVPAT,

the power pack battery of the VVPAT shall be replaced.

Note that extra VVPAT Power pack battery is provided.

 Switch OFF CU before taking out VVPAT Battery

Install new battery in VVPAT and switch ON the CU.

The CU shall not be switched ON without installing

battery in VVPAT
VVPAT REPLACEMENT
 FOR ANY OTHER VVPAT ERROR MESSAGE, VVPAT IS TO
BE REPLACED

 Details of such occurrences should be clearly recorded in the PrO

diary in the following format.

i. The Date & Time of occurrence.

ii. Name of the voter and his serial number in the Electoral roll
who was allowed to cast his vote after replacement of
VVPAT.

iii. Whether the Voter cast his vote after replacement of VVPAT
or went away without casting his vote

iv. The total number of votes cast before the occurrence.

PrO REPORT – PART - II BACK
PRESIDING OFFICER’S REPORT
PART – II : EVM / VVPAT REPLACEMENT
(TO BE FILLED DURING POLL & AFTER COMPLETION OF POLL DEPENDING ON CASE/SITUATION)

Name of the Election: .............................................. No. & Name of AC: ............................

Serial Number and Name of Polling Station: ......................................................... Date of Poll: ........................................
(a) Replacement of EVM and VVPAT during actual poll process
SN Particulars BU CU VVPAT
(a) Unique ID of unit(s) found non-functional during actual poll
(b) Time of occurrence of defects
(c) No. of votes in CU by the time unit(s) got non-functional
1.
(d) Reason for non-functioning (mention error/code noticed in CU)
(e) Unique ID of new unit[s) provided as replacement
(f) Time of restarting Poll
2. Remarks, if any
(b) Following polling agents witness the replacement process:
S.N. Name of Polling Agent Name of Party Name of Candidate Signature of Polling Agent

Date: …………………. Signature of Presiding Officer

[Repeat the above information in the same format , if multiple replacements happen]
VOTING BY VOTERS ON ELECTION DUTY BACK

POSTED OUTSIDE APPLY FOR POSTAL

THEIR HOME BALLOT PAPER IN
CONSTITUENCY FORM 12

VOTERS ON
ELECTION DUTY

POSTED IN THEIR APPLY FOR ELECTION

HOME DUTY CERTIFICATE IN
CONSTITUENCY FORM 12 A

Note: Search your elector details from National Voters Service Portal, Voter
Helpline App or through the Electoral Rolls of your AC.
LEGAL PROVISIONS – POLLING PARTY BACK
• The appointment of Polling team is done by DEO under provisions of
Section 26 of RPA, 1951.
• Under Sec 28A of RPA 1951 Polling party is deemed to be on
deputation to ECI from date of Notification of Election until
declaration of results.
• During this period, Polling party is subjected to control,
superintendence and direction of ECI.
• The PrO is responsible for all the activities at assigned Polling
Stations and will control the proceedings therein.
• PrO shall carry out all the duties at PS with the help of Polling Party
and Polling Agents.
• Note that in case of unavoidable absence of PrO, one polling officer
is authorized to perform duties as PrO.
LEGAL PROVISIONS – POLLING PARTY BACK
• The appointment of