San Mateo Municipal College

General Luna, Guitnang Bayan I, San Mateo, Rizal

Tel. No. (02) 8997-9070
www.smmc.edu.ph

SMMC FACULTY ASSOCIATION

PREAMBLE
San Mateo Municipal College have created an organization which is called SMMC
Faculty Association. The faculty association will speak with a common voice for all faculty
members, promote professional excellence at the College, protect faculty rights and obtain for
its members the benefits according to the Civil Service Law.

ARTICLE I – PURPOSE
The Faculty Association shall represent its members in all matters relating to their
employment such as appointment, continuation in employment, compensation (including
salaries and benefits), working conditions of their employment, development and improvement
of their professional growth, fostering of diversity of opinion, academic freedom and
responsibility, and morale.
The Association’s purposes will be accomplished through the following objectives:
 To have an open forum for the exchange of ideas and to engage in formal discussion on
matters which have a bearing on an individual faculty member or upon the Association.
 To encourage the faculty to take part in making Association policy.
 To encourage faculty to participate in recommending policy to the BOT.
 To efficiently and effectively disseminate Association information.
 To act as the official voice of the teaching profession at San Mateo Municipal College in
matters pertaining to salaries and benefits and standards of appointment.
 To be vigilant in ensuring that all elements of the employment environment encourage
personal and professional growth.
 To represent and support faculty in grievances and disputes of the administration.
ARTICLE II – MEMBERSHIP
Section 1. Eligibility
Membership in the faculty association of San Mateo Municipal College is open to all
faculty (permanent or full time) who teach at San Mateo Municipal College

ARTICLE III – OFFICERS, TERMS, ELECTIONS AND DUTIES

Section 1. Officers
The officers of the faculty association shall be a President, a Vice-President, a
Secretary, Treasurer and an Auditor. These officers shall constitute the Executive Board of the
Association. The officers shall serve terms of two years, and shall have the option of serving
consecutive terms. The terms shall begin on June 1st of the academic year following the election
of officers.
 San Mateo Municipal College
General Luna, Guitnang Bayan I, San Mateo, Rizal
Tel. No. (02) 8997-9070
www.smmc.edu.ph
Section 2. Elections
The procedure for nomination and election of officers shall be defined in the Bylaws.
Section 3. Duties
The duties of the officers shall be defined in the Bylaws.

ARTICLE IV – COMMITTEES
Section 1.
The standing committees of this Association shall include the following and shall be the
responsibility of the following Executive Officers.
Nominating Committee – Past – President
Discussion Team Support Committee – President
Constitutional Review Committee – Vice-President
Political Action Committee – Vice-President

ARTICLE V – AMENDMENTS
Section 1.
This constitution shall be amended by a two-thirds vote of the returned ballots of the
memberships as provided in the Bylaws
Section 2.
The Bylaws of the faculty association shall be amended by a majority vote of the
returned ballots of the membership as provided in the Bylaws.
Section 3.
Any member wishing to propose an amendment to this Constitution or its Bylaws shall
present a proposal in writing to the executive board of the faculty association as outlined in the
Bylaws.
 San Mateo Municipal College
General Luna, Guitnang Bayan I, San Mateo, Rizal
Tel. No. (02) 8997-9070
www.smmc.edu.ph

BYLAWS FOR SMMC FACULTY ASSOCIATION

ARTICLE I – PURPOSE
Bylaws shall be used to outline and clarify the Articles of the Constitution.
ARTICLE II – AFFILITION
Should the Association choose to affiliate or terminate affiliation the following process
shall be followed:
 A copy of the proposal to affiliate or terminate affiliation (including the name of
the group or organization with which affiliation is being requested) shall be
delivered to all members with a written ballot. The ballots shall be returned to the
Executive Board within tem (10) days.
 The returned ballots constitute a quorum. A two – thirds vote of the returned
ballots determines the outcome of the proposal to affiliate.
ARTICLE III – MEMBERSHIP, ENROLLMENT AND DUES
Section 1. Members
Faculty who are up-to-date in their dues payment are eligible to be members in the
faculty association and are entitled to all rights and privileges of the Association, including voting
in Faculty Association business. Membership is limited only by the number of faculty teaching at
San Mateo Municipal College.
Section 2. Enrollment
Faculty may enroll in the Faculty Association at any time by following procedures below.
Section 3. Dues
Annual dues shall be recommended by the Executive Board and approved by the
membership of the Association.
 The membership year shall begin June 1 and end May 31
 Dues may be paid by:
o Option A: Monthly payment
o Option B: An annual payment on June 1
o Option C: Semiannual installments payable on June 1 and December 1
 Members whose dues become delinquent shall be suspended from membership and
lose all rights and privileges of the Association. Reinstatement may take place by the
payment of all delinquent dues or according to the procedures for new members as
outlined above.
 Dues for adjunct faculty will be determined by the members.

ARTICLE IV - OFFICERS, TERMS, ELECTIONS AND DUTIES

Section 1. Officers
The officers shall be as named in Article III, Section 1 of the Constitution.
Sections 2. Terms
 San Mateo Municipal College
General Luna, Guitnang Bayan I, San Mateo, Rizal
Tel. No. (02) 8997-9070
www.smmc.edu.ph
 No member shall hold more than one Association office at a time.
 Candidates for office shall have been members of this Association for at least one
academic year prior to the time of their nomination. Only members in good standing shall
be eligible for office.
 Any officer of this Association unable to perform the duties of that office for any reason
whatsoever for a period of sixty (60) days, shall submit a written resignation to the
Executive Board. If the resignation is not received, the Executive Board may declare the
office vacant and such office shall be filled in.
 If any officer shall fail to perform duties satisfactorily, the Executive Board shall declare
the office vacant and such office shall be filled in.
 A vacancy occurring in the office of Secretary, Treasurer and Auditor shall be filled for
the unexpired term by appointment of the Executive Board. In the event of a vacancy in
the office of President, the Vice President shall assume the Presidency for the unexpired
term. Should a vacancy occur in the office of the Vice President, such vacancy shall be
filled by a special Association election for the remaining term.
Sections 3. Elections
The procedure for nomination and election of officers shall be as follows.
1. At the March meeting, the Nominating Committee shall present to the general
membership nominees for each office with the consent of each candidate to serve.
Nominations may also be made from the floor. Those candidates shall then be included
on the ballot, provided they have consented to the nomination.
2. The vote for election of officers shall be by a ballot. The ballot shall provide for write-in
candidates. The victors shall be determined by a majority vote of the ballots returned.
3. Ballots shall be returned and counted one week prior to the April meeting. In the event
the voting results in a tie, the Nominating Committee shall conduct a toss coin at the
April meeting.
4. The Nominating Committee shall be responsible for distributing and receiving the ballots
and for tallying the votes. The Chair of the Nominating Committee shall report the results
of the election to the membership at the April meeting. The President shall then declare
the offices of the Faculty Association filled. The elected candidates begin their terms
effective on June 1st.
Section 4. Duties
The duties of the officers of the Association shall be a follows:
 The President shall:
o preside at all meetings of this Association and shall chair the Executive Board;

o he/she will serve as the faculty representative in the governing board of the
college.
o be responsible to keep the membership informed of official communications and
on all matters concerning the Association;
o act as a liaison for the dissemination of information between the Association and
the Administration (or designee);
 San Mateo Municipal College
General Luna, Guitnang Bayan I, San Mateo, Rizal
Tel. No. (02) 8997-9070
www.smmc.edu.ph
o serve as the Chairperson of the Discussion Team (see Article II, B)

o choose members to serve as the Faculty Discussion Team.

 provide for continuity on the Team,

 provide for adequate representation of all faculty on Team,
 present names of Faculty Discussion Team members to the Executive
Board for ratification,
 present names of Faculty Discussion Team members to Association
Membership for ratification,
 lead procurement of outside consultant to assist in Discussion process as
desired.
 Such procurement shall be at the discretion of the membership.
 Fees and identity of consultant shall be ratified by the Association
membership.
 The Vice President shall:
o assume the duties and powers of the President in the absence of the President;

o assist the President in all ways;

o assume the Presidency for the unexpired term in the event that the President is
unable to carry out the duties of the Presidency;
 The Past-President shall assume duties as assigned by the President, including:
o be the custodian of the Association records, including the Association’s
Constitution and Bylaws;
o keep ballots of any election or votes for a period of two semester. At the end of
the two semesters, shall destroy said ballots.
 The Secretary shall:
o prepare the general correspondence of the Association;

o keep the official calendar for association activities;

o record the minutes of the regular Association meetings, Executive Board

meetings, and special meetings.
 The Treasurer shall:
o be custodian of all funds of the Association.

o promptly deposit all funds in a bank approved by the Executive Board.

o make disbursements only as authorized by the Executive Board and/or

Association membership. All bills shall be paid promptly. The signature of the
Association President, Vice President, Secretary, and Treasurer shall be
registered with the bank, and all checks shall require two of the four registered
signatures.
 San Mateo Municipal College
General Luna, Guitnang Bayan I, San Mateo, Rizal
Tel. No. (02) 8997-9070
www.smmc.edu.ph
o present two written financial reports quarterly, copies of which shall accompany
the Association newsletter.
 The Auditor shall:
o Audit the books and records of the faculty association from time to time for
purpose of establishing the authority and propriety of payments made and to
verify to the correctness of the same to the Executive Board.
o Audit financial transaction and operating practices of the faculty association and
certify to the correctness of the annual financial reports of the Treasurer.
o Recommend measures or changes in the financial policies, system or
procedures of the faculty association to maximize its income, reduce its
expenditures and improve its services to its members; and
o Perform such other functions and duties as may be assigned by the Executive
Board.
 The Executive Board shall:
o appoint a Chair of each of the standing committees prior to the regular meeting;

o appoint other special committees as occasion may demand;

o hold monthly meetings prior to the monthly general Association meeting to

prepare the agenda for that meeting;
o meet as needed to address pertinent faculty concerns;

o invite other persons to the Executive Board meeting as needed or desired;

o reproduce the new Constitution and Bylaws from the new master provided by the
Constitutional Review Committee for distribution to all Association members prior
to the end of term.
 Each outgoing officer shall, by June 1st, transfer to the successor the files and records
of the respective office. Any officer vacating his office prior to the expiration of the term
shall, within five (5) days after the termination, transfer to the successor the records of
the office.

ARTICLE V - MEETINGS
Section 1.
Regular meetings of the membership of this Association shall be held as soon as possible after
the beginning of the academic year and on the third Thursday of each month from August to
April. Regular meetings shall require at least five (5-day notice to Association members by the
Communications Officer.
Section 2.
Special meetings of this Association may be called by the President, or may be called upon
written request of ten (10) percent of the general membership stating the principle business to
be transacted.
 San Mateo Municipal College
General Luna, Guitnang Bayan I, San Mateo, Rizal
Tel. No. (02) 8997-9070
www.smmc.edu.ph
ARTICLE VI - QUORUMS AND PROXY VOTING
Section 1.
A quorum for:
 the Faculty Association shall be those attending a regular or special Association
meeting;
 the Executive Board shall be a majority of its members;
 any standing or special committee shall be a majority of its members.
Section 2.
 Only association members may hold a proxy vote.
 The proxy vote shall be written and shall include the name of the absent member, the
name of the holder of the proxy vote, and the date. The proxy vote shall be valid for one
meeting only.
 The member holding a proxy vote shall notify the Secretary of the Association before a
meeting is called to order that the member is holding an absent member’s proxy vote
and shall vote in behalf of the absent member.

ARTICLE VII - AMENDMENTS

Section 1.
Proposed amendments to the Constitution shall be submitted in writing to the membership
committee by the Executive Board. A copy of the proposed amendment with an official ballot
shall be mailed to each member. The ballots shall be returned to the Executive Board at the
next regular meeting of the Faculty Association.
Section 2.
Proposed amendments to the Bylaws shall be handled as described in Section 1.
Section 3.
Any member of the Association may propose an amendment to the Constitution or Bylaws and
shall submit the proposal in writing to the Constitutional Review Committee. The Constitutional
Review Committee shall present the proposal to the Executive Board, who in turn shall present
it to the membership in a regular meeting for discussion, and if a vote is determined to be
appropriate, it will be handled as described in Section 1. A quorum for the purpose of amending
the Association Constitution and/or Bylaws shall be the total number of ballots which have been
returned by the due date.

Prepared by:

CHARLES M. REVILLA, LPT, MAED

 San Mateo Municipal College
General Luna, Guitnang Bayan I, San Mateo, Rizal
Tel. No. (02) 8997-9070
www.smmc.edu.ph
Faculty President