EXCEL-SKILLS.

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BASIC FIXED ASSETS REGISTER TEMPLA

This basic asset register template enables users to compile a complete fixed assets register wh
classes and categories; facilitates recording additions & disposals; automatically calculates m
includes a comprehensive automated journal report. The template accommodates depreciation
value and double diminishing value calculation methods on a monthly or daily basis.

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GISTER TEMPLATE
e a complete fixed assets register which incorporates an unlimited number of fixed asset
disposals; automatically calculates monthly and year-to-date depreciation charges and
emplate accommodates depreciation calculations based on the straight-line, diminishing
a monthly or daily basis.

emplate to unlock all the formulas!

d to show you the design of the template. Get the full version for a fully unprotected
u have full access to all areas of the template including all formulas. You will also be able
sion just like any of your own Excel files.

version of this template!

e editing to activate the link

ber of fixed asset
tion charges and
-line, diminishing

fully unprotected
u will also be able
Excel Skills | Basic Fixed Asset Register Template
Instructions
www.excel-skills.com

This basic asset register template enables users to compile an assets register which incorporates an unlimited number of as
facilitates recording additions & disposals; automatically calculates monthly and year-to-date depreciation charges and includes
journal report. The template accommodates depreciation calculations based on the straight-line, diminishing value and double
methods on a monthly or daily basis.

Note: This template only enables users to enter additions & disposals - if you require a solution which enables you to also en
transactions, we suggest that you refer to our IFRS Fixed Asset Register template which accommodates these transaction
depreciation basis.

The following sheets are included in this template:

Set-up - the input cells on this sheet enable you to customize the template for your business. You can enter your business nam
specify whether depreciation needs to be calculated on a monthly or daily basis, specify how to treat depreciation calculation
maintain the default fixed asset classes and maintain the default fixed asset categories. A complete list of user input error cod
sheet for information purposes.
Assets - this sheet enables users to create a unique asset code for all fixed assets and the columns with the light blue colu
comprehensive, automated calculations that form part of the fixed asset register. User input is limited to entering an asset
description, asset type, asset category and depreciation basis. The period for which the fixed asset register is compiled is determ
is specified at the top of the sheet.
Transact - all asset transactions need to be recorded on this sheet. Asset transactions are limited to acquisitions & dispos
entering the transaction date, transaction type, asset number, supplier, document number, transaction amount, asset lifetime,
on disposal. The columns with light blue column headings contain the formulas that form the basis of all the calculations that are
a comprehensive, accurate fixed asset register.
Category - this sheet contains a fixed assets summary which is based on the fixed asset categories that are created on the S
required on this sheet and 30 fixed asset categories are accommodated. Additional fixed asset categories can be added by sim
the last row into the required number of additional rows.
Class - this sheet contains a fixed assets summary which is based on the asset classes that are created on the Set-up sheet.
this sheet and a maximum of 30 asset classes are accommodated.

Journals - this sheet contains an automated journal report for all fixed asset transactions. The journal report can be compiled
basis and is based on the account numbers that are specified in the asset category set-up on the Set-up sheet. The journal rep
categories but additional categories can be added by simply copying the formulas in the last row into the required number of add

Template Set-up

The template can be customized for your business by editing the business details, asset categories and asset classes on the
name that is entered in cell C5 is used as a heading on all the other sheets and the year-end month that is selected in cell C7 is
year-to-date balances.

The depreciation calculation period basis needs to be selected in cell D9. The template accommodates monthly or daily dep
select the monthly option, all depreciation calculations will be based on calendar months. If you select the daily option, all dep
based on daily depreciation calculations. The main difference between the two bases is therefore that an asset will start to be
acquisition if you select the daily basis.

Example: If an asset is purchased on the 15th of a month, the default monthly depreciation basis will depreciate the asset fro
calculate a full month's depreciation for the month of acquisition. You can however change the setting in cell D11 so that the as
the second month which will mean that no depreciation is calculated in the month of acquisition.

If the asset in the above example is depreciated on the daily basis, the depreciation will commence on the 15th of the month an
days that are left in the calendar month for the acquisition month. Changing the setting in cell D11 will only result in depreciati
16th of the acquisition month. This is because the aim with daily depreciation calculations is usually to depreciate assets based
asset is held.

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Excel Skills | Basic Fixed Asset Register Template
Instructions
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Note: When deciding between monthly & daily depreciation calculations, we suggest that you also consider what is acceptable b
depreciation calculations. We do not recommend using the daily basis if your tax deductions are calculated on a monthly basis a

The period in which depreciation commences setting in cell D11 determines whether assets are depreciated in the month of a
basis is selected). If you select an option of 1, depreciation will only be calculated from the month after the acquisition. For da
selecting a setting of 1 will only mean that depreciation will be calculated from the day after the acquisition date. This setting is
be used in order to delay depreciation calculations when the monthly basis is selected.

The Yes or No setting in cell D13 can be used to specify whether assets should be depreciated in the period of disposal. If mont
are used and you select the Yes option, the assets will be depreciated in the month of disposal. If the No option is selected, the
in the month of disposal.

If you use daily depreciation calculations, selecting the Yes option will result in the asset being depreciated on the day of di
option, the asset will not be depreciated on the day of disposal.

Asset Classes

The template includes 6 default fixed asset classes which can be customized in the cell range from cell A17 to cell B22. The
column A and the default asset class descriptions in column B can be amended and you can add additional asset classes by
between the first and last class codes, entering a new code for the asset class in column A and entering a description for the new

Note: All new asset classes must be inserted above the "ZZ" asset class code and a maximum of 30 asset classes can be accom

The asset classes created on the Set-up sheet should be representative of the asset classes that are included on the
businesses however require more asset classes than what is disclosed on the financial statements in order to accommodat
business accounts. We have therefore created separate asset categories for this purpose.

Asset Categories

The template includes 11 asset categories which can be customized in the cell range from cell A27 to cell G37. Each asset cate
in column A, is linked to an asset class in column B, contains a description in column C and contains an account number i
column D to G.

The asset category codes can be in any format but we suggest using a combination of letters and numbers as illustrated with
Each category that is created will be included separately on the Category sheet and needs to be linked to one of the asset cla
by selecting the appropriate asset class code from the list box in column B. The asset categories are therefore in fact sub class
that are included on the financial statements.

The account numbers that need to be entered in columns D to G are included in the automated journal report on the Journal s
are therefore based on the asset categories that are created which means that a separate asset category is required for each
depreciation cost centre. The accounts that need to be entered in each column are better described as follows:

■ Cost - the general ledger accounts that are entered in this column reflect the cost of each asset category. These accounts
sheet accounts.
■ Accum Depr - the accounts in this column reflect the accumulated depreciation that has been written off against each asse
should therefore be balance sheet accounts.
■ Depr - the total depreciation charges for each asset category is allocated to the accounts in this column. These accounts
statement accounts.

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Excel Skills | Basic Fixed Asset Register Template
Instructions
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■ Profit - if assets are sold, the profits or losses on the disposal of assets are allocated to the accounts that are specified in this c
single account for all asset categories or enter separate accounts for each asset category. These accounts should be income sta

Note: All new asset categories must be inserted above the "ZZ" asset category code. The template accommodates 30 asset
sheet but you can add additional asset categories by copying the formulas in the last row into the appropriate number of a
number of asset categories are therefore accommodated.

Input Error Codes

The input error codes at the bottom of the Set-up sheet are included for information purposes only and provide users with a re
may be encountered when entering transactions on the Assets and Transact sheets. These error codes are covered in mo
section of these instructions.

Note: We do not recommend adding or deleting any text or values on the Set-up sheet. The sheet contains some hidden conten
overwritten or deleted if you make changes outside of the template design and which may affect the template calculations.

Asset Set-up

Each individual fixed asset must be added to the Assets sheet by assigning an asset number to the fixed asset. The Ass
comprehensive fixed asset register which contains all the individual assets that form part of the fixed assets register. All fixed a
recorded on the Transact sheet and the Category and Class sheets contains automated summaries of all the appropriate asset g

A unique asset number must be created for each fixed asset on the Assets sheet. You can use any asset numbering convention
using a combination of letters and numbers as illustrated in our example data. We have used an asset numbering convention
followed by a hyphen and five numbers. The letters can be used to distinguish between different asset categories or classes.

Note: All fixed assets must be added to the Assets sheet by assigning a unique asset code to the particular asset. The acquisitio
be recorded on the Transact sheet after which the appropriate values will be reflected on the Assets sheet. Users therefore ne
all their assets and record acquisition transactions for all assets on the Transact sheet.

All the columns on the Assets sheet with yellow column headings require user input while the columns with light blue column
which are automatically copied for each new asset that is added to the sheet. The following user input is required on the Assets

Asset Number - enter a unique asset number for each fixed asset in this column. Duplicate asset numbers may result in inac
therefore imperative that each fixed asset has a unique asset number. Similar assets or asset components can be distinguished
the end of the asset number.
Asset ID Number - enter an asset identification number in this column. This number should preferably be applied to the asset
verification of assets and assist in identifying each fixed asset that is included in the fixed asset register.
Description - enter a comprehensive description of the asset in this column. The asset description should enable users to
should assist users in distinguishing between similar assets.
Asset Type - select an asset type from the list box. This column assists in identifying leased assets and the list boxes in this
owned and leased option.

Category - select an asset category from the list box in this column. All the asset categories that are created on the Set-up she
Each asset needs to be linked to an asset category which is linked to an asset class in the Asset Category section on the Set-up

Depreciation Basis - select a depreciation basis from the list box in this column. Select the SL option for the straight-line
method, "DV" for the diminishing (reducing) value depreciation method and "DDV" for the double diminishing value depre
depreciation method can therefore be selected on an individual asset basis.

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Excel Skills | Basic Fixed Asset Register Template
Instructions
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Note: We have not included a detailed explanation of each depreciation basis in these instructions because you can easily
comprehensive explanations. The premise is that the straight-line method is calculated based on the cost of an asset over equal
while the diminishing value option is based on the bookvalue of the asset - the annual depreciation amount will differ each yea
the straight-line basis). The double diminishing value method uses the same principle as diminishing value but uses double the d

Note: All the columns on the Assets sheet have been included in an Excel table. This feature is extremely useful when ent
because the formulas that are included in calculated columns (the columns with light blue column headings) are automatically
inserted into the table or when data is entered into the first blank row below the table. You can therefore add a new asset
number in column A - the table will then automatically be extended to include the new asset.

All the columns with light blue column headings contain calculations which are based on the review date that is entered in cell E
this cell therefore determines which transactions are included in the asset balance and depreciation calculations. It is therefore
correct date in this cell when reviewing the fixed asset register.

The cell range from cell H2 to cell K2 displays the appropriate year-to-date (YTD) and month-to-date (MTD) from and to dates
the review date that is specified in cell E2. Note that all the template calculations are based on calendar months - even if you e
not fall on a month end, the template calculations will still include all the transactions and depreciation calculations for the entire

The YTD periods are determined based on the year-end period that is selected in cell C7 on the Set-up sheet. All the YTD asse
calculations will therefore be calculated automatically based on the review date and the year-end period that has been specified.

Note: The review date makes it easy to roll the template forward or back for any subsequent or previous month and all the temp
automatically. You can therefore simply enter a new date in cell E2 and all the calculations on all the sheets in the template are a

The Assets sheet contains 39 calculated columns which all have light blue column headings. The calculations in these co
transactions that are entered on the Transact sheet and some of the calculations are for information purposes only while other
fixed asset register. We'll now briefly cover the purpose of each calculated column:
The following columns are included for information purposes only:
Error Code - if there is a problem with the input in any of the user input columns, an error code will be displayed in this column.
a description of each error code and to the Error Code section of these instructions for more information about the reaso
displayed.
Class - this column contains the asset class that the asset is linked to. The asset class is determined by the asset category that
each asset category is linked to a single asset class in the Asset Category section on the Set-up sheet.
Acquisition Date - the asset acquisition date is displayed in this column. After creating an asset number, an acquisition transac
the Transact sheet in order to record the acquisition of the asset. If an acquisition transaction has not been recorded for the par
contain an "Add!" message.
Historical Cost - the historical cost of all assets is displayed in this column. The historical cost is defined as the transactio
transaction that is recorded on the Transact sheet for the particular asset.
Lifetime in Years - the lifetime that has been recorded on the Transact sheet for the particular asset.
Residual Value - the residual value that has been recorded on the Transact sheet for particular asset.
Disposal Date - if an asset has been disposed of, the date of disposal as per the Transact sheet will be displayed in this c
transaction has to be recorded on the Transact sheet for all asset disposals.

Proceeds on Disposal - if an asset has been disposed of, the proceeds on disposal as per the Transact sheet will be displayed
Assets at Cost:
Opening Balance - the opening cost or gross carrying value of the asset at the beginning of the current financial period is includ

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Instructions
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Additions - if an asset has been acquired during the current financial period, the cost of the asset is included in this column. The
as the transaction amount when recording an acquisition type transaction on the Transact sheet.
Disposals: Cost - if an asset has been disposed of during the current financial period, the cost of the asset is included as a ne
means that the cost of the asset is removed from the fixed asset register on the date of disposal.

Closing Balance - the closing cost or gross carrying value of the asset at the end of the current financial period is included in th
Accumulated Depreciation:
Accum Depr: Opening - the opening accumulated depreciation balance of the asset at the beginning of the current financ
column.

YTD Depreciation - the year-to-date depreciation which is calculated based on the depreciation basis which has been selected

Accum Depr: Disposals - if an asset has been disposed of during the current financial period, the accumulated depreciation a
is included in this column as a negative value. This effectively means that the accumulated depreciation of the asset is re
register.

Accum Depr Closing - the closing accumulated depreciation balance of the asset at the end of the current financial period is inc
Carrying Value or Bookvalue:

Closing Carrying Value - the difference between the closing cost (or gross carrying value) of an asset and the closing accumu
included in this column. The amounts in this column reflect the "book value" of an asset at the end of the financial period.

Income Statement Items:

Profit / (Loss) on Disposal - if an asset has been disposed of during the current financial period, the profit or loss on disposal a
is included in this column. The profit or loss on disposal is calculated as the difference between the proceeds on disposal which
sheet and the net carrying value (book value) of the asset.
Current Month:

MTD Depreciation - this column includes the depreciation charge for the current month. The appropriate month is determine
specified in cell E2. Note that this column will only contain a value if the historical cost of an asset has not been fully depreciated

Other Calculated Columns:

The calculations in columns Z to AS have been included on the Assets sheet in order to facilitate the automated depr
calculations are quite complex and we will therefore not cover the methodology of each column's calculations in these instruction
form part of the printed cell range but should be copied for all new assets that are added to the Assets sheet.

All the column headings on the Assets sheet contain a filter selection arrow. These selection arrows indicate that the Filter featu
sheet. The Filter feature can be used to filter the data on the sheet in order to display only certain asset records on the sheet.

We have also included totals above all the column headings that contain amounts. These totals have been calculated by us
which means that if the data on the sheet is filtered, the totals that are calculated will only include the filtered records. The Fi
used to obtain totals based on the filter criteria that are specified by the user and also enables users to view the detailed fixed
the summary totals on the Category and Class sheets.

Example: If you want to obtain the fixed asset register totals for all leased assets, you can simply click the selection arrow ne
heading and select the Leased option. The sheet will be filtered and only the leased assets will be visible on the sheet. The to
leased assets.

Example: If you want to view the detailed asset records that make up one of the category or class totals on the Category or C
filter selection arrow next to the Category or Class column headings (column E or column H) and select the appropriate catego
filtered and only the asset records for the selected category or class will be visible on the sheet. The totals will also only include
the selected category or class.

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Note: After reviewing the filtered data, you need to clear the filter to display all the asset records on the sheet. A filter can be c
selection arrow next to the column heading again and clicking the "Select All" option.

Recording Asset Transactions

All asset transactions must be recorded on the Transact sheet. There are 2 types of transactions that can be recorded namely
An asset transaction can be recorded by entering data into the user input columns - column headings of all user input
backgrounds while the column headings with light blue cell backgrounds indicate that these columns contain formulas which ar
new transactions added to the sheet.

Note: Recording an asset number on the Assets sheet will have no effect in terms of recording the cost of an asset in the fixed a
transaction needs to be recorded on the Transact sheet for each fixed asset that is acquired before the appropriate asset value
asset register on the Assets sheet and the summaries on the Category and Class sheets.

Note: All the columns on the Transact sheet have been included in an Excel table. This feature is extremely useful when en
because the formulas that are included in calculated columns (the columns with light blue column headings) are automatically
inserted into the table or when data is entered into the first blank row below the table. You can therefore add a new trans
transaction date in column A - the table will then automatically be extended to include the new transaction.

The following user input is required in the user input columns on the Transact sheet (the columns with yellow column headings):
Transaction Date - enter the date of the transaction.
Transaction Type - select the transaction type from the list box. The ACQ option should be selected for all asset acquisitions a
selected for all asset disposals.

Asset Number - select the appropriate asset number of the asset to which the transaction relates from the list box in this colum
have been added to the Assets sheet will be available for selection. You therefore need to create an asset number for the ap
Assets sheet before you will be able to record any transactions for the particular fixed asset.

Supplier - enter the name of the supplier from which the asset has been acquired. If a disposal transaction is recorded, you
customer in this column.

Document Number - enter the document number of a supporting document which will enable you to trace the transac
documentation. For acquisitions, this should be the supplier invoice number and for disposals, the customer invoice number.

Amount - enter the transaction amount in this column. For acquisitions, the supplier invoice amount should be entered exc
disposals, a nil amount should be entered.
Lifetime in Years - enter the estimated lifetime of the asset in years for all acquisition transactions in this column. For dispo
column. Note that if an asset should not be depreciated, a nil lifetime needs to be specified in this column.
Residual Value - if the asset that is being acquired has a residual value, this residual value should be entered in this column. T
depreciation calculations in that the residual value is deducted from the cost of an asset to calculate the total amount that
lifetime of the asset. A nil value should be entered for all disposal transactions.
Proceeds on Sale - if a disposal transaction is being recorded, enter the proceeds on the disposal of the asset in this column.
the total amount that is received for the asset. If an asset is being scrapped, enter nil in this column. A nil value should also b
transactions.

The Transact sheet also includes 7 calculated columns - the column headings of all the calculated columns contain light blue c
columns contain formulas which are automatically copied for all new transactions added to the sheet.
Error Code - if there is a problem with the input in any of the user input columns, an error code will be displayed in this column.
a description of each error code and to the Error Code section of these instructions for more information about the reaso
displayed.
Category - the asset category is looked up on the Assets sheet based on the asset number that is specified in column C.
information purposes only.
Transaction Date ID - the formula in this column is based on the transaction date which is entered in column A.

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Transaction Amount - the formula in this column is based on the amount which is entered in column F.
Historical Cost -the formula is based on the amount which is entered in column F for all acquisition type transactions.
Current Lifetime - the formula in this column is based on the asset lifetime which is entered in column G.
Current Residual - the formula in this column is based on the residual value which is entered in column H.

Note: Only one acquisition transaction can be recorded for each asset because an asset can only be acquired once. If an
recorded as a disposal) and subsequently needs to be added back to the fixed asset register, a new asset number should be
recording of duplicate asset acquisitions will result in an input error in the Error Code column and may also result in inaccurate te

Note: All the depreciation calculations that form part of the fixed asset register are automated and you therefore do not need t
order to record any monthly or annual depreciation amounts. Also note that all the automated calculations in this template are b
is specified on the Assets sheet. You can therefore roll the template forward for subsequent periods or back to previous per
review date on the Assets sheet.

All the column headings on the Transact sheet contain a filter selection arrow. These selection arrows indicate that the Filter fe
the sheet. The Filter feature can be used to filter the data on the sheet in order to display only certain asset records on the sheet

Error Codes

The following error codes may result from inaccurate input on the Assets and Transact sheets and will be displayed in the
appropriate sheet. The heading of the affected input column will also be highlighted in orange in order to indicate that an error
column:

■ E1 - this error code means that a duplicate asset number has been created on the Assets sheet. If you delete the row that
number, the error is resolved.
■ E2 - this error code means that the asset category that needs to be selected in column E on the Assets sheet is blank or d
asset category from the list box in order to resolve the error. Note that all the asset categories that are included on the Set-up
box.

■ E3 - this error code means that the asset number that needs to be selected in column C on the Transact sheet is blank or d
asset number from the list box in order to resolve the error. Note that all the asset numbers that are recorded on the Assets shee

■ E4 - this error code means that the transaction type that needs to be selected in column B on the Transact sheet is blank or d
transaction type from the list box in order to resolve the error. Note that this error may also be displayed in you attempt to reco
that has been disposed of previously. Once a disposal is recorded for an asset (even if the asset has only been scrapped and n
subsequent transactions need to be recorded by using a new asset number.

■ E5 - this error code means that more than one acquisition transaction has been recorded for the same asset. An asset can o
therefore need to bring the asset back into the fixed asset register after perhaps recording a disposal transaction, a new asset nu
■ E6 - this error code means that an invalid transaction amount has been recorded for the selected transaction type. All tran
recorded as positive amounts and a nil amount needs to be entered for all disposal transactions.
■ E7 - this error code means that an invalid lifetime has been recorded for the selected transaction type. All asset lifetimes sh
values and a nil value needs to be entered for all disposal transactions. Note that you can also enter a nil value for asset acqu
this means that the asset will not be depreciated.
■ E8 - this error code means that an invalid residual value has been recorded for the selected transaction type. All residual va
positive values and a nil residual value needs to be entered for all disposal transactions. Note that the residual value of an a
than the transaction amount that is entered in column F.

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■ E9 - this error code means that an invalid proceeds on disposal amount has been recorded for the selected transaction typ
amounts should be recorded as positive values and you only need to record an amount in this column if a disposal type trans
the proceeds on the disposal of an asset can never be less than nil (even if a loss is made on the disposal of an asset) beca
amount that is received after selling the asset. A nil value may however need to be entered if an asset is scrapped witho
received.

■ E10 - this error code means that a disposal type transaction has been recorded for the appropriate asset on the Transact
transaction has been recorded. The first step after adding an asset number to the Assets sheet should be to record an acquisi
on the Transact sheet even if the asset has been donated to the business (use a transaction amount of nil).

Note: Input errors may result in inaccurate template calculations and it is therefore imperative that all errors are resolved befo
register balances and processing any general ledger journal entries.

Asset Category Summary

The Category sheet contains a fixed asset register summary for all the asset categories that are created on the Set-up sheet. In
a fixed asset category by selecting a category in column E on the Assets sheet. No user input is required on the Category sheet.

Note: Only the first 30 asset categories are included on the Category sheet by default but you can add additional asset catego
by simply copying the formulas in the last row that contains data into the appropriate number of additional rows.

Note: If you want to view the detailed fixed asset records that make up the totals on the Category sheet, you can apply a filter to
Assets sheet by clicking the selection arrow next to the column heading and selecting the asset category. The totals above the
the amounts reflected on the Category sheet.

Note: The Category sheet is compiled based on the review date that is specified in cell E2 on the Assets sheet. If you therefore
period for which the asset category summary is compiled, simply enter a new review date on the Assets sheet.

Asset Class Summary

The Class sheet contains a fixed asset register summary for all the asset classes that are created on the Set-up sheet. Individua
asset class by selecting an asset category in column E on the Assets sheet. Each asset category is linked to a separate
appropriate asset class in the asset category set-up on the Set-up sheet. No user input is required on the Class sheet.

Note: The template accommodates a maximum of 30 asset classes on the Class sheet. This should be more than sufficient fo
asset classes are used for financial statement reporting purposes.

Note: If you want to view the detailed fixed asset records that make up the totals on the Class sheet, you can apply a filter to the
sheet by clicking the selection arrow next to the column heading and selecting the appropriate asset class. The totals above the
the amounts that are reflected on the Class sheet.

Note: The Class sheet is compiled based on the review date specified in cell E2 on the Assets sheet. If you want to amend the r
asset class summary is compiled, simply enter a new review date on the Assets sheet.

Fixed Asset Journals

The Journals sheet contains an automated report of the recommended journal entries that need to be processed to account for a
a general ledger. The general ledger journal entries are compiled on an asset category basis because each asset category
account for each of the transaction types that are included in the template.

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Excel Skills | Basic Fixed Asset Register Template
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Note: Only the first 30 asset categories are included on the Journals sheet by default but you can add additional asset categorie
simply copying the formulas in the last row that contains data into the appropriate number of additional rows.

Note: The Journals sheet is compiled based on the review date that is specified in cell E2 on the Assets sheet. If you therefore
period for which the automated journal report is compiled, simply enter a new review date on the Assets sheet.

The general ledger journal entries on the Journal sheet can be compiled on a month-to-date (MTD) or a year-to-date (YTD) b
from the list box in cell E2. All the journal entry amount calculations are automatically updated.

Each general ledger journal entry consists of four columns which contains two sets of accounts and amounts. The account num
Journal sheet are determined based on the general ledger accounts that are linked to each asset category on the Set-up sheet.
amounts, a positive value refers to a debit entry and a negative value refers to a credit entry.

There are 5 general ledger journal entries on the Journals sheet - the purpose of each of these journal entries can be summarize

■ Depreciation - this is the total depreciation charge for the period which is typically allocated to the income statement and
accounts.
■ Additions - this journal records fixed asset additions in the general ledger. Note that in most accounting systems, additio
cashbook (bank) or trade creditors accounting systems.
■ Disposals - Proceeds - this journal records the proceeds on the disposal of an asset in the general ledger. Note that in m
proceeds on disposal will be recorded through cashbook (bank) or trade debtors accounting systems.
■ Disposals - Cost - this journal allocates the cost of a disposed asset to the appropriate profit or loss on disposal account th
category on the Set-up sheet.
■ Disposals - Accumulated Depreciation - this journal allocates the accumulated depreciation of a disposed asset to the appropr
account that is specified for the asset category on the Set-up sheet.

Note: If you want to analyse the values that have been included on the Journals sheet, we recommend that you refer to the Cate
the Filter feature to the asset records on the Assets sheet in order to analyse the journal amounts for a specific asset category.

Help & Customization

If you experience any difficulty while using this template and you are not able to find the appropriate guidance in these instr
[email protected] for assistance. This template has been designed with flexibility in mind to ensure that it can
environments. If however you need an Excel based template that is customized specifically for your business requirements
function and provide a brief explanation of your requirements.

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This template remains the intellectual property of www.excel-skills.com and is protected by international copyright laws. Any pub
template outside the scope of the permitted use of the template is expressly prohibited. In terms of the permitted use of this tem
the template to persons within the same organisation as the registered user or persons outside the organisation who can reaso
access to the template as a direct result of the use of the template by the registered user is allowed. Subsequent distributio
outside of the organisation is however expressly prohibited and represents an infringement of international copyright laws.

Page 12 of 20
Example (Pty) Ltd
Template Set-up

Business Details
Business Name Example (Pty) Ltd

Year-End Month February

On this sheet:
Depreciation calculation period basis Monthly The input cells on this sheet enable you to customize the template for your business.
Monthly
You can enter your business name, select a year end period, select monthly or daily
Period in which depreciation commences 0 depreciation
0 calculations, specify whether depreciation is calculated in the addition
& disposal periods, maintain the default fixed asset classes and maintain the default
fixed asset categories. A complete list of user input error codes are also included on
Are assets depreciated in period of disposal? No 1
this sheet for information purposes.

Asset Classes
Code Description
LB Land & Buildings
PM Plant & Equipment
CE Computer Equipment
OE Office Equipment
FF Furniture & Fixtures
MV Motor Vehicles
ZZ End of list

Asset Categories
Code Class Description Cost Acc Depr Depr Profit
LBU01 LB Land & Buildings BS-101 BS-151 IS-401 IS-408
PPM01 PM Main Production Plant BS-102 BS-152 IS-402 IS-408
PPS02 PM Secondary Plant BS-103 BS-153 IS-403 IS-408
EQP01 PM Primary Equipment BS-104 BS-154 IS-404 IS-408
EQS01 PM Secondary Equipment BS-105 BS-155 IS-405 IS-408
SMA01 PM Small Assets BS-106 BS-156 IS-406 IS-408
CHW01 CE Computer Hardware BS-111 BS-161 IS-411 IS-408
CSW01 CE Computer Software BS-112 BS-162 IS-412 IS-408
OFE01 OE Office Equipment BS-121 BS-171 IS-421 IS-408
FFX01 FF Furniture & Fixtures BS-131 BS-181 IS-431 IS-408
MVH01 MV Motor Vehicles BS-142 BS-192 IS-442 IS-408
ZZ End of list

Input Error Codes

Code Reason
E1 Duplicate asset number.
E2 Asset category does not exist.
E3 Asset number does not exist.
E4 Transaction type is blank or invalid.
E5 Duplicate asset additions recorded.
E6 Invalid transaction amount for the selected transaction type.
E7 Invalid asset lifetime for the selected transaction type.
E8 Invalid residual value for the selected transaction type.
E9 Invalid proceeds from disposal of asset.
E10 Asset acquisition not recorded.

January
February
March
April
May
June
July
August
September
October
November
December

Page 13 of 20
Example (Pty) Ltd YTD From YTD To MTD From MTD To
Asset Set-up Review Date 2/28/2024 3/1/2023 2/29/2024 2/1/2024 2/29/2024
© www.excel-skills.com
Asset Asset ID Depreciation Error Acquisition Historical Lifetime in Residual Proceeds on
Number Number Description Asset Type Category Basis Code Class Date Cost Years Value Disposal Date Disposal
LB-00001 99843 Factory Land & Buildings Owned LBU01 SL - LB 7/20/2018 1,500,000 0 - - -
PP-00001 87978921 Aquino V40 X 1 (Melda control) Owned PPM01 SL - PM 7/20/2018 80,000 5 - - -
PP-00002 87879827 Aquino LTC-10 x 1 Owned PPM01 SL - PM 7/20/2018 200,000 5 - - -
PP-00003 98099812 V25 Machining centre x 1 Owned PPM01 SL - PM 7/20/2018 250,000 5 - - -
PP-00004 89098801 Supertech Grinder Mod G30A-50 x1 Owned PPM01 SL - PM 7/20/2018 915,000 5 - - -
PP-00005 90393132 Aquino V40 Cnc Mill Owned PPM01 SL - PM 7/20/2018 500,000 5 - - -
PP-00006 90937839 LTC-20B Cnc Turning Centre Owned PPM01 SL - PM 7/20/2018 400,000 5 - - -
PP-00007 13800981 Leaderway 450 M/centre
On this sheet: Owned PPM01 SL - PM 7/20/2018 260,000 5 - - -
This sheet38838389
PP-00008 enables users Leaderway
to create V650
a unique
CNC asset number for all fixed Owned
assets. User PPM01
input is SL - PM 7/20/2018 295,000 5 - - -
limited to 13763761
PP-00009 entering an asset identification
Supertec number,
Cnc Angular Wheel Grinderasset description, asset type,
Owned asset
PPM01 SL - PM 7/20/2018 750,000 5 - - -
category and
PP-00010 depreciation
31837864 basis.
Aquino T7 The period for which the fixed assetOwned
CNC Machine register is compiled
PPM01 SL - PM 7/20/2018 422,200 5 - - -
is determined
PP-00011 by the review
19837364 date
Aquino T7Mspecified at the top of the sheet. Only the columns
Owned with
PPM01 SL - PM 7/20/2018 660,450 5 - 1/21/2024 150,000
yellow column
PP-00012 headings require
13565135 user
Briquetting input - the columns with light blue
Press column headings
Owned PPM01 SL - PM 7/20/2018 354,600 5 - - -
contain formulas
PP-00013 65645278which are automatically
Starrag -Triple Copy Millcopied for all new fixed assets
Owned addedPPM01
to the SL - PM 9/10/2019 12,500 5 - - -
table. All 98290098
PP-00014 the calculations that- RH8
Churchill form part of the fixed asset register
Shaver Owned are therefore
PPM01 SL - PM 3/17/2020 70,000 5 - - -
automated.
PP-00015 64267464 Sandmill Owned PPM01 SL - PM 6/12/2021 15,000 5 - - -
PP-00016 92849829 Collet Chuck Owned PPM01 SL - PM 8/15/2023 3,420 5 - - -
PP-00017 902942 Toyota FG 1.8 Ton Forklift Leased PPM01 SL - PM 1/20/2024 65,000 5 5,000 - -
PQ-00001 783642 Hydrovane 170 Air Compressor Owned EQP01 SL - PM 7/20/2018 15,000 5 - - -
PQ-00002 998239 Kraft Vertical Bandsaw Owned EQP01 SL - PM 7/20/2018 1,500 5 - - -
PQ-00003 367627 Surface Grinder Owned EQP01 SL - PM 7/20/2018 42,200 5 - - -
PQ-00004 636489 IM4 Engraver Owned EQP01 SL - PM 7/20/2018 36,900 5 - - -
PQ-00005 226563 Yun Shuen 4Hkv Std Milling Machine Owned EQP01 SL - PM 7/20/2018 49,950 5 - - -
PQ-00006 287484 37KV Compressor Owned EQP01 SL - PM 7/20/2018 113,130 5 - - -
PQ-00007 878347 Pollard 8 Spindle Owned EQP01 SL - PM 10/12/2019 6,890 5 - - -
PQ-00008 2-09847 Centre Bore Owned EQP01 SL - PM 11/23/2020 19,100 5 - - -
PQ-00009 187381 IM4 Engraver Owned EQP01 SL - PM 2/20/2021 36,900 5 - - -
PQ-00010 535624 RH8 Hobbing Machine (ex CME) Owned EQP01 SL - PM 8/15/2021 40,000 5 - - -
PQ-00011 892946 ST Drill Sharp Slib8n 4-30 Owned EQP01 SL - PM 12/20/2023 18,999 5 - - -
FF-00001 FF-01 Office Chairs (5) Owned FFX01 DV - FF 7/20/2018 3,600 6 - - -
FF-00002 FF-02 Office Desks (5) Owned FFX01 DV - FF 7/20/2018 12,400 6 - - -
FF-00003 FF-03 Air conditioner Panasonic Owned FFX01 DV - FF 7/20/2018 5,100 6 - - -
CH-00001 CH-01 Dell Desktops (5) Owned CHW01 SL - CE 7/20/2018 8,200 3 - - -
CH-00002 CH-02 Dell Laptop Owned CHW01 SL - CE 7/20/2018 6,600 3 - - -
CH-00003 CH-03 HP Laser Printer Owned CHW01 SL - CE 7/20/2018 2,100 3 - - -
OE-00001 OE-01 Nashua Copier Owned OFE01 SL - OE 7/20/2018 3,400 4 - - -
OE-00002 OE-02 Nashua Copier Owned OFE01 SL - OE 5/30/2021 5,150 4 - - -
CS-00001 CS-01 Microsoft Office 2010 Owned CSW01 SL - CE 7/31/2018 12,800 2 - - -
MV-00001 34543552 Colt Rodeo 3.0(1) Leased MVH01 DDV - MV 7/20/2018 252,200 5 - 7/7/2022 30,000
MV-00002 872837829 Toyota Hilux 3.0 Leased MVH01 DDV - MV 6/20/2023 288,500 5 22,000 - -

Page 14 of 20
Example (Pty) Ltd
Asset Set-up 7,105,670 375,919 (660,450) 6,821,139 5,134,713 482,567 (660,450) 4,956,831 1,864,308 150,000
© www.excel-skills.com Assets at Cost Accumulated Depreciation
Asset Asset ID Opening Closing Accum Depr: YTD Accum Depr: Accum Depr: Closing Profit / (Loss)
Number Number Description Balance Additions Disposals: Cost Balance Opening Depreciation Disposals Closing Carrying Value on Disposal
LB-00001 99843 Factory Land & Buildings 1,500,000 - - 1,500,000 - - - - 1,500,000 -
PP-00001 87978921 Aquino V40 X 1 (Melda control) 80,000 - - 80,000 74,667 5,333 - 80,000 - -
PP-00002 87879827 Aquino LTC-10 x 1 200,000 - - 200,000 186,667 13,333 - 200,000 - -
PP-00003 98099812 V25 Machining centre x 1 250,000 - - 250,000 233,333 16,667 - 250,000 - -
PP-00004 89098801 Supertech Grinder Mod G30A-50 x1 915,000 - - 915,000 854,000 61,000 - 915,000 - -
PP-00005 90393132 Aquino V40 Cnc Mill 500,000 - - 500,000 466,667 33,333 - 500,000 - -
PP-00006 90937839 LTC-20B Cnc Turning Centre 400,000 - - 400,000 373,333 26,667 - 400,000 - -
PP-00007 13800981 Leaderway 450 M/centre
On this sheet: 260,000 - - 260,000 242,667 17,333 - 260,000 - -
This sheet38838389
PP-00008 enables users Leaderway
to create V650
a unique
CNC asset number for all fixed assets. User input is
295,000 - - 295,000 275,333 19,667 - 295,000 - -
limited to 13763761
PP-00009 entering an asset identification
Supertec number,
Cnc Angular Wheel Grinderasset description, asset type, asset
750,000 - - 750,000 700,000 50,000 - 750,000 - -
category and
PP-00010 depreciation
31837864 basis.
Aquino T7 The period for which the fixed asset register
CNC Machine is compiled
422,200 - - 422,200 394,053 28,147 - 422,200 - -
is determined
PP-00011 by the review
19837364 date
Aquino T7Mspecified at the top of the sheet. Only the columns with
660,450 - (660,450) - 616,420 44,030 (660,450) - - 150,000
yellow column
PP-00012 headings require
13565135 user
Briquetting input - the columns with light blue 354,600
Press column headings - - 354,600 330,960 23,640 - 354,600 - -
contain formulas
PP-00013 65645278which are automatically
Starrag -Triple Copy Millcopied for all new fixed assets added to the
12,500 - - 12,500 8,750 2,500 - 11,250 1,250 -
table. All 98290098
PP-00014 the calculations that- RH8
Churchill form part of the fixed asset register70,000
Shaver are therefore - - 70,000 42,000 14,000 - 56,000 14,000 -
automated.
PP-00015 64267464 Sandmill 15,000 - - 15,000 5,250 3,000 - 8,250 6,750 -
PP-00016 92849829 Collet Chuck - 3,420 - 3,420 - 399 - 399 3,021 -
PP-00017 902942 Toyota FG 1.8 Ton Forklift - 65,000 - 65,000 - 2,000 - 2,000 63,000 -
PQ-00001 783642 Hydrovane 170 Air Compressor 15,000 - - 15,000 14,000 1,000 - 15,000 - -
PQ-00002 998239 Kraft Vertical Bandsaw 1,500 - - 1,500 1,400 100 - 1,500 - -
PQ-00003 367627 Surface Grinder 42,200 - - 42,200 39,387 2,813 - 42,200 - -
PQ-00004 636489 IM4 Engraver 36,900 - - 36,900 34,440 2,460 - 36,900 - -
PQ-00005 226563 Yun Shuen 4Hkv Std Milling Machine 49,950 - - 49,950 46,620 3,330 - 49,950 - -
PQ-00006 287484 37KV Compressor 113,130 - - 113,130 105,588 7,542 - 113,130 - -
PQ-00007 878347 Pollard 8 Spindle 6,890 - - 6,890 4,708 1,378 - 6,086 804 -
PQ-00008 2-09847 Centre Bore 19,100 - - 19,100 8,913 3,820 - 12,733 6,367 -
PQ-00009 187381 IM4 Engraver 36,900 - - 36,900 15,375 7,380 - 22,755 14,145 -
PQ-00010 535624 RH8 Hobbing Machine (ex CME) 40,000 - - 40,000 12,667 8,000 - 20,667 19,333 -
PQ-00011 892946 ST Drill Sharp Slib8n 4-30 - 18,999 - 18,999 - 950 - 950 18,049 -
FF-00001 FF-01 Office Chairs (5) 3,600 - - 3,600 2,057 257 - 2,314 1,286 -
FF-00002 FF-02 Office Desks (5) 12,400 - - 12,400 7,084 886 - 7,970 4,430 -
FF-00003 FF-03 Air conditioner Panasonic 5,100 - - 5,100 2,914 364 - 3,278 1,822 -
CH-00001 CH-01 Dell Desktops (5) 8,200 - - 8,200 8,200 - - 8,200 - -
CH-00002 CH-02 Dell Laptop 6,600 - - 6,600 6,600 - - 6,600 - -
CH-00003 CH-03 HP Laser Printer 2,100 - - 2,100 2,100 - - 2,100 - -
OE-00001 OE-01 Nashua Copier 3,400 - - 3,400 3,400 - - 3,400 - -
OE-00002 OE-02 Nashua Copier 5,150 - - 5,150 2,360 1,288 - 3,648 1,502 -
CS-00001 CS-01 Microsoft Office 2010 12,800 - - 12,800 12,800 - - 12,800 - -
MV-00001 34543552 Colt Rodeo 3.0(1) - - - - - (0) - - - -
MV-00002 872837829 Toyota Hilux 3.0 - 288,500 - 288,500 - 79,950 - 79,950 208,550 -

Page 15 of 20
Example (Pty) Ltd
Asset Set-up 13,822
© www.excel-skills.com Current Month
Asset Asset ID MTD
Number Number Description Depreciation
LB-00001 99843 Factory Land & Buildings -
PP-00001 87978921 Aquino V40 X 1 (Melda control) -
PP-00002 87879827 Aquino LTC-10 x 1 -
PP-00003 98099812 V25 Machining centre x 1 -
PP-00004 89098801 Supertech Grinder Mod G30A-50 x1 -
PP-00005 90393132 Aquino V40 Cnc Mill -
PP-00006 90937839 LTC-20B Cnc Turning Centre -
PP-00007 13800981 Leaderway 450 M/centre
On this sheet: -
This sheet38838389
PP-00008 enables users Leaderway
to create V650
a unique
CNC asset number for all fixed assets. User
- input is
limited to 13763761
PP-00009 entering an asset identification
Supertec number,
Cnc Angular Wheel Grinderasset description, asset -type, asset
category and
PP-00010 depreciation
31837864 basis.
Aquino T7 The period for which the fixed asset register -is compiled
CNC Machine
is determined
PP-00011 by the review
19837364 date
Aquino T7Mspecified at the top of the sheet. Only the columns
- with
yellow column
PP-00012 headings require
13565135 user
Briquetting input - the columns with light blue column
Press - headings
contain formulas
PP-00013 65645278which are automatically
Starrag -Triple Copy Millcopied for all new fixed assets added
208 to the
table. All 98290098
PP-00014 the calculations that- RH8
Churchill form part of the fixed asset register 1,167
Shaver are therefore
automated.
PP-00015 64267464 Sandmill 250
PP-00016 92849829 Collet Chuck 57
PP-00017 902942 Toyota FG 1.8 Ton Forklift 1,000
PQ-00001 783642 Hydrovane 170 Air Compressor -
PQ-00002 998239 Kraft Vertical Bandsaw -
PQ-00003 367627 Surface Grinder -
PQ-00004 636489 IM4 Engraver -
PQ-00005 226563 Yun Shuen 4Hkv Std Milling Machine -
PQ-00006 287484 37KV Compressor -
PQ-00007 878347 Pollard 8 Spindle 115
PQ-00008 2-09847 Centre Bore 318
PQ-00009 187381 IM4 Engraver 615
PQ-00010 535624 RH8 Hobbing Machine (ex CME) 667
PQ-00011 892946 ST Drill Sharp Slib8n 4-30 317
FF-00001 FF-01 Office Chairs (5) 20
FF-00002 FF-02 Office Desks (5) 69
FF-00003 FF-03 Air conditioner Panasonic 28
CH-00001 CH-01 Dell Desktops (5) -
CH-00002 CH-02 Dell Laptop -
CH-00003 CH-03 HP Laser Printer -
OE-00001 OE-01 Nashua Copier -
OE-00002 OE-02 Nashua Copier 107
CS-00001 CS-01 Microsoft Office 2010 -
MV-00001 34543552 Colt Rodeo 3.0(1) (0)
MV-00002 872837829 Toyota Hilux 3.0 8,883

Page 16 of 20
Example (Pty) Ltd
Asset Transactions
© www.excel-skills.com
Transaction Transaction Asset Lifetime in Residual Proceeds on Error Transaction Transaction Historical Current Current
Date Type Number Supplier Document Number Amount Years Value Sale Code Category Date ID Amount Cost Lifetime Residual
7/20/2018 ACQ CH-00001 ABC Incorporated P/Agreement 8,200.00 3.00 - - - CHW01 7/20/2018 8,200.00 8,200.00 3.00 -
7/20/2018 ACQ CH-00002 ABC Incorporated P/Agreement 6,600.00 3.00 - - - CHW01 7/20/2018 6,600.00 6,600.00 3.00 -
7/20/2018 ACQ CH-00003 ABC Incorporated P/Agreement 2,100.00 3.00 - - - CHW01 7/20/2018 2,100.00 2,100.00 3.00 -
7/20/2018 ACQ FF-00001 ABC Incorporated P/Agreement 3,600.00 6.00 - - - FFX01 7/20/2018 3,600.00 3,600.00 6.00 -
7/20/2018 ACQ FF-00002 ABC Incorporated P/Agreement 12,400.00 6.00 - - - FFX01 7/20/2018 12,400.00 12,400.00 6.00 -
7/20/2018 ACQ FF-00003 ABC Incorporated P/Agreement 5,100.00 6.00 - - - FFX01 7/20/2018 5,100.00 5,100.00 6.00 -
7/20/2018 ACQ LB-00001 ABC Incorporated P/Agreement 1,500,000.00 - - - - LBU01 7/20/2018 1,500,000.00 1,500,000.00 - -
7/20/2018 ACQ MV-00001 ABC Incorporated P/Agreement On this sheet:
252,200.00 5.00 - - - MVH01 7/20/2018 252,200.00 252,200.00 5.00 -
7/20/2018 ACQ OE-00001
All fixed asset transactions
ABC Incorporated P/Agreement
need to be recorded on 3,400.00
this sheet. Asset 4.00
transactions include
- - - OFE01 7/20/2018 3,400.00 3,400.00 4.00 -
acquisitions and disposals. All the depreciation calculations are automated and do not
7/20/2018 ACQ PP-00001 ABC Incorporated P/Agreement 80,000.00 5.00 - - - PPM01 7/20/2018 80,000.00 80,000.00 5.00 -
require a depreciation transaction to be entered. Only the columns with yellow column
7/20/2018 ACQ PP-00002 ABC Incorporated P/Agreement 200,000.00 5.00 - - - PPM01 7/20/2018 200,000.00 200,000.00 5.00 -
headings require user input - the columns with light blue column headings contain
7/20/2018 ACQ PP-00003 ABC Incorporated P/Agreement 250,000.00 5.00 - - - PPM01 7/20/2018 250,000.00 250,000.00 5.00 -
formulas which are automatically copied for all new transactions added to the sheet. All
7/20/2018 ACQ PP-00004 ABC Incorporated P/Agreement 915,000.00 5.00 - - - PPM01 7/20/2018 915,000.00 915,000.00 5.00 -
the fixed asset transactions are automatically updated to the fixed asset register on the
7/20/2018 ACQ PP-00005 ABC Incorporated P/Agreement 500,000.00 5.00 - - - PPM01 7/20/2018 500,000.00 500,000.00 5.00 -
Assets sheet.
7/20/2018 ACQ PP-00006 ABC Incorporated P/Agreement 400,000.00 5.00 - - - PPM01 7/20/2018 400,000.00 400,000.00 5.00 -
7/20/2018 ACQ PP-00007 ABC Incorporated P/Agreement 260,000.00 5.00 - - - PPM01 7/20/2018 260,000.00 260,000.00 5.00 -
7/20/2018 ACQ PP-00008 ABC Incorporated P/Agreement 295,000.00 5.00 - - - PPM01 7/20/2018 295,000.00 295,000.00 5.00 -
7/20/2018 ACQ PP-00009 ABC Incorporated P/Agreement 750,000.00 5.00 - - - PPM01 7/20/2018 750,000.00 750,000.00 5.00 -
7/20/2018 ACQ PP-00010 ABC Incorporated P/Agreement 422,200.00 5.00 - - - PPM01 7/20/2018 422,200.00 422,200.00 5.00 -
7/20/2018 ACQ PP-00011 ABC Incorporated P/Agreement 660,450.00 5.00 - - - PPM01 7/20/2018 660,450.00 660,450.00 5.00 -
7/20/2018 ACQ PP-00012 ABC Incorporated P/Agreement 354,600.00 5.00 - - - PPM01 7/20/2018 354,600.00 354,600.00 5.00 -
7/20/2018 ACQ PQ-00001 ABC Incorporated P/Agreement 15,000.00 5.00 - - - EQP01 7/20/2018 15,000.00 15,000.00 5.00 -
7/20/2018 ACQ PQ-00002 ABC Incorporated P/Agreement 1,500.00 5.00 - - - EQP01 7/20/2018 1,500.00 1,500.00 5.00 -
7/20/2018 ACQ PQ-00003 ABC Incorporated P/Agreement 42,200.00 5.00 - - - EQP01 7/20/2018 42,200.00 42,200.00 5.00 -
7/20/2018 ACQ PQ-00004 ABC Incorporated P/Agreement 36,900.00 5.00 - - - EQP01 7/20/2018 36,900.00 36,900.00 5.00 -
7/20/2018 ACQ PQ-00005 ABC Incorporated P/Agreement 49,950.00 5.00 - - - EQP01 7/20/2018 49,950.00 49,950.00 5.00 -
7/20/2018 ACQ PQ-00006 ABC Incorporated P/Agreement 113,130.00 5.00 - - - EQP01 7/20/2018 113,130.00 113,130.00 5.00 -
7/31/2018 ACQ CS-00001 Accpac I983535 12,800.00 2.00 - - - CSW01 7/31/2018 12,800.00 12,800.00 2.00 -
9/10/2019 ACQ PP-00013 EQP Suppliers IN7736 12,500.00 5.00 - - - PPM01 9/10/2019 12,500.00 12,500.00 5.00 -
10/12/2019 ACQ PQ-00007 EQP Suppliers IN7792 6,890.00 5.00 - - - EQP01 10/12/2019 6,890.00 6,890.00 5.00 -
3/17/2020 ACQ PP-00014 EQP Suppliers IN9937 70,000.00 5.00 - - - PPM01 3/17/2020 70,000.00 70,000.00 5.00 -
11/23/2020 ACQ PQ-00008 EQP Suppliers IN9919 19,100.00 5.00 - - - EQP01 11/23/2020 19,100.00 19,100.00 5.00 -
2/20/2021 ACQ PQ-00009 EQP Suppliers IN12690 36,900.00 5.00 - - - EQP01 2/20/2021 36,900.00 36,900.00 5.00 -
5/30/2021 ACQ OE-00002 Nashua I99838 5,150.00 4.00 - - - OFE01 5/30/2021 5,150.00 5,150.00 4.00 -
6/12/2021 ACQ PP-00015 EQP Suppliers IN12663 15,000.00 5.00 - - - PPM01 6/12/2021 15,000.00 15,000.00 5.00 -
8/15/2021 ACQ PQ-00010 EQP Suppliers IN15752 40,000.00 5.00 - - - EQP01 8/15/2021 40,000.00 40,000.00 5.00 -
7/7/2022 DIS MV-00001 Toyota Sale - - - 30,000.00 - MVH01 7/7/2022 - 252,200.00 - -
6/20/2023 ACQ MV-00002 Toyota Lease2 288,500.00 5.00 22,000.00 - - MVH01 6/20/2023 288,500.00 288,500.00 5.00 22,000.00
8/15/2023 ACQ PP-00016 EQP Suppliers IN15776 3,420.00 5.00 - - - PPM01 8/15/2023 3,420.00 3,420.00 5.00 -
12/20/2023 ACQ PQ-00011 EQP Suppliers IN17892 18,999.00 5.00 - - - EQP01 12/20/2023 18,999.00 18,999.00 5.00 -
1/20/2024 ACQ PP-00017 Toyota Lease1 65,000.00 5.00 5,000.00 - - PPM01 1/20/2024 65,000.00 65,000.00 5.00 5,000.00
1/21/2024 DIS PP-00011 QS Equipment Sale - - - 150,000.00 - PPM01 1/21/2024 - 660,450.00 - -

Page 17 of 20
Example (Pty) Ltd
Asset Category Summary
From 1 March 2023 to 29 February 2024 7,105,670 375,919 (660,450) 6,821,139 5,134,713 482,567 (660,450) 4,956,831 1,864,308 150,000 13,822
© www.excel-skills.com Assets at Cost Accumulated Depreciation Closing Profit / (Loss) Current Month
Opening Closing Opening Closing Carrying Value on Disposal
Category Description Balance Additions Disposals Balance Balance Depreciation Disposals Balance Depreciation
LBU01 Land & Buildings 1,500,000 - - 1,500,000 - - - - 1,500,000 - -
PPM01 Main Production Plant 5,184,750 68,420 (660,450) 4,592,720 4,804,100 361,049 (660,450) 4,504,699 88,021 150,000 2,682
PPS02 Secondary Plant - - - - - - - - - - -
EQP01 Primary Equipment 361,570 18,999 - 380,569 283,098 38,773 - 321,871 58,698 - 2,031
EQS01 Secondary Equipment - - - - - - - - - - -
SMA01 Small Assets - - - - - - - - - - -
CHW01 Computer Hardware 16,900 - - 16,900 16,900 - - 16,900 - - -
CSW01 Computer Software 12,800 - - 12,800 12,800 - - 12,800 - - -
OFE01 Office Equipment 8,550 - - 8,550 5,760 1,288 - 7,048 1,502 - 107
FFX01 Furniture & Fixtures 21,100 - - 21,100 12,055 1,507 - 13,563 7,537 - 118
MVH01 Motor Vehicles - 288,500 - 288,500 - 79,950 - 79,950 208,550 - 8,883

On this sheet:
This sheet contains a fixed assets summary which is based on the fixed asset
categories created on the Set-up sheet. No user input is required on this sheet and
30 fixed asset categories are accommodated. Additional fixed asset categories can
be added by simply copying the formulas in the last row into the required number
of additional rows. Each asset category is linked to a single asset class on the Set-
up sheet - the asset categories are therefore sub classes of the main asset classes
which can be used for financial statement reporting purposes.

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Example (Pty) Ltd
Asset Class Summary
From 1 March 2023 to 29 February 2024 7,105,670 375,919 (660,450) 6,821,139 5,134,713 482,567 (660,450) 4,956,831 1,864,308 150,000 13,822
© www.excel-skills.com Assets at Cost Accumulated Depreciation Closing Profit / (Loss) Current Month
Opening Closing Opening Closing Carrying Value on Disposal
Class Description Balance Additions Disposals Balance Balance Depreciation Disposals Balance Depreciation
LB Land & Buildings 1,500,000 - - 1,500,000 - - - - 1,500,000 - -
PM Plant & Equipment 5,546,320 87,419 (660,450) 4,973,289 5,087,198 399,822 (660,450) 4,826,570 146,719 150,000 4,713
CE Computer Equipment 29,700 - - 29,700 29,700 - - 29,700 - - -
OE Office Equipment 8,550 - - 8,550 5,760 1,288 - 7,048 1,502 - 107
FF Furniture & Fixtures 21,100 - - 21,100 12,055 1,507 - 13,563 7,537 - 118
MV Motor Vehicles - 288,500 - 288,500 - 79,950 - 79,950 208,550 - 8,883

On this sheet:
This sheet contains a fixed assets summary which is based on the asset
classes created on the Set-up sheet. No user input is required on this
sheet and a maximum of 30 asset classes are accommodated. Each fixed
asset category on the Categories sheet is linked to a single fixed asset
class which can be used for financial statement reporting purposes.

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Example (Pty) Ltd
Journal Summary Period YTD
From 1 March 2023 to 29 February 2024 482,567.27 (482,567.27) 375,919.00 (375,919.00) 150,000.00 (150,000.00) 660,450.00 (660,450.00) 660,450.00 (660,450.00)
© www.excel-skills.com Depreciation Additions Disposals - Proceeds Disposals - Cost Disposals - Accumulated Depreciation
Category Description Account Amount Account Amount Account Amount Account Amount Account Amount Account Amount Account Amount Account Amount Account Amount Account Amount
LBU01 Land & Buildings IS-401 - BS-151 - BS-101 - BANK - BANK - IS-408 - IS-408 - BS-101 - BS-151 - IS-408 -
PPM01 Main Production Plant IS-402 361,049.00 BS-152 (361,049.00) BS-102 68,420.00 BANK (68,420.00) BANK 150,000.00 IS-408 (150,000.00) IS-408 660,450.00 BS-102 (660,450.00) BS-152 660,450.00 IS-408 (660,450.00)
PPS02 Secondary Plant IS-403 - BS-153 - BS-103 - BANK - BANK - IS-408 - IS-408 - BS-103 - BS-153 - IS-408 -
EQP01 Primary Equipment IS-404 38,773.28 BS-154 (38,773.28) BS-104 18,999.00 BANK (18,999.00) BANK - IS-408 - IS-408 - BS-104 - BS-154 - IS-408 -
EQS01 Secondary Equipment IS-405 - BS-155 - BS-105 - BANK - BANK - IS-408 - IS-408 - BS-105 - BS-155 - IS-408 -
SMA01 Small Assets IS-406 - BS-156 - BS-106 - BANK - BANK - IS-408 - IS-408 - BS-106 - BS-156 - IS-408 -
CHW01 Computer Hardware IS-411 - BS-161 - BS-111 - BANK - BANK - IS-408 - IS-408 - BS-111 - BS-161 - IS-408 -
CSW01 Computer Software IS-412 - BS-162 - BS-112 - BANK - BANK - IS-408 - IS-408 - BS-112 - BS-162 - IS-408 -
OFE01 Office Equipment IS-421 1,287.50 BS-171 (1,287.50) BS-121 - BANK - BANK - IS-408 - IS-408 - BS-121 - BS-171 - IS-408 -
FFX01 Furniture & Fixtures IS-431 1,507.49 BS-181 (1,507.49) BS-131 - BANK - BANK - IS-408 - IS-408 - BS-131 - BS-181 - IS-408 -
MVH01 Motor Vehicles IS-442 79,950.00 BS-192 (79,950.00) BS-142 288,500.00 BANK (288,500.00) BANK - IS-408 - IS-408 - BS-142 - BS-192 - IS-408 -

On this sheet:
This sheet contains an automated journal report for all fixed asset
transactions. The journal report can be compiled on a monthly or year-
to-date basis and is based on the account numbers specified in the
asset category set-up on the Set-up sheet. The journal report
accommodates 30 asset categories but additional categories can be
added by simply copying the formulas in the last row into the required
number of additional rows.

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