Saipem Permit to Work System

Awareness

Health Safety and Environment Training Course

“People, our most important asset”

Monday, December 9, 2024

Saipem Classification - General Use

CONTENT
1) What is a Permit to work, definition
2) Why & When it is necessary?
3) Permit to work Types & distribution
4) Hot Works
5) Cold Works
6) Radiography Work Permit
7) Entry certificate for Confined spaces
8) Electrical Work Certificate
9) Excavation Certificate
10)Grating/Handrail Removal & Open Hole certificate
11)Attachment to PTW
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 Definition
 A formal written system used to control certain types of work that are potential hazardous;
it is also a means of communication between site management and supervisors and those
who carry out the work
 A document which specifies the work to be done and the precautions to be taken allowing
good monitoring of potentially conflicting activities

Certificates :
Additional form to be issued together with the
Permit to Work for some following specific works
in order to better identify & manage their related
risks

Attention: Your signature on a PTW imposes certain legal duties on you,

including your personal accountability in case of an accident (if you did
not fulfill adequately your duties)

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Why is it necessary?
 It is required as per owner’s Procedures
 It reduces the risks
 It promotes coordination
 It allows communication and awareness among the Site Management, Foremen/Supervisors
and all personnel who carry out the operations

HSE statistics show how 1/3 of all accidents is due to

lack of/deficiency in PTW:
 Companies are not checking PTW adequately Procedures
 Permits are not adequately identifying potential hazards !!?!!
 Permits are unclear on needed control measures
 Companies are not applying for PTW at all

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When it is necessary?

There is NO single list of tasks that require PTW!

 Whenever required by Risk Assessment and/or PTW Project procedure
 When an activity that requires to lower the safety modification measures normally in place is
performed (usually during maintenance)
 Whenever it is required to manage simultaneous operations that might clash one with the
other
 Whenever has to be performed a NOT routine operation

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The Objectives and Functions of PTW system are
 To ensure that proper authorization is given to carry out work at a certain
time and place.

 To ensure that personnel who carry out the work clearly understand the
nature of the work, the hazards of the job, and the limitations on the work
and the time.

 To provide a record showing that the type of work being carried out and
Procedures have been checked by an approved person.

 To provide a procedure for times when work must be suspended.

 To provide for the procedures or arrangements for other activities that may
interact or effect one another.

 To ensure that the supervisors are fully aware of the work being done.

 To specify the precautions to be taken before starting, during and after the
work is completed.
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Permit to work Types

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 Permit to work Types

SAIPEM WORK PERMITS & CERTIFICATE

HOT WORK COLD WORK RADIOGRAPHY

PERMIT PERMIT PERMIT

GRATING,
CONFINED SPACE EXCAVATION ELECTRICAL
LIFTING ENTRY WORK
HANDRAIL
CERTIFICATE REMOVAL & OPEN CERTIFICATE
CERTIFICATE CERTIFICATE
HOLE

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 Main Key Personnel

MAIN CONTRACTOR
 IA – Issuing Authority – Contractor Construction Manager

 OA – Operating Authority – Contractor Area Supervisor

SUB CONTRACTOR
 RA – Receiving Authority – Sub-Con Engineer/Superintendent

 PA – Performing Authority – Sub-Con Supervisor/Foreman

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Hot Works

 Cutting
 Electrical works
 Welding
 Burning and heating operations
 Constructions activities that involve
the use of portable gas or arc
welding equipment
 Grinding
 Needle gunning
 Portable powered tools
electrical/combustion engine
 Bunkering
 Etc.
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Cold Works

 Activities not having any spark or

heat generating source.
 installation of life-line and/or
retractable anti fallen system
 temporary closure of site roads
 For work activities using of hazardous
substances such as
manual painting
 To permit any work in an area
classified as “toxic area”
 With the potential presence of
hazardous gases from a neighbour
hazardous plant to the brownfield
area

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Radiography Work Permit
The Radiography Work Permit is to control all site
radiography and the use of ionising Radiation, it is
imperative that the controls remain in compliance with
government legislation regulating the movement and
uses of radio active sources; the Permit should be used
in conjunction and in agreement made between the
Contractor FHSE Coord, Contractor Permit Coord, and
the subcontractor RPS; prior to the signing of the
Permit to Work the subcontractor shall demonstrate
that the area is completely fenced by means of warning
tapes and provide appropriate signboards and that
there is no risk to personnel from the use of radioactive
substances

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Entry certificate for Confined Spaces
The Confined Space Certificate, shall be used in conjunction with
the Permit to Work (Cold, Hot and Radiography); entry into
confined spaces is subject to special requirements being put into
place prior to the commencement of work especially gas test is
mandatory to carry out;
This will include but not be limited to:

 Condition monitoring
 Presence of a Safety Watch Person
 PPE/RPE
 Emergency Escape Plan

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 Electrical Work Certificate
This Certificate shall be used in conjunction with the Permit to Work
(both Cold and Hot), for any activity to be carried out on live electrical
equipment or plant; the Electrical Competent Person should complete
this form and demonstrate that all necessary isolations have been
made and that the system or plant is safe to be worked on; the
electrical work certificate shall be utilized when an energization or de-
energization operation should be carried out; the Electrical Work
Certificate shall be issued as a minimum, but not exhaustively for
following activities:
 Any activity on an live electrical equipment
 Connection to the electrical supply
 Inside areas electrically classified
 To carry out any Isolation/lock-out/tag-out

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Grating/Handrail Removal & Open Hole certificate
This Certificate shall be used in conjunction
with both (Cold, Hot, & eventually
Radiography), for any activity which consists
in doing any modification or removal of
grating and/or handrail, or the opening of
any kind of hole; this Certificate should be
submitted with the Permit to Work together
with supporting documentation

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 Excavation Certificate

Excavation Certificate shall be signed by

 Civil

 Mechanical

 Electrical

 Instrument and

 EHS Departments

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Excavation
• Mechanical excavation requires Hot Work
Permit.
• Excavation beyond 1.2m will be considered as
confined space.
• Adequate shoring or slopping is required
depending on the depth.
• If any pipes or cables are discovered, the job has
to be stopped.
• Excavated materials shall be kept 1 meter away
from the edge.

• Excavation more than 6 meters,

Provide Excavation plan approved plan
approved by the ARAMCO CSD Department.
If Excavation required road closure or part of the
road to be closed.
diversion route plan to be approved
by Saudi Aramco.
Securing near or part of the road to be
closed( barricade, warning line, Flag man)

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Saipem Classification - General Use
 Excavation
Hazards
• Falling of Materials & Equipment's
• Cave-In.
• Presence of Water
• Underground Utilities
• Deficiency Of Oxygen
• No Barrication & Signage
Precaution
• Hard Barrication with signage to be Installed 1.5 away from Edge of
Excavation
• Trail- Pits & Cable detector to be used.
• Excavated Materials 1 meter away from Edge of Excavation.
• Benching, Sloping or Shoring
• PPE

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 LIFTING REQUIREMENTS
•Lifting Certificate and Genera l Lifting Requirements
•Critical Crane Lifts- Critical Lifting Plan {SA-9644 ).
I. Lifting Certificate and General Lifting Requirements
• Starting April 1, 2017, Lifting Certificate will NOT be required
on all General Lifting activities (deemed not critical).
All permits associated with Lifting Activities will require
Hot Work Permit along with relative attachments {MS , JSA, Etc.)
which will also contain relevant information;
e.g. associated weight bracket and rigger requirements should be
mentioned (Ref: GI.07.028.2009- Par. 8.0):
-Rigger Ill - Up to 10 tons (except lifting activities deemed critical)

-Rigger II - Above 10 tons but less than 40 tons

-Rigger I- All loads and Critical Lifts.

Conversion Measurement used to measure Load Weight: 1 Ton = 1,000 Kg

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II. Critical Lifting Plan (SA-9644)

• SA-9644 Critical Lifting Plan will only be attached to all

Critical Lifting Work Permits along with all relevant
attachments for the lift,
• e.g. drawings, third party certificates and inspections, load
charts, etc.

• Critical lifts at site: (Ref:Gl.07.028.2009-Par. 5.0)

-Tandem lifts.
-Tailing/Tandem (multiple) or turning lifts.
-Heavy Lift (Lifting loads 40 tons and above).
-Crane lifts more than 85% of the cranes capacity.
-Crane lifts that requires attachment to the main boom e.g.
Fly jib.

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 GENERAL REQUIREMENTS

Cranes: shall have a valid Crane Safety

inspection sticker issued by the Saudi
Aramco Crane Inspection Unit.

Crane Operators: shall have current

Saudi Arab government crane
operators’ license, and current Saudi
Aramco crane operators’ certificate.

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CRANE OPERATION REQUIREMENTS

OUT RIGGERS:
 FULLY EXTENDED.
 LEVEL GROUND.
 COMPACT SOIL.
 HEAVY PAD SUPPORTS.
 LOCKING PINS/LOCKS SET.
 NO HYDRAULIC LEAKS.
 NO DAMAGE.
 GOOD CONDITION.
 WHEELS OFF THE GROUND.

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 CRANE OPERATION REQUIREMENTS

1. CLEAR 360” VISIBILITY.

2. NO SHADES/CURTAINS IN
CAB.
3. LOAD CHARTS IN CAB.
4. CLEAR VISIBILITY.
5. BARRICADE CRANE CAB
SWING AREA.
6. TAG LINES IN USE.
7. WIND, ABOVE 20 MH (32
KM/H), NO GO.
8. DO NOT OPERATE DURING
STORMS AND AT NIGHT
LIGHTNING, (unless it is
instructed)

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CRANE OPERATION REQUIREMENTS

• CLEAR OVERHEAD POWER LINES.

• CLEAR AREA OF PERSONNEL .
• TRIAL LIFT, FLOAT LOAD ONE METER OFF GROUND TO
CHECK BALANCE.
• CLEAR VIEW OF SIGNAL MAN (RIGGER).
• LOAD RADIUS INDICATOR.
• MAN LIFT WORK PERMIT.
• ANTI-TWO BLOCK OPERATIONAL.
• LMI (LOAD MOMENT INDICATOR) OPERATIONAL.
• DO NOT PULL LOADS WITH CRANE.

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RIGGER TECHNICIAN
RIGGING:
 CHECK ALL RIGGING FOR DAMAGE.
 CHECK SLING LOAD CAPACITY.
 CHECK BLOCK, HOOKS, etc. FOR DAMAGE.
 HOOK SAFETY LATCH IN PLACE.
 RECORD WEIGHT OF LOAD.
 RECORD WEIGHT OF CRANE GEAR, ADD CRANE GEAR
WEIGHT TO TOTAL WEIGHT.
 LIFT PLAN APPROVED.
 USE LOAD WEIGHT MEASURING DEVICE FOR UNKNOWN
LOADS.

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Attachment to PTW

Risk assessments, Job Safety Analysis, Method Statements, Drawings, MSDS,3rd Party
Certification can be attached to the PTW

Job Safety Analysis (JSA): is a simple mean of looking at the

work task and considering what is the safest way to
complete it.
Three basic stages in conducting a JSA are:
1. Breaking the job down into a sequence of steps;
2. Identifying potential hazards;
3. Determining preventive measures to overcome these
hazards.

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Attachment to PTW
Risk assessments, Job Safety Analysis, Method Statements,
Drawings, MSDS,3rd Party Certification can be attached to the
PTW
 To inform the personnel of the Hazard/Risk evaluation

 To ensure potentially conflicting activities are not performed

 As a modification measure required in the PTW

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 (Contractor Construction Manager/Superintendent)

-Approves the work activity.

-Identifies any worksite preparation requirements including gas test, if

deemed necessary.

-To ensure that Certificates (attached to Permits as required) for Confined

Space Work, Excavation, Lifting Certificates, Grating/Handrail Removal &
Open Hole and Electrical Works are duly signed of by authorized
engineers.
(Contractor Supervisor)

-Responsible for carrying out all preliminary checks required by the

Contractor Issuing Authority and will sign the Permit to Work to verify
that all requirements have been met and that the work area is in a safe
condition.

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 (Subcontractor Engineer)

-Responsible for application of the work permit.

• shall complete the description of the work to be carried out supplying all relevant
information inclusive of drawings, method statements and risk assessments in support
of the permit application.

-Ensures that the Performing Authority understands what, where, and

how the work is to be performed to ensure compliance with the
conditions stipulated on the permit.

(Subcontractor Foreman/Supervisor)

- Responsible for supervising the work group carrying out the job.

- Ensure the work group carrying out the work is fully briefed have clearly
understood instructions given, including the scope of their activity and
the relevant risks.
- Remain at the worksite until the completion of the task.

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 Roles and Responsibilities
CONTRACTOR CONSTRUCTION MANAGER:

• The Construction Manager shall ensure that all work is carried out under
the controls of Permit to Work System.

• Nominate a Contractor Permit Coordinator to ensure that the

coordination of permits is administered correctly;

• Ensure the proper coordination of construction activities between

Contractor and subcontractors;

• Verify that the subcontractor is providing the correct information and

equipment for the scope of work;

• Ensure training is given to all persons requiring to use a Permit to Work;

• Nominate personnel and authorize them to perform the duties of permit

to Work Signatories;

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 Contractor Issuing Authority
The Issuing Authority is responsible for carrying out all preliminary checks required and
will sign the Permit to Work to verify that all requirements have been met and that the
work area is in a safe condition for the work to commence.

• Ensures that the Receiving Authority understands what, where, and how the work is to
be performed to ensure compliance with the conditions stipulated on the permit;

• To ensure that the Receiving Authority supervises the work group and is satisfied that
the persons carrying out the work use the proper tools and equipment for the job that
the Performing Authority informs the work group of the safe working practices;

• Inspect the worksite periodically to ensure there is no change in condition;

• Suspend the work immediately if there is any breach of this procedure or change in
conditions and to notify PTW Coordinator for the reason;
• Ensure a good standard of housekeeping is maintained throughout the work and
that all equipment is removed upon completion;

• Inform of any change in the working conditions of the surrounding areas in the
vicinity of the working area.

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 Contractor Receiving Authority

The contractor Receiving Authority is responsible to:

Ensure the work group carrying out the work is fully briefed usually by
means of dedicated toolbox talk;

Ensure that they have clearly understood instructions given, including the
scope of their activity and the relevant risks;

Remain at the worksite until the completion of the task. After signing the
Permit to Work Receiving Authority shall ensure that all copies of the Permit
to Work are correctly distributed and that a copy is retained and posted at the
work site. In addition the contractor Receiving Authority shall:

Use proper tools and equipment for the safe execution of the job; and
ensuring the worksite is left in a safe and tidy condition.

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 Authorized Gas Tester (AGT)
 The Authorized Gas Tester shall assign to verify the testing has been done.
 Gas tester shall be formally trained, certified by SA approved third party and
competent in carrying out the gas test.
 A list of Authorized Gas testers shall be submitted to the Contractor Field HSE
Manager and Contractor Permit Coordinator

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 Fire Watchers
Fire Watchers
Personnel appointed as Fire Watchers shall be adequately trained and
shall

monitor work areas, and the precautionary measures taken in those

areas,

when specified by the Issuing Authority on the PTW. Fire Watchers shall

undertake fire response activities as required

In case a fire started by the hot work, the fire watch shall:
• Stop the work
• Sound the portable air horn/shout fire fire…….
• Notify to the Performing authority,
and attempt to put out the fire if it’s safe to do so.

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 Confined Space Attendant

 The Confined Space Attendant will remain outside the confined space, in a safe
atmosphere, and perform the assigned duties under this procedure, including:

 Use of tally board to record the names, entry and exit times for personnel
entering or leaving the confined space

 Monitoring conditions and activities inside and outside the confined space to
determine if it is safe for entrants.

 Remain outside the confined space during entry operations until relieved by
another attendant.

 Maintain effective and continuous communication with authorized entrants

during entry.

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Confined Space Attendant cont’d

In the event an emergency the Confined Space Attendant

must initiate an emergency response,
he should:
• Sound the air horn and/or make radio contact
• Identify himself
• State exact location
• Explain the type of emergency
• Identify type of assistance needed

The Confined Space Attendant must never

enter a confined space to assist an entrant.

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Receiving Authority shall provide:

 Start and End Date; Timings

 Area and Work Location

 Work Activities

 Equipment To Used

 PPE, General Precautions

 Name, Signature, Time and Date

 Validity Period – One (1) Day

 Endorsement Period – 10-12 Hrs.

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 Suspension/Cancel/Invalid Permits
The Permit to Work can be invalidated under any of the following conditions:
• Two hours or more pass between the preliminary tests and the start of the
work (the maximum acceptable delay shall be anyway evaluated based on
the specific conditions);
• For gas testing in confined spaces, the maximum time between the gas
test and the entry / work commencement exceeds 30 minutes (the
maximum acceptable delay shall be anyway evaluated based on the
specific conditions);
• The conditions on the permit are not complied with;
• Area or unit conditions change, e.g. venting or spillages of hazardous
materials occurred, etc.;
• Plant fire & gas / emergency alarm is released;

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 Permit Issuance and Duration
Permit Issuance

• Any person requiring permit to work must submit their request to

Contractor Permit Coordinator at least one working day prior to the
commencement of the work, 23 meters away from the Aramco areas.
• Prior to issuing the permit, the Contractor Permit Coordinator should satisfy
himself that the safety conditions described in the permit are correctly
applied.
• If any conditions required by the work permit cannot be met, the permit is
to be withdrawn by the Contractor Construction Manager or the Area
Superintendent and the work must not be allowed, until remedial actions
have been taken.

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Conclusion
REMEMBER
 The issuance of Work Permit does not by itself make a job safe.
SAFETY can only be achieved by those preparing the work & those
carrying out the work.

 If you are unsure of any instruction on a Work Permit or in any

doubt regarding procedure, STOP & ask your immediate Supervisor
for guidance.

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“People, our most important asset”

51
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