8- Project Withdrawal (1 of 3)
Construction, Testing & Commissioning Stages
Project Withdrawal Project Withdrawal
Review the Status Report and
Review the Report and Decide Shall contractor be
Recommend withdrawal / granted a grace period?
withdrawal / Grace Period
HQ
Grace Period
Projects and Technical
Scheduling and Control GM
services VP No
NA NA
7 days 2 days
Yes
.
Project Withdrawal Project Withdrawal Project Withdrawal . Project Withdrawal
.
Form a committee to assess Quantify Actual Executed and Develop Project Status Report After
After Grace Issue 1st Warning Letter to
the project status and Remaining Works and 20% and Recommend for Period Contractor
quantify the completed and Approve the Report time Withdrawal / Grace Period
overrun
remaining works Work Quantity Surveying
Contractor Cluster Project GM
does not Committee Cluster Senior GM
submit initial Cluster Project GM
Cluster Projects GM PMF-014-PRO-010
acceptance
request at the NA PMF-014-PRO-028 NA 1 day
contractual 2 days from project end date Issue report within 14 days
project end 3 days
date from project end date
Project Withdrawal
Project Withdrawal Project Withdrawal Project Withdrawal
Issue Final Warning Letter to
Issue Urge Letter to Issue 1st Warning Letter to Issue Final Warning Letter to Contractor
Start
Cluster
Contractor Contractor Contractor
Cluster Project GM
Cluster Project GM Cluster Project GM Cluster Project GM
PMF-014-PRO-013
PMF-014-PRO-011 PMF-014-PRO-010 PMF-014-PRO-013 30 days after1 st warning
1 day after SV > 15% 1 day after Schedule Variance 30 days after1 st warning and letter and not submit the
>20% still SV20 > % request
More than
15 days from
site Handover
without Submit
the project If not submit the request within
schedule
Project Withdrawal Project Withdrawal 15 days from final warning letter
If after 15 days from final
warning and still SV > 20% Page 2
Issue 1st Warning Letter to Issue Final Warning Letter to
Contractor Contractor If after 15 days from final warning and still not submit the project schedule
Cluster Project GM Cluster Project GM
PMF-014-PRO-027 PMF-014-PRO-025 Note:
1 day 30 days after1 st warning and The Supply Chain Department shall be
not submit the schedule informed by every warning letter.
PMF-016-PRO-033_02 Projects Withdrawal Process Flow All mentioned days are calendar days 1 of 3
8- Project Withdrawal (2 of 3)
Construction, Testing & Commissioning Stages
Project Withdrawal Project Withdrawal
Review and Final Approval / Approve the Project
Reject the Project Withdrawal Withdrawal
HQ
Projects and Technical
Authorized Person
Services VP
PMF-014-PRO-018 PMF-014-PRO-018
7 days 7 days
NWC
HQ for NWC projects >30M /
Project Withdrawal Project Withdrawal
MEWA
Review the Supporting
Issue the Project Withdrawal
Documents of the Project
Cluster
Letter to contractor
Withdrawal
HQ/Cluster Negotiation &
HQ/Cluster Procurement
Award or Bid Examination
Committee PMF-014-PRO-021
PMF-014-PRO-018 PMF-014-PRO-018
14 days 2 days
Project Withdrawal Project Withdrawal Project Withdrawal Project Withdrawal
Review and Approve the Review and Make 1st Approval Forward the Approved Page 3
Cluster
Review the Technical Report Technical Report and Initiate to the Project Withdraw Withdrawal to Cluster
Project Withdraw Request Request Negotiation & Award or Bid
Examination Committee
NWC Project Manager Cluster Projects GM Cluster Senior GM
Cluster Senior GM
PMF-014-PRO-018 PMF-014-PRO-018 PMF-014-PRO-018 PMF-014-PRO-018
2 days 2 days 3 days 2 days
Supervising Consultant
Project Withdrawal
Develop and Submit a Project
Page 1 Technical Report and
Withdraw Recommendation
Supervising Consultant
NA
5 days
PMF-016-PRO-033_02 Projects Withdrawal Process Flow All mentioned days are calendar days 2 of 3
8- Project Withdrawal (3 of 3)
Construction, Testing & Commissioning Stages
Project Withdrawal
Tender to Select New
Contractor to complete the
project
HQ/Cluster Negotiation &
Award
NA
Supply Chain Policy
HQ for NWC projects >30M / Cluster
Conduct Job Explanation No
Project Withdrawal
workshop to all project
bidders Award to a Contractor
through direct purchase Agreement
HQ/Cluster Procurement and process at current market achieved Yes
Cluster Projects GM prices to complete the project
NA HQ/Cluster Negotiation &
Award
NA
No
Project Withdrawal Project Withdrawal Project Withdrawal
Negotiate with project bidders Issue the PO to the New
Negotiate with project bidders
consequently to complete the Agreement Contractor to complete the
consequently to complete the Yes
project at current market achieved project
project at the contract prices No
prices
HQ/Cluster Procurement
HQ/Cluster Negotiation & HQ/Cluster Negotiation &
Award Award NA
NA NA Within 180 days from
withdrawal letter
Agreement
Yes
achieved
Project Withdrawal Project Withdrawal Project Withdrawal Project Withdrawal
Prepare RFP Package for
Request Forming a Work Form the Work Quantity Quantify Actual Executed and
Remaining Work and Request
Page 3 Quantity Surveying Committee Surveying Committee Remaining Works
Cluster
for Assigning Another
Work Quantity Surveying Contractor to Complete it
NWC Project Manager Cluster Projects GM
Committee
Cluster Project GM
PMF-014-PRO-016 PMF-014-PRO-016 PMF-014-PRO-028
2 days 2 days 45 days from withdrawal NA
issuance 90 days from withdrawal
issuance
PMF-016-PRO-033_02 Projects Withdrawal Process Flow All mentioned days are calendar days 3 of 3
