SECTION A: IDENTIFICATION PANEL
SA00:2024 School Census Serial No.
SA01:County SA02:Sub County SA03:Division
SA04:Location SA05:Sub Location SA06:Constituency
SA07:Ward SA08:Residence: 1.Rural
2.Urban
SA09: Education Level: A. Pre-Primary SA10:School Name........... …...........
B. Primary
C. Junior School
D. Pre-Vocational
E. Secondary
SA11:Unique Institutional Code (UIC)/NEMIS Code SA12: MOE Registration No.
1. NEMIS CODE 1. REG. NO
2. NONE 2. NONE
SA13:Year of School Registration SA14:TSC Code
1. TSC CODE
2. NONE
SA15:KNEC Code SA16:School Zone SA17:Institution Type
1. KNEC CODE 1.Public
2. NONE 2.Private
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SECTION B: GENERAL INFORMATION
SB01:INSTITUTION N.S.S.F CODE 1. NSSF Code SB02:INSTITUTION NHIF CODE 1. NHIF Code
2. None 2. None
SB03:INSTITUTION KRA PIN 1. KRA PIN IF SA17 = 2, SB04: Single Business Permit No. 1. SBP No.
2. None 2. None
SB05:Is the school formal or informal? 1. Formal
2. Informal
Postal Address:
SB06: Box SB07:Postal Code
SB08: Postal Town
Physical Address:
SB09: Physical Town SB10: Street/Road
SB11: Plot No. SB12: Building Name …………………………………………
SB13: Building No. SB14: Floor
Contact
SB15: Tel./Mobile Phone No. (Office) SB16: Email address …………………………………………
SB17: Website …………………………………………………………………… SB18: Social Media Handle …………………………………
SB19: Physical Landmark: (Name of the nearest police station or health facility or town or shopping centre) ………………………………………………………………
SB20: Is this the main school or a branch? 1 Main School
2 Branch
If SB20 = 2, what is the name of the main school?........................................................................
SB20.1: Main School Name …………………………………… SB20.2: Unique Institutional Code (UIC)/NEMIS Code
1. NEMIS Code
2. None
SB20.3: County SB20.4: Physical Town
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SECTION C: SCHOOL BASIC INFORMATION
SC01: Name the School Category: 1 Regular
2 Integrated (regular and special needs)
3 Special (special needs only)
4 Regular with special needs units
SC02: Is the school a boys only, girls only or mixed (both boys and girls)? 1 Boys
2 Girls
3 Mixed
SC03: What is the accommodation type? 1 Day
2 Boarding
3 Day and Boarding
IF SC03 = 1 SKIP TO SC05
SC04: Indicate the number of boarders only 1 Boys
2 Girls
SC05: Is the school operating from a fixed location or mobile ? 1 Mobile
2 Fixed Location
CHECK SA17: IF SA17 = 1, SKIP TO SC07
SC06: Indicate Ownership structure: Specify the percentage shareholding 1 Foreign (Individual/Corporate)
2 Local Private (Individual/Corporate)
3 Total 100%
CHECK SA17: IF SA17=2, ASK SC07
SC07: Give the legal status 1 Sole proprietorship
2 Partnership
3 Local private company
4 Non-profit/NGOs
5 Faith Based Organization (FBO)
6 Community Based Organization (CBO)
SC08: What is the composition of Board of Management(BOM)/Board of Directors by sex?
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1 Male
2 Female
3 Total
SC09: Indicate the type of curriculum offered 1 National (8-4-4/CBC)
2 International
3 Both National and International
SC10: Does the school own this parcel of land, either alone or jointly with another entity?
1 Yes, alone
2 Yes, jointly
3 No
IF SC10 = 3 SKIP TO SC12
SC11: Does the school have a recognised legal document for this parcel?
1 Yes, title deed
2 Yes, other document
3 No
CHECK SC03: IF SC03 = 2, SKIP TO SC12.2
SC12: Does the school provide meals for day scholars? 1 Yes
2 No
SC12.1:What is the main entity responsible for funding the school meals program? 1 MOE
2 County Government
3 NGO/CBO/FBO/CSO/Private Organizations
4 Parents
SC12.2: Is there a supplementary feeding program for boarding students provided by entities 1 Yes
other than the boarding school funds? 2 No
IF SC12.2=2, SKIP TO SECTION D
1 MOE
SC12.3: Which main entity is responsible for funding the supplementary feeding program? 2 County Government
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3 NGO/CBO/FBO/CSO/Private Organizations
4 Parents
SECTION D: 2023 ENROLMENT
SD01: Number of Learners (including learners with special needs and disabilities) by form and Sex, 2023
2023 2023
Kenyans Non-Kenyans
Form Boys Girls Total Boys Girls Total
Form 1
Form 2
Form 3
Form 4
Total
SD02: Were there learners with special needs in this secondary school in 2023?
1.Yes
2.No If No, Skip to SD03
SD02.1: Number of Learners with Special Needs and Disabilities (Age-Based), 2023
2023 2023
Kenyans Non-Kenyans
Form Boys Girls Total Boys Girls Total
Form 1
Form 2
Form 3
Form 4
Page 5 of 21
2023 2023
Kenyans Non-Kenyans
Total
SD03: Using the 2023 school register, provide the number of learners by form, sex and age
(THIS IS FOR ALL LEARNERS)
Age (years) Form 1 Form 2 Form 3 Form 4
Boys Girls Total Boys Girls Total Boys Girls Total Boys Girls Total
11
12
13
14
15
16
17
18
19
20
21
22
More than 22 years
Total
SECTION E: 2024 ENROLMENT
SE01: Using the 2024 school register, provide the number of learners by form, sex and age
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Age (years) Form 1 Form 2 Form 3 Form 4
Boys Girls Total Boys Girls Total Boys Girls Total Boys Girls Total
11
12
13
14
15
16
17
18
19
20
21
22
More than 22 years
Total
SE05: Provide the number of learners who left school by form and sex in 2023 school year by main reason
(THESE ARE LEARNERS WHO WERE IN THE SCHOOL AT THE BEGINNING OF 2023 SCHOOL YEAR AND LEFT BEFORE THE END OF THE SCHOOL YEAR)
Reasons Form 1 Form 2 Form 3 Form 4 Total
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Boys Girls Boys Girls Boys Girls Boys Girls
Transfer to Another School
Natural Disaster
Early Marriage
Pregnancy
Own Disability/Special Needs/Illness
Work e.g. Child Labour
Lack of Sanitary Pads
Lack of School Fee/levies
Family related issues(Conflict, Instability)
Insecurity
Religious beliefs
Orphanhood
Physical/Psychological abuse
Over age
Poor Academic performance
Indiscipline e.g. Drug abuse
Death
Don't Know
TOTAL
SE07: Provide the number of age-based learners with special needs and disability by form and sex in 2024
Form Boys Girls Total
Form 1
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Form 2
Form 3
Form 4
Total
SE07.1: Provide the number of age-based learners with disability by form, sex and type of disability in 2024
Form 1 Form 2 Form 3 Form 4
Type of disability Boys Girls Total Boys Girls Total Boys Girls Total Boys Girls Total
1. Total Blindness
2. Low Vision
3. Physical impairment
4. Hard of hearing
5. Deafness
6. Autism
7. Cerebral Palsy
8. Intellectual and developmental disabilities
9. Specific learning disabilities (dyslexia, dyscalculia, dysgraphia)
10. Speech and language difficulties
11. Albinism
SECTION F: STAFF ESTABLISHMENT
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SF03: What is the number of employees in this secondary school by sex and age in 2024 ?
Age group Teaching staff Non-teaching staff
Male Female Male Female
18-34 years……………
35-49 years……………
50 years and above……
Total
SF05: What is the number of employees with disability in this secondary school by type and sex in 2024?
Teaching Non-Teaching Staff
Disability Type
Male Female Total Male Female Total
Physical………………………….
Visual…………………………….
Hearing…………………………..
Speech……………………………
Albinism…………………………
SF06: What is the number of non-teaching staff in this secondary school by occupation and sex in 2024?
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IF THE SCHOOL HAS MORE THAN ONE LEVEL AND IS SHARING ANY OF THE PERSONNEL, PLACE SUCH PERSONNEL IN ONE LEVEL TO AVOID DOUBLE-
COUNTING
Occupation Male Female Total
1 Bursar/Accounts clerk
2 Accountant/Finance manager
3 Human resource officer
4 Secretary
5 Copy typist
6 Office Messenger
7 Laboratory assistant
8 Watchman
9 Cook/Chef
10 Waiter/Waitress
11 Artisan
12 Groundsman/woman
13 Driver
14 Transport/Fleet manager
15 Carpenter
16 Nurse/Clinical Officer
17 Cateress
18 Tea-girl/boy
19 Matron/Patron/Caregiver
20 Counsellor
21 Agricultural Officer/Farm manager
22 Electrician
23 Plumber
24 ICT officer/technician
25 Librarian
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Occupation Male Female Total
26 Store keeper
27 Supply chain officer
28 Cleaner
Total
SF08: What is the current number of teachers in this secondary school by sex and highest education level attained?
Education attained Male Female
PhD…………………………..
Master’s Degree………………
Post Graduate Diploma………..
Bachelor’s Degree……………
Diploma………………………..
Certificate…………………….
Secondary (KCSE)…………….
Total
SF08.1: What is the current number of teachers in this secondary school by sex and highest education level attained in the field of education?
Education attained Male Female
PhD…………………………..
Master’s Degree………………
Post Graduate Diploma………..
Bachelor’s Degree……………
Diploma………………………..
Certificate…………………….
Total
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SF08.2: What is the current number of teaching staff in this secondary school by subject area?
Subject Area Male Female
Maths & Sciences………………………….
Perfoming arts/humanities…………….
Languages……………………..
Business…..............
Creative Arts and Technical…........
Computer studies
Total
SF08.3: What is the number of teaching staff trained in ...?
Number
Male Female
Special Needs Education
Guidance and counselling
SF08.4: What is the number of teaching staff with ...?
Number
Area of Proficiency Male Female
Basic digital literacy skills
Co-curricular skills e.g. Perfoming Arts, Sports
SF10: In 2023,what was the number of employees in this secondary school who received in-service training by sex?
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Employees Male Female
Teaching staff…………………
Non-teaching Staff……………
Total
SF11: In 2023, how many teachers left this secondary school due to (…)?
Reason for leaving Male Female Total
Death……………………….
Illness………………………
Dismissal…………………….
Retirement……………………
Resignation……………………
Transfer to another school….....
Transfer of Service………………..
Total
SF12: Employment and Earnings as at 30th June 2022 and 30th June 2023 (Full-time and part-time paid employees, working proprietors/partners, working directors and unpaid
family workers)
No. of Employees Earnings1
Male Female Total Male Female Total
June 2022
i) Regular Employees2
June 2023
June 2022
ii) Casual Employees3
June 2023
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No. of Employees Earnings1
Male Female Total Male Female Total
June 2022
iv) Working Proprietors/Partners, Working Directors
June 2023
June 2022
iii) Total
June 2023
June 2022
v) Unpaid Directors, Proprietors and Family workers not employed elsewhere
June 2023
1
Gross cash remuneration paid in June 2022 and June 2023 i.e wages and salaries (before deduction) including overtime and all regular allowances such as housing allowance, cost of
living and overseas allowances etc.
(Exclude Teachers paid by TSC, Staff under the Government payroll)
2
Regular employee: a salaried person employed on monthly, weekly, or ticket contract terms of service on a verbal of written contract
3
Casual employee: any person whose engagement provide for his/her payment at the end of each day and who is not engaged for a period longer than 30 days.
SECTION G: FACILITIES
SG02: Provide the Number of Approved Coursebooks available (either owned by the school or students) by core subjects and form
(PUT EXACT NUMBER OF BOOKS, DO NOT USE RATIO)
Form
Maths English Kiswahili Chemistry Biology Physics
Form 1
Form 2
Form 3
Form 4
SG04: How many [ … ] does this secondary school have?
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Number
Workshops
Science Laboratory
Computer Room/Laboratory
Chair and locker
Boys dormitory/hostel
Girls dormitory/hostel
Beds for boys
Beds for girls
Bathrooms for boys
Bathrooms for girls
Functional fire extinguishers
SECTION L: SPECIAL NEEDS
SL01: Does this secondary school have assistive devices for learners with special needs and disabilities?
1. Yes
2. No
IF SL01 = 2, SKIP TO SL02
SL01.1: How many […] does this secondary school have?
Number
Braille machines
Wheel chairs
Communication Aids
Pill organizers
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Number
Memory aids
Scooters
Walkers
Canes
Crutches
SECTION M: FINANCIAL INFORMATION
CHECK SA17: IF SA17=1, SKIP TO PM01
IF SB20 = 1, ASK:
SM00: Is the information provided consolidated or for the main branch?
1. Consolidated
2. Main branch
SM01: How much did this secondary school receive/earn in 2022 and 2023? (provide the breakdown)
Amount (KSh)
Source
2022 (January - December) 2023 (January - December)
1 Capitation – Operation………………………..
2 Capitation – Tuition………………………………..
3 Top up Grant - Operation…………………..
4 Top up Grant - Tuition………………………..
5 Low cost boarding capitation……………………..
6 Tuition fees………………………………………….
7 Boarding Fees……………………………………….
8 Sale of goods and services………………………….
9 Infrastructure (MOE/NG-CDF)……………
10 Motivation fee (teachers/students/remedial)…….
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Amount (KSh)
Source
2022 (January - December) 2023 (January - December)
11 Disposal of assets………………………………….
12 Donation / fund raising…………………………..
13 Interests on deposits………………………………….
14 Payment in kind……………………………………
15 School transport
16 Total
SM02: How much did this secondary school spend on the following items in 2022 and 2023?
Expenditure Items Amount (KSh)
Staff Cost 2022 (January -December) 2023 (January December)
1 Annual gross salaries and wages
2 Employer's contributions (pension, provident etc)
3 Fringe benefits
4 Board expenses
5 Other employee benefits
Operating Expenses
6 Motor vehicle running costs (eg. spare parts)
7 Leasing and hiring of plant, machinery, equipment and vehicles under operating leases
8 Insurance
9 Accommodation and travelling
10 Office supplies
11 Stores and consumables
12 Medicine & medical supplies
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Expenditure Items Amount (KSh)
Staff Cost 2022 (January -December) 2023 (January December)
13 Postal and courier services
14 Advertising
15 Rental of land and premises
16 Repair and maintenance
17 Research and development
18 Professsional services
19 Telecommunication services
20 Transport of goods (freight by rail, road, sea, air), warehousing and storage
21 Water
22 Electricity
23 Water & electricity
24 Fuels and lubricants
25 Cooking fuel
26 Entertainment
License fees, permits, stamp duties and similar fees paid to government or local authorities, catering
27
levy
28 Fees and Commissions paid
29 Containers and packaging materials
30 Donations, bursaries and sponsorships
31 Property tax
32 Depreciation
33 Amortisation
34 Bank charges
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Expenditure Items Amount (KSh)
Staff Cost 2022 (January -December) 2023 (January December)
35 Interest paid
36 Other expenditure (not specified above)
a)……………………………………………………..
b)………………………………………………………
37 Total Expenditure
SM03: What was the total amount of money owed to and by this secondary school in 2022 and 2023?
Amount (KSh)
Items
2022(as at 31st December 2022) 2023 (as at 31st December 2023)
1 Creditors (owed by the school)
Total…………………………………..
2 Debtors (owed to the school)
School fees arrears …………………
Others…………………………………
3 Total……………………………….
SM04: Did this secondary school receive international scholarships for Kenyan learners in the 2023 school year?
1. Yes
2. No
SM05: Did this secondary school receive aid/ assistance from outside the country in the 2023 school year?
1. Yes
2. No
SECTION N: CONTACTS AND COMMENTS
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…………………………………………………
SN01: Name of Contact Person …. SN02: Mobile Phone No. (Contact Person) …………………………………..
…………………………………………………
SN03: Designation (Contact Person) …. SN04: Name of the Respondent …………………………………..
SN05: Mobile Phone No. …………………………………………………
(Respondent) …. SN06: Email address (Respondent) …………………………………..
SN07: Respondent comments
SN08: Enumerator comments
SN09: GPS Coordinates of this Secondary School
…………………………………………………… ………………………………………………………
Latitude … Longitude ……
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