I-Tech Computer Education…….

Tally ERP-9

Basic Concept Of Accounting.....................................................................................................................................4

Types Of Accounts............................................................................................................................................................ 5
Chart Of Accounts............................................................................................................................................................. 6
Company Creation............................................................................................................................................................8
Fill Up The Form.................................................................................................................................................................. 8
..................................................................................................................................................................................................... 8
..................................................................................................................................................................................................... 9
Delete Company Step.....................................................................................................................................................9
Rename Company Name &Password Change...................................................................................................9
Shut Company..................................................................................................................................................................... 9
Ledger Creation Groups.............................................................................................................................................10
Delete Ledger Entry......................................................................................................................................................10
Inventory creation........................................................................................................................................................ 13
Inventory Items Creation..........................................................................................................................................13
Inventory Alternation And Delete Entry..........................................................................................................13
Stock Creation.................................................................................................................................................................. 14
Accounting Voucher Creation..................................................................................................................................... 15
Purchase Meaning......................................................................................................................................................... 15
 Purchase Voucher Step.....................................................................................................................................15
Gateway Of Tally -> Select Accounting Voucher -> Press F9 -> Select Purchase Voucher-> Fill
– Up The Form.................................................................................................................................................................... 15
Sales Meaning................................................................................................................................................................... 15
Sales Voucher Step....................................................................................................................................................... 15
Payment voucher step................................................................................................................................................ 16
Receipt Meaning............................................................................................................................................................. 16
auditing purpose............................................................................................................................................................... 16
Receipt voucher step.................................................................................................................................................. 16
Contra Meaning............................................................................................................................................................... 16

I-TECH COMPUTER EDUCATION……. 1

I-Tech Computer Education…….
Contra voucher step.................................................................................................................................................... 16
Purchase / Sales /Receipt / Payment / Contra Entries...........................................................................17
Purchase Invoice............................................................................................................................................................ 18
Sales Invoice..................................................................................................................................................................... 19
Journal Meaning............................................................................................................................................................ 20
Journal voucher step..................................................................................................................................................20
Journal Voucher Entry................................................................................................................................................ 20
Credit Note & Debit Note........................................................................................................................................... 21
Question paper – 1........................................................................................................................................................ 21
Question paper -2......................................................................................................................................................... 22
Order Processing & Tracking Number..............................................................................................................23
Party's A/c Name............................................................................................................................................................ 24
Order Processing and Tracking Numbers Entry..........................................................................................25
Manufacturing Journal................................................................................................................................................25
Pass the Following Entries:......................................................................................................................................26
Multiple Godowns / Locations............................................................................................................................... 26
Stock Journal and Physical Stock..........................................................................................................................26
Price List............................................................................................................................................................................. 27
Interest Calculation...................................................................................................................................................... 27
BRS (Bank Reconciliation Statement)...............................................................................................................30
Stock Summery................................................................................................................................................................33
Sales & Purchase Register....................................................................................................................................... 34
Uses of Sales Register.................................................................................................................................................34
Tally Shortcut Key's......................................................................................................................................................37
Function Key Combination.................................................................................................................................37
Special Key Combination...............................................................................................................................................38
Multiple Currencies...................................................................................................................................................... 42
Rates of Exchange.......................................................................................................................................................... 42
Creates the following Ledgers................................................................................................................................42
Create a new stock Item with the name of sugar bags under Finished Group...........................43
Voucher type & Class................................................................................................................................................... 43
Pass the following entries.........................................................................................................................................43
Budgets & Control..........................................................................................................................................................43
Press F11- Budget & Controls –Yes..........................................................................................................................44
Zero Value Voucher...................................................................................................................................................... 44
I-TECH COMPUTER EDUCATION……. 2
I-Tech Computer Education…….
Pass the following entries.........................................................................................................................................44
See the effect of this in B/S & Stock Summary..............................................................................................44
Memorandum...................................................................................................................................................................45
Enable Reverse & optional Journal-Press F11..............................................................................................45

I-TECH COMPUTER EDUCATION……. 3

I-Tech Computer Education…….

BASIC CONCEPT OF ACCOUNTING

Accounting: It is an art of recording, classifying and summarizing in significant manner and

in terms of money, transactions and events which are of financial character and interpreting
the results thereof.

Business transaction: A business transaction is “The movement of money and money’s

worth form one person to another”. Or exchange of values between two parties is also
known as “Business Transaction”.

Purchase: A purchase means goods purchased by a businessman from suppliers.

Sales: Sales is goods sold by a businessman to his customers.

Purchase Return or Rejection in or Outward Invoice: Purchase return means the

return of the full or a part of goods purchased by the businessman to his suppliers.

Sales Return or Rejection out or Inward Invoice: Sales return means the return of the full
or a part of the goods sold by the customer to the businessman.

Assets: Assets are the things and properties possessed by a businessman not for resale but
for the use in the business.

Liabilities: All the amounts payable by a business concern to outsiders are called
liabilities.

Capital: Capital is the amount invested for starting a business by a person.

Debtors: Debtor is the person who owes amounts to the businessman.

Creditor: Creditor is the person to whom amounts are owed by the businessman.

Debit: The receiving aspect of a transaction is called debit or Dr.

Credit: The giving aspect of a transaction is called credit or Cr.

Drawings: Drawings are the amounts withdrawn (taken back) by the businessman from
his business for his personal, private and domestic purpose. Drawings may be made in the
form cash, goods and assets of the business.

Receipts: It is a document issued by the receiver of cash to the giver of cash

acknowledging the cash received voucher.

I-TECH COMPUTER EDUCATION……. 4

I-Tech Computer Education…….
Account: Account is a summarized record of all the transactions relating to every
person, everything or property and every type of service.

Ledger: The book of final entry where accounts lie.

Journal entries:A daily record of transaction.

Trail Balance: It is a statement of all the ledger account balances prepared at the end of
particular period to verify the accuracy of the entries made in books of accounts.

Profit: Excess of credit side over debit side.

Profit and loss account:It is prepared to ascertain actual profit or loss of the business.

Balance Sheet: To ascertain the financial position of the business. It is a statement of

assets and liabilities.

TYPES OF ACCOUNTS

Account Rules

Personal account: Personal accounts are the accounts of persons, firms, concerns and
institutions which the businessmen deal.

Principles: Debit the receiver

Credit the giver

Real Account: These are the accounts of things, materials, assets & properties. It has
physical existence which can be seen & touch.
Ex. Cash, Sale, Purchase, Furniture, Investment etc.

Principles: Debit what comes in

Credit what goes out

Nominal account: Nominal account is the account of services received (expenses and
Losses) and services given (income and gain) Ex. Salary, Rent, Wages, Stationery etc.

Principles: Debit all expense/losses

I-TECH COMPUTER EDUCATION……. 5
I-Tech Computer Education…….
Credit all income/ gains

CHART OF ACCOUNTS

1. Transactions

Financial transactions start the process. Transactions can include the sale or return
of a product, the purchase of supplies for business activities, or any other financial
activity that involves the exchange of the company’s assets, the establishment or
payoff of a debt, or the deposit from or payout of money to the company’s owners.

2. Journal entries

The transaction is listed in the appropriate journal, maintaining the journal’s

chronological order of transactions. The journal is also known as the “book of
original entry” and is the first place a transaction is listed.

3. Posting

The transactions are posted to the account that it impacts. These accounts are part
of the General Ledger, where you can find a summary of all the business’s accounts.

4. Trial balance

I-TECH COMPUTER EDUCATION……. 6

I-Tech Computer Education…….
At the end of the accounting period (which may be a month, quarter, or year
depending on a business’s practices), you calculate a trial balance.

5. Worksheet

Unfortunately, many times your first calculation of the trial balance shows that the
books aren’t in balance. If that’s the case, you look for errors and make corrections
called adjustments, which are tracked on a worksheet.

Adjustments are also made to account for the depreciation of assets and to adjust
for one-time payments (such as insurance) that should be allocated on a monthly
basis to more accurately match monthly expenses with monthly revenues. After you
make and record adjustments, you take another trial balance to be sure the accounts
are in balance.

6. Adjusting journal entries

You post any corrections needed to the affected accounts once your trial balance
shows the accounts will be balanced once the adjustments needed are made to the
accounts. You don’t need to make adjusting entries until the trial balance process is
completed and all needed corrections and adjustments have been identified.

7. Financial statements

You prepare the balance sheet and income statement using the corrected account
balances.

8. Closing the books

You close the books for the revenue and expense accounts and begin the entire cycle
again with zero balances in those accounts.

 Journal Entries

1. Commenced business with cash Rs.10, 000.

2. Deposit into bank Rs. 15,000
3. Bought office furniture Rs.3,000
4. Soled goods for cash Rs.2,500
5. Purchased goods form Mr X on credit Rs.2,000
6. Soled goods to Mr Y on credit Rs.3,000
7. Received cash form Mr. Y on account Rs.2,000
8. Paid cash to Mr X Rs. 1,000
9. Received commission Rs. 50
10. Received interest on bank deposit Rs. 100
11. Paid into bank Rs. 1,000
12. Paid for advertisement Rs.500
I-TECH COMPUTER EDUCATION……. 7
I-Tech Computer Education…….
13. Purchased goods for cash Rs. 800
14. Sold goods for cash Rs. 1,500
15. Paid salary Rs. 500

I-TECH COMPUTER EDUCATION……. 8

I-Tech Computer Education…….

COMPANY CREATION

Press Alt + F3 -> Company Info -> Create Company

Fill Up The Form

Delete Company Step

Press Alt + F3 -> Company Info. -> Select Alter -> Alt + D

I-TECH COMPUTER EDUCATION……. 9

I-Tech Computer Education…….

Rename Company Name &Password Change

Press Alt + F3 -> Company Info. -> Select Alter -> Rename Your Company Name Either
Or Password -> Accept

Shut Company

Press Alt + F3 -> Company Info. -> Select Shut Company -> This Shortcut Key Is – Alt + F1

LEDGER CREATION GROUPS

Gateway Of Tally -> Select Accounting Info . ->Ledger Create -> Fill Up The Form

I-TECH COMPUTER EDUCATION……. 10

I-Tech Computer Education…….

Ledger Alteration And Duplicate Entry

Gateway Of Tally ->Select Accounting Info . ->Ledger -> Select Single Ledger Alter And
Change The Duplicate Entry -> Accept

Delete Ledger Entry

Gateway Of Tally ->Select Accounting Info . -> Ledger -> Select Single Ledger Alter ->Alt +
D

Gateway of Tally-Accounts info-ledger-create

Ledger Group
Opening stock Stock in hand
Purchase Purchase account
Purchase return Purchase account
Fright charges Direct expenses
Carriage inwards or Purchases Direct expenses
Cartage and coolie Direct expenses
Octroi Direct expenses
Manufacturing wages Direct expenses
Coal, gas, water Direct expenses
Oil and fuel D
irect expenses
Factory rent, insurance, electricity, lighting and heating Direct expenses
Sales Sales account
Salary Indirect expenses
Postage and telegrams Indirect expenses
Telephone charges Indirect expenses
Rent paid Indirect expenses
Rates and taxes Indirect expenses
Insurance Indirect expenses
Audit fees Indirect expenses
Interest on bank loan Indirect expenses
Interest on loans paid Indirect expenses
Bank charges Indirect expenses
I-TECH COMPUTER EDUCATION……. 11
I-Tech Computer Education…….

Legal charges Indirect expenses

Printing and stationery Indirect expenses
General expenses Indirect expenses
Sundry expenses Indirect expenses
Discount allowed Indirect expenses
Carriage outwards or sales Indirect expenses
Traveling expenses Indirect expenses
Advertisement Indirect expenses
Bad debts Indirect expenses
Repair renewals Indirect expenses
Motor expenses Indirect expenses
Depreciation on assets Indirect expenses
Interest on investment received Indirect income
Interest on deposit received Indirect income
Interest on loans received Indirect income
Commission received Indirect income
Discount received Indirect income
Rent received Indirect income
Dividend received Indirect income
Bad debts recovered Indirect income
Pr Indirect income
ofit by sale of assets
Sundry income Indirect income
Loan from others Loan Liabilities
Bank loan Loan Liabilities
Bank overdraft Bank OD
Bills payable Current Liabilities
Sundry creditors Sundry creditors
Mortgage loans Secured loans
Expense outstanding Current Liabilities
Income received in advance Current Liabilities
Other liabilities Current Liabilities
Capital Capital account
Drawings Capital account
Cash in hand Cash in hand
Cash at bank Bank account
Fixed deposit at bank Deposit
Investments Investments
Bills receivable Current asset
Sundry debtors Sundry debtors
Closing stock Stock in hand
Stock of stationery Current asset
Loose tools Fixed asset
Fixtures and fittings Fixed asset
Furniture Fixed asset
I-TECH COMPUTER EDUCATION……. 12
I-Tech Computer Education…….

Motor vehicles Fixed asset

Plant and machinery Fixed asset
Land and building Fixed asset
Leasehold property Fixed asset
Patents Fixed asset
Goodwill Fixed asset
Prepaid expenses Current asset
Income outstanding Current assset

INVENTORY CREATION

Inventory Stock Creation

Inventory Info . -> Select Group -> Create

Inventory Items Creation

Stock Items -> Create -> Fill Up The All

Details

Inventory Alternation And Delete Entry

Inventory Info . -> Select any deleting entry (for example Stock Group / Stock Categories /
Stock Items ) -> Select Alter Change Entry Either Or Delete Entry -> Alt + D

I-TECH COMPUTER EDUCATION……. 13

 I-Tech Computer Education…….

Product Name Group Quantity Rate

I-TECH COMPUTER EDUCATION……. 14

 I-Tech Computer Education…….

Chocolate
5 Stars 100 5.00
Kitkat 200 5.00
Cadbury 250 10.00
Dairy milk 300 25.00
Medicines
Moov 200 40.00
D’Clod 100 50.50
Adhensive tape rolls 50 12.00
Band Aid box 6 25.00
Boric Acid powder 20 20.25
T-Shirts
Lee 70 400
Nike 100 700
Formal Shirts
Pan America 30 450
Peter England 25 600
Jeans Pants
Tiger 50 800
Ruff and Tuff 150 1000

STOCK CREATION
Product Name Qty Rate Per Unit Value
Ruler (Group)
Plastic Ruler (ITEMS) 998 2.00 1996.00
Steel Ruler 566 12.000 6792.00
Pencil
Natraj 1200 1.50 1800.00
Star 2000 1.00 2000.00
Notebook
100 pages 750 6.50 4875.00
200 pages 346 12.50 4325.00
400 pages 125 22.00 2750.00
School Bags
Small Bags 15 250.00 3750.00

I-TECH COMPUTER EDUCATION……. 15

I-Tech Computer Education…….

Large Bags 11 380.00 4180.00

Ball Pen
Add Gel (CATEGORY)
A240 Smooth Gel 125 25.00 3125.00
A 340 0.5 Gel 352 30.00 9750.00
Rotomac
Fighter 625 12.00 7500.00
Striker 125 45.00 5625.00

Flair
Elegance 25 125.00 3125.00
Designer 45 225.00 10125.00
Total 71718.00
Predefined Vouchers

Accounting Voucher Creation

All types voucher in Accounting Voucher for example (Purchase / Sales / Receipt / Payment /
Contra / Journal etc.)

PURCHASE MEANING
Buying of goods by the trader for selling them to his customers is known as purchases. As
the trade is buying and selling of commodities purchase is the main function of a trade.
Here, the trader gets possession of the goods which are not for own use but for resale.
Purchases can be of two types. viz, cash purchases and credit purchases. If cash is paid
immediately for the purchase, it is cash purchases, If the payment is postponed, it is credit
purchases.

 Purchase Voucher Step

Gateway Of Tally -> Select Accounting Voucher -> Press F9 -> Select Purchase Voucher->
Fill – Up The Form

SALES MEANING

I-TECH COMPUTER EDUCATION……. 16

I-Tech Computer Education…….
When the goods purchased are sold out, it is known as sales. Here, the possession and the
ownership right over the goods are transferred to the buyer. It is

known as. 'Business Turnover’ or sales proceeds. It can be of two types, viz., cash

sales and credit sales. If the sale is for immediate cash payment, it is cash sales. If

payment for sales is postponed, it is credit sales.

Sales Voucher Step

Gateway Of Tally -> Select Accounting Voucher ->Press F8 -> Select sales Voucher -> Fill –
Up The Form

PAYMENT VOUCHER STEP

Gateway Of Tally -> Select Accounting Voucher -> Press F5 -> Select Payment Voucher
Fill – Up The Form

Receipt Meaning
These are the vouchers and receipts for cash received and paid. Entries in cash

book are made on the strength of the vouchers and receipts. They are also useful for

auditing purpose.

Receipt voucher step

Gateway Of Tally -> Select Accounting Voucher -> Press F6 ->Select Receipt Voucher ->Fill
– Up ->The Form

Contra Meaning
When cash is withdrawn from the bank, on the debit side of the Cash Book, ‘To Bank’ is
written in the particulars column and the amount is written in the cash column. Likewise, on
the credit side of the Cash Book, ‘By Cash’ is written in the particulars column and amount is
I-TECH COMPUTER EDUCATION……. 17
 I-Tech Computer Education…….
entered in the bank column. Therefore, those entries which appear on both the sides of the
Cash Book are called Contra Entries and they are identified and denoted in the Cash Book
itself by writing the letter ‘C’ in the Ledger Folio Columns on either side. For these
transactions, as double entry procedure is completed in the cash book itself, no further
positing is made in the ledger.

Contra voucher step

Gateway Of Tally ->Select Accounting Voucher-> Press F4 -> Select Contra Voucher ->
Fill – Up -> The Form

Purchase / Sales /Receipt / Payment / Contra Entries

1. On 2-4-06 Purchased Vehicle and Patents Rs. 20,000 and Rs. 15,000.

2. On 5-4-06 He deposited Rs. 1, 00,000 into Canara Bank.

3. On 6-4-06 Purchased from Cadbury Company

500 5 Stars @ Rs. 5 1000 Cadbury @ Rs. 5

100 Kit kat @ Rs. 4 200 Dairy milk @ Rs. 7

4. On 10-4-06 Purchased from Paras

500 Moov @ Rs. 20

500 D’Clod @ Rs. 12

5. On 13-4-06 Sold to Pankaj

200 Moov @ Rs. 20.50

100 D’Clod @ Rs. 12.25
200 Adhensive tape roll @ Rs. 15.25
100 Band Aid box @ Rs. 252
200 Boric Acid powder @ Rs.14

6. On 15-4-06 Sold to Akbar

500 Cadbury @ Rs. 6

200 5 Star @ Rs.5.25
I-TECH COMPUTER EDUCATION……. 18
 I-Tech Computer Education…….
50 Kit Kat @ Rs. 6

7. On 16-4-06 Paid to Cadbury company Rs.

8. On 18-4-06 Received from Pankaj

9. On 20-4-06 Paid to ParasRs.

10. On 25-4-06 Received from Akbar Rs.

11. On 26-4-06 Purchase from Well Cloth

T-Shirts Lee-25Pc-Rs.200
Nike-30Pc-Rs.300
Formal Shirts Pan America-35Pc-400
Peter England-30Pc-450
Jeans Pants Tiger-20Pc-500
Ruff and Tuff-30Pc-350
Cotton Pants Arrow-40Pc-200
Ex-Calibar-20Pc-250

12. Paid Postage Rs. 500 by cheque

13. Received commission Rs. 15,000

14. Paid wages Rs. 2,500

15. Cash deposited in HDFC bank worth Rs – 15000

16. Cash withdraw in for petty cash 1000

17 . opened new account in IDBI 2000

18. Received discount Rs . 3500

19. Paid Tea expenses Rs - 250

20. Paid in cheque to well cloth Rs – 2300

PURCHASE INVOICE
Date Particulars

I-TECH COMPUTER EDUCATION……. 19

 I-Tech Computer Education…….

01-07-2011 Purchased 1000 Pencil Natraj India Ltd., worth Rs. 12000/- @ Rs. 1.20/- per
unit on credit of 30 days vide bill No. PUR/JUL/ 26

02-07-2011 Purchase 10 Elegance Ball Pen @ Rs. 125/- each & 10 designer pen @ Rs. 225/-
each for Rs. 3500/- from Flair Corporation vide Bill No. FC/JUL/45

01-08-2011 Purchased 10 unit of 400 pages notebook from Ajanta Emporium @25/- each
worth Rs. 250/- vide Bill NO. 12345

02-08-2011 Received new stock of A 340 0.5 pens form Add Gel Pen India Ltd. , 300 PCS. @
Rs. 45/- each for Rs. 13500/- vide Bill No 12375

1-10-2011 Purchased 20 small school bags from Rajan Distributors Rs. 250/- each for Rs.
5000/- vide Bill. No. RD/786.

02-10-2011 Purchased 150/- Rotomac Fighter From Rtomac India Ltd. @ Rs.12/- Each for
Rs. 1950/- vide Bill No. PUR/JUL/7842

01-11-2011 Purchased 500 plastic Ruler @ Rs. 2.25/-each & 100 steel Ruler @ Rs. 12/each
from satyam stationeries for Rs. 2325/- vide bill No. SS/MEMO/1051

02-12-2012 2000 star pencil @ Rs. 0.75/- for Rs. 1500/- purchased from satyam Stationeries
videBill.No. SS/MAMO/1234

01-02-2012 Purchased 10 large school bags @ Rs. 400/- each for Rs. 4000/- From rajan
Distributors vide Bill. No. RD/1025/

01-03-2012 Purchased 50 A 240 smooth Gel @ 25/- each Add Gel Pens India Ltd., for
Rs.1250/-vide Bill. No. 15475

SALES INVOICE

I-TECH COMPUTER EDUCATION……. 20

 I-Tech Computer Education…….

DATE Particulars

Sold 750natraj pencil @ Rs.1.50/- each, 1000 star pencil@ Rs. 1.20/- each kaushal
02-07-2011
Stationeries for Rs. 2325/- vide bill No. SAL/1235/11-12 credit of 30 days.

20 Elegance ball pen @ Rs. 160/- each sold J.K.Distributors vide Bill. No. Sal/1236-11-
01.08.2011
12

Sold 5 unit of 400 pages Nte book @ Rs. 30/- each, 100 unit of 100 pages Notebook
02-08-2011
@ 7/- each for Rs. 850/- to modera stationery shop vide Bill No.SAL/1237/11-12

Sold 15 Small School Bags @ Rs. 315/- each for Rs.4725/- vide Bill No. SAL/1238/11-
01.09.2011
12 to Vira Stationeries.

400 Fighter @ Rs. 15/- each & 50/- each to J.K. Distributors for Rs. 8500/-vide Bill No.
02.10.2011
SAL/1239/11-12

Sold 1000 star pencil @ Rs. 1.20/- each to Kaushal Stationeries for Rs. 1200/-vide Bill
01-11-2011
No. SAL/1240/11-12

Sold 850/- plastic Ruler @ Rs. 2.25/- each & 466 Steel @ Rs. 14/-each Kaushal
15-11-2011
Stationeries for Rs. 8436.50/- vide Bill No. SAL/1241/11-12Rulr

Sold 300 unit if A340 0.5 Add Gel Pen to Niddhi Enterprise @ Rs. 60/- for Rs.
1-12-2011
18000/- vide Bill No. SAL/1243/11-12
Sold 150 unit of 200 pages Notebook to Modera Stationeries Shop @ Rs. 15/- for Rs.
12-12-2011
2250/- vide Bill No. SAL/1243/11-12

Sold 20 Designer pen @ Rs. 250/- each to J.K. Distributors for Rs. 5000/- vide Bill No.
02-01-2012
SAL/1244/11-12

JOURNAL MEANING
When the business transactions take place, the first step is to record the same in the books
of original entry or subsidiary books or books of prime or journal. Thus journal is a simple
book of accounts in which all the business transactions are originally recorded in
chronological order and from which they are posted to the ledger accounts at any
convenient time. Journal sing refers to the act of recording each transaction in the journal
and the form in which it is recorded, is known as a journal entry.
I-TECH COMPUTER EDUCATION……. 21
 I-Tech Computer Education…….

Journal voucher step

Gateway Of Tally -> Select Accounting Voucher -> Press F7 -> Select Journal Voucher
Fill – Up -> The Form

Journal Voucher Entry

Date Particulars
01.08.2011 Discount Received to Chocolate Company of Rs. 1400
Commission payable due to MR sanjayMahta ofRs. 2450/- to be paid during the
02.11.2011
year.

CREDIT NOTE & DEBIT NOTE

Date Particulars

Credit Note Raised for return of 200 Cadbury @ Rs. 6 / each by Akber adjusts against
02.11.2011
bill

15.12.2011 Debit Note raised for 25Pc T-Shirt Lee--Rs.200 to Well Cloths of adjust against bill

QUESTION PAPER – 1
1) Raman commenced business with cash of Rs – 4,.000/- He further
introduced land & building Rs – 15000 /- plant machinery costing Rs –
30,000

2) He purchased vehicle & patents Rs – 20,000

3) Purchased from ABC company

25 pen @ RS – 20 & 50 pencil @ Rs – 5

4) Purchased from XYZ company

Lee– 25 pcs Rs 200 ( T – Shirts )
Nike– 30pcs Rs 400 ( T – Shirts )

I-TECH COMPUTER EDUCATION……. 22

I-Tech Computer Education…….
Pan America 35pcs – Rs 400 (Formal shirts)
Peter England 30pcs – Rs 450 (Formal shirts)

5) Sold to sonam
500 – 5 star @ Rs – 5
1000 – Cadbury @ Rs – 5
200 – Dairy Milk @ Rs – 7

6) Sold to Riya
Moov @ Rs – 20
D’cold @ Rs – 40

7) Paid to ABC company by cheque

8) Paid to XYZ company by cheque
9) Received from sonam by cheque
10) Received from Riya by cheque

QUESTION PAPER -2

1) Commenced business with -:

Cash Rs - 80,000

Furniture Rs – 1,00,000

Machinery Rs – 40,000

Computer Rs – 60,000

2) Purchased row material (Coal )Rs – 1,50,000 from kallu koyalewala or credit

3) Purchased crude oil from reliance petroleum worth Rs – 7,00,000

4) Paid salary worker Rs – 10,00,000 /- by cheque

5) Paid office enpencess of Rs – 7,00,000 /- during the year by chque

6) Renewal coal worth Rs – 10,000 to kallu koyalewala

I-TECH COMPUTER EDUCATION……. 23

I-Tech Computer Education…….
7) Sold petrol of Rs – 20,00,000 /- to Bhart petroleum during the year of credit of which Rs

– 19,40,000 /- were received by SBI Bank (Cheque)

ORDER PROCESSING & TRACKING NUMBER

Order processing is the process of placing orders with suppliers for a purchase to be made
from them or receive orders from customers for the purpose of selling. Usually, companies
need to track the Order details for Sales and Purchases as this significantly helps in planning
the production process accordingly. In Tally.ERP 9, Order Processing is linked to Inventory.
This allows tracking of the order position for a Stock Item. Using this you can track the
arrival of goods ordered and whether the ordered Stock Item are delivered on time etc.

Purchase Order
When the order is placed with the suppliers for the supply of goods, the Items, quantities,
date of receipt etc., details are given with the Purchase Order Number. Later, when these
goods are received, the Purchase Order is tracked for the Order Details either in the receipt
note or in the purchase Invoice.

The Outstanding Purchase Order reports are available in Tally.ERP 9. It is possible to know
the order position of any item in the Stock Summary. Separate Purchase Order Outstanding
report and Purchase Order Summary report are also available.

Sales order
When the order is received from a customer for goods to be supplied, the Items, quantities,
date of delivery, etc., details are given with Sales Order Number. Later when these goods
are delivered, this Sales Order is tracked for the order Details either in the delivery note or
in the sales invoice. The Outstanding Sales Order reports are available in Tally.ERP 9. It is
possible to know the order position of any item in the Stock Summary. Separate Sales Order
Outstanding report and Sales Order Summary report are also available.To enable Sales
Order Processing refer Enabling Order Processing

Step 1
I-TECH COMPUTER EDUCATION……. 24
I-Tech Computer Education…….
Processing to Yes in the Order Processing section.To enable Sales Order and Purchase Order
Processing in Tally.ERP 9, activate the following in F11: Features (F2: Inventory Features)Set
Allow

Step 2

Purchase Order Processing and Allow Sales Order

To create a Purchase Order, Sales Order , Receipt Note , Delivery Note

Go to Gateway of Tally > Inventory Vouchers > press Alt + F4 or click on Purchase
Order> Same

All Entry

Party's A/c Name

Select the Supplier’s name from the List of Ledger Accounts. Use Alt + C to create a new
account.

Order No

Enter the purchase order number under Order No column

Name of the Item

Select the Stock Item that needs to be purchased from the List of Stock Items. The Item
Allocations sub-screen is displayed. Enter the details as shown.

Due on

Enter the due date for receipt of the items. This monitors outstanding receipts. If orders are
split for different dates, then specify the due date for the first lot to be received, after
selecting the quantity, rate and amount; specify the due date for the second lot and so on.
After specifying the due dates for all the lots, press Enter in the Due on field to return to the
Voucher Creation screen.

Quantity, Rate and Amount

Enter the quantity of the item required and its rate. The amount will be calculated
automatically. Accept to save.

Altering and Deleting a Purchase Order& Sales Order

I-TECH COMPUTER EDUCATION……. 25

 I-Tech Computer Education…….
To alter a Purchase Order, Sales Order

Go to Gateway of Tally > Display > Inventory Books > Purchase Orders Book

Make the necessary alterations and save.

Deleting a Purchase Order , Sales Order

To delete a Purchase Order, press Alt + D in the Purchase Order alteration screen.

Order Processing and Tracking Numbers Entry

Particulars
Date

Sales order received dated 01.09.2011, form J.K.Distributors of 400 Fighter pens
02.09.2011 @ Rs. 15/- each to be delivered in 15 days, vide order No. ORD/12345.

Purchased order placed with Rotomacindia Ltd., for 150 Rotomac Fighter Pens @
02.09.2011 Rs. 13 /- Each to be delivered as early as possible vide order No. PUR/456

Goods sent from Nallasoparagodown to J.K. Distributors of Order No. ORD/

12345.
01.10.0211 New order received from kaushal stationeries for 1000 star pencils @ Rs. 1.20/-
each to be delivered in 30 days vide order No. Sal/789

Received 150 RotomacFighter @Rs. 13/- from india Ltd. ., on the sale day vide
02.10.2011
order No. PPUR/456

MANUFACTURING JOURNAL
 Create a new voucher type Manufacturing Journal under stock journal and say YES to
use as a Manufacturing Journal.

I-TECH COMPUTER EDUCATION……. 26

 I-Tech Computer Education…….

 Activate YES to allow Component lists details(Bill of Materials) in Acct/Invt. info under
F12 components.

 Create new “Gift Item” under Finished Product Group and say YES to set the
components.

Unit of Measure 1 Unit

Item Quantity
Flair Designer 10
Plastic Ruler 20
Natraj Pencil 25
100 Pages Notebook 2
200 Pages Notebook 2
400 Pages Notebook 3

Pass the Following Entries:

Date Particulars
01.02.2012 Prepared 62 gift items for Sales and incurred 10% Packing Material Cost.

MULTIPLE GODOWNS / LOCATIONS

 Activate the option from F11 features under inventory Features

 Create Two Godowns / Locations with name Nallasopara and Boisar.

Stock Journal and Physical Stock

I-TECH COMPUTER EDUCATION……. 27

I-Tech Computer Education…….

Particulars
Date
10 large bags shifted to Boisar From Nallasopara
01.09.2011
25 Small bags shifted to Nallasopara From Boisar .
02.10.2011
01.11.2011 100 Books of 200 pages shifted to Nallasopara from Boisar
50 Books of 400 pages shifted from Boisar to Nallasopara
02.11.2011
At the end of the Year it was found that 200 pages that 200 pages notebook
31.03.2012 were 200 unit and large school bags were 20 unit only

PRICE LIST
 Activate Multiple Price List option from advance option F11 features & define two prices
List wholesale & Retail.
 Go to Inventory Info & define wholesale & Retail of School Bag from 01.07.2009 as
follows. (No range to be given)

Name Wholesale Price Retail Price

School Bag

Large Bags Rs. 260/- Rs. 310/-

Small Bags Rs. 400/- Rs. 460/-

 Alter the ledger J.K. Distributors with the Price List as Wholesale &Niddhi Enterprises as
Retail.

Date Particulars
01.02.2010
Sold 5 Large bags to J.K. Distributors at Wholesale Price.
02.02.2010
Sold 10 Large bags to Niddhi Enterprises at Retail Price.

I-TECH COMPUTER EDUCATION……. 28

I-Tech Computer Education…….

INTEREST CALCULATION

1. F11F1Activate interest calculation (yes)

(Use advance perimeters) (Yes)

Accept

2.
g

ateway of tally accounting infoledgercreate

Enter

I-TECH COMPUTER EDUCATION……. 29

I-Tech Computer Education…….

Enter

3. Gateway of tally Inventory infoStock Itemcreate

4. Gateway of Tally  Accounting voucher  F9 -> pass purchase

entry

Enter

Enter

5. gateway of tally Displaystatement of Account Interest Calculation

ledger  select ledger (poojapvt ltd)  press F2
6.
BRS (Bank Reconciliation Statement)

 When we issue cheques to any party normally it is not debited into the Banker’s
book on the same date, whereas we credit Banks Ledger on date of Issue, similarly
when we deposit a cheque into our Bank it is normally not credited by our bankers
on the same date. Under such circumstances we need to track all the transaction
entered by us but not reflected by us in our Pass Book, by preparing B.R.S

Procedure of preparing B.R.S is as follows:

Bank reconciliation statement
I-TECH COMPUTER EDUCATION……. 30
I-Tech Computer Education…….

Cash Book (Bank Column Only)

Date Particulars Date Particular
Amount Amount
April 2009 (Receipts) April 2009 (payment)
1/04/10 Balance b\d 12500 1/04/10 Salary 4000
Account
4/04/10 Sales A\C 8000 6/04/10 Purchase 3200
Account
8/04/10 P Account 1500 11/04/10 Machinery 6000
Account
13/04/10 M Account 3400 15/04/10 Omprakash 1000
Account
18/04/10 Kamal 4600 19/04/10 Drawing 800
Account Account
21/04/10 Furniture 1200 23/04/10 K Account 2000
Account
25/04/10 Sales 3800 27/04/10 S Account 1000
Account
30/04/10 F Account 3000 30/04/10 Printing 500
Account
Balance C\d 19500
Total 38000 Total 38000

 Entering Bank Date selects the Bank Book under Display & select the Bank you want
to reconcile here you will notice an additional Button F5: Reconcile on Button Bar.
Press this button the screen now concerts to Reconciliation Mode having Bank date
columns.
 From your Bank pass book verify the date on which Bank has recorded the Entries in
their books enter the date “Bank Date Column” against the Voucher to reconcile
your accounts with your bankers.

Bank and Cash Book

To display the cash/bank summary

Go to Gateway of Tally > Display > Account Books > Cash/Bank Book

The Cash/Bank Summary is displayed as shown:

Place the highlight bar over the figures for the month of May, press Enter to display the
Ledger Vouchers screen. Note that all the vouchers for May are listed. Press Alt + F2 to view
the vouchers for the months of May and July.

The Ledger Vouchers screen is displayed as shown:

I-TECH COMPUTER EDUCATION……. 31

I-Tech Computer Education…….

The Cash ledger account screen displays the debit and credit amounts of all the vouchers for
the period specified.

Accessing F12: Configure - here you can view the highest or lowest cash balance on a
particular date.

STOCK SUMMERY

A Stock Summary is a statement of the stock-in-hand on a particular date. It is one of the

primary inventory statements that is generated in Tally.ERP 9 and updates the stock record
in real time as and when transactions are entered. Stock Summary provides information on
stock groups and shows the quantity details, rate and closing value of the stock items under
them.

The statement can be drilled-down, as with all Tally.ERP 9 reports, and configured to enable
you to view different details, for instance, the total flow of stock can be viewed with a single
report.

Tally.ERP 9 treats Stock Summary as one of the primary statements and makes it accessible
directly from the Gateway of Tally.

To view Stock Summary

 Go to Gateway of Tally > Stock Summary

 By default Stock Group balances are displayed.
 Select Detailed to show another level of detail.

The detailed report which includes sub-groups or Stock Items (in cases where there are no
sub-groups), is displayed as Shown

I-TECH COMPUTER EDUCATION……. 32

I-Tech Computer Education…….
The Stock Groups displays total quantities, as the unit of measure is the same for all the
stock items added. A grand total is also available as there is a single unit of measure for all
addable items. If there were different units of measure, then the grand total would not be
calculated and displayed.

SALES & PURCHASE REGISTER

Sales Register displays the monthly summary of sales transactions and closing balances. The
list of transactions pertaining to each month can be viewed by selecting that month and
viewing its details. Tally.ERP 9 permits you to change the display according to the
information required.

The period of the report and the content details can be modified. Columnar periodic reports
can be generated using Alt+N: Auto Column button for different periods as shown by the
columnar details list. Tally.ERP 9 also allows you to compare similar data of two or more
companies stored in the same data directory.

USES OF SALES REGISTER

 The periodic turnover can be analysed using the F2: Period button.
 The periodic taxes on such turnovers can be easily computed.
 Errors made while recording the transactions can be easily traced.
 Sales returns during the year can be analysed and timely action can be taken to
remove the undesirable causes.
 Performance analysis of godown, salesperson, sales area etc. can be done with the
help of cost centre and cost category report

Sales register displays the monthly summary of sales made during the selected period.

To view Sales Register,

Go to Gateway of Tally > Display >Account books > Sales Register

The Sales Register screen is displayed as shown:

I-TECH COMPUTER EDUCATION……. 33

I-Tech Computer Education…….

By default, all registers display Monthly Summary with transactions and closing balances.

Drill down into each month to view the sales voucher register for that month, which finally
takes the user to the accounting voucher alteration (secondary) screen.

Select a month and press Enter to see the Sales Voucher Register.

A list of all sales vouchers pertaining to the month you selected is

displayed. You can use the options in the button bar to change
the display according to your preferences. You can change the
period of the report as well as the depth of information.

Use F12: Configure to see the report with some or all of the
following information, namely Narrations, Bill-wise details, Cost
Centre details
and Inventory
details.

I-TECH COMPUTER EDUCATION……. 34

 I-Tech Computer Education…….

Click on F1: Detailed to view the reports in detailed format from within the Sales Voucher
Register screen.

TALLY SHORTCUT KEY'S

FUNCTION KEY COMBINATION
Windows Functionality Availability

F1 To select a company At all masters menu screen

F1 To select the Accounts Button At the Accounting Voucher creation and

alteration screen

F1 (ALT+F1) To select the Inventory Button At the Inventory/Payroll Voucher creation

and alteration screen

F1 (CTRL + F1) To select Payroll Vouchers to alter At the Accounting/Inventory voucher

creation or alteration screen.

F2 To change the current date At almost all screens in TALLY

To select company inventory At the F11: Features screen

features

F3 To select the company At almost all screens in TALLY

To select Company Statutory At F11: Features screen

&Taxation features

F4 To select the Contra voucher At Accounting / Inventory Voucher creation

I-TECH COMPUTER EDUCATION……. 35

 I-Tech Computer Education…….

and alteration screen

F5 To select the Payment voucher At Accounting / Inventory Voucher creation

and alteration screen

F6 To select the Receipt voucher At Accounting / Inventory Voucher creation

and alteration screen

F7 To select the Journal voucher At Accounting / Inventory Voucher creation

and alteration screen

F8 To select the Sales voucher At Accounting / Inventory Voucher creation

and alteration screen

F8 (CTRL+F8) To select the Credit Note voucher At Accounting / Inventory Voucher creation
and alteration screen

F9 To select the Purchase voucher At Accounting / Inventory Voucher creation

and alteration screen

F9 (CTRL+F9) To select the Debit Note voucher At Accounting / Inventory Voucher creation
and alteration screen

F10 To select the Reversing Journal At Accounting / Inventory Voucher creation

voucher and alteration screen

F10 (Ctrl + F10) To select the Memorandum At Accounting / Inventory Voucher creation
voucher and alteration screen

F11 To select the Functions and At almost all screens in TALLY

Features screen

F12 To select the Configure screen At almost all screens in TALLY

SPECIAL KEY COMBINATION

Windo Functionality Availability

ws
ALT + 2 To Duplicate a voucher At List of Vouchers – creates a voucher similar
to the one where you positioned the cursor
and used this key combination

I-TECH COMPUTER EDUCATION……. 36

 I-Tech Computer Education…….

ALT + A To Add a voucher At List of Vouchers – adds a voucher after the

one where you positioned the cursor and used
this key combination.
To Alter the column in columnar Alters the column in all the reports which can
report be viewed in columnar format

ALT + C To create a master at a voucher At voucher entry and alteration screens, at a

screen (if it has not been already field where you have to select a master from a
assigned a different function, as in list. If the necessary account has not been
reports like Balance Sheet, where it created already, use this key combination to
adds a new column to the report) create the master without quitting from the
voucher screen.

To access Auto Value Calculator in

the amount field during voucher At all voucher entry screens in the Amount
entry field

ALT + D To delete a voucher At Voucher and Master (Single) alteration

screens. Masters can be deleted subject to
To delete a master conditions, as explained in the manual.
To delete a column in any All the reports screen which can be viewed in
columnar report columnar format
(if it has not been already assigned
a different function, as explained
above)

ALT + E To export the report in ASCII, HTML At all reports screens in TALLY
OR XML format

ALT + I To insert a voucher At List of Vouchers – inserts a voucher before

the one where you positioned the cursor and
To toggle between Item an used this key combination.
Accounting invoice
At creation of sales and purchase invoic

ALT + L To select the Language At almost all screens in TALLY.

Configuration

ALT + K To select the Keyboard At almost all screens in TALLY.

Configuration

ALT + O To upload the report at your At all reports screens in TALLY

I-TECH COMPUTER EDUCATION……. 37

 I-Tech Computer Education…….

website

ALT + L To select language for Tally At almost all screens of TALLY

Interface

ALT + M To Email the report At all reports screens in TALLY

ALT + N To view the report in automatic At all the reports where columns can be added
columns

ALT + P To print the report At all reports screens in TALLY

ALT + R To remove a line in a report At all reports screens in TALLY

ALT + S To bring back a line you removed At all reports screens in TALLY
using ALT + R

ALT + U To retrieve the last line which is At all reports screens in Tally
deleted using Alt + R

ALT+ V From Invoice screen to bring Stock At Invoice screen  Quantity Field  Press Alt +
Journal screen V to select the Stock Journal.

ALT + W To view the Tally Web browser. At all reports screens in TALLY

ALT + X To cancel a voucher in Day At all voucher screens in TALLY

Book/List of Vouchers

ALT + R To Register Tally At almost all screens in TALLY.

CTRL + A To accept a form – wherever you At almost all screens in TALLY, except where a
use this key combination, that specific detail has to be given before
screen or report gets accepted as it accepting.
is.

CTRL + B To select the Budget At Groups/Ledgers/Cost Centres/

Budgets/Scenarios/Voucher Types/ Currencies
(Accounts Info) creation and alteration screen

CTRL + ALT + B To check the Company Statutory At all the menu screens
details

CTRL + C To select the Cost Centre At Groups/Ledgers/Cost Centres/

Budgets/Scenarios/Voucher Types/ Currencies
(Accounts Info) creation and alteration screen
To select the Cost Category At Stock Groups/ Stock Categories/ Stock
Items/ Reorder Levels/ Godowns/ Voucher

I-TECH COMPUTER EDUCATION……. 38

 I-Tech Computer Education…….

Types / Units of Measure ( Inventory Info)

creation/alteration screen

CTRL+ E To select the Currencies At Groups/Ledgers/Cost Centres/

Budgets/Scenarios/Voucher Types/ Currencies
(Accounts Info) creation and alteration screen

CTRL + G To select the Group At Groups/Ledgers/Cost Centres/

Budgets/Scenarios/Voucher Types/ Currencies
(Accounts Info) creation and alteration screen

CTRL + I To select the Stock Items At Stock Group/ Stock Categories/ Stock
Items/ Reorder Levels/ Godowns/ Voucher
Types / Units of Measure ( Inventory Info)
creation/alteration screen

Ctrl + Alt + I To import statutory masters At all menu screens

CTRL + L To select the Ledger At Groups/Ledgers/Cost Centres/

Budgets/Scenarios/Voucher Types/ Currencies
(Accounts Info) creation and alteration screen
To mark a Voucher as Optional At the creation and alteration of Vouchers

CTRL + O To select the Godowns At Stock Group/ Stock Categories/ Stock

Items/ Reorder Levels/ Godowns/ Voucher
Types / Units of Measure ( Inventory Info)
creation/alteration screen

CTRL + Q To abandon a form – wherever you At almost all screens in TALLY.

use this key combination, it quits
that screen without making any
changes to it.

CTRL + R To repeat narration in the same At creation/alteration of voucher screen

voucher type

CTRL + Alt + R Rewrite data for a Company From Gateway of Tally screen

CTRL + S Allows you to alter Stock Item At Stock Voucher Report and Godown Voucher
master Report

CTRL + U To select the Units At Stock Groups/ Stock Categories/ Stock

Items/ Reorder Levels/ Godowns/ Voucher
Types / Units of Measure ( Inventory Info)
creation/alteration screen

I-TECH COMPUTER EDUCATION……. 39

 I-Tech Computer Education…….

CTRL + V To select the Voucher Types At Groups/Ledgers/Cost Centres/

Budgets/Scenarios/Voucher Types/ Currencies
(Accounts Info) creation and alteration screen
To toggle between Invoice and At creation of Sales/Purchase Voucher screen
Voucher

MULTIPLE CURRENCIES

Many Organizations have transactions in more than one currency. Such transactions
have to be recorded either in the base (home) currency or in the foreign currency. If the
transactions are recorded in home currency, the rate at which the foreign currency is
exchanged should be recorded as well. At times you need to record the transaction in
the foreign currency itself when you maintain the balance of the concerned account in
foreign currency.

Tally.ERP 9 uses the term base currency for the currency in which your account books
are kept. Foreign Exchange is used interchangeably with foreign currency. The base
currency is specified while creating the company.

Tally.ERP 9 makes it easy to manage multiple currencies, automatic calculations of

exchange rates, automatic conversion of any currency used to record a transaction to
the currency of the account, etc.

Step

Activate the option of allow multiple currency in accounting features. Next go to Option set
two more currencies $ and £(Press Alt + 156 for pounds-£). Set the Rates of Exchange. The
rate of Exchange is the rate at which the currency is exchange with the Foreign Exchange
Department. It is divided into Buying Rates & Selling rates.

I-TECH COMPUTER EDUCATION……. 40

I-Tech Computer Education…….
Rates of Exchange

Currency Standard Selling Buying

$ Rs. 50/- per $ Rs. 51/- per $ Rs. 52/- per $

£ Rs. 90/- per £ Rs. 91/- per £ Rs. 92/- per £

Creates the following Ledgers.

1. Foreign Buyer Sundry creditors

2. Foreign Seller Sundry Debtors
3. Export Sales Sales
4. Import Purchase

Create a new stock Item with the name of sugar bags under Finished Group.

Date Particular

1-7-2012 Purchased 100 Bags of sugar from Foreign seller @ 10£ per Bags .

5-8-2012 Sold 100 bags of sugar to Foreign Buyer @ 25$ per bag.

5-9-2012 Paid 500£ to Foreign Seller. Note on this day the exchange rate was Rs. 95/£
9-9-2012 Paid 500£ to Foreign Seller. Note on this day the exchange Rate was Rs. 89/ £
8-10-2012 Received from Foreign Buyer 1500$ at Rs. 52/$

3-11-2012 Received from Foreign Buyer 900$ at Rs. 46/ $

VOUCHER TYPE & CLASS

We Pay directly for expense that is called as voucher type & class.

This is always in single entry mode.

Create a new voucher type “Petty Cash” Under “payment” & create a petty cash

Pass the following entries.

I-TECH COMPUTER EDUCATION……. 41

I-Tech Computer Education…….

DATE Particular

2/10/2010 Wages paid Rs.3000/-.

1/11/2010 Conveyance pass paid of Rs.520/-

2/12/2010 Office Stationery material purchase worth Rs.240/- vide bill no -124.

BUDGETS & CONTROL

A budget is a plan prepared for the flow of funds in an organisation. It contains financial
guidelines for the future plan of action for a selected period of time.

A budget helps to refine goals and use funds efficiently. It provides accurate information for
evaluation of financial activities, aids in decision making and provides a reference for future
planning.

Multiple budgets can be created for specific purposes in Tally.ERP 9. Budgets for Banks,
Head offices, Departmental budgets like Marketing Budgets, Finance Budgets, and so on,
can also be created. The Budgeted figures in Tally.ERP 9 can be compared with Actual
figures and variance report can be generated.

Step

Press F11- Budget & Controls –Yes

Salaries-Rs.25000/-On closing Bal Method

Wages-Rs.10000/-On closing BalMethod

ZERO VALUE VOUCHER

A budget is a plan prepared for the flow of funds in an organisation. It contains financial
guidelines for the future plan of action for a selected period of time.

A budget helps to refine goals and use funds efficiently. It provides accurate information
for evaluation of financial activities, aids in decision making and provides a reference for
future planning.

Multiple budgets can be created for specific purposes in Tally.ERP 9. Budgets for Banks,
Head offices, Departmental budgets like Marketing Budgets, Finance Budgets, and so on,
I-TECH COMPUTER EDUCATION……. 42
I-Tech Computer Education…….
can also be created. The Budgeted figures in Tally.ERP 9 can be compared with Actual
figures and variance report can be generated.

It means it is not affect to balance sheet. For e.g :- Free Sample To client.From F11 feature
say- yes – to – Allow Zero Valued VouchersCreate a ledger Sample-Under a group sales a/c
and say-no – To cost center applicable & -Yes- To Inventory Values are affected.

Pass the following entries.

See the effect of this in B/S & Stock Summary.

MEMORANDUM

1. A brief or informal note in writing of some transaction, or an outline of an intended

instrument; an instrument drawn up in a brief and compendious form.
2. A record of something which it is desired to remember; a note to help the memory.

Enable Reverse & optional Journal-Press F11

1. Making Suspense Payment

DATE Particular

1-08-2011 A sum of Rs. 100.0 is hundred over to the manager. Mr. kamlesh for his daily
Sunday expenses.

1-08-2011 A sum of Rs. 500 has given to the clerk Mr. Jaydeep for the daily office Exp.
Incurred by time.

2-08-2011 Mr. Kamlesh Reported that out of the sum allotted to him there was a total
expenditure of Rs. 60/- only.

2-08-2011 Mr. Jaydeep informed that he had incurred an expenditure of Rs. 65.50 where in
Rs. 35.50 were regarding Xerox &Rs. 30/- for the purchase of traveling.

I-TECH COMPUTER EDUCATION……. 43