Assessment 2 – Coversheet

Students: Please fill out this cover sheet clearly and accurately. Make sure you have kept
a copy of your work.

Student and Submission Details

Student Sanyam Batra Student 224428

Name ID
Unit Code BSBPMG530 Manage project scope Date of 17/03/2024\
and Name submissio
n
STUDENT DECLARATION
I declare that
a. This assessment is my own work.
b. None of this work has been completed by any other person.
c. I have not cheated or plagiarized the work or colluded with any other student/s.
d. I have correctly referenced all resources and reference texts throughout these assessment tasks.
e. I understand that if I am found to be in breach of policy, disciplinary action may be taken against me.

Student Signature:
Assessor to complete

Assessment 2 Assessment Result Date Type Of Submission

Assessment 2 □ C (Competent) 00/00/000 First submission

(Workplace □ NYC (Not Yet 0 First re-submission
Competent) Second re-submission
project)
□ DNS (Did Not Submit)
Assessor
feedback

Assessor Name
Assessor Signature:
 ASSESSMENT BOOKLET – BSBPMG530

Assessment 2 – Workplace Project Assessment

Information for students

In this task, you are required to demonstrate your skills and knowledge by working
through a number of activities and completing and submitting a project portfolio.
You will need access to:
 a suitable place to complete activities that replicates a business environment
including a meeting space and computer and internet access
 your learning resources and other information for reference
 Project Portfolio template
 Simulation Pack (if you need a case study).
Ensure that you:
 review the advice to students regarding responding to written tasks in the Business
Works Student User Guide
 comply with the due date for assessment which your assessor will provide
 adhere with your RTO’s submission guidelines
 answer all questions completely and correctly
 submit work which is original and, where necessary, properly referenced
 submit a completed cover sheet with your work
 avoid sharing your answers with other students.

Assessment information
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Information about how you should complete this assessment can be found
in Appendix A of the Business Works Student User Guide. Refer to the
appendix for information on:
 where this task should be completed
 how your assessment should be submitted.
Note: You must complete and submit an assessment cover sheet with your
work. A template is provided in Appendix B of the Student User Guide.
However, if your RTO has provided you with an assessment cover sheet,

ANIT Australia Pty Ltd T/A Albright Institute of Business and Language RTO #: 45041 CRICOS #: 03553J www.albrightinstitute.edu.au
Head Office Address: Level 2,4 & 8,341- 345 Queen Street, Melbourne VIC 3000 Tel: 1300 189 154 Campuses at: Sydney, Brisbane, Adelaide
TRG-DOC-09 Assessment Booklet – BSBPMG530 | Version: V1.1 | Last Reviewed: July 2022 | Next review Date: As required | Page 2 of 9
 ASSESSMENT BOOKLET – BSBPMG530

please ensure that you use that.

Activities
Complete the following activities:

1. Carefully read the following:

This project requires you to determine and manage a project scope on

two separate occasions. For each project scope, you must obtain project
authorisation, develop a scope management plan and manage project
scope changes.
You can do this for two real projects at your workplace, for two projects
associated with a start-up business you are working on yourself or you
can use the Simulation Pack provided.

Vocational education and training is all about gaining and developing

practical skills that are industry relevant and that can help you to
succeed in your chosen career. For this reason, basing your project on
real relationships with classmates or work colleagues will mean that you
are applying your knowledge and skills in a relevant, practical and
meaningful way!

If you use your own business or workplace, make sure it has policies and
procedures that address project management (including project
authorisation and change control procedures) and communication
protocols already developed. Your projects should require at least one
scope change each (see step 6 for more details). You should also have
sufficient numerical information to monitor the impact of the scope
changes to the timing, cost and quality constraints of the project. Speak
to your assessor to get approval if you want to base this on your own
business.
If you are basing this assessment on the case study business, read
through the Simulation Pack in preparation for this assessment. All the
information needed to complete this assessment is contained in the
Simulation pack.
You will be collecting evidence for this unit in a Project Portfolio. The
steps you need to take are outlined below. Before you begin, complete
page 4 of your Project Portfolio. You must describe the organisation you
are basing this assessment on and provide a short description of two
projects for which you’ll manage the scope.

ANIT Australia Pty Ltd T/A Albright Institute of Business and Language RTO #: 45041 CRICOS #: 03553J www.albrightinstitute.edu.au
Head Office Address: Level 2,4 & 8,341- 345 Queen Street, Melbourne VIC 3000 Tel: 1300 189 154 Campuses at: Sydney, Brisbane, Adelaide
TRG-DOC-09 Assessment Booklet – BSBPMG530 | Version: V1.1 | Last Reviewed: July 2022 | Next review Date: As required | Page 3 of 9
 ASSESSMENT BOOKLET – BSBPMG530

Start working on Section 1 of your project portfolio. Steps 2 and 3 form

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part of Section 1.
If you are basing this assessment on Native Bush Spices Australia,
further information to complete the next steps is available in the
Simulation Pack.

2. For each project, write a project authorisation request.

Before you begin, make sure you are familiar with any policies,
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procedures, protocols and templates that address project management.
If you are basing this assessment on the case study, review Native Bush
Spices Australia’s project management policy and procedures,
communication policy and procedures as well as the Project
Authorisation Template.

You are required to write a Project authorisation request. As part of this

request:
 provide a broad overview of the project (so as to gain initial
approval).
 briefly describe the project goals and deliverables, as well as the
benefits and impact on the organisation.
 briefly describe the resources that will be required to conduct this
project, including the proposed budget.
 provide a high-level project schedule.
 briefly describe the proposed project governance arrangements in
accordance with the project management policy and procedure (i.e.
what are the proposed/allowed project delegations and
authorisations?).
 request authorisation to proceed to the detailed planning phase of
the project.

Separate authorisation requests are required for each project.

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If your business has its own Project authorisation template, use it (make
sure you include all the requirements listed above). Otherwise, use the
template provided in the Simulation Pack.
The text of the Project authorisation request should be in grammatically
correct English, written in an appropriate (polite, business-like) style.

3. Seek authorisation to proceed.

Draft an email to an appropriate senior manager to request authorisation

for your project (assume that your written Project authorisation request
is attached to the email).

ANIT Australia Pty Ltd T/A Albright Institute of Business and Language RTO #: 45041 CRICOS #: 03553J www.albrightinstitute.edu.au
Head Office Address: Level 2,4 & 8,341- 345 Queen Street, Melbourne VIC 3000 Tel: 1300 189 154 Campuses at: Sydney, Brisbane, Adelaide
TRG-DOC-09 Assessment Booklet – BSBPMG530 | Version: V1.1 | Last Reviewed: July 2022 | Next review Date: As required | Page 4 of 9
 ASSESSMENT BOOKLET – BSBPMG530

Your email should introduce and summarise the contents of the written
Project authorisation request and seek their feedback and approval to
move forward with the project. In particular:
 confirm that the details in the Project authorisation request are
approved.
 seek authorisation to utilise the listed resources.
 confirm that the project delegations and authorisations are
acceptable.

Separate emails are required for each project.

i
The text of the email should be in grammatically correct English, written
in an appropriate (polite, business-like) style.

Make sure you have answered all questions in Section 1.

You are required to attach certain documents as part of your evidence –
review the documents you need to attach as outlined in Section 1 of the
Project Portfolio.
Submit Section 1 to your assessor.

Start working on Section 2 of your project portfolio. Steps 4 and 5 form

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part of Section 2.
If you are basing this assessment on Native Bush Spices Australia,
further information to complete the next steps is available in the
Simulation Pack.

4. For each project, meet with stakeholders to determine, negotiate and agree
on the project scope.

Assume that you have been provided with approval to proceed with the
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project as set out in your project authorisation request.
You are required to meet with at least two stakeholders for each project.
If you are using the case study, assume you are meeting with the
Operations Manager and CEO of Native Bush Spices Australia.
Prepare for the meeting by reading through steps 4 and 5 and making
notes to guide your discussion.

At the meeting, you will be required to:

 negotiate project boundaries (such as the budget or timelines)
 agree on the desired project outcomes.
 agree on scope management procedures and processes.

Each meeting should take 20 minutes. This will either be attended in

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person by your assessor or they will attend online. If you are in the

ANIT Australia Pty Ltd T/A Albright Institute of Business and Language RTO #: 45041 CRICOS #: 03553J www.albrightinstitute.edu.au
Head Office Address: Level 2,4 & 8,341- 345 Queen Street, Melbourne VIC 3000 Tel: 1300 189 154 Campuses at: Sydney, Brisbane, Adelaide
TRG-DOC-09 Assessment Booklet – BSBPMG530 | Version: V1.1 | Last Reviewed: July 2022 | Next review Date: As required | Page 5 of 9
 ASSESSMENT BOOKLET – BSBPMG530

workplace, you may like to video record the session for your assessor to
watch later (attach proof to Section 1 of your portfolio). Your assessor
can provide you with more details at this step. Make sure you follow the
instructions above and meet the timeframes allocated.
During the meeting, you will need to demonstrate effective
communication and negotiation skills including:
 speaking clearly and concisely
 using non-verbal communication to assist with understanding
 asking questions to identify required information
 responding to questions as required
 using active listening techniques to confirm understanding
 being prepared for negotiation
 facilitating agreement on outcomes
 using problem solving skills to identify solutions.

5. For each project, document the project scope.

Before you begin, review the following links. You may use them to assist
i
you in developing your plan.
http://www.pm4dev.com/resources/docman/pm4dev-ebooks/7-project-
scope-management/file.html
https://www.kazoohr.com/resources/library/constructive-feedback-
examples

Based on the outcomes of your meeting with the stakeholders, develop a

detailed project scope management plan. Your plan should reflect what
was discussed at the meeting and:
 provide an introduction and background to the project, including
business needs and drivers.
 explain measurable project benefits.
 outline the criteria for success for the project (outcomes and
outputs).
 describe at least one project assumption.
 describe at least one factor on which the project is dependent.
 describe at least one project constraint.
 describe at least two project risks.
 identify the project stakeholders,
 develop and document the Work Breakdown Structure.

ANIT Australia Pty Ltd T/A Albright Institute of Business and Language RTO #: 45041 CRICOS #: 03553J www.albrightinstitute.edu.au
Head Office Address: Level 2,4 & 8,341- 345 Queen Street, Melbourne VIC 3000 Tel: 1300 189 154 Campuses at: Sydney, Brisbane, Adelaide
TRG-DOC-09 Assessment Booklet – BSBPMG530 | Version: V1.1 | Last Reviewed: July 2022 | Next review Date: As required | Page 6 of 9
 ASSESSMENT BOOKLET – BSBPMG530

 describe scope control management processes that will be followed

(include procedures for changes to the project scope, such as a
written change request - step 6 will require you to implement this).

Separate plans are required for each project.

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If your business has its own Project scope template, use it (make sure
you include all the requirements listed above). Otherwise, use the
template provided in the Simulation Pack.
The text of the Project scope should be in grammatically correct English,
written in an appropriate (polite, business-like) style.
If you are using the case study (Native Bush Spices Australia):
For the web-design project: to develop the work breakdown structure,
you must research the typical steps involved with developing a website,
assuming this work will be contracted out to website designers and
content writers.
For the product range expansion project: to develop the work breakdown
structure, you must research the typical steps involved with market
research and establishing collaborative relationships, assuming that the
Operations Manager of Native Bush Spices Australia will meet with
potential organisations and choose the best partnership.

Make sure you have answered all questions in Section 2.

You are required to attach certain documents as part of your evidence –
review the documents you need to attach as outlined in Section 2 of the
Project Portfolio.
Submit Section 2 to your assessor.

Start working on Section 3 of your project portfolio. Steps 6,7 and 8 form
part of Section 3.
If you are basing this assessment on Native Bush Spices Australia,
further information to complete the next steps is available in the
Simulation Pack.
If you are basing this assessment on your own business or workplace,
your projects should require at least one scope change each. You should
have sufficient numerical information to monitor the impact of the scope
changes to the timing, cost and quality constraints of the project.

6. For both projects, implement change procedures.

Write a change request for at least one change.

Separate change requests are required for each project.

i
If your business has its own Change request template, use it. Otherwise,

ANIT Australia Pty Ltd T/A Albright Institute of Business and Language RTO #: 45041 CRICOS #: 03553J www.albrightinstitute.edu.au
Head Office Address: Level 2,4 & 8,341- 345 Queen Street, Melbourne VIC 3000 Tel: 1300 189 154 Campuses at: Sydney, Brisbane, Adelaide
TRG-DOC-09 Assessment Booklet – BSBPMG530 | Version: V1.1 | Last Reviewed: July 2022 | Next review Date: As required | Page 7 of 9
 ASSESSMENT BOOKLET – BSBPMG530

use the template provided in the Simulation Pack.

The text of the Change request should be in grammatically correct
English, written in an appropriate (polite, business-like) style.

7. Manage the scope changes.

Write a draft email to an appropriate senior manager to request

authorisation for the change (assume that your written Change request
is attached to the email).
Your email should:
 introduce and summarise the contents of the change request.
 explain the impact of the changes on the timing, cost and quality
constraints on the project.
 ask for their feedback and approval.
 list any scope management issues you’ve experienced in the project
so far (at least one).
 recommend improvements for future projects (at least one).

Separate emails are required for each project.

i
The text of the email should be in grammatically correct English, written
in an appropriate (polite, business-like) style.
If you are basing this assessment on Native Bush Spices Australia, the
email should be sent to the Operations Manager.

8. Document scope changes

Assume that your requested changes have been approved.

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If you are basing this assessment on the case study, assume that the
Operations Manager has approved an increase in the budget to allow
Visualweb to develop the website.

Update your project scope document to reflect the changes.

Highlight your changes to make them obvious (e.g. using a different

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colour or a highlighting tool).
Change the version number of your scope document.

9. Submit your completed Project Portfolio

Make sure you have completed all sections of your Project Portfolio,
answered all questions, provided enough detail as indicated and

ANIT Australia Pty Ltd T/A Albright Institute of Business and Language RTO #: 45041 CRICOS #: 03553J www.albrightinstitute.edu.au
Head Office Address: Level 2,4 & 8,341- 345 Queen Street, Melbourne VIC 3000 Tel: 1300 189 154 Campuses at: Sydney, Brisbane, Adelaide
TRG-DOC-09 Assessment Booklet – BSBPMG530 | Version: V1.1 | Last Reviewed: July 2022 | Next review Date: As required | Page 8 of 9
 ASSESSMENT BOOKLET – BSBPMG530

proofread for spelling and grammar as necessary.

Submit to your assessor for marking.

ANIT Australia Pty Ltd T/A Albright Institute of Business and Language RTO #: 45041 CRICOS #: 03553J www.albrightinstitute.edu.au
Head Office Address: Level 2,4 & 8,341- 345 Queen Street, Melbourne VIC 3000 Tel: 1300 189 154 Campuses at: Sydney, Brisbane, Adelaide
TRG-DOC-09 Assessment Booklet – BSBPMG530 | Version: V1.1 | Last Reviewed: July 2022 | Next review Date: As required | Page 9 of 9