 JOB APPLICATION FORMAT

● COVERING LETTER - FOLLOW FORMAL LETTER FORMAT – 3 paragraphs

● PARA 1 – REFERENCE/PURPOSE
● PARA 2 – INTRODUCTION OF SELF, MENTION QUALIFICATION, EXPERIENCE,
REASON FOR SHIFT IF ANY, GOOD QUALITIES, STRENGTHS
● PARA 3 – ASSURANCE ABOUT SELF/REQUEST THAT ENCLOSED CV BE
PERUSED/LOOKING FORWARD TO BEING CALLED FOR AN INTERVIEW
● CLOSE – THANK YOU
YOURS TRULY
SIGNATURE
(NAME IN CAPS)
● “ENCLOSED” AFTER SIGN-OFF – COPIES OF ……
● CURRICULUM-VITAE (IN PERFECT ALIGNMENT)

NAME:
DOB:
AGE:
MARITAL STATUS:
GUARDIAN/PARENT:
RES. ADDRESS/PHONE:
EDUCATIONAL QUALIFICATIONS: (REVERSE CHRONOLOGY)
WORK EXPERIENCE:
SALARY DRAWN/EXPECTED:
REFERENCES: (2 REFERENCES WITH NAME AND CONTACT NUMBER

DECLARATION
I SOLEMNLY AFFIRM THAT THE ABOVE INFORMATION IS TRUE TO THE
BEST OF MY KNOWLEDGE’

Place: Sign:
Date:

Job Application Format (Detailed)

A job Application consists of two parts- the covering letter (appeal) and the
bio-data/CV.

 Covering letter
The format for the covering letter is similar to the format of a Formal letter. It goes on
like-
SENDER’s ADDRESS- The sender’s address is usually put on the top left-hand
corner.
DATE- The sender’s address is followed by the date just below it. This is the date on
which the letter is being written. It is to be written in expanded form.
 RECEIVER’s ADDRESS- Make sure you write the official title/name/position etc of
the receiver, as the first line of the address.
SALUTATIONS- This is where you greet the person you are addressing the letter to.
Bear in mind that it is a formal letter, so the greeting must be respectful and not too
personal. The general greetings used in formal letters are “Sir” or “Madam”.
SUBJECT- This usually comes a line below the salutation. This should be in one
simple line. For this format it usually should start with – Application for the post of
……. .This helps the receiver focus on the subject of the letter in one glance
BODY- This is the main content of the letter. It is divided into three paragraphs. The
tone of the content should be formal. Do not use any flowery language. Another point
to keep in mind is that the letter should be concise and to the point. And always be
respectful and considerate in your language.

 PARAGRAPH 1- Begin the body of the letter by mentioning the source (from where
you got to know about the job) of information about the job (e.g., newspaper) along
with the day, date and advertisement number. Also mention the post you wish to apply
for.

 PARAGRAPH 2- Here, you are supposed to offer your candidature by briefing about
your qualifications, achievements, previous experiences and your strengths. In other
words, this paragraph should be an answer to the question: ‘How are you the perfect
candidate for the job?’.
Keep in mind that it should be to the point and clear. You should not sound boastful.

 PARAGRAPH 3- In this part of the body, you are supposed to make a reference to the
photograph (passport-sized), Bio-data or curriculum vitae and other detailed
documents that you have enclosed. You can also give an assurance that you would do
a good job or live to their expectations if offered. Also appeal for a one-on-one
interview.
End the body on a promising note, e.g., Looking forward to your positive response.
COMPLIMENTARY CLOSE- At the end of your letter, we write a complimentary
closing. The words “Yours truly” are used.
SIGNATURE- Here finally you sign your name. And then write your name in block
letters beneath the signature. This is how the recipient will know who is sending the
letter.
(NOTE- Mention the name given in the question paper. Do not mention your personal
details.)

After signing, you are supposed to mention the heading “ENCLOSURES” which will
include the name of the documents and testimonials attached along with the cover
letter. They may include the following-

 Photograph (Passport-sized)
 Bio-data or CV
 Copies of certificates
 Any other

Biodata/CV Format
The Biodata or CV is generally divided into four parts as follows-

 Personal Details
 Qualifications
 Experience
 References
It goes like-
BIO-DATA/CV (HEADING)
NAME
FATHER’s NAME
DATE OF BIRTH – In expanded form
ADDRESS
AGE
CONTACT NO.
EMAIL ID
NATIONALITY-Indian
MARITAL STATUS
QUALIFICATIONS- Name of the Institution/Class/Year of passing/Board/Grade
(start with XII std right up to Post Graduation)
PROFESSIONAL QUALIFICATIONS – Includes those qualifications like a language
known, Computer courses,diploma etc
WORK EXPERIENCE- It should be written from latest to the oldest along with the
duration.

REFERENCES – Mention two references – two names (those of a professor and a

colleague) with contact number
DECLARATION – I hereby solemnly declare that the above mentioned information is
true to the best of my knowledge.

DATE
PLACE
SIGNATURE – Usually on the right side corner
The whole CV should be enclosed in a box.

Job application and biodata - solved questions

Below are a few solved questions for you so that you get an idea as to how to
attempt class 12 English writing skills - job application and biodata question well.
Remember, the more you read and practice, the better it is. As per, CBSE guidelines,
it should not exceed the prescribed word limit of 150-200 words.

1. Bal Vidya Public School, Bhilai, urgently requires a post-graduate teacher to teach
political science for which they have placed an advertisement in The Bhilai Express.
You are Sanjay/Sanjana Sharma from 21, Vasant Marg, Bhilai. Draft a letter including
a CV, applying for the advertised post.(120 – 150 words)
(SOURCE- CBSE 2018)
Answer:

21, Vasant Marg

Bhilai 110045

01 March, 20XX

The Principal
Bal Vidya Public School
Bhilai 110065

Subject- Application for the post of a post-graduate teacher

Sir/Madam

This is in response to your advertisement in ‘The Bhilai Express’, dated February 25,
20XX regarding vacancy for the post of a political science teacher in your renowned
school. I wish to offer my candidature for the same.

I am enclosing a copy of my bio-data for your perusal and kind consideration. I have
five years’ work experience in a school in Jamshedpur. I am moving to Bhilai owing
to my spouse’ transfer and better prospects.

I am available for an interview on any day of your convenience. If given a chance to

serve you, I assure you that I shall work with utmost sincerity and dedication and live
up to expectations. I look forward to hearing from you soon. .

Yours truly

SANJAY/SANJANA SHARMA

Encl.: Copies of
1. Service Certificate
2. Degree Certificates
 3. ID Card

_____________________________________________________________________

CURRICULUM VITAE

NAME : Sanjay/Sanjana Sharma

AGE : 28 years

DATE OF BIRTH : 25 July, 1984

ADDRESS : 21, Vasant Marg,

Bhilai : 400021
Mob No. 98100XXXXX
Email - [email protected]
MARITAL STATUS : Married
EDUCATIONAL QUALIFICATIONS : M.Sc (Pol. Sci), Christ
College, Bangalore
/2006/Karnataka
University/First Class
B.Sc. (Pol.Sci)/Christ
College/Bangalore/
/2004/Karnataka
University/First class
XII Std/ St. John’s, Chennai/
XII /2001/CBSE/92%

PROFESSIONAL QUALIFICATIONS : B. Ed / IGNOU – New Delhi /

2010/ First class
WORK EXPERIENCE : 5 Years
SALARY DRAWN Rs. 6,00,000 p a
SALARY EXPECTED Rs. 8,00,000 p a
REFERENCES : i) Mr. Vijay Mathur, Principal
D.A.V. School, Gurudwara
Rd., Delhi
98123 12345
ii) Mr. Satish Ohri
 Head of Commerce
Department
Punjab University, Chandigarh
92222 12543
I hereby solemnly affirm that the above-mentioned information is true to the best of
my knowledge.
Signature:
Place : Bhilai
Date 1st March 2024

Practice exercise
1.You are Ram/Rajani, living at 1, Rana Pratap Marg, New Delhi. Read the
advertisement given below and apply for the job that suits you giving your bio-data
separately.

2.Sun University requires Lecturers in English and Demonstrators in Physics,

Chemistry and Botany for their new Campus at Panipat. Candidates with a minimum
of 5 year experience alone can apply. Excellent command of English is a must.
Excellent package and compensation for experienced persons. Those interested may
mail their response to: Box no 123, ‘The Harbinger’, New Delhi.