INFORMATION TECHNOLOGY

(402)

CLASS 9
UNIT-3
DIGITAL
DOCUMENTATION
QUESTIONS
/ANSWERS
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 UNIT 3: DIGITAL DOCUMENTATION
Questions and Answers
A. Multiple Choice Questions:-

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Answer:-

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Answer

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Answer:-

D. Short answer questions (50 words)

1. In a document all the occurrences of word “this” have to be
changed to “these”. Which option is suitable for this and
what is the shortcut command used for it?
Answer:- Option:- Find & Replace Shortcut key Ctrl + H
2. Which two documents are essential for mail merge?
Answer:- Two documents are essential for mail merge are:-
1. Main document 2. Mail Address
3. Explain the concept of Word Processing.
Answer:- Word processing is the use of computer software to
enter, edit, format, store, retrieve and print the document. The
document can be a letter, notice, report, business correspondence,
etc.

4. List the various software available for word processing.

Answer:- The various software available for word processing are:-
i. Libre Office – Writer
ii. Wordstar
iii. Open Office – Writer

5. Write difference between a text editor and a word processor

software. Write the name of any text editor or word
processor available in market.
Answer:- A text editor is used solely to write and edit text. You
can copy, cut, paste, undo and redo. Text formatting is not
available in those editors. Mostly text editors are used for
programming purposes to write HTML, CSS, JavaScript, Php and
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 other languages. An example of a text editor is sublime text or
notepad++.
Word processor:- A word processor allows you to edit text in
addition to multiple other functionalities such as text formatting
(italic, bold, underline, etc.). In addition to that word processors
allow automatic spelling and grammar checks. It also comes with
a thesaurus for word selections. Some word processors come
equipped with predefined themes and templates to make it easier
for you to start you work. Some popular word processors are
Microsoft Word and Apple Pages.

6. List the various components of LibreOffice suite. Explain

each component in one line.
Answer:- The various components of LibreOffice suite are:-
Writer (Word processor): it is used for creating letters, books,
blogs and also reports.
Calc (Spreadsheet): It is used for financial and mathematical
function.
Impress (Presentation): it gives a multimedia facility. It gives
special effect animation as well as a drawing tool
Draw (vector graphics): it is a vector drawing tool that can
produce everything from a simple diagram or flowchart.
Base (Database): it helps us to create edit forms, reports and
queries and also a relation.
Math (formula editor): It can create complex equations as well as
characters.

7. Compare the features of manual typewriter, electronic

typewriter and word processing software.
Answer:-
Manual Typewriter:

 The typewriter seems to be a manual for composing through

letters identical towards some created by a form of device, via

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 ways of the keyboard-operated typewriter, which hits the string for
transmitting ink or carbon prints to the page.
 Usually, a letter is written with such a keystroke.

Electronic Typewriter:

 The creation of such an electronic typewriter, essentially the

mechanical typewriter for the keyboard strokes driven by such a
motor, was indeed a major advancement throughout the
typewriter area.
 A typist undertakes the main stroke, the rotation of the vehicle, as
well as other functions through pressing the right one.

Word processing software:

 The word processor seems to be a program or tool which enables

customers to build, modify, as well as publish documentation.
 It helps them to write text, store them securely, present this on
the monitor, change that by accessing the keyboard instructions
as well as letters, and publish them.

8. Explain the different views to display a document.

Answer:- The different vies to display a document are:-
1. Normal :- is used for most typing, editing, and formatting. It
provides a nice, clean look without rulers or page numbers
cluttering your view. Web Layout view shows what your text will
look like on a webpage.
2. Web layout:- shows what your text will look like on a webpage.

9. What are the various methods for selecting the text in a

document? Give the steps to select a paragraph.
Answer:- the various methods for selecting the text in a document
are:-

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The steps to select a paragraph:-
Continuously 3 time left click any text then select a paragraph.
10. What are the special characters? How can you insert
them in a document?
Answer:- non alphabetic or non numeric characters are known
as special characters such as@,#,$,&. characters can be
inserted by using unicode value in your document, position the
insertion point where you want the special character to appear.

11. How will you count the total words of a document?

Answer:- When you type in a document, Word automatically
counts the number of pages and words in your document and
displays them on the status bar at the bottom of the workspace. If
you don't see the word count in the status bar right-click the
status bar and click Word Count.
12. What are the various menu of Writer GUI?
Answer:-The various menu of writer GUI are File, Edit, View,
Insert, Format, Tables, Tools, Window and Help.

13. What is the default extension assigned to the document

in Writer when you save it? Write down the steps to save
the document to Microsoft Word document?
Answer:- The default extension assigned to the document in
Writer is .odt when we save it.
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Steps to save the document to Microsoft Word document
 Go to File(menu)
 Then go to save
 Give the file name abc
 Then click save

14. What is the importance of password in the document?

How will you protect the document using password in
Writer?
Answer:- Through the password of we can protect our documents.
We protect the document using password in Writer:-
File –> Save As from the top menu of the program. This will allow
you to enter a password to protect the document.

15. What is mail merge? Write down the steps to create

mailing labels to paste on wedding cards.
Answer:- Mail Merge is a very important feature of word processor.
It is used to create a series of same documents with multiple
addresses. Mail merge is the process of merging the main
document (letter or certificates) with the mailing address of
various persons. The main document is merged with the mailing
address, hence the name mail merge.
Using the Mail merge Wizard to create a form letter:
Step 1 : Select the starting document. The Wizard gives various
options to select your starting document...
Step 2 : Select document types. The Wizard can produce letters or
if a Java Mail connection exists,email messages...
Step 3 : Insert address block...
Step 4 : Create salutation .

16. What are the advantages of table?

Answer:- In a document it is normally seen that some data are
represented in tabular form. So we collect the similar data and
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keep it under one heading. The representation of data in a tabular
format is called as table. A table has a number of rows and
columns. It is also possible to have a table with one row and one
column.

17. How many types of alignments are there in ms word/libre

office writer?
Answer. Four types of alignments are there in ms word/libreoffice
writer:
i. Left alignment
ii. Center alignment
iii. Right alignment
iv. Justified

18. Write some features of word processor.

Answer:- Some of the features provided by popular word
processors are as listed below:-
1. Create, edit, save, retrieve and print the document
2. Select and move the text from one place to another in the
document
3. Copy the text to other places within the document
4. Move or copy a selected text from one document to any other
document
5. Change the font size, font style of the text in the document
6. Format paragraphs as well as pages
7. Check spelling and grammar
8. Create table, modify the size of the selected rows, columns or
cells
9. Combine one or more documents
10. Insert pictures or graphs within the document
11. Print the selected text or selected pages of the document

19. What are Checking spelling and grammar?

Answer:- While writing a report on paper, sometimes we may not
remember the spelling of some words. In this situation we refer to
the books or confirm the spelling from teachers or parents. Also
while word processing a document, we may commit spelling
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mistake. In such cases, the Writer helps us to correct the spelling.
It also provides a grammar checker to check the grammar of the
sentence.

20. What do you mean by Formatting a document?

Answer:- Document formatting refers to the way a document is
laid out on the page—the way it looks and is visually organized—
and it addresses things like font selection, font size and
presentation (like bold or italics), spacing, margins, alignment,
columns, indentation, and lists.

21. What do you mean by Formatting a Text?

Answer:- Formatting Text refers to the formatting of paragraphs
and characters. To do the formatting, first select the text and then
apply the required text formatting features.

22. How many types of element can insert in word processor?

Answer:- Insert Elements in Writer document
• Images
• Shapes
• Objects
• Chart
• Symbols
• Special Character
• Tables
• Header and Footer
• Page Numbers
• Columns
• WordArt/Fontwork

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