Short notes

Digital Documentation (Advance IT 402 Class X)

1. A Style is a predefined combination of various formatting features, like font
style, colour, and size that is applied to the selected text in a document to quickly
change its appearance.
2. There are five categories of styles available in Word. Like-Paragraph, Character,
Linked(Paragraph and Characters),Table and List.
3. You can apply built-in styles from the Styles group of the Home tab.
4. To modify a style, right-click on it in the Styles group and select Modify.
5. Word provides another method to apply styles from the Styles pane. It is a
floating and dock able pane.
6. To update a style from selection-Click on the Update "Style Name" to Match
Selection option. "Style Name" is the name of the style that you want to update.
7. Importing styles to another document-Click on the Import/Export button given
at the bottom of the Manage Styles dialog box.
8. The shortcut key combination to open the Styles pane is Organizer
Ctrl+Alt+Shift+S.
9. The shortcut key combination to apply Heading 1 style is Alt+Ctrl+1
10.The styles you apply in your document can be changed by using the Change
Styles button on the Styles group of Home tab. It has four options-Style Set,
Colours, Paragraph spacing and Fonts.
11. Images and pictures provide an immediate visual impact to the content, catch
attention of the readers, and stimulate a better understating of the content.
12. In Word, there are several ways to insert images in a Word document.
1. Inserting an image from a file
2. Inserting an image from Clip Art
3. Inserting a scanned image
4. Inserting an image using drag and drop method
5. Inserting an image from the clipboard
12. Word can import the various types of file formats. The most common types are
GIF, JPEG/JPG, PNG and BMP.
13. To insert an image from a file-Click on the Insert tab and select the Picture
button in the illustrations group.
14. Click on the Insert tab. In the illustrations group, click on the Clip Art option.
15. Clip Art is a collection of pictures or images that are available in Microsoft Office
gallery.
16. Drag and drop refers to selecting an image from a particular location and
dragging and dropping it in the document where required.
17. The clipboard, also known as pasteboard, is a special location on computer,
phone, and tablet memory that temporarily stores cut or copied data.
18. Press Ctrl+C to copy. The image gets copied to the clipboard.
19. To resize an image-Drag any Side handle in or out to shrink or stretch and Drag
any Corner handle in or out to make it smaller or bigger, respectively.
20. To rotate an image or a shape-Rotate option in the Arrange group of the
Format tab.
21. Cropping means removing the unwanted area from an image.
22. Click on the Crop button in the Size group of the Format tab.
23. You can open the Format Picture dialog box by right-clicking on the image
and choosing the Format Picture option.
24. Shapes is a drawing feature that helps you to draw different objects, like
stars, banners, callouts, connectors, etc
25. Click on the Shapes button in the illustrations group of the Insert tab.
26. You can change the properties of an object by right-clicking on it and
selecting the Format Shape option.
27.You can change the colour of the drawing object-Click on the Shape Fill drop-
down button in the Styles group of the Format tab.
28. It is often convenient to group shapes together so that they can be treated
as a single object. A group of objects can be formatted in a way similar to an
individual object.
29. Click on the Format tab and select the Group option from the Arrange
group.
30. you can ungroup the multiple grouped objects by selecting the Group>
Ungroup option from the Arrange group.
31. Wrapping text means surrounding an image or a drawing object within the text.
32. Available in the Arrange group of the Format tab.
33. In Line with Text: This is the default option. Square: Wraps the text
around the square border of the image. Tight: used with irregular or round
shapes to wrap the text around it. Through: This option is similar to the Tight
option. Top and Bottom: the text will be placed on the Top and Bottom of the
image. Behind Text: The image is displayed behind the text (like a watermark),
In Front of Text: This option displays the image over the text.
34. Format tab > Wrap Text drop-down button in the Arrange group.
35. Align button In the Arrange group of the Format tab.
36. A template is a predefined layout that contains sample content, themes,
colours, font styles, background styles, etc.
37. A template can be created in Word by saving a document as a .dotx or .dot
file.
38. Add-Ins are the additional programs that are used to extend the
capabilities of MS Word by adding custom commands and specialised features.
39. (TOC) consists of headings and sub-headings of a book or document. It
includes titles or first-level headings, such as chapter names, an Sometimes it
even includes second-level headings, and occasionally third-level headings.
40. A table of contents usually includes the titles or descriptions of first-level
headings (chapters in longer works), and often includes second-level headings
(sections) within the chapters as well, and occasionally even includes third-level
headings (subsections) within the sections as well.- HIERARCHY OF
HEADINGS
41. Click on the References tab and select the Table of Contents option.
42. Manual Table -This option allows you to manually enter the headings and
subheadings in the table of contents.
43. In case you want to make modifications in the default style of the table of
contents, you can use the Insert Table of Contents option from the sub-menu of
the Table of Contents menu.
44. By default, Word uses three levels of headings as the hierarchy level.
45. Tab leaders are the lines that join the topics and sub-topics to the page
numbers.
46. To customise the TOC-click on the References tab. Select Insert Table of
Contents option-Click on the Modify button.
47.
Word does not update the TOC automatically You need to update the TOC
every time when you make a change.
48. Click on the References tab and select the Update Table option from the
Update Table of Contents Option of Contents group.