The document outlines the organization of Dak Chaupal events across Gujarat Circle on Republic Day, January 26, 2025, with detailed instructions and deadlines for various activities. Responsibilities are assigned to different officials for tasks such as event creation, identification of groups, and preparation of promotional materials. A monitoring mechanism is also requested to ensure the successful completion of the event.
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Dak Chaupal 2025
The document outlines the organization of Dak Chaupal events across Gujarat Circle on Republic Day, January 26, 2025, with detailed instructions and deadlines for various activities. Responsibilities are assigned to different officials for tasks such as event creation, identification of groups, and preparation of promotional materials. A monitoring mechanism is also requested to ensure the successful completion of the event.
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uredta sre fur
DEPARTMENT OF POSTS- INDIA
agar heer reer ar arafery, RTA Bley, seTTaTE— of
Office of the Chit Postmaster General, Gujarat Circle, Ahmedabad-O1
te, UNDER ENTRY
4. The Postmaster General, Anmedabad HQ Region, Ahmedabad-380 004
2. The Postmaster General, Rajkot Region, Rajkot-360 001
3. The Postmaster General, Vadodara Region, Vadodara-390 002
No. SB/Dak Chaupal/2024/KW Dated: 03.01.2025
fewa/Sub: To organize Dak Chaupal at each HO/SO/BO of Gujarat Circle on 76" Republic Day-
26" January, 2025 regarding,
‘WaetRek: This office letter no, SB/Dak Chaupal2024/KW dated 01.01.2026 refers.
In continuation to this office letter dated 01.01.2025, step by step instructions along
with deadline to complete the task is as under:
[SL [Activity Deadline Responsibility
1 | Event Creation in OCDP Portal 06-01-26 | Divisional Head
2 | Identification of Village level Groups (08-01-25 | Sub Dn Head
(Panchayat, Sakhi Mandal, Dairy etc)
3 | Receipt of Radio Jingle at BO level 10-01-25 | Division Office
‘4 | Pamphlet Designing for all schemes of 70-07-25 | Divisional Head
PO.
5 | Readiness of other promotional 0-01-25 | Division Office
materials (lyers/pamphlet etc.) and
distribution of the same in the vilages
6 | Identification of Dept. Manpower to 73-01-25 | Regional
attend DCDP_ Office/Divisional Level_|
7 | Planning of Melas during the drive 7-01-25 | Division Office
from th to 26" Jan. 2025
8 | Completion of CELC Activation/User 16-01-25 | [PPB Manage |
Activation |
9 | Availabilty of Forms and Stationery 16-01-25 | Division Office |
70 | Release of Press Note 19-01-25 | Division/Region |
a |
11 | Avallabiliy of Flags, Pole, Rope 20-04-25 | Division Office
confirmation Bee
72 | Form Collection and Account Opening 25-01-25 | Al Hands
73 | Activation of dormant BOs and 25-01-25 | All Hands
mentoring Sub divisional/Divisional
heads to achieving allotted target.
74 | Sharing the best practices to Sub 25-01-25 | All Hands
Dnidivision for effective performance. _|
7B | Sharing of promotional materials to 25-01-25 | All Hands
Groups and every one pape
| 6 | Prepare a database of customers 25-01-25 | All Hands
77 | Presence of Customers confirmation, 26-01-25 | All Hands
Handing over Passbooks
TB] Completion of post event data enty on [28.07.2028 | Dwsion Oe
|__| co dashboard pet . The Division wi
‘se Spread sheet will be shared shortly for filing up the desired
information on daily basis from 19.01.2026 to 28.01.2025,
AS Per the direction of Chief PMG sir, a robust monitoring mechanism has been
developed at Circle level allot
ting Divisions to all the Group offices for smooth and successful
Sa yct.o the event. tis also requested to kindly devise monitoring mechanism at Regional
and divisional level so that desired targets are achieved and event is completed smootiy,
hem A—
were ‘Brew Sark (TH
Asstt. Director Postal Services (FS)
THR fear, sigAaTaTe-380 001
Gujarat Circle, Ahmedabad-380 001
Copy to:
1. The ADPS(BD), C.0. Ahd-01 for information
2. ‘The Manager, IPPB, Gujarat Circle.
