ST. CHARLES LWANGA SCHOOL – KITUI.

DECEMBER HOLIDAY ASSIGNMENT 2024.

Fees Received table
COMPUTER STUDIES FORM TWO.
Date
1) A school organizes its work in directories. The directory WP contains the files CATS, EXAMS and Amount
First Name
ASSIGNMENTS. The directory SP contains the spreadsheet files. The directory DB contains the Receipt Number
Admission Number
database files. The directory PROG is contained in the OTHERS directory. The directory WP also Course
contains the PERSONAL directory. Given that the directory STUDENT contains directories SP,
DB, WP and OTHERS. i) State the primary key field for each table. (2 marks)
i) Draw the directory tree structure with C as the root. (7 marks)
ii) Write the path at which the contents of subdirectory DB can be erased or displayed. ii) State the field which should serve as the linking field for the two tables.
(2 marks)
iii) Write the path for the directory PROG. (2 marks) (2 marks)
12) (a) Define Desktop publishing? (2 marks)
2) Give two reasons for storing files in directories and subdirectories. (2 marks) 13) Identify four common features in word processing and desktop publishing software.
3) (a)Give two advantages of previewing a document before printing. (2 marks) 14) Differentiate between the following:
(b) State two reasons why it is necessary to specify the correct paper size before printing a i) Pasteboard and Printable page. (2 marks)
document? ii) Margins and Column guides. (2 marks)
(2 marks) iii) Change case and drop cap. (2 marks)
4) List four types of information that can be entered into a spreadsheet cell. (4 marks) iv) Kerning and tracking. (2 marks)
v) Fill and line stroke. (2 marks)
5) (a) What is a cell reference? (1 mark) 15) Explain the following as used in DTP: (3 marks)
(b) Distinguish between Absolute cell reference and Relative cell reference. (2 marks)
6) What is the role of the following functions as used in a spreadsheet program? (2 marks) i) Master pages.
ii) Layering.
a) Max iii) Placeholders / selection handles.
b) IF
c) COUNTIF 16) Why are master pages important in a publication? (1 mark)
7) List five features found in an electronic database management system. (5 marks) 17) (a)Explain the meaning of the following concepts as used in Internet: (6 marks)

8) State three advantages of an electronic database over the traditional file management system. i) Internet service provider (ISP)
ii) Web pages
(3 marks) iii) Internet telephony
9) (a) Distinguish between the following terms in relation to a database: (6 marks) iv) Browser software
i) Field type and field properties. v) Hyperlink
ii) Records and Fields. 18) List two advantages of using Hyperlinks when browsing the Internet. (2 marks)
10) Differentiate between: (14 marks) 19) Differentiate between a www server and a Host computer. (2 marks)
i) Primary key and index key 20) Describe the following terms with respect to computer security: (6 marks)
ii) Database file and Database table. i) Audit trail.
iii) Field name and Caption. ii) Data Encryption.
iv) Table and Query. iii) Log files.
v) Bound and unbound control. iv) Firewalls.
11) A student’s database comprises of students’ details table and fees received table as shown v) Physical security
below: vi) Logic bombs.

Students’ details table 21) Computer systems need maximum security to prevent an unauthorized access. State six
precautions that you would expect an organization to take to prevent illegal access to its computer-
Surname based systems. (6 marks)
Middle Name 22) Give two reasons that may lead to computer fraud. (2 marks)

1
1. Explain any five resources that are under the control of the operating system 8. Explain the following terms as used in spreadsheets. (4 marks)
and how it manages them. (5 marks)
i. Worksheet.
ii. Workbook.
2. Explain the application of the following features in word processing:
iii. Chart.
(9 marks)
9. List five features to be found in a typical electronic database management
a. Thesaurus
system.
b. Mail merging process 10. Define the term Database? (2 marks)
c. Document templates 11. (a) Define a Relational database? (2 marks)
3. Outline three circumstances where OLE is applied in word processing: (b) Identify two advantages of the Relational database system over the other
forms of database models. (2 marks)
(3 marks)
12. Define the following terms as used in database systems:
4. State the difference between:
i). Field.
i). Footer and Footnote (2 marks)
ii). Field Name.
ii). First line indentation and Hanging indentation (2 marks)
iii). Record.
5. Name and describe two types of paper orientation in Word processing.
iv). Table
(3 marks)
6. (a) Define tab spacing? (1 mark)
v). File.
13. In DBMS, what do the following terms refer to? (5 marks)
(b) Give two reasons for setting tabs. (2 marks)
i). Form:
(d) Give three types of tab leaders. (3 marks) ii). Query:
iii). Macro:
7. The first column in the table below contains the formulae as stored into cell iv). Module:
F10 of a spreadsheet. Enter the formulae as they would appear when copied to 14. Differentiate between a: (6 marks)
cell M20 of the same spreadsheet. (3 marks)
i. Primary key and Index key.
Formula in F10 Formula in M20 ii. Field name and Caption.
=D10*E10 iii. Bound and unbound control.
=A$25
15. List five field data types available in Ms-Access. (5 marks)
=$D$13
16. Name two field properties used in table design in Microsoft Access. (2 marks)