OUT-OF-STATE RESOURCE

GUIDE FOR CHILD CARE

EMPLOYEES AND FOSTER
AND ADOPTIVE PARENTS
IN TEXAS

August 2024
This guide is designed for people who If you previously lived in
are required to have a background Texas and require a
check for Texas Child Care Regulation background check for
and who previously lived in another another state’s purposes,
state within the last five years. refer to the links below:
Texas Department of Family
This guide contains instructions for the and Protective Services:
following people who need Out-of- Texas Child Abuse/Neglect
State background checks: Central Registry Check

▪ Child care employees and Texas Department of Public

volunteers in Texas Safety:
▪ Household members of a home- Criminal History Name Search
based child care operation in
Texas
▪ Foster and adoptive parents in
Texas
▪ Household members of foster
and adoptive homes in Texas
▪ Frequent or regular visitors of a
child care operation or foster
and adoptive home in Texas

Note: If you do not need a background

check for Texas purposes, please contact
the state agency that processes your
background checks for assistance. This
guide is for child care providers and foster
and adoptive homes in Texas.

August 2024
 OUT-OF-STATE RESOURCE GUIDE FOR CHILD CARE EMPLOYEES AND FOSTER AND
ADOPTIVE PARENTS IN TEXAS

Things to Know About Out-of-State Background Checks

This resource guide contains instructions for obtaining The Centralized

background check information from other states and
Background Check
U.S. territories. (References to “states” within this
resource guide also apply to U.S. territories). The Unit (CBCU)
instructions in this guide are intended for people who processes
must complete background checks for Texas child care background checks
or foster/adoptive purposes. Out-of-State background for Texas Child Care
checks are required from every state in which the Regulation (CCR).
person has lived within the last five years.

❖ Each state has its own method of maintaining child abuse and neglect
investigation records and criminal history records.
o Some states have a closed registry and do not release any child abuse or
neglect information.
o Similarly, some states do not perform name-based criminal history checks
and require the submission of fingerprints. (This is separate from being
printed for the Texas Fingerprint Check).

❖ This resource guide is broken down by state or U.S. territory:

o Each state has a section for Abuse and Neglect History Check and Criminal
History Check processes.
o Many states also have different processes for child care purposes versus
foster and adoptive purposes, so refer to the section for that state.

❖ Use the Bookmark Pane to easily find states within this resource guide:
o Click on the icon in the toolbar at the bottom of this document
o Select the tab in the toolbar on the left to view the Bookmark Pane

❖ Child Care Operations (Day Care and Residential) Cannot Be Listed as the
Requesting Agency -or Submit the Request and Receive the Results:
o The CBCU must be listed as the Requesting Agency on all Out-of-State
request forms (with the exception of the LA Abuse and Neglect History Check
for child care purposes)

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 OUT-OF-STATE RESOURCE GUIDE FOR CHILD CARE EMPLOYEES AND FOSTER AND
ADOPTIVE PARENTS IN TEXAS

o Child care operations are not allowed to receive the actual background check
results, only notifications regarding a person’s eligibility status -unless the
person is a foster/adoptive parent or household member (See Background
Checks: Provider Notifications Overview for details)
o Child care operations are encouraged to assist the person with completing
Out-of-State background checks by following the instructions for each state in
the guide below. The person may need assistance with opening encrypted
messages, completing forms online, printing forms, and forwarding results to
the CBCU. (It is acceptable for the operation to forward the results to the
CBCU by email or fax if the person chooses to share the results with the
operation for the purpose of transmission to the CBCU).

❖ Child Placing Agencies (CPAs) Can Be Listed as the Requesting Agency

and Process the Out-of-State Background Checks for Foster/Adoptive
Purposes:
o CPAs are allowed to submit Out-of-State requests and receive results for
foster/adoptive parents and household members as part of the home study
process.
o CPAs must forward the official Out-of-State results to the CBCU, either by:
▪ Email: [email protected] -OR-
▪ Fax: 512-406-0503
o CPAs are not allowed to submit Out-of-State requests and receive results for
CPA employees, volunteers, and visitors. CPAs must adhere to the same
standards as child care operations when processing Out-of-State checks for
employment, volunteer, and visitor purposes.

Questions?
Contact the CBCU by email with your full name and SSN:
[email protected]

Texas Health and Human Services

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ADOPTIVE PARENTS IN TEXAS

Table of Contents
Alabama ................................................................................................................. 19
AL – Abuse and Neglect History Check .................................................................. 19
AL – Criminal History Check.................................................................................. 22
Day Care Employees and Volunteers.................................................................. 22
Residential Child Care Employees or Foster and Adoptive Parents and Household
Members ......................................................................................................... 25
Alaska .................................................................................................................... 25
AK – Abuse and Neglect History Check .................................................................. 25
AK – Criminal History Check ................................................................................. 27
Day Care Employees and Volunteers.................................................................. 27
Residential Child Care Employees or Foster and Adoptive Parents and Household
Members ......................................................................................................... 29
American Samoa ..................................................................................................... 29
AS – Abuse and Neglect History Check .................................................................. 29
AS – Criminal History Check ................................................................................. 30
Day Care Employees and Volunteers.................................................................. 30
Residential Child Care Employees or Foster and Adoptive Parents and Household
Members ......................................................................................................... 31
Arizona ................................................................................................................... 32
AZ – Abuse and Neglect History Check .................................................................. 32
Day Care or Residential Child Care Employees and Volunteers ............................ 32
Foster or Adoptive Parents and Household Members .......................................... 34
AZ – Criminal History Check ................................................................................. 36
Day Care Employees and Volunteers.................................................................. 36
Residential Child Care Employees and Volunteers or Foster and Adoptive Parents or
Household Members ......................................................................................... 36
Arkansas ................................................................................................................ 36
AR – Abuse and Neglect History Check.................................................................. 36
AR – Criminal History Check ................................................................................. 38

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ADOPTIVE PARENTS IN TEXAS

Day Care Employees and Volunteers.................................................................. 38

Residential Child Care Employees or Foster and Adoptive Parents and Household
Members ......................................................................................................... 40
California ................................................................................................................ 40
CA – Abuse and Neglect History Check .................................................................. 40
Day Care or Residential Child Care Employees or Volunteers ............................... 40
Foster or Adoptive Parents and Household Members .......................................... 41
CA – Criminal History Check ................................................................................. 44
Day Care Employees and Volunteers.................................................................. 44
Residential Child Care Employees or Foster and Adoptive Parents and Household
Members ......................................................................................................... 44
Colorado................................................................................................................. 44
CO – Abuse and Neglect History Check ................................................................. 44
CO – Criminal History Check ................................................................................. 49
Day Care Employees and Volunteers.................................................................. 49
Residential Child Care Employees or Foster and Adoptive Parents and Household
Members ......................................................................................................... 49
Commonwealth of Northern Mariana Islands............................................................. 50
CNMI – Abuse and Neglect History Check .............................................................. 50
CNMI – Criminal History Check ............................................................................. 50
Day Care Employees and Volunteers.................................................................. 50
Residential Child Care Employees or Foster and Adoptive Parents and Household
Members ......................................................................................................... 52
Connecticut ............................................................................................................ 52
CT – Abuse and Neglect History Check .................................................................. 52
Day Care or Residential Care Employees and Volunteers ..................................... 52
Foster or Adoptive Parents and Household Members .......................................... 54
CT – Criminal History Check ................................................................................. 56
Day Care Employees and Volunteers.................................................................. 56

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ADOPTIVE PARENTS IN TEXAS

Residential Child Care Employees or Foster and Adoptive Parents and Household
Members ......................................................................................................... 56
Delaware ................................................................................................................ 56
DE – Abuse and Neglect History Check ................................................................. 56
DE – Criminal History Check ................................................................................. 59
Day Care Employees and Volunteers.................................................................. 59
Residential Child Care Employees or Foster and Adoptive Parents and Household
Members ......................................................................................................... 59
District of Columbia ................................................................................................. 59
DC – Abuse and Neglect History Check ................................................................. 59
Day Care or Residential Care Employees and Volunteers ..................................... 59
Foster or Adoptive Parents and Household Members .......................................... 62
DC – Criminal History Check ................................................................................. 65
Day Care Employees and Volunteers.................................................................. 65
Residential Child Care Employees or Foster and Adoptive Parents and Household
Members ......................................................................................................... 68
Florida .................................................................................................................... 68
FL – Abuse and Neglect History Check .................................................................. 68
Day Care or Residential Care Employees and Volunteers ..................................... 68
Foster or Adoptive Parents and Household Members .......................................... 70
FL – Criminal History Check .................................................................................. 71
Day Care Employees and Volunteers.................................................................. 71
Residential Child Care Employees or Foster and Adoptive Parents and Household
Members ......................................................................................................... 72
Georgia .................................................................................................................. 72
GA – Abuse and Neglect History Check ................................................................. 72
Day Care or Residential Care Employees and Volunteers ..................................... 72
Foster or Adoptive Parents and Household Members .......................................... 72
GA – Criminal History Check ................................................................................. 74
Day Care Employees and Volunteers.................................................................. 74

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ADOPTIVE PARENTS IN TEXAS

Residential Child Care Employees or Foster and Adoptive Parents and Household
Members ......................................................................................................... 74
Guam ..................................................................................................................... 75
GU – Abuse and Neglect History Check ................................................................. 75
GU – Criminal History Check ................................................................................. 76
Day Care Employees and Volunteers.................................................................. 76
Residential Child Care Employees or Foster and Adoptive Parents and Household
Members ......................................................................................................... 79
Hawaii .................................................................................................................... 80
HI – Abuse and Neglect History Check .................................................................. 80
HI – Criminal History Check .................................................................................. 81
Day Care Employees and Volunteers.................................................................. 81
Residential Child Care Employees or Foster and Adoptive Parents and Household
Members ......................................................................................................... 82
Idaho ..................................................................................................................... 82
ID – Abuse and Neglect History Check .................................................................. 82
ID – Criminal History Check .................................................................................. 84
Day Care Employees and Volunteers.................................................................. 84
Residential Child Care Employees or Foster and Adoptive Parents and Household
Members ......................................................................................................... 85
Illinois .................................................................................................................... 85
IL – Abuse and Neglect History Check ................................................................... 85
IL – Criminal History Check .................................................................................. 87
Day Care Employees and Volunteers.................................................................. 87
Residential Child Care Employees or Foster and Adoptive Parents and Household
Members ......................................................................................................... 91
Indiana .................................................................................................................. 91
IN – Abuse and Neglect History Check .................................................................. 91
Day Care or Residential Child Care Employees or Volunteers ............................... 91
Foster or Adoptive Parents and Household Members .......................................... 93

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ADOPTIVE PARENTS IN TEXAS

IN – Criminal History Check .................................................................................. 95

Day Care Employees and Volunteers.................................................................. 95
Residential Child Care Employees or Foster and Adoptive Parents and Household
Members ......................................................................................................... 96
Iowa ...................................................................................................................... 96
IA – Abuse and Neglect History Check .................................................................. 96
IA – Criminal History Check .................................................................................. 98
Day Care Employees and Volunteers.................................................................. 98
Residential Child Care Employees or Foster and Adoptive Parents and Household
Members ......................................................................................................... 98
Kansas ................................................................................................................... 98
KS – Abuse and Neglect History Check .................................................................. 98
KS – Criminal History Check ............................................................................... 100
Day Care Employees and Volunteers................................................................ 100
Residential Child Care Employees or Foster and Adoptive Parents and Household
Members ....................................................................................................... 101
Kentucky .............................................................................................................. 101
KY – Abuse and Neglect History Check ................................................................ 101
Day Care or Residential Care Employees and Volunteers ................................... 101
Foster or Adoptive Parents and Household Members ........................................ 104
KY – Criminal History Check ............................................................................... 105
Day Care Employees and Volunteers................................................................ 105
Residential Child Care Employees or Foster and Adoptive Parents and Household
Members ....................................................................................................... 107
Louisiana .............................................................................................................. 108
LA – Abuse and Neglect History Check ................................................................ 108
Day Care or Residential Care Employees and Volunteers ................................... 108
Foster or Adoptive Parents and Household Members ........................................ 110
LA – Criminal History Check................................................................................ 112
Day Care Employees and Volunteers................................................................ 112

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 OUT-OF-STATE RESOURCE GUIDE FOR CHILD CARE EMPLOYEES AND FOSTER AND
ADOPTIVE PARENTS IN TEXAS

Residential Child Care Employees or Foster and Adoptive Parents and Household
Members ....................................................................................................... 115
Maine ................................................................................................................... 115
ME – Abuse and Neglect History Check ............................................................... 115
Day Care or Residential Care Employees and Volunteers ................................... 115
Foster or Adoptive Parents and Household Members ........................................ 119
ME – Criminal History Check ............................................................................... 120
Day Care Employees and Volunteers................................................................ 120
Residential Child Care Employees or Foster and Adoptive Parents and Household
Members ....................................................................................................... 122
Maryland .............................................................................................................. 122
MD – Abuse and Neglect History Check ............................................................... 122
MD – Criminal History Check .............................................................................. 125
Day Care Employees and Volunteers................................................................ 125
Residential Child Care Employees or Foster and Adoptive Parents and Household
Members ....................................................................................................... 126
Massachusetts ...................................................................................................... 126
MA – Abuse and Neglect History Check ............................................................... 126
MA – Criminal History Check ............................................................................... 128
Day Care Employees and Volunteers................................................................ 128
Residential Child Care Employees or Foster and Adoptive Parents and Household
Members ....................................................................................................... 132
Michigan............................................................................................................... 132
MI – Abuse and Neglect History Check ................................................................ 132
Day Care or Residential Care Employees and Volunteers ................................... 132
Foster or Adoptive Parents and Household Members ........................................ 134
MI – Criminal History Check ............................................................................... 136
Day Care Employees and Volunteers................................................................ 136
Residential Child Care Employees or Foster and Adoptive Parents and Household
Members ....................................................................................................... 136

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Minnesota............................................................................................................. 137
MN – Abuse and Neglect History Check ............................................................... 137
Day Care or Residential Care Employees and Volunteers ................................... 137
Foster or Adoptive Parents and Household Members ........................................ 139
MN – Criminal History Check .............................................................................. 141
Day Care Employees and Volunteers................................................................ 141
Residential Child Care Employees or Foster and Adoptive Parents and Household
Members ....................................................................................................... 142
Mississippi ............................................................................................................ 142
MS – Abuse and Neglect History Check ............................................................... 142
Day Care or Residential Care Employees and Volunteers ................................... 142
Foster or Adoptive Parents and Household Members ........................................ 144
MS – Criminal History Check ............................................................................... 146
Day Care Employees and Volunteers................................................................ 146
Residential Child Care Employees or Foster and Adoptive Parents and Household
Members ....................................................................................................... 150
Missouri................................................................................................................ 150
MO – Abuse and Neglect History Check ............................................................... 150
Day Care or Residential Care Employees and Volunteers ................................... 150
Foster or Adoptive Parents and Household Members ........................................ 151
MO – Criminal History Check .............................................................................. 154
Day Care Employees and Volunteers................................................................ 154
Residential Child Care Employees or Foster and Adoptive Parents and Household
Members ....................................................................................................... 154
Montana ............................................................................................................... 154
MT – Abuse and Neglect History Check ............................................................... 154
MT – Criminal History Check ............................................................................... 157
Day Care Employees and Volunteers................................................................ 157
Residential Child Care Employees or Foster and Adoptive Parents and Household
Members ....................................................................................................... 157

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Nebraska .............................................................................................................. 157

NE – Abuse and Neglect History Check................................................................ 157
NE – Criminal History Check ............................................................................... 159
Day Care Employees and Volunteers................................................................ 159
Residential Child Care Employees or Foster and Adoptive Parents and Household
Members ....................................................................................................... 162
Nevada................................................................................................................. 163
NV – Abuse and Neglect History Check ............................................................... 163
Day Care or Residential Care Employees and Volunteers ................................... 163
Foster or Adoptive Parents and Household Members ........................................ 165
NV – Criminal History Check ............................................................................... 167
Day Care Employees and Volunteers................................................................ 167
Residential Child Care Employees or Foster and Adoptive Parents and Household
Members ....................................................................................................... 169
New Hampshire .................................................................................................... 169
NH – Abuse and Neglect History Check ............................................................... 169
Day Care or Residential Care Employees and Volunteers ................................... 169
Foster or Adoptive Parents and Household Members ........................................ 172
NH – Criminal History Check ............................................................................... 174
Day Care Employees and Volunteers................................................................ 174
Residential Child Care Employees or Foster and Adoptive Parents and Household
Members ....................................................................................................... 177
New Jersey ........................................................................................................... 177
NJ – Abuse and Neglect History Check ................................................................ 177
Day Care or Residential Care Employees and Volunteers ................................... 177
Foster or Adoptive Parents and Household Members ........................................ 181
NJ – Criminal History Check................................................................................ 184
Day Care Employees and Volunteers................................................................ 184
Residential Child Care Employees or Foster and Adoptive Parents and Household
Members ....................................................................................................... 184

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ADOPTIVE PARENTS IN TEXAS

New Mexico .......................................................................................................... 184

NM – Abuse and Neglect History Check ............................................................... 184
Day Care or Residential Care Employees and Volunteers ................................... 184
Foster or Adoptive Parents and Household Members ........................................ 186
NM – Criminal History Check .............................................................................. 188
Day Care Employees and Volunteers................................................................ 188
Residential Child Care Employees or Foster and Adoptive Parents and Household
Members ....................................................................................................... 190
New York ............................................................................................................. 191
NY – Abuse and Neglect History Check ............................................................... 191
Day Care or Residential Care Employees and Volunteers ................................... 191
Foster or Adoptive Parents and Household Members ........................................ 193
NY – Criminal History Check ............................................................................... 195
Day Care Employees and Volunteers................................................................ 195
Residential Child Care Employees or Foster and Adoptive Parents and Household
Members ....................................................................................................... 195
North Carolina ...................................................................................................... 195
NC – Abuse and Neglect History Check ............................................................... 195
Day Care or Residential Care Employees and Volunteers ................................... 195
Foster or Adoptive Parents and Household Members ........................................ 200
NC – Criminal History Check ............................................................................... 202
Day Care Employees and Volunteers................................................................ 202
Residential Child Care Employees or Foster and Adoptive Parents and Household
Members ....................................................................................................... 203
North Dakota ........................................................................................................ 203
ND – Abuse and Neglect History Check ............................................................... 203
ND – Criminal History Check ............................................................................... 205
Day Care Employees and Volunteers................................................................ 205
Residential Child Care Employees or Foster and Adoptive Parents and Household
Members ....................................................................................................... 208

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ADOPTIVE PARENTS IN TEXAS

Ohio ..................................................................................................................... 208

OH – Abuse and Neglect History Check ............................................................... 208
Day Care or Residential Care Employees and Volunteers ................................... 208
Foster or Adoptive Parents and Household Members ........................................ 211
OH – Criminal History Check............................................................................... 213
Day Care Employees and Volunteers................................................................ 213
Residential Child Care Employees or Foster and Adoptive Parents and Household
Members ....................................................................................................... 213
Oklahoma ............................................................................................................. 214
OK – Abuse and Neglect History Check ............................................................... 214
Day Care or Residential Care Employees and Volunteers ................................... 214
Foster or Adoptive Parents and Household Members ........................................ 215
OK – Criminal History Check ............................................................................... 215
Day Care Employees and Volunteers................................................................ 215
Residential Child Care Employees or Foster and Adoptive Parents and Household
Members ....................................................................................................... 215
Oregon ................................................................................................................. 216
OR – Abuse and Neglect History Check ............................................................... 216
OR – Criminal History Check ............................................................................... 218
Day Care Employees and Volunteers................................................................ 218
Residential Child Care Employees or Foster and Adoptive Parents and Household
Members ....................................................................................................... 218
Pennsylvania......................................................................................................... 218
PA – Abuse and Neglect History Check ................................................................ 218
PA – Criminal History Check ............................................................................... 221
Day Care Employees and Volunteers................................................................ 221
Residential Child Care Employees or Foster and Adoptive Parents and Household
Members ....................................................................................................... 223
Puerto Rico ........................................................................................................... 223
PR – Abuse and Neglect History Check ................................................................ 223

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ADOPTIVE PARENTS IN TEXAS

PR – Criminal History Check ............................................................................... 226

Day Care Employees and Volunteers................................................................ 226
Residential Child Care Employees or Foster and Adoptive Parents and Household
Members ....................................................................................................... 229
Rhode Island ........................................................................................................ 229
RI – Abuse and Neglect History Check ................................................................ 229
RI – Criminal History Check ................................................................................ 231
Day Care Employees and Volunteers................................................................ 231
Residential Child Care Employees or Foster and Adoptive Parents and Household
Members ....................................................................................................... 233
South Carolina ...................................................................................................... 233
SC – Abuse and Neglect History Check ................................................................ 233
Day Care or Residential Child Care Employees or Volunteers ............................. 233
Foster or Adoptive Parents and Household Members ........................................ 236
SC – Criminal History Check ............................................................................... 238
Day Care Employees and Volunteers................................................................ 238
Residential Child Care Employees or Foster and Adoptive Parents and Household
Members ....................................................................................................... 240
South Dakota ........................................................................................................ 240
SD – Abuse and Neglect History Check................................................................ 240
Day Care or Residential Child Care Employees or Volunteers ............................. 240
Foster or Adoptive Parents and Household Members ........................................ 243
SD – Criminal History Check ............................................................................... 244
Day Care Employees and Volunteers................................................................ 244
Residential Child Care Employees or Foster and Adoptive Parents and Household
Members ....................................................................................................... 247
Tennessee ............................................................................................................ 247
TN – Abuse and Neglect History Check ............................................................... 247
Day Care or Residential Care Employees and Volunteers ................................... 247
Foster or Adoptive Parents and Household Members ........................................ 248

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TN – Criminal History Check ............................................................................... 250

Day Care Employees and Volunteers................................................................ 250
Residential Child Care Employees or Foster and Adoptive Parents and Household
Members ....................................................................................................... 250
U.S. Virgin Islands................................................................................................. 251
USVI – Abuse and Neglect History Check ............................................................ 251
USVI – Criminal History Check ............................................................................ 252
Day Care Employees and Volunteers................................................................ 252
Residential Child Care Employees or Foster and Adoptive Parents and Household
Members ....................................................................................................... 255
Utah..................................................................................................................... 255
UT – Abuse and Neglect History Check ............................................................... 255
UT – Criminal History Check ............................................................................... 257
Day Care Employees and Volunteers................................................................ 257
Residential Child Care Employees or Foster and Adoptive Parents and Household
Members ....................................................................................................... 257
Vermont ............................................................................................................... 257
VT – Abuse and Neglect History Check ................................................................ 257
VT – Criminal History Check ............................................................................... 260
Day Care Employees and Volunteers................................................................ 260
Residential Child Care Employees or Foster and Adoptive Parents and Household
Members ....................................................................................................... 260
Virginia................................................................................................................. 260
VA – Abuse and Neglect History Check ................................................................ 260
VA – Criminal History Check ............................................................................... 263
Day Care Employees and Volunteers................................................................ 263
Residential Child Care Employees or Foster and Adoptive Parents and Household
Members ....................................................................................................... 266
Washington .......................................................................................................... 266
WA – Abuse and Neglect History Check ............................................................... 266

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WA – Criminal History Check .............................................................................. 268

Day Care Employees and Volunteers................................................................ 268
Residential Child Care Employees or Foster and Adoptive Parents and Household
Members ....................................................................................................... 270
West Virginia ........................................................................................................ 270
WV – Abuse and Neglect History Check ............................................................... 270
Day Care or Residential Care Employees and Volunteers ................................... 270
Foster or Adoptive Parents and Household Members ........................................ 272
WV – Criminal History Check .............................................................................. 274
Day Care Employees and Volunteers................................................................ 274
Residential Child Care Employees or Foster and Adoptive Parents and Household
Members ....................................................................................................... 275
Wisconsin ............................................................................................................. 275
WI – Abuse and Neglect History Check ............................................................... 275
WI – Criminal History Check ............................................................................... 276
Day Care Employees and Volunteers................................................................ 276
Residential Child Care Employees or Foster and Adoptive Parents and Household
Members ....................................................................................................... 278
Wyoming .............................................................................................................. 278
WY – Abuse and Neglect History Check ............................................................... 278
WY – Criminal History Check .............................................................................. 280
Day Care Employees and Volunteers................................................................ 280
Residential Child Care Employees or Foster and Adoptive Parents and Household
Members ....................................................................................................... 281
Fingerprinting Process for Out-of-State Checks ....................................................... 281
Local Law Enforcement ...................................................................................... 281
IdentoGO .......................................................................................................... 282

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Contact the CBCU to initiate your Out-of-State

background checks.

▪ Create a new email message with the Subject

line “OOS Check Needed”
▪ Include your full name and Social Security
▪ List the other states you have lived in within the
last five years
▪ Send the message to:
[email protected]

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Alabama

AL – ABUSE AND NEGLECT HISTORY CHECK

Alabama has the same process for child care and foster and adoptive purposes. Contact
the CBCU to start the background check process.

Exceptions:
❖ Minors in Child Care Operations: Alabama does not perform Abuse and
Neglect History Checks for minors in child care operations. If the person is
between the ages of 14 – 18 years old, no further action is required for this
check. Alabama does perform checks for people who are 14 years old and up in
foster and adoptive homes.

Follow the steps below to request an Abuse and Neglect History Check from
Alabama for Texas Child Care Regulation:

Initiate Request
▪ Create an email with the Subject line “Abuse and Neglect History Check Needed
from Alabama”
▪ Copy and paste the following text into the message and provide the following
information:
An AL Abuse and Neglect History Check is needed for the following person:

o Name:
o SSN:
o Current Mailing Address:
o Name and Date of Birth of current and former spouse(s):
• Name and DOB:
• Name and DOB:
• Name and DOB:
o Name and Date of Birth of each child in your family:
• Name and DOB:

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• Name and DOB:

• Name and DOB:
• Name and DOB:
• Name and DOB:
o Alabama counties in which you previously lived:

▪ Send the email to: [email protected]

Complete the Request Form – After the CBCU sends you the request form by postal
mail
▪ Sign and date the AL Child Abuse & Neglect Central Registry Clearance form in
blue or black ink in the presence of a witness
Note: If the person needing the background check is a minor in a
foster/adoptive home, a parent or guardian must sign and date the form below
the minor’s signature. The parent or guardian must also note his or her
relationship in parentheses, such as “(mom)” or “(legal guardian)”.
▪ Have the witness sign and date the request form in blue or black ink
▪ Make a copy of the request form
▪ Use the Additional Information form if all your information does not fit on the
request form (If extra form not needed, please disregard)

Submit the Request to AL

▪ Send the original request form, copy of the request form, and the Additional
Information form (if needed) by mail to:
State of Alabama DHR
Office of Child Protective Services
CA/N Central Registry
50 N Ripley Street
Montgomery, AL 36130

Confirm Submission of Request to the CBCU

▪ Copy and paste the following text into an email with the Subject line “AL Abuse
and Neglect History Request Submitted”:

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This message is to confirm that I have mailed the AL Abuse and Neglect
History request form to Alabama:

o Name:
o SSN:
o Date Mailed:

▪ Send the email confirming that the request has been mailed to Alabama to:
[email protected]

Note: Failing to notify the CBCU that you have submitted your background
check request to Alabama may result in your background check being closed due
to non-compliance.

Alabama sends the results to the CBCU by mail within several weeks. Please note that
there are delays with mail processing, so it may take longer for the CBCU to receive and
process the results.

Contact Information for Alabama Abuse and Neglect History

Website: AL Central Registry Clearance

Contact Information for the CBCU

If you have any questions about the background check process or information in this
guide, contact: [email protected]

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AL – CRIMINAL HISTORY CHECK

Day Care Employees and Volunteers
Alabama requires the submission of fingerprints to perform a Criminal History Check
and charges a $25 fee. Complete the request form and send it with your fingerprints
and payment to Alabama by mail.

Follow the steps below to request a Criminal History Check from Alabama for
Texas Child Care Regulation:

Complete the Request Form

▪ Fill in the fields of the AL Application to Review Alabama Criminal History Record
Information form as follows:
o Personal Information – Enter your personal identifying information
o Work Information
• Employer Name – Leave blank
• Employer Phone – Leave blank
• Contractor Name – Leave blank
• Contractor Phone – Leave blank
• State Agency – Enter “Texas Health and Human Services –CBCU”
• Agency Phone – Enter “512-438-5221”
• Work Email Address – Enter
“[email protected]”
• Job Role/Classification – Enter “Child Care Employee”
• Supervisor Name – Leave blank
• Select the following checkboxes:
✓ Completed Application signed by applicant and two
witnesses OR notarized
✓ The required copy of my valid photo identification
✓ A classifiable copy of my own fingerprints taken by an
authorized law enforcement agency as required
✓ Personal Requests Only: The required $25.00 administrative
fee
o Affidavit for Release Information

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• I hereby authorize the Alabama Law Enforcement Agency to

release any and all criminal history information to – Enter “Texas
Health and Human Services -CBCU P.O. Box 149030 Mail Code:
121-7 ATTN: Julianna Crighton Austin, TX 78714-9030”
▪ Print out the request form
▪ Sign page 1 of the request form either in the presence of:
o Two witnesses and enter the names and addresses of the witnesses on
the request form
-OR-
o A notary and have the notary sign the request form

Get Fingerprinted
▪ Schedule a fingerprinting appointment by either:
o Contacting a local law enforcement agency and explaining that you need
fingerprints to mail to AL for a Criminal History Check
o Visiting the IdentoGO Fingerprint Card webpage and scheduling an
appointment to get fingerprinted on two FD-258 cards
Note: See Fingerprinting Process for Out-of-State Checks for details.
You will submit one fingerprint card to Alabama and save one fingerprint
card in case your fingerprints are rejected the first time and you must
submit a second set of prints.
▪ Fill in the fields on the FD-258 fingerprint card as follows:
▪ Enter your name and personal identifying information, including height,
weight, and place of birth
▪ Signature of Person Fingerprinted – Enter your signature
Note: Your signature must be handwritten
▪ Reason Fingerprinted – Enter “TX Child Care Regulation”

Prepare ID and Payment

▪ Make a copy of your driver’s license, state-issued ID, or passport (or other
acceptable form of ID as listed on Appendix B of the request form
▪ Purchase a cashier’s check or money order in the amount of $25 made payable
to: Criminal Records & Identification Unit

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Submit Request to AL
▪ Compile the following items:
o Page 1 of the request form
o Fingerprint card
o Copy of your ID
o Payment
▪ Send all above items by mail to:
Alabama Law Enforcement Agency
Criminal Records and Identification Unit
ATTN: Background Checks
P.O. Box 1511
Montgomery, AL 36102-1511

Confirm Submission of Request to the CBCU

▪ Copy and paste the following text into an email with the Subject line “AL Criminal
History Request Submitted”:
This message is to confirm that I have mailed the AL Criminal History request
form, fingerprint card, copy of ID, and payment to Alabama:

o Name:
o SSN:
o Date Mailed:

▪ Send the email confirming that the request has been mailed to Alabama to:
[email protected]

Note: Failing to notify the CBCU that you have submitted your background
check request to Alabama may result in your background check being closed due
to non-compliance.

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Alabama sends the results to the CBCU by mail within several weeks. Please note that
there are delays with mail processing, so it may take longer for the CBCU to receive and
process the results.

Contact Information for Alabama Criminal History

Website: Alabama Law Enforcement Agency

Contact Information for the CBCU

If you have any questions about the background check process or information in this
guide, contact: [email protected]

Residential Child Care Employees or Foster and Adoptive Parents

and Household Members
An Out-of-State Criminal History Check is not required for people in these roles. No
further action is needed.

Alaska

AK – ABUSE AND NEGLECT HISTORY CHECK

Alaska has the same process for child care and foster and adoptive purposes. Complete
the request form and send it to the CBCU by email or fax.

Exceptions:
❖ Minors Under Age 16: Alaska does not perform Abuse and Neglect History
Checks for people under the age of 16. If the person is between the ages of 14 –
15 years old, no further action is required for this particular check.

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Follow the steps below to request an Abuse and Neglect History Check from
Alaska for Texas Child Care Regulation:

Complete the Request Form

▪ Fill inthe fields of the AK Clearance Form as follows:
o Enter your personal identifying information and current address
o Household Name – Enter your last name
o Residency – Enter the number of years and months you were an Alaska
resident and the number of years and months you physically lived in
Alaska
o Please list your previous residence for the last ten (10) years. – List your
previous residences for the last ten years and attach an additional page, if
necessary
o Answer the questions about previous child care licensure, child abuse or
neglect investigations, and health and behavioral problems. If you answer
Yes to any question, attach a document and provide an explanation in
response to the question.
o Leave page 2 blank
▪ Print out the request form
▪ Sign on the Household Member Signature line and date it
Note: Your signature must be handwritten.

Send Request Form to the CBCU

▪ Return the request form to the CBCU by either:
o Scanning it and sending it as a PDF attachment by email (preferred) with
the Subject line “Abuse and Neglect History Request for Alaska” to
[email protected]
Note: Do not send us links to documents saved to cloud storage (such as
a Google Drive folder) as we are unable to access these documents due to
our network security.
-OR-
o Faxing it and entering “Abuse and Neglect History Request for Alaska” on
the cover sheet to 512-406-0503

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Alaska sends the results to the CBCU by email within 30 days.

Contact Information for Alaska Abuse and Neglect History

Website: Alaska Office of Children's Services

Contact Information for the CBCU

If you have any questions about the background check process or information in this
guide, contact: [email protected]

AK – CRIMINAL HISTORY CHECK

Day Care Employees and Volunteers
Alaska performs name-based Criminal History Checks for child care purposes and
charges a $20 fee. Contact the CBCU to start the background check process.

Follow the steps below to request a Criminal History Check from Alaska for
Texas Child Care Regulation:

Initiate Request – Contact the CBCU to initiate the request

▪ Create an email with the Subject line “Criminal History Check Needed from
Alaska”
▪ Copy and paste the following text into the message and provide the following
information:
An AK Criminal History Check is needed for the following person:

o Name:
o SSN:

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▪ Send the email to: [email protected]

Complete the Request Form – After the CBCU sends you the request form by email
▪ Print out the attached AK Request for Criminal Justice Information form
▪ Sign and date the form in the Subject Name box
▪ Sign and date the bottom of page 1
Note: Your signature must be handwritten

Submit Request to AK
▪ Write a check or money order in the amount of $20 made payable to:
State of Alaska
▪ Send the request form and payment by mail to:
Criminal Records and Identification Bureau
5700 E. Tudor Road
Anchorage, AK 99507

Confirm Submission of Request to the CBCU

▪ Copy and paste the following text into an email with the Subject line “AK Criminal
History Request Submitted”:
This message is to confirm that I have mailed the AK Criminal History request
form and payment to Alaska:

o Name:
o SSN:
o Date Mailed:

▪ Send the email confirming that the request has been mailed to Alaska to:
[email protected]

Note: Failing to notify the CBCU that you have submitted your background
check request to Alaska may result in your background check being closed due to
non-compliance.

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Alaska sends the results to the CBCU by fax within a couple of weeks.

Contact Information for Alaska Criminal History

Website: Alaska Background Check Requests

Contact Information for the CBCU

If you have any questions about the background check process or information in this
guide, contact: [email protected]

Residential Child Care Employees or Foster and Adoptive Parents

and Household Members
An Out-of-State Criminal History Check is not required for people in these roles. No
further action is needed.

American Samoa

AS – ABUSE AND NEGLECT HISTORY CHECK

American Samoa has the same process for child care and foster and adoptive purposes.
Contact the CBCU to start the background check process.

Follow the steps below to request an Abuse and Neglect History Check from
American Samoa for Texas Child Care Regulation:

Initiate Request – Contact the CBCU to initiate the request

▪ Create an email with the Subject line “Abuse and Neglect History Check Needed
from American Samoa”

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▪ Copy and paste the following text into the message and provide the following
information:
An AS Abuse and Neglect History Check is needed for the following person:

o Name:
o SSN:

▪ Send the email to: [email protected]

American Samoa sends the results to the CBCU within several weeks.

Contact Information for American Samoa Abuse and Neglect History

American Samoa Child Care Division

Email: [email protected]

Contact Information for the CBCU

If you have any questions about the background check process or information in this
guide, contact: [email protected]

AS – CRIMINAL HISTORY CHECK

Day Care Employees and Volunteers
American Samoa performs name-based Criminal History Checks for child care purposes
and requires the CBCU to submit the request. Contact the CBCU to start the background
check process.

Follow the steps below to request a Criminal History Check from American
Samoa for Texas Child Care Regulation:

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Initiate Request – Contact the CBCU to initiate the request

▪ Create an email with the Subject line “Criminal History Check Needed from
American Samoa”
▪ Copy and paste the following text into the message and provide the following
information:
An AS Criminal History Check is needed for the following person:

o Name:
o SSN:

▪ Send the email to: [email protected]

American Samoa sends the results to the CBCU by email within several weeks.

Contact Information for American Samoa Criminal History

Department of Public Safety

Phone: 684-633-1111

Contact Information for the CBCU

If you have any questions about the background check process or information in this
guide, contact: [email protected]

Residential Child Care Employees or Foster and Adoptive Parents

and Household Members
An Out-of-State Criminal History Check is not required for people in these roles. No
further action is needed.

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Arizona

AZ – ABUSE AND NEGLECT HISTORY CHECK

Day Care or Residential Child Care Employees and Volunteers
Arizona requires the CBCU to submit the request for child care employees and
volunteers. Complete the request form and send it to the CBCU by email or fax.

Exceptions:
❖ Minors: Arizona does not perform Abuse and Neglect History Checks for minors.
If the person is between the ages of 14 – 17 years old, no further action is
required for this particular check.

Follow the steps below to request an Abuse and Neglect History Check from
Arizona for Texas Child Care Regulation:

Complete the Request Form

▪ Fill in the fields of the AZ Direct Service Central Registry Clearance Form
electronically as follows:
o Name of Requesting Agency – Enter “Texas Health and Human Services –
CBCU”
Note: Do NOT list the child care operation as the Requesting Agency
o Requesting Agency Email Address – Enter
“[email protected]”
o Mailing Address – Enter “P.O. Box 149030 Mail Code: 121-7 ATTN:
Julianna Crighton Austin, TX 78714-9030”
o Applicant/Employee’s Name – Enter your last name, first name, and
middle initial
o Soc Sec No – Enter your SSN without dashes
o Date of Birth – Enter your DOB as mm/dd/yy
o Other Names Used – Enter all alternate names you have used
o Fingerprint Clearance Card or Application No – Leave blank
o Applicant/Employee’s Address – Enter your current address

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o Select the appropriate checkbox based on your role at the operation:

• New Hire – For child care employees
• Volunteer – For child care volunteers
o Applicant/Employee Email – Enter your email address
o Position – Enter your role at the child care operation
o Date Employed – Enter your date of hire or date you began to volunteer
o Solicitation No – Leave blank
o Contract/Extension No – Leave blank
o Tracking No – Leave blank
o Education – Leave blank
▪ Answer the questions in the middle of the request form regarding whether you
have been investigated for child abuse or neglect in Arizona
▪ Print out the form and sign and date it
Note: The request form must be signed by hand or Arizona will reject it

Submit Request to the CBCU

▪ Send the request form to the CBCU by either:
o Scanning it and sending it as a PDF attachment by email (preferred) with
the Subject line “Abuse and Neglect History Request for Arizona” to
[email protected]
Note: Do not send us links to documents saved to cloud storage (such as
a Google Drive folder) as we are unable to access these documents due to
our network security.
-OR-
o Faxing it and entering “Abuse and Neglect History Request for Arizona” on
the cover sheet to 512-406-0503

Arizona sends the results to the CBCU by email within a couple of weeks.

Contact Information for Arizona Abuse and Neglect History

Website: AZ Request DCS Information

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Contact Information for the CBCU

If you have any questions about the background check process or information in this
guide, contact: [email protected]

Foster or Adoptive Parents and Household Members

Arizona requires the CBCU to submit the request for foster and adoptive purposes.
Contact the CBCU to start the background check process.

Exceptions:
❖ Minors: Arizona does not perform Abuse and Neglect History Checks for minors.
If the person is between the ages of 14 – 17 years old, no further action is
required for this check.

Follow the steps below to request an Abuse and Neglect History Check from
Arizona for Texas Child Care Regulation:

Initiate Request – Contact the CBCU to initiate the request

▪ Create an email with the Subject line “Abuse and Neglect History Check Needed
from Arizona”
▪ Copy and paste the following text into the message and provide the following
information:
An AZ Abuse and Neglect History Check is needed for the following person:

o Name:
o SSN:

▪ Send the email to: [email protected]

Complete the Request Form – After the CBCU sends you the request form by email

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▪ Fill in the fields of the attached AZ Adoptive Families Central Registry Records
Clearance form as follows:
o Enter the name of each child in the home
o Enter the date of birth of each child in the home
▪ Print out the request form and have each adult listed on the form sign and date
it
Note: The request form must be signed by hand or Arizona will reject it

Submit Request to the CBCU

▪ Return the request form to the CBCU by either:
o Scanning it and sending it as a PDF attachment by email (preferred) with
the Subject line “Abuse and Neglect History Request for Arizona” to
[email protected]
Note: Do not send us links to documents saved to cloud storage (such as
a Google Drive folder) as we are unable to access these documents due to
our network security.
-OR-
o Faxing it and entering “Abuse and Neglect History Request for Arizona” on
the cover sheet to 512-406-0503

Arizona sends the results to the CBCU by email within a couple of weeks.

Contact Information for Arizona Abuse and Neglect History

Website: AZ Request DCS Information

Contact Information for the CBCU

If you have any questions about the background check process or information in this
guide, contact: [email protected]

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AZ – CRIMINAL HISTORY CHECK

Day Care Employees and Volunteers
The Arizona Department of Public Safety does not process Criminal History Checks for
employment purposes.
The CBCU automatically closes these background checks in our system so no
further action is required.

Residential Child Care Employees and Volunteers or Foster and

Adoptive Parents or Household Members
An Out-of-State Criminal History Check is not required for people in these roles. No
further action is needed.

Arkansas

AR – ABUSE AND NEGLECT HISTORY CHECK

Arkansas has the same process for child care and foster and adoptive purposes and
does not charge a fee. Contact the CBCU to start the background check process.

Follow the steps below to request an Abuse and Neglect History Check from
Arkansas for Texas Child Care Regulation:

Initiate Request – Contact the CBCU to initiate the request

▪ Create an email with the Subject line “Abuse and Neglect History Check Needed
from Arkansas”
▪ Copy and paste the following text into the message and provide the following
information:
An AR Abuse and Neglect History Check is needed for the following person:

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o Name:
o SSN:

▪ Send the email to: [email protected]

Complete the Request Form – After the CBCU sends you the request form by email
▪ Fill in the fields of the AR Request for Child Maltreatment Central Registry Check
request form as follows:
o Present Address – Enter your current address and the month and year you
moved in to that residence
o Previous Addresses (from the last six years) – Enter your previous
addresses and month and year you moved in and out of each residence
o Cities and States of Employment (outside of Arkansas) for last six years –
Enter the cities and states outside Arkansas in which you have worked
and month and year you began and ended working in that city
o Children – Enter the full name, DOB and age, relationship, and SSN (if
known) for all children currently in your home and all biological children
(even if they do not reside in your home)
▪ Print out the request form and sign it in the presence of a notary. (The notary
can strike out the Arkansas information in that section of the form)
▪ Have the notary sign and stamp the request form
Note: Arkansas does NOT charge a fee for background checks submitted by the
CBCU. Do not send a payment.

Submit Request to the CBCU

▪ Return the request form to the CBCU by either:
o Scanning it and sending it as a PDF attachment by email (preferred) with
the Subject line “Abuse and Neglect History Request for Arkansas” to
[email protected]
Note: Do not send us links to documents saved to cloud storage (such as
a Google Drive folder) as we are unable to access these documents due to
our network security.
-OR-
o Faxing it and entering “Abuse and Neglect History Request for Arkansas”
on the cover sheet to 512-406-0503

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Arkansas sends the results to the CBCU by email within a couple of weeks.

Contact Information for Arkansas Abuse and Neglect History

Website: AR DHS Child Care Licensing

Contact Information for the CBCU

If you have any questions about the background check process or information in this
guide, contact: [email protected]

AR – CRIMINAL HISTORY CHECK

Day Care Employees and Volunteers
Arkansas performs name-based Criminal History Checks for child care purposes and
charges a $25 fee. Complete the request form and send it to Arkansas by mail.

Follow the steps below to request a Criminal History Check from Arkansas for
Texas Child Care Regulation:

Complete the Request Form

▪ Fill in the fields of the AR Criminal History Check Request Form as follows:
o Enter your personal identifying information including your state of birth,
driver’s license number, physical and mailing address
o Release to – Enter “Texas Health and Human Services –CBCU ATTN:
Julianna Crighton”
Note: Do NOT enter the child care operation’s information, as the CBCU
must be listed as the Requesting Agency
o Mailing Address – Enter “P.O. Box 149030 Mail Code: 121-7”
o City – Enter “Austin”

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o State – Enter “TX”

o Zip Code – Enter “78714-9030”
o Daytime Phone # – Enter “512-438-5221”
▪ Print out the request form and sign and date it in the presence of a notary
▪ Have the notary sign and stamp the form

Submit Request to AR
▪ Write a check or money order in the amount of $25 made payable to:
Arkansas State Police
▪ Address an empty stamped envelope to:
Texas Health and Human Services –CBCU
P.O. Box 149030 Mail Code: 121-7 ATTN: JCrighton
Austin, TX 78714-9030
▪ Send the request form, payment, and Texas-addressed envelope by mail to:
Arkansas State Police
Identification Bureau
1 State Police Plaza Drive
Little Rock, AR 72209

Confirm Submission of Request to the CBCU

▪ Copy and paste the following text into an email with the Subject line “AR
Criminal History Request Submitted”:
This message is to confirm that I have mailed the AR Criminal History request
form, payment, and Texas-addressed envelope to Arkansas:

o Name:
o SSN:
o Date Mailed:

▪ Send the email confirming that the request has been mailed to Arkansas to:
[email protected]

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Note: Failing to notify the CBCU that you have submitted your background
check request to Arkansas may result in your background check being closed due
to non-compliance.

Arkansas sends the results to the CBCU by mail within several weeks. Please note that
there are delays with mail processing, so it may take longer for the CBCU to receive and
process the results.

Contact Information for Arkansas Criminal History

Website: AR Criminal Background Check System

Contact Information for the CBCU

If you have any questions about the background check process or information in this
guide, contact: [email protected]

Residential Child Care Employees or Foster and Adoptive Parents

and Household Members
An Out-of-State Criminal History Check is not required for people in these roles. No
further action is needed.

California

CA – ABUSE AND NEGLECT HISTORY CHECK

Day Care or Residential Child Care Employees or Volunteers
California currently does not have a process to provide background checks for child care
employees and volunteers in other states.

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The CBCU automatically closes these background checks in our system so no

further action is required.

Foster or Adoptive Parents and Household Members

California requires the request for foster and adoptive purposes to be submitted by the
Child Placing Agency (CPA). Complete the request form and send it to the CPA by email.

Exceptions:
❖ Minors: California does not perform Abuse and Neglect History Checks for
minors in a foster/adoptive home. If the person is between the ages of 14 – 17
years old, no further action is required for this check.
❖ Visitors: California does not perform checks for visitors of a foster/adoptive
home. If the person is in the role of a visitor, no further action is required.

Follow the steps below to request an Abuse and Neglect History Check from
California for Texas Child Care Regulation:

Initiate Request
▪ Fill in the fields of the CA Child Abuse Central Index Inquiry Request for Out-of-
State Foster Care & Adoption Agencies form as follows:
o Inquiry Type – Select the appropriate checkbox based on your role:
• Foster Parent
• Adoptive Parent
• Adult Resident of Foster Care or Adoptive Home
o Requesting Agency Information – Leave blank
o Inquiry Subject Information – Enter your personal identifying
information
▪ Send the request form to the Child Placing Agency by email

Confirm Submission of Request to the CBCU

▪ Copy and paste the following text into an email with the Subject line “CA Abuse
and Neglect History Request Submitted”:

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This message is to confirm that I have submitted the CA Abuse and Neglect
History request form to the Child Placing Agency (CPA):

o Name:
o SSN:
o Date Submitted to CPA:

▪ Send the email confirming that the request has been submitted to the CPA to:
[email protected]

Note: Failing to notify the CBCU that you have submitted your background
check request to California may result in your background check being closed
due to non-compliance.

The Child Placing Agency:

Submit Request to CA
▪ Fills in the fields of the Requesting Agency Information section of the
request form with the CPA contact details
▪ Prints out the request form and signs and dates it on the Signature of Agency
Representative line
▪ Writes a check or money order in the amount of $15 made payable to: California
Department of Justice
▪ Sends the request form and payment by mail to:
Department of Justice, BCIA – Child Protection Program
P.O. Box 903387
Sacramento, CA 94203-3870

Confirm Submission of Request to the CBCU

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▪ Copies and pastes the following text into an email with the Subject line “CA
Abuse and Neglect History Request Submitted”:
This message is to confirm that I have mailed the CA Abuse and Neglect
History request form to California for the following people:

o Name:
o SSN:
o Date Mailed:

▪ Send the email confirming that the request has been mailed to Alabama to:
[email protected]

Send Results to the CBCU – After California sends the results to the CPA
▪ Forward a copy of the results to the CBCU by either:
o Scanning them and sending as a PDF attachment by email (preferred)
with the Subject line “Abuse and Neglect History Results for California” to
[email protected]
Note: Do not send us links to documents saved to cloud storage (such as
a Google Drive folder) as we are unable to access these documents due to
our network security.
-OR-
o Faxing it and entering “Abuse and Neglect History Results for California”
on the cover sheet to 512-406-0503

Note: Failing to notify the CBCU that you have submitted your background
check request to California may result in your background check being closed
due to non-compliance.

California sends the results to the CPA in approximately two months.

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Contact Information for California Abuse and Neglect History

Website: California Out-of-State Foster & Adoption Agencies

Contact Information for the CBCU

If you have any questions about the background check process or information in this
guide, contact: [email protected]

CA – CRIMINAL HISTORY CHECK

Day Care Employees and Volunteers
California currently does not have a process to provide Criminal History Checks for child
care employees and volunteers in other states.
The CBCU automatically closes these background checks in our system so no
further action is required.

Residential Child Care Employees or Foster and Adoptive Parents

and Household Members
An Out-of-State Criminal History Check is not required for people in these roles. No
further action is needed.

Colorado

CO – ABUSE AND NEGLECT HISTORY CHECK

Colorado has the same process for child care and foster and adoptive purposes through
an online portal and charges a $35 fee. Submit a request and payment to Colorado in
the online portal.

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Follow the steps below to request an Abuse and Neglect History Check from
Colorado for Texas Child Care Regulation:

Submit Request in the CO Portal – Complete the request, upload a copy of your ID,
and pay the fee online:
▪ Pull out a credit card or checkbook as Colorado charges a $35 fee
▪ Make a copy -or use your cell phone to take a photo -of an official form of
identification. Scan the copy of your ID or send the photo to yourself by email
and save it to a folder on your computer. Colorado accepts the following forms of
identification:
o Driver’s License
o Passport
o State-Issued ID Card
o Military ID
o Social Security Card
o Birth Certificate
▪ Go to the Colorado Portal online using Google Chrome
Note: The portal is not accessible on mobile devices, such as a cell phone.
o Click the Get Started button – You must enter all your information in one
sitting
o Section A –
• Select the radio button for Individual
• Click the Next button
• Select the checkbox indicating I certify that all applicants have
downloaded and completed the authorization form. I understand that all
persons to be checked must print and sign the forms, and that the form
must be retained for records.
• Requestor’s Details – Enter your personal information
• Select the Reason for your Request – Select the appropriate radio
button based on your role:
o Adoption – For adoptive parents and household members
o Foster Care – For foster parents and household members
o Employment – For child care employees and household
members living in a home-based child care operation
o Volunteer – For child care volunteers
• Identity Verification Documentation
o Click the New Attachment button

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o Click the Upload Files button and locate the copy or photo
of your ID saved to a folder on your computer and double-
click the file -or drag and drop the copy of your ID to the
Upload Document pop-up window
o Click Done
o Document Type – Select the option that matches the type of
ID
o Click the Save button
o Click the Next button
o Section B –
• Click the New button
• Enter your first name, full middle name, and last name
• Does this person have a Social Security Number? – Select the Yes
or No radio button.
o If Yes, enter your Social Security Number without dashes.
• Has this person ever used a different name than the one entered
above (including maiden name, middle name, etc.)? – Select the
Yes or No radio button.
o If Yes, select the checkbox for I certify that all Alias
information provided for this applicant will be entered on the
Previous Address/Alias Section of this application.
• Enter your date of birth, gender, race/ethnicity, and phone number
• Current Address – Enter your address
• Click the radio button for Note: 10 years of residence history is
required
• Is this person currently married? – Select Yes or No
• Does this person have any children (including living and deceased
adult children, step children, etc.? – Select Yes or No
o If Yes, select the Number of Children
• Has this person ever had guardianship that are not your own
biological children (e.g., foster children)? – Select Yes or No
o If Yes, select the No. of Children
• Has this person ever lived in a home with any other children not
referenced above? – Select Yes or No
o If Yes, select the Number of Children
• Select the checkbox for I certify that I must list all of the children
as family members along with any parents of child or former
spouses.

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• Select the checkbox for I certify that this is the information

provided by the person to be checked and I have signed permission
from this applicant to submit their information.
• Click the Save button
• Click Next
• Family Members –
o Click the New button to enter information for each family
member and click Save. Repeat this process for all family
members.
o Click the Next button when all family members have been
entered -or if there are no family members to enter.
o Section C –
• Previous Address/Alias –
o Click the New button and select Alias from the Type
dropdown menu to enter any previous names you have used
-then click Save. Repeat this process for each previous
name.
o Click the New button and select Previous Address from the
Type dropdown menu to enter all previous addresses in
which you have lived within the last ten years. Enter the
approximate date you moved in and out of each residence -
then click Save. Repeat this process for each previous
address.
o Click the Next button when all previous aliases and
addresses have been entered.
o Section D: Authorizations/Acknowledgements
• Select the Yes checkbox indicating I certify that all information is
correct, and I authorize permission to run the background check.
•
Click on the Signature field
•
Type your name in the Signature field
•
Use your mouse to sign your name in the signature box and click
Save
• Click the Next button
o Summary –
• Review all information to ensure it is correct. Select Edit to make
any changes.
• Scroll down to the bottom of the page and click Print PDF to print
or save the file for your records.
• Click the Next button

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o Payment –
• Select the radio button for Pay with Credit Card OR eCheck
Online
• Click the Submit & Proceed to Payment button and enter your
credit card or checking information in the new browser

Confirm Submission of Request to the CBCU

▪ Copy and paste the following text into an email with the Subject line “CO Abuse
and Neglect History Request Submitted”:
This message is to confirm that I have submitted the CO Abuse and Neglect
History request online:

o Name:
o SSN:
o Date Submitted:

▪ Send the email confirming that the Colorado request has been submitted online
to: [email protected]

Note: Failing to notify the CBCU that you have submitted your background
check request to Colorado may result in your background check being closed due
to non-compliance.

Submit Results to the CBCU – After Colorado provides the results to you by email:
▪ Save or print your CO Abuse and Neglect History results and send them to the
CBCU by either:
o Forwarding the email -or scanning it and sending it as a PDF attachment
by email -with the Subject line “CO Abuse and Neglect History Results” to
[email protected]
Note: Do not send us links to documents saved to cloud storage (such as
a Google Drive folder) as we are unable to access these documents due to
our network security.
-OR-

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o Faxing it and entering “CO Abuse and Neglect History Results” on the
cover sheet to 512-406-0503

Contact Information for Colorado Abuse and Neglect History

Website: Colorado Department of Human Services Background Checks

Contact Information for the CBCU

If you have any questions about the background check process or information in this
guide, contact: [email protected]

CO – CRIMINAL HISTORY CHECK

Day Care Employees and Volunteers
The CBCU does not require a separate Criminal History Check from Colorado due to this
state’s participation in the National Fingerprint File (NFF).
The CBCU automatically closes these background checks in our system so no
further action is required.

Residential Child Care Employees or Foster and Adoptive Parents

and Household Members
An Out-of-State Criminal History Check is not required for people in these roles. No
further action is needed.

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Commonwealth of Northern Mariana Islands

CNMI – ABUSE AND NEGLECT HISTORY CHECK

The Commonwealth of the Northern Mariana Islands (CNMI) does not have a Central
Registry of Abuse and Neglect History records.
The CBCU automatically closes these background checks in our system so no
further action is required.

CNMI – CRIMINAL HISTORY CHECK

Day Care Employees and Volunteers
The Commonwealth of Northern Mariana Islands performs a name-based Criminal
History Check for child care purposes and charges a $25 fee. The CBCU must submit
the request along with a copy of a photo ID. Contact the CBCU to start the background
check process and pay the fee to CNMI.

Follow the steps below to request a Criminal History Check from the
Commonwealth of Northern Mariana Islands for Texas Child Care Regulation:

Initiate Request – Contact the CBCU to initiate the request

▪ Make a copy or take a photo of your driver’s license, state-issued ID, or passport
▪ Create an email with the Subject line “Abuse and Neglect History Check Needed
from CNMI”
▪ Copy and paste the following text into the message and provide the following
information:
A CNMI Criminal History Check is needed for the following person:

o Name:
o SSN:
I have attached a copy of my ID.

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▪ Attach a copy of your ID and send the email to:

[email protected]
Note: Do not send us links to documents saved to cloud storage (such as a
Google Drive folder) as we are unable to access these documents due to our
network security.

Pay the Fee – After the CBCU sends you an email notification to pay the fee
▪ Call the CNMI Accounting Department at 670-236-9790 (Open from 8:00 a.m.
to 2:00 p.m., CNMI time zone)
▪ Explain that your Criminal History request has been submitted by Texas
Health and Human Services -CBCU and that you need to pay the fee
Note: CNMI may send you a payment slip by email after the CBCU submits
your request form.
▪ Pay the $25 fee using a debit or credit card

Confirm Submission of Request to the CBCU

▪ Copy and paste the following text into an email and provide the following
information:
This message is to confirm that I have paid the fee for the CNMI Criminal
History Check by phone

o Name:
o SSN:
o Date Fee Paid:

o Send the email confirming that the fee has been paid to:
[email protected]

CNMI sends the results to the CBCU by email within several weeks.

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Contact Information for CNMI Criminal History

Website: CNMI Judiciary

Accounting Department: 670-236-9790
Phone: 670-236-9766

Contact Information for the CBCU

If you have any questions about the background check process or information in this
guide, contact: [email protected]

Residential Child Care Employees or Foster and Adoptive Parents

and Household Members
An Out-of-State Criminal History Check is not required for people in these roles. No
further action is needed.

Connecticut

CT – ABUSE AND NEGLECT HISTORY CHECK

Day Care or Residential Care Employees and Volunteers
Connecticut requires the CBCU to submit the request for child care employees and
volunteers. Complete the request form and send it to the CBCU by email or fax.

Follow the steps below to request an Abuse and Neglect History Check from
Connecticut for Texas Child Care Regulation:

Complete the Request Form

▪ Fill in the fields of the CT Authorization for Release of Information for DCF CPS
Search for Child Care form as follows.

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Note: Do not leave any blank spaces. If something does not apply, enter “N/A”.
If you need to attach an additional document to list your information, check the
appropriate checkbox and add an additional document:
o Applicant Name – Enter your name on the top line
o Select the checkbox for Day Care
o Name of Agency – Enter “Texas Health and Human Services –CBCU”
o Attention – Enter “Julianna Crighton”
o Address – Enter “P.O. Box 149030 Mail Code: 121-7”
o City – Enter “Austin”
o State – Enter “TX”
o Zip – Enter “78714”
o Enter your personal identifying information
o Applicant Address – Enter your current address and the number of years
and months you have lived at that residence
o List All Previous Applicant Addresses for the Last Five Years – Enter all
previous addresses within the last five years and the approximate month
and year that you moved into and out of each address.
Note: There cannot be any gaps in the dates of residence.
o Other Names I Have Used – Enter any alternate name, DOB, and SSN you
have used. If you have not alternate names, enter “N/A”.
o Names of ALL Children -biological/step (Including adult children in or out
of the home) – Enter the full name, date of birth, and select the gender
for each of your children (in or out of the home)
▪ Sign and date the request form by either:
o Entering an electronic signature (see How to Electronically Sign
Documents without Printing and Scanning Them)
o Printing out the request form and signing by hand

Submit the Request to the CBCU

▪ Send the request form to the CBCU by either:
o Scanning it and sending it as a PDF attachment by email (preferred) with
the Subject line “Abuse and Neglect History Request for Connecticut” to
[email protected]
Note: Do not send us links to documents saved to cloud storage (such as
a Google Drive folder) as we are unable to access these documents due to
our network security.
-OR-

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o Faxing it and entering “Abuse and Neglect History Request for

Connecticut” on the cover sheet to 512-406-0503

Connecticut sends the results to the CBCU by email within a couple of weeks.

Contact Information for Connecticut Abuse and Neglect History

Website: CT Background Checks

Contact Information for the CBCU

If you have any questions about the background check process or information in this
guide, contact: [email protected]

Foster or Adoptive Parents and Household Members

Connecticut requires the CBCU or Child Placing Agency to submit the request for foster
and adoptive purposes. Complete the request form and send it to the CBCU by email or
fax.

Follow the steps below to request an Abuse and Neglect History Check from
Connecticut for Texas Child Care Regulation:

Complete the Request Form

▪ Fill in the fields of the CT Authorization for Release of Information for Foster Care
or Adoption DCF CPS Search form as follows.
Note: Do not leave any blank spaces. If something does not apply, enter “N/A”.
If you need to attach an additional document to list your information, check the
appropriate checkbox and add an additional document:
o Applicant Name – Enter your name on the top line
o Name of Agency – Enter “Texas Health and Human Services –CBCU”
o Agency Address – Enter “P.O. Box 149030 Mail Code: 121-7 ATTN:
JCrighton”

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o City – Enter “Austin”

o State – Enter “TX”
o Zip – Enter “78714”
o Enter your personal identifying information
o Applicant Address – Enter your current address and the number of years
and months you have lived at that residence
o List All Previous Applicant Addresses for the Last Five Years – Enter all
previous addresses within the last five years and the approximate month
and year that you moved into and out of each address.
Note: There cannot be any gaps in the dates of residence.
o Other Names I Have Used – Enter any alternate name, DOB, and SSN you
have used. If you have not alternate names, enter “N/A”.
o Names of ALL Children -biological/step (Including adult children in or out
of the home) – Enter the full name, date of birth, and select the gender
for each of your children (in or out of the home)
▪ Sign and date the request form by either:
o Entering an electronic signature (see How to Electronically Sign
Documents without Printing and Scanning Them)
o Printing out the request form and writing your signature

Submit the Request to the CBCU

▪ Send the request form to the CBCU by either:
o Scanning it and sending it as a PDF attachment by email (preferred) with
the Subject line “Abuse and Neglect History Request for Connecticut” to
[email protected]
Note: Do not send us links to documents saved to cloud storage (such as
a Google Drive folder) as we are unable to access these documents due to
our network security.
-OR-
o Faxing it and entering “Abuse and Neglect History Request for
Connecticut” on the cover sheet to 512-406-0503

Connecticut sends the results to the CBCU by email within a couple of weeks.

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Contact Information for Connecticut Abuse and Neglect History

Website: CT Background Checks

Contact Information for the CBCU

If you have any questions about the background check process or information in this
guide, contact: [email protected]

CT – CRIMINAL HISTORY CHECK

Day Care Employees and Volunteers
The CBCU does not require a separate Criminal History Check from Connecticut due to
this state’s participation in the National Fingerprint File (NFF).
The CBCU automatically closes these background checks in our system so no
further action is required.

Residential Child Care Employees or Foster and Adoptive Parents

and Household Members
An Out-of-State Criminal History Check is not required for people in these roles. No
further action is needed.

Delaware

DE – ABUSE AND NEGLECT HISTORY CHECK

Delaware has the same online process for child care and foster and adoptive purposes
through an online portal and charges a $14 fee. Submit a request and payment to
Delaware in the online portal.

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Follow the steps below to request an Abuse and Neglect History Check from
Delaware for Texas Child Care Regulation:

Complete the Request Form

▪ Download the DE Child Protection Registry Consent Form:
o Part I – Applicant Information: Fill in the fields with your personal
identifying information
o Part II – Requester Information: Select the checkbox for Individual
Request – Self
▪ Print out the DE Consent Form and sign and date it
Note: If the person is under the age of 18, a parent or guardian must sign the
form.
▪ Scan the completed consent form and save it to your computer

Submit the Request Online

▪ Pull out a credit card as you will need it to pay the $14 fee
▪ Go to the Delaware Child Protection Registry Request Web Portal
Note: You must use a Google Chrome or Safari web browser as this portal is not
supported on Internet Explorer, Microsoft Edge, and other browsers.
▪ Download the instructions for Individual Procedures and refer to it while
following the steps below:
o Registration
• Register as an individual by following steps 1-7 in this section of
the instructions
• Submit your request and upload the DE Consent Form by
following steps 8-14
• Note: You must enter the following Agency numbers to share your
results with the CBCU:
➢ Requesting Agency ID 1 – Enter “22115”
➢ Requesting Agency Contact ID 1 – Enter “22314”
➢ Leave all other Agency fields blank
• Payment for CPR Request – Enter your credit card information
to pay the $14 fee by following steps 1-5 in this section
• CPR Results
➢ After DE sends you a Child Protection Registry Notification,
log in to the portal

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➢ Click on the Completed Requests tab

➢ In the CPR Letter column, select Click here to download to
view and save the results letter to your computer

Confirm Submission of Request to the CBCU

▪ Copy and paste the following text into an email with the Subject line “DE Abuse
and Neglect History Request Submitted”:
This message is to confirm that I have submitted the DE Abuse and Neglect
History request in the DE portal:

o Name:
o SSN:
o Date Submitted:

▪ Send the email confirming that the Delaware request has been submitted online
to: [email protected]

Note: Failing to notify the CBCU that you have submitted your background
check request to Delaware may result in your background check being closed
due to non-compliance.

Delaware provides the results in the online portal within a couple of weeks.

Contact Information for Delaware Abuse and Neglect History

Website: Delaware Child Protection Registry Request Web Portal

Email: [email protected]

Contact Information for the CBCU

If you have any questions about the background check process or information in this
guide, contact: [email protected]

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DE – CRIMINAL HISTORY CHECK

Day Care Employees and Volunteers
The CBCU does not require a separate Criminal History Check from Delaware due to this
state’s participation in the National Fingerprint File (NFF).
The CBCU automatically closes these background checks in our system so no
further action is required.

Residential Child Care Employees or Foster and Adoptive Parents

and Household Members
An Out-of-State Criminal History Check is not required for people in these roles. No
further action is needed.

District of Columbia

DC – ABUSE AND NEGLECT HISTORY CHECK

Day Care or Residential Care Employees and Volunteers
The District of Columbia (D.C.) processes Abuse and Neglect History checks for child
care purposes through an online portal. Complete a request form and upload it with a
copy of your ID to the D.C. portal.

Follow the steps below to request an Abuse and Neglect History Check from
the District of Columbia for Texas Child Care Regulation:

Complete the Request Form and Make Copy of ID

▪ Fill in the fields of the DC Child Protection Register Check Request Application
form as follows:
o I. The Requestor Completes This Section

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• Select the checkbox for New Request

• Date Needed – Enter a date 14 days from the current date
• Request Purpose – Select the checkbox for Employment
suitability determination
• Contact Name/Title – Enter “Cassandra Pearson, CBCU Inspector”
• Organization Name – Enter “Texas Health and Human Services –
CBCU”
Note: Do not list the child care operation as the Organization
Name
• Requestor Address – Enter “P.O. Box 149030 Mail Code 121-7
Austin, TX 78714-9030”
• Requestor Phone # – Enter “512-438-5221”
• Requestor Email – Enter “[email protected]”
o II. The Applicant Completes This Section
• Enter your personal identifying information, contact information,
and current address
Note: You MUST enter your Middle Name given at birth. If you do
not have a middle name, enter “No Middle Name” in that field.
• Other Names Used and Type of Name – Enter all nicknames
and alternate names you have used
• Household Members – List each person who currently lives with
you by name, date of birth, and his or her relationship to you
• Residency Information –List all previous addresses for the last
five years.
➢ Street Address -– Enter the street address
➢ City/State/Zip – Enter the city, state, and zip code
➢ Start – End Dates – Enter the approximate month and year
you moved in and out of each residence.
Note: There cannot be any gaps or overlaps in the
timeframes for all your previous addresses within the last
five years.
• Applicant Consent & Identity Verification
➢ Applicant Printed Name – Enter your name
➢ Applicant Signature – Click on this field to enter a digital
signature (See How To Create A Digital Signature And Sign A
Document With Adobe Reader DC) or print out the form and
sign it by hand
➢ Date – Enter today’s date

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➢ Select the checkbox for I will submit a color copy of the front
of a government-issued, photo identification document with
this application
▪ Scan the request form (if printed out) and save the request form to your
computer using the following naming convention:
[Person’s First Name]-[Last Name]-App-[mm]-[dd]-[yyyy]
▪ Make a color copy of your driver’s license, state-issued ID, or passport –or use
your cell phone to take a photo of your ID
▪ Save a copy of your ID to your computer using the following naming convention:
[Person’s First Name]-[Last Name]-ID-[mm]-[dd]-[yyyy]

Submit the Request in the DC Portal

▪ Go to the CPR Request Application for a New Hire webpage
▪ Scroll down to the Submit File(s) to CPR Check Request section
▪ Click on the Browse your device link to locate and select the request form on
your computer:
o Description – Enter “Application for [Enter your first and last name]”
o Your Email Address – Enter “[email protected]”
▪ Click the Upload button
▪ Click on the Browse your device link to locate and select the copy of your ID
on your computer:
o Description – Enter “ID for [Enter your first and last name]”
o Your Email Address – Enter “[email protected]”
▪ Click the Upload button

Confirm Submission of Request to the CBCU

▪ Copy and paste the following text into an email with the Subject line “DC Abuse
and Neglect History Request Submitted”:
This message is to confirm that I have submitted the DC Abuse and Neglect
History request in the DC portal:

o Name:
o SSN:
o Date Submitted:

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▪ Send the email confirming that the District of Columbia request has been
submitted online to: [email protected]

Note: Failing to notify the CBCU that you have submitted your background
check request to D.C. may result in your background check being closed due to
non-compliance.

The District of Columbia sends the results to the CBCU by email within 45 days.

Contact Information for District of Columbia Abuse and Neglect

History

Website: DC Child and Family Services Agency

Contact Information for the CBCU

If you have any questions about the background check process or information in this
guide, contact: [email protected]

Foster or Adoptive Parents and Household Members

The District of Columbia (D.C.) processes Abuse and Neglect History checks for foster
and adoptive purposes through an online portal. Complete a request form and upload it
with a copy of your ID to the D.C. portal.

Follow the steps below to request an Abuse and Neglect History Check from
the District of Columbia for Texas Child Care Regulation:

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Complete the Request Form and Make Copy of ID

▪ Fill in the fields of the DC Child Protection Register Check Request Application
form as follows:
o I. The Requestor Completes This Section
• Selects the checkbox for New Request
• Date Needed – Enter a date 14 days from the current date
• Request Purpose – Select the checkbox for
Adoption/Guardianship/Foster Care/Kin Care
• Contact Name/Title – Enter “Cassandra Pearson, CBCU Inspector”
• Organization Name – Enter “Texas Health and Human Services –
CBCU”
• Requestor Address – Enter “P.O. Box 149030 Mail Code 121-7
Austin, TX 78714-9030”
• Requestor Phone # – Enter “512-438-5221”
• Requestor Email – Enter “[email protected]”
o II. The Applicant Completes This Section
• Enter your personal identifying information, contact information,
and current address
Note: You MUST enter your Middle Name given at birth. If you do
not have a middle name, enter “No Middle Name” in that field.
• Other Names Used and Type of Name – Enter all nicknames
and alternate names you have used
• Household Members – List each person who currently lives with
you by name, date of birth, and his or her relationship to you
• Residency Information –List all previous addresses since 2002.
➢ Street Address -– Enter the street address
➢ City/State/Zip – Enter the city, state, and zip code
➢ Start – End Dates – Enter the approximate month and year
you moved in and out of each residence.
Note: There cannot be any gaps or overlaps in the
timeframes for all your previous addresses within the last
five years.
• Applicant Consent & Identity Verification
➢ Applicant Printed Name – Enter your name
➢ Applicant Signature – Click on this field to enter a digital
signature (See How To Create A Digital Signature And Sign A

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Document With Adobe Reader DC) or print out the form and
sign it by hand
➢ Date – Enter today’s date
➢ Select the checkbox for I will submit a color copy of the front
of a government-issued, photo identification document with
this application
▪ Scan the request form (if printed out) and save the request form to your
computer using the following naming convention:
[Person’s First Name]-[Last Name]-App-[mm]-[dd]-[yyyy]
▪ Make a color copy of your driver’s license, state-issued ID, or passport –or use
your cell phone to take a photo of your ID
▪ Save a copy of your ID to your computer using the following naming convention:
[Person’s First Name]-[Last Name]-ID-[mm]-[dd]-[yyyy]

Submit the Request in the DC Portal

▪ Go to the CPR Request Application for Child Welfare webpage
▪ Scroll down to the Submit File(s) to CPR Check Request section
▪ Click on the Browse your device link to locate and select the request form on
your computer:
o Description – Enter “Application for [Enter your first and last name]”
o Your Email Address – Enter “[email protected]”
▪ Click the Upload button
▪ Click on the Browse your device link to locate and select the copy of your ID
on your computer:
o Description – Enter “ID for [Enter your first and last name]”
o Your Email Address – Enter “[email protected]”
▪ Click the Upload button

Confirm Submission of Request to the CBCU

▪ Copy and paste the following text into an email with the Subject line “DC Abuse
and Neglect History Request Submitted”:
This message is to confirm that I have submitted the DC Abuse and Neglect
History request in the DC portal:

o Name:

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o SSN:
o Date Submitted:

▪ Send the email confirming that the District of Columbia request has been
submitted online to: [email protected]

Note: Failing to notify the CBCU that you have submitted your background
check request to D.C. may result in your background check being closed due to
non-compliance.

The District of Columbia sends the results to the CBCU by email within 45 days.

Contact Information for District of Columbia Abuse and Neglect

History

Website: DC Child and Family Services Agency

Contact Information for the CBCU

If you have any questions about the background check process or information in this
guide, contact: [email protected]

DC – CRIMINAL HISTORY CHECK

Day Care Employees and Volunteers
The District of Columbia (D.C.) performs a name-based Criminal History Check and
charges a $7 fee. Contact the CBCU to start the background check process.

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Exceptions:
❖ Minors: The District of Columbia does not perform Criminal History Checks for
minors. If the person is between the ages of 14 – 17 years old, no further action
is required for this check.

Follow the steps below to request a Criminal History Check from the District
of Columbia for Texas Child Care Regulation:

Initiate Request – Contact the CBCU to initiate the request

▪ Create an email with the Subject line “Criminal History Check Needed from DC”
▪ Copy and paste the following text into the message and provide the following
information:
A DC Criminal History Check is needed for the following person:

o Name:
o SSN:

▪ Send the email to: [email protected]

Submit Request to DC – After the CBCU sends you the request letter by email
▪ Print out the DC Criminal History Check Request Letter
▪ Sign it in the presence of a notary
▪ Have the notary sign and seal the request letter
▪ Purchase a money order in the amount of $7 made payable to: DC Treasurer
▪ Address a stamped envelope to:
Texas Health and Human Services –CBCU
P.O. Box 149030 Mail Code: 121-7 ATTN: Cassandra Pearson
Austin, TX 78714-9030
▪ Send the DC Criminal History Check Request Letter, Texas-addressed envelope,
and payment by mail to:
Metropolitan Police Department
Criminal History Section

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300 Indiana Avenue, NW, Room 1075

Washington, DC 20001

Confirm Submission of Request to the CBCU

▪ Copy and paste the following text into an email with the Subject line “DC
Criminal History Request Submitted” and provide the following information:
This message is to confirm that I have mailed the DC Criminal History request
letter, Texas-addressed envelope, and payment to DC:

o Name:
o SSN:
o Date Mailed:

▪ Send the email confirming that the DC request has been submitted by mail to:
[email protected]

Note: Failing to notify the CBCU that you have submitted your background
check request to D.C. may result in your background check being closed due to
non-compliance.

The District of Columbia sends the results to the CBCU by mail within several weeks.
Please note that there are delays with mail processing, so it may take longer for the
CBCU to receive and process the results.

Contact Information for District of Columbia Criminal History

Website: DC Metropolitan Police Department

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Contact Information for the CBCU

If you have any questions about the background check process or information in this
guide, contact: [email protected]

Residential Child Care Employees or Foster and Adoptive Parents

and Household Members
An Out-of-State Criminal History Check is not required for people in these roles. No
further action is needed.

Florida

FL – ABUSE AND NEGLECT HISTORY CHECK

Day Care or Residential Care Employees and Volunteers
Florida requires the CBCU to submit the request for child care purposes. Complete the
request form and send it to the CBCU by email or fax.

Exceptions:
❖ CPA Employees: Florida requires employees of a Child Placing Agency (CPA) to
use the request form and process for foster and adoptive purposes. If you are a
CPA employee, please follow the instructions in the Foster or Adoptive Parents
and Household Members section.
❖ Foster and Adoptive Home Visitors and Volunteers: Florida requires
visitors and volunteers at a foster and adoptive home to submit a Public Records
Request. If you are a volunteer or visitor at a foster and adoptive home,
please contact the CBCU for instructions:
[email protected]

Follow the steps below to request an Abuse and Neglect History Check from
Florida for Texas Child Care Regulation:

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Complete the Request Form

▪ Fill in the fields of the FL Child Abuse History Record Request for Child Care
Personnel Employment as follows:
o To Be Completed By The Applicant – Enter your information in this
section
• Was the applicant a resident of the State of Florida within the past
5 years? – Select Yes
• Enter your personal identifying information
• List your previous two addresses in Florida
• Enter the approximate month and year you moved in and out of
each residence
• Signature of Applicant – Click on this field to enter a digital
signature (see How To Create A Digital Signature And Sign A
Document With Adobe Reader DC)
• Date – Enter today’s date
o To Be Completed By The Requesting Agency – Leave this section
blank
Note: Do not list the child care operation as the Requesting Agency

Submit Request to the CBCU

▪ Send the request form to the CBCU by either:
o Scanning it (if printed out) and sending it as a PDF attachment by email
(preferred) with the Subject line “Abuse and Neglect History Request for
Florida” to [email protected]
Note: Do NOT include Florida’s email address on the email – and do not
send us links to documents saved to cloud storage (such as a Google
Drive folder) as we are unable to access these documents due to our
network security.
-OR-
o Faxing it and entering “Abuse and Neglect History Request for Florida” on
the cover sheet to 512-406-0503

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Florida sends the results to the CBCU by email within a couple of weeks.

Contact Information for Florida Abuse and Neglect History

Website: Florida Records Requests & Public Records

Contact Information for the CBCU

If you have any questions about the background check process or information in this
guide, contact: [email protected]

Foster or Adoptive Parents and Household Members

Florida requires the CBCU to submit the request for CPA employees and foster and
adoptive purposes. Complete the request form and send it to the CBCU by email or fax.

Exceptions:
❖ Foster and Adoptive Home Visitors and Volunteers: Florida requires
visitors and volunteers at a foster and adoptive home to submit a Public Records
Request. If you are a volunteer or visitor at a foster and adoptive home, please
contact the CBCU for instructions: [email protected]

Follow the steps below to request an Abuse and Neglect History Check from
Florida for Texas Child Care Regulation:

Complete the Request Form

▪ Fill in the fields of the FL Child Abuse History Record Request for Child Placement
- Adam Walsh as follows:
• To Be Completed By The Applicant – Enter your information in this
section
• Was the applicant a resident of the State of Florida within the past
5 years? – Select Yes

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• Enter your personal identifying information

• List your previous two addresses in Florida
• Enter the approximate month and year you moved in and out of
each residence
• Signature of Applicant – Click on this field to enter a digital
signature (see How To Create A Digital Signature And Sign A
Document With Adobe Reader DC)
• Date – Enter today’s date
▪ To Be Completed By The Requesting Agency – Leave this section
blank

Submit Request to the CBCU

▪ Send the request form to the CBCU by either:
o Scanning it (if printed out) and sending it as a PDF attachment by email
(preferred) with the Subject line “Abuse and Neglect History Request for
Florida” to [email protected]
Note: Do NOT include Florida’s email address on the email – and do not
send us links to documents saved to cloud storage (such as a Google
Drive folder) as we are unable to access these documents due to our
network security.
-OR-
o Faxing it and entering “Abuse and Neglect History Request for Florida” on
the cover sheet to 512-406-0503

Florida sends the results to the CBCU by email within a couple of weeks.

FL – CRIMINAL HISTORY CHECK

Day Care Employees and Volunteers
The CBCU does not require a separate Criminal History Check from Florida due to this
state’s participation in the National Fingerprint File (NFF).
The CBCU automatically closes these background checks in our system so no
further action is required.

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Residential Child Care Employees or Foster and Adoptive Parents

and Household Members
An Out-of-State Criminal History Check is not required for people in these roles. No
further action is needed.

Georgia

GA – ABUSE AND NEGLECT HISTORY CHECK

Day Care or Residential Care Employees and Volunteers
Georgia does not have a Central Registry and does not process background checks for
child care purposes.
The CBCU automatically closes these background checks in our system so no
further action is required.

Foster or Adoptive Parents and Household Members

Georgia requires the CBCU to submit the request for foster and adoptive purposes.
Complete the request form and send it to the CBCU by email or fax.

Exceptions:
❖ Minors: Georgia does not perform Abuse and Neglect History Checks for minors.
If the person is between the ages of 14 – 17 years old, no further action is
required for this check.
❖ CPA Employees and Volunteers: Georgia does not perform checks for Child
Placing Agency (CPA) employees and volunteers. If the person is in the role of a
CPA employee or volunteer, no further action is required.
❖ Foster and Adoptive Home Visitors: Georgia does not perform checks for
visitors of a foster and adoptive home. If the person is in the role of a visitor, no
further action is required.

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Follow the steps below to request an Abuse and Neglect History Check from
Georgia for Texas Child Care Regulation:

Complete the Request Form and Make Copy of ID

▪ Save the GA CPS Screening Request form to your computer to enable the Fill &
Sign feature and fill in the fields as follows:
Note: Entries in the request form must be typewritten and your signature must
be handwritten.
o AGENCY REQUESTING SCREENING INFORMATION – Leave blank
Note: Do not list the Child Placing Agency in this section
o Information on Person to be Screened (Applicant) –
• Enter your personal identifying information. You must list ALL
alternate names you have previously used.
• List all previous addresses for the last five years and the
approximate month and year you moved in and out of each
residence.
o CURRENT HOUSEHOLD MEMBERS ONLY (TO BE COMPLETED BY FOSTER
CARE/ADOPTIONS APPLICANTS ONLY) – Enter the names and identifying
information for all adults in your home who previously lived in Georgia
within the last five years. If the person did not previously live in Georgia,
do NOT list them on the form.
o Print out the request form and sign and date it
Note: Your signature must be handwritten
o Make a copy or take a photo of your driver’s license or state-issued ID, or
passport

Submit the Request to the CBCU

▪ Send the request form and copy of your ID to the CBCU by either:
o Scanning them and sending them as PDF attachments by email
(preferred) with the Subject line “Abuse and Neglect History Request for
Georgia” to [email protected]
Note: Do not send us links to documents saved to cloud storage (such as
a Google Drive folder) as we are unable to access these documents due to
our network security.
-OR-

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o Faxing them and entering “Abuse and Neglect History Request for
Georgia” on the cover sheet to 512-406-0503

Georgia sends the results to the CBCU by email within several weeks.
Contact Information for Georgia Abuse and Neglect History

Website: Georgia Child Abuse Registry -CPSIS

Contact Information for the CBCU

If you have any questions about the background check process or information in this
guide, contact: [email protected]

GA – CRIMINAL HISTORY CHECK

Day Care Employees and Volunteers
The CBCU does not require a separate Criminal History Check from Georgia due to this
state’s participation in the National Fingerprint File (NFF).
The CBCU automatically closes these background checks in our system so no
further action is required.

Residential Child Care Employees or Foster and Adoptive Parents

and Household Members
An Out-of-State Criminal History Check is not required for people in these roles. No
further action is needed.

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Guam

GU – ABUSE AND NEGLECT HISTORY CHECK

Guam has the same process for child care and foster and adoptive purposes. Contact
the CBCU to start the background check process.

Follow the steps below to request an Abuse and Neglect History Check from
Guam for Texas Child Care Regulation:

Initiate Request – Contact the CBCU to initiate the request

▪ Create an email with the Subject line “Abuse and Neglect History Check Needed
from Guam”
▪ Copy and paste the following text into the message and provide the following
information:
A GU Abuse and Neglect History Check is needed for the following person:

o Name:
o SSN:

▪ Send the email to: [email protected]

Complete the Request Form – After the CBCU sends you the GU Consent for
Disclosure form by email
▪ Print out the GU Consent for Disclosure form
▪ Sign and date the GU Consent for Disclosure form
Note: If the person is a minor (under the age of 18), a parent or guardian must
sign and date the form.
▪ Take a photo or make a copy of your driver’s license, passport, or government-
issued ID
Note: If the person is a minor (under the age of 18), the parent or guardian
makes a copy of his or her ID.

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Return the Request to the CBCU

▪ Send the GU Consent for Disclosure form and copy of ID to the CBCU either by:
o Scanning them and sending as PDF attachments by email (preferred) with
the Subject line “Abuse and Neglect History Release for Guam” to
[email protected]
Note: Do not send us links to documents saved to cloud storage (such as
a Google Drive folder) as we are unable to access these documents due to
our network security.
-OR-
o Faxing it and entering “Abuse and Neglect History Release for Guam” on
the cover sheet to 512-406-0503

Guam sends the results to the CBCU by email within several weeks.

Contact Information for Guam Abuse and Neglect History

Bureau of Social Services Administration

Department of Public Health & Social Services
Phone: 671-475-2653 or 671-475-2672

Contact Information for the CBCU

If you have any questions about the background check process or information in this
guide, contact: [email protected]

GU – CRIMINAL HISTORY CHECK

Day Care Employees and Volunteers
Guam performs name-based Criminal History Checks for child care purposes and
charges a $20 fee. Contact the CBCU to start the background check process.

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Follow the steps below to request a Criminal History Check from Guam for
Texas Child Care Regulation:

Initiate Request – Contact the CBCU to initiate the request

▪ Create an email with the Subject line “Criminal History Check Needed from
Guam”
▪ Copy and paste the following text into the message and provide the following
information:
A GU Criminal History Check is needed for the following person:

o Name:
o SSN:

▪ Send the email to: [email protected]

Prepare the Forms – After the CBCU sends you the forms and instructions by email
▪ Take a photo of or make a copy of your driver’s license or Passport
▪ Save the GU Criminal History Clearance Request Form to your computer and click
the Fill & Sign tab on the right to enter text -OR- print out the request form
and fill in the fields as follows (use print):
o Enter your personal identifying information
o Enter your email address
o Purpose checkbox – Select Employment
o Deliver Method checkbox – Select E-Mail
▪ Print out the form and sign and date it
Note: Your signature must be handwritten
▪ Scan the request form and save it to your computer
▪ Print out the GU OSCH Waiver of Rights Pertaining to Expunged Records form
attached in the CBCU email and fill in the fields as follows:
o Enter your full name on the first line
o Printed Name Signature – Print your full name and then sign by hand on
this line
o Dated – Enter the date signed
▪ Scan the waiver and save it to your computer

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Submit the Request to Guam by Email

▪ Create a new email message with the Subject line “Criminal History Request
Needed”
▪ Copy the following message into the body of the email
Please see the attached request form and waiver for a Criminal History Check.
This check is needed for my employment in child care in the state of Texas. I
have also attached a copy of my ID.

I am sending my payment by mail to the attention of Erianna Taimanglo in the

Criminal History Clearance Section.
▪ Attach the request form, waiver, and copy of your ID to the message and send it
to: [email protected]

Mail Payment to Guam

▪ Print out the GU OSCH Payment Letter attached in the CBCU email
▪ Sign and date the GU OSCH Payment Letter
▪ Write a check or money order in the amount of $20 made payable to: Treasurer
of Guam
▪ Send the payment letter and check or money by certified mail to:
Office of the Attorney General Guam
590 S. Marine Corps Drive, Suite 901
Tamuning, Guam 96913
ATTN: Erianna Taimanglo

Confirm Submission of Request

▪ Copy and paste the following text into an email with the Subject line “GU
Criminal History Request Submitted” and provide the following information
This message is to confirm that I have submitted the request form by email and
payment by mail to Guam for the GU Criminal History Check:

o Name:
o SSN:
o Date Request Submitted by Email:
o Date Payment Mailed:

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o Send the email confirming that the request has been mailed to Guam to:
[email protected]

Note: Failing to notify the CBCU that you have submitted your background
check request to Guam may result in your background check being closed due to
non-compliance.

Guam sends the results to the CBCU by mail within several weeks. Please note that
there are delays with mail processing, so it may take longer for the CBCU to receive and
process the results.

Contact Information for Guam

Guam Police Department

Website: GPD: Police Clearance

Contact Information for the CBCU

If you have any questions about the background check process or information in this
guide, contact: [email protected]

Residential Child Care Employees or Foster and Adoptive Parents

and Household Members
An Out-of-State Criminal History Check is not required for people in these roles. No
further action is needed.

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Hawaii

HI – ABUSE AND NEGLECT HISTORY CHECK

Hawaii has the same process for child care and foster and adoptive purposes. Complete
the request form and submit it the CBCU by email or fax.

Follow the steps below to request an Abuse and Neglect History Check from
Hawaii for Texas Child Care Regulation:

Complete the Request Form

▪ Save the HI Protective Service Central Registry Consent form as a PDF to your
computer
▪ Open the request form from your computer to enable the Fill & Sign feature or
print out the request form and fill in the fields as follows (use print):
o Enter your name on the first line
o Name of Individual or Organization – Enter “Texas Health and Human
Services –CBCU”
Note: Do not list the child care operation as the Organization
o Relationship – Enter the appropriate option:
• “Child Care Regulation”
• “Foster/Adoption”
▪ Address – Enter “P.O. Box 149030 Mail Code: 121-7 ATTN: Cassandra
Pearson Austin, TX 78714-9030”
▪ Phone Number – Enter “512-438-3658”
▪ My Date of Birth – Enter your DOB
▪ My Social Security Number – Enter your SSN
▪ Any Alias, Former Name, Including Maiden Name – Enter all alternate
names you have used
▪ Print out the request form and sign and date it
Note: Your signature must be handwritten
▪ Scan the signed request form and save it to your computer

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Submit Request to the CBCU

▪ Send the request form to the CBCU by either:
o Scanning it and sending it as a PDF attachment by email (preferred) with
the Subject line “Abuse and Neglect History Request for Hawaii” to
[email protected]
Note: Do not send us links to documents saved to cloud storage (such as
a Google Drive folder) as we are unable to access these documents due to
our network security.
-OR-
o Faxing it and entering “Abuse and Neglect History Request for Hawaii” on
the cover sheet to 512-406-0503

Hawaii sends the results to the CBCU by email within several weeks.

Contact Information for Hawaii Abuse and Neglect History

Website: Hawaii CPS Central Registry

Contact Information for the CBCU

If you have any questions about the background check process or information in this
guide, contact: [email protected]

HI – CRIMINAL HISTORY CHECK

Day Care Employees and Volunteers
The CBCU does not require a separate Criminal History Check from Hawaii due to this
state’s participation in the National Fingerprint File (NFF).
The CBCU automatically closes these background checks in our system so no
further action is required.

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Residential Child Care Employees or Foster and Adoptive Parents

and Household Members
An Out-of-State Criminal History Check is not required for people in these roles. No
further action is needed.

Idaho

ID – ABUSE AND NEGLECT HISTORY CHECK

Idaho has the same process for child care and foster and adoptive purposes and
charges a $20 fee. Complete the request form and submit it with payment to Idaho by
mail.

Follow the steps below to request an Abuse and Neglect History Check from
Idaho for Texas Child Care Regulation:

Complete the Request Form

▪ Fill in the fields of the ID Child Protection Registry Check Form as follows:
o Person Being Checked Out
• Last Name – Enter your last name
• First Name – Enter your first name
• Maiden/Former Name(s)/Aliases – Enter all alternate names you
have used
• Date of Birth – Enter your DOB
• Social Security Number – Enter your SSN
o Agency Information
• Licensing Agency/Employer Name – Enter “Texas Health and
Human Services –CBCU”
• Note: Do not list the child care operation as the Licensing
Agency/Employer Name
o Return Results To

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• Name – Enter “Texas Health and Human Services –CBCU ATTN:

Julianna Crighton”
• Street/PO Box – Enter “P.O. Box 149030 Mail Code: 121-7”
• City/State/Zip – Enter “Austin, TX 78714-9030”
• Email – Enter “[email protected]”
• Fax Number – Enter “512-406-0503”
o Reason for Request – Select the appropriate option based on your role
• Foster Care/Adoption/ICPC – If you are a foster or adoptive parent
or household member in a foster/adoptive home
Note: The form does not have a checkbox for this option, so
highlight it or circle it with a pen.
• Child Care Employment – If you are a child care employee,
volunteer, or household member in a child care home
▪ Print out the request form and sign it in the presence of a notary
▪ Have the notary sign and seal the request form

Submit the Request to ID

▪ Write a check or money order in the amount of $20 made payable to:
Idaho Department of Health and Welfare”
▪ Send the request form and payment by mail to:
IDHW – Criminal History Unit
ATTN: CWIS
P.O. Box 83720
Boise, ID 83720

Confirm Submission of Request to the CBCU

▪ Copy and paste the following text into an email with the Subject line “ID Abuse
and Neglect History Request Submitted” and provide the following information:
This message is to confirm that I have mailed the ID Abuse and Neglect
History request form and payment to Idaho:

o Name:
o SSN:
o Date Mailed:

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▪ Send the email confirming that the request has been mailed to Idaho to:
[email protected]

Note: Failing to notify the CBCU that you have submitted your background
check request to Idaho may result in your background check being closed due to
non-compliance.

Idaho sends the results the CBCU by email within several weeks.

Contact Information for Idaho Abuse and Neglect History

Website: Idaho Criminal History Unit

Email: [email protected]

Contact Information for the CBCU

If you have any questions about the background check process or information in this
guide, contact: [email protected]

ID – CRIMINAL HISTORY CHECK

Day Care Employees and Volunteers
The CBCU does not require a separate Criminal History Check from Idaho due to this
state’s participation in the National Fingerprint File (NFF).
The CBCU automatically closes these background checks in our system so no
further action is required.

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Residential Child Care Employees or Foster and Adoptive Parents

and Household Members
An Out-of-State Criminal History Check is not required for people in these roles. No
further action is needed.

Illinois

IL – ABUSE AND NEGLECT HISTORY CHECK

Illinois has the same process for child care and foster and adoptive purposes. Complete
the request form and submit it to Illinois by email or fax.

Follow the steps below to request an Abuse and Neglect History Check from
Illinois for Texas Child Care Regulation:

Complete the Request Form

▪ Fill in the fields of the IL Authorization for Background Check as follows:
o Name – Enter your last, first, and middle name
o Date of Birth – Enter your DOB as mm/dd/yyyy
o Gender – Select the appropriate checkbox
o Race – Enter your race
o Current Address – Enter your current mailing address
o List all previous addresses in Illinois and the months and years in which
you resided at each address
o List all maiden names, nicknames, and alternate names you have used
o Submitting Agency Fax Number – Enter “512-406-0503”
o Submitting Email Address – Enter
“[email protected]”
o Agency Name – Enter “Texas Health and Human Services – CBCU”
Note: Do not list the child care operation as the Agency Name
o Contact Person – Enter “Cassandra Pearson”
o Address – Enter “P.O. Box 149030 Mail Code: 121-7”

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o City/State/Zip – Enter: “Austin, Texas 78714-9030”

▪ Print out the request form and sign and date it
Note: Your signature MUST be handwritten on the printed-out form. Illinois
rejects request forms that signed on the computer using a stylus or a digital or
electronic signature.
▪ Scan the request form and save it as a PDF

Submit the Request to IL

▪ Send the request form to Illinois by either:
o Sending it as a PDF attachment by email with the Subject line “Out-of-
State Request” to: [email protected]
o Faxing it and entering “Out-of-State Request” on the cover sheet to 217-
782-3991

Confirm Submission of Request to the CBCU

▪ Copy and paste the following text into an email with the Subject line “IL Abuse
and Neglect History Request Submitted” and provide the following information:
This message is to confirm that I have submitted the IL Abuse and Neglect
History request form to Illinois by email:

o Name:
o SSN:
o Date Emailed:

▪ Send the email confirming that the request has been submitted to Illinois by
email to: [email protected]

Note: Failing to notify the CBCU that you have submitted your background
check request to Illinois may result in your background check being closed due
to non-compliance.

Illinois sends the results to the CBCU by email within a couple of weeks.

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Contact Information for Illinois Abuse and Neglect History

Website: IL Provider Background Checks

Contact Information for the CBCU

If you have any questions about the background check process or information in this
guide, contact: [email protected]

IL – CRIMINAL HISTORY CHECK

Day Care Employees and Volunteers
Illinois processes name-based Criminal History Checks through an online portal and
charges a $16 fee. Illinois has a two-step process: You must first Get a Digital ID
from Illinois. You then use that Digital ID to Register with IL CHIRP and Request a
Criminal History Check.

Follow the steps below to request a Criminal History Check from Illinois for
Texas Child Care Regulation:

Get a Digital ID –You must first obtain a Digital ID in order to access the Illinois
Criminal History Information Response Process (IL CHIRP) website:
▪ Go to the IL CHIRP website and click the link to Get a Digital ID
▪ Click on the Get a Digital ID button
▪ Select the button based on whether you have an Illinois ID or remember your
Illinois ID number:
Note: If you remember your Illinois ID number, this step of the process takes
less time as Illinois is able to verify your identity in the system.
o If Yes –
• Select the Illinois Resident Accept button
• Fill in the fields on the Resident registration page with
information exactly as it appears on your Illinois Driver’s License or
Illinois-issued ID
o If No –
• Select the Non-Illinois Resident Accept button

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• Fill in the fields on the Non-resident registration page with

information exactly as it appears on your Driver’s License or current
state-issued ID
• Print the completed form and sign it in the presence of a notary
• Mail the notarized application to the address listed on the form

Confirm Submission of Request for a Digital ID – After you have mailed the
request for a Digital ID (if you do not have an Illinois driver’s license):
▪ Confirm submission of your request for a Digital ID by copying and pasting the
following text into an email and providing the following information:
This message is to confirm that I have mailed my request for a Digital ID to IL
for the IL Criminal History Check:

o Name:
o SSN:
o Date Mailed:

▪ Sending it to [email protected]

Register the Digital ID –Once you have received the Reference Number and
Authorization Code, register the Digital ID
▪ Illinois sends you the following for a Digital ID:
o A Reference Number by email
o An Authorization Code by postal mail to the address listed on your
application (if you do not have an Illinois driver’s license)
▪ Return to the Digital ID Registration and Recovery webpage
▪ Use both the Reference Number and Authorization Code to complete your
registration.
▪ Select a User Name and Password for your Digital ID

Register with IL CHIRP –Once you have a Digital ID, register with the IL CHIRP
website:
▪ Go to the IL CHIRP website and enter the Username and Password associated
with your Digital ID

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▪ Click the Register Here button to register as a Public User (No ORI number is
required):
o Accept the terms and conditions
o Provide your name and contact information
o Provide a valid email address –This will be used to log in
o Create a password.
o Select your secret question and answer.
o Follow the activation instructions sent to your email account.
▪ Refer to the Troubleshooting Guide if you have issues registering

Request a Criminal History Check –After you have registered, access IL CHIRP to
submit a background check request:
▪ Go to the IL CHIRP website and enter the Email and Password associated with
your CHIRP Login
▪ Hover your cursor over Create Inquiry then select Add Inquiry from the menu
displayed
▪ Enter your credit card or eCheck information in the Payment Type section
▪ Enter your personal information in the Subject Information section
▪ Click on the Save Inquiry button
▪ Click on the View Cart button to submit the request and check out
▪ On the Welcome to Chirp webpage, hover your cursor over the Check Status
tab and select My UCIA Inquiries from the menu displayed

Confirm Submission of Request to the CBCU – After you have submitted the
request online
▪ Copy and paste the following text into an email with the Subject line “IL Criminal
History Request Submitted” and provide the following information:
This message is to confirm that I have submitted the IL Criminal History
request in the IL portal:

o Name:
o SSN:
o Date Submitted:

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▪ Send the email confirming that the Illinois request has been submitted online to:
[email protected]

Note: Failing to notify the CBCU that you have submitted your background
check request to Illinois may result in your background check being closed due
to non-compliance.

Submit Results to the CBCU – After Illinois provides the results to you in the IL
portal
▪ Save or print your criminal history results and send them to the CBCU by either:
o Scanning it and sending it as a PDF attachment by email (preferred) with
the Subject line “Criminal History Results for Illinois” to
[email protected]
Note: Do not send us links to documents saved to cloud storage (such as
a Google Drive folder) as we are unable to access these documents due to
our network security.
-OR-
o Faxing it and entering “Criminal History Results for Illinois” on the cover
sheet to 512-406-0503

Illinois provides the results in the online portal within 30-40 days. You must forward the
results to the CBCU by following the instructions above.
Contact Information for Illinois Criminal History

Website: IL Criminal History Background Checks

Contact Information for the CBCU

If you have any questions about the background check process or information in this
guide, contact: [email protected]

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Residential Child Care Employees or Foster and Adoptive Parents

and Household Members
An Out-of-State Criminal History Check is not required for people in these roles. No
further action is needed.

Indiana

IN – ABUSE AND NEGLECT HISTORY CHECK

Day Care or Residential Child Care Employees or Volunteers
Indiana uses the same request form to process Abuse and Neglect History Checks and
Criminal History Checks for child care purposes. Indiana requires the CBCU to submit
the request. Complete the request form and submit it the CBCU by email or fax.

Note: You only need to complete one request form for both of your Indiana checks.
Indiana processes both background checks using the same request form and sends
both sets of results to the CBCU.

Follow the steps below to request an Abuse and Neglect History Check from
Indiana for Texas Child Care Regulation:

Complete the Request Form

▪ Fill in the fields of the IN Consent to Release Information Form as follows:
o Name of facility/licensee/LLEP/applicant – Enter “Texas Health and Human
Services –CBCU”
o Note: Do not list the child care operation as the Name of facility
o County – Enter “N/A”
o Address of facility (number and street) – Enter “N/A”
o Mailing address of facility (number and street) – Enter “P.O. Box 149030
Mail Code: 121-7 ATTN: Cassandra Pearson”
o City – Enter “Austin”

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o State – Enter “TX”

o Zip Code – Enter “78714-9030”
o E-mail address of facility – Enter
“[email protected]”
o License/registration number/LLEP number – Enter “Out-of-State Consent”
o License/registration/certification expiration date (mm/dd/yy) – Leave
blank
o Name of consultant – Enter “Cassandra Pearson”
o Legal Name – Enter your first, middle, last, and maiden (if applicable)
names
o Type – Select the appropriate option based on your role:
• Staff – For employees of a child care operation
• Volunteer – For volunteers at a child care operation
• Practicum Student – For interns at a child care operation
• Household Member – For household members of a home-based
child care operation, including minors
o Do you have a Social Security Number? – Select “Yes” or “No”
o (If Yes, number) – Enter your SSN (if you have one)
o Date of Birth – Enter your DOB as mm/dd/yy
o Telephone number – Enter your telephone # if you have a landline
o Cellular number – Enter your cell phone #
o E-mail address – Enter your email
o Race – Select the appropriate checkbox
o Ethnicity – Select the appropriate checkbox
o Mailing address – Enter your current address
o List all other addresses you have lived at in the last five (5) years – Enter
your previous addresses for the last five years and the approximate month
and year that you moved into and out of each address
▪ Print out the request form
▪ Sign (on the second Signature line) and date the form
▪ Note: A parent or guardian signature is required for anyone under the age of 18
and the parent or guardian must fill in the field for Relationship to applicant if
under 18.

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Submit Request to the CBCU

▪ Send the request form to the CBCU by either:
o Scanning it and sending it as a PDF attachment by email (preferred) with
the Subject line “Background Check Request for Indiana” to
[email protected]
Note: Do not send us links to documents saved to cloud storage (such as
a Google Drive folder) as we are unable to access these documents due to
our network security.
-OR-
o Faxing it and entering “Background Check Request for Indiana” on the
cover sheet to 512-406-0503

Indiana provides the results to the CBCU within a couple of weeks.

Contact Information for Indiana Abuse and Neglect History

Office of Early Childhood and Out of School Learning

Website:
❖ Indiana Family and Social Services Administration
❖ IN Background Check Requirements

Contact Information for the CBCU

If you have any questions about the background check process or information in this
guide, contact: [email protected]

Foster or Adoptive Parents and Household Members

Indiana processes Abuse and Neglect History checks for foster and adoptive purposes
through an online portal. Contact the CBCU to start the background check process.

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Follow the steps below to initiate an Abuse and Neglect History Check from
Indiana for Texas Child Care Regulation:

Initiate Request – Contact the CBCU to initiate the request

▪ Create an email with the Subject line “Abuse and Neglect History Check Needed
from Indiana”
▪ Copy and paste the following text into the message and provide the following
information:
An IN Abuse and Neglect History Check is needed for the following person:

o Name:
o SSN:

▪ Send the email to: [email protected]

Complete the Request in the IN Portal

▪ Indiana will send you two email messages within a couple of business days from
[email protected] (Check your Spam or Junk folder):
o One message contains a link
o One message contains a password
▪ Use the link and the password to access the Indiana portal online and fill in the
fields of the request form
Note: You will need to list all your addresses from 1/1/1988 or from your Date
of Birth (if born after 1988). If you are unsure about exact dates, just estimate
as best you can. The dates must be continuous and there cannot be any gaps. If
you cannot remember the exact address for a particular timeframe, list the city
and state and approximate dates of residence.
▪ Submit the request in the IN portal

Confirm Submission of Request to the CBCU

▪ Copy and paste the following text into an email with the Subject line “IN Abuse
and Neglect History Request Submitted” and provide the following information:

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This message is to confirm that I have submitted the IN Abuse and Neglect
History request in the IN portal:

o Name:
o SSN:
o Date Submitted:

▪ Send the email confirming that the Indiana request has been submitted online
to: [email protected]

Note: Failing to notify the CBCU that you have submitted your background
check request to Indiana may result in your background check being closed due
to non-compliance.

Indiana provides the results to the CBCU in the online portal within a couple of weeks.

Contact Information for Indiana Abuse and Neglect History

Website: Indiana CPI/CPS Portal

Contact Information for the CBCU

If you have any questions about the background check process or information in this
guide, contact: [email protected]

IN – CRIMINAL HISTORY CHECK

Day Care Employees and Volunteers
Indiana uses the same request form to process Abuse and Neglect History Checks and
Criminal History Checks for child care purposes. Indiana requires the CBCU to submit
the request.

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Note: You only need to complete one request form for both of your Indiana checks.
Indiana processes both background checks using the same request form and sends
both sets of results to the CBCU.

Follow the steps in the Indiana Abuse and Neglect History Check section for
Day Care or Residential Child Care Employees or Volunteers.

Indiana sends the results to the CBCU by email within several weeks.

Contact Information for Indiana Criminal History

Website: Indiana Background Check Requirements

Contact Information for the CBCU

If you have any questions about the background check process or information in this
guide, contact: [email protected]

Residential Child Care Employees or Foster and Adoptive Parents

and Household Members
An Out-of-State Criminal History Check is not required for people in these roles. No
further action is needed.

Iowa

IA – ABUSE AND NEGLECT HISTORY CHECK

Iowa has the same process for child care and foster and adoptive purposes and
requires the CBCU to submit the request. Contact the CBCU to start the background
check process.

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Follow the steps below to request an Abuse and Neglect History Check from
Iowa for Texas Child Care Regulation:

Initiate Request – Contact the CBCU to initiate the request

▪ Create an email with the Subject line “Abuse and Neglect History Check Needed
from Iowa”
▪ Copy and paste the following text into the message and provide the following
information:
An IA Abuse and Neglect History Check is needed for the following person:

o Name:
o SSN:

▪ Send the email to: [email protected]

Iowa sends the results to the CBCU by email within a couple of weeks.

Contact Information for Iowa Abuse and Neglect History

Website: IA Abuse Registry

Contact Information for the CBCU

If you have any questions about the background check process or information in this
guide, contact: [email protected]

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IA – CRIMINAL HISTORY CHECK

Day Care Employees and Volunteers
The CBCU does not require a separate Criminal History Check from Iowa due to this
state’s participation in the National Fingerprint File (NFF).
The CBCU automatically closes these background checks in our system so no
further action is required.

Residential Child Care Employees or Foster and Adoptive Parents

and Household Members
An Out-of-State Criminal History Check is not required for people in these roles. No
further action is needed.

Kansas

KS – ABUSE AND NEGLECT HISTORY CHECK

Kansas has the same process for child care and foster and adoptive purposes and does
not charge a fee for requests submitted by the CBCU. Complete the request form and
send it to the CBCU by email or fax.

Follow the steps below to request an Abuse and Neglect History Check from
Kansas for Texas Child Care Regulation:

Complete the Request Form

▪ Save the KS Child Abuse and Neglect Central Registry Release of Information
form as a PDF to your computer
▪ Open the request form from your computer to enable the Fill & Sign feature or
print out the request form and fill in the fields as follows (use print):
o Contact Person – Enter “Khadijah Jackson”

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o Agency/Org – Enter “Texas Health and Human Services –CBCU”

Note: Do not list the child care operation as the Agency/Org
o Phone # – Enter “512-438-5090”
o Address – Enter “P.O. Box 149030 Mail Code: 121-7”
o Email – Enter “[email protected]”
o City/State/Zip – Enter “Austin, TX 78714-9030”
o Return Results by – Select the checkbox for Encrypted email
o Payment/Account Information – Select the checkbox for Exempt
Note: Kansas does NOT charge a fee for requests submitted by the CBCU
so do not pay the fee online or send a check by mail.
o First, Middle, Last Name – Enter your first, middle, and last name
o Select both Yes checkboxes indicating permission to release the
information to the CBCU annually
o Other Names Used – Enter all alternate names you have used. If you have
no alternate names, enter “N/A”.
o Date of Birth – Enter your DOB
o Race – Enter your race
o Social Security # – Enter your SSN
o Gender – Select the appropriate checkbox
o Current Address – Enter your current address
o City, State, Zip – Enter your city, state, and zip code
o Phone – Enter your phone #
o Email – Enter your email address
o Signature – Click on this field to enter a digital signature (See How To
Create A Digital Signature And Sign A Document With Adobe Reader DC) -
OR- print out the form and sign it by hand
Note: You must either enter a Digital Signature or sign the form by hand.
A parent or guardian signature is required for anyone under the age of 18.
o Date – Enter today’s date

Submit Request to the CBCU

▪ Send the request form to the CBCU by either:
o Scanning it and sending it as a PDF attachment by email (preferred) with
the Subject line “Abuse and Neglect History Request for Kansas” to
[email protected]

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Note: Do not send us links to documents saved to cloud storage (such as

a Google Drive folder) as we are unable to access these documents due to
our network security.
-OR-
o Faxing it and entering “Abuse and Neglect History Request for Kansas” on
the cover sheet to 512-406-0503

Kansas sends the results to the CBCU by email within a couple of weeks.

Contact Information for Kansas Abuse and Neglect History

Website:
❖ Child Care: KS Child Abuse and Neglect Central Registry
❖ Foster/Adoption: KS Adam Walsh Central Registry Requests

Contact Information for the CBCU

If you have any questions about the background check process or information in this
guide, contact: [email protected]

KS – CRIMINAL HISTORY CHECK

Day Care Employees and Volunteers
The CBCU does not require a separate Criminal History Check from Kansas due to this
state’s participation in the National Fingerprint File (NFF).
The CBCU automatically closes these background checks in our system so no
further action is required.

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Residential Child Care Employees or Foster and Adoptive Parents

and Household Members
An Out-of-State Criminal History Check is not required for people in these roles. No
further action is needed.

Kentucky

KY – ABUSE AND NEGLECT HISTORY CHECK

Day Care or Residential Care Employees and Volunteers
Kentucky processes Abuse and Neglect History checks for child care purposes through
an online portal and charges a $10 fee. Submit a request to Kentucky in online portal.

Follow the steps below to request an Abuse and Neglect History Check from
Kentucky for Texas Child Care Regulation:

Create a Kentucky Online Gateway Account

▪ Go to the KY Online Gateway and click on the Create Account button to
create a new account. (If you already have an account, click the Sign In button
and skip to the Can Payment and Verification section below)
▪ Follow the steps in the KY Online Gateway Onboarding instructions to create an
account
▪ After Kentucky sends you an email, click on the activation link in your
confirmation email

CAN Payment and Verification

▪ Return to the KY Online Gateway webpage and click the Sign In button
▪ Select the letter C from the alphabet list and select the CAN Payment and
Verification application and click the Launch button (Refer to the KY Online
Gateway Onboarding instructions)

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▪ Click on the Form tab at the top of the page to display a dropdown menu and
select Child Care Central Registry Check (DCC-374)
▪ Enter information in the different sections of the request form as follows:
o Child Care Central Registry Check section: Select the checkbox for
Out of State Child Care Employee
o Personal Information section: Enter your personal identifying
information
Note: You must enter your full middle name. If you do not have a middle
name, enter “N/A” in that field. If you do not have a Maiden/Nick
Name/Other, enter “N/A” in that field.
o Current Address:
▪ Enter your current address
▪ Living at the current address longer than 5 Years? –Select the “No”
radio button
o Previous Address:
▪ Click the +Previous Address button
▪ Enter your previous address in Kentucky
▪ Repeat this process until all previous addresses in which you have
resided in the last five years are entered
o Employer/Agency Information:
▪ Select the checkbox which states In addition to receiving the
results myself, I authorize the Cabinet for Health and Family
Services to share the results with the following employer or agency
▪ Name – Enter “Texas Health and Human Services –CBCU”
▪ Email Address – Enter “[email protected]”
▪ Address Line 1 – Enter “P.O. Box 149030”
▪ Address Line 2 – Enter “Mail Code: 121-7”
▪ City – Enter “Austin”
▪ State – Select “Texas” from the dropdown menu
▪ Zip Code – Enter “78714-9030”
o View/Upload Documents
▪ Scan and save a copy of a form of ID to your computer –or use
your cell phone to take a photo of your ID and save it to your
computer (Driver’s license, state-issued ID, birth certificate, Social
Security card, individual taxpayer ID, passport, or work ID)
▪ Document Description – Enter a title for the type of ID
▪ Click the Browse button to locate and select the copy of the ID
saved to your computer

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▪ Click the Upload button to add the copy of your ID to the request
▪ Click the Save button
▪ Click the Submit button
o Confirm Submit – Click the Submit button
o Customer section:
▪ Select the radio button for Pay by Credit/Debit Card
▪ Click the Proceed to E Sign button
o E-Signature section:
▪ Review your request to ensure all information is entered correctly
and a copy of your ID has been uploaded
▪ Click the Sign & Pay button
o Receipt section:
▪ Enter your credit or debit card information
▪ Enter your email address to receive a copy of your receipt by email
▪ Select the Next button
▪ Review your payment information to ensure it is correct and click
the Pay Now button
o A confirmation screen appears and an email will be sent to the address
you listed.
o Click on the Complete Payment and Return to CANS button

Confirm Submission of Request to the CBCU

▪ Copy and paste the following text into an email with the Subject line “KY Abuse
and Neglect History Request Submitted” and provide the following information:
This message is to confirm that I have submitted the KY Abuse and Neglect
History request in the KY portal:

o Name:
o SSN:
o Date Submitted:

▪ Send the email confirming that the Kentucky request has been submitted online
to: [email protected]

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Note: Failing to notify the CBCU that you have submitted your background
check request to Kentucky may result in your background check being closed due
to non-compliance.

Kentucky provides the results to the CBCU in the online portal within 30 days.

Contact Information for Kentucky Abuse or Neglect History

Website: KY National Background Check Program

Help Desk for Portal: 502-564-0101 Option 2

Contact Information for the CBCU

If you have any questions about the background check process or information in this
guide, contact: [email protected]

Foster or Adoptive Parents and Household Members

Kentucky requires the CBCU to submit the request for foster and adoptive purposes
through an online portal and does not charge a fee. Contact the CBCU to start the
background check process.

Follow the steps below to request an Abuse and Neglect History Check from
Kentucky for Texas Child Care Regulation:

Initiate Request – Contact the CBCU to initiate the request

▪ Create an email with the Subject line “Abuse and Neglect History Check Needed
from Kentucky”
▪ Copy and paste the following text into the message and provide the following
information:
A KY Abuse and Neglect History Check is needed for the following person:

o Name:

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o SSN:
o Previous Kentucky Addresses with the Last Five Years:
• Address #1:
• Address #2:
• Address #3:
• Address #4:

▪ Send the email to: [email protected]

Kentucky sends the results to the CBCU within several weeks.

Contact Information for Kentucky Abuse or Neglect History

Website: KY National Background Check Program

Contact Information for the CBCU

If you have any questions about the background check process or information in this
guide, contact: [email protected]

KY – CRIMINAL HISTORY CHECK

Day Care Employees and Volunteers
Kentucky processes name-based Criminal History Checks for child care purposes and
charges a $20 fee. Complete the request form and send it with payment to Kentucky by
mail.

Follow the steps below to request a Criminal History Check from Kentucky for
Texas Child Care Regulation:

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Complete the Request Form

▪ Fill in the fields of the KY Request for Conviction Records form as follows:
o Agency/Organization Name and Address – Enter “Texas Health and
Human Services –CBCU”
Note: Do not list the child care operation as the Agency/Organization
o Name – Enter your full name
o Address – Enter your current address
o Sex – Enter your sex
o Race – Enter your race
o Date of Birth – Enter your DOB
o Soc Sec No – Enter your SSN
▪ Print out the request form and sign and date it in the presence of a witness
▪ Have the witness sign and date the request form

Submit the Request to KY

▪ Address a stamped envelope to yourself
▪ Address a stamped envelope to:
Texas Health and Human Services –CBCU
P.O. Box 149030 Mail Code: 121-7 ATTN: KJackson
Austin, TX 78714-9030
▪ Write a check or money order in the amount of $20 made payable to:
Kentucky State Treasurer
▪ Send the request form, both stamped and addressed envelopes, and payment by
mail to:
Kentucky State Police
Criminal Identifications and Records Branch
Criminal Records Dissemination Section
1266 Louisville Road
Frankfort, KY 40601

Confirm Submission of Request to the CBCU

▪ Copy and paste the following text into an email with the Subject line “KY Criminal
History Request Submitted” and provide the following information:
This message is to confirm that I have mailed the KY Criminal History request
form, Texas-addressed envelope, and payment to Kentucky:

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o Name:
o SSN:
o Date Mailed:

▪ Send the email confirming that the request has been mailed to Kentucky to:
[email protected]

Note: Failing to notify the CBCU that you have submitted your background
check request to Kentucky may result in your background check being closed due
to non-compliance.

Kentucky sends the results to the CBCU by mail within a couple of weeks. Please note
that there are delays with mail processing, so it may take longer for the CBCU to
receive and process the results.

Contact Information for Kentucky Criminal History

Website: KY Background Check Forms

Contact Information for the CBCU

If you have any questions about the background check process or information in this
guide, contact: [email protected]

Residential Child Care Employees or Foster and Adoptive Parents

and Household Members
An Out-of-State Criminal History Check is not required for people in these roles. No
further action is needed.

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Louisiana

LA – ABUSE AND NEGLECT HISTORY CHECK

Day Care or Residential Care Employees and Volunteers
Louisiana processes Abuse and Neglect History Checks for child care purposes through
an online portal and charges a $25 fee. Louisiana requires child care providers and
residential child care operations to submit the request in the portal and pay the $25 fee.

Note: Louisiana is the only state for which child care providers and residential child
care operations submit the request and receive the results.

Exceptions:
❖ Minors: Louisiana does not perform Abuse and Neglect History Checks for
minors. If the person is between the ages of 14 – 17 years old, no further action
is required for this check.
❖ Listed Family Home Operations and CPA Employees, Volunteers and
Visitors: Louisiana does not allow Listed Family Home (LFH) Operations and
Child Placing Agencies (CPA) to register in their portal. If the check is needed for
a person at an LFH or CPA, no further action is required for this check.

Follow the steps below to initiate an Abuse and Neglect History Check from
Louisiana for Texas Child Care Regulation:

Initiate Request – Contact the CBCU to initiate the request

▪ Create an email with the Subject line “Abuse and Neglect History Check Needed
from Louisiana”
▪ Copy and paste the following text into the message and provide the following
information:
A LA Abuse and Neglect History Check is needed for the following person:

o Name:

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o SSN:

▪ Send the email to: [email protected]

Follow-Up with the Child Care Operation

Louisiana requires the child care operation to register in the LA background check portal
and submit the request. The CBCU will send the instructions for how to do this to the
child care operation by email. Please follow-up with the child care operation to complete
this check.

The Child Care or Residential Child Care Operation

▪ Registers in the Louisiana online portal (by following the instructions sent by the
CBCU by email)
▪ Submits the request in the LA portal
▪ Retrieves the results from the LA portal and saves the results as a PDF to the
operation’s computer
▪ Forwards the results to the CBCU by either:
o Sending it as a PDF attachment by email (preferred) with the Subject line
“LA Abuse and Neglect History Results” to
[email protected]
Note: Do not send us links to documents saved to cloud storage (such as
a Google Drive folder) as we are unable to access these documents due to
our network security.
-OR-
o Faxing it and entering “LA Abuse and Neglect History Results” on the
cover sheet to 512-406-0503

Louisiana provides the results to the child care or residential child care operation in the
online portal within ten business days. The operation must forward the results to the
CBCU by email or fax.

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Contact Information for Louisiana Abuse or Neglect History

Website: LA Child Abuse/Neglect Background Checks

Email: [email protected]

Contact Information for the CBCU

If you have any questions about the background check process or information in this
guide, contact: [email protected]

Foster or Adoptive Parents and Household Members

Louisiana requires the request for foster and adoptive purposes to be submitted by the
CBCU through an online portal. Contact the CBCU to start the background check
process.

Exceptions:
❖ Minors: Louisiana does not perform Abuse and Neglect History Checks for
minors. If the person is between the ages of 14 – 17 years old, no further action
is required for this particular check.
❖ Visitors: Louisiana does not perform Abuse and Neglect History Checks for
visitors of a foster/adoptive home. If the check is needed for a visitor, no further
action is required for this check.

Follow the steps below to request an Abuse and Neglect History Check from
Louisiana for Texas Child Care Regulation:

Initiate Request – Contact the CBCU to initiate the request

▪ Create an email with the Subject line “Abuse and Neglect History Check Needed
from Louisiana”
▪ Copy and paste the following text into the message and provide the following
information:
A LA Abuse and Neglect History Check is needed for the following person:

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o Name:
o SSN:

▪ Send the email to: [email protected]

Complete the Request Form – After the CBCU sends you the request form by email
▪ Save the LA Child Abuse and Neglect Request and Consent Request form to your
computer to enable the Fill & Sign feature -OR- print out the request form and fill
in the fields as follows (use print):
o Place of Birth (city) – Enter the city in which you were born
o Place of Birth (state) – Enter the state in which you were born
o Identification Expiration Date – Enter the date your ID expires
o Marital Status – Enter whether you are married, single, divorced or
widowed
o If you are married, fill in the following fields:
• Spouse (name)
• Spouse (DOB)
• Spouse (race)
o If you are divorced, fill in the following fields:
• Previous Spouse (name)
• Previous Spouse (DOB)
• Previous Spouse (race)
Note: If you have two prior marriages, enter information for both
previous spouses
o List previous addresses for the past 5 years – Enter all addresses in which
you have resided in the last five years
o List children that the person has been responsible for – Enter the name,
DOB, SSN, and race for each child that has been in your care
▪ Print out the request form and sign and date section III
▪ Make a copy of your driver’s license or state-issued ID

Submit Request to the CBCU

▪ Send the request form and copy of your ID to the CBCU by either:

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o Scanning them and sending them as PDF attachments by email

(preferred) with the Subject line “Abuse and Neglect History Request for
Louisiana” to [email protected]
Note: Do not send us links to documents saved to cloud storage (such as
a Google Drive folder) as we are unable to access these documents due to
our network security.
-OR-
o Faxing it and entering “Abuse and Neglect History Request for Louisiana”
on the cover sheet to 512-406-0503

Louisiana provides the results to the CBCU in the online portal within a couple of weeks.

Contact Information for Louisiana Abuse or Neglect History

Website: LA Child Abuse/Neglect Background Checks

Email: [email protected]

Contact Information for the CBCU

If you have any questions about the background check process or information in this
guide, contact: [email protected]

LA – CRIMINAL HISTORY CHECK

Day Care Employees and Volunteers
Louisiana requires the submission of fingerprints to perform a Criminal History Check
and charges a $26 fee. Complete the request form, authorization form, and disclosure
form and submit them with your fingerprints and payment to Louisiana by mail.

Follow the steps below to request a Criminal History Check from Louisiana
for Texas Child Care Regulation:

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Complete the Request Forms – Complete all three forms linked below
▪ Save the LA Request to Receive Criminal History Record Information Form form
to your computer to enable the Fill & Sign feature or print out the request form
and fill in the fields as follows (use print):
o Date – Enter today’s date
o Requestor – Enter your last, first, and middle name
o Phone – Enter your phone #
o Social Security Number – Enter your SSN
o Date of Birth – Enter your DOB as mm/dd/yyyy
o I hereby authorize – Enter “Khadijah Jackson”
o Representative’s Address – Enter:
Texas Health and Human Services –CBCU
P.O. Box 149030 Mail Code: 121-7 ATTN: KJackson
Austin, TX 78714-9030
o Leave the rest of the fields blank
▪ Print out the Request form and sign on the Signature of Requestor line
Note: Your signature MUST be handwritten
▪ Fill in the fields of the LA Right to Review Authorization Form with your
personal identifying information
▪ Print out the Authorization form and sign it
Note: Your signature MUST be handwritten
▪ Fill in the fields of the LA Applicant Processing - Disclosure Form with your
personal identifying information
▪ Print out the Disclosure form

Prepare Fingerprints and Payment

▪ Schedule a fingerprinting appointment by either:
o Contacting a local law enforcement agency and explaining that you need
fingerprints to mail to LA for a Criminal History Check
o Visiting the IdentoGO Fingerprint Card webpage and scheduling an
appointment to get fingerprinted on two FD-258 cards
Note: See Fingerprinting Process for Out-of-State Checks for details
▪ Fill in the fields on the FD-258 fingerprint card as follows:
▪ Enter your name and personal identifying information, including height,
weight, and place of birth
▪ Signature of Person Fingerprinted – Enter your signature
▪ Note: Your signature must be handwritten

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▪ Reason Fingerprinted – Enter “TX Child Care Regulation”

▪ Purchase a cashier check or money order for $26 made payable to:
Louisiana State Police

Submit Request to LA
▪ Send the Request form, Authorization form, Disclosure form, two fingerprint
cards, and payment by mail to:
Louisiana State Police
Bureau of Criminal Identification and Information
P.O. Box 66614 (Box A-6)
Baton Rouge, LA 70896

Confirm Submission of Request to the CBCU

▪ Copy and paste the following text into an email with the Subject line “LA Criminal
History Request Submitted” and provide the following information:
This message is to confirm that I have mailed the three request forms, two
fingerprint cards, and payment to Louisiana for the LA Criminal History
Check:

o Name:
o SSN:
o Date Mailed:

▪ Send the email confirming that the Louisiana request has been submitted by mail
to: [email protected]

Note: Failing to notify the CBCU that you have submitted your background
check request to Louisiana may result in your background check being closed
due to non-compliance.

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Louisiana sends the results to the CBCU by mail within eight to ten weeks. Please note
that there are delays with mail processing, so it may take longer for the CBCU to
receive and process the results.

Contact Information for Louisiana Criminal History

Website: LA Frequently Asked Questions

Residential Child Care Employees or Foster and Adoptive Parents

and Household Members
An Out-of-State Criminal History Check is not required for people in these roles. No
further action is needed.

Maine

ME – ABUSE AND NEGLECT HISTORY CHECK

Day Care or Residential Care Employees and Volunteers
Maine processes Abuse and Neglect History Checks for child care purposes through an
online portal and charges a $15 fee. Contact the CBCU to start the background check
process.

Exceptions:
❖ Minors: Maine does not perform Abuse and Neglect History Checks for minors.
If the person is between the ages of 14 – 17 years old, no further action is
required for this particular check.

Follow the steps below to request an Abuse and Neglect History Check from
Maine for Texas Child Care Regulation:

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Initiate Request – Contact the CBCU to initiate the request

▪ Create an email with the Subject line “Abuse and Neglect History Check Needed
from Maine”
▪ Copy and paste the following text into the message and provide the following
information:
A ME Abuse and Neglect History Check is needed for the following person:

o Name:
o SSN:

▪ Send the email to: [email protected]

Complete the ME Authorization Form – After the CBCU sends you the form by
email
▪ Fill in the fields of the ME Authorization Form for Child Abuse Registry
Background Check by either:
o Saving the form to your computer and clicking the Fill & Sign tab on
the right to:
• Enter your previous Maine Address
• Enter a date and an electronic signature by following the attached
instructions
-OR-
o Printing out the form and using print to:
• Enter your previous Maine Address
• Enter a date and signature
Note: Your signature must be handwritten
▪ If you printed out the form, scan and save it to a folder on your computer

Submit the Request in the ME Portal

▪ Go to the Maine Child Abuse Registry Background Check portal:
o Select a payment option to begin – Select the radio button for Credit
Card
o Click the Search Now button

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o Subject Information – Fill in the fields for Subject 1 with your personal
identifying information (If more than one Maine background check is
needed, enter the identifying information for each additional person under
a new Subject #)
o Click the Continue button
o Authorization Information –
• Select the radio button for I will upload an authorization form if
selected
• Click the Browse button to locate the authorization form saved to
your computer
• Click the Continue button
• Note: If you are submitting requests for multiple people, you must
repeat the above steps until all authorization forms have been
uploaded.
o Delivery Information – Fill in the fields as follows:
• Method of Delivery – Select “Deliver Results by Email”
• Name of Agency or Provider – Enter “Texas Health and Human
Services –CBCU”
• Email Address – Enter “[email protected]”
• First Name – Enter “Julianna”
• Last Name – Enter “Crighton”
• Address Line One – Enter “P.O. Box 149030”
• Address Line Two – Enter “Mail Code: 121-7”
• City/Town – Enter “Austin”
• State – Select “Texas”
• Zip – Enter “78714-9030”
• Phone Number – Enter “512-438-5221”
• Click the Review button
o Review Order –
• Look over all of the information on this page to ensure it has been
entered correctly. If you need to change any entries, click the Edit
link in the upper-right corner of that section.
• Click the Submit Payment button
o Payment Information –
• Enter your credit card information and billing address
• Click the Submit Payment button

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Confirm Submission of Request to the CBCU

▪ Copy and paste the following text into an email with the Subject line “ME Abuse
and Neglect History Request Submitted” and provide the following information:
This message is to confirm that I have submitted the ME Abuse and Neglect
History request in the ME portal:

o Name:
o SSN:
o Date Submitted:

▪ Send the email confirming that the Maine request has been submitted online to:
[email protected]

Note: Failing to notify the CBCU that you have submitted your background
check request to Maine may result in your background check being closed due to
non-compliance.

Maine sends the results to the CBCU by email within a couple of weeks.

Contact Information for Maine Abuse and Neglect History

Website: Maine Child and Family Services

Contact Information for the CBCU

If you have any questions about the background check process or information in this
guide, contact: [email protected]

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Foster or Adoptive Parents and Household Members

Maine requires the CBCU to submit the request for foster and adoptive purposes.
Contact the CBCU to start the background check process.

Exceptions:
❖ Minors: Maine does not perform Child Abuse and Neglect History Checks for
minors. If the person is between the ages of 14 – 17 years old, no further action
is required for this check.

Follow the steps below to initiate an Abuse and Neglect History Check from
Maine for Texas Child Care Regulation:

Initiate Request – Contact the CBCU to initiate the request

▪ Create an email with the Subject line “Abuse and Neglect History Check Needed
from Maine”
▪ Copy and paste the following text into the message and provide the following
information:
A ME Abuse and Neglect History Check is needed for the following person:

o Name:
o SSN:

▪ Send the email to: [email protected]

Maine sends the results to the CBCU by fax or mail within a couple of weeks. Please
note that there are delays with mail processing, so it may take longer for the CBCU to
receive and process the results.

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Contact Information for Maine Abuse and Neglect History

Website: Maine Child and Family Services

Contact Information for the CBCU

If you have any questions about the background check process or information in this
guide, contact: [email protected]

ME – CRIMINAL HISTORY CHECK

Day Care Employees and Volunteers
Maine processes name-based Criminal History Checks through an online portal and
charges a $31 fee. Submit a request with payment to Maine in the online portal.

Exceptions:
❖ Minors: Maine does not perform Criminal History Checks for minors. If the
person is between the ages of 14 – 17 years old, no further action is required for
this particular check.

Follow the steps below to request a Criminal History Check from Maine for
Texas Child Care Regulation:

Submit Request in the ME Portal

▪ Go to the Maine Criminal History Record Request Service website
o Select the Credit Card button at the bottom of the page
o Enter your personal identification information in the Subject 1 section
and click the Continue button at the bottom of the page
o Review your information on the following page:
• If changes are needed, click the Edit button
• If the information is correct, click Continue
o Shipping Information

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• Shipping Method – Select Send Request(s) via Email (Email

address listed below)
• Enter your name, address, phone #, and email address
• Click Review Order
o Review the information and click Confirm Order & Submit Payment
o Enter your credit card and billing information and click Submit Payment
for the $31 fee

Confirm Submission of Request to the CBCU

▪ Copy and paste the following text into an email with the Subject line “ME
Criminal History Request Submitted” and provide the following information:
This message is to confirm that I have submitted the ME Criminal History
request in the Maine portal:

o Name:
o SSN:
o Date Submitted:

▪ Send the email confirming that the Maine request has been submitted online to:
[email protected]

Retrieve Results – Maine sends the results to you by email

▪ Check your email for a message from [email protected] (You may need to
check your Junk or Spam folder)
▪ Save the results as a PDF to your computer

Submit Results to the CBCU

▪ Send the results to the CBCU by either:
o Scanning it and sending it as a PDF attachment by email (preferred) with
the Subject line “Maine Criminal History Results” to
[email protected]
Note: Do not send us links to documents saved to cloud storage (such as
a Google Drive folder) as we are unable to access these documents due to
our network security.

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-OR-
o Faxing it and entering “Maine Criminal History Results” on the cover sheet
to 512-406-0503

Maine sends the results to you within two hours in most cases. If additional research is
required, it may take up to two weeks.
Contact Information for Maine Criminal History

Website: Maine Criminal History Record Request Service

Contact Information for the CBCU

If you have any questions about the background check process or information in this
guide, contact: [email protected]

Residential Child Care Employees or Foster and Adoptive Parents

and Household Members
An Out-of-State Criminal History Check is not required for people in these roles. No
further action is needed.

Maryland

MD – ABUSE AND NEGLECT HISTORY CHECK

Maryland has the same process for child care and foster and adoptive purposes and
requires the CBCU to submit the request. Contact the CBCU to start the background
check process.

Follow the steps below to request an Abuse and Neglect History Check from
Maryland for Texas Child Care Regulation:

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Complete the Request Form

▪ Fill in the fields of the MD Child Protective Services Background Clearance Form
as follows:
Note: Maryland requires the request form to be completed electronically and
signed in blue ink.
o Part I: Purpose of Search
• Section A. Release to Self – Leave these checkboxes blank
• Section B. Release to an Agency/Individual Related To – Select the
appropriate checkbox based on the person’s role
✓ Adoption – For adoptive parent applicants and household
members
✓ Foster Care – For foster parent applicants and household
members
✓ Day Care Center – For day care and residential child care
employees and volunteers
✓ Family Day Care – For home-based child care operations and
household members
• Agency/Individual Name – Enter “Texas Health and Human
Services –CBCU”
• Name of Agency Representative – Enter “Leah Trevino”
• Agency Address – Enter “P.O. Box 149030 Mail Code: 121-7 Austin,
TX 78714-9030”
• Representative’s Phone Number – Enter “512-438-5221”
Note: The form only allows the entry of two digits in the second
phone # field. Enter the area code in the first field, skip the second
field, enter “438” in the third field, and the final four digits in the
extension field.

• Representative’s Email – Enter

“[email protected]”
o Part II: Search Information – If something does not apply, enter
“N/A”
• Enter your personal identifying information, current address, and
contact information
• CURRENT SPOUSE – Enter the full name and date of birth for your
spouse, if married. If you are not married, enter “N/A”.

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• FULL NAMES OF ALL CHILDREN – Enter the full names and dates of birth
for all children in your family, regardless of their age or whether
they live with you. Attach an additional page, if needed.
• Have you lived in Maryland in the Past? – Select “Yes”
• Have you worked or volunteered in Maryland in the past? – Select
the appropriate checkbox
• If yes to either question, from what years: - Enter the approximate
month and year that you moved into and out of Maryland
• PRIOR ADDRESSES – List all previous addresses in Maryland within the
last seven years. If there are more than four addresses, attach an
additional document.
o Part III: Authorization – Enter “Texas HHS –CBCU/Leah Trevino
▪ Print out the request form and sign and date it in blue ink in the presence of a
notary
▪ Have the notary sign and stamp the request form

Submit the Request to MD

▪ Send the request form (and any additional documents, if needed) by mail to:
Maryland Department of Human Services
Social Services Administration
CPS Background Clearance Unit
25 S. Charles Street, 11th Floor
Baltimore, MD 21201

Confirm Submission of Request to the CBCU

▪ Copy and paste the following text into an email with the Subject line “MD Abuse
and Neglect History Request Submitted” and provide the following information:
This message is to confirm that I have mailed the MD Abuse and Neglect
History request form to Maryland:

o Name:
o SSN:
o Date Mailed:

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▪ Send the email confirming that the Maryland request has been submitted by mail
to: [email protected]

Note: Failing to notify the CBCU that you have submitted your background
check request to Maryland may result in your background check being closed due
to non-compliance.

Maryland sends the results to the CBCU in approximately eight weeks. Please note that
there are delays with mail processing, so it may take longer for the CBCU to receive and
process the results.

Contact Information for Maryland Abuse or Neglect History

Website: Maryland Child Protective Services

Contact Information for the CBCU

If you have any questions about the background check process or information in this
guide, contact: [email protected]

MD – CRIMINAL HISTORY CHECK

Day Care Employees and Volunteers
The CBCU does not require a separate Criminal History Check from Maryland due to this
state’s participation in the National Fingerprint File (NFF).
The CBCU automatically closes these background checks in our system so no
further action is required.

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Residential Child Care Employees or Foster and Adoptive Parents

and Household Members
An Out-of-State Criminal History Check is not required for people in these roles. No
further action is needed.

Massachusetts

MA – ABUSE AND NEGLECT HISTORY CHECK

Massachusetts has the same process for child care and foster and adoptive purposes.
Complete the request form and send it to the CBCU by email or fax.

Follow the steps below to request an Abuse and Neglect History Check from
Massachusetts for Texas Child Care Regulation:

Complete the Request Form

▪ Save the MA Department Central Registry Record Request for Child Placement,
Employment or Licensure form as a PDF to your computer
▪ Open the request form from your computer and click on the Fill & Sign tab on
the right -OR- print out the request form and fill in the fields as follows (use
print):
o Requestor Information – Leave blank
o Applicant/Employee Information – Enter your personal identifying
information-
o All Prior First, Middle, Last Names or Nicknames Used – Enter all
alternate names you have previously used
o Current Home Address and Any Prior Addresses in the Past 5
Years – Enter your current address and all previous addresses for the last
five years
o Applicant/Employee Consent – Enter your name on the first line
o Requestor Certification – Leave blank
o Department of Children and Families Official Use Only – Leave
blank

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▪ Print out the form and sign and date it in the Applicant/Employee Consent
section
Note: Your signature must be handwritten
▪ Scan and save the request form as a PDF to your computer

Submit Request to the CBCU

▪ Return the request form to the CBCU by either:
o Scanning it and sending it as a PDF attachment by email (preferred) with
the Subject line “Abuse and Neglect History Request for Massachusetts” to
[email protected]
Note: Do not send us links to documents saved to cloud storage (such as
a Google Drive folder) as we are unable to access these documents due to
our network security.
-OR-
o Faxing it and entering “Abuse and Neglect History Request for
Massachusetts” on the cover sheet to 512-406-0503

Massachusetts sends the results to the CBCU Inspector by email within several weeks.

Contact Information for Massachusetts Abuse and Neglect History

Website: MA Department of Children & Families Public Records

Contact Information for the CBCU

If you have any questions about the background check process or information in this
guide, contact: [email protected]

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MA – CRIMINAL HISTORY CHECK

Day Care Employees and Volunteers
Massachusetts processes name-based Criminal History Checks and charges a $25 fee.
There are separate processes for people with a MA driver’s license and people without a
MA driver’s license. Submit the request and payment to Massachusetts online or by mail
(depending on whether you have a MA driver’s license).

Follow the steps below to request a Criminal History Check from

Massachusetts for Texas Child Care Regulation.

There are separate processes for:

❖ People With a MA Driver’s License and
❖ People Without a MA Driver’s License.

People With a MA Driver’s License

Submit the Request in the MA Portal

▪ Go to the Massachusetts iCORI Service webpage
▪ Click on the link to Register as an Individual (See CORI Help for guidance)
▪ Would you like to request your own Personal CORI – Select the Yes radio button
▪ Enter the following information on the Individual Details page
o Valid Email Address
o Full Name
o Date of Birth
o Social Security Number (only the last six digits are required)
o Address
o Phone Number
o Massachusetts driver's license Number or state ID number
▪ Verify and submit your registration
▪ Check your Inbox for a confirmation email from Massachusetts
▪ Go to Massachusetts iCORI Service:

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o Select Log in to iCORI

o Click the Activate Account button
▪ Submit the request and payment online
▪ Send an email confirming that the request has been submitted to Massachusetts
online to: [email protected]

Confirm Submission of Request to the CBCU

▪ Copy and paste the following text into an email with the Subject line “MA
Criminal History Request Submitted” and provide the following information:
This message is to confirm that I have submitted the MA Criminal History
request in the MA portal:

o Name:
o SSN:
o Date Submitted:

▪ Send the email confirming that the Massachusetts request has been submitted
online to: [email protected]

Submit Results to the CBCU – After the MA results are available

▪ Send the results to the CBCU by either:
o Sending as a PDF attachment by email (preferred) with the Subject line
“MA Criminal History Results” to [email protected]
Note: Do not send us links to documents saved to cloud storage (such as
a Google Drive folder) as we are unable to access these documents due to
our network security.
-OR-
o Faxing it and entering “MA Criminal History Results” on the cover sheet to
512-406-0503

People Without a MA Driver’s License

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Complete the Request Form

▪ Fill in the fields of the MA Personal CORI Request Form as follows:
Request Information
o Are you submitting an indigency waiver? - Select “No”
Requestor Details
o First Name – Enter your first name
o Middle Initial – Enter your middle initial
o Last Name – Enter your last name
o Suffix – Enter the suffix, if applicable
o Date of Birth – Enter your DOB as mm/dd/yyyy
o Probation Central File – Enter “N/A”
o Last six digits of your Social Security Number – Enter the last six digits of
your SSN
o Father’s First Name – Enter your father’s first name
o Father’s Last Name – Enter your father’s last name
o Mother’s First Name – Enter your mother’s first name
o Mother’s Last Name – Enter your mother’s last name
o Please check this box if you would ALSO like to request your personal
CORI with your former last name(s) – Select this checkbox if you have
any alternate names and list all names that you have previously used
Mailing Address
o Street Address – Enter your current address
o Apt. # or Suite – Enter your apartment number, if applicable
o City – Enter your city of residence
o State – Enter your state of residence
o Zip – Enter your zip code
o Personal Phone Number – Enter your phone #
o Email Address – Enter your email address
▪ Print out the request form and sign and date it by hand

Submit the Request to MA

▪ Purchase a cashier’s check or money order in the amount of $25 made payable
to: Commonwealth of Massachusetts
▪ Send the request form and payment by mail to:
Commonwealth of Massachusetts
Department of Criminal Justice Information Services

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ATTN: CORI Unit

200 Arlington Street, Suite 2200
Chelsea, MA 02150

Confirm Submission of Request to the CBCU

▪ Copy and paste the following text into an email with the Subject line “MA
Criminal History Request Submitted” and provide the following information:
This message is to confirm that I have submitted the MA Criminal History
request to Massachusetts by mail:

o Name:
o SSN:
o Date Mailed:

▪ Send the email confirming that the Massachusetts request has been submitted
by mail to: [email protected]

Note: Failing to notify the CBCU that you have submitted your background
check request to Massachusetts may result in your background check being
closed due to non-compliance.

Forward the Results to the CBCU – After MA sends you the results
▪ Send the results to the CBCU by either:
o Sending as a PDF attachment by email (preferred) with the Subject line
“MA Criminal History Results” to [email protected]
Note: Do not send us links to documents saved to cloud storage (such as
a Google Drive folder) as we are unable to access these documents due to
our network security.
-OR-
o Faxing it and entering “MA Criminal History Results” on the cover sheet to
512-406-0503

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Massachusetts provides the results to you in the online portal. You must forward the
results to the CBCU by following the instructions above.

Contact Information for Massachusetts Abuse and Neglect History

Website: MA Request CORI as an Individual

Contact Information for the CBCU

If you have any questions about the background check process or information in this
guide, contact: [email protected]

Residential Child Care Employees or Foster and Adoptive Parents

and Household Members
An Out-of-State Criminal History Check is not required for people in these roles. No
further action is needed.

Michigan

MI – ABUSE AND NEGLECT HISTORY CHECK

Day Care or Residential Care Employees and Volunteers
Michigan requires the CBCU to submit the request for child care purposes. Complete the
request form and send it to the CBCU by email or fax.

Follow the steps below to request an Abuse and Neglect History Check from
Michigan for Texas Child Care Regulation:

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Complete the Request Form and Make Copy of ID

▪ Fill in the fields of the MI Central Registry Clearance Request form as follows:
o Section 1 – Information on Person Being Cleared – Enter your
personal identifying information
o Section 2 – Requester Information
• Check Appropriate Box – Select the appropriate checkbox based on
your role:
✓ Out-of-State Child Caring Institution – For child care and
CPA employees and volunteers
✓ Out-of-State Adoption/Foster Care Home Screening – For
foster/adoptive parents and household members
• Name of Agency or Organization – Enter “Texas Health and Human
Services –CBCU”
Note: Do not list the child care operation as the Agency or
Organization
• Name of Requester – Enter “Victoria Grant”
• Address – Enter “P.O. Box 149030 Mail Code: 121-7 ATTN:
KJackson”
• City – Enter “Austin”
• State – Enter “TX”
• Zip Code – Enter “78714-9030”
• Email – Enter “[email protected]”
• Fax – Enter “512-406-0503”
• Phone – Enter “512-438-2659”
▪ Print out the request form and sign and date it (in Section 1)
Note: Your signature must be handwritten
▪ Make a copy or take a photo of your driver’s license, state-issued ID, or passport

Submit the Request to the CBCU

▪ Send the request form and copy of your photo ID to the CBCU by either:
o Scanning them and sending them as PDF attachments by email
(preferred) with the Subject line “Abuse and Neglect History Request for
Michigan” to [email protected]
Note: Do not send us links to documents saved to cloud storage (such as
a Google Drive folder) as we are unable to access these documents due to
our network security.

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-OR-
o Faxing them and entering “Abuse and Neglect History Request for
Michigan” on the cover sheet to 512-406-0503

Michigan sends the result to the CBCU within a couple of weeks.

Contact Information for Michigan Abuse and Neglect History
Website: MI Central Registry Clearance Requests

Contact Information for the CBCU

If you have any questions about the background check process or information in this
guide, contact: [email protected]

Foster or Adoptive Parents and Household Members

Michigan requires the Child Placing Agency (CPA) to submit the request for foster and
adoptive purposes. Complete the request form and send it with a copy of your ID to the
CPA by email or fax.

Follow the steps below to request an Abuse and Neglect History Check from
Michigan for Texas Child Care Regulation:

Complete the Request Form and Make Copy of ID

▪ Fill in the fields of the MI Central Registry Clearance Request form as follows:
o Section 1 Information on Person Being Cleared – Enter your
personal identifying information
o Section 2 Requester Information – Leave blank
▪ Print out the request form and sign and date it (in Section 1)
Note: Your signature MUST be handwritten
▪ Make a copy or take a photo of your driver’s license, state-issued ID, or passport

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Submit the Request to the CPA

▪ Send the request form and copy of your ID to the CPA by email or fax

Confirm Submission of Request to the CBCU

▪ Copy and paste the following text into an email with the Subject line “MI Abuse
and Neglect History Request Submitted” and provide the following information:
This message is to confirm that I have submitted the MI Abuse and Neglect
History request form to the Child Placing Agency:

o Name:
o SSN:
o Date Submitted:

▪ Send the email confirming that the Michigan request has been submitted to:
[email protected]

Note: Failing to notify the CBCU that you have submitted your background
check request to Michigan may result in your background check being closed due
to non-compliance.

Submit the Results to the CBCU – After MI sends the results to the CPA
▪ Send the results to the CBCU by either:
o Sending as a PDF attachment by email (preferred) with the Subject line
“MI Abuse and Neglect History Results” to
[email protected]
Note: Do not send us links to documents saved to cloud storage (such as
a Google Drive folder) as we are unable to access these documents due to
our network security.
-OR-
o Faxing it and entering “MI Abuse and Neglect History Results” on the
cover sheet to 512-406-0503

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Michigan sends the results to the CPA within ten business days. The CPA must forward
the results to the CBCU by following the instructions above.

Contact Information for Michigan Abuse and Neglect History

Website: MI Central Registry Clearance Requests
Contact Information for the CBCU

If you have any questions about the background check process or information in this
guide, contact: [email protected]

MI – CRIMINAL HISTORY CHECK

Day Care Employees and Volunteers
The CBCU does not require a separate Criminal History Check from Michigan due to this
state’s participation in the National Fingerprint File (NFF).
The CBCU automatically closes these background checks in our system so no
further action is required.

Residential Child Care Employees or Foster and Adoptive Parents

and Household Members
An Out-of-State Criminal History Check is not required for people in these roles. No
further action is needed.

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Minnesota

MN – ABUSE AND NEGLECT HISTORY CHECK

Day Care or Residential Care Employees and Volunteers
Minnesota requires that the request be submitted by mail and charges a $20 fee.
Complete the request form and send it to Minnesota by mail.

Follow the steps below to request an Abuse and Neglect History Check from
Minnesota for Texas Child Care Regulation:

Complete the Request Form

▪ Fill in the fields of the MN Consent for Release of Information from Minnesota
Statewide Database of Substantiated Abuse and Neglect form as follows:
To be completed by the person giving consent/authorization:
o Name(s) – Enter your full name and any alternate names you have
previously used
o Date of birth – Enter your DOB
o SS# – Enter your Social Security number
o Current address – Enter your street address
o City – Enter your city
o State – Enter your state
o Zip – Enter your zip code
o Minnesota address(es) – Enter your previous addresses in Minnesota
within the last five years
The information will be released to:
o Name – Enter “Victoria Grant”
o Agency – Enter “Texas Health and Human Services –CBCU”
o Address – Enter “P.O. Box 149030 Mail Code: 121-7”
o City – Enter “Austin”
o State – Enter “TX”
o Zip – Enter “78714-9030”
o Phone # – Enter “512-438-2659”
o Fax # – Enter “512-406-0503”

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o This information will be used for – Enter the appropriate option based on
your role:
• “Foster/Adoptive Parent in Texas”
• “Household Member in a Foster/Adoptive Home in Texas”
• “Child Care Employment in Texas”
• “Child Care Volunteer in Texas”
• “Household Member in Child Care Home in Texas”
▪ Print out the request form and sign it in the presence of a notary
Note: If the person is a minor, a parent or guardian’s signature is required.
▪ Have the notary sign and seal the request form

Submit the Request to MN

▪ Write out a check or money order in the amount of $20 made payable to:
Minnesota Department of Human Services
▪ Send the request form and payment by mail to:
Minnesota Department of Human Services, Office of Inspector General
Background Studies Division
P.O. Box 64172
St. Paul, MN 55164-0172

Confirm Submission of Request to the CBCU

▪ Copy and paste the following text into an email with the Subject line “MN Abuse
and Neglect History Request Submitted” and provide the following information:
This message is to confirm that I have mailed the MN Abuse and Neglect
History request form and payment to Minnesota:

o Name:
o SSN:
o Date Mailed:

▪ Send the email confirming that the Minnesota request has been submitted by
mail to: [email protected]

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Note: Failing to notify the CBCU that you have submitted your background
check request to Minnesota may result in your background check being closed
due to non-compliance.

Minnesota sends the results to the CBCU by mail within several weeks. Please note that
there are delays with mail processing, so it may take longer for the CBCU to receive and
process the results.

Contact Information for Minnesota Abuse and Neglect History

Website: MN Background Studies

Contact Information for the CBCU

If you have any questions about the background check process or information in this
guide, contact: [email protected]

Foster or Adoptive Parents and Household Members

Minnesota requires that the request be submitted by mail and charges a $20 fee.
Complete the request form and send it to Minnesota by mail.

Follow the steps below to request an Abuse and Neglect History Check from
Minnesota for Texas Child Care Regulation:

Complete the Request Form

▪ Fill in the fields of the MN Child Foster Care or Adoption Background Study form
as follows:
To be completed by the person giving consent/authorization:
o Name(s) – Enter your full name and any alternate names you have
previously used

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o Date of Birth – Enter your DOB

o Social Security Number – Enter your SSN
o Current Street Address – Enter your street address
o City – Enter your city
o State – Enter your state
o Zip Code – Enter your zip code
o Minnesota address(es) – Enter your previous addresses in Minnesota
within the last five years
The information will be released to:
o Name – Enter “Victoria Grant”
o Agency – Enter “Texas Health and Human Services –CBCU”
o Street Address – Enter “P.O. Box 149030 Mail Code: 121-7”
o City – Enter “Austin”
o State – Enter “TX”
o Zip Code – Enter “78714-9030”
o Phone # – Enter “512-438-2659”
o Fax # – Enter “512-406-0503”
o This information will be used for – Enter “Foster/Adoptive Home in Texas”
▪ Print out the request form and sign and date it
Note: If the person is a minor, a parent or guardian’s signature is required.

Submit the Request to MN

▪ Write out a check or money order in the amount of $20 made payable to:
Minnesota Department of Human Services
▪ Send the request form and payment by mail to:
Minnesota Department of Human Services, Office of Inspector General
Background Studies Division
P.O. Box 64172
St. Paul, MN 55164-0172

Confirm Submission of Request to the CBCU

▪ Copy and paste the following text into an email with the Subject line “MN Abuse
and Neglect History Request Submitted” and provide the following information:
This message is to confirm that I have mailed the MN Abuse and Neglect
History request form and payment to Minnesota:

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o Name:
o SSN:
o Date Mailed:

▪ Send the email confirming that the Minnesota request has been submitted by
mail to: [email protected]

Note: Failing to notify the CBCU that you have submitted your background
check request to Minnesota may result in your background check being closed
due to non-compliance.

Minnesota sends the results to the CBCU by mail within several weeks. Please note that
there are delays with mail processing, so it may take longer for the CBCU to receive and
process the results.

Contact Information for Minnesota Abuse and Neglect History

Website: MN Background Studies

Contact Information for the CBCU

If you have any questions about the background check process or information in this
guide, contact: [email protected]

MN – CRIMINAL HISTORY CHECK

Day Care Employees and Volunteers
The CBCU does not require a separate Criminal History Check from Minnesota due to
this state’s participation in the National Fingerprint File (NFF).

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The CBCU automatically closes these background checks in our system so no

further action is required.

Residential Child Care Employees or Foster and Adoptive Parents

and Household Members
An Out-of-State Criminal History Check is not required for people in these roles. No
further action is needed.

Mississippi

MS – ABUSE AND NEGLECT HISTORY CHECK

Day Care or Residential Care Employees and Volunteers
Mississippi requires the CBCU to initiate the request for child care purposes through an
online DocuSign process. Contact the CBCU to start the background check process.

Follow the steps below to request an Abuse and Neglect History Check from
Mississippi for Texas Child Care Regulation:

Initiate Request – Contact the CBCU to initiate the request

▪ Create an email with the Subject line “Abuse and Neglect History Check Needed
from Mississippi”
▪ Copy and paste the following text into the message and provide the following
information:
A MS Abuse and Neglect History Check is needed for the following person:

o Name:
o SSN:

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▪ Send the email to: [email protected]

Submit the Request to MS Online

▪ Check your Inbox for a message from Mississippi
▪ Click on the link provided in the email
Warning: The link expires within 24 hours. (If the link has expired, send an
email explaining that a new link is needed to
[email protected])
▪ Fill in the fields of the request form online with your personal identifying
information
▪ Sign the request form using DocuSign
Note: You must enter a full signature. Mississippi rejects requests if only initials
are entered as a signature.
▪ Submit the request form electronically for processing

Confirm Submission of Request to the CBCU

▪ Copy and paste the following text into an email with the Subject line “MS Abuse
and Neglect History Request Submitted” and provide the following information:
This message is to confirm that I have submitted the MS Abuse and Neglect
History request online using DocuSign:

o Name:
o SSN:
o Date Submitted:

▪ Send the email confirming that the Mississippi request has been submitted online
to: [email protected]

Note: Failing to notify the CBCU that you have submitted your background
check request to Mississippi may result in your background check being closed
due to non-compliance.

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Mississippi sends the results to the CBCU within a couple of weeks.

Contact Information for Mississippi Abuse and Neglect History

Website: Criminal History Checks - Mississippi State Department of Health (ms.gov)

Contact Information for the CBCU

If you have any questions about the background check process or information in this
guide, contact: [email protected]

Foster or Adoptive Parents and Household Members

Mississippi requires the CBCU to initiate the request for foster and adoptive purposes
through an online DocuSign process. Contact the CBCU to start the background check
process.

Follow the steps below to initiate an Abuse and Neglect History Check from
Mississippi for Texas Child Care Regulation:

Initiate Request – Contact the CBCU to initiate the request

▪ Create an email with the Subject line “Abuse and Neglect History Check Needed
from Mississippi”
▪ Copy and paste the following text into the message and provide the following
information:
A MS Abuse and Neglect History Check is needed for the following person:

o Name:
o SSN:

▪ Send the email to: [email protected]

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Submit the Request to MS Online

▪ Check your Inbox for a message from Mississippi
▪ Click on the link provided in the email
Warning: The link expires within 24 hours. (If the link has expired, send an
email explaining that a new link is needed to
[email protected])
▪ Fill in the fields of the request form with your personal identifying information
▪ Sign the request form using DocuSign
Note: You must enter a full signature. Mississippi rejects requests if only initials
are entered as a signature.
▪ Submit the request form electronically for processing
▪ Submit the request form electronically for processing

Confirm Submission of Request to the CBCU

▪ Copy and paste the following text into an email with the Subject line “MS Abuse
and Neglect History Request Submitted” and provide the following information:
This message is to confirm that I have submitted the MS Abuse and Neglect
History request online using DocuSign:

o Name:
o SSN:
o Date Submitted:

▪ Send the email confirming that the Mississippi request has been submitted online
to: [email protected]

Note: Failing to notify the CBCU that you have submitted your background
check request to Mississippi may result in your background check being closed
due to non-compliance.

Mississippi sends the results to the CBCU by email within a couple of weeks.

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Contact Information for Mississippi Abuse and Neglect History

Website: MS Child Abuse Central Registry

Contact Information for the CBCU

If you have any questions about the background check process or information in this
guide, contact: [email protected]

MS – CRIMINAL HISTORY CHECK

Day Care Employees and Volunteers
Mississippi requires the submission of fingerprints to perform a Criminal History Check
and charges a $54.17 fee. Pay the fee in the Mississippi portal and submit it the request
letter and your fingerprints to Mississippi by mail.

Follow the steps below to request a Criminal History Check from Mississippi
for Texas Child Care Regulation:

Initiate Request – Contact the CBCU to initiate the request

▪ Create an email with the Subject line “Criminal History Check Needed from
Mississippi”
▪ Copy and paste the following text into the message and provide the following
information:
A MS Criminal History Check is needed for the following person:

o Name:
o SSN:

▪ Send the email to: [email protected]

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Prepare Request and Fingerprints – After the CBCU sends you the request letter by
email
▪ Print out the MS Criminal History Request Letter
▪ Schedule a fingerprinting appointment by either:
o Contacting a local law enforcement agency and explaining that you need
fingerprints to mail to LA for a Criminal History Check
o Visiting the IdentoGO Fingerprint Card webpage and scheduling an
appointment to get fingerprinted on two FD-258 cards
Note: See Fingerprinting Process for Out-of-State Checks for details
▪ Fill in the fields on the FD-258 fingerprint card as follows:
▪ Enter your name and personal identifying information, including height,
weight, and place of birth
▪ Signature of Person Fingerprinted – Enter your signature
▪ Note: Your signature must be handwritten
▪ Reason Fingerprinted – Enter “TX Child Care Regulation”

Register Request and Pay Fee in MS Portal

▪ Go to the MS Portal
o Select Childcare Facility from the dropdown menu and click the Submit
button
o Fill in the fields on the registration page as follows and enter the
information exactly as described below:
• Facility Code – Enter “CH0104758” (Or copy and paste the code
online)
• Amount – Enter “50.00”
• Email– Enter your email address
• Phone – Enter your phone number as “(xxx) xxx-xxxx”
• Note: You must enter parentheses around the area code, then a
space, and a dash between the prefix and the last four digits or the
system will not accept your phone number.
• Click the Submit button
• Click the Submit button
o Review page:
• Review your information on this page -If anything needs to be
changed, select the Back button
• Click Continue to Payment

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o Payment Type page:

• Payment Type– Select “Credit/Debit Card” from the dropdown
menu
• Click the Next button
o Customer Information page:
• First Name – Enter your first name
• Last Name – Enter your last name
• Address – Enter your street address
Note: Your address MUST match the mailing address for your
credit/debit card
• City – Enter your city
• State – Select your state from the dropdown menu
• Phone Number – Enter your phone number (This MUST match the
city on the mailing address for your credit/debit card)
• Click the Next button
o Payment Information page:
• Enter your credit/debit card information, expiration month and
year, security card, and the name on the credit card
• Click Next to complete payment

Submit Request to MS
▪ Send the MS Criminal History Request Letter and fingerprint card by mail to:
Mississippi Department of Health
Criminal History Record Check Unit
ATTN: Brittany Orr
143B LeFleurs Square
Jackson, MS 39211

Note: Mississippi recommends obtaining a tracking number when sending the

request and fingerprint card by mail.

Confirm Submission of Request to the CBCU

▪ Copy and paste the following text into an email with the Subject line “MS
Criminal History Request Submitted” and provide the following information:

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This message is to confirm that I have submitted the MS Criminal History

request form and fingerprints to Mississippi by mail and paid the fee in the MS
portal:

o Name:
o SSN:
o Date Mailed:

▪ Send the email confirming that the Mississippi request has been submitted by
mail to: [email protected]

Note: Failing to notify the CBCU that you have submitted your background
check request to Mississippi may result in your background check being closed
due to non-compliance.

Mississippi sends the results to the CBCU within a couple of weeks.

If Mississippi sends results to you by mail, please forward the results to the CBCU by:
▪ Scanning and sending the results as an email attachment (preferred) with the
Subject line “MS Criminal History Results” to:
[email protected]
▪ Faxing it and entering “MS Criminal History Results” on the cover sheet to: 512-
406-0503

Contact Information for Mississippi Criminal History

Website: MS Portal

Contact Information for the CBCU

If you have any questions about the background check process or information in this
guide, contact: [email protected]

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Residential Child Care Employees or Foster and Adoptive Parents

and Household Members
An Out-of-State Criminal History Check is not required for people in these roles. No
further action is needed.

Missouri

MO – ABUSE AND NEGLECT HISTORY CHECK

Day Care or Residential Care Employees and Volunteers
Missouri requires the CBCU to submit the request for child care purposes. Contact the
CBCU to start the background check process.

Follow the steps below to request an Abuse and Neglect History Check from
Missouri for Texas Child Care Regulation:

Initiate Request – Contact the CBCU to initiate the request

▪ Create an email with the Subject line “Abuse and Neglect History Check Needed
from Missouri”
▪ Copy and paste the following text into the message and provide the following
information:
A MO Abuse and Neglect History Check is needed for the following person:

o Name:
o SSN:

▪ Send the email to: [email protected]

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Missouri sends the results to the CBCU by email within several weeks.

Contact Information for Missouri Abuse and Neglect History

Website: www.dss.mo.gov

Contact Information for the CBCU

If you have any questions about the background check process or information in this
guide, contact: [email protected]

Foster or Adoptive Parents and Household Members

Missouri processes checks for foster and adoptive purposes through an online portal
and charges a $15.25 fee. Register in the Missouri portal and notify the CBCU by email
to confirm registration.

Follow the steps below to request an Abuse and Neglect History Check from
Missouri for Texas Child Care Regulation:

Register in the MO Portal

▪ Access the MO Family Care Safety Registry online portal
▪ Click on the Is A Person Registered tab
o Social Security Number – Enter your SSN
o Confirm Social Security Number – Enter your SSN again
o Enter Security Text – Enter the security numbers to the right of this field
and click the Search button
▪ Refer to the message displayed in the online portal: Was your Social Security
Number found in the database?
o If Yes – Go to the Confirm Your Registration to the CBCU section
below
o If No: Go to the bullet below
▪ Click on the Continue button
▪ Employer Name – Enter “Texas Health and Human Services -CBCU”

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o Select the option for TEXAS HEALTH AND HUMAN SERVICES -CBCU when it
displays
o Click the Search button
▪ After the portal displays the Employer Results, select the checkbox next to
Texas Health and Human Services -CBCU and click the Continue button
▪ Selection Criteria –Registration Type(s) – Select the checkbox for Voluntary
Note: Do NOT select Adoptive Parent or Foster Parent/Family Member of Foster
Parent as these are Out-of-State requests
▪ Personal Information – Enter your:
o Last Name
o First Name
o Middle Name
o Suffix – Select an option from the suffix dropdown menu, if applicable
o Click the Add Other Name button to enter any alternate names, maiden
names, or aliases
o Date of Birth:
o Month – Enter your two-digit month of DOB
o Day – Enter your two-digit day of DOB
o Year – Enter your four-digit year of DOB
o Gender – Select your gender from the dropdown menu
▪ Contact Information:
o Street Address or PO Box – Enter your mailing address
o Zip Code – Enter your zip code
o City – Enter your city of residence
o State – Select your state of residence from the dropdown options
o County – Enter your county of residence
o Telephone – Enter your phone number
o Registrant’s Email – Enter your email address
o Confirm Email – Enter your email address again
o Click the Continue button
o If the portal displays your address under Standard Address Results,
select the checkbox next to your address and click the Save button
▪ Email Entered pop-up window – Select the Yes button
▪ Registration Confirmation pop-up window – Review your information to
confirm everything is correct:
o If No – Click the Edit button to make any changes
o If Yes – Click the Continue button
▪ Registration Agreement pop-up window – Click the Agree button

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▪ Payment Information – Enter your credit card information and click the
Continue button to pay the $15.25 fee
Note: Missouri requires payment by credit or debit card to register online. If you
do not have a credit or debit card:
o Create an email with the Subject line “Abuse and Neglect History Paper
Request Needed for Missouri”
o Include the following information in the message:
Name:
SSN:
I am not registered in the MO Family Care Safety Registry and I do not
have a credit or debit card to register online. Please send me the paper
form to register and pay by mail.
o Send the email to: [email protected]
▪ Follow all other prompts in the portal to complete your registration

Confirm Your Registration to the CBCU

▪ Create a new email message with the Subject line “Abuse and Neglect History
Check Needed for Missouri”
▪ Include the following information in the message:
Name:
SSN:
I am registered in the MO Family Care Safety Registry. Please submit a
background check request for me in the online portal.
▪ Send the email to: [email protected]

Note: Failing to notify the CBCU that you have registered in the Missouri portal
may result in your background check being closed due to non-compliance.

Missouri sends the results to the CBCU in the portal within a couple of weeks.

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Contact Information for Missouri Abuse and Neglect History

Website: MO Department of Social Services

Contact Information for the CBCU

If you have any questions about the background check process or information in this
guide, contact: [email protected]

MO – CRIMINAL HISTORY CHECK

Day Care Employees and Volunteers
The CBCU does not require a separate Criminal History Check from Missouri due to this
state’s participation in the National Fingerprint File (NFF).
The CBCU automatically closes these background checks in our system so no
further action is required.

Residential Child Care Employees or Foster and Adoptive Parents

and Household Members
An Out-of-State Criminal History Check is not required for people in these roles. No
further action is needed.

Montana

MT – ABUSE AND NEGLECT HISTORY CHECK

Montana has the same process for child care and foster and adoptive purposes and
requires the CBCU to submit the request. Complete the request form and send it to the
CBCU by email or fax.

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Exceptions:
❖ Minors: Montana does not perform Abuse and Neglect History Checks for
minors. If the person is between the ages of 14 – 17 years old, no further action
is required for this particular check.

Follow the steps below to request an Abuse and Neglect History Check from
Montana for Texas Child Care Regulation:

Complete the Request Form

▪ Fill in the fields of the MT Release of Information for Protective Service
Background Checks form as follows:
Note: Montana rejects request forms if any of the fields are left blank.
o Section A
• Name – Enter your first, middle, maiden, and last name. If you do
not have a middle name, enter “NMN”.
• Aliases/Other Names Used – Enter all alternate names you have
used. If you have not used an alternate name, enter “N/A”.
• Physical Address – Enter your address
• Mailing Address – Enter “same”
• Sex – Select the appropriate checkbox
• Date of Birth – Enter your DOB as mm/dd/yyyy
• Social Security Number – Enter your SSN. If you do not have an
SSN, enter “N/A”.
• Driver’s License # – Enter your Driver’s License #. If you do not
have a Driver’s License, enter “N/A”.
• Phone – Enter your phone #
o Section B – List each city, county and state in which you have lived since
the age of 18 and the approximate month and year you moved in and out
of each residence. Attach an additional document, if needed.
o Section C – Select the appropriate checkbox based on your role:
• A Child Placing Agency employee/volunteer – If you are an
employee or volunteer of a CPA
• Adoption/Guardianship Only – For foster/adoptive parents

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• A member of [name of foster or adoptive parent] who is applying

to be licensed or approved – If you are a household member. Enter
one of the foster or adoptive parent’s names in the blank field.
• Leave blank – If you are a child care employee or volunteer
o Section D
• In the first blank field, enter “Texas HHS –CBCU”
• Agency Name and Address – Enter “Texas Health and Human
Services –CBCU P.O. Box 149030 Mail Code: 121-7 Austin, TX
78714-9030”
▪ Print out the request form and sign and date it in the presence of a notary
▪ Have the notary sign and seal the request form
▪ If you are a child care employee or volunteer, write “Out-of-State Child Care” in
Section C of the request form

Submit the Request to the CBCU

▪ Send the request form to the CBCU by either:
o Scanning it and sending it as a PDF attachment by email (preferred) with
the Subject line “Abuse and Neglect History Request for Montana” to
[email protected]
Note: Do not send us links to documents saved to cloud storage (such as
a Google Drive folder) as we are unable to access these documents due to
our network security
-OR-
o Faxing it and entering “Abuse and Neglect History Request for Montana”
on the cover sheet to 512-406-0503

Montana sends the results to the CBCU by fax within a couple of weeks.

Contact Information for Montana Abuse and Neglect History

Website: MT Child Protective Services Background Check

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Contact Information for the CBCU

If you have any questions about the background check process or information in this
guide, contact: [email protected]

MT – CRIMINAL HISTORY CHECK

Day Care Employees and Volunteers
The CBCU does not require a separate Criminal History Check from Montana due to this
state’s participation in the National Fingerprint File (NFF).
The CBCU automatically closes these background checks in our system so no
further action is required.

Residential Child Care Employees or Foster and Adoptive Parents

and Household Members
An Out-of-State Criminal History Check is not required for people in these roles. No
further action is needed.

Nebraska

NE – ABUSE AND NEGLECT HISTORY CHECK

Nebraska has the same process for child care and foster and adoptive purposes through
an online portal and charges a $2.50 fee. Submit a request to Nebraska in the online
portal.

Follow the steps below to request an Abuse and Neglect History Check from
Nebraska for Texas Child Care Regulation:

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Submit the Request in the NE Portal

▪ Access the NE Abuse and Neglect Check for CBCU portal online
▪ Fill in the fields of the request form in the portal as follows:
(See the Central Registry Applicant webpage and the Guide to Completing a
Central Registry Background Check for instructions)
o Begin Check
• Enter your email address and create a four digit PIN
• Nebraska will send you an email with your Request Number
o Enter Information
• Enter your personal identifying information, address and phone #,
other names you have used, names and birthdates of your children,
and previous cities in which you have resided
• Select the checkbox for Child Abuse and Neglect Central Registry
• Click the Submit button
o Verification Method – Select Online Verification
Note: If you do not select Online Verification or the portal is unable to
verify your identity online, you must do the following:
• Print the Notary Form provided in the portal
• Sign the Notary Form in the presence of a notary and have the
notary sign and seal the form
• Scan the Notary Form and upload it into the portal using your
Request Number and PIN
o Payment – Enter your credit/debit card or electronic check information to
pay the $2.50 fee
o You can check the status of the request using your Request Number and
PIN

Confirm Submission of Request to the CBCU

▪ Copy and paste the following text into an email with the Subject line “NE Abuse
and Neglect History Request Submitted” and provide the following information:
This message is to confirm that I have submitted the NE Abuse and Neglect
History request in the NE portal:

o Name:
o SSN:
o Date Submitted:

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▪ Send the email confirming that the Nebraska request has been submitted online
to: [email protected]

Note: Failing to notify the CBCU that you have submitted your background
check request to Nebraska may result in your background check being closed
due to non-compliance.

Nebraska provides the results to the CBCU in the portal within a couple of weeks. The
results are also available to you in the portal.

Contact Information for Nebraska Abuse and Neglect History

Website: NE Abuse and Neglect Central Registry

Contact Information for the CBCU

If you have any questions about the background check process or information in this
guide, contact: [email protected]

NE – CRIMINAL HISTORY CHECK

Day Care Employees and Volunteers
Nebraska processes name-based Criminal History Checks through an online portal and
charges a $15.50 fee. Submit a request to Nebraska in the online portal.

Follow the steps below to request a Criminal History Check from Nebraska
for Texas Child Care Regulation:

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Submit the Request in the NE Portal

▪ Access the Nebraska Criminal History Reports portal online
▪ Fill in the fields of the request form as follows
o Complete The Following Information About Yourself
(This page refers to the requesting agency where the results are to be
sent)
• Contact Person – Enter “Corinna Reyna”
• Organization Name – Enter “Texas Health and Human Services –
CBCU”
• Address Line 1 – Enter “P.O. Box 149030”
• Address Line 2 – Enter “Mail Code: 121-7”
• City – Enter “Austin”
• State/Province – Select “Texas”
• Zip – Enter “78714”
• Email Address – Enter “[email protected]”
• Verify Email Address – Enter
“[email protected]”
• Client Memo – Enter “Texas Child Care”
o Person of Interest Information
(This page refers to you)
• First Name – Enter your legal first name
• Middle Name or Initial – Enter your middle name or initial. If no
middle name, leave blank.
• Last Name – Enter your legal last name without any hyphens. If
your last name is hyphenated, enter a space between the names.
• Maiden Name/Aliases – Enter any maiden name or alternate names
you have used
• Suffix – Select the appropriate suffix for your name, if applicable
• Social Security # – Enter your SSN without dashes
• Date of Birth – Enter your DOB as mm/dd/yyyy
• Gender – Select your gender from the dropdown menu
• Race – Select your race from the dropdown menu
• Place of Residence – Select your current state of residence
• Place of Birth – Select the U.S. state, Canadian territory, or country
in which you were born

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• Nebraska Driver License # – Enter your Nebraska driver’s license #,

if applicable. If you do not have a Nebraska driver’s license, leave
blank.
o Request Type
• Select the radio button for Public information criminal history
• Click the Save Person to Order button in the bottom-right corner
• The portal will take you to a new Person of Interest
Information page. Select the Continue With Order button in
the bottom-right corner
• Review the Verify Your Information page and click the Edit
button if any changes needed
• Select the I Agree/Proceed to Payment button in the bottom-
right corner
o Payment Information
• In the Billing Information section:
➢ Select the Clear Billing Information button and
➢ Enter the billing information connected to the credit card you
are using for payment
• Account Information
➢ Card Number – Enter your credit card number
➢ CVV Number – Enter the 3 digit # on the back of the credit
card
➢ Expiration Date – Select the month and year
• Select Verify Information
▪ Save your Receipt Number as it will be required to access the results

Confirm Submission of Request to the CBCU

▪ Copy and paste the following text into an email with the Subject line “NE
Criminal History Request Submitted” and provide the following information:
This message is to confirm that I have submitted the NE Criminal History
request in the NE portal:

o Name:
o SSN:
o Date Submitted:

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▪ Send the email confirming that the Nebraska request has been submitted online
to: [email protected]

Note: Failing to notify the CBCU that you have submitted your background
check request to Nebraska may result in your background check being closed
due to non-compliance.

Nebraska sends the results to the CBCU within a couple of weeks.

Contact Information for Nebraska Criminal History

Website: NE Criminal History Requests

Contact Information for the CBCU

If you have any questions about the background check process or information in this
guide, contact: [email protected]

Residential Child Care Employees or Foster and Adoptive Parents

and Household Members
An Out-of-State Criminal History Check is not required for people in these roles. No
further action is needed.

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Nevada

NV – ABUSE AND NEGLECT HISTORY CHECK

Day Care or Residential Care Employees and Volunteers
Nevada requires the CBCU to submit the request for child care purposes. Complete the
request form and send it to the CBCU by email or fax.

Follow the steps below to request an Abuse and Neglect History Check from
Nevada for Texas Child Care Regulation:

Complete the Request Form and Make Copy of ID

▪ Save the NV Employer Request for Child Abuse & Neglect Central Registry
Information form as a PDF to your computer to enable the Fill & Sign feature
▪ Open the request form from your computer and use the Fill & Sign feature – or
print out the request form – and fill in the fields as follows (use print):
o Part I. Employer Requesting Information – Leave blank
Note: Do not list the child care operation as Employer
o Part II. Identifying Information
• Name (Adult #1) – Enter your full name
• Date of Birth – Enter your DOB as mm/dd/yyy
• Social Security Number – Enter your SSN. If you do not have an
SSN, enter “N/A”
• Alias/Maiden name(s) used – Enter all alternate names you have
used. If you have no alternate names, enter “N/A”.
• Gender/Sex – Select your gender
• Email – Enter your email address
• Address – Enter your mailing address
• Name (Adult #1) – Enter “N/A”
• Children in family or home
➢ Name – Enter the name for each child in your family or
home
➢ Any other name(s) used – Enter any alternate names used
by each child

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➢ Date of Birth – Enter the DOB for each child

➢ Social Security Number – Enter the SSN for each child (If
SSN unknown, enter “unknown”)
o Part III. Authorization to Release Information
• (Name of employer/agency) - Enter “Texas Health and Human
Services –CBCU”
• Select the checkbox for Email next to Adult #1 (regarding the
preferred method of receiving OSAN records if history is found)
▪ Print out the request form and sign date Part IV of the form on the Client
Signature 1 line
Note: Your signature must be handwritten
▪ Make a copy or take a photo of your driver’s license, state-issued identification,
or Passport

Submit the Request to the CBCU

▪ Send the request form and copy of your photo ID to the CBCU by either:
o Scanning them and sending them as PDF attachments by email
(preferred) with the Subject line “Abuse and Neglect History Request for
Nevada” to [email protected]
Note: Do not send us links to documents saved to cloud storage (such as
a Google Drive folder) as we are unable to access these documents due to
our network security.
-OR-
o Faxing them and entering “Abuse and Neglect History Request for
Nevada” on the cover sheet to 512-406-0503

Nevada sends the results to the CBCU by email within a couple of weeks.

Contact Information for Nevada Abuse and Neglect History

Website: NV Central Registry

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Contact Information for the CBCU

If you have any questions about the background check process or information in this
guide, contact: [email protected]

Foster or Adoptive Parents and Household Members

Nevada requires the CBCU to submit the request for foster and adoptive purposes.
Complete the request form and send it to the CBCU by email or fax.

Follow the steps below to request an Abuse and Neglect History Check from
Nevada for Texas Child Care Regulation:

Complete the Request Form

▪ Save the NV Request for Child Abuse & Neglect Screening form as a PDF to your
computer to enable the Fill & Sign feature
▪ Open the request form from your computer and use the Fill & Sign feature – or
print out the request form – and fill in the fields as follows (use print):
Note: You can list two people in your home for whom background checks are
needed on the request form.
o Requestor Information – Leave blank
o Persons subject of background check (Include all household
members over the age of 18)
• Name – Enter your full name
• Alias/Maiden name(s) used – Enter all alternate names you have
used. If you have no alternate names, enter “N/A”.
• Date of Birth – Enter your DOB as mm/dd/yyyy
• Social Security Number – Enter your SSN. If you do not have an
SSN, enter “N/A”.
• Name – Enter the second person’s full name. If no second person,
enter “N/A”.
• Date of Birth – Enter the second person’s DOB as mm/dd/yyyy
• Alias/Maiden name(s) used – Enter the second person’s alternate
names. If no alternate name listed in CLASS, enter “N/A”.
• Social Security Number – Enter the person’s SSN

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o Children in family or home (Attach an additional page if more space is

needed)
• Name – Enter the full name for each child in your family or home
• Any other name(s) used – Enter any alternate names used by each
child
• Date of Birth – Enter the DOB for each child
• Social Security Number – Enter the SSN for each child (If SSN
unknown, enter “unknown”)

Submit the Request to the CBCU

▪ Send the request form to the CBCU by either:
o Scanning it and sending it as a PDF attachment by email (preferred) with
the Subject line “Abuse and Neglect History Request for Nevada” to
[email protected]
Note: Do not send us links to documents saved to cloud storage (such as
a Google Drive folder) as we are unable to access these documents due to
our network security.
-OR-
o Faxing it and entering “Abuse and Neglect History Request for Nevada” on
the cover sheet to 512-406-0503

Nevada sends the results to the CBCU by email within a couple of weeks.

Contact Information for Nevada Abuse and Neglect History

Website: NV Central Registry

Contact Information for the CBCU

If you have any questions about the background check process or information in this
guide, contact: [email protected]

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NV – CRIMINAL HISTORY CHECK

Day Care Employees and Volunteers
Nevada requires the submission of fingerprints to perform a Criminal History Check and
charges a $27 fee. Complete the request form and submit it with your fingerprints and
payment to Nevada by mail.

Follow the steps below to request a Criminal History Check from Nevada for
Texas Child Care Regulation:

Complete the Request Form

▪ Fill inthe fields of the Request for Nevada Criminal History form as follows:
o First Name – Enter your first name
o Middle Name – Enter your middle name
o Last Name – Enter your last name
o Mailing Address – Enter your mailing address
o Contact Phone – Enter your phone #
o Contact Email – Enter your email address
o Date of Birth – Enter your DOB as mm/dd/yyyy
o Respond to – Enter “Texas Health and Human Services –CBCU”
Note: Do not list the child care operation in this section
o Mailing Address – Enter:
“P.O. Box 149030 Mail Code: 121-7 ATTN: CReyna
Austin, TX 78714-9030”
o Please indicate reason for request – Enter “Texas Child Care”
▪ Print out the request form and sign and date it
Note: Your signature must be handwritten

Prepare Fingerprints and Payment

▪ Schedule a fingerprinting appointment by either:
o Contacting a local law enforcement agency and explaining that you need
fingerprints to mail to LA for a Criminal History Check
o Visiting the IdentoGO Fingerprint Card webpage and scheduling an
appointment to get fingerprinted on two FD-258 cards

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Note: See Fingerprinting Process for Out-of-State Checks for details

▪ Fill in the fields on the FD-258 fingerprint card as follows:
▪ Enter your name and personal identifying information, including height,
weight, and place of birth
▪ Signature of Person Fingerprinted – Enter your signature
Note: Your signature must be handwritten
▪ Reason Fingerprinted – Enter “TX Child Care Regulation”
▪ Purchase a money order in the amount of $27 made payable to: Nevada
Department of Public Safety

Submit Request to NV
▪ Staple the request form, fingerprint card, and money order together and send
them by mail to:
Department of Public Safety
Records, Communications and Compliance Division
333 West Nye Lane, Suite 100
Carson City, NV 89706

Confirm Submission of Request to the CBCU

▪ Copy and paste the following text into an email with the Subject line “NV
Criminal History Request Submitted” and provide the following information:
This message is to confirm that I have mailed the request form, fingerprint card,
and payment to Nevada for the NV Criminal History Check:

o Name:
o SSN:
o Date Mailed:

▪ Send the email confirming that the Nevada request has been submitted by mail
to: [email protected]

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Note: Failing to notify the CBCU that you have submitted your background
check request to Nevada may result in your background check being closed due
to non-compliance.

Nevada sends the results to the CBCU by mail within 45 days. Please note that there
are delays with mail processing, so it may take longer for the CBCU to receive and
process the results.

Contact Information for Nevada Criminal History

Website: Nevada Department of Public Safety

Contact Information for the CBCU

If you have any questions about the background check process or information in this
guide, contact: [email protected]

Residential Child Care Employees or Foster and Adoptive Parents

and Household Members
An Out-of-State Criminal History Check is not required for people in these roles. No
further action is needed.

New Hampshire

NH – ABUSE AND NEGLECT HISTORY CHECK

Day Care or Residential Care Employees and Volunteers
New Hampshire requires the request form to be submitted by mail. Complete the
request form and submit it to New Hampshire by mail.

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Follow the steps below to request an Abuse and Neglect History Check from
New Hampshire for Texas Child Care Regulation:

Complete the Request Form

▪ Save the NH Child Abuse and Neglect Central Registry Name Search
Authorization for Child Care form to your computer
▪ Open the request form from your computer and use the Fill & Sign feature – or
print out the request form – and fill in the fields as follows (use print):
o Current Full Legal Name – Enter your first, middle, and last name
o Other Names (Aliases) I Have Used, Including Maiden Name – Enter all
alternate names you have ever used
o Date of Birth – Enter your DOB as mm/dd/yyyy
o Telephone Number – Enter your phone #
o Current Mailing Address – Enter your address
o Name of Child Care Employer – Enter the name of the child care operation
o Resource Number – Leave blank
o Address of Child Care Employer – Enter the address of the child care
operation
o Purpose of Check – Select the checkbox based for Another State’s Lead
Agency
• Agency Name – Enter “Texas Health and Human Services -CBCU”
• Number and Street Name – Enter “P.O. Box 149030 Mail Code:
121-7”
• City or Town – Enter “Austin”
• State – Enter “TX”
• Zip Code – Enter “78714-9030”
▪ Sign the request form in the presence of a notary
Note: If this request is for a person under the age of 18, a parent or guardian
must also sign the request form in the presence of a notary.
▪ Have the notary sign and seal the request form

Submit the Request to NH

▪ Address a stamped envelope to:
Texas Health and Human Services –CBCU
P.O. Box 149030 Mail Code: 121-7 ATTN: CReyna

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Austin, TX 78714-9030
▪ Send the request form and the Texas-addressed envelope by mail to:
Bureau of Child Development and Head Start Collaboration
Division of Economic and Housing Stability
129 Pleasant Street
Concord, NH 03301

Confirm Submission of Request to the CBCU

▪ Copy and paste the following text into an email with the Subject line “NH Abuse
and Neglect History Request Submitted” and provide the following information:
This message is to confirm that I have mailed the NH Abuse and Neglect
History request form and Texas-addressed envelope to New Hampshire:

o Name:
o SSN:
o Date Mailed:

▪ Send the email confirming that the New Hampshire request has been submitted
by mail to: [email protected]

Note: Failing to notify the CBCU that you have submitted your background
check request to New Hampshire may result in your background check being
closed due to non-compliance.

New Hampshire sends the results to the CBCU by mail within several weeks. Please
note that there are delays with mail processing, so it may take longer for the CBCU to
receive and process the results.

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Contact Information for New Hampshire Abuse and Neglect History

Website: Background Checks for Child Care Personnel | New Hampshire Department of
Health and Human Services (nh.gov)

Contact Information for the CBCU

If you have any questions about the background check process or information in this
guide, contact: [email protected]

Foster or Adoptive Parents and Household Members

New Hampshire requires the request form to be submitted by mail. Complete the
request form and submit it to New Hampshire by mail.

Follow the steps below to request an Abuse and Neglect History Check from
New Hampshire for Texas Child Care Regulation:

Complete the Request Form

▪ Save the NH Child Abuse and Neglect Central Registry Name Search
Authorization for Foster and Adoption form to your computer
▪ Open the request form from your computer and use the Fill & Sign feature – or
print out the request form – and fill in the fields as follows (use print):
o Current Full Legal Name – Enter your first, middle, and last name
o Other Names (Aliases) I Have Used, Including Maiden Name – Enter all
alternate names you have ever used
o Date of Birth – Enter your DOB as mm/dd/yyyy
o Telephone Number – Enter your phone #
o Current Mailing Address – Enter your address
o Purpose of Check – Select the appropriate checkbox based on your role:
• Foster Care/Adoption – For foster/adoptive parents, household
members, and frequent and regular visitors
• Child-Placing Agency Staff – For CPA staff and volunteers
o Name and Address of Person and Agency to Receive Results:
• Agency Name – Enter “Texas Health and Human Services -CBCU”

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• Number and Street Name – Enter “P.O. Box 149030 Mail Code:
121-7”
• City or Town – Enter “Austin”
• State – Enter “TX”
• Zip Code – Enter “78714-9030”
▪ Sign the request form in the presence of a notary
Note: If this request is for a person under the age of 18, a parent or guardian
must also sign the request form in the presence of a notary.
▪ Have the notary sign and seal the request form
▪ Sign the request form in the presence of a notary
Note: If this request is for a person under the age of 18, a parent or guardian
must also sign the request form in the presence of a notary.
▪ Have the notary sign and seal the request form

Submit the Request to NH

▪ Address a stamped envelope to:
Texas Health and Human Services –CBCU
P.O. Box 149030 Mail Code: 121-7 ATTN: CReyna
Austin, TX 78714-9030
▪ Send the request form and the Texas-addressed envelope by mail to:
Division for Children, Youth and Families
DCYF Central Registry, Thayer Building
129 Pleasant Street
Concord, NH 03301

Confirm Submission of Request to the CBCU

▪ Copy and paste the following text into an email with the Subject line “NH Abuse
and Neglect History Request Submitted” and provide the following information:
This message is to confirm that I have mailed the NH Abuse and Neglect
History request form and Texas-addressed envelope to New Hampshire:

o Name:
o SSN:
o Date Mailed:

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▪ Send the email confirming that the New Hampshire request has been submitted
by mail to: [email protected]

Note: Failing to notify the CBCU that you have submitted your background
check request to New Hampshire may result in your background check being
closed due to non-compliance.

New Hampshire sends the results to the CBCU by mail within several weeks. Please
note that there are delays with mail processing, so it may take longer for the CBCU to
receive and process the results.

Contact Information for New Hampshire Abuse and Neglect History

Website: Central Registry | New Hampshire Department of Health and Human Services
(nh.gov)
Contact Information for the CBCU

If you have any questions about the background check process or information in this
guide, contact: [email protected]

NH – CRIMINAL HISTORY CHECK

Day Care Employees and Volunteers
New Hampshire processes name-based Criminal History Checks through an online portal
and charges a $25 fee. Submit a request in the New Hampshire portal.

Follow the steps below to request a Criminal History Check from New
Hampshire for Texas Child Care Regulation:

Submit the Request in the NH Portal

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▪ Go to the NH Criminal History Check Portal

▪ Select the Request Online NH Criminal Conviction Check button
▪ Review the General Information, Notice, and User Agreement -and scroll
to the bottom of the page
o Select the checkbox stating I certify that I have read, understand and
agree to the above policy and procedures related to the NH Criminal
Conviction Record check process.
o Click Next
▪ Requestor Information – Enter the following information:
o First Name – Enter “Julianna”
o Middle Name – Leave blank
o Last Name – Enter “Crighton”
o Business Name – Enter “Texas Health and Human Services -CBCU”
o Phone 1 – Enter “512-438-5221”
o Phone Type – Select Work
o Phone 2 – Leave blank
o Phone Type – Leave blank
o Email Address – Enter “[email protected]”
o Confirm Email Address – Enter “[email protected]”
o Are you checking your own Criminal Record? – Do not select this checkbox
o Click Next
▪ Individual Being Searched – Enter the following information:
o First Name – Enter your full first name
o Middle Name – Enter your middle name. If none, leave blank.
o Last Name – Enter your legal last name
o Suffix – Select the correct option, if applicable.
o Maiden Name – Enter your maiden name, if applicable. If none, leave
blank.
o SSN – Enter your full Social Security number without dashes
o Date of Birth – Enter your DOB as MM/DD/YYYY
o Place of Birth – Select the appropriate state, U.S. territory, or region from
the dropdown options
o Driver License Number – Enter your DL #
o Driver License State – Select the state that issued your DL
o Mailing/Legal City – Enter the city in which you live
o Mailing/Legal State – Select the state or U.S. territory in which you live

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o Has this individual changed their name since birth? (Married?

Divorced? Court order name change? – Select the Add/Edit Alias
button to enter all alternate names that you have previously used
o Click Next
▪ NH Criminal Conviction Record Check Summary – Review the information
you have entered for accuracy.
o Select the Back button to make any changes
o Select Add to Shopping Cart after confirming all information is correct
▪ Shopping Cart – Select Pay By Credit Card
▪ Payment Processing –
o Enter your credit or debit card information
o Enter text from the image
o Select Pay $25

Confirm Submission of Request to the CBCU

▪ Copy and paste the following text into an email with the Subject line “NH
Criminal History Request Submitted” and provide the following information:
This message is to confirm that I have submitted the NH Criminal History
Check request online:

o Name:
o SSN:
o Date Submitted:

▪ Send the email confirming that the New Hampshire request has been submitted
online to: [email protected]

Note: Failing to notify the CBCU that you have submitted your background
check request to New Hampshire may result in your background check being
closed due to non-compliance.

New Hampshire sends the results to the CBCU by email within a couple of weeks.

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Contact Information for New Hampshire Criminal History

Website: NH Criminal Records Unit FAQs

Contact Information for the CBCU

If you have any questions about the background check process or information in this
guide, contact: [email protected]

Residential Child Care Employees or Foster and Adoptive Parents

and Household Members
An Out-of-State Criminal History Check is not required for people in these roles. No
further action is needed.

New Jersey

NJ – ABUSE AND NEGLECT HISTORY CHECK

Day Care or Residential Care Employees and Volunteers
New Jersey processes Abuse and Neglect History checks through an online portal and
does not charge a fee. Submit a request to New Jersey in the portal.

Exceptions:
❖ CPA Employees and Volunteers: New Jersey does not perform Abuse and
Neglect History Checks for employees and volunteers of a Child Placing Agency
(CPA). If the person is a CPA employee or volunteer, no further action is required
for this check.

Follow the steps below to request an Abuse and Neglect History Check from
New Jersey for Texas Child Care Regulation:

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Submit the Request in the NJ Portal

▪ Access the New Jersey Child Abuse Record Information (CARI) portal online
▪ Select the Get Started button in the box titled Out of State CARI Check
▪ Fill in the fields of the request as follows:
Requesting Agency Name and Information
• Requesting Agency Name – Enter “Texas Health & Human Services –
CBCU”
Note: Do not list the child care operation as the Requesting Agency
• Staff Name – Enter “Corinna Reyna”
• Agency Email – Enter “[email protected]”
• Contact Phone Number – Enter “512-438-5262”
• Address 1 – Enter “P.O. Box 149030”
• Address 2 – Enter “Mail Code 121-7”
• City – Enter “Austin”
• State – Enter “Texas”
• Zip – Enter “78714”
• Are you a governmental agency? – Select the No radio button
Application Specifics
• Please check whether you are – Select the appropriate radio button based
on your role at the operation. If you are a:
➢ Paid staff member at a child care facility – Select Employee
➢ Volunteer at a child care facility or visitor at a foster/adoptive home
➢ Select Other and
➢ In the Explanation field enter “Child Care Volunteer”
• Please check guidelines for request – Select Child Care and Development
Block Grant Act
Note: You do not need to attach the related law or statute
Your Information
• First Name – Enter your legal first name
• Middle Initial/Name – Enter your middle name or middle initial. If no
middle name, leave blank.
• Last Name – Enter your legal last name
• Select the Add Alias button if you have ever used a different last name or
nickname.
➢ The Add an Alias or Previous Name pop-up window will appear.
➢ Enter each alternate name separately and click the Add button.

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➢ Repeat this action until you have entered all previous names and
nicknames.
• Date of last name change – Select the date you last changed your name.
If no name changes, leave blank.
• Country – Leave as “United States”
• Home Address – Enter your current street address
• City – Enter your current city of residence
• State – Enter your current state
• Zip – Enter your zip code
• Date of Birth – Click on the button in this field and use the calendar to
enter your DOB
• Phone Number – Enter your phone #
• Email – Enter your personal email address. (Do not list the email address
for the child care operation).
• Gender – Use the arrow to select your gender
• Social Security Number – Enter your SSN. If you do not have an SSN,
leave blank.
Child Info – Select the appropriate option based on whether you have children:
• If No – Select the checkbox stating If you have no children, check the box
here and continue to the next page
• If Yes –
➢ Select the Add Child button
➢ An Add a Child pop-up window will appear. Enter the full name
and DOB for each child and select the Add button
➢ Repeat this action until you have entered all of your children
Previous Addresses – Enter each previous address in New Jersey starting from
1/1/1980 or your date of birth (if born after 1980) and the approximate dates of
residence at each address. You must enter all previous New Jersey addresses in
order for your background to be processed.
• Select the Add Previous Address button
• An Add a Previous Address pop-up window will appear.
• Enter each previous address and the approximate dates you moved in and
out and select the Add button. If you don’t remember the exact address,
simply enter the city and county in New Jersey.
• Repeat this action until you have entered all previous addresses

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Confirm Submission of Request to the CBCU

▪ Copy and paste the following text into an email with the Subject line “NJ Abuse
and Neglect History Request Submitted” and provide the following information:
This message is to confirm that I have submitted the NJ Abuse and Neglect
History request in the NJ portal:

o Name:
o SSN:
o Date Submitted:

▪ Send the email confirming that the New Jersey request has been submitted
online to: [email protected]

Note: Failing to notify the CBCU that you have submitted your background
check request to New Jersey may result in your background check being closed
due to non-compliance.

New Jersey sends the results to the CBCU by email within 45 days.

Contact Information for New Jersey Abuse and Neglect History

Website: NJ Child Abuse Record Information

If you have any issues using the portal, contact New Jersey at 609-586-2600

Contact Information for the CBCU

If you have any questions about the background check process or information in this
guide, contact: [email protected]

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Foster or Adoptive Parents and Household Members

New Jersey processes Abuse and Neglect History checks through an online portal and
does not charge a fee. Submit a request to New Jersey in the portal.

Exceptions:
❖ Visitors of a Foster/Adoptive Home: Visitors submit a request by following
the instructions in the Day Care or Residential Care Employees and Volunteers
section and selecting the option for “Child Care Volunteer”.

Follow the steps below to request an Abuse and Neglect History Check from
New Jersey for Texas Child Care Regulation:

Submit the Request in the NJ Portal

▪ Access the New Jersey Child Abuse Record Information (CARI) portal online
▪ Select the Get Started button in the box titled Out of State CARI Check
▪ Fill in the fields of the request as follows:
Requesting Agency Name and Information
• Requesting Agency Name – Enter “Texas Health & Human Services
–CBCU”
Note: Do not list the Child Placing Agency as the Requesting
Agency
• Staff Name – Enter “Corinna Reyna”
• Agency Email – Enter “[email protected]”
• Contact Phone Number – Enter “512-438-5262”
• Address 1 – Enter “P.O. Box 149030”
• Address 2 – Enter “Mail Code 121-7”
• City – Enter “Austin”
• State – Enter “Texas”
• Zip – Enter “78714”
• Are you a governmental agency? – Select the No radio button
Application Specifics
• Please check whether you are – Select the appropriate radio button
based on your role in the foster/adoptive home

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• Please check guidelines for request – Select Adam Walsh Child

Protection and Safety Act of 2006
Note: You do not need to attach the related law or statute
Your Information
• First Name – Enter your legal first name
• Middle Initial/Name – Enter your middle name or middle initial. If
no middle name, leave blank.
• Last Name – Enter your legal last name
• Select the Add Alias button if you have ever used a different last
name or nickname.
➢ The Add an Alias or Previous Name pop-up window will
appear.
➢ Enter each alternate name separately and click the Add
button.
➢ Repeat this action until you have entered all previous names
and nicknames.
• Date of last name change – Select the date you last changed your
name. If no name changes, leave blank.
• Country – Leave as “United States”
• Home Address – Enter your current street address
• City – Enter your current city of residence
• State – Enter your current state
• Zip – Enter your zip code
• Date of Birth – Click on the button in this field and use the calendar
to enter your DOB
• Phone Number – Enter your phone #
• Email – Enter your personal email address. (Do not list the email
address for the child care operation).
• Gender – Use the arrow to select your gender
• Social Security Number – Enter your SSN. If you do not have an
SSN, leave blank.
Child Info – Select the appropriate option based on whether you have
children:
• If No – Select the checkbox stating If you have no children, check
the box here and continue to the next page
• If Yes –
➢ Select the Add Child button

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➢ An Add a Child pop-up window will appear. Enter the full

name and DOB for each child and select the Add button
➢ Repeat this action until you have entered all of your children
Previous Addresses – Enter each previous address in New Jersey
starting from 1/1/1980 or your date of birth (if born after 1980) and the
approximate dates of residence at each address. You must enter all
previous New Jersey addresses in order for your background to be
processed.
• Select the Add Previous Address button
• An Add a Previous Address pop-up window will appear.
• Enter each previous address and the approximate dates you moved
in and out and select the Add button. If you don’t remember the
exact address, simply enter the city and county in New Jersey.
• Repeat this action until you have entered all previous addresses

Confirm Submission of Request to the CBCU

▪ Copy and paste the following text into an email with the Subject line “NJ Abuse
and Neglect History Request Submitted” and provide the following information:
This message is to confirm that I have submitted the NJ Abuse and Neglect
History request in the NJ portal:

o Name:
o SSN:
o Date Submitted:

▪ Send the email confirming that the New Jersey request has been submitted
online to: [email protected]

Note: Failing to notify the CBCU that you have submitted your background
check request to New Jersey may result in your background check being closed
due to non-compliance.

New Jersey sends the results to the CBCU by email within 45 days.

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Contact Information for New Jersey Abuse and Neglect History

Website: NJ Child Abuse Record Information

If you have any issues using the portal, contact New Jersey at 609-586-2600

Contact Information for the CBCU

If you have any questions about the background check process or information in this
guide, contact: [email protected]

NJ – CRIMINAL HISTORY CHECK

Day Care Employees and Volunteers
The CBCU does not require a separate Criminal History Check from New Jersey due to
this state’s participation in the National Fingerprint File (NFF).
The CBCU automatically closes these background checks in our system so no
further action is required.

Residential Child Care Employees or Foster and Adoptive Parents

and Household Members
An Out-of-State Criminal History Check is not required for people in these roles. No
further action is needed.

New Mexico

NM – ABUSE AND NEGLECT HISTORY CHECK

Day Care or Residential Care Employees and Volunteers
New Mexico requires the CBCU to submit the request for child care purposes. Complete
the request form and send it to the CBCU by email or fax.

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Exceptions:
❖ Minors: New Mexico does not perform Abuse and Neglect History Checks for
minors. If the person is between the ages of 14 – 17 years old, no further action
is required for this particular check.

Follow the steps below to request an Abuse and Neglect History Check from
New Mexico for Texas Child Care Regulation:

Complete the Request Form

▪ Save the NM Abuse and Neglect Authorization for Child Care form as a PDF to
your computer to enable the Fill & Sign feature
▪ Open the request form from your computer and use the Fill & Sign feature – or
print out the request form – and fill in the fields as follows (use print):
o On the top two lines – Enter your full name, maiden name, and all
alternate names you have ever used.
Note: If you do not have a middle name, you must enter “NMN” or New
Mexico will reject the request.
o Social Security Number – Enter your SSN
o Date of Birth – Enter your DOB
o Place of Birth – Enter your city, state, and country of birth
o Current physical address – Enter your address
o Mailing Address – Enter the appropriate option from below:
• If you live in Texas – Enter “Same”
• If you live in New Mexico – Enter “Works in Texas”
o Phone number – Enter the person’s phone number
o Current and Previous Spouses/Significant Others – Enter the full
names, dates of birth, and Social Security numbers (if known) of all
current and previous spouses and partners
o Birth, adoptive, foster, step or other children who have ever lived
in your home – Enter the names and dates of birth of all children who
have lived with you
▪ Print out the request form and sign and date it
Note: Your signature MUST be handwritten

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Submit the Request to the CBCU

▪ Send the request form to the CBCU by either:
o Scanning it and sending it as a PDF attachment by email (preferred) with
the Subject line “Abuse and Neglect History Request for New Mexico” to
[email protected]
Note: Do not send us links to documents saved to cloud storage (such as
a Google Drive folder) as we are unable to access these documents due to
our network security.
-OR-
o Faxing it and entering “Abuse and Neglect History Request for New
Mexico” on the cover sheet to 512-406-0503

New Mexico sends the results to the CBCU by email within a couple of weeks.

Contact Information for New Mexico Abuse and Neglect History

Website: NM Child Care Licensing and Registered Homes

Contact Information for the CBCU

If you have any questions about the background check process or information in this
guide, contact: [email protected]

Foster or Adoptive Parents and Household Members

New Mexico requires the CBCU to submit the request. Complete the request form and
send it to the CBCU by email or fax.

Exceptions:
❖ Minors: New Mexico does not perform Abuse and Neglect History Checks for
minors. If the person is between the ages of 14 – 17 years old, no further action
is required for this particular check.

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Follow the steps below to request an Abuse and Neglect History Check from
New Mexico for Texas Child Care Regulation:

Complete the Request Form

▪ Fill in the fields of the NM Abuse and Neglect Form for Foster and Adoption
electronically as follows:
Note: Your entries must be typed. Do NOT leave any fields blank or New Mexico
will reject the request.
o Section 1 – Permission to provide the results to:
• Agency Name – Enter “TX Health and Human Services –CBCU”
• Contact Name – Enter “Corinna Reyna”
• Ph. Number – Enter “512-438-5262”
• Mailing Address – Enter “P.O. Box 149030 Mail Code: 121-7”
• City – Enter “Austin”
• State – Enter “TX”
• Zip – Enter “78714”
• E-mail – Enter “[email protected]”
o Section 2 – Applicant Information:
• Enter your personal identifying information, current address, and
place of birth
• Current Spouse/Significant Other – Enter the full name, date of
birth, and Social Security number of your current partner. If you do
not have a current partner, enter “N/A” in the name field.
• Previous Spouse/Significant Other – Enter the full name, date of
birth (if known), and Social Security number (if known) of your
previous partners. If you do not have any previous partners, enter
“N/A” in the name field.
o Section 3 – Children:
• Enter the full name and date of birth of every child who has lived in
your home. Add a separate piece of paper to list additional
children, if needed, and sign this paper. If no children have lived in
your home, enter “N/A” in the first name field only.
o Section 4 – Residence History:
• Enter all previous addresses in which you have lived within the last
five years. You MUST include your previous New Mexico address.
Add a separate piece of paper to list additional addresses, if
needed, and sign this paper.

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• Enter the approximate year range in which you lived at each

address. For example: “2014-2016”

Submit the Request to the CBCU

▪ Send the completed request form and any additional pages (if needed) to the
CBCU by either:
o Scanning it and sending it as a PDF attachment by email (preferred) with
the Subject line “Abuse and Neglect History Request for New Mexico” to
[email protected]
Note: Do not send us links to documents saved to cloud storage (such as
a Google Drive folder) as we are unable to access these documents due to
our network security.
-OR-
o Faxing it and entering “Abuse and Neglect History Request for New
Mexico” on the cover sheet to 512-406-0503

New Mexico sends the results to the CBCU by email within a couple of weeks.

Contact Information for New Mexico Abuse and Neglect History

Website: Out-of-State Adam Walsh Abuse & Neglect Check

Contact Information for the CBCU

If you have any questions about the background check process or information in this
guide, contact: [email protected]

NM – CRIMINAL HISTORY CHECK

Day Care Employees and Volunteers
New Mexico processes name-based Criminal History Checks and charges a $15 fee.
Complete the request form and submit it with payment to New Mexico by mail.

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Follow the steps below to request a Criminal History Check from New Mexico
for Texas Child Care Regulation:

Complete the Request Form

▪ Save the NM Authorization for Release of Information Form to your computer to
enable the Fill & Sign feature
▪ Open the request form from your computer and use the Fill & Sign feature – or
print out the request form – and fill in the fields as follows (use print):
o On the first line – Enter your full name, Social Security Number, and date
of birth (as mm/dd/yyyy)
o Alias’ Name – Enter any alternate names you have used
o On the second line – Enter “Texas Health and Human Services –CBCU
ATTN: Corinna Reyna”
o Note: Do not list the child care operation
o Address – Enter “P.O. Box 149030 Mail Code: 121-7 ATTN: CReyna Austin,
TX 78714-9030”
▪ Print out the request form and sign and date it in the presence of a notary
▪ Have the notary sign and stamp the request form

Submit the Request to NM

▪ Purchase a money order or cashier’s check in the amount of $15 made payable
to: Department of Public Safety
Note: Please fill out the money order completely or New Mexico will reject your
request. (See How to Fill Out a Money Order Step-by-Step for instructions)
▪ Send the request form and payment by mail to:
Department of Public Safety
P.O. Box 1628
Santa Fe, NM 87504-1628
ATTN: Records

Confirm Submission of Request to the CBCU

▪ Copy and paste the following text into an email with the Subject line “NM
Criminal History Request Submitted” and provide the following information:

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This message is to confirm that I have mailed the request form and payment to
New Mexico for the NM Criminal History Check:

o Name:
o SSN:
o Date Mailed:

▪ Send the email confirming that the New Mexico request has been submitted by
mail to: [email protected]

Note: Failing to notify the CBCU that you have submitted your background
check request to New Mexico may result in your background check being closed
due to non-compliance.

New Mexico sends the results to the CBCU Inspector by mail within a couple of weeks.
Please note that there are delays with mail processing, so it may take longer for the
CBCU to receive and process the results.

Contact Information for New Mexico Criminal History

Website: New Mexico Department of Public Safety

Contact Information for the CBCU

If you have any questions about the background check process or information in this
guide, contact: [email protected]

Residential Child Care Employees or Foster and Adoptive Parents

and Household Members
An Out-of-State Criminal History Check is not required for people in these roles. No
further action is needed.

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New York

NY – ABUSE AND NEGLECT HISTORY CHECK

Day Care or Residential Care Employees and Volunteers
New York requires the request form to be submitted by the CBCU through an online
portal. Complete the request form and send it to the CBCU by email or fax.

Exceptions:
❖ Minors: New York does not perform Abuse and Neglect History Checks for
minors. If the person is between the ages of 14 – 17 years old, no further action
is required for this particular check.

Follow the steps below to request an Abuse and Neglect History Check from
New York for Texas Child Care Regulation:

Complete the Request Form

▪ Fill in the fields of the NY Authorization for Release of Information for Child Care
request form as follows:
o In the first blank field – Enter your full name
o Agency – Enter “Texas Health and Human Services –CBCU”
Note: Do not list the child care operation as Agency
o Mailing address for agency – Enter:
“P.O. Box 149030
Mail Code: 121-7 ATTN: Corinna Reyna
Austin, TX 78714-9030”
o Agency phone number and email address – Enter “512-438-5262
[email protected]”
I. Prospective Child Care Provider (Applicant)
• Enter your personal identifying information
• Enter your maiden name and all alternate names you have
previously used. If no maiden or alternate names, enter “N/A”.

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• Enter your current address, today’s date, and the approximate date
you moved into this residence
• Enter your previous addresses for the last five years and the
approximate dates you moved in and out of each residence
Note: You must list your previous New York address or New York
will reject your request
II. Applicant’s Spouse, Children, and Other Household Members
• Enter the name, date of birth, and sex of your spouse, children and
other household members
▪ Print out the request form and sign it in the presence of a notary
▪ Have the notary sign and seal the request form

Submit the Request to the CBCU

▪ Send the request form to the CBCU by either:
o Scanning it and sending it as a PDF attachment by email (preferred) with
the Subject line “Abuse and Neglect History Request for New York” to
[email protected]
Note: Do not send us links to documents saved to cloud storage (such as
a Google Drive folder) as we are unable to access these documents due to
our network security.
-OR-
o Faxing it and entering “Abuse and Neglect History Request for New York”
on the cover sheet to 512-406-0503

New York sends the results to the CBCU by mail within several weeks. Please note that
there are delays with mail processing, so it may take longer for the CBCU to receive and
process the results.

Contact Information for New York Abuse and Neglect History

Website: New York Child Protective Services

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Contact Information for the CBCU

If you have any questions about the background check process or information in this
guide, contact: [email protected]

Foster or Adoptive Parents and Household Members

New York requires the request form to be submitted by the CBCU through an online
portal. Complete the request form and send it to the CBCU by email or fax.

Exceptions:
❖ Minors: New York does not perform Abuse and Neglect History Checks for
minors. If the person is between the ages of 14 – 17 years old, no further action
is required for this particular check.

Follow the steps below to request an Abuse and Neglect History Check from
New York for Texas Child Care Regulation:

Complete the Request Form

▪ Fill in the fields of the NY Adam Walsh Check Request Form as follows:
o In the first blank field – Enter your full name
o Agency Name & Contact Person – Enter “Texas Health and Human
Services –CBCU ATTN: Corinna Reyna”
o Mailing Address for Agency – Enter:
“P.O. Box 149030 Mail Code: 121-7
Austin, TX 78714-9030”
o Agency Phone Number & Email Address – Enter “512-438-5262
[email protected]”
I. Prospective Adoptive or Foster Parent or Persons 18 Years of
Age or Older in the Home
• Enter your personal identifying information
• Enter your current address, today’s date, and the approximate date
you moved into this residence

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• Enter your previous addresses for the last 28 years and the
approximate dates you moved in and out of each residence
Note: You must list your previous New York address or New York
will reject your request. If you do not remember the exact street
address, list the city and state.
II. Spouse, Children and Other Household Members of the
Applicant
• Enter the name, date of birth, and sex of your spouse, children and
other household members
▪ Print out the attached request form and sign it in the presence of a notary
▪ Have the notary sign and seal the request form

Submit the Request to the CBCU

▪ Send the request form to the CBCU by either:
o Scanning it and sending it as a PDF attachment by email (preferred) with
the Subject line “Abuse and Neglect History Request for New York” to
[email protected]
Note: Do not send us links to documents saved to cloud storage (such as
a Google Drive folder) as we are unable to access these documents due to
our network security.
-OR-
o Faxing it and entering “Abuse and Neglect History Request for New York”
on the cover sheet to 512-406-0503

New York sends the results to the CBCU by mail within several weeks. Please note that
there are delays with mail processing, so it may take longer for the CBCU to receive and
process the results.

Contact Information for New York Abuse and Neglect History

Website: New York Child Protective Services

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Contact Information for the CBCU

If you have any questions about the background check process or information in this
guide, contact: [email protected]

NY – CRIMINAL HISTORY CHECK

Day Care Employees and Volunteers
The CBCU does not require a separate Criminal History Check from New York due to
this state’s participation in the National Fingerprint File (NFF).
The CBCU automatically closes these background checks in our system so no
further action is required.

Residential Child Care Employees or Foster and Adoptive Parents

and Household Members
An Out-of-State Criminal History Check is not required for people in these roles. No
further action is needed.

North Carolina

NC – ABUSE AND NEGLECT HISTORY CHECK

Day Care or Residential Care Employees and Volunteers
North Carolina processes Abuse and Neglect History checks through an online portal
and does not charge a fee. Submit a request to North Carolina in the portal.

Exceptions:
❖ CPA Visitors: North Carolina requires visitors of a Child Placing Agency (CPA) to
follow the same process as foster/adoptive parents and household members.
This includes visitors of a foster and adoptive home. If you are a CPA visitor,

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please follow the instructions in the Foster or Adoptive Parents and Household
Members section.

Follow the steps below to request an Abuse and Neglect History Check from
North Carolina for Texas Child Care Regulation:

Submit the Request in the NC Portal

North Carolina provides background checks through an online portal. You must first
Create Your NCID Login. You will then Log into NC Portal to submit a request for
an Abuse and Neglect History Check. Once the results are available in the portal, you
must Retrieve Results and Submit Results to CBCU.

Create Your NCID Login

▪ Go to the NC Identity Management website
▪ Follow the steps in the NC Creating Your NCICD Job Aid
to create a Username and Password and establish your account

Log Into NC Portal and Submit Request – After NC confirms registration of your
NCICD
▪ Go to the NC Portal and follow the steps below (see the NC Portal
Instructions0):
o Click the Log into NCID button
o Enter your Username and Password and click NCID Login
o Terms and Conditions: Select the checkbox to accept the Terms and
Condition and click Accept
o Applicant Search: Enter your SSN and Date of Birth and click Next
o Home page:
▪ Do you want to receive text messages?
• If Yes – Click My Account
o Contact Information – Enter your information
o Select the checkbox to receive text messages
o Text Message Number – Enter you cell phone #
o Click Save
o Click

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• If No – Click Create Application

▪ Click Create Application to begin the request process
o Mailing Address:
▪ Enter your current address
o Provider Search:
▪ Provider Number – Enter ““OutStateapp””
▪ Click Search
▪ Click Continue Application
o Profile:
▪ Enter your personal identifying information
▪ Click Next
o Verify Identity
▪ Make a copy or take a photo of your driver’s license, state-issued
ID, or passport and save it to a folder on your computer (The file
must be saved as a PDF, Word document, or .JPG file less than 4
MB)
▪ Document – Select the appropriate document type from the
dropdown options
▪ Document # – Enter the number on the photo ID
▪ Issuing Authority – Enter the state or federal agency that issued
the photo ID
▪ Expiration Date – Enter the date the ID expires
▪ Click Upload Document
▪ Locate the copy of your ID on your computer
▪ Document Name – Enter the type of ID you are uploading, such as
“Texas Driver’s License” or “US Passport”.
▪ Click Upload
▪ Click Next
o Please list the address where you are currently located
▪ Enter your current address
▪ Click Next
o Mailing Address:
▪ Enter a mailing address or select the checkbox for Mailing Address
is same as Permanent Address
▪ Click Next
o Prior Addresses:
▪ Enter all previous addresses for the last five years
▪ Click Next

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o Prior Names and Aliases:

▪ Enter all previous names you have ever used
▪ Click Next
o Release of Information:
▪ Select the checkbox for If you are requesting an [Interstate] Out of
State background check to work in another state, please read and
accept the following consent
▪ Click Next
o Registry Information:
▪ If all three registry results display Cleared, click Next
o Payment Information
▪ There is no fee for an Out-of-State check
▪ Click the Pay Now or Next button
o Application Summary
▪ Review all entries to ensure that the information is correct. Click
the Edit Application button if any changes are needed.
▪ Select the checkbox stating The above information has been
reviewed by me and it is true and correct
▪ Click Finish

Confirm Submission of Request to the CBCU

▪ Copy and paste the following text into an email with the Subject line “NC Abuse
and Neglect History Request Submitted” and provide the following information:
This message is to confirm that I have submitted the NC Abuse and Neglect
History request in the NC portal:

o Name:
o SSN:
o Date Submitted:

▪ Send the email confirming that the North Carolina request has been submitted
online to: [email protected]

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Note: Failing to notify the CBCU that you have submitted your background
check request to North Carolina may result in your background check being
closed due to non-compliance.

Retrieve Results
▪ North Carolina sends you a notification by email when the results are available in
the portal
▪ Go to the NC Portal and check the Home page
▪ Under Completed Applications – Click on DCDEE Qualification Letter
▪ Save the results as a PDF to your computer

Submit Results to the CBCU – After NC provides the results to you online
▪ Send the results to the CBCU by either:
o Scanning them and sending them as a PDF attachment by email
(preferred) with the Subject line “NC Abuse and Neglect History Results”
to [email protected]
Note: Do not send us links to documents saved to cloud storage (such as
a Google Drive folder) as we are unable to access these documents due to
our network security.
-OR-
o Faxing it and entering “NC Abuse and Neglect History Results” on the
cover sheet to 512-406-0503

North Carolina provides the results in the portal within a couple of weeks.

Contact Information for North Carolina Abuse and Neglect History

Website: North Carolina Out-of-State Background Check Information
Help Line for Portal: 919-814-6401

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Contact Information for the CBCU

If you have any questions about the background check process or information in this
guide, contact: [email protected]

Foster or Adoptive Parents and Household Members

North Carolina requires the request form to be submitted by unencrypted email.
Complete the request form and send it to the CBCU by email or fax.

Note:
❖ CPA Visitors: North Carolina requires visitors of a Child Placing Agency (CPA) to
follow the same process as foster/adoptive parents and household members.
This includes visitors of a foster and adoptive home. If you are a CPA visitor,
please follow the instructions in this section.

Follow the steps below to request an Abuse and Neglect History Check from
North Carolina for Texas Child Care Regulation:

Complete the Request Form

▪ Fill in the fields of the NC Responsible Individuals List (RIL) Information Request
form as follows:
o Requesting Agency Information section – Leave blank
o Applicant Information section – Enter your personal identifying
information, including all alternate names
o Applicant Acknowledgement section
• Signature – Click on this field to enter a digital signature (see How
To Create A Digital Signature And Sign A Document With Adobe
Reader DC) -OR- print out the form and sign it by hand
Note: You must either enter a digital signature or a handwritten
signature
• Date – Enter today’s date

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Send the Request to the CBCU – Send the form for a signature from an Out-of-State
Program Specialist
▪ Send the request form to the CBCU by either:
o Sending it as a PDF attachment by email (preferred) with the Subject line
“Abuse and Neglect History Request for North Carolina” to
[email protected]
Note: Do not send us links to documents saved to cloud storage (such as
a Google Drive folder) as we are unable to access these documents due to
our network security.
-OR-
o Faxing it and entering “Abuse and Neglect History Request for North
Carolina” on the cover sheet to 512-406-0503

Submit the Request to NC – After the CBCU returns the signed request form by
email
▪ Scan the request form if it had been printed out and save it as a PDF to your
computer
▪ Create a new email message with the Subject line “RIL Request for Texas
Foster/Adoption”
▪ Copy and paste the following text into the message:
Please see the attached RIL request for foster/adoption in Texas.

Please send the results to: [email protected]

▪ Attach the request form to the message and send it to:
[email protected]
Note: The message must NOT be encrypted, or NC will be unable to open it and
process the request.

Confirm Submission of Request to the CBCU

▪ Copy and paste the following text into an email with the Subject line “NC Abuse
and Neglect History Request Submitted” and provide the following information:
This message is to confirm that I have submitted the NC Abuse and Neglect
History request to North Carolina by email:

o Name:

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o SSN:
o Date Emailed:

▪ Send the email confirming that the North Carolina request has been submitted by
email to: [email protected]

Note: Failing to notify the CBCU that you have submitted your background
check request to North Carolina may result in your background check being
closed due to non-compliance.

North Carolina sends the results to the CBCU by fax within a couple of weeks.

Contact Information for North Carolina Abuse and Neglect History

Website: North Carolina Criminal Background Check Unit

Contact Information for the CBCU

If you have any questions about the background check process or information in this
guide, contact: [email protected]

NC – CRIMINAL HISTORY CHECK

Day Care Employees and Volunteers
The CBCU does not require a separate Criminal History Check from North Carolina due
to this state’s participation in the National Fingerprint File (NFF).
The CBCU automatically closes these background checks in our system so no
further action is required.

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Residential Child Care Employees or Foster and Adoptive Parents

and Household Members
An Out-of-State Criminal History Check is not required for people in these roles. No
further action is needed.

North Dakota

ND – ABUSE AND NEGLECT HISTORY CHECK

North Dakota has the same process for child care and foster and adoptive purposes and
requires the CBCU to submit the request. Complete the request form and send it to the
CBCU by email or fax.

Follow the steps below to request an Abuse and Neglect History Check from
North Dakota for Texas Child Care Regulation:

Complete the Request Form

▪ Fill in the fields of the ND Child Abuse and Neglect Background Inquiry request
form as follows:
o Part I: Information of Individual Whose Name is to be Searched
• LAST Name – Enter your last name
• FIRST Name – Enter your first name
• FULL MIDDLE Name – Enter your full middle name. Select the
checkbox for None if you do not have a middle name or select
Initial Only if you only have a middle initial.
Note: North Dakota rejects requests that are missing a full middle
name. Do NOT leave this field blank.
• Social Security Number – Enter your full SSN. If you do not have an
SSN, enter “N/A”.
• Date of Birth – Enter your DOB as mm/dd/yyyy
• Birth Name, Alias, or Other Married Names You Have Gone by in
the Last Ten Years – Enter all alternate names you have used. If

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you have no additional names, select the checkbox stating Check

this box if you have no additional names.
• Current Physical Address – Enter your street address
• City – Enter your city
• State – Enter your state
• Zip Code – Enter your zip code
• Last North Dakota Address – Enter your previous street address in
North Dakota
• City – Enter your previous city in North Dakota
• State – Enter “ND”
• Zip Code – Enter your previous zip code in North Dakota
o Part II: Agency/Organization Information
• Agency/Organization – Enter “Texas Health and Human Services –
CBCU”
Note: Do not list the child care operation as the
Agency/Organization
• Contact Person – Enter “Victoria Grant”
• Telephone Number – Enter “512-438-2659”
• Address – Enter “P.O. Box 149030 Mail Code: 121-7”
• City – Enter “Austin”
• State – Enter “TX”
• Zip Code – Enter “78714-9030”
• Email Address and/or Fax Number – Enter
““[email protected] 512-406-0503”
• This information is being requested for – Select the appropriate
checkbox based on your role:
✓ Childcare/In-home provider – For employees, volunteers,
and household members of a child care operation
✓ Adoption Study – For parents, household members, and
visitors of an adoptive home
✓ Private Agency Employment/Volunteer – For employees and
volunteers of a Child Placing Agency
✓ Foster Parent Licensing – For parents, household members,
and visitors of a foster home
▪ Print out the request form:
▪ Sign and date sections a and b in Part III
▪ Note: Both your signatures and the dates MUST be handwritten. North Dakota
rejects requests if the signature and date are entered electronically.

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Submit the Request to the CBCU

▪ Send the request form to the CBCU by either:
o Scanning it and sending it as a PDF attachment by email (preferred) with
the Subject line “Abuse and Neglect History Request for North Dakota” to
[email protected]
Note: Do not send us links to documents saved to cloud storage (such as
a Google Drive folder) as we are unable to access these documents due to
our network security.
-OR-
o Faxing it and entering “Abuse and Neglect History Request for North
Dakota” on the cover sheet to 512-406-0503

North Dakota sends the results to the CBCU by email within several weeks.

Contact Information for North Dakota Abuse and Neglect History

Website: Background Checks for Child Care Providers

Contact Information for the CBCU

If you have any questions about the background check process or information in this
guide, contact: [email protected]

ND – CRIMINAL HISTORY CHECK

Day Care Employees and Volunteers
North Dakota processes name-based Criminal History Checks and charges a $15 fee.
Complete the request form and submit it with payment to North Dakota by mail.

Follow the steps below to request a Criminal History Check from North
Dakota for Texas Child Care Regulation:

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Complete the Request Form

▪ Save the ND Request for Criminal History Record Information form to your
computer to enable the Fill & Sign feature
▪ Open the request form from your computer and use the Fill & Sign feature – or
print out the request form – and fill in the fields as follows (use print):
o Mail to Attention of – Enter “Victoria Grant”
o Telephone Number – Enter “512-438-2659”
o Name/Company – Enter “Texas Health and Human Services –CBCU”
Note: Do not list the child care operation as Name/Company
o Address – Enter “P.O. Box 149030 Mail Code: 121-7”
o City – Enter “Austin”
o State – Enter “TX”
o Zip Code – Enter “78714-9030”
o Last Name – Enter your last name
o First Name – Enter your first name
o Middle Name – Enter your middle name
o Last Name(s) (AKA/Maiden/Former) – Enter any alternate names you
have used
o Date of Birth – Enter your DOB as mm/dd/yyyy
o Social Security Number – Enter your SSN. If none, enter “N/A”.
o BCI State ID Number – Leave blank
o Specific Reportable Criminal Event Identified by Date, Offense, and
Agency or Court – Leave blank
o Current Address – Enter your address
o City – Enter your city
o State – Enter your state
o Zip Code – Enter your zip code
▪ Print out the request form

Submit the Request to ND

▪ Write a check or money order in the amount of $15 made payable to:
North Dakota Attorney General
▪ Send the request form and payment by mail to:
Criminal Records Section
North Dakota Bureau of Criminal Investigation
P.O. Box 1054

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Bismarck, ND 58502-1054

Confirm Submission of Request to the CBCU

▪ Copy and paste the following text into an email with the Subject line “ND
Criminal History Request Submitted” and provide the following information:
This message is to confirm that I have mailed the request form and payment to
North Dakota for the ND Criminal History Check:

o Name:
o SSN:
o Date Mailed:

▪ Send the email confirming that the North Dakota request has been submitted by
mail to: [email protected]

Note: Failing to notify the CBCU that you have submitted your background
check request to North Dakota may result in your background check being closed
due to non-compliance.

North Dakota sends the results to the CBCU by mail within several weeks. Please note
that there are delays with mail processing, so it may take longer for the CBCU to
receive and process the results.

Contact Information for North Dakota Criminal History

Website: Requesting a Criminal History Record Check

Contact Information for the CBCU

If you have any questions about the background check process or information in this
guide, contact: [email protected]

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Residential Child Care Employees or Foster and Adoptive Parents

and Household Members
An Out-of-State Criminal History Check is not required for people in these roles. No
further action is needed.

Ohio

OH – ABUSE AND NEGLECT HISTORY CHECK

Day Care or Residential Care Employees and Volunteers
Ohio processes Abuse and Neglect History checks for child care purposes through an
online portal and does not charge a fee. Submit a request to Ohio in the portal.

Follow the steps below to request an Abuse and Neglect History Check from
Ohio for Texas Child Care Regulation:

Submit the Request in the OH Portal

▪ Go to the Ohio Professional Registry -Create Profile webpage to create a profile –
Note: You must use Chrome or Firefox as your web browser to submit a
background check request. Ohio’s system will not accept requests using Internet
Explorer.
o Email Validation – Enter your email address twice
o Name Validation – Fill in the fields with your name and DOB and click
the Check Name button
Note: If a duplicate record is found, you will need to call Ohio at 877-
547-6978, option 1 for assistance
o Personal Information – Fill in the fields with any former names and
your phone numbers
o Address – Fill in the fields with your current address
• County – Select “(Not in Ohio)”
o Demographics – Select your gender, race, ethnicity, and primary
language

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o Sign In Credentials – Create a Username and a Password and click the

Create Profile button
▪ Check your email for a message from OCCRRA and click on the link in the
message to verify your email
▪ Once you are back on the OCCRRA website, copy or save your Ohio Professional
Identification Number (OPIN) and click the Sign In button
▪ Enter your Username, OPIN, or email address and password and click Sign In
o Click on your name in the upper right corner
o Select Request Background Check from the drop-down menu
o On the Overview page, click Start Request
Note: Disregard item #1 on this page instructing you to “Submit your
fingerprints” as your fingerprints are not required for this background
check.
o Review your personal information for accuracy:
• If anything is incorrect, click Edit Profile to make changes and
then select Request Background Check from the upper right corner
again
• If everything is correct, click Start Request
o Enter your Social Security number and any previous names you have used
o Enter your current and previous addresses for the last five years
• Dates must be entered as mm/dd/yyyy. Enter today’s date in the
To field of your current address
• Click the Add Address button after each entry
o Enter your personal characteristics and the approximate start date of your
employment
o Role – Select the appropriate option based on your position:
• Owner/Administrator/Provider – If you are the permit holder or
director
• Child Care Staff Member/Teacher – If you work directly with
children
• Employee – If you work at a child care facility but do not work
directly with children
• Volunteer – If you are a volunteer
• Family Child Care Resident – If you are household member in a
home-based child care operation
o Reason for Request – Select Out of State/Former Ohio Resident
o Employed in Child Care in the last 6 months? – Select the
appropriate option based on your job history:

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• Yes – If you worked in child care in Ohio in the last 6 months

• No – If you have not worked in child care in Ohio in the last 6
months
o Use text box to provide any additional information for processing
– Enter the following information in this text box:
Please send results to [email protected]
o Click Next Section
o Program Search – Select the checkbox for No program associated at
this time
o Individual Signature – Type your name in this field
o Select the checkbox for I agree to the terms and conditions and click
Submit
o Copy or save your Request ID#

Confirm Submission of Request to the CBCU

▪ Copy and paste the following text into an email with the Subject line “OH Abuse
and Neglect History Request Submitted” and provide the following information:
This message is to confirm that I have submitted the OH Abuse and Neglect
History request in the OH portal:

o Name:
o SSN:
o Date Submitted:

▪ Send the email confirming that the Ohio request has been submitted online to:
[email protected]

Note: Failing to notify the CBCU that you have submitted your background
check request to Ohio may result in your background check being closed due to
non-compliance.

Ohio sends the results to the CBCU by email within a couple of weeks.

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Contact Information for Ohio Abuse and Neglect History

Website: Ohio Child Protective Services

Contact Information for the CBCU

If you have any questions about the background check process or information in this
guide, contact: [email protected]

Foster or Adoptive Parents and Household Members

Ohio requires the CBCU to submit the request for foster and adoptive purposes through
an online portal and does not charge a fee. Contact the CBCU to start the background
check process.

Follow the steps below to request an Abuse and Neglect History Check from
Ohio for Texas Child Care Regulation:

Initiate Request – Contact the CBCU to initiate the request

▪ Create an email with the Subject line “Abuse and Neglect History Check Needed
from Ohio”
▪ Copy and paste the following text into the message and provide the following
information:
An OH Abuse and Neglect History Check is needed for the following person:

o Name:
o SSN:

▪ Send the email to: [email protected]

Complete the Request Forms – After the CBCU sends the forms by email
▪ Sign and date the Ohio Consent Letter by either:

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o Using an electronic signature (see How to Electronically Sign Documents

without Printing and Scanning Them)
o Printing out the Ohio Consent Letter and signing it by hand
▪ Fill in the Additional Info document as follows:
o List Previous Addresses (Within Last 10 Years) – Enter all prior addresses
in which you have lived within the last ten years
Note: This must include your previous Ohio address
o List All Children and Any Other People in the Home –
• Enter the name and date of birth of each of your children, even if
they are now an adult.
• Enter the name and date of birth of every other person in your
household.
• Relationship to Applicant – Enter the relationship of each person to
you, such as “child” or “spouse”.
• Check if residing in home – Select the checkbox to indicate whether
the person is currently living in your home.
▪ Make a copy or take a photo of two of the following identification documents:
o SSN – A copy of either your:
• Social Security Card
• W-2 statement that displays your name and SSN
• 1099 form that displays your SSN (must not be handwritten)
• Receipt from the Social Security Administration showing you have
applied for a replacement card (must display your SSN)
o Personal ID – A copy of either your:
• Driver’s License
• State-Issued ID
• U.S. Passport
• Birth Certificate

Submit the Request to the CBCU

▪ Send the Ohio Consent Letter, Additional Info document, and both copies of your
ID to the CBCU by either:
o Scanning them and sending them as PDF attachments by email
(preferred) with the Subject line “Abuse and Neglect History Request for
Ohio” to [email protected]

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Note: Do not send us links to documents saved to cloud storage (such as

a Google Drive folder) as we are unable to access these documents due to
our network security.
-OR-
o Faxing them and entering “Abuse and Neglect History Request for Ohio”
on the cover sheet to 512-406-0503

Ohio sends the results to the CBCU by email within a couple of weeks.

Contact Information for Ohio Abuse and Neglect History

Website: Ohio Child Protective Services
Contact Information for the CBCU

If you have any questions about the background check process or information in this
guide, contact: [email protected]

OH – CRIMINAL HISTORY CHECK

Day Care Employees and Volunteers
The CBCU does not require a separate Criminal History Check from Ohio due to this
state’s participation in the National Fingerprint File (NFF).
The CBCU automatically closes these background checks in our system so no
further action is required.

Residential Child Care Employees or Foster and Adoptive Parents

and Household Members
An Out-of-State Criminal History Check is not required for people in these roles. No
further action is needed.

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Oklahoma

OK – ABUSE AND NEGLECT HISTORY CHECK

Day Care or Residential Care Employees and Volunteers
Oklahoma processes checks for child care purposes through an online portal. Contact
the CBCU to start the background check process.

Follow the steps below to request an Abuse and Neglect History Check from
Oklahoma for Texas Child Care Regulation:

Initiate Request – Contact the CBCU to initiate the request

▪ Create an email with the Subject line “Abuse and Neglect History Check Needed
from Oklahoma”
▪ Copy and paste the following text into the message and provide the following
information:
An OK Abuse and Neglect History Check is needed for the following person:

o Name:
o SSN:

▪ Send the email to: [email protected]

Oklahoma provides the results to the CBCU immediately in the online portal.

Contact Information for Oklahoma Abuse and Neglect History

Website: OK Licensing Records - Background Checks

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Contact Information for the CBCU

If you have any questions about the background check process or information in this
guide, contact: [email protected]

Foster or Adoptive Parents and Household Members

Oklahoma is considered a Non-Adam Walsh state and does not process Abuse and
Neglect History Checks for foster and adoptive purposes in Texas.
The CBCU automatically closes these background checks in our system so no
further action is required.

OK – CRIMINAL HISTORY CHECK

Day Care Employees and Volunteers
The CBCU does not require a separate Criminal History Check from Oklahoma due to
this state’s participation in the National Fingerprint File (NFF).
The CBCU automatically closes these background checks in our system so no
further action is required.

Residential Child Care Employees or Foster and Adoptive Parents

and Household Members
An Out-of-State Criminal History Check is not required for people in these roles. No
further action is needed.

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Oregon

OR – ABUSE AND NEGLECT HISTORY CHECK

Oregon has the same process for child care and foster and adoptive purposes and
requires the CBCU to submit the request. Complete the request form and send it to the
CBCU by email or fax.

Exceptions:
❖ Minors Under Age 16: Oregon does not perform Abuse and Neglect History
Checks on a person under the age of 16. If the person is between the ages of
14 – 15 years old, no further action is required for this check.

Follow the steps below to request an Abuse and Neglect History Check from
Oregon for Texas Child Care Regulation:

Complete the Request Form

▪ Fill in the fields of the OR Abuse Neglect Registry Information Request Form as
follows:
Note: Your entries MUST be typewritten. Oregon rejects request forms that are
filled out by hand.
o Requestor Information (Page 1) – Leave blank
• Printed name and signature of requesting facility/agency
representative – Leave blank
o Applicant Information (Page 2)
• Full legal name – Enter your last, first, and middle name
• Other names used – Enter all alternate names you have previously
used
• Gender – Select the appropriate checkbox
• Social Security number – Enter your full SSN
Note: The CBCU requires the entry of your full SSN for this process
• Applicant date of birth – Enter your DOB as mm/dd/yy
• Position title – Enter one of the following based on your role:

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➢ “Child Care Provider” – For all child care and residential child
care staff and volunteers
➢ “Child Care Household Member”
➢ “Foster/Adoptive Parent”
➢ “Foster/Adoptive Household Member”
o County Information – List all Oregon counties in which you previously
lived and the approximate month and year you moved in and out of each
county
o Click on the Applicant signature or applicant’s legal representative field to
enter a digital signature (see How To Create A Digital Signature And Sign
A Document With Adobe Reader DC) -OR- Print out the request form and
sign it and enter today’s date
Note: You must either enter a digital signature or sign the form by hand

Submit the Request to the CBCU

▪ Send the request form to the CBCU by either:
o Scanning it and sending it as a PDF attachment by email (preferred) with
the Subject line “Abuse and Neglect History Request for Oregon” to
[email protected]
Note: Do not send us links to documents saved to cloud storage (such as
a Google Drive folder) as we are unable to access these documents due to
our network security.
-OR-
o Faxing it and entering “Abuse and Neglect History Request for Oregon” on
the cover sheet to 512-406-0503

Oregon sends the results to the CBCU by email within a couple of weeks.

Contact Information for Oregon Abuse and Neglect History

Website: Oregon Child Protective Services Checks

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Contact Information for the CBCU

If you have any questions about the background check process or information in this
guide, contact: [email protected]

OR – CRIMINAL HISTORY CHECK

Day Care Employees and Volunteers
The CBCU does not require a separate Criminal History Check from Oregon due to this
state’s participation in the National Fingerprint File (NFF).
The CBCU automatically closes these background checks in our system so no
further action is required.

Residential Child Care Employees or Foster and Adoptive Parents

and Household Members
An Out-of-State Criminal History Check is not required for people in these roles. No
further action is needed.

Pennsylvania

PA – ABUSE AND NEGLECT HISTORY CHECK

Pennsylvania has the same process for child care and foster and adoptive purposes
through an online portal and charges a $13 fee. Submit the request and payment to
Pennsylvania in the online portal.

Follow the steps below to request an Abuse and Neglect History Check from
Pennsylvania for Texas Child Care Regulation:

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Submit the Request in the PA Portal

▪ Go to the PA Child Welfare Portal and click the button to Create Individual
Account
▪ Once you have a Keystone ID:
o Return to the PA Child Welfare Portal and click the Individual Login
button
o Select Access My Clearances and scroll to the bottom of the page and
click Continue
▪ Log on to the database and submit your request for a clearance (See Child
Welfare FAQs if you have any questions)
You will need to provide the following information:
o Previous addresses since 1975 -OR- since your date of birth, if born after
1975
Note: Partial addresses are acceptable (such as simply the city and
state), if you are unable to remember the exact address
o Names of all people with whom you have lived since 1975 -OR- since your
date of birth, if born after 1975. This includes parents, guardians, siblings,
spouses, roommates, and children.
o Any alternate names you have used
o Credit card information to pay the $13 fee

Confirm Submission of Request to the CBCU – If PA does not provide the results
to you immediately (If you have the results, go to Submit Results to the CBCU
section below)
▪ Copy and paste the following text into an email with the Subject line “PA Abuse
and Neglect History Request Submitted” and provide the following information:
This message is to confirm that I have submitted the PA Abuse and Neglect
History request in the PA portal:

o Name:
o SSN:
o Date Submitted:

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▪ Send the email confirming that the Pennsylvania request has been submitted
online to: [email protected]

Note: Failing to notify the CBCU that you have submitted your background
check request to Pennsylvania may result in your background check being closed
due to non-compliance.

Submit Results to the CBCU – After PA sends you an email notification that the
results are available in the PA portal
▪ Send the results to the CBCU by either:
o Sending them as a PDF attachment by email (preferred) with the Subject
line “PA Abuse and Neglect History Results” to
[email protected]
Note: Do not send us links to documents saved to cloud storage (such as
a Google Drive folder) as we are unable to access these documents due to
our network security.
-OR-
o Faxing them and entering “PA Abuse and Neglect History Results” on the
cover sheet to 512-406-0503

Pennsylvania provides the results in the online portal within 14 business days.

Contact Information for Pennsylvania Abuse and Neglect History

Website: PA Child Welfare Portal

Contact Information for the CBCU

If you have any questions about the background check process or information in this
guide, contact: [email protected]

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PA – CRIMINAL HISTORY CHECK

Day Care Employees and Volunteers
Pennsylvania processes name-based Criminal History Checks through an online portal
and charges a $22 fee. Submit the request and payment to Pennsylvania in the online
portal.

Follow the steps below to request a Criminal History Check from

Pennsylvania for Texas Child Care Regulation:

Submit the Request in the PA Portal

▪ Go to the PATCH online portal and select Submit a New Record Check
▪ Terms and Conditions – Review the terms and click the Accept button
▪ Requestor Details – Select the radio button for Individual Request and click
the Continue button
▪ Requestor Information –
o Select “Employment” from the Reason for Request dropdown
o Enter the information regarding where PA is to send the results and click
Next (PA will send an email to confirm submission of the request)
▪ Review Requestor Information – Review your information to confirm that it
is correct and click Proceed
▪ Record Check Request Form – Enter your personal identifying information
and click Submit This Request
▪ Enter your credit card information and pay the $22 fee

Confirm Submission of Request to the CBCU – If PA does not provide the results
to you immediately (If you have the results, go to Submit Results to the CBCU
section below)
▪ Copy and paste the following text into an email with the Subject line “PA Criminal
History Request Submitted” and provide the following information:
This message is to confirm that I have submitted the PA Criminal History
request in the PA portal:

o Name:

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o SSN:
o Date Submitted:

▪ Send the email confirming that the Pennsylvania request has been submitted
online to: [email protected]

Note: Failing to notify the CBCU that you have submitted your background
check request to Pennsylvania may result in your background check being closed
due to non-compliance.

Retrieve Results
▪ Pennsylvania will send you an email when the results are ready
▪ Click on the Control # hyperlink in the portal to view the results document

Submit Results to the CBCU – After PA sends you an email notification that the
results are available in the PA portal
▪ Send the results to the CBCU by either:
o Scanning them and sending them as a PDF attachment by email
(preferred) with the Subject line “PA Criminal History Results” to
[email protected]
Note: Do not send us links to documents saved to cloud storage (such as
a Google Drive folder) as we are unable to access these documents due to
our network security.
-OR-
o Faxing it and entering “PA Criminal History Results” on the cover sheet to
512-406-0503

Pennsylvania provides the results immediately in the online portal.

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Contact Information for Pennsylvania Criminal History

Website: PATCH

Contact Information for the CBCU

If you have any questions about the background check process or information in this
guide, contact: [email protected]

Residential Child Care Employees or Foster and Adoptive Parents

and Household Members
An Out-of-State Criminal History Check is not required for people in these roles. No
further action is needed.

Puerto Rico

PR – ABUSE AND NEGLECT HISTORY CHECK

Puerto Rico has the same process for child care and foster and adoptive purposes and
requires the CBCU to submit the request. Contact the CBCU to start the background
check process.

Follow the steps below to request an Abuse and Neglect History Check from
Puerto Rico for Texas Child Care Regulation:

Initiate Request – Contact the CBCU to initiate the request

▪ Create an email with the Subject line “Abuse and Neglect History Check Needed
from Puerto Rico”
▪ Copy and paste the following text into the message and provide the following
information:
An PR Abuse and Neglect History Check is needed for the following person:

o Name:

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o SSN:

▪ Send the email to: [email protected]

Complete the Request Form – After the CBCU sends you the form by email
▪ Save the PR Background Check of Child Abuse Request Form to your computer
to enable the Fill & Sign feature
▪ Open the request form from your computer and use the Fill & Sign feature – or
print out the request form – and fill in the fields as follows (use print):
o Page 1 –List the following:
• Marital Status – Enter “Single”, “Married”, “Divorced”, or
“Widowed” as appropriate
• Address – Enter your current address and previous addresses for
the last five years along with the estimated month and year you
moved in and out of each residence
o Page 2 –List the following:
• Applicant’s Occupation – Enter your current job title (such as Child
Care Provider or Teacher’s Aid)
• Current Place of Work – Enter the name of your current employer
• Previous Place of Work – Enter the name of the last place you
worked
• Have you worked in any child service institution? – Select the
appropriate checkboxes
• Identification of Current Members of Your Family – Enter the name,
date of birth, age, sex and relationship to you for each person who
is currently considered immediate family, even if the person does
not live with you
• Identification of Previous Members of Your Family – Enter the
name, date of birth, age, sex and relationship to you for each
person who is currently considered immediate family, even if the
person does not live with you
o Page 3 –
• Name – Enter your name in both Name fields next to the
highlighted Signature fields
• Day-Month-Year – Enter the date that you sign the form as
dd/mm/yyyy

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• Name of Signature’s Witness – Enter the name of the person who

is witnessing your signature
▪ Print out the request form and follow the steps below:
o Page 3 –
• Sign the request form in BOTH Signature fields that are highlighted
in yellow in the presence of a witness
Note: Your signature must be handwritten
• Have the witness sign and date the Signature and Day-Month-Year
fields next to the Name of Signature’s Witness

Submit the Request to the CBCU

▪ Return the request form to the CBCU by either:
o Scanning it and sending it as a PDF attachment by email (preferred) with
the Subject line “Abuse and Neglect History Request for Puerto Rico” to
[email protected]
Note: Do not send us links to documents saved to cloud storage (such as
a Google Drive folder) as we are unable to access these documents due to
our network security.
-OR-
o Faxing it and entering “Abuse and Neglect History Request for Puerto
Rico” on the cover sheet to 512-406-0503

Puerto Rico sends the results to the CBCU by mail within several weeks. Please note
that there are delays with mail processing, so it may take longer for the CBCU to
receive and process the results.

Contact Information for Puerto Rico Abuse and Neglect History

Email: [email protected]

Contact Information for the CBCU

If you have any questions about the background check process or information in this
guide, contact: [email protected]

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PR – CRIMINAL HISTORY CHECK

Day Care Employees and Volunteers
Puerto Rico processes name-based Criminal History Checks through an online portal and
does not charge a fee. The portal requires the entry of a Puerto Rico ID. Submit the
request in the online portal.

Exceptions:
❖ People Without a PR ID: The Puerto Rico portal requires the entry of a
Puerto Rico driver’s license. People who do not have a Puerto Rico ID contact
the CBCU to close the Criminal History Check. (See People Without a PR
Driver’s License section for instructions)
▪ Minors Under Age 16: Puerto Rico does not perform Criminal History Checks
on a person under the age of 16. If the person is between the ages of 14 – 15
years old, no further action is required for this check.

Follow the steps below to request a Criminal History Check from Puerto Rico
for Texas Child Care Regulation.

There are separate processes for:

❖ People With a PR Driver’s License and
❖ People Without a PR Driver’s License

People With a PR Driver’s License

Submit the Request in the PR Portal

▪ Go to the PR Criminal Record Certificate website and submit your request online
▪ In the Request for a Criminal Record Certificate section:
o Choose the ID to use – Select “Puerto Rico Driver’s License”
o Purpose of the Certificate – Select “Employment”
o Driver’s License – Enter your Puerto Rico driver’s license number
o Social security – Enter your SSN with dashes
o Name – Enter your first name

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o Initial – Enter your middle initial, if you have a middle name.

Otherwise, leave blank.
o Paternal Surname – Enter your father’s last name
o Maternal Surname – Enter your mother’s last name
o Date of Birth – Click on the field and use the calendar function to
locate your DOB by searching by year, then month, then day
o Country of Residence – Leave as “Puerto Rico” as no other options
available from the dropdown menu
o Municipality – Select the last city or town in which you previously
lived in Puerto Rico
o Email – Enter your email address
o Confirm Your Email – Enter your email address again
o Click Process Request
o PR displays the following message in the portal

▪ Check your email regularly for the results from Puerto Rico
Note: Puerto Rico sends the results by email immediately if no record is found,
but it may take longer if there is a record. Check your Junk or Spam folder for
the results.

Submit Results to the CBCU – After PR sends you the results by email
▪ Forward the results to the CBCU by either:
o Sending them as a PDF attachment by email (preferred) with the Subject
line “PR Criminal History Results” to
[email protected]
Note: Do not send us links to documents saved to cloud storage (such as
a Google Drive folder) as we are unable to access these documents due to
our network security.
-OR-
o Faxing them and entering “PR Criminal History Results” on the cover sheet
to 512-406-0503

Note: Failing to notify the CBCU that you have submitted your background
check request to Puerto Rico may result in your background check being closed
due to non-compliance.

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People Without a PR Driver’s License

Contact the CBCU – Send an email to notify the CBCU that there is no PR ID
▪ Create an email with the Subject line “Puerto Rico Criminal History Check
Required – No PR ID”
▪ Copy and paste the following text into the message and provide the following
information:
A PR Criminal History Check is required for the following person who does
not have a PR driver’s license:

o Name:
o SSN:

▪ Send the email to: [email protected]

Puerto Rico sends the results to you immediately by email if you submit the request
online. You must forward the results to the CBCU by following the instructions above.
If you do not have PR ID, the CBCU will close the Criminal History Check after you send
a notification by email.

Contact Information for Puerto Rico Criminal History

Website: Puerto Rico Background Check Program

Contact Information for the CBCU

If you have any questions about the background check process or information in this
guide, contact: [email protected]

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Residential Child Care Employees or Foster and Adoptive Parents

and Household Members
An Out-of-State Criminal History Check is not required for people in these roles. No
further action is needed.

Rhode Island

RI – ABUSE AND NEGLECT HISTORY CHECK

Rhode Island has the same process for child care and foster and adoptive purposes and
requires the CBCU to submit the request. Contact the CBCU to start the background
check process.

Follow the steps below to request an Abuse and Neglect History Check from
Rhode Island for Texas Child Care Regulation:

Initiate Request – Contact the CBCU to initiate the request

▪ Create an email with the Subject line “Abuse and Neglect History Check Needed
from Rhode Island”
▪ Copy and paste the following text into the message and provide the following
information:
An RI Abuse and Neglect History Check is needed for the following person:

o Name:
o SSN:
o Last Address in Rhode Island:
o Month and Year You Moved Into Last RI Address:
o Month and Year You Moved Out of Last RI Address:

▪ Send the email to: [email protected]

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Complete the Release Letter – After the CBCU sends the release letter by email
▪ Print out the RI Release Letter
▪ Sign and date the release letter by hand

Submit the Release to the CBCU

▪ Return the release letter to the CBCU by either:
o Scanning it and sending it as a PDF attachment by email (preferred) with
the Subject line “Abuse and Neglect History Release for Rhode Island” to
[email protected]
Note: Do not send us links to documents saved to cloud storage (such as
a Google Drive folder) as we are unable to access these documents due to
our network security.
-OR-
o Faxing it and entering “Abuse and Neglect History Release for Rhode
Island” on the cover sheet to 512-406-0503

Rhode Island sends the results to the CBCU by email within a couple of weeks.

Contact Information for Rhode Island Abuse and Neglect History

Website: RI Confidential Records Request

Contact Information for the CBCU

If you have any questions about the background check process or information in this
guide, contact: [email protected]

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RI – CRIMINAL HISTORY CHECK

Day Care Employees and Volunteers
Rhode Island processes name-based Criminal History Checks and charges a $5 fee.
Contact the CBCU to start the background check process.

Follow the steps below to request a Criminal History Check from Rhode
Island for Texas Child Care Regulation:

Initiate Request – Contact the CBCU to initiate the request

▪ Create an email with the Subject line “Criminal History Check Needed from
Rhode Island”
▪ Copy and paste the following text into the message and provide the following
information:
An RI Criminal History Check is needed for the following person:

o Name:
o SSN:

▪ Send the email to: [email protected]

Prepare the Request Forms and Make Copy of ID – After the CBCU sends you the
forms and a copy of a Texas HHS badge by email
▪ Print out the RI Authorization to Release Information form and sign it in the
presence of a notary
▪ Have the notary sign and seal the RI Authorization to Release Information form
▪ Print out the RI Agency Letter
▪ Make a copy of your driver’s license or photo ID (both front and back)
▪ Write a check or money order in the amount of $5 made payable to: BCI
▪ Address a stamped envelope to:
Texas Health and Human Services –CBCU
P.O. Box 149030 Mail Code: 121-7 ATTN: Shirley Arnold-Moore
Austin, TX 78714-9030

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Submit the Request to RI

▪ Collect the following items in an envelope:
o RI Authorization to Release Information form
o RI Agency Letter
o Copy of your ID
o Copy of the Texas HHS badge
o Texas-addressed envelope
o Payment
▪ Send the envelope by mail to:
Rhode Island Office of the Attorney General
4 Howard Avenue
Cranston, RI 02920

Confirm Submission of Request to the CBCU

▪ Copy and paste the following text into an email with the Subject line “RI Criminal
History Request Submitted” and provide the following information:
This message is to confirm that I have mailed the request form, copy of ID,
Texas-addressed envelope, and payment to Rhode Island for the RI Criminal
History Check:

o Name:
o SSN:
o Date Mailed:

▪ Send the email confirming that the Rhode Island request has been submitted by
mail to: [email protected]

Note: Failing to notify the CBCU that you have submitted your background
check request to Rhode Island may result in your background check being closed
due to non-compliance.

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Rhode Island sends the results to the CBCU by mail within a couple of weeks. Please
note that there are delays with mail processing, so it may take longer for the CBCU to
receive and process the results.

Contact Information for Rhode Island Criminal History

Website: RI Bureau of Criminal Investigation

Contact Information for the CBCU

If you have any questions about the background check process or information in this
guide, contact: [email protected]

Residential Child Care Employees or Foster and Adoptive Parents

and Household Members
An Out-of-State Criminal History Check is not required for people in these roles. No
further action is needed.

South Carolina

SC – ABUSE AND NEGLECT HISTORY CHECK

Day Care or Residential Child Care Employees or Volunteers
South Carolina requires the CBCU to submit the request through an online portal.
Contact the CBCU to start the background check process.

Follow the steps below to request an Abuse and Neglect History Check from
South Carolina for Texas Child Care Regulation:

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Initiate Request – Contact the CBCU to initiate the request

▪ Create an email with the Subject line “Abuse and Neglect History Check Needed
from South Carolina”
▪ Copy and paste the following text into the message and provide the following
information:
A SC Abuse and Neglect History Check is needed for the following person:

o Name:
o SSN:

▪ Send the email to: [email protected]

Submit the Request in the SC Portal

▪ Check your Inbox for a message from [email protected]
▪ Click on the link provided in the email to access the SC portal
Warning: The link expires within 72 hours. If the link has expired, call South
Carolina at 803-898-9020 and provide the Reference Number listed in the email
from South Carolina.
▪ Complete the request form in the SC portal, as follows:
o Select all four checkboxes consenting to this background check and click
the Next button
o Fill in the fields of the request form online with your personal information.
List your maiden name and all alternate names you have previously used.
Note: If you do not have a middle name, you must enter “NMN” in that
field
o I have lived at my current address for 5 or more years – Select No
o List all previous addresses in which you have lived within the last five
years, including your last South Carolina address.
o Click the green checkmark after entering each address -then click the
Next button after entering all previous addresses.
o Enter your first name, last name, and email address
o Sign the request form online by clicking the left button on your mouse and
moving the mouse to create a signature. You can also use a touch screen
to create a signature.

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o There is No Fee for this background check, so leave the Fee field
showing 0.00, as displayed in the screenshot below:

o Click the Submit button

▪ South Carolina provides you with a Reference Number. Save this as it may be
needed for future reference to track your request.

Confirm Submission of Request to the CBCU

▪ Copy and paste the following text into an email with the Subject line “SC Abuse
and Neglect History Request Submitted” and provide the following information:
This message is to confirm that I have submitted the SC Abuse and Neglect
History request in the SC portal:

o Name:
o SSN:
o Date Submitted:

▪ Send the email confirming that the South Carolina request has been submitted
online to: [email protected]

Note: Failing to notify the CBCU that you have submitted your background
check request to South Carolina may result in your background check being
closed due to non-compliance.

South Carolina sends the results to the CBCU by email within a couple of weeks.

Contact Information for South Carolina Abuse and Neglect History

Website: SC Child Care Licensing Requirements

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Contact Information for the CBCU

If you have any questions about the background check process or information in this
guide, contact: [email protected]

Foster or Adoptive Parents and Household Members

South Carolina processes Abuse and Neglect History checks for foster and adoptive
purposes through an online portal and charges an $8 fee. Contact the CBCU to start the
background check process.

Follow the steps below to request an Abuse and Neglect History Check from
South Carolina for Texas Child Care Regulation:

Initiate Request – Contact the CBCU to initiate the request

▪ Create an email with the Subject line “Abuse and Neglect History Check Needed
from South Carolina”
▪ Copy and paste the following text into the message and provide the following
information:
A SC Abuse and Neglect History Check is needed for the following person:

o Name:
o SSN:

▪ Send the email to: [email protected]

Submit the Request in the SC Portal

▪ Check your Inbox for a message from [email protected]
▪ Click on the link provided in the email to access the SC portal
Warning: The link expires within 72 hours. If the link has expired, call South
Carolina at 803-898-9020 and provide the Reference Number listed in the email
from South Carolina.
▪ Complete the request form in the SC portal, as follows:

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o Select all four checkboxes consenting to this background check and click
the Next button
o Fill in the fields of the request form online with your personal information.
List your maiden name and all alternate names you have previously used.
Note: If you do not have a middle name, you must enter “NMN” in that
field
o I have lived at my current address for 5 or more years – Select No
o List all previous addresses in which you have lived within the last five
years, including your last South Carolina address.
o Click the green checkmark after entering each address -then click the
Next button after entering all previous addresses.
o Enter your first name, last name, and email address
o Sign the request form online by clicking the left button on your mouse and
moving the mouse to create a signature. You can also use a touch screen
to create a signature.
o Click the Submit button
o Use a credit or debit card to pay the $8 fee online
▪ South Carolina provides you with a Reference Number. Save this as it may be
needed for future reference to track your request.

Confirm Submission of Request to the CBCU

▪ Copy and paste the following text into an email with the Subject line “SC Abuse
and Neglect History Request Submitted” and provide the following information:
This message is to confirm that I have submitted the SC Abuse and Neglect
History request in the SC portal:

o Name:
o SSN:
o Date Submitted:

▪ Send the email confirming that the South Carolina request has been submitted
online to: [email protected]

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Note: Failing to notify the CBCU that you have submitted your background
check request to South Carolina may result in your background check being
closed due to non-compliance.

South Carolina sends the results to the CBCU by email within several weeks.

Contact Information for South Carolina Abuse and Neglect History

Website: SC Contact DSS

Contact Information for the CBCU

If you have any questions about the background check process or information in this
guide, contact: [email protected]

SC – CRIMINAL HISTORY CHECK

Day Care Employees and Volunteers
South Carolina processes name-based Criminal History Checks through an online portal
and charges a $26 fee. Submit a request to South Carolina in the online portal.

Follow the steps below to request a Criminal History Check from South
Carolina for Texas Child Care Regulation:

Submit the Request in the SC Portal

▪ Go to the South Carolina Law Enforcement Division website
o Click the I accept these terms and conditions button at the bottom
o Eligibility for Reduced Fees page – Select the Not Eligible button
o South Carolina Record Check Subject
• Last Name – Enter your legal last name

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• First Name – Enter your first name

• Date of Birth – Enter your DOB as YYYYMMDD
• Maiden Name – Enter your maiden name, if applicable. If none,
leave blank.
• Gender – Select the appropriate dropdown option
• SSN – Enter your Social Security number. If you do not have an
SSN, leave blank.
• Click the Submit button
o Information Verification and Payment
• Review your information to confirm it is correct. If there are any
errors, click on the Edit link to make any changes.
• Select the checkbox stating I have read and acknowledge the
above statements and understand that my credit card will be
charged, whether or not I print the result.
• Click the Make Payment button
o Order Summary – Enter your credit card information
-South Carolina provides the results to you immediately in the online portal-
▪ Print or save the results to a folder on your computer (Click the Print button and
select Microsoft Print to PDF from the Printer dropdown options to save the
results as a PDF to your computer)

Submit Results to the CBCU – After SC provides you the results in the SC portal
▪ Send the results to the CBCU by either:
o Sending them as a PDF attachment by email (preferred) with the Subject
line “SC Criminal History Results” to
[email protected]
Note: Do not send us links to documents saved to cloud storage (such as
a Google Drive folder) as we are unable to access these documents due to
our network security.
-OR-
o Faxing them and entering “SC Criminal History Results” on the cover sheet
to 512-406-0503

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South Carolina provides the results to you immediately in the online portal for requests
submitted online. South Carolina sends the results to the CBCU by mail within several
weeks for requests submitted through the paper process.

Contact Information for South Carolina Criminal History

Website: South Carolina Law Enforcement Division

Contact Information for the CBCU

If you have any questions about the background check process or information in this
guide, contact: [email protected]

Residential Child Care Employees or Foster and Adoptive Parents

and Household Members
An Out-of-State Criminal History Check is not required for people in these roles. No
further action is needed.

South Dakota

SD – ABUSE AND NEGLECT HISTORY CHECK

Day Care or Residential Child Care Employees or Volunteers
South Dakota requires the request to be submitted by mail. Complete the request form
and send it to South Dakota by mail.

Follow the steps below to request an Abuse and Neglect History Check from
South Dakota for Texas Child Care Regulation:

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Complete the Request Form

▪ Save the SD Individual Request for Screening for Substantiated Reports of Child
Abuse or Neglect to your computer to enable the Fill & Sign feature
▪ Open the request form from your computer and use the Fill & Sign feature – or
print out the request form – and fill in the fields as follows (use print):
o My reason for requesting this screening is – Enter “Child Care Regulation
in Texas”
o Full name – Enter your first, middle, and last name
o Maiden and former names or any alias – Enter all alternate names you
have used
o Date of Birth – Enter your DOB as mm/dd/yyyy
o Social Security Number – Enter your full SSN
o List full birth name and birth date of all your biological children, including
those that are adults
o YOUR Name and Return Address
o Your Name – Enter your first and last name
o Street Address – Enter your address
o PO Box Number/Apt/Suite/Unit/Lot – Enter the apartment or unit #
o City State Zip – Enter your city, state, and zip code
o Your return email address – Enter your email address
▪ Sign and date the request form in the presence of a notary
▪ Have the notary sign and seal the request form

Submit the Request to SD

▪ Scan the request form and attach it as a PDF to an email message
▪ Enter “Request for Screening for Texas Child Care” in the Subject line
▪ Copy and paste the following text into the message:
Please see the attached screening request for a person who previously lived in
South Dakota within the last five years, and has applied to work or volunteer in
Texas child care.
▪ Send the request form to: [email protected]

Confirm Submission of Request to the CBCU

▪ Copy and paste the following text into an email with the Subject line “SD Abuse
and Neglect History Request Submitted” and provide the following information:

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This message is to confirm that I have submitted the SD Abuse and Neglect
History request to South Dakota by email:

o Name:
o SSN:
o Date Emailed:

▪ Send the email confirming that the South Dakota request has been submitted by
email to: [email protected]

Note: Failing to notify the CBCU that you have submitted your background
check request to South Dakota may result in your background check being closed
due to non-compliance.

Submit Results to the CBCU – After SD sends you the results by email
▪ Send the results to the CBCU by either:
o Sending them as a PDF attachment by email (preferred) with the Subject
line “SD Abuse and Neglect History Results” to
[email protected]
Note: Do not send us links to documents saved to cloud storage (such as
a Google Drive folder) as we are unable to access these documents due to
our network security.
-OR-
o Faxing them and entering “SD Abuse and Neglect History Results” on the
cover sheet to 512-406-0503

South Dakota sends the results to you by email within a couple of weeks. You must
forward the results to the CBCU by following the instructions above.

Contact Information for South Dakota Abuse and Neglect History

Website: SD Child Care Provider Screening

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Contact Information for the CBCU

If you have any questions about the background check process or information in this
guide, contact: [email protected]

Foster or Adoptive Parents and Household Members

South Dakota requires the CBCU to submit the request for foster and adoptive
purposes. Complete the request form and send it to the CBCU by email or fax.

Follow the steps below to request an Abuse and Neglect History Check from
South Dakota for Texas Child Care Regulation:

Complete the Request Form

▪ Save the SD Agency Screening Request Form to your computer to enable the Fill
& Sign feature
▪ Open the request form from your computer and use the Fill & Sign feature – or
print out the request form – and fill in the fields as follows (use print):
o My reason for requesting this screening is – Enter “Foster/Adoption”
o Full name – Enter your first, middle, and last name
o Maiden and former names or any alias – Enter all alternate names listed
for the person in CLASS
o Date of Birth – Enter your DOB as mm/dd/yyyy
o Social Security Number – Enter your SSN
o Agency Name and Return Address –
• Your Name – Enter “Morgan Nuncio”
• Street Address – Enter “Texas Health and Human Services –CBCU”
• PO Box Number/Apt/Suite/Unit/Lot – Enter “P.O. Box 149030 Mail
Code: 121-7”
• City State Zip – Enter “Austin, TX 78714-9030”
• Agency return email address – Enter
“[email protected]”
o Enter the full name and date of birth for each of your biological children,
including those who are adults
▪ Sign and date the request form in the presence of a notary
▪ Have the notary sign and seal the request form

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Submit Request to the CBCU

▪ Send the request form to the CBCU by either:
o Scanning it and sending it as a PDF attachment by email (preferred) with
the Subject line “Abuse and Neglect History Request for South Dakota” to
[email protected]
Note: Do not send us links to documents saved to cloud storage (such as
a Google Drive folder) as we are unable to access these documents due to
our network security.
-OR-
o Faxing it and entering “Abuse and Neglect History Request for South
Dakota” on the cover sheet to 512-406-0503

South Dakota sends the results to the CBCU by email within a couple of weeks.

Contact Information for South Dakota Abuse and Neglect History

Website: SD Child Protection Services

Contact Information for the CBCU

If you have any questions about the background check process or information in this
guide, contact: [email protected]

SD – CRIMINAL HISTORY CHECK

Day Care Employees and Volunteers
South Dakota requires the submission of fingerprints to perform a Criminal History
Check and charges a $26.75 fee. Complete the request form and send it with your
fingerprints and payment to South Dakota by mail.

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Follow the steps below to request a Criminal History Check from South
Dakota for Texas Child Care Regulation:

Complete the Request Form

▪ Save the SD Authorization and Release Form to your computer to enable the Fill
& Sign feature
▪ Open the request form from your computer and use the Fill & Sign feature – or
print out the request form – and fill in the fields as follows (use print):
o On the first line – Enter your full name
o On the second line – Enter “Texas Health and Human Services –CBCU”
Note: Do not list the child care operation
o On the third line – Enter “Texas Health and Human Services –CBCU”
o On the fourth line – Enter your full name
o Mail Response To – Enter:
“Texas Health and Human Services –CBCU
P.O. Box 149030 Mail Code: 121-7 ATTN: Morgan Nuncio
Austin, TX 78714-9030”
▪ Sign and date the request form in the presence of two witnesses
▪ Have both witnesses sign the request form

Prepare Fingerprints and Payment

▪ Schedule a fingerprinting appointment by either:
o Contacting a local law enforcement agency and explaining that you need
fingerprints to mail to LA for a Criminal History Check
o Visiting the IdentoGO Fingerprint Card webpage and scheduling an
appointment to get fingerprinted on two FD-258 cards
Note: See Fingerprinting Process for Out-of-State Checks for details. You
will submit one fingerprint card to South Dakota and save one fingerprint
card in case your fingerprints are rejected the first time and you must
submit a second set of prints.
▪ Fill in the fields on the FD-258 fingerprint card as follows:
▪ Enter your name and personal identifying information, including height,
weight, and place of birth
▪ Signature of Person Fingerprinted – Enter your signature
Note: Your signature must be handwritten
▪ Reason Fingerprinted – Enter “TX Child Care Regulation”

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▪ Write a check or money order in the amount of $26.75 made payable to: DCI

Submit the Request to SD

▪ Send the request form, fingerprint card, and payment by mail to:
Office of the Attorney General
Division of Criminal Investigation
1302 E Highway 14, Suite 5
Pierre, SD 57501

Confirm Submission of Request to the CBCU

▪ Copy and paste the following text into an email with the Subject line “SD
Criminal History Request Submitted” and provide the following information:
This message is to confirm that I have submitted the SD Criminal History
request, fingerprints, and payment to South Dakota by mail:

o Name:
o SSN:
o Date Mailed:

▪ Send the email confirming that the South Dakota request has been submitted by
mail to: [email protected]

Note: Failing to notify the CBCU that you have submitted your background
check request to South Dakota may result in your background check being closed
due to non-compliance.

South Dakota sends the results to the CBCU by mail within several weeks. Please note
that there are delays with mail processing, so it may take longer for the CBCU to
receive and process the results.

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Contact Information for South Dakota Criminal History

Website: SD State Only Background Checks

Contact Information for the CBCU

If you have any questions about the background check process or information in this
guide, contact: [email protected]

Residential Child Care Employees or Foster and Adoptive Parents

and Household Members
An Out-of-State Criminal History Check is not required for people in these roles. No
further action is needed.

Tennessee

TN – ABUSE AND NEGLECT HISTORY CHECK

Day Care or Residential Care Employees and Volunteers
Tennessee requires the CBCU to submit the request for child care purposes. Contact the
CBCU to start the background check process.

Follow the steps below to request an Abuse and Neglect History Check from
Tennessee for Texas Child Care Regulation:

Initiate Request – Contact the CBCU to initiate the request

▪ Create an email with the Subject line “Abuse and Neglect History Check Needed
from Tennessee”
▪ Copy and paste the following text into the message and provide the following
information:
A TN Abuse and Neglect History Check is needed for the following person:

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o Name:
o SSN:
o Last address in Tennessee:
o Month and Year You Moved Into Last TN Address:
o Month and Year You Moved Out of Last TN Address:

▪ Send the email to: [email protected]

Tennessee sends the results to the CBCU by email within a couple of weeks.

Contact Information for Tennessee Abuse and Neglect History

Website: TN Background Checks for Child Care Employees

Contact Information for the CBCU

If you have any questions about the background check process or information in this
guide, contact: [email protected]

Foster or Adoptive Parents and Household Members

Tennessee requires the CBCU to submit the request for foster and adoptive purposes.
Contact the CBCU to start the background check process.

Exceptions:
❖ Visitors: Tennessee does not perform Abuse and Neglect History Checks for
regular or frequent visitors in a foster/adoptive home. If the person is a regular
or frequent visitor, no further action is required for this particular check.

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Follow the steps below to request an Abuse and Neglect History Check from
Tennessee for Texas Child Care Regulation:

Initiate Request – Contact the CBCU to initiate the request

▪ Create an email with the Subject line “Abuse and Neglect History Check Needed
from Tennessee”
▪ Copy and paste the following text into the message and provide the following
information:
A TN Abuse and Neglect History Check is needed for the following person:

o Name:
o SSN:
o Last address in Tennessee:
o Month and Year You Moved Into Last TN Address:
o Month and Year You Moved Out of Last TN Address:

▪ Send the email to: [email protected]

Complete the Release Letter – After the CBCU sends the release letter by email
▪ Print out the TN Release Letter
▪ Sign and date the release letter by hand

Submit the Release to the CBCU

▪ Return the release letter to the CBCU by either:
o Scanning it and sending it as a PDF attachment by email (preferred) with
the Subject line “Abuse and Neglect History Release for Tennessee” to
[email protected]
Note: Do not send us links to documents saved to cloud storage (such as
a Google Drive folder) as we are unable to access these documents due to
our network security.
-OR-
o Faxing it and entering “Abuse and Neglect History Release for Tennessee”
on the cover sheet to 512-406-0503

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Tennessee sends the results to the CBCU by email within a couple of weeks.

Contact Information for Tennessee Abuse and Neglect History

Website: Child Protective Services History Check (tn.gov)

Contact Information for the CBCU

If you have any questions about the background check process or information in this
guide, contact: [email protected]

TN – CRIMINAL HISTORY CHECK

Day Care Employees and Volunteers
The CBCU does not require a separate Criminal History Check from Tennessee due to
this state’s participation in the National Fingerprint File (NFF).
The CBCU automatically closes these background checks in our system so no
further action is required.

Residential Child Care Employees or Foster and Adoptive Parents

and Household Members
An Out-of-State Criminal History Check is not required for people in these roles. No
further action is needed.

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U.S. Virgin Islands

USVI – ABUSE AND NEGLECT HISTORY CHECK

The U.S. Virgin Islands has the same process for child care and foster and adoptive
purposes and requires the CBCU to submit the request. Contact the CBCU to start the
background check process.

Follow the steps below to request an Abuse and Neglect History Check from
the U.S Virgin Islands for Texas Child Care Regulation:

Initiate Request – Contact the CBCU to initiate the request

▪ Create an email with the Subject line “Abuse and Neglect History Check Needed
from U.S. Virgin Islands”
▪ Copy and paste the following text into the message and provide the following
information:
A USVI Abuse and Neglect History Check is needed for the following
person:

o Name:
o SSN:
o Last address in USVI:
o Month and Year You Moved Into Last USVI Address:
o Month and Year You Moved Out of Last USVI Address:

▪ Send the email to: [email protected]

Complete the Release Form– After the CBCU sends the release form by email
▪ Print out the USVI Consent for Release Information form
▪ Sign and date the release form by hand in the presence of two witnesses
▪ Have both witnesses sign the release form

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Submit the Release to the CBCU

▪ Return the release form to the CBCU by either:
o Scanning it and sending it as a PDF attachment by email (preferred) with
the Subject line “Abuse and Neglect History Release for USVI” to
[email protected]
Note: Do not send us links to documents saved to cloud storage (such as
a Google Drive folder) as we are unable to access these documents due to
our network security.
-OR-
o Faxing it and entering “Abuse and Neglect History Release for US Virgin
Islands” on the cover sheet to 512-406-0503

U.S. Virgin Islands sends the results to the CBCU by email within several weeks.

Contact Information for U.S. Virgin Islands Abuse and Neglect History
Website: U.S. Virgin Islands Department of Human Services

Contact Information for the CBCU

If you have any questions about the background check process or information in this
guide, contact: [email protected]

USVI – CRIMINAL HISTORY CHECK

Day Care Employees and Volunteers
The U.S. Virgin Islands processes name-based Criminal History Checks and charges a
$12 fee. Contact the CBCU to start the background check process.

Follow the steps below to request a Criminal History Check from the U.S.
Virgin Islands for Texas Child Care Regulation:

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Initiate Request – Contact the CBCU to initiate the request

▪ Create an email with the Subject line “Criminal History Check Needed from U.S.
Virgin Islands”
▪ Copy and paste the following text into the message and provide the following
information:
A USVI Criminal History Check is needed for the following person:

o Name:
o SSN:
o Your City and State of Birth:

▪ Send the email to: [email protected]

Complete the Request and Release Letters – After the CBCU sends the request
and release letters by email
▪ Print out the USVI Request Letter and USVI Release Letter
▪ Sign the USVI Release Letter in the presence of a notary
▪ Have the notary sign and seal the USVI Release Letter

Submit the Request to the USVI

▪ Purchase a money order in the amount of $12 made payable to:
U.S. Virgin Islands Government
▪ Address a stamped envelope to:
Texas Health and Human Services –CBCU
P.O. Box 149030 Mail Code: 121-7 ATTN: MNuncio
Austin, TX 78714-9030
▪ Collect the following items in an envelope:
o USVI Request Letter
o USVI Release Letter
o Payment
o Texas-addressed
▪ Send the envelope by mail to:
U.S. Virgin Islands Police Department
ATTN: Records

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#45 Mars Hill

Frederiksted, St. Croix VI 00840

Confirm Submission of Request to the CBCU

▪ Copy and paste the following text into an email with the Subject line “USVI
Criminal History Request Submitted” and provide the following information:
This message is to confirm that I have submitted the USVI Criminal History
request letter, release letter, Texas-addressed envelope, and payment to the
U.S. Virgin Islands by mail:

o Name:
o SSN:
o Date Mailed:

▪ Send the email confirming that the USVI request has been submitted by mail to:
[email protected]

Note: Failing to notify the CBCU that you have submitted your background
check request to USVI may result in your background check being closed due to
non-compliance.

The U.S. Virgin Islands sends the results to the CBCU by mail within several weeks.
Please note that there are delays with mail processing, so it may take longer for the
CBCU to receive and process the results.

Contact Information for U.S. Virgin Islands Criminal History

Website: USVI Police Department Records Bureau

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Contact Information for the CBCU

If you have any questions about the background check process or information in this
guide, contact: [email protected]

Residential Child Care Employees or Foster and Adoptive Parents

and Household Members
An Out-of-State Criminal History Check is not required for people in these roles. No
further action is needed.

Utah

UT – ABUSE AND NEGLECT HISTORY CHECK

Utah has the same process for child care and foster and adoptive purposes and requires
the CBCU to submit the request. Complete the request form and send it to the CBCU by
email or fax.

Exceptions:
❖ Minors in a Foster/Adoptive Home: Utah only performs checks for adults
from the age of 18 and up for foster/adoptive purposes. (Utah does perform
checks for minors for child care purposes). If the person is between the ages of
14 – 17 years old in a foster/adoptive home, no further action is required for
this check.

Follow the steps below to request an Abuse and Neglect History Check from
Utah for Texas Child Care Regulation:

Complete the Request Form and Make Copy of ID

▪ Save the UT Child Abuse Central Registry Request to your computer to enable
the Fill & Sign feature

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▪ Open the request form from your computer and use the Fill & Sign feature – or
print out the request form – and fill in the fields as follows (use print):
o Applicant’s Information – Enter your personal identifying information
o Return Results To
• Name – Enter “Morgan Nuncio”
• Agency – Enter “Texas Health and Human Services –CBCU”
Note: Do not list the child care operation as Agency
• Email Address – Select this checkbox and enter
“[email protected]”
o Reason For Request – Select the appropriate checkbox based on the
your role:
• Foster Care/Out of State Adoption/ICPC – For foster and adoptive
parents and household members
• Child Care Block Grant Act – For child care employees and
volunteers
▪ Print out the attached request form
▪ Signature of Applicant – Sign and date page 2 by hand
Note: Your signature MUST be handwritten
▪ Make a copy of your driver’s license, state-issued ID, or passport

Submit the Request to the CBCU

▪ Send the request form and copy of your photo ID to the CBCU by either:
o Scanning them and sending them as PDF attachments by email
(preferred) with the Subject line “Abuse and Neglect History Request for
Utah” to [email protected]
Note: Do not send us links to documents saved to cloud storage (such as
a Google Drive folder) as we are unable to access these documents due to
our network security.
-OR-
o Faxing it and entering “Abuse and Neglect History Request for Utah” on
the cover sheet to 512-406-0503

Utah sends the results to the CBCU by email within 30 business days.

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Contact Information for Utah Abuse and Neglect History

Website: Utah Department of Child and Family Services

Contact Information for the CBCU

If you have any questions about the background check process or information in this
guide, contact: [email protected]

UT – CRIMINAL HISTORY CHECK

Day Care Employees and Volunteers
The CBCU does not require a separate Criminal History Check from Utah due to this
state’s participation in the National Fingerprint File (NFF).
The CBCU automatically closes these background checks in our system so no
further action is required.

Residential Child Care Employees or Foster and Adoptive Parents

and Household Members
An Out-of-State Criminal History Check is not required for people in these roles. No
further action is needed.

Vermont

VT – ABUSE AND NEGLECT HISTORY CHECK

Vermont has the same process for child care and foster and adoptive purposes.
Complete the request form and submit it to Vermont by mail.

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Follow the steps below to request an Abuse and Neglect History Check from
Vermont for Texas Child Care Regulation:

Complete the Request Form

▪ Save the VT Request for a Child Protection Registry Check: Self to your computer
to enable the Fill & Sign feature
▪ Open the request form from your computer and use the Fill & Sign feature – or
print out the request form – and fill in the fields as follows (use print):
o First name – Enter your first name
o Middle name – Enter your full middle name. If none, enter “N/A”.
o Last name – Enter your last name
o Current Street Address – Enter your address
o Town/City – Enter your city
o County – Enter your county
o State – Enter your state
o Zip code – Enter your zip code
o DOB – Enter your date of birth as mm/dd/yyyy
o Gender – Select the appropriate checkbox
o SSN – Enter the last four digits of your Social Security #. If you do not
have an SSN, leave blank.
o List any other name you’ve used (e.g., aliases, maiden name). Include the
first, middle and last names – Enter all previous names you have used.
Include the first, middle and last names.
o List any previous addresses you’ve had in Vermont. Include the street
address, town, and zip code. – Enter your previous addresses in Vermont
o How would you like to receive the results? – Select the checkbox for Email
the result to person/company –
• Enter “Texas Health and Human Services -CBCU”
Note: Do not list the child care operation
• at this email address: – Enter
“[email protected]”
▪ Print out the request form and sign and date it in the presence of a notary
▪ Have the notary sign and stamp the request form

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Submit the Request to VT

▪ Send the request form by mail to:
DCF – Child Protection Registry
HC 1 North Building B
280 State Drive
Waterbury, VT 05671-1080

Confirm Submission of Request to the CBCU

▪ Copy and paste the following text into an email with the Subject line “VT Abuse
and Neglect History Request Submitted” and provide the following information:
This message is to confirm that I have mailed the request form to Vermont for
the VT Abuse and Neglect History Check:

o Name:
o SSN:
o Date Mailed:

▪ Send the email confirming that the Vermont request has been submitted by mail
to: [email protected]

Note: Failing to notify the CBCU that you have submitted your background
check request to Vermont may result in your background check being closed due
to non-compliance.

Vermont sends the results to the CBCU by email within several weeks. If you are listed
on the Vermont Child Protection Registry, Vermont also notifies you by mail.

Contact Information for Vermont Abuse and Neglect History

Website: Vermont's Child Protection Registry

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Contact Information for the CBCU

If you have any questions about the background check process or information in this
guide, contact: [email protected]

VT – CRIMINAL HISTORY CHECK

Day Care Employees and Volunteers
The CBCU does not require a separate Criminal History Check from Vermont due to this
state’s participation in the National Fingerprint File (NFF).
The CBCU automatically closes these background checks in our system so no
further action is required.

Residential Child Care Employees or Foster and Adoptive Parents

and Household Members
An Out-of-State Criminal History Check is not required for people in these roles. No
further action is needed.

Virginia

VA – ABUSE AND NEGLECT HISTORY CHECK

Virginia has the same process for child care and foster and adoptive purposes and
charges a $10 fee. Complete the request form and submit it with payment to Virginia by
mail.

Follow the steps below to request an Abuse and Neglect History Check from
Virginia for Texas Child Care Regulation:

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Complete the Request Form

▪ Fill in the fields of the VA Request for Search of the Child Protective Services
(CPS) Central Registry request form as follows:
o Purpose of Search – Select the appropriate checkbox based on your role
or type of child care operation:
• Adam Walsh Law – If you are a household member in a
foster/adoptive home
• Adoptive Parent – If you are an adoptive parent applicant
• Babysitter/Family Day Care – If you are in a Listed Family Home
that only provides care to relative children
• Children’s Residential Facility – If you are employed by a General R
Residential Operation
• Day Care Center – If you are a child care employee
• Foster Parent – If you are a foster parent applicant
• Volunteer – If you are a child care volunteer
o Mail Search Results To:
• Name – Enter “Texas Health and Human Services –CBCU”
Note: Do not enter the child care operation
• Address – Enter “P.O. Box 149030 Mail Code: 121-7”
• City – Enter “Austin”
• State – Enter “TX”
• Zip – Enter “78714-9030”
• Contact Name – Enter “Morgan Nuncio”
• Tel # – Enter “512-438-4898”
• Contact E-Mail – Enter “[email protected]”
o Part I: Details of Individual Whose Name Must Be Searched –
Enter your personal identifying information and current address
Note: You must list your Full Middle Name or Virginia will reject the
request. If you only have a middle initial, enter that initial and “Initial
only”. If you do not middle name, enter “N/A”.
o Applicant’s Prior Addresses – List your last three addresses (including
your previous Virginia address) and enter the approximate month and
year you moved in and out of each residence
o Marital Status – Select the appropriate checkbox
o List the name, race, sex, and date of birth of your current spouse and any
previous spouses. If you have never been married, enter “N/A”.

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o List all of your children – Enter the name, sex, date of birth, and
relationship to you (such as, daughter or stepson) of all of your children.
Include all adult, step, and foster children –whether or not they live with
you. If more space is needed, attach an additional page.
Note: You must list a Full Middle Name for each spouse and child on the
form or Virginia will reject the request. If the person only has a middle
initial, enter that initial and “Initial Only”. If the person does not have a
middle name, enter “N/A”.
▪ Print out the request form and sign and date the bottom of page 2
Note: Your signature MUST be handwritten

Submit the Request and Fee to VA

▪ Purchase a cashier’s check or money order in the amount of $10 made payable
to: Virginia Department of Social Services
Note: Make a note of the check or money order for tracking purposes
▪ Send the request form and payment by mail to:
Virginia Department of Social Services
Office of Background Investigations, 2nd Floor
5600 Cox Road
Glen Allen, VA 23060

Confirm Submission of Request to the CBCU

▪ Copy and paste the following text into an email with the Subject line “VA Abuse
and Neglect History Request Submitted” and provide the following information:
This message is to confirm that I have mailed the request form and payment to
Virginia for the VA Abuse and Neglect History Check:

o Name:
o SSN:
o Date Mailed:

▪ Send the email confirming that the Virginia request has been submitted by mail
to: [email protected]

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Note: Failing to notify the CBCU that you have submitted your background
check request to Virginia may result in your background check being closed due
to non-compliance.

Virginia sends the results to the CBCU by email within several weeks.

Contact Information for Virginia Abuse and Neglect History

Website: VA Department of Social Services Background Investigations - Children's
Facilities
Contact Information for the CBCU

If you have any questions about the background check process or information in this
guide, contact: [email protected]

VA – CRIMINAL HISTORY CHECK

Day Care Employees and Volunteers
Virginia processes name-based Criminal History Checks through an online portal and
charges a $30 fee. Submit a request and payment to Virginia in the online portal.

Follow the steps below to request a Criminal History Check from Virginia for
Texas Child Care Regulation:

Virginia uses a NotaryCam process that allows you to have your signature notarized
online. NotaryCam requires you to have the following:
✓ Desktop or laptop computer
✓ Web camera
✓ Google Chrome or Firefox browser with cookies enabled

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✓ Up-to-date PDF viewer, such as Adobe Acrobat Reader (which is available for
free online)
✓ Credit card to pay $15 fee (This is in addition to the $15 fee charged by Virginia
State police to process the check)

Submit the Request Online Using NotaryCam

▪ Go to the VA Criminal History Background Search webpage and fill in the fields,
as follows:
o Form – Select “SP-167 Criminal History & Sex Offender and Crimes
Against Minors Search”
o NotaryCam box – Click on the Get Started button
o Click Continue – This will take you to a new webpage where you must
schedule an appointment with a notary online
Note: You MUST submit the request using the NotaryCam process. If you
submit a paper request form that does not include a notarized signature
from a CBCU Inspector, Virginia will reject your request.
▪ Fill in the fields on the NotaryCam webpage as follows:
o Request Type – Select “Criminal History Search - $15”
o Purpose – Select “Other”
o Specify Purpose – Enter “Child Care Employment”
o Enter your personal identifying information
o Terms of Service – Select the checkbox to agree to the terms
o Click the Submit button
▪ Follow the rest of the instructions to submit your request online.

Confirm Submission of Request to the CBCU

▪ Copy and paste the following text into an email with the Subject line “VA Criminal
History Request Submitted” and provide the following information:
This message is to confirm that I have submitted the VA Criminal History
request to Virginia using the NotaryCam process:

o Name:
o SSN:
o Date Submitted:

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▪ Send the email confirming that the Virginia request has been submitted online
to: [email protected]

Note: Failing to notify the CBCU that you have submitted your background
check request to Virginia may result in your background check being closed due
to non-compliance.

Submit Results to the CBCU – After VA provides you the results by mail
▪ Send the results to the CBCU by either:
o Scanning them and sending as a PDF attachment by email (preferred)
with the Subject line “VA Criminal History Results” to
[email protected]
Note: Do not send us links to documents saved to cloud storage (such as
a Google Drive folder) as we are unable to access these documents due to
our network security.
-OR-
o Faxing it and entering “VA Criminal History Results” on the cover sheet to
512-406-0503

Virginia sends the results to you by mail in 15-20 days. You must forward the results to
the CBCU by following the instructions above.

Contact Information for Virginia Criminal History

Website: VA Criminal Record Check

Help Desk (For issues with online form): 804-674-2131

Contact Information for the CBCU

If you have any questions about the background check process or information in this
guide, contact: [email protected]

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Residential Child Care Employees or Foster and Adoptive Parents

and Household Members
An Out-of-State Criminal History Check is not required for people in these roles. No
further action is needed.

Washington

WA – ABUSE AND NEGLECT HISTORY CHECK

Washington has the same process for child care and foster and adoptive purposes and
charges a $20 fee. Send the Signature Page and your previous Washington address to
the CBCU by email to start the background check process.

Follow the steps below to request an Abuse and Neglect History Check from
Washington for Texas Child Care Regulation:

Complete the Signature Page

▪ Click on the link to the WA Abuse and Neglect History Check Signature Page
▪ Enter your name on the Signature Page
▪ Print out the Signature Page and sign and date it
Note: Your signature and the date MUST be handwritten
▪ Scan the Signature Page and save it as a PDF to your computer

Submit the Signature Page to the CBCU

▪ Create an email with the Subject line “Abuse and Neglect History Check Needed
from Washington”
▪ Copy and paste the following text into the message and provide the following
information:
A WA Abuse and Neglect History Check is needed for the following person:

▪ Name:
▪ SSN:

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▪ Last address in Washington:

Note: If you do not remember the exact address, list the city in which
you previously lived

▪ Attach the WA Abuse and Neglect History Check Signature Page as a PDF
▪ Send the email to: [email protected]

Submit the Request to WA – After the CBCU sends the Confirmation Receipt by
email
▪ Print out the WA Abuse and Neglect History Check Confirmation Receipt
Note: If you are a current Washington resident, the CBCU will not send you an
email with a Confirmation Receipt and no fee is required. The CBCU submits the
request to Washington for Washington residents.
▪ Make out a check or money order in the amount of $20 made payable to: DCYF
▪ Send the Confirmation Receipt and payment by mail within five business days to:
Department of Children, Youth, and Families
ATTN: Fiscal
PO Box 40970
Olympia, WA 98504-0970

Confirm Submission of Request to the CBCU

▪ Copy and paste the following text into an email with the Subject line “WA Abuse
and Neglect History Request Submitted” and provide the following information:
This message is to confirm that I have mailed the Confirmation Receipt and
payment to Washington for the WA Abuse and Neglect History Check:

o Name:
o SSN:
o Date Mailed:

▪ Send the email confirming that the Washington request has been submitted by
mail to: [email protected]

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Note: Failing to notify the CBCU that you have submitted your background
check request to Washington may result in your background check being closed
due to non-compliance.

Washington sends the results to the CBCU by email within a couple of weeks.

Contact Information for Washington Abuse and Neglect History

Website: WA Child Abuse and Neglect (CAN) History Checks

Contact Information for the CBCU

If you have any questions about the background check process or information in this
guide, contact: [email protected]

WA – CRIMINAL HISTORY CHECK

Day Care Employees and Volunteers
Washington processes name-based Criminal History Checks through an online portal
and charges an $11 fee. Submit a request to Washington in the online portal.

Follow the steps below to request a Criminal History Check from Washington
for Texas Child Care Regulation:

Submit the Request in the WA Portal

▪ Go to the Washington Access to Criminal History website
▪ Click on the link to Establish a New Credit Card Account
▪ Submit a request for a Name and Date of Birth background check and pay the
$11 fee

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Retrieve Results
▪ Washington provides you the results immediately in the portal
▪ Print or save the results as a PDF to a folder on your computer

Submit Results to the CBCU

▪ Send the results to the CBCU by either:
o Scanning them and sending as a PDF attachment by email (preferred)
with the Subject line “WA Criminal History Results” to
[email protected]
Note: Do not send us links to documents saved to cloud storage (such as
a Google Drive folder) as we are unable to access these documents due to
our network security.
-OR-
o Faxing it and entering “WA Criminal History Results” on the cover sheet to
512-406-0503

Washington provides the results to you immediately in the online portal. You must
forward the results to the CBCU by following the instructions above.

Contact Information for Washington Criminal History

Website: Washington Access to Criminal History

Contact Information for the CBCU

If you have any questions about the background check process or information in this
guide, contact: [email protected]

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Residential Child Care Employees or Foster and Adoptive Parents

and Household Members
An Out-of-State Criminal History Check is not required for people in these roles. No
further action is needed.

West Virginia

WV – ABUSE AND NEGLECT HISTORY CHECK

Day Care or Residential Care Employees and Volunteers
West Virginia requires the request to be submitted by mail. Complete the request form
and send it to West Virginia by mail.

Exceptions:
❖ Minors: West Virginia does not perform Abuse and Neglect History Checks for
minors. If the person is between the ages of 14 – 17 years old, no further action
is required for this particular check.

Follow the steps below to request an Abuse and Neglect History Check from
West Virginia for Texas Child Care Regulation:

Complete the Request Form

▪ Print out the WV Authorization and Release for Protective Services Record Check
-Agencies/Providers Out-of-State request form
▪ Fill in the fields of the request form as follows:
Note: You must use blue ink:
o Name – Enter your first, middle, and last name
o Birth Date – Enter your DOB as mm/dd/yyyy
o Social Security Number – Enter your SSN
o Current Home Address – Enter your address

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o If you have not lived at your current address for 5 years, please list the
address for your location in the last 5 years – Enter your previous address
in West Virginia
o List maiden names and all aliases – Enter all alternate names you have
used
o Agency Name – Enter “Texas Health and Human Services –CBCU”
Note: Do not enter the child care operation
o Agency Address – Enter “P.O. Box 149030 Mail Code: 121-7 Austin, TX
78714-9030”
o Agency Phone Number – Enter “512-438-4898”
o Certification – List any previous child abuse or neglect investigations by
the state, approximate month and year of investigation, the allegation,
and the outcome
o Leave the rest of the form blank
▪ Sign and date the request form

Submit the Request to WV

▪ Send the request form by mail to:
APS/CPS Background Check Unit
350 Capitol Street, B-18
Charleston, WV 25301

Confirm Submission of Request to the CBCU

▪ Copy and paste the following text into an email with the Subject line “WV Abuse
and Neglect History Request Submitted” and provide the following information:
This message is to confirm that I have mailed the request form to West Virginia
for the WV Abuse and Neglect History Check:

o Name:
o SSN:
o Date Mailed:

▪ Send the email confirming that the West Virginia request has been submitted by
mail to: [email protected]

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Note: Failing to notify the CBCU that you have submitted your background
check request to West Virginia may result in your background check being closed
due to non-compliance.

West Virginia sends the results to the CBCU by mail within several weeks. Please note
that there are delays with mail processing, so it may take longer for the CBCU to
receive and process the results.

Contact Information for West Virginia Abuse and Neglect History

Website: Request an APS and CPS Background Check

Contact Information for the CBCU

If you have any questions about the background check process or information in this
guide, contact: [email protected]

Foster or Adoptive Parents and Household Members

West Virginia requires the request to be submitted by mail. Complete the request form
and send it to West Virginia by mail.

Exceptions:
❖ Minors: West Virginia does not perform Abuse and Neglect History Checks for
minors. If the person is between the ages of 14 – 17 years old, no further action
is required for this particular check.

Follow the steps below to request an Abuse and Neglect History Check from
West Virginia for Texas Child Care Regulation:

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Complete the Request Form

▪ Print out the WV Authorization and Release for Protective Services Record Check
for Adoption & Foster Care request form
▪ Fill in the fields of the request form as follows:
Note: You must use blue ink:
o Name – Enter your first, middle, and last name (Do not use initials)
o Birth Date – Enter your DOB as mm/dd/yyyy
o Social Security Number – Enter your SSN
o Current Home Address – Enter your address
o If you have not lived at your current address for 5 years, please list the
address for your location in the last 5 years – Enter your previous address
in West Virginia
o List maiden names and all aliases – Enter all alternate names you have
used
o Agency Name – Enter “Texas Health and Human Services –CBCU”
o Agency Address – Enter “P.O. Box 149030 Mail Code: 121-7 Austin, TX
78714-9030”
o Agency Phone Number – Enter “512-438-4898”
o Certification – List any previous child abuse or neglect investigations by
the state, approximate month and year of investigation, the allegation,
and the outcome
o Leave the rest of the form blank
▪ Sign and date the request form

Submit the Request to WV

▪ Send the request form by mail to:
APS/CPS Background Check Unit
350 Capitol Street, B-18
Charleston, WV 25301

Confirm Submission of Request to the CBCU

▪ Copy and paste the following text into an email with the Subject line “WV Abuse
and Neglect History Request Submitted” and provide the following information:
This message is to confirm that I have mailed the request form to West Virginia
for the WV Abuse and Neglect History Check:

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o Name:
o SSN:
o Date Mailed:

▪ Send the email confirming that the West Virginia request has been submitted by
mail to: [email protected]

Note: Failing to notify the CBCU that you have submitted your background
check request to West Virginia may result in your background check being closed
due to non-compliance.

West Virginia sends the results to the CBCU by mail within several weeks. Please note
that there are delays with mail processing, so it may take longer for the CBCU to
receive and process the results.

Contact Information for West Virginia Abuse and Neglect History

Website: Request an APS and CPS Background Check

Contact Information for the CBCU

If you have any questions about the background check process or information in this
guide, contact: [email protected]

WV – CRIMINAL HISTORY CHECK

Day Care Employees and Volunteers
The CBCU does not require a separate Criminal History Check from West Virginia due to
this state’s participation in the National Fingerprint File (NFF).

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The CBCU automatically closes these background checks in our system so no

further action is required.

Residential Child Care Employees or Foster and Adoptive Parents

and Household Members
An Out-of-State Criminal History Check is not required for people in these roles. No
further action is needed.

Wisconsin

WI – ABUSE AND NEGLECT HISTORY CHECK

Wisconsin has the same process for child care and foster and adoptive purposes and
requires the CBCU to submit the request. Contact the CBCU to start the background
check process.

Exception:
❖ Minors: Wisconsin does not perform Abuse and Neglect History Checks for
minors. If the person is between the ages of 14 – 17 years old, no further action
is required for this particular check.

Follow the steps below to request an Abuse and Neglect History Check from
Wisconsin for Texas Child Care Regulation:

Initiate Request – Contact the CBCU to initiate the request

▪ Create an email with the Subject line “Abuse and Neglect History Check Needed
from Wisconsin”
▪ Copy and paste the following text into the message and provide the following
information:
A WI Abuse and Neglect History Check is needed for the following person:

o Name:

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o SSN:

▪ Send the email to: [email protected]

Wisconsin sends the results to the CBCU by email within a couple of weeks.

Contact Information for Wisconsin Abuse and Neglect History

Website: WI Milwaukee County Child Protective Services

Contact Information for the CBCU

If you have any questions about the background check process or information in this
guide, contact: [email protected]

WI – CRIMINAL HISTORY CHECK

Day Care Employees and Volunteers
Wisconsin processes name-based Criminal History Checks through an online portal and
charges a $7 fee. Submit the request to Wisconsin in the online portal.

Follow the steps below to request a Criminal History Check from Wisconsin
for Texas Child Care Regulation:

Submit the Request in the WI Portal

▪ Go to the Wisconsin Online Record Check System portal and select the Public
Access tab
o Click on the Submit Request button (See the Anonymous User Submits
A Background Request training guide for instructions with screenshots)
o Select “General” from the Background Check Type drop-down menu

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o Fill in the fields of the Person 1 section with your information and click
Submit
o Checkout page – Click the Submit Payment button
o e-Payment Services login page – Select Pay Without Registering
o Make a Payment page:
• Enter your credit card or bank information
• Click Continue
o Review Payment page – Look over your information for accuracy and:
• Click Confirm if correct
• Click the Back link if there is an error and make any corrections
o Confirmation page:
• Copy your Confirmation Number or click print this page
• Click Continue
o Payment Status page:
• Click Print to print your receipt
• Click View Results
o Request Results page – Check the Result Status column for
“Completed”
• Refresh the page in 1-2 minutes until “Completed” displayed
• Select the I have read and understand the above “Explanation
About How to Understand this Response” checkbox
• Click Back To Results
• Click View Rapsheet
o If the results are not ready or you want to review them again:
• Return to the Wisconsin Online Record Check System login page
and select the Public Access tab
• Enter the Order Reference Number from your receipt into the blank
field
• Click Search
▪ Print or save the results as a PDF to your computer

Submit Results to the CBCU

▪ Send the results to the CBCU by either:
o Scanning them and sending as a PDF attachment by email (preferred)
with the Subject line “WI Criminal History Results” to
[email protected]

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Note: Do not send us links to documents saved to cloud storage (such as

a Google Drive folder) as we are unable to access these documents due to
our network security.
-OR-
o Faxing it and entering “WI Criminal History Results” on the cover sheet to
512-406-0503

Wisconsin provides the results to you immediately in the online portal. You must
forward the results to the CBCU by following the instructions above.

Contact Information for Wisconsin Criminal History

Website: WI Background Check & Criminal History Information

Contact Information for the CBCU

If you have any questions about the background check process or information in this
guide, contact: [email protected]

Residential Child Care Employees or Foster and Adoptive Parents

and Household Members
An Out-of-State Criminal History Check is not required for people in these roles. No
further action is needed.

Wyoming

WY – ABUSE AND NEGLECT HISTORY CHECK

Wyoming has the same process for child care and foster and adoptive purposes through
an online portal. Contact the CBCU to start the background check process.

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Follow the steps below to request an Abuse and Neglect History Check from
Wyoming for Texas Child Care Regulation:

Initiate Request – Contact the CBCU to initiate the request

▪ Create an email with the Subject line “Abuse and Neglect History Check Needed
from Wyoming”
▪ Copy and paste the following text into the message and provide the following
information:
A WY Abuse and Neglect History Check is needed for the following person:

o Name:
o SSN:

▪ Send the email to: [email protected]

Submit the Request in the WY Portal

▪ Check your Inbox for a message from WY DFS Central Registry
▪ Copy the OTP number listed in the message
▪ Click on the link in the email to open the request form
▪ Enter the OTP number and click the Verify button
▪ Fill in the fields of the request form online with your personal information.
▪ Submit the request form for processing

Confirm Submission of Request to the CBCU

▪ Copy and paste the following text into an email with the Subject line “WY Abuse
and Neglect History Request Submitted” and provide the following information:
This message is to confirm that I have submitted the WY Abuse and Neglect
History request in the WY portal:

o Name:
o SSN:
o Date Submitted:

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▪ Send the email confirming that the Wyoming request has been submitted online
to: [email protected]

Note: Failing to notify the CBCU that you have submitted your background
check request to Wyoming may result in your background check being closed
due to non-compliance.

Wyoming sends the results to the CBCU by email within a couple of weeks.

Contact Information for Wyoming Abuse and Neglect History

Website: Wyoming Central Registry

Contact Information for the CBCU

If you have any questions about the background check process or information in this
guide, contact: [email protected]

WY – CRIMINAL HISTORY CHECK

Day Care Employees and Volunteers
The CBCU does not require a separate Criminal History Check from Wyoming due to this
state’s participation in the National Fingerprint File (NFF).
The CBCU automatically closes these background checks in our system so no
further action is required.

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Residential Child Care Employees or Foster and Adoptive Parents

and Household Members
An Out-of-State Criminal History Check is not required for people in these roles. No
further action is needed.

Fingerprinting Process for Out-of-State Checks

If you have lived in another state within the last five years, you may be required to
submit a copy of your fingerprints to that state as part of the Criminal History Check.
This is separate from the fingerprinting process for the Fingerprint Check
required by Texas. Your scanned fingerprints taken at IdentoGO for your Texas
Fingerprint Check cannot be used for an Out-of-State Criminal History Check.
Other states require you to submit your prints on a standard fingerprint card. You must:
▪ Contact local law enforcement or IdentoGO to schedule an appointment to be
fingerprinted on a standard fingerprint (FD-258) card as outlined below.
Note: Request multiple copies of your fingerprints, if possible, in case the other
state rejects your first set of prints. (Louisiana requires the submission of two
fingerprint cards each time).
▪ Enter your personal identifying information and signature on the FD-258 card.
▪ Send your fingerprint card and completed Criminal History Check request form
to the other state by mail.

LOCAL LAW ENFORCEMENT

Some local law enforcement agencies provide ink-and-roll fingerprinting services, often
at no cost. However, many law enforcement agencies have placed restrictions on
fingerprinting due to COVID-19. Contact your local police department and county
sheriff’s office and ask if they will fingerprint you. Explain that you must submit your
fingerprints on an FD-258 card to another state for the purpose of a background check.
If the law enforcement agency is able to fingerprint you but indicates they do not have
any FD-258 cards on file, send an email requesting fingerprint cards to:
[email protected]

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If none of the local law enforcement agencies provide fingerprinting services, schedule
an appointment with IdentoGO.

IDENTOGO
IdentoGO provides a service that digitally collects your fingerprints and prints them on a
standard fingerprint (FD-258) card. IdentoGO charges a fee for this process. Follow the
steps below to schedule a Fingerprint Card appointment:
1) Go to the IdentoGO Fingerprint Card webpage
2) Click on the Schedule Appointment button
3) Click on Schedule or Manage Appointment
4) Enter your personal identifying information to schedule an appointment
Note: You do not need a Service Code or UEID for this process.
5) Click on What do I need to bring to enrollment? to determine what forms of
identification you must take to your appointment

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