SAP S4HANA MM
GR/IR Account Maintenance
GR/IR Account Maintenance
The GR/IR clearing account is used for clearing GRs and invoices. In case of quantity differences
between GRs and IRs, some items remain open in the GR/IR clearing account. If further deliveries,
return deliveries, invoices, or credit memos do not clear a quantity difference for a purchase order
(PO) item, you must maintain the GR/IR clearing account for that item.
1. If the invoiced quantity is more than the delivered quantity, the system expects another GR.
2. If the invoiced quantity is less than the delivered quantity, the system expects another
invoice.
3. If the differences on the GR/IR clearing account are not cleared by a further GR or credit
memo, or by an invoice or return delivery, then the GR/IR clearing account must be
maintained manually.
4. For a material with moving average price (MAP), the offsetting posting to clear the GR/IR
clearing account is posted to the stock account. If the material stock is smaller than the
quantity to be cleared, the system only partially credits or debits the actual existing stock.
The remaining amount is posted to the price difference account.
5. For a material with a standard price, the system posts the offsetting posting to the price
difference account. For a PO item with an account assignment, the system posts the
offsetting posting to the consumption account.
Path;
Logistics → Materials Management → Logistics Invoice Verification → GR/IR Account
Maintenance → Maintain GR/IR Clearing Account (MR11)
Logistics → Materials Management → Logistics Invoice Verification → GR/IR Account
Maintenance → Display/Cancel Account Maintenance Document (MR11SHOW).
Created by Kunal Y. Khadke Pg. 1
Process;
Step 1
Scenario 1
PO No 820038 737 Qty.
GR No 5000004366 700 Qty.
IR No. 1400001334 737 Qty.
Scenario 2
PO No 820039 420 Qty.
GR No 5000004367 420 Qty.
IR No. 1400001332 400 Qty.
Created by Kunal Y. Khadke Pg. 2
Step 2
Using T-code MR11 we are going to do GR/IR account clearing.
Created by Kunal Y. Khadke Pg. 3
Step 3
Scenario 1
PO No 820038 737 Qty.
GR No 5000004366 700 Qty.
IR No. 1400001334 737 Qty.
For Vendor - 700236
Document created - 5800000092
Scenario 2
PO No 820039 420 Qty.
GR No 5000004367 420 Qty.
IR No. 1400001332 400 Qty.
For vendor - 700238
Document created - 5800000093
As we execute the T-code MR11 it shows list of balanced GR/IR account clearing documents.
1. Choose desire one
2. Click on post
As we click on post, it shows the document created for GR/IR account clearing.
Created by Kunal Y. Khadke Pg. 4
Step 4
Check the created document.
T-code; MR11SHOW - Display/Cancel Account Maintenance Document
1. Click in line item.
2. Go to PO by click on Purchase order
Scenario 1
Document No- 5800000092
Fiscal year - 2022 (as per your requirement)
As we can see here, system post a document for difference.
Created by Kunal Y. Khadke Pg. 5
Scenario 2
Document No- 5800000093
Fiscal year - 2022 (as per your requirement)
Created by Kunal Y. Khadke Pg. 6
Observation/ Conclusion
Now we are going to compare accounting documents created in this process
Scenario 1
Accounting documents create on good receipt
Accounting document create on Invoicing
Accounting document create on GR/IR account clearing.
Created by Kunal Y. Khadke Pg. 7
Scenario 2
Accounting document create on good receipt
Accounting document create on Invoicing
Accounting document create on GR/IR account clearing.
Created by Kunal Y. Khadke Pg. 8
