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Computer MS Excel and PPT Shortcut Keys

The document provides a comprehensive list of shortcut keys for MS PowerPoint and MS Excel, aimed at enhancing productivity. It includes basic functions such as creating, saving, and formatting presentations and workbooks, along with common keyboard shortcuts. Additionally, it features a section with multiple-choice questions to test knowledge of the applications and their functionalities.

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Tooba Mahesar
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109 views30 pages

Computer MS Excel and PPT Shortcut Keys

The document provides a comprehensive list of shortcut keys for MS PowerPoint and MS Excel, aimed at enhancing productivity. It includes basic functions such as creating, saving, and formatting presentations and workbooks, along with common keyboard shortcuts. Additionally, it features a section with multiple-choice questions to test knowledge of the applications and their functionalities.

Uploaded by

Tooba Mahesar
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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FIA OFFICIAL Syllabus

Computer
MS Excel & MS Power
Point
(Shortcut Keys)
MS Power Point Shortcut Keys
• Basic PowerPoint shortcut keys
Ctrl+O F7 Ctrl+Tab Ctrl+E
Open an Existing Check for Spellings Switch between Centralize the
Presentation Open Presentations Paragraph
Document Ctrl+X
Cut the Selected Ctrl+E
text Centralize the
Ctrl+N
Paragraph
Create a New
Presentation Ctrl+C
Copy the Text Ctrl+J
Document Justify the Text
Ctrl+S Ctrl+M
Create a New Slide Ctrl+L
Save Presentation
Left Align the
F5 Paragraph
Ctrl+Z
Undo an Action Play the Ctrl+R
Presentation from Right Align the
Ctrl+Y Start Paragraph
Redo an Action
Ctrl+F12 Ctrl+K
Print Preview View Insert a Hyperlink
MS EXCEL Shortcut Keys

• 1. Ctrl + N: To create a new workbook.


2. Ctrl + O: To open a saved workbook.
3. Ctrl + S: To save a workbook.
4. Ctrl + A: To select all the contents in a workbook.
5. Ctrl + B: To turn highlighted cells bold.
6. Ctrl + C: To copy cells that are highlighted.
7. Ctrl + D: To fill the selected cell with the content of the cell right above.
8. Ctrl + F: To search for anything in a workbook.
9. Ctrl + G: To jump to a certain area with a single command.
10. Ctrl + H: To find and replace cell contents.
11. Ctrl + I: To italicize cell contents.
12. Ctrl + K: To insert a hyperlink in a cell.
13. Ctrl + L: To open the create table dialog box.
14. Ctrl + P: To print a workbook.
15. Ctrl + R: To fill the selected cell with the content of the cell on the left.
MS EXCEL Shortcut Keys
• Ctrl + W: To close your current workbook.
• Ctrl + 1: To format the cell contents.
• Ctrl + 5: To put a strikethrough in a cell.
• Ctrl + 8: To show the outline symbols.
• Ctrl + 9: To hide a row.
• Ctrl + 0: To hide a column.
• Ctrl + Shift + : ( To enter the current time in a cell.)
• Ctrl + ; (To enter the current date in a cell.)
• F9: To calculate workbooks.
• Esc To cancel an entry.
• F2: To edit a cell.
MS EXCEL Shortcut Keys
• Tab: Move to the next cell.
• Ctrl + Spacebar: To select an entire column.
• Ctrl + 0: To hide a column.
• Ctrl + 9: To hide a row.
• Ctrl + U: To underline highlighted cells.
Most Important and Repeated
Questions on Power Point and Excel
Short Cut Keys
_____ is a presentation program.?
• (A) U-torrent
• (B) Mozilla Firefox
• (C) MS PowerPoint
• (D) Slide Panel
Which is not the valid edition of MS
PowerPoint?
• (A) MS PowerPoint 2003
• (B) MS PowerPoint 2007
• (C) MS PowerPoint 2010
• (D) MS PowerPoint 1920
Times new Roman, Cambria, Arial are
the example of _____
• (A) Font face
• (B) Clipart
• (C) SmartArt
• (D) Themes
What is the default PowerPoint standard
layout?
• (A) Blank
• (B) Title slide
• (C) Title only
• (D) Comparison
To center the selected text, the shortcut
key is _____
• (A) Ctrl+ C
• (B) Ctrl+ E
• (C) Ctrl+ O
• (D) Ctrl+ U
Which type of view is not present in MS
PowerPoint?
• (A) Extreme animation
• (B) Slide show
• (C) Slide sorter
• (D) Normal
Which key helps to move to the
beginning of a line?
• (A) Page Up
• (B) Page Down
• (C) Home
• (D) Insert
Which of these key are used in ms excel
to insert current time In workbook.?
• A. Ctrl + Shift + ;
B. Ctrl+!
C. Ctrl+*
D. None of these
Getting data from a cell located In a
different sheet is called ___________?
• A. Accessing
B. Referencing
C. Updating
D. Functioning
In Ms Excel Ready made templates are
available under _______ tab ?
• A. File
B. Insert
C. Design
D. None of Above
You can edit existing Excel data by
pressing the:________ key?
• A. F1 Key
B. F2 Key
C. F3 Key
D. F4 Key
When you insert an Excel file into a
word document, the data are?
• A. Hyperlinked
B. placed in a word table
C. linked
D. embedded
Microsoft Office Suite spreadsheet
program is _________?
• A. None of these
B. Microsoft Word
C. Microsoft Excel
D. Microsoft PowerPoint
Move to Next Sheet in Ms Excel?
• A. Ctrl + Page Down
B. Shift + Page Down
C. Page Down
D. None of these
Move to next cell in row in Ms Excel?
• A. Tab
B. Shift
C. Space
D. None of these
Which key is used for help in Ms Excel?
• A. F1
B. F2
C. F3
D. None of these
Which one is example of spreadsheet
software?
• A. MS WORD
B. MS EXCEL
C. MS POWERPOINT
D. None of these
With which of the following all
formulas in excel starts ?
• A. /
B. *
C. $
D. =
How many rows are in one Microsoft
Excel sheet?
• A. 65,536
B. 16,384
C. 1,048,576
D. None of Above
•
How many columns are in one
Microsoft Excel sheet?
• A. 65,536
B. 16,384
C. 1,048,576
D. None of Above
In a computer spreadsheet rows are
labeled ________ ?
• A. by letters
B. by numbers
C. by cell references
D. by symbol
Basic unit of a computer worksheet in which you
enter text and numbers is known as __________ ?
• A. workbook
B. column
C. row
D. cell
Computer spreadsheet cell that is
highlighted with a heavy border is a
_________ ?
• A. Active cell
B. Cell containing a formula
C. Locked cell
D. Cell
In a computer spreadsheet, cell range A3
through G3 should be keyed in as _________ ?
• A. A3-G3
B. A3:G3
C. A3?.G3
D. A3 to G3

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