Interview Call Letter - Format, Meaning, Tips,

and Examples
An interview call letter is an official letter sent to a candidate by an employer or
corporation asking him or her to an interview. This letter is sent to an applicant that has
been shortlisted for a one-on-one interview. The applicant must bring along this letter
on the day of the interview. It acts as an interview pass for them.

So, in this blog, we will discuss what is a Job Interview Call Letter, How to write one, the
importance of the letter of Interview, the format, and examples.

Let’s get started!!

What is an Interview Call Letter?

When a company has a lot of job opportunities, it usually starts by holding interviews to
find people who are qualified for the job. The individual is sent an interview letter
inviting him or her to a job interview. Because this interview letter is the primary means
of communication for the organization, it should be written with care.

This letter is likely known as a call letter. After an applicant submits a resume, a
corporate HR professional checks the individual to see if they meet the organization's
employment requirements. The business will provide a job interview letter if they find
the candidate profile appropriate or suitable for the necessary employment position.

Employers are more likely to send an interview email these days because it reaches the
candidate faster and allows them to respond quickly. The date, time, and place of the
interview will be included in the interview invitation email, just as they would be in a
traditional interview invitation letter.

Mention the documents the candidate is required to bring and the person who will be
conducting the interview when creating an Interview call email to schedule an
interview. A request for an acknowledgment of receipt of the invitation and
confirmation of the candidate's availability for the interview will always be included in
both an interview call letter and an email invitation.

How to Write an Interview Invitation Letter?

Here are some formatting recommendations to keep in mind when writing an interview
call letter:

- The job interview's time, date, and location

- The job description for the post for which the interview is being held must be included
in the interview call letter.
- Candidates must be supplied with contact information and an email address so that
they can reach you if they have any problems.
- It contains information on what documents are required for the job interview.

How Do I Schedule an Interview Via Email?

- In the subject line, specify the name of the company.

- Demonstrate a passion for the candidate you'll be interviewing.
- Include important details such as the names of the interviewers and the location of the
interview or meeting platform.
- To book the interview, provide a range of dates and times.
- Mention your contact details in your signature.

Interview Call Letter Format

[Name of the Employee]

[Address]

Re: Interview for Office Manager Position at eCompany

Dear [Employee Name],

Thank you for your application for the [Job Title] position at [Company Name]. We
were impressed by your background. Your qualifications make you an excellent
candidate for this role. I would like to invite you to a face-to-face interview at our
office.

During the interview, you will have the chance to learn more about the role and
develop a deeper understanding of our company’s objectives. On our end, we want to
understand your career goals and professional experience more so.

Our office is located at [Office Address]. Please bring [mention the required
documents] to the interview. Our company dress code is [mention the dress code].
During the interview, you will speak to the following people:
[Mention names of the interviewers].

The interview will last roughly [duration], so please plan accordingly. To make the
meeting time as convenient for you as possible, please choose from one of the
following start times:
[Mention at least 3 different dates and times to choose from].

Please respond no later than [mention the deadline] with your availability. If you have
any questions before the interview, please contact me at [your phone number and
email]. I look forward to meeting you.

Sincerely,

Your Name
Designation

Interview Call Letter Example

Jim Saunders
Sacramento, CA 95814
Re: Interview for Office Manager Position at eCompany

Dear Jim,
Thank you for your application for the Office Manager position at eCompany. We were
impressed by your background. Your qualifications make you an excellent candidate
for this role. I would like to invite you to a face-to-face interview at our office.

During the interview, you will have the chance to learn more about the role and to
develop a deeper understanding of our company’s objectives. On our end, we want to
understand your career goals and professional experience more so.

Our office is located at 101 Jones Street, Sacramento on the 5th floor. Please bring at
least two letters of recommendation and three copies of your resume to the
interview. Our company dress code is business casual, so there is no need to wear a
suit.

During the interview, you will speak to the following people:

Jennifer Smith - Executive Assistant, Annabelle Sailer - Executive Assistant, James F.
LaBelle - President & CEO

The interview will last roughly one hour, so please plan accordingly. To make the
meeting time as convenient for you as possible, please choose from one of the
following start times:
• Monday, Jan, 4th at 10 a.m.
• Monday, Jan. 4th at 3:30 p.m.
• Thursday, Jan. 7th at 11 a.m.

Please respond no later than Friday with your availability. If you have any questions
before the interview, please contact me at 555.5555. I look forward to meeting you.

Sincerely,

Jessica Lapin
VP of Human Resources
Interview Invitation Email Format

Subject Line: [COMPANY NAME]: Invitation to Interview

Dear [FIRST NAME],

Thank you for your application to the [JOB TITLE] role at [COMPANY NAME].

We would like to invite you to interview for the role with [INTERVIEWER],
[INTERVIEWER JOB TITLE]. The interview will last [LENGTH OF INTERVIEW] in total.

Please reply to this email directly with your availability during the following date and
time options:

[DAY, DATE – TIME, TIME ZONE]

[DAY, DATE – TIME, TIME ZONE]

[DAY, DATE – TIME, TIME ZONE]

We look forward to speaking with you.

Sincerely,

[YOUR NAME]

[YOUR EMAIL SIGNATURE]

Interview Invitation Email Example

Subject Line: eCompany Pvt. Ltd.: Invitation to Interview

Dear Jim,
 Thank you for your application for the Office Manager role at eCompany Pvt. Ltd.

We would like to invite you to interview for the role with Jennifer Smith, Executive
Assistant. The interview will last for one hour in total.

Please reply to this email directly with your availability during the following date and
time options:

• Monday, Jan, 4th at 10 a.m.

• Monday, Jan. 4th at 3:30 p.m.
• Thursday, Jan. 7th at 11 a.m.
We look forward to speaking with you.

Sincerely,

Jessica Lapin

VP of Human Resources

Wrapping Up

Remember to thoroughly customize and proofread these email templates. In most

circumstances, an interview invitation email is your first official point of contact with the
applicants, therefore it's critical to make a good first impression; typos or placeholder
text appear unprofessional. Keep in mind that any candidates to whom you don't extend
an offer can be added to your talent community, which will help you establish a talent
pipeline for future openings.

Repeatedly writing the same letters for different candidates can be boring and therefore
typos may happen. To avoid these small mistakes, join hands with Ultimate Business
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Meta Description - Interview Call Letters are the very first point of communication with
the job applicants. Therefore, they should be accurate. Click here to download the best
Interview Call Letter Format.

Format 1

From,

Company Name
Company Address

[Date]

To,

[Candidate Name]
[Candidate Address]

Subject: Invitation to Interview

Dear Parul,
This has the position of your application, representing an interest in looking for
employment as [Job Role] with our company. We thank you for the same. We have
gone through your application and would like to encourage you to interview with our
company as soon as feasible.

We are very overwhelmed with your application and would like you to interview with
us on the [Date of an interview scheduled] at [Time] AM/PM. The interview will
proceed for [duration - minutes/hours]. Please bring all the required documentation
along with your application.

If you face any difficulties scheduling an interview, feel free to get in touch with me via
email [email address] or call on [phone number].

Regards,

[Your Name]
[Your Designation]

Format 2

Date

To,
[Name of the Candidate]
[Address Line 1]
[Address Line 2]

Sub: Invitation for Interview

Dear [Candidate’s Name],

I am writing to you on receipt of your recent application for the opening of [Job Title]
we have [mention the place where you posted the job vacancy, for eg., advertised in
the local job pages]. I am pleased to inform you that we would like to arrange an
interview to discuss the opportunity further.

Your resume is very impressive, and you have a very educational background, and as
you have worked for the same domain in the previous company. I feel that this
opening would be suited to an individual like you.

Please report to [Interviewer’s Name] on [Date] at [Time].

Looking forward to meeting you and discussing further possibilities at Organization

[Company Name].

Best wishes,
[Your Name]
[Designation]

Format 3

[Date]

[Name of the candidate]

[Address]

Dear Mr./Ms. [Name of the Applicant],

This is in reference to your application regarding your interest for employment with
our company. We highly appreciate your initiative.

Hence, we would like to meet you personally for a discussion on [date and time] at
[venue]. We hope the time and venue is suitable for you. But in case, if you are not,
we request you to get in touch with [the person in charge] and inform the date and
time according to your convenience.

The company shall fully reimburse your expenses for this meeting. You will be entitled
to [mention traveling source for eg., 2nd class A.C. to and fro train fare / Y class
airfare].

We have also enclosed the company application form and request you to fill it up and
bring it along. The form will facilitate the interview process.

We request you to confirm to us your availability for this meeting either by fax [fax
number], email [email], or via phone [phone number]. Kindly ask for Mr. [the person
in charge] who will be your coordinator through the whole process.

Looking forward to hearing from you soon,

Kind Regards,

[Name of the Manager]

[Designation]

[Company]