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Chapter+11+-+File+Management

The document covers file management concepts including the distinction between files and folders, generic file formats, and methods for reducing file sizes. It explains the importance of generic formats for cross-platform compatibility and details various file types and their uses. Additionally, it discusses data compression techniques, highlighting the differences between lossy and lossless compression methods.

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Jia-Yi n Jia-Wern Ho
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12 views

Chapter+11+-+File+Management

The document covers file management concepts including the distinction between files and folders, generic file formats, and methods for reducing file sizes. It explains the importance of generic formats for cross-platform compatibility and details various file types and their uses. Additionally, it discusses data compression techniques, highlighting the differences between lossy and lossless compression methods.

Uploaded by

Jia-Yi n Jia-Wern Ho
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
You are on page 1/ 8

FILE

MANAGEMENT

CHAPTER 11
IGCSE ICT
Chapter 11:
• Generic File Format
• Reducing File Sizes for Storage and Transmission
Chapter 13:
• Understanding Document Layout LEARNING
• Header and Footer OBJECTIVES
Chapter 14:
• House Style
• Fonts and Formatting Tools
FILE
MANAGEMENT
CHAPTER 11
FILE VS FOLDER

• File: a collection or set of • Folder: a container used to hold


interconnected data and files and subfolders.
information
GENERIC FILE FORMAT
• Generic file formats allows you to save
files so that they can be opened on any
platform.
• The files may not contain all of the
formatting that can be saved in a
package-specific format.
• Using generic formats allows files
created on a PC to be read/imported on
an Apple Mac and vice versa.
• Some file types are not generic, for
example .accdb (Access databases).
GENERIC FILE FORMAT
6

FILE
TYPE
• Attached to an HTML document
.css Cascading Stylesheet
• Used to determine presentation and styling such as colours, fonts, layout, and positioning
Comma separated • A plain text file format used for storing data in a structured manner
.csv
value • Easy to import and export data between different applications and platforms
Graphics Interchange • Used for short, animated images and simple graphics
.gif
Format • Use a lossless compression algorithm
• Uses the lossy compression method
.jpg Joint Picture Group
• JPEG files are commonly used for storing and transmitting digital photographs
• Rendered by web browsers, allowing users to view and interact with web pages
.htm Hypertext Markup
• Contain text-based code that defines the structure, layout, and content of a webpage
• A file format used for storing formatted text documents that can contain different text
.rtf Rich Text Format
styles, fonts, colours, and other basic formatting elements
• Contains only human-readable text without any additional formatting or styling
.txt Text File
• Can be opened and edited using a word processor or basic text editor
• A container used for compression
.zip Zipped File
• Allows multiple files and folders to be compressed into a single, smaller-sized archive
7

REDUCE FILE SIZES


Why?
• Files that are smaller in size upload and download faster
than larger ones and thus are better for transferring data.

• There are two types of data compression: lossless (a


method of compressing a file where no data is discarded)
and lossy (a method of compressing data where some
data is discarded). Each methods reduces the number of
pieces of data in a file.
8

TYPES OF COMPRESSIONS
LOSSY COMPRESSION LOSSLESS COMPRESSION

• Works by permanently deleting some of • It reduces files with no loss of


the data in the file information during the process.
• The original image can never be • This enables the original file to be
reconstituted when it is decompressed. recreated exactly when uncompressed
• It cannot be used for text files or because nothing is lost.
program files because a document with • It works by finding repeated data in a file
lots of missing words would be (redundant data) and only saves the data
unreadable. once and keeps an index of where it
• During the compression, the program should be included.
analyses the image and finds areas where • Mainly used for documents, text and
there are only slight differences that we numerical data where it is essential not
might not be able to distinguish. to lose any information.
• ZIP and RAR compression uses lossless
compression.

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