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MS Project Sample

Microsoft Project (MSP) is a project management software developed by Microsoft that helps project managers plan, assign resources, track progress, and manage budgets. It includes features like Gantt charts, scheduling techniques (PERT, CPM), and resource allocation analysis. The software has evolved since its first release in 1984, with various enhancements and functionalities added over the years.

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48 views16 pages

MS Project Sample

Microsoft Project (MSP) is a project management software developed by Microsoft that helps project managers plan, assign resources, track progress, and manage budgets. It includes features like Gantt charts, scheduling techniques (PERT, CPM), and resource allocation analysis. The software has evolved since its first release in 1984, with various enhancements and functionalities added over the years.

Uploaded by

acurvz2005
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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Download as PDF, TXT or read online on Scribd
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The management of the projects

with MS Project

Author: AgimDerguti
6/6/2015 The management of the projects with MSP 1
What is Microsoft Project?
• Microsoft Project is a project management software program
developed and sold by Microsoft

• Designed to assist project managers in developing plans,


assigning resources to tasks, tracking progress, managing
budgets and analyzing workloads

• The application creates critical path schedules, and critical


chain which can be visualized in a Gantt chart

• Available currently in to editions, Standard and Professional

6/6/2015 The management of the projects with MSP 2


Short History of MSP
• The first version of Microsoft Project was released for DOS in
1984 by a company working for Microsoft

• Microsoft bought all rights to the software in 1985

• During 1980’s couple of versions for DOS were released

• The first Windows version in 1990

• During 1990’s there were also versions for Mac

• Subsequent versions – V3 (1992), V4 (1993), 1995,1998, 2000,


2002, 2003, 2007, 2010 and 2013

6/6/2015 The management of the projects with MSP 3


Microsoft Project Overview

• MS project is a project management software program

• MS project is developed and sold by Microsoft

• MS project requires software or hardware installations

6/6/2015 The management of the projects with MSP 4


The purpose of program MSP

• List each task necessary to complete a project in the order they should be
performed

• Assign start and finish dates to tasks or let the program set them for you
by specifying the duration of the task

• Display the tasks graphically over a time line to get an overall view of the
project

6/6/2015 The management of the projects with MSP 5


…
• Assign workers, contractors and their resources to tasks and print their
schedules

• Compute the hours and cost necessary to complete a task or the entire
project

• Monitor a project’s progress and compare it to your original estimate

• Analyze such items as cost, hours, slack time, resource allocation etc.
using tables and graphs

6/6/2015 The management of the projects with MSP 6


MSP Offers
• MSP enables you to stay informed and control:
– Project work
– Schedules
– Finances
• And to keep project teams aligned

6/6/2015 The management of the projects with MSP 7


Scheduling Techniques
– Mathematical Analysis
• Network Diagrams
– PERT
– CPM
– GERT
– Bar Charts
• Milestone Chart
• Gantt Chart

6/6/2015 The management of the projects with MSP 8


Mathematical Analysis
• PERT
– Program Evaluation and Review Technique
• CPM
– Critical Path Method
• Sometimes treated synonymously
• All are models using network diagrams

6/6/2015 The management of the projects with MSP 9


What is CPM?
The Critical Path Method or Critical Path Analysis, is a
mathematically based algorithm for scheduling a set of project
activities
-It is an important tool for effective project management
-Commonly used with all forms of projects, including construction, software
development, research projects, product development, engineering, and plant
maintenance, among others
- Any project with interdependent activities can apply this
method of scheduling

6/6/2015 The management of the projects with MSP 10


What is PERT?
Program (Project) Evaluation and Review Technique (PERT): is a project
management tool used to schedule, organize, and coordinate tasks within a
project. It is basically a method to analyze the tasks involved in completing a
given project, especially the time needed to complete each task, and to
identify the minimum time needed to complete the total project.

6/6/2015 The management of the projects with MSP 11


What is Gantt Chart?

• A GANTT chart is a type of bar chart that illustrates a project schedule.

• After the PERT/CPM analysis is completed, the following phase is to


construct the GANTT chart and then to re-allocate resources and re-schedule
if necessary.

• GANTT charts have become a common technique for representing the


phases and activities of a project work breakdown structure.

• It was introduced by Henry Gantt around 1910 – 1915.

6/6/2015 The management of the projects with MSP 12


Gantt Chart

6/6/2015 The management of the projects with MSP 13


Advantages and Disadvantages

• Advantages
-Simple
-Good visual communication to others
-Task durations can be compared easily
-Good for scheduling resources

• Disadvantages
-Dependencies are more difficult to visualise
-Minor changes in data can cause major changes in the
chart

6/6/2015 The management of the projects with MSP 14


Enhancements
• Microsoft Project’s capabilities were extended with the
introduction of:
– Microsoft Office Project Server
– Microsoft Project Web Access
• Also, newer versions provide for cross-functionality with
products like:
– PowerPoint
– Visio

6/6/2015 The management of the projects with MSP 15/15


Thank you
• Thank you for your participation.

• I am looking forward to your feedback and comments.

• My E-mail: [email protected]

Agim Derguti

6/6/2015 The management of the projects with MSP 16

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