HR Policy for United pvt ltd

Name: Rishav Kumar

Class: Pioneer
Rollno: 43
HR Policies

1. Recruitment and Hiring Policy

• Equal Opportunity Employment: Provide equal
opportunities to all candidates regardless of age,
gender, race, religion, disability, or sexual
orientation.
• Job Descriptions: Share detailed job
descriptions outlining roles, responsibilities, and
qualifications for each position.
• Structured Interviews: Conduct interviews with
standardized questions and scoring criteria to
ensure fairness.
• Background Checks: Verify candidates’
qualifications, experience, and references before
finalizing employment.

2. Code of Conduct
• Professionalism: Employees are expected to
maintain professionalism in communication,
behavior, and collaboration.
 • Respect and Inclusivity: Promote an
environment that respects diversity and
inclusion. Discrimination, harassment, and
bullying will not be tolerated.
• Confidentiality: Maintain the confidentiality of
sensitive company and client data.
• Zero Tolerance Policy: Prohibit workplace
misconduct, including harassment, substance
abuse, and unethical behavior.

3. Non-Discrimination Policy
• Commitment to Fair Treatment: The company is
committed to treating all employees equally,
regardless of race, color, religion, gender, age,
national origin, disability, marital status, or sexual
orientation.
• Reporting Mechanism: Employees can report
any instances of discrimination to HR without
fear of retaliation.
• Enforcement: Violations of this policy will result
in disciplinary actions, including termination of
employment.

4. Work Hours and Attendance Policy

 • Flexible Hours: Offer flexible working hours with
a mandatory core working period (e.g., 10 AM to 4
PM).
• Remote Work Options: Provide remote work
opportunities based on project requirements.
• Attendance Tracking: Use digital tools to
monitor attendance and ensure accountability.
• Leave Policy: Employees are entitled to annual
leave, sick leave, and parental leave as per
company guidelines.

5. Compensation and Benefits

• Competitive Salaries: Offer market-aligned
salary packages with opportunities for annual
reviews.
• Performance Bonuses: Reward outstanding
performance with bonuses and incentives.
• Health and Wellness Benefits: Provide health
insurance, mental health resources, and wellness
programs.
• Equity and Profit Sharing: Offer employee stock
options or profit-sharing programs for eligible
employees.
 6. Travel Policy
• Business Travel Approval: Employees must
obtain prior approval for all business travel.
• Expense Reimbursement: Reimburse travel
expenses, including transportation,
accommodation, and meals, in accordance with
the company's travel policy.
• Travel Safety: Employees are required to follow
safety guidelines while on business trips.
• Travel Advances: Provide travel advances for
pre-approved trips, if necessary.

6. Car Lease Policy

• Eligibility: Employees eligible for the car lease
policy will be informed during their tenure.
• Lease Terms: The company will provide financial
assistance for car leases based on the
employee's grade and role.
• Usage Guidelines: The leased car should
primarily be used for official purposes.
• Termination of Lease: In case of employment
termination, employees must settle lease-related
dues.
8. Performance Management
• Goal Setting: Define clear objectives for
employees and teams.
• Regular Reviews: Conduct quarterly
performance appraisals with constructive
feedback.
• Recognition and Rewards: Celebrate
achievements through awards, bonuses, or
public recognition.
• Career Development: Create personalized
career growth plans for employees, including
training and upskilling opportunities.

9. Learning and Development

• Training Programs: Organize technical
workshops, webinars, and seminars to enhance
skills.
• Educational Support: Reimburse fees for job-
relevant certifications, courses, or degrees.
• Innovation Initiatives: Encourage employees to
contribute to hackathons, R&D projects, or
knowledge-sharing sessions.
 10. Workplace Safety and Wellness
• Ergonomic Workspaces: Ensure workstations
are ergonomic and promote physical well-being.
• Mental Health Support: Provide access to
counseling services and wellness programs.
• Safety Standards: Comply with workplace
safety regulations, including fire drills and first-
aid training.

11. Remote Work and BYOD Policy

• Remote Work Guidelines: Clearly define
expectations for availability, task management,
and reporting.
• Data Security: Require the use of company-
approved tools and secure devices for work.
• IT Support: Provide remote IT assistance for
resolving technical issues.

12. Leave and Holiday Policy

• Annual Leave: Offer a minimum of 20 paid leave
days per year, excluding public holidays.
 • Sick Leave: Allow employees to take paid sick
leave without loss of pay.
• Parental Leave: Provide maternity, paternity, and
adoption leave in compliance with legal
requirements.

13. Sexual Harassment and Workplace Misconduct

Policy
• Zero Tolerance: Maintain a zero-tolerance
approach to sexual harassment and workplace
misconduct.
• Reporting Mechanisms: Establish a confidential
process for reporting incidents.
• Grievance Committee: Create a dedicated
committee to handle complaints promptly and fairly.
• Awareness Programs: Conduct regular workshops
to promote awareness and prevention.

14. Termination of Employment Policy

• Voluntary Resignation: Employees must provide a
written notice of resignation (e.g., 30 days).
• Termination Due to Performance: Employees will
receive performance improvement plans (PIPs)
before termination in most cases.
• Severance Pay: Provide severance pay as per
company guidelines and legal requirements.
• Final Settlement: Clear all dues, including pending
salaries, reimbursements, and benefits, within the
exit timeline.

15. Diversity, Equity, and Inclusion (DEI) Policy

• Inclusive Recruitment: Encourage applications
from diverse backgrounds.
• Awareness Training: Train employees on
unconscious bias and cultural sensitivity.
• Equity Initiatives: Regularly review pay scales and
promotions to ensure fairness.

16. IT and Data Security

• Device Usage: Mandate the use of secured devices
with approved antivirus software.
• Data Access Control: Grant access to sensitive
data based on job roles.
• Incident Reporting: Employees must report
security breaches immediately to the IT department.
• Cybersecurity Training: Offer training programs to
educate employees on phishing, malware, and safe
online practices.

17. Grievance Redressal

• Transparent Process: Employees can report
grievances without fear of retaliation.
• HR Support: Provide a designated HR
representative to address complaints.
• Prompt Resolution: Ensure all grievances are
resolved within a reasonable timeframe.

18. Environmental Sustainability

• Green Initiatives: Implement recycling programs
and encourage energy-saving practices.
• Remote Work Impact: Monitor and minimize the
carbon footprint of remote work setups.
• Community Outreach: Support employees’
participation in sustainability and ecofriendly
initiatives.