CORPORATE

SOCIAL
RESPONSIBILITY
POLICY- 2024

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 BANK OF BARODA
CORPORATE SOCIAL RESPONSIBILITY POLICY -2024
SR Con te nt
No Pa ge N os
1. Pr eam bl e 3
2. V isio n 3
3. Obj ect iv e 3
4. Backg r o un d 4- 6
5. P olic y St at e men t 6- 7
6. Re vi se d C S R P ol i c y 8
7. F oc u s Ar ea s 8
8 G uid elin es 9- 1 1
a . St r uct ur e
b . Bu dg et
c . C S R An n ual Act i on Pl an
d . Sc op e of act i vi t i es
e . E ligi b i l i t y cri t e ri on f or p art ne r
f . Pr oc es si n g of Pr op o s al s
g . E nd U se o f F un d
h . M on i t o ri n g
i . E val uat i on
9. Pilla r - I - B ar oda Sw ar oj gar V i ka s San st han (B SV S ) 12- 13
a . Ac t i vi t y
b . St r uct ur e
c . Bu dg et
d . Fin an ci al p ow e r o f s an ct ion
e . E n d U se o f F un d
f . M on i t o ri n g
g . E val uat i on
10 . Pilla r - I I - E l i gi b l e Ar ea s fo r D on at io ns 13- 16
a . St r uct ur e
b . Bu dg et
c . E ligi b i l i t y
d . Fin an ci al P ow er s f or San ct ion
e . Pr oc es si n g of Pr op o s al s
f . Ac c o u n t i n g p r oce d u re
g . E nd U se o f F un d
11 . An n ex - 1 E l i gi b l e Act i vi t i es fo r CS R D o na t ions a s s peci fie d in 17- 18
Sch ed ul e - V I I of C o m p an i e s Act 20 1 3
12 . An n ex - 2- Ch eck Li st f or P r oce s sing P r op o s als S eeki ng G rant / 19- 20
Don at ion s fr o m B an k
13 . An n ex - 3 : G u i del i n e s fo r C S R An n ual Act i o n Pl an 21

14 . An n ex 4 - P er fo rm an c e un d er C S R Ann u al Ac t i on Plan 22

15 . An n ex 5 - C h ap t e r of C om p l i anc e 23

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1. PREAMBLE:

Corporate social responsibility (CSR) is a self -regulating model that helps a

company be soci ally accountable to itself, its stakeholders, and the
public. By practicing corpor ate social responsibility, also called corporate
citizenship , companies can be conscious of the kind of impact they ar e
having on all aspects of society, including economic, soci al, and
environmental.

Bank of Baroda’s Corporate Social Responsibility Policy is founded on the

premise that business owes its existence to the society. The Policy builds on
the legacy and tradition of 11 6 years of glorious service to the nation
wherein the Bank has endeavored to practice sustainable development and
Corporate Social Responsibility through meticulous pl anning and effective
designing of policy frameworks and delivery of innovative services. This policy
will be the guiding light for exerting concerted efforts to make significant
positive impact and influence its employees and partners in fostering a sense
of social commitment for the different stakeholders. The Bank will strive to
make meaningful contribution to the socio -economic development of the
country b y encour aging gainful activities in the realm of education, health,
human welfare and other social activities which are mainly linked to rural
masses such as imparting training to unemployed youth and knowledge
dissemination and promoting financial literacy.

The Companies Act. 2013 has brought the idea of corporate Social
Responsibility to the forefront by mandating companies to set aside 2% of
their net profits sol ely for social activities. They also framed the definition of
CSR and guidelines of CSR spend. Banks, however is required to spend upto
1% of i ts profits on CSR as per RBI regulations.

2. VISION:
To promote sustainable and inclusive development as a responsible
corporate citizen.

3. OBJECTIVE:
To explicitly enunciate the unflinching c ommitment to sustainable
development and corporate social responsibility. As a responsible corporate
citizen, the Bank s tr ives to contribute to the welfare of the society from where
it derives its strength, apart from ensuring adherence to the mandator y
targets fixed by GoI/ RBI . The objective of the policy is to lay down the broad
strategy which dri ves the Bank in striking a balance between its internal
(employees, shareholders, investors) and external (institutions of public
governance, community members, civil society groups, other enterprises)
stakeholders.

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4. BACKGROUND:
In I ndia government remains committed to sustainable growth and human
development and also requires care for environment.
Bank of Baroda has always proactively participated in the development
initiatives of the Government. The evolution of the Bank’s CSR policy has
been in sync with the mandate from the government and regulators.

4.1 Reserve Bank of I ndia, vide their circular no. DBOD

DI R.BC.50/13.01.01/2005 -06 dated 21.12.2005, co mmunicated that policy
related to donations given by Banks to various entities may be formulated b y
the Bank's Board of Directors. Accordingly our ‘Bank’s "Donation Policy’ was
approved by the Board on 24.05.2006 keeping in the following RBI guidelines:

i. The profit making Banks may make donations during a financial year up -
to one per cent of their net profit in the previous year. Banks can also
create funds for specific purposes to encourage research and
development in fields related to Banking. The Board of the Banks may
determine the amount of contribution to be made to such funds. The
contribution made to such funds in a year will be reckoned for
computation of the one percent ceiling.

ii. The donations for the research and development funds should normally
be made for setting up professi onal chairs, granting fellowships,
scholarships for studies and research at universities and approved
institutions and for commissioning special projects for analysis and
research in areas pertaining to banking, finance, sta tistics,
management, economics etc .

iii. The donations to Prime Minister's National Relief Fund and

subscriptions/contributions to professional bodies / institutions related
to banking industr y like I ndian Banks' Association, Nati onal I nstitute of
Bank Management, I ndian I nstitute of Banking and Finance, I nstitute of
Banking Personnel Selection and Foreign Exchange Deal ers' Association
of I ndia may be excluded from the one percent limit.

iv. Loss-making banks were allowed to donate a maximum of Rs.5/ - lacs in a

financial year including donations to exempted entities / funds indicated
in Para (iii) above.
v. Unutilized portion of the limit of one percent should not be carried
forward to the next year .
vi. The banks may continue to submit annual review of donations to their
Boards of Directors.

4.2 As per clause (f) of sub regulation (2) of regulation 34 of Listing

Regulations, the annual report shall contain a business responsibility
report (BRR) describing the initiatives taken by the listed entity from an
environmental, social and governance perspective, in the format as
specified by the Board. Accordingly, listed entities shall be guided by
the format as per Annexure I .

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 Business Responsib ility Report (BRR): Bank will publish the details of CSR
activities in BRR report every year as per circular no
CI R/CFD/CMD/10/2015 issued by SEBI as given below

FINANCIAL DETAILS OF THE COMPANY

1. Paid up Capital (I NR)
2. Total Tur nover (I NR)
3. Total profit after taxes (I NR)
4. Total Spending on Corporate Social Responsibi lity (CSR) as
percentage of profit after tax (%)
5. List of activities in which expendi ture in 4 above has been incurred: -

4.3 Looking to the fast changing scenario in the area of Corporate Social
Responsibility (CSR) in the country and to align the Bank 's policy with the
prevailing circumstances, the Bank envisaged an "I ntegrated Approach
Towards Corporate Social Responsibility" which was adopted by the
Board on 05-04-2013.

4.4 The provisions of Companies Ac t 2013 were amended in 2014 to make

CSR spending mandatory for Corporates and Companies. However,
Public Sector Banks are not registered under the Companies Act, the
provisions of Sec. 135 of Companies Act, 2013 on CSR are not applicable
for the Bank.

4.5 The donation/CSR activity is to be unde rtaken by the Bank as a pro -

active and voluntary step for development of the well -being of less
fortunate/under -privileged members of the society, keeping in view the
philosophy of giving back to the society.

4.6 In adherence to guidelines from various Govern ment Agencies, the Bank
initially adopted the 'Bank of Baroda Sustainable Development &
Corporate Social Responsibility Policy' on 10 -06-2014. Subsequently, this
policy underwent a comprehensive review by the Board on 20.07.2015,
leading to the for mulation of a new policy named the 'Bank of Baroda
Corporate Social Responsibility Policy.'

4.7 Recognizing the evolving landscape, the Steering Committee of the

Board on Financial I nclusion and CSR, in its meeting dated 19.07.2016,
emphasized the need to revise the p olicy with a focus on Corporate
Social Responsibility, Baroda Swarojgar Vikash Sansthan & Donations , and
Steering Committee of the Board on Agri, FI , and CSR. This resulted in the
approval of the "Bank of Baroda Sustainable Development & Corporate
Social Responsibility Policy -2016" by the Board on 11.11.2016. The policy
was subsequently reviewed by the Board on 29.06.2017 and remained
valid until 31.03.2018.

4.8 The Steering Committee, on 13.03.2018 (agenda no -8), renewed the

policy with certain modifications, naming it "Sustainabl e Development &
Corporate Social Responsibility Policy - 2018," effective until 31.03.2019.

4.9 Another renewal took place on 13.03.2019 (agenda no -6), resulting in the
approval of the "Corporate Social Responsibility Policy -2019," extendin g
its validity until 31.03.2020.

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 4.10 Subsequently, the Steering Committee, on 27.02.2020 (agenda no -9),
renewed the policy with a few modifications, designating it as the
"Corporate Social Responsibility Policy -2020," effective until 31.03.2021.
This CSR polic y received approval from the Board in its meeting on
23.03.2020.

4.11 The Steering Committee, on 25.03.2021 (agenda no -5), further renewed

the policy with certain modifications, and it was approved as the
"Corporate Social Responsibility Policy - 2021," valid unt il 31.03.204.

4.12 In the Board Strategy meet held on 13th and 14th Jul y 2022, New CSR
approach and framework i .e. from “grant mode” approach to a mission -
based program” approach was discussed and the Board had approved
for the following.

 Putting an implementa tion program for setting up CSR

Foundation.
 Carving out a CSR & Sustainability Committee of Board from the
existing Steering Committee of the Board on Agriculture, FI & CSR
to focus on CSR and ESG Agenda.
 Finalization of CSR Focus Themes which can be run on a multi -
year mission mode.

4.13 In view of the above, Board of Di rectors in its meeting dated 28th
December,2022 accorded approval for constitution of ‘CSR and
Sustainability Committee’ of the Board

5. POLICY STATEMENT:
Bank of Baroda believes that Corporat e Social Responsibility (CSR) extends
beyond the ambit of business and should focus on a broad portfolio of
resources viz, human, physical, environmental and soci al. Bank already has
set up Baroda Swarojgar Vikas Sansthan (BSVS) Trust (established on 19 t h
December 2003 as a society registered under Societies Registration Act, 1860
and also under Public Trust Act 1950) in addition to having internal
departments , managerial and administrative wings, committees etc . to cater
to issues pertaining to CSR.

Going for ward, the following elements will underpin the essential features of
the CSR initiatives of the Bank

i. In accordance with the broad scope of activities permitted under Schedule VII of
the Companies Act, 2013, the Bank will undertake CSR activities as approved
by CSR and Sustainability Committee of the Board . The implementation of
CSR activities will be undertaken either through the BSVS Trust or such
other organizations as approved by the CSR & Sustainability Committee of
the Board

ii. Bank shall fund activities of the BSVS Trust through donations, grants , aids,
subsidies, contributions etc. I n case of BSVS Trust, if donation or grant is
not available for meeting the recurring and capital expenditure, Bank will
make available the fund to the Trust from its profit and loss account.
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iii. Bank shall fund CSR activities through Specialised institutions which are
recognized as charitable institutions under section 12A of the I ncome Tax
Act, 1961, and which may be registered as non -profit institutions under
the Societies Registration Ac t, 1860 and its state level derivative law; or
under the I ndian Trusts Act, 1882; or under Section 8 (earlier section 25) of
the I ndian Companies Act, 2013.subject to norms and policies of the Bank
from time to time.

iv. Bank shall endeavor to provide managerial and administrative support in

the form of deputi ng staff, nominate staff as ex -officio members of the
committee as observers on the Boards of the grantee
Societies/Trusts/Charitable Companies, and arrange nec essary training for
its staff members to carry out developmental works.

v. Bank shall endeavor to provide functional autonomy and encourage

decentralized decision making in its sponsored institutions, organizations,
committees etc. to further the cause of CSR.

vi. Bank shall make all effo rts to adopt systematic mechanisms to plan,
devise, execute, fund and moni tor the CSR initiatives and need based
decision may be taken for impact study.

vii. Bank shall strive to institute necessary awards/recognition to motivate its

staff, general public and external agencies to contribute in development
activities.

viii. Bank at its sole dis cretion, may allow jointly sponsored centers to accept
grants, subsidies, donations, aids in any form of assets that will assist the
centers to carry out the defined objectives .

ix. Bank shall adop t a policy to safeguard the assets and properties of its
and/or jointly formed centers and shall not allow the c enters to alienate,
sell, transfer any of its properties. However, the Bank reserves the
prerogative of transferring such asse ts to the like -minded agencies in
course of time at its sole discretion. The Bank also reserves the right to
take over the ownership/physical possession of assets i n the interest of
protecting the property from misuse. The sponsored centers shall
generally be barred from raising loans and advances without the specific
consent of the bank.

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 In keeping with the above guidelines, the Bank will carry out our CSR activities
as under:

(A).Baroda Swarojgar Vika s Sansthan Trust (BSVS Trust) - Pillar-I, as detailed in

this policy.

(B). Donations for undertaking activities -Pillar-II listed in Annexure -1, to non-
profit societies/trus ts/companies which have been subjected to due scrutiny
as per Annexure -2.

6. REVISED CSR POLICY:

This Policy shall be effective fr om April 1st, 2024, and shall be valid for
a duration of three years or until renewal, whichever occurs earlier.
The CSR & Sustainability Committee of the Board wi ll review the policy
and suggest any necessary modifications or amendments for approval
by the Board. I n instances where the policy cannot be reviewed by
the due date, the CSR & Sustainability Committee of the Board or MD
& CEO may extend the policy's validity for a maximum of six months
from the review deadline.

In case of any ambiguity/contradi ction/clarification with regard to this

Policy, the CSR & Sustainability Committee of the Board shall be the final
deciding authority. All expendi ture concerning donation, CSR
programs/activities will be diligently documented in the CSR Department.
The power of deviating from this Policy is vested with the CSR &
Sustainability Committee of Board .

7. FOCUS AREAS:

Though the Bank is open to interventions in the Sustainable Development &

CSR in a multitude of areas , it will focus on the following three areas -

i. Promoting Employment Enhancing Skill Training Programs, with focus on

youth

ii. Improving Financial Literacy, including digital literacy, particularly for

women

iii. Enhancing incomes of the disadvantaged groups, particularly farmers,

workers etc .

iv. Any other activ ities falling within the broad scope of Schedule VII of the
Companies Ac t.2013 and identified by CSR & Sustainability C ommittee of
the Board.

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8. GUIDELINES:

a. STRUCTURE

There shall be a Committee i .e . CSR & Sustainability Committee of t he Board

to oversee a ll activities under this Policy. This committee shall institute a
transparent monitoring mechanism for implementation of CSR projects or
programs or activities undertaken by the bank.

Composition of the CSR & Sustainability Committee of the Board: I t shall be

headed by the Chairman of the Bank. The regular members of the
committee shall be Managing Director & CEO, All Executive Directors and
Two Non-Executive Directors .

Head (CSR) shall act as the Nodal Officer and the CSR & Sustainability
Committee of the Board can co-opt other members with suitable expertise
as it deems fi t fr om time to time.

Quorum: The quorum for the meetings will be minimum of four members
including at least one Non -Executive Director .

Meetings: The CSR & Sustainability Committee of the Board shall meet as and
when required, but at least once in each quarter and the Board
Secretariat/CSR Department is tasked with organizi ng the committee
meetings on a quar terly basis .

Minutes: The minutes of the CSR & Sustainability Committee meetings will be
placed before the Board for informati on and review.

b. BUDGET:

As per Reser ve Bank of I ndia directives, vide its communication No.

237/2205-06 DBOD.No.Dir.BC -50/13.01.01/2005 -06 dated 21st December,
2005:

Bank may make Donations during a financial year aggregating upto one
percent of published profits of the Bank for the previous year. I n case of loss,
the Bank can spend up to Rs .5.00 lac per annum.

The contributions made by Bank to Prime Mi nister’s Relief Fund a nd

subscriptions to Professional Bodies/I nstitutions like I ndian Bank’s Association,
National I nstitute of Bank Management, I ndian Institute of Banking and
Finance, I nstitute of Banking Personnel Selection and Foreign Exchange
Dealer Association of I ndia a re exempted from the above ceiling.

The unutilized portion of the limit of one percent will not be carried forward
to the next year.

In view of the afor esaid RBI guidelines, we suggest that Annual Budget for
Donation/ CSR be limited upto 1 % of published net profits of the Bank for
the previous year or upto Rs .5.00 lacs per annum in case of loss.
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c. CSR ANNUAL ACTION PLAN:
The CSR Department shall prepare a CSR Annual Ac tion Plan (CSR - AAP) as
per guidelines in Annexure 3, every year by the e nd of June Quarter, once
the profit for the p revious year is declared and get it approved before 30th
June by the CSR and Sustainability Committee of the Board. The Committee
would review the proposed CSR - AAP, suggest any modifi cations therein and
advise the Board for approval for the expenditure during the ongoing
financial year.

d. SCOPE OF ACTIVITIES

The CSR and Sustainability Committee will approve activities to be

undertaken under CSR activities, partially or fully, through BSVS Trust or any
other regi stered trust or society or company.

The Bank may also collaborate with other banks or companies for
undertaking projects or programmes under CSR activities.

Scope of interventions and expected outputs and outcomes shall be clearly

defined for each p rogr amme with clearly defined timelines.

e. ELIGIBILITY CRITERION FOR PARTNER

The Bank can partner with registered Trust/Society/Company for undertaking

CSR activities who meet the following minimum eligibility criteria:

 Should be registered as a non -profit institutions under Society Registration

Act/ I ndian Trust Act/ Companies Act (Sec 8/ earlier Sec . 25).

 Should not have any political or religious affiliations.

 Should have been registered for a minimum 3 years as Trust/

Society/company and should have 3 y ears of active programme
experience.

 Overhead costs of the Trust/company/ Society partner should be less than

20% i .e. at least 80% of the resources are routed to the beneficiaries.

 Trust/Society/comp any should not have blacklisted by any Government

Body or Pr ofessional Ass ociation.

f. PROCESSING OF P ROPOSALS:

Requests for CSR p roposal, wherever received, should be submitted to CSR

Department, HO, al ong with relevant supporting documents. (Annexure-2)

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g. END USE OF FUND

End use of fund and summary of activ ities and outcomes will be monitored
by the CSR Department and reported in a tabular form given in Annexure 4
to CSR and Sustai nability Committee at least once a year for each and
every grant made.

h. MONITORING

The CSR Department of the Bank will periodically monitor CSR programs /
activities of the partners supported by the Bank. The internal monitoring
process on the progress of implementation of CSR activities will be
continuous in natur e.

The CSR and Sustainability C ommittee would review the annual pl ans and
programmes for the CSR programmes/activities of the Bank and advise the
Board accordingly.

i. EVALUATION

a) The CSR and Sustainability C ommittee may advise for a base line study at
the approval stage so that the findings from the same can be contrasted
with the output and outcome post intervention. The base line study can be
entrusted to third p arties.

b) The Bank can undertake evaluation studies internally through the CSR/ any
other Department identified by the CSR and Sustainability Committee.

c) Third parties may be engaged to ensure objective assessment of the

effectiveness of interventions.

d) The CSR and Sus tainability Committee will be authorized to decide

whether evaluation will be internal or external/third party evaluation.

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9. Pillar-I: (A) BARODA SWAROJGAR VIKAS SANSTHAN TRUST

Bank established Baroda Swarojgar Vi kas Sansthan on 19 t h December 2003 as

a society registered under Societies Registration Ac t 1860 and also under
Bombay Public Trust Act 1950 to impart knowledge and skill to the
unemployed youth so as to enable them to undertake self - employment
ventures.
a. ACTIVITIES

Training and hand holding support to the unemployed rural youth s o as to

encourage self -employment on sustained basis and Financial literacy and
credit counselling in rural and urban areas.

b. STRUCTURE

The BSVS Trust is governed by a governing body which acts as the

controlling entity for BSVS and FLCCs established in Lead Districts of the
Bank all over I ndia. The members of Governing Body are as under:
I. Executive Director, in -charge of RRBs & RSETI s Department - President,
II . Chief General Manager – RRBs & RSETIs Department - Vice President
III . General Manager – RRBs & RSETIs Department -Secretary
I V. Head – Facilities Management, Securi ty, COA & DMS -Member
V. General Manager – Financial I nclusion & CSR-Member
VI . Zonal Head – Lucknow Zone-Member
VII . Zonal Head – Baroda Zone-Member
VIII . Deputy General Manager - RRBs & RSETI s -Member
IX. Deputy General Manager – Financial Inclusion & CSR -Member
X. Head - Apex Academy, Gandhinagar -Member
XI . Assistant General Manager - RRBs & RSETI s -Member

c. BUDGET

Bank will earmark funds for both revenue and capital expenses related to
BSVS trust from the overall CSR budget.

d. FINANCIAL POWER OF SANCTION

The request for fund of BSVS Trust will be decided by the recommendati on of
the governing body and approval by CSR and Sustainability Committee .

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e. END USE OF FUNDS

End use of funds wi ll be monitored by Governing Body of BSVS Trust.

f. MONITORING

The R-SETI Department and CSR Department monitors the activities and
progress of the BSVS cen ters.

The performance and operations of BSVS Trust undergo biannual reviews

conducted by its Governing Body, in addition to monitoring by the Ministry of
Rural Development. The quorum for Governing Body meetings is set at half of
the total members .

g. EVALUATION

The evaluation of BSVSs training centers will be carried out by National

Center for Excellence of RSETI s, Bengaluru as per guidelines of Ministry of
Rural Development, Government of I ndia. The evaluation will be in terms of
grading the training Centre vis a vis similar training centers sponsored by
other banks at the end of financial year.

9. Pillar-II: (B) ELIGIBLE AREAS FOR DONATIONS

Bank can donate money for the acti vities listed under Annexure 1

a. STRUCTURE : It will be same as per structure of Pilla r –I

BUDGET: It will be same as mentioned above.

b. ELIGIBILITY

There are both enabling and restraining provisions which need to b e

meticulously followed while donati ng. Following are the checklists to be
followed diligently while making donations:

c. ENABLING

• Donation to any or ganization / institution should be considered only once

in a financial year.

• It should be ensured that donations are invariably made directly to

Institutions without any involvement of agents / middlemen / consultants .

• Institution shou ld be registered as a Society or a Charitable Trust or a

Company under Section 8 (earlier Sec 25) of the Companies Ac t
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• Donations should be routed through institutions having a long unblemished
record of public service.

• Donations should be made only to ins titutions eligible for tax exemption,
i.e. ins titution shoul d have income -tax exemption certificate under Sec 12
A, Sec.80(G)/35 of I .T. Ac t, so that Bank can claim tax exemption.

• Commitment to sustainability that reflects best practice from the

corporate social responsibility movement, while recognizing that voluntary
measures alone ar e not sufficient, and that they must support regulations
that will help the s ector advance sustainability

• Need to integrate the concepts of Corporate Social Responsibility ( CSR)

and Sustainability with their business strategy through:

(i ) Commitment to Sustainability -Bank must expand their missions from

ones that prioritize profit maximization to a vision of social and
environmental sustainability.
(ii ) Commitment to 'Do No Harm' - Bank should commit to do no harm b y
preventing and minimizing the environmentally and/or socially
detrimental impacts of their portfolios and their operations.
(iii) Commitment to Responsibility - Bank should bear full responsibility for
the environmental and soci al impacts of their transactions.
(iv) Commitment to Accountability -Bank must be accountable to their
stakeholders, particularly those that are affected by the activities and
side effects of companies they financ e.
(v ) Commitment to Transparency - Bank must be tr ansparent to
stakeholders, not only through robust, regular and standardized
disclosure, but also through being responsive to stakeholder needs for
specialized information on bank policies, procedures and transactions .
(vi ) Focuses on the emerging philosop hy of Responsible Banking, bank can
make a positive impact on economic development by influencing
environmental, social and ethical outcomes by i ntegrating the
principles of Corporate Social Responsibility and Sustainable
Development and Sustainable Reporti ng w i th their business strategy.

REST RAINING
• Request for donations from institutions having caste/ religious/ communal
bias and/or political overtones should not be considered.

• Donations to Government Departments or Organizations/ I nstitutions

funded exclusiv ely by the Government should not be given as these
institutions are expected to meet their financial requirements through
government budgetary grants.

• Donations to institutions which are having their own funds and/or can
raise, on their own funds to meet c osts of their project should be avoided.

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• Donations s hould not to be made to i ndividuals.

• Donations for cons truction activities should be discouraged. Only in very

exceptional circumstances, donations may be considered for construction
activities provid ed it directly benefi ts the target beneficiaries.

Donations should not generally be made as contribution towards corpus

funds. I n very exceptional and deserving cases, donations may also be
considered.

d. Sanctioning Powers

All expenditure ab ove Rs 100 l acs per donation including contribution to BSVS
or to corpus for pr oject or programme relating to CSR activities needs to be
approved by the CSR and Sustainability Committee. For donations below Rs
100 lacs the sancti oning authority shall be as indicated b elow.

All donations have to be reported to the CSR and Sustainability Committee in

the meeting immediately subsequent to the donation approved, irrespective
of the amount involved.

Existing Financial Powers / per Financial

Authority
Year
CSR & Sustaina bility Committee Above Rs.100 lakhs per donation –
with a Cap of total annual CSR funds
approved by the Board
Managing Director & CEO Up to Rs.100 lacs per donation with a
Cap of Rs.1000 lakhs
Executive Director (I n-charge of Up to Rs.50 lacs per donation with a
CSR) Cap of Rs.500 lakhs
Head (CSR)/1 s t alternate/ 2 nd Up to Rs.20 lacs per donation with a
alternate arrangement Cap of Rs 200 lakhs. (1st alternate/ 2nd
alternate arrangement - I n case the
position of Head (CSR) is Vacant/ i n
absence )

e. PROCESSING OF P ROPOSALS

Requests for CSR donations received in the Regional/Zonal offices must be

forwarded to the CSR Department at the Head Office. This should be done
using the prescribed Performa Annexure -2 (attached with this policy),
accompanied by relevant supporting documents and endorsed b y the
recommendation of the Zonal Head/Deputy Zonal Head. The approval for
donations is centralized at the CSR department of the Head Office, following
presentation to the appropriate authority under this policy .

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 f. ACCOUNTING PROCEDURE:

The Zone/Region shall disburse the amount, as per terms of sanction received
from HO, through New I nter Branch Settlement Account(xxxx0031101172), as
advised vide circular no BCC:BR:109/407 dated 10.08.2017 regarding revised
process for inter -branch transactions and shall send the intimation forwardi ng
letter along with s upporting documents, which shall be sent to the Nodal
Officer, CSR Dept, HO for claiming reimbursement and the entry shall be
reversed by the Office Administrat ion Department, BCC, Mumbai after
receipt of advice from CSR Department, HO, Mumbai.

g. END-USE OF FUNDS:

• Respective CSR/Marketing department at Zones, which have sponsored

the projects and have subsequently disbursed funds shall have the
responsibility of m onitoring the utilization of funds donated. The Zones will
ensure that funds are used for the purpose for which they were
sanctioned. The Zone shall inspect the assets created out of donations
through a senior officer of the Bank and shall keep the inspect ion report
for records and up date the CSR department.

• Zone shall ensure that the donee exhibits the Bank's name/logo on the
premises where donated assets shall be kept and/or on donated assets
themselves.

• The Zone shall ens ure to obtain: Receipt for donate d amount from donee.
Attested copy of Certificate under section 80 (G) of Income Tax Act to
claim exemption, i f applicable. Certificate of the Chartered Accountant
of the Donee, certifying the end use of donated funds as well as I mpact
Anal ysis of the proj ect after its completion. I n case, the donated amount
would exceed Rs.25 lac, the zone shall ensure to obtain Report of I mpact
Anal ysis and verification of end use of donated funds through a Chartered
Accountant, prefer ably on the panel of the bank or any other of repute.
However, the Zonal Head may waive this condition if he/she him/herself is
satisfied with the end use and impact of the donated funds and submits
own certificate in this regard to the Corporate Office.

Page 16 of 23
 Annexure-1

ELIGIBLE ACTIVITIES FOR CSR DONATIONS

Following activities are listed under Schedule - VII of Companies Act, 2013

1. Eradicating hunger, poverty and malnutrition, promoting health care

including preventive health care and sanitation including contribution to
the Swach Bharat Kos h set-up by the Central Government for the
promotion of sanitation and making available safe drinking water.

2. Promoting education, including special education and employment

enhancing vocation skills especially among children, women, elderly and
the differently abled and livelihood enhancement projects.

3. Promoting gender equality, empowering women, setti ng up homes and

hostels for women and orphans; setting up old age homes, day care
centres and such other facilities for senior citizens and measures for
reducing inequalities faced by socially and economically backward
groups.

4. Ensuring environmental sustainability, ecological balance, protection of

flora and fauna, animal welfare, agroforestry, conservation of natural
resources and maintaining quality of soi l, air and water including
contribution to the Clean Ganga Fund set -up by the Central Government
for rejuvenation of river Ganga.

5. protection of nati onal heritage, art and culture including restoration of

buildings and sites of historical importance and wo rks of art; setting up
public libraries; promotion and development of traditional art and
handicrafts;

6. Measures for the b enefit of armed forces veterans, war widows and their
dependents [Central Ar med Police Forces (CAPF ) and Central Para
Military Forces (CPMF ) veterans, and their d ependents including widows .

7. Training to promote rural sports, nationally recognised sports, Paralympic

sports and Olympic sports

8. contribution to the prime minister's national relief fund or Prime Minister’s

Citizen Assistance and Relief in Emergency Situations Fund (PM CARES
Fund) or any other fund set up by the central govt. for socio economic
development and relief and welfare of the schedule caste, tribes, other
backward classes, minorities and women

Page 17 of 23
9. Contribution to inc u bators or research and development projects in the
field of science, technology, engineering and medicine, funded by the
Central Government or State Government or Public Sector Undertaking or
any agency of the Central Government or State Government; and

10. Contributions to public funded Universities; I ndian I nstitute of Technology

(II Ts); National Laboratories and autonomous bodies established under
Department of Atomic Energy (DAE); Department of Biotechnology (DBT);
Department of Science and Technology (DS T); Department of
Pharmaceuticals; Ministry of Ayurveda, Yoga and Naturopathy, Unani,
Siddha and Homoeopathy (AYUSH); Ministry of Electronics and I nformation
Technology and other bodies, namely Defense Research and
Development Organisation (DRDO); I ndian C ouncil of Agricultural
Research (I CAR); Indian Council of Medical Research (ICMR) and Council
of Scientific and I ndustrial Research (CSI R), engaged in
conducting resear ch in science, technology, engineering and medicine
aimed at promoting Sustainable Devel opment Goals (SDGs).

11. rural development projects

12. Slum area development. Explanation - For the purposes of this item, the
term `slum area’ shall mean any area declared as such by the Central
Government or any State Government or any other competent authori ty
under any law for the time being in force.

13. Disaster management, including relief, rehabilitation and reconstruction

activities.

Page 18 of 23
 Annexure-2
CH E CK L I S T F O R P R O CE S S I NG P R O P O S AL S
S E E K I NG G R ANT / D O N A T I O N S F R O M B A NK
(To be filled in by bank offici al processing the proposal )

Sr.No. Particulars Remarks

1. When and which year your I nstitution was If registration detai ls are not
started and under what law, i .e. Societies provided with ce rti fied
Registration Act, Tr usts Act or Companies copies, then not eligible for
Act, was it registered further consideration
2. If the institution is a Trust, whether it is a If religious or politi cal, then
Charitable Trust or a Religious or Political not eligible for further
Trust consideration
3. What are the main objects of the Trust/ If the main objects are not
Institution (cop y of the Main Objects of covered by the Bank CSR
the MoA/ Trust deed may be enclosed) policy, then not eli gible for
further consideration
4. Who are the founder Board Members/ If any trustee is a member
trustees and their b ackground? of any political party, then
not eligible for further
consideration
5. Who are the present Board members
trustees/office bearers and their
background
6. Whether your I nstitution is registered
under I ncome Ta x Act, 1961(enclose
copy of certificate from I T authorities and
PAN/TI N number)
7. Whether your I nstitution is registered
under Section 12 A of the I ncome Tax
Act, 1961, as a non -profit
institution(enclose copy of certificate
from I T authorities
8. Who are your patrons/main donors and
their details
9. Are your accounts duly prepared and
audited ( enclose three previous years
audited financial statements)
10. Do you enjoy any Tax exemption under
section 80 G of I ncome Tax Ac t
11. For what purpose you need donation/
grant from the b ank (enclose detailed
project report)
12. How the bank woul d be benefited in
supporting you
13. Names of two prominent references
14. Copy of Bank statement
15. Whether anyb ody has filed suit or claims
against you and if yes details and present
status
Page 19 of 23
16. Are you registered Trust under FCRA, if
yes, details of donations and foreign
donors
17. Whether your trustees/office bearers at
any p oint of time were involved in money
laundering or any other illegal activi ty.
18. Whether any of the Trustees/office bearer
has been convicted by a court for any
offence involving moral turpitude,
economic offence, securities laws or
fraud.
19. Whether any order for winding up/
solution was passed by any court
20. Whether any of the trustees/office
bearers has been declared insolvent and
has not been discharged
21. Whether the Trust/i nstitution is having any
credit facilities from our bank, if yes
details thereof
22. Whether the beneficiaries of the grant/
donation are around the Service Area of
the Bank
23. What were main CSR activities in last
financial year
24. Whether the CSR funds will be utilized for:
A) Health Care
B) Sanitation
C) Drinking water facility
D) Education/Literacy
E) Others ( Please specify)
25 Whether the CS R funds will be utilized for
any other government development
priority activities? If so , give details
26 Whether the CSR funds will be utilized for
Women empower ment? I f yes, give
details of women beneficiaries in %age
and amount.
2/2

Page 20 of 23
 Annexure- 3

Guidelines for CSR Annual Action Plan

The C S R D ep a rt men t sh al l p rep ar e a C S R Ann u al Act i on Pl an (C S R - AAP ) a s pe r
gui deli ne s b el ow , e v er y yea r i n t he m ont h of J u ne , onc e t he pro fit f or t he pr evi o u s
y ear is de cl ar ed an d g et i t ap p ro ve d b ef or e 30 t h J un e b y t h e C S R & S ust ain abil it y
C om mit t ee o f t h e B o ard .

The C S R An n u al Act i on Pl a n (C S R - AAP ) sh all c ov er t he f oll ow ing t opi cs :

(i ) An overview of CSR activities by the Bank in the previous year,
indicating both the expenditure (donations) and the outcomes , in
the two pillars, BSVS and Donations in a tabular form as follows:

Main CSR Activity Expenditure Outcomes in Outcomes in ter ms

(donations) terms of number of estimated Rupee
by Bank in Rs and type of value of benefits
Lakh persons benefited
BSVS

Donations to
others
Total

(ii ) A narrative report of the activities undertaken in the previous year,

with the salient features of the courses offered in BSVS, and the
placement percentage, and/or self -employment of the graduates
from BSVS courses. Any speci al case studies may be given.
(iii) A narrative report of the activities undertaken in the previous year, with
donations from the Bank, and the type of benefits generated for the
focus groups – farmers, women and youth. Any special case studies
may be given.
(iv) Any changes in the activities of BSVS or in donations in the current
year, and reasons thereof. Budget for the year
Main CSR Expenditure Projected Outcomes in ter ms
Activity (donations) by Expenditure of number and
Bank in the (donations) by type of persons to
previous year in Rs Bank in Rs Lakh be benefited
Lakh
BSVS

Donations to
others

Total

Page 21 of 23
 Annexure- 4

Performance under CSR Annual Action Plan

End use of fund and summary of activities and outcomes for each and every
grant made, to be presented to the CSR & Sustainability Committee:

Main CSR Expenditure Outcomes in Outcomes in

Activity (donations) terms of terms of
by Bank in number and estimated
Rs Lakh type of Rupee value
persons of benefits
benefited

BSVS
Donation 1

Donation 2

Donation 3

Sub-total BSVS

Donations to others
Donation 1

Donation 2

Donation 3

Sub-total
Others

Total CSR

Page 22 of 23
 Annexure -5
Chapter of Compliance

Circular No Dated Gist of Circular

Reserve Bank of I ndia 21.12.2005 As per Reserve Bank of I ndia, policy
vide circular related to donations given by Banks to
DBOD.DI R.BC.50/13.01. various entities may be formulated b y
01/2005-06 the Bank's Board of Directors.
Accordingly our ‘Bank’s "Donati on
Policy’ was approved by the Board on
24.05.2006
Reserve Bank of I ndia 20.12.2007 Corporate Social Responsibility,
vide circular RBI /2007 - Sustainable Development and Non -
08/216 DBOD. No.Dir. Financial Reporting – Role of Banks. The
BC. 58/13.27.00/2007 - applicabl e points of the circular has
08 been incorporated in the policy.

Securities and 04.12.2015 We have incorporated the relevant

Exchange Board of portion of the circular in the policy
India issued guidelines related to Business responsibility Report
vide their circular no. (BRR).
CI R/CFD/CMD/10/2015
.

Page 23 of 23