Application Reference No.

__________

NATIONAL LAW UNIVERSITY AND JUDICIAL

ACADEMY, ASSAM
Amingaon, Hajo Road, Guwahati-781031
Proforma for Direct Recruitment/promotion under Career Advancement Scheme (CAS) for
Librarians (As per UGC Regulations 2018)

APPLICATION FORM FOR PLACEMENT IN

Assistant Librarian (Senior Scale / Academic Level-11)

Assistant Librarian (Selection Grade / Academic Level-12)

Deputy Librarian (Academic Level-13A)

Deputy Librarian (Academic Level-14)

(Please tick (√) the appropriate box)

PART-A

GENERAL INFORMATION AND ACADEMIC BACKGROUND

1. Name (in Block Letters) :

______________________________________________
2. Father’s Name (in Block Letters) :
____________________________________________
3. Date of Birth :
__________________________________________
4. Place of Birth(with Dist. & state) :
____________________________________________
5. Gender :
___________________________________________
6. Marital Status :
___________________________________________
7. Nationality :
__________________________________________
8. Category (SC/ST/OBC/General) :
__________________________________________
9. Address for correspondence :
(with Pin Code) __________________________________________
10. Telephone Number : __________________________________________
------------------------------------------------------------------------------------------------------------------------------------------------------------------
Page 1 of 11
 11. E-mail :
__________________________

12. Details of initial appointment in NLUJAA: Permanent/ Temporary/ Ad-hoc(Please tick √ )

Date : Designation

Scale of Pay / Academic Level Basic Pay / Cell

13. Details of joining next higher position/Grade (as applicable):

Academic Level-11
Date Basic Pay / Cell

Academic Level-12
Date Basic Pay / Cell

Academic Level-13A
Date Basic Pay / Cell

Academic Level-14
Date Basic Pay / Cell

14. Present position:

Designation w.e.f.

Scale of Pay / Academic Level Basic Pay / Cell

15. Date of fulfilling the eligibility conditions for promotion to the next Stage/Academic Level as per
UGC Regulations, 2018, and its subsequent amendments:
Date / ……… / Month / …………… / Year / ………………. /

16. Academic Qualification (To give details of all examinations passed from 10th level onwards)
Name of Examination/ Degree/ Year of % of Division/
Board/ University
Diploma passing marks Class/ Rank
(1) (2) (3) (4) (5)
th
HSLC/10 Std.
10+2 Std.
Degree (Please specify)
Master’s Degree (Please Specify)
M.Phil (Please specify)
Ph.D. (Please specify)
Other 1 (Please specify)
Other 2 (Please specify)

------------------------------------------------------------------------------------------------------------------------------------------------------------------
Page 2 of 11
 17.(a) If qualified in the UGC/CSIR-NET or other UGC accredited similar test (enclose copy of the
certificate)

Subject: Year of qualifying:

18. Details of Refresher /Orientation /Training Programme attended: (Attach Certificate)

Duration of the
Name of the programme
programme Organizer Encl. No
attended
From To

19. Your contribution to the Library and University:

20. Future Academic Development Plan for self as well as Library:

------------------------------------------------------------------------------------------------------------------------------------------------------------------
Page 3 of 11
21. Records of previous employment (copy of such credentials should be enclosed):

Whether
Nature of
Status of the Institution appointed Highest
appointment Required
(whether Govt./ Semi Scale of Pay / through duly degree
Name of (Regular/ minimum
Govt./Central Designation Period Pay Band and constituted obtained at Remarks Encl.
Institution Temporary/ qualification for
Autonomous/ Private/ Grade Pay Selection the time of No.
Ad-hoc/Contr the post
Industry) Committee appointment
actual)
(YES/No)
(1) (2) (3) (4) (5) (6) (7) (8) (9) (10) (11)

------------------------------------------------------------------------------------------------------------------------------------------------------------------
Page 4 of 11
22. Total length of service on the date of submission of this application (Please mention the date):

(a) Assistant Librarian (Senior Scale/ Academic Level-10): …… year(s) ……. month(s) ……. days

(b) Assistant Librarian (Selection Grade/ Academic Level-11):…… year(s)…. month(s) ……. days

(c) Deputy Librarian (Stage -3 / Academic Level-12): …… year(s) ……. month(s) ……. days

(d) Deputy Librarian (Stage-4 / Academic Level-13A): …… year(s) ……. month(s) ……. days

23. Research experience:

(a) M. Phil.* (copy of the certificate should be enclosed):

Total No. of Years:

Period of M.Phil. Date of Encl. No

Name of Institute/ Research Topic Notification of
From To University (Dissertation) result conferring
the degree
(1) (2) (3) (4) (5)

(b) Doctoral work* (copy of the certificate should be enclosed):

Total No. of Years:

Period of Ph.D. Date of Encl. No

Date of
Name of notification of
Research Topic submission
Institute/ result/
From To (Dissertation) of Ph.D.
University conferring the
thesis
Ph.D. degree
(1) (2) (3) (4) (5) (6)

* Period spent for research degree will not be considered as the period of experience except part-time Ph.D. period
concurrently with regular service with due permission.

(c) Post-Doctoral work (copy of the certificate should be enclosed):

Name of the Institute/ Area of work with specific Remarks, if

Duration Sponsored by
University topic any

------------------------------------------------------------------------------------------------------------------------------------------------------------------
Page 5 of 11
 PART-B
TABLE – 1
(To be submitted year-wise separately for every year of assessment)
(As per UGC Regulations 2018, Appendix II, Table 4: Assessment Criteria and Methodology for
Librarian)
ASSESSMENT YEAR: …………………..
1. Library Activity

Regularity of attending library

Regularity of
attending
library =
(Total
Total Encl. Sl
(Total number of No(s).
Semester number Claim of
Academi number of days he/she Assessment
(Odd/ of days the
c Year days he/she has attend / by IQAC
Even) he/she is applicant
has Total number
expected
attended) of days
to attend
he/she is
expected to
attend) X
100%

Grading Criteria
Good: 80% and above
Satisfactory: Below 80% but 70% and above
Not satisfactory: Less than 70%

2. Involvement in the students related activities in the Library

Sl No Activity Encl Sl No(s) Claimed by the Assessment by IQAC

Candidate
1 Conduct of seminars/workshops related to
library activity or on specific books or genre
of books.
2 If library has a computerized database then
OR
If library does not have a computerized
Database

3 Checking inventory and extent of

missing books

4 (i) Digitisation of books database in

institution having no computerized
database.

(ii) Promotion of library network.

(iii) Systems in place for dissemination

------------------------------------------------------------------------------------------------------------------------------------------------------------------
Page 6 of 11
 of information relating to books and
other resources.

(iv) Assistance in college administration

and governance related work including
work done during admissions,
examinations and extracurricular activities.

(v)Design and offer short-term courses

for users.

(vi) Publications of at least one research

paper in UGC approved journals.

Overall
Grading
Note :

(1) It is recommended to use ICT technology to monitor the attendance of library staff and compute the
criteria of assessment.

(2) The Librarian must submit evidence of published paper, participation certificate for refresher or
methodology course, successful research guidance from Head of Department of the concerned department, project
completion.

(3) The system of tracking user grievances and the extent of grievances redressal details may also be made
available to the CAS promotion committee.

------------------------------------------------------------------------------------------------------------------------------------------------------------------
Page 7 of 11
 Table – 2
(To be submitted year-wise separately for every year of assessment)
Methodology for calculating Academic/Research Score(as per Appendix-II Table-2 of UGC
Regulation 2018)
ASSESSMENT YEAR: …………………..
(Assessment must be based on evidence produced by the teacher such as: copy of publications, project
sanction letter, utilization and completion certificates issued by the University and acknowledgements for
patent filing and approval letters, students’ PhD award letter/certificate, etc.)

1.Research Papers in Peer-Reviewed or UGC listed Journals

Provide details as below 10 per paper
Encl.
Sl Journal Impact
No(s). Sl. No. in Vol. Issue First/Corr/Co/ Factor, Score
Publ. Date No. ISBN/ ISSN No. Sole author or whether claimed Score Verified
Deptt’s No. (Fr/Cr/Co/So) Indexed
list (Y/N)

Total

2a)Publications (other than Research papers)

Books authored which are published by: International publishers: 12 each, National Publishers: 10 each, Chapter in Edited
Encl.
Book: 05 each, Editor of Book by International Publisher: 10 each, Editor of Book by National Publisher: 08 each
Sl
No(s). ISBN /ISSN Webpage Score
Publisher Subject Date claimed Score Verified
Number in which listed

Total

2b) Publications (Translation works in Indian and ForeignLanguages by qualified faculties)

Chapter or Research paper: 03 each
Book: 08 each
Encl. Score
Sl Mention details of the publications Score Verified
No(s). claimed

Total

3. Creation of ICT mediated technology in library

a) Development of Innovative pedagogy: 05 each creation
b) Design of new curricula and courses: 02 each curricula / course
Encl. Sl Score
No(s). Mention details of contribution as applicable Score Verified
claimed

Total

3c)Contribution in MOOCs
(i) Development of complete MOOCs in 4 quadrants (4 credit course) : 20 each
(In case of MOOCs of lesser credits 05 marks/credit)
(ii) MOOCs (developed in 4 quadrant) per module/lecture: 05 each
(iii) Content writer/subject matter expert for each module of MOOCs: 02 each
(at least one quadrant)
(iv) Course Coordinator for MOOCs (4 credit course): 08 each
(In case of MOOCs of lesser credits 02 marks/credit)

------------------------------------------------------------------------------------------------------------------------------------------------------------------
Page 8 of 11
 Encl.
Sl Score
Mention details of contribution as applicable Score Verified
No(s) claimed
.

Total

3d)E-Content

(i) Development of e-Content in 4 quadrants for a complete course/e-book: 12 each

(ii) e-Content (developed in 4 quadrants) per module: 05 each
(iii) Contribution to development of e-content module in complete course/paper/e-book (at least one quadrant): 02 each
(iv) Editor of e-content for complete course/ paper /e-book: 10 each

Encl. Sl Score
No(s). Mention details of contribution as applicable Score Verified
claimed

Total

4a) Research Projects Completed

More than 10 lakhs: 10 each
Encl. Less than 10 lakhs: 05 each
Sl
No(s). Score
Funding Agency PI / Co-PI Amount Period Score Verified
claimed

Total

4b) Research Projects Ongoing

More than 10 lakhs: 05 each
Encl. Less than 10 lakhs: 02 each
Sl
No(s). Score
Funding Agency PI / Co-PI Amount Period Score Verified
claimed

Total

4c) Consultancy
Encl. Consultancy: 03 each consultancy
Sl Sponsor (Res) / Client Score
No(s). PI / Co-PI Amount Period Score Verified
(Consultancy) claimed

Total
5a) Patents
International: 10 each
Encl. National: 07 each
Sl
No(s). Sponsor PI/ Co-PI Whether Patent / Technology National / Score
Date claimed Score Verified
transfer / Product / Process International level

Total

5b) *Policy Document (Submitted to an International body / organisation like UNO/UNESCO/World Bank/International Monetary
Fund etc. or Central Government or State Government)
International: 10 each
National: 07 each
State: 04 each
Encl. Sl Score
Mention details of Policy Documents claimed Score Verified
No(s).

Total
------------------------------------------------------------------------------------------------------------------------------------------------------------------
Page 9 of 11
5c) Awards/Fellowship
International: 07 each
Encl.
Sl National: 05 each
No(s). Level Year / Score
Name of Fellowship / Award Name of Academic Body claimed Score Verified
(Int’l /Nat’l /Univ.) Period

Total

6) Invited lectures / Resource Person / paper presentationin Seminars/ Conferences/full paper in ConferenceProceedings
(Paperpresented in Seminars/Conferencesand also published as full paper in Conference Proceedingswill be counted only once)
International (Abroad): 07 each
International (within country): 05 each
Encl. National: 03 each
Sl
No(s). State/University: 02 each
Level Score
Role(Inv. Lect /paper) Programme and Institution Date(s) claimed Score Verified
(Int’l /Nat’l / Univ.)

Total
The Research score for research papers would be augmented as follows:
Peer-Reviewed or UGC-listed Journals (Impact factor to be determined as per Thomson Reuters list):
i) Paper in refereed journals without impact factor - 5 Points
ii) Paper with impact factor less than 1 - 10 Points
iii) Paper with impact factor between 1 and 2 - 15 Points
iv) Paper with impact factor between 2 and 5 - 20 Points
v) Paper with impact factor between 5 and 10 - 25 Points
vi) Paper with impact factor >10 - 30 Points
(a) Two authors: 70% of total value of publication for each author.
(b) More than two authors: 70% of total value of publication for the First/Principal/Corresponding author and 30% of total
value of publication for each of the joint authors.
Joint Projects: Principal Investigator and Co-investigator would get 50% each.
Note:
 Paper presented if part of edited book or proceeding then it can be claimed only once.
 For the purpose of calculating research score of the Librarian, the combined research score from the categories of
5(b),*Policy Document and 6. Invited lectures/Resource Person/Paper presentation shall have an upper capping of
30% of the total research score of the teacher concerned.
 The research score shall be from the minimum of three categories out of six categories.

------------------------------------------------------------------------------------------------------------------------------------------------------------------
Page 10 of 11
 VERIFICATION AND RECOMMENDATION BY THE DIRECTOR, IQAC
(Consolidated Report)
On the application of ………………………………………………………..
For promotion to …………………………………. under CAS
(This page must be printed and annexed by the applicant at the end of the application)

Year Grading (as per Table-1) Research Score (as per Table-2) Remarks

Found to be eligible for next level with effect from

Signature with date:

Remarks, if any: Name :
Designation:

********************************************************************************************************
Criteria for promotion under CAS (as per UGC Regulations 2018)

1) Assistant Professor (Academic Level 10) a) ‘Satisfactory’ or ‘Good’ grade for at least three/four/five of the last
to Assistant Professor (Academic Level four/five/six years of assessment as the case may be (as provided in Table-1)
11) b) Promotion is recommended by the Screening-cum-Evaluation Committee
2) Assistant Professor (Academic Level 11) a) ‘Satisfactory’ or ‘Good’ grade for at least four of the last five years of
to Assistant Professor (Academic Level assessment (as provided in Table-1)
12) b) Promotion is recommended by the Screening-cum-Evaluation Committee
3) Assistant Professor (Academic Level 12) a) ‘Satisfactory’ or ‘Good’ grade for at least two of the last three years of
to Associate Professor (Academic Level assessment (as provided in Table-1)
13A) b) A Research Score of at least 70 (as provided in Table-2)
c) Promotion is recommended by the Selection Committee
4) Associate Professor (Academic Level a) ‘Satisfactory’ or ‘Good’ grade for at least two of the last three years of
13A) to Professor (Academic Level 14) assessment (as provided in Table-1)
b) A Research Score of at least 110 (as provided in Table-2)
c) Promotion is recommended by the Selection Committee
5) Professor (Academic Level 14) to The promotion shall be based on academic achievement, favourable review from
Senior Professor (Academic Level 15) three eminent subject experts who are not of the rank lower than the rank of a
Senior Professor or a Professor having at least ten years’ of experience. The
selection shall be based on 10 best publications during the last 10 years and
interaction with a Selection Committee constituted in accordance with the UGC
Regulations, 2018
Eligibility:
i) Ten years’ experience as a Professor;
ii) A minimum of 10 publications in the peer-reviewed or UGC-listed journals and
Ph.D. degree has been successfully awarded to two candidates under his/her
supervision during the assessment period.

------------------------------------------------------------------------------------------------------------------------------------------------------------------
Page 11 of 11