NATURE OF ASSIGNMENT: INDIVIDUAL ASSIGNMENT

COURSE NAME: SYSTEM ANALYSIS AND DESIGN

COURSE CODE: ITU 07428

FACILITATOR: ALLY (MR BAKARI)

SEMISTER: FOUR

ACADEMIC YEAR: 2022/2023

STUDENT NAME REG. NUMBERS

SUBMISSION DATE: Wednesday 28th June 2023 at 10:00 am through Class Representative.
To Read the following case study and attempt the questions at the end of it.

Web based Student Registration System (WSRS) at Tandala College of Accountancy (TCA) is
seeking to develop an online student enrolment system (the System) whereby the students would
be able to enrol themselves into eligible modules at the beginning of each semester and pay their
tuition fees online. You have been hired as the Business Analyst for this project. Founded in
Arusha in 1991, TCA has experienced a remarkable growth in student numbers in recent years
and has opened new campuses in three other Tanzanian towns/cities including Dodoma, Dar Es
Salaam and Babati. TCA currently has 10,000 students across their four campuses with an
estimated 5000 student intake in each academic year. This phenomenal growth in their student
numbers has necessitated the need for an online student enrolment system. Once developed, this
system will replace the manual enrolment process that is currently in place. The current manual
enrolment process is labour intensive, error-prone, and rather inefficient as it requires the Student
Enrolment Officers to manually enrol each student into the subjects upon the receipt of a study
plan from the students. The Deputy Rector (Academic, Research and Consultancy) envisages an
online student enrolment system which would allow students to complete their enrolments and
tuition fee payments before the end of registration date. The System should not only enable
Student Enrolment Officers of each School to create, edit and remove courses/programmes
offered by their departments but also to create, edit and remove core modules and electives
offered in each course. The students should be able to access the system through a device of their
choice (e.g. desktop web browser, mobile phone or tablet app). Most modules would have pre-
requisites that must be satisfied before the students are eligible to enrol in the modules. It would
be the responsibility of the Program Directors to provide and update the relevant course and
subject information including the descriptor, availability (i.e. whether a module or a course is
offered in a certain semester) and the prerequisites. The Timetabling Officers may also create,
edit and remove timetables for each available module through the new System. Each campus will
hold multiple classes for the same module. A module is offered in the form of classes. Each
campus may offer multiple classes for the same module. Once logged into the System, students
should be able to view all the available modules, enrol in and drop subjects. The System will
detect timetable clashes and prevent students from enrolling into modules that clash. The System
should not let students to enrol in too many or few modules unless they have an increased or
reduced study load approved by the Student Enrolment Officer. Once the enrolment has been
completed the system will generate a timetable customised to each individual student outlining
the class times and locations. The System will then prompt the students to pay their tuition fees
through a secure payment process. The System should be able to send email reminders and SMS
messages to students who have not completed the enrolment process by a designated deadline. It
should also allow the Student Enrolment Officers and Program Directors to generate customized
reports (e.g. a report showing a total number of students enrolled in a particular module or a
course).

Required

Answer the following questions:

1. Who are the stakeholders in this project? Please list at least four stakeholders.

2. Who are the Actors in this System? Please list at least four actors SUBMISSION Submit your
assignment as printed hardcopy by Wednesday 28th June 2023 at 10:00 am through your Class
Representative.

ANSWERS

1. Who are the stakeholders in this project? Please list at least four stakeholders.

The stakeholders in this project include:

a) Tandala College of Accountancy (TCA): The college administration is invested in

b) Deputy Rector (Academic, Research and Consultancy): This individual is responsible for
overseeing the academic aspects of the college and has envisioned the online enrolment system
to enhance the enrolment and payment process for students.

c) Student Enrolment Officers: These officers are currently involved in the manual enrolment
process and will be key stakeholders in the project as they will utilize and manage the online
system for student enrolment.
d) Program Directors and Timetabling Officers: These individuals are responsible for
managing course and module information, including prerequisites and timetables. They will play
a significant role in creating, editing, and updating course details in the new system.

2. Who are the Actors in this System? Please list at least four actors SUBMISSION Submit
your assignment as printed hardcopy by Wednesday 28th June 2023 at 10:00 am through
your Class Representative.

Project actors refer to the group or individuals who undertake the critical role in managing and
executing the project. The actors in TCA's system design play a role in carrying out the system’s
major operational activities. For the proposed TCA students' enrollment system, the following
are the key actors:

a) Students: They are the primary users of the system, enrolling in modules, accessing course
information, and making tuition fee payments.

b) Student Enrolment Officers: These individuals will use the system to manage student
enrolment, verify study plans, and ensure accurate enrolment data.

c) Program Directors: They will utilize the system to update and maintain course and module
information, including descriptors, availability, and prerequisites.

d) Timetabling Officers: These officers will use the system to create, edit, and remove
timetables for each module and class, ensuring efficient scheduling and avoiding conflicts.