CONTRACT

PROJECT CLEANING – ZIMMERMAN ADDRESS FOR

NAME PROJECT CORRESPONDENCE
PROJECT P.O BOX 46162-00100
NUMBER 538918622040101 NAIROBI

17/03/2025
DATE
CONTRACTED SERVICES
TRADE

Quotations close at above address on 17/03/2025 At 17:00hrs. Conditions of Quotation, 2.

Works to commence 18/03/2025 from date of acceptance. Conditions of Contract, 13.

Time for completion 2 WEEKS . Conditions of Contract, 13.

Defect liability period FOUR Weeks. Conditions of Contract.

For Further enquiries contact LIZZA NGIMOR on Phone No. +254700158924

(name)

LOCATION AND PARTICULARS OF WORK LABOUR/MATERIALS Amount

(INCLUDES Plans and Specifications) Amount

Deep cleaning of zimmerman main chapel. KES 155000 00

1.inside and outside of windows

2.Garden section to be cleaned by sweeping thoroughly.

3.new cabro section cleaning by sweeping.

4.deep cleaning of the bathrooms, the kitchen area, baptismal font.

5.The outside wall of the main chapel and the surrounding walkways.

6.mounting of artwork on walls

7.deep cleaning of the outside store area /pump room.

8.Carrying of any items belonging to the church from old to new facility.

Rev 1 aug06
(Additional pages attached: Yes 1 No )

TOTAL AMOUNT OF QUOTATION

(Inclusive of Taxes) KES155000 00

TO: THE CHURCH OF JESUS CHRIST OF LATTER- DAY SAINTS IN KENYA

(hereinafter called the “Church”)

I/We submit, in accordance with the conditions of quotation and conditions of contract herein, the above price(s) for the
performance of the work described above.

Signature: Address:

Date:

Name of Company: FRIBON CLEANING SERVICES LTD Business Tel. No.: +254728059110

Church Q FORM (Please note: This is not a purchase order and the Church will not be bound until acceptance by the
Church.)CONDITIONS OF QUOTATION

1. The quotation shall be submitted on this form (Church-Q) and shall be a lump sum, on a firm price basis, for the works specified and
subject to these conditions and the Conditions of Contract hereunder. Any quotation, which does not comply with these conditions, may
be rejected by the Church.
2. No quotation shall be admitted after the hour fixed on the day named for the receipt of the quotation unless there are circumstances which,
in the opinion of the Church, render it desirable to do so.
3. The quotation shall be submitted in an envelope on which is endorsed the Project Name and trade reference or other clear description of
the work for which the quotation is given.
4. The price(s) quoted should include all taxes applicable including but not limited to sales tax, value added tax, payroll tax and consumer
tax. Upon acceptance, the Church shall not be obliged to pay any costs or taxes in addition to the price(s) quoted. Tenderers should
satisfy themselves as to the availability of any tax exemptions available and make due allowance accordingly.
5. The Church shall not be bound to accept the lowest of any quotation and reserves the right to further negotiate and clarify before
accepting any quotation so as to form a binding contract.
6. If the Church decides to accept a quotation, the Church shall sign where indicated on the reverse and a copy of the signed acceptance
shall be given to the successful tenderer. Thereafter, this Church-Q form with the Conditions of Contract herein set forth, together with
any specifications, drawings and other addenda, shall constitute a binding contract between the Church and the successful tenderer (“the
Contractor”) and will constitute the entire agreement between the parties, superceding all prior agreements, understandings and other
communications between the parties with respect to the subject matter hereof.

CONDITIONS OF CONTRACT

1. The Contractor shall take upon itself the whole risk of executing the works in accordance with these conditions and any plans and/or
specifications that may be applicable. The Contractor shall accordingly be held solely liable for loss or damage to the works from any
cause whatsoever (except loss or damage caused by the negligence, omission or default of the Church, its servants or agents) until the
Church has certified that the whole of the works have been satisfactorily completed by the Contractor.
2. The Contractor shall be liable for and keep the Church indemnified against any legal liability, loss, claim or proceedings for personal injury
to or death of any person or for injury or damage to property arising from the carrying out of the works, other than that which may arise
from the negligence, omission or default of the Church, its servants or agents. The Contractor assumes full and sole responsibility for the
payment of all compensation and expenses of its employees and subcontractors.
3. The Contractor shall insure against liability at common law or under the relevant Workers Compensation legislation in respect of all
persons employed by the Contractor, and shall also insure against liability to third persons or in respect of their property in an amount
satisfactory to the Church. Evidence of current insurance shall be submitted on the Church Insurance Schedule together with copies of
the policies applicable.
4. The Contractor shall observe and comply with the provisions of all relevant acts, ordinances, regulations, by-laws, orders and rules and all
requirements of any governmental authority having jurisdiction over the works.
5. No part of the works shall be done on Sundays except when such work is absolutely necessary for the saving of life or property.
6. The Contractor will ensure that no alcohol, illegal substances or tobacco are consumed on the Site.
7. All materials and workmanship shall be of the respective kinds described in the specifications and/or drawings or, if not fully described,
shall be in accordance with recognized standards for good trade practice. If the Church is of the opinion that any material or work,
whether fixed or not, are not satisfactory, or if the Church detects any defects during the defect liability period, the Church may require
removal or correction at the Contractor’s own expense.
8. The Church shall have authority to increase or decrease the extent of the work specified or to require the substitution of alternative
material from those specified (“variation”). Any necessary adjustment to the contract price as a result of a variation shall be documented in
writing and signed by both parties before it shall have binding force.
9. The Contractor shall submit progress claims not less than monthly and shall be paid by the Church within thirty (30) days from the date the
parties agree to the claim.
10. To ensure performance of the Contractor’s obligations under this contract, including particularly performance of the Contractor’s
maintenance obligations during the defect liability period, the Church shall be entitled to retain ten percent (10%) of any agreed progress
claim provided that at no time shall such retentions exceed five percent (5%) of the contract sum. The Church will accept a bank
guarantee of an amount equal to five percent (5%) of the contract sum in lieu of such retentions so long as such bank guarantee shall
remain in effect during the defect liability period and shall only be discharged at the option of the Church.
11. The defect liability period shall commence when the Church certifies practical completion in writing. Upon certification of practical
completion, the Church shall reduce monies to a sum equal to two and one-half percent (2.5%) of the contract sum for the duration of the
defect liability period. The defect liability period shall last for six months from the date of practical completion unless some other defect
liability period is here specified.
12. The Church shall be entitled to hold the final two and one-half percent (2.5%) retention until:
(a) the works have been fully completed,
(b) the Contractor’s obligation to maintain during the defect liability period has been fully satisfied, and
(c) the Contractor proves to the Church’s satisfaction that all wages, subcontractors and material have been paid in full.

Rev 1 aug06
13. If the Contractor fails to commence the works within the period specified (either in this contract document or in the specifications), or if no
such period is specified, within fourteen (14) days of the date of acceptance, or fails to carry on the works at a rate of progress satisfactory
to the Church, or neglects or omits to carry out any instruction of the Church in respect of the work, or fails to complete the whole of the
works within the period specified for completion in accordance with these conditions, the plans and/or specifications or such extended time
as the Church may approve, or if the Contractor intimates that it is unwilling or unable to complete the works, the Church may by notice in
writing either:
(a) cancel the contract, whereupon all sums of money which remain in the hands of the Church together with all materials on or about
the site which are the property of the Contractor and have been provided by him for the purpose of carrying out the works, shall be
forfeited by the Contractor and shall become vested in or become payable to the Church; or
(b) take the works wholly or partly out of the control of the Contractor, or any other person in whose control the works or part of them
may be, and complete the same by any means that the Church decides.
14. Should the Church take action pursuant to Subclause (b) of Condition 13 of these conditions, then all losses, costs, charges and expenses
incurred or sustained by the Church in completing the works will be deemed to be a debt due to the Church by the Contractor and will be
deducted from any monies that may be then or may thereafter become due to the Contractor, and if the monies then or thereafter
becoming due to the Contractor be less than the amount so deductible, then the amount of the deficiency shall be debt due by the
Contractor to the Church.
15. The Contractor shall not assign this contract, or assign, charge or encumber any of the monies payable under this contract or any other
benefit whatsoever arising under this contract. If the Contractor wishes to sublet any part of the work, the Contractor shall first obtain the
written approval of Church to the proposed subcontractors and the nature of the work which it is proposed that they undertake. No
subcontractor shall be employed in connection with the works unless such approval in writing is first obtained.
16. Any notice in writing by the Church shall, when posted in prepaid addressed to the Contractor at the Contractor’s usual or last known
address, be deemed to have been duly received seven (7) days after having been deposited in the post.
17. Unless otherwise provided, the Contractor shall give seven (7) days clear notice in writing to the Church before commencing works.
18. The Contractor shall leave the site of the works and adjacent areas in as good a state of repair as when the Contractor commenced the
works and, as directed by the Church from time to time during the currency of the contract, shall remove from the site all rubbish, debris
and waste resulting from its activities.
19. All directions given by the Church pursuant to these conditions shall be binding upon the Contractor.
20. If any dispute arises in connection with this contract which the parties cannot settle by negotiation, it shall be referred to the Director for
Temporal Affairs of the Church of Jesus Christ of Latter-Day Saints, Southeast Africa Area, whose decision shall be final so far as the
Church is concerned. This contract will be governed by, and interpreted in accordance with, the laws of the Republic of South Africa.
21. The invalidity or unenforceability of any provision of this contract shall not affect the validity and enforceability of any other provision of the
contract.

ACCEPTANCE BY THE CHURCH

The Church hereby accepts the quotation provided above, in accordance with the Conditions of Quotation.
, THE CHURCH OF JESUS CHRIST OF LATTER -DAY
SAINTS IN KENYA

Date: 17/03/2025 Church Entity:

10829674
Work Order No Signature:

Rev 1 aug06